HomeMy WebLinkAboutGrantApplication6 - Karluk Wind Feasibility Study and Design 081712Renewable Energy Fund Round 6
Grant Application
AEA 13-006 Application Page 1 of 24 7/3/2011
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Karluk Tribal Council
Type of Entity: Government - Tribal Council Fiscal Year End June 30 2013
Tax ID # 92-0071173 Tax Status: X For-profit or non-profit ( check one)
Mailing Address
Karluk Tribal Council
P.O. Box 22
AK 99608
Physical Address
Karluk Tribal Council
P.O. Box 22
AK 99608
Telephone
(907) 241 2218
Fax
(907) 241 2208
Email
A96lynn@aol.com
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Alicia Andrew
Title
President
Mailing Address
Karluk Tribal Council
P.O. Box 22
AK 99608
Telephone
(907) 241 2218
Fax
907) 241 2208
Email
A96lynn@aol.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
X A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2 Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant’s
governing authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3 As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4 If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Yes
1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public. If no please describe the nature of the
project and who will be the primary beneficiaries.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 2 of 24 7/3//2012
SECTION 2 – PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
2.1 Project Title – (Provide a 4 to 5 word title for your project)
KARLUK TRIBAL COUNCIL – WIND ENERGY SYSTEM
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project in the subsections below.
Karluk, Alaska 99608
2.2.1 Location of Project – Latitude and longitude, street address, or community name.
Latitude and longitude coordinates may be obtained from Google Maps by finding you project’s location on the map
and then right clicking with the mouse and selecting “What is here? The coordinates will be displayed in the Google
search window above the map in a format as follows: 61.195676.-149.898663. If you would like assistance obtaining
this information please contact AEA at 907-771-3031.
Latitude and longitude coordinates of proposed wind turbines: N57.33.22.9” W 154.26.51.5”
2.2.2 Community benefiting – Name(s) of the community or communities that will be the
beneficiaries of the project.
Karluk, Alaska
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
x Wind Biomass or Biofuels
Hydro, including run of river Transmission of Renewable Energy
Geothermal, including Heat Pumps Small Natural Gas
x Heat Recovery from existing sources Hydrokinetic
Solar Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Pre-Construction Construction
Reconnaissance x Design and Permitting
x Feasibility Construction and Commissioning
x Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
Karluk is located on the west cost of Kodiak Island in Alaska. The village is cut-off from any road system.
Fuel oil has to be shipped by barge to Karluk. Therefore, it is a high energy cost village with fuel oil at
4.92 $/gal. This project will perform a feasibility study and complete the design & permitting for a wind
energy system and a heat recovery system to serve the existing power plant in Karluk, Alaska.
For the wind energy system, wind data from a meteorological monitoring tower already installed at the
proposed wind turbine location will be available for the analysis and design. The wind energy systems
would consist of wind turbines installed on the mountain 0.7 miles south of the existing power plant, the
transmission line to the power plant, and the electric boiler for excess energy uti lization.
The heat recovery system would consist of upgrading the existing power plant generators with waste heat
recovery units and installing a total length of up to 1000ft hydronic heating loop to connect the power
plant with the community buildings.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 3 of 24 7/3//2012
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
Renewable energy is more cost efficient than the existing diesel generating system. The price of
hydrocarbons is likely to increase in the future, which would impact the cost of operating a diesel-based
system.
A strong wind resource is available in Karluk and should be pursued.
The goals and objectives and performance measures of the proposed grades to the Karluk village energy
distribution system will be as follows:
• Upgrading the generators by installing a waste heat recovery system
• Utilize the rich wind resources in the Karluk area to produce up to 50% of the tribe’s annual electricity
consumption
• New hydronic heating loop will connect the power plant with community buildings and utilize generator
waste heat and wind excess heat
• Decrease the tribe’s heating fuel oil consumption by up to 39%
• Reduce the tribe’s total fuel oil consumption (for electricity and heating) by up to 48%
• Solve Karluk’s power plant generator capacity issue by replacing some of the electric heaters in the
community buildings with waste heat and integrating wind turbines
• Making affordable heat available to the commercial and community buildings will reduce their
dependence on the fuel oil, electric heaters and fire wood.
• Less energy costs and the sustainable way of using renewable resources and waste heat will make
Karluk more attractive as a place to live
• Subsistence and sustainable energy infrastructure go hand in hand and students get to experience the
benefits of wind power and waste heat recovery in their own village
An overall payback of about 12 years is possible.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
Use of grant funds for this project will greatly reduce the village energy costs. Total cost of the project is
estimated at $ 1,300,000. The grant application is for $ 1,000,000. The applicant proposes to contribute
$300,000 towards project costs from a combination of land made available for this project as well as labor
and material\equipment contributions in the administration, permitting, and construction phases.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project’s total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application. $81,000
2.7.2 Cash match to be provided $0
2.7.3 In-kind match to be provided $300
2.7.4 Other grant applications not yet approved $0
2.7.5 Total Grant Costs (sum of 2.7.1 through 2.7.3) $81,300
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 4 of 24 7/3//2012
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.6 Total Project Cost (Summary from Cost Worksheet
including estimates through construction)
$1,300,000
2.7.7 Estimated Direct Financial Benefit (Savings) $/90,000 year (fuel
savings)
2.7.8 Other Public Benefit (If you can calculate the benefit in
terms of dollars please provide that number here and
explain how you calculated that number in your application
(Section 5.)
$ N/A
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support. If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
Michael Hauke with Renewable Energy Engineering, LLC will be the project manager. He is a
professional mechanical engineer and holds a Master of Science in Engineering Management. Michael
has long time experience managing construction projects. His resume is attached to the application.
3.2 Project Schedule and Milestones
Please fill out the schedule below. Be sure to identify key tasks and decision points in in your
project along with estimated start and end dates for each of the milestones and tasks. Please
clearly identify the beginning and ending of all phases of your proposed project.
Project implementation will start immediately upon execution of agreement.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 5 of 24 7/3//2012
FEASIBILITY STUDY
Milestones Tasks Start Date End Date
1.0 Project
Scoping/contractor
solicitation
Project scoping, solicit consultants, gather
resources July
2013
August
2013
2.0 Detailed energy
resource analysis
Site-specific assessment of available energy
resource following industry standards usually based
on field measurements, discussions with resource
owners, and other onsite activities. Examples of
assessment activities include collection and analysis
of meteorological tower data at proposed wind
turbine locations (meteorological tower was already
installed by REE)
August
2013
December
2013
3.0 Identification of
land and regulatory
issues
Obtain authorizations from all applicable agencies
for any use of land or resources for feasibility
activities; Assessment of site control requirements
for proposed project; Authorization from land
owners for onsite feasibility activities as needed
August
2013
October
2013
4.0 Permitting and
environmental
analysis
Site-specific assessment of resources that may be
significantly affected. Examples include wildlife
habitat assessment, historical sites investigation,
etc.; Plan for addressing potential environmental
impacts
September
2013
October
2013
5.0 Detailed
analysis of existing
& future energy
costs/markets
Preliminary energy purchase or sales agreement
September
2013
November
2013
6.0 Assessment of
alternatives
Identification and analysis of system alternatives;
Recommended alternative including discussion of
impacts on existing system
September
2013
November
2013
7.0 Conceptual
design analysis and
cost estimate
Existing Energy System
Annual load profile; Load growth projections;
Transmission system layout and capacity;
Retirement schedule
Proposed Energy System
Assessment of project site, including geotechnical
characteristics as necessary; Annual energy
production profile; Conceptual system design;
Conceptual integration design; Identification of
remaining technical barriers;
Conceptual level cost estimates for final design and
construction; Annual O&M and fuel costs
September
2013
November
2013
8.0 Detailed
economic and
financial analysis
Detailed analysis of revenue from energy sales,
tax credits,
green tags, and other incentives; Discussion of non-
monetary benefits
September
2013
November
2013
9.0 Conceptual
business and
operations plans
Prepare conceptual business and operations plan
October
2013
November
2013
10.0 Final report
and
recommendations
Deliverable: Final Feasibility Study , comprehensive
economic and financial analyses of alternatives,
recommendations for project design and
construction activities, and draft operational and
business plan
November
2013
December
2013
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 6 of 24 7/3//2012
DESIGN & PERMITTING PHASE
Milestones Tasks Start Date End Date
1.0 Project scoping and contractor
solicitation for planning and design
Project scoping, solicit consultants,
gather resources
October
2013
January
2014
2.0 Permit applications (as
needed)
Complete permit applications (as
needed)
December
2013
February
2014
3.0 Final environmental
assessment and mitigation plans
(as needed)
Get all environmental issues
resolved; Prepare environmental
plan
December
2013
February
2014
4.0 Resolution of land use, right of
way issues (as needed)
Obtain final land use authorizations
if needed
December
2013
February
2014
5.0 Permit approvals
Complete all permitting, right of
ways, site controls
December
2013
February
2014
6.0 Final system design
Renewable Energy Resource:
Updated data to confirm that
resource is still available
Existing Energy System:
Final engineered and approved
energy system configuration
including upgrades
Proposed System Design:
Final engineered and approved
system design;
Final engineered and approved
integration design
Interconnection study
January
2014
April
2014
7.0 Engineers cost estimate
Finalize engineer’s estimate of
project cost
February
2014
May
2014
8.0 Updated economic and
financial analysis
Detailed financial analysis based on
chosen business structure and
applicable costs, revenues, and
incentives
May
2014
June
2014
9.0 Negotiated power sales
agreements with approved rates
Get executed power purchase/sales
agreement
May
2014
July
2014
10.0 Final business and
operational plan
Finalize operational and business
plan
June
2014
July
2014
3.3 Project Resources
Describe the personnel, contractors, accounting or bookkeeping personnel or firms, equipment,
and services you will use to accomplish the project. Include any partnerships or commitments
with other entities you have or anticipate will be needed to complete your project. Describe any
existing contracts and the selection process you may use for major equipment purchases or
contracts. Include brief resumes and references for known, key personnel, contractors, and
suppliers as an attachment to your application.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 7 of 24 7/3//2012
The Karluk Tribal Council will hire Renewable Energy Engineer, LLC (REE) to help with project
management as well as mechanical and electrical engineering. REE’s engineering work will include:
-Mechanical Engineering for Heat Recovery System and Wind Turbine Design
-Electrical Engineering for Heat Recovery System and Wind Turbine Switchgear Design (Determine
appropriate interconnection requirements and specify switchgear, communications, and system controls
equipment required for an integrated wind-diesel hybrid power system)
REE teamed up with Q Engineers for electrical engineering services in the the Pilot Point Wind-Diesel
Hybrid Power System and many other projects requiring mechanical/electrical engineering services . Q
Engineers has pledged to support the project with electrical engineering design work. Statement of
Qualifications and key employee resumes are attached to this application.
The Karluk Tribal Council and REE is committed to working with local stakeholders, including the Alutiiq
Power Company, Kodiak Island Borough, and Koniak Corporation.
3.4 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Please provide an alternative contact person and their contact information.
Renewable Energy Engineering, LLC’s (REE) project manager will provide direct oversight of all aspects
of the project and will provide monthly or quarterly status reports by email (or other methods allowed by
the Authority, if email is not available) to the Authority’s project manager.
The report will update the Authority on the project’s progress, regulatory and compliance issues, possible
delays, and grant expenditures during the quarter. The progress reports will summarize in one or two
pages the progress made on grant tasks during the previous period and identify any difficulties in
completing tasks or meeting goals or deadlines. REE will also include with the report copies of any work
products due to the Authority.
A Project Plan will be developed at the conclusion of the Planning phase of the project. It is a detailed
document comprising:
3.5 Project Risk
Discuss potential problems and how you would address them.
The project is low-risk, in terms of budget, timeline, and product. The potential problems and plans to
address them are as follows:
Project Delays: Minor projects delays due to procurement of required equipment to complete renovations
might occur. This can be limited by coordinating with the contractors and by considering longer lead
times in the construction phase schedule.
Site Control/Access: Until today, there is no site access to the wind turbines. This will have to be
provided. This can be done by installing a 4-wheeler trail.
Weather: Weather could delay the installation of the wind turbines on the mountain. However, this can be
limited by allowing enough time in the construction schedule, selecting the right construction season and
choosing contractors that have long term experience i n Alaska weather conditions.
Local stakeholders, the Alutic Power Company and the Karluk community support renewable energy
development and will endeavor to create an atmosphere of success. If any unidentified conflicts arise, the
REE project manager will immediately address all concerns and communicate possible resolutions with
all stakeholders and the authority.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 8 of 24 7/3//2012
SECTION 4 – PROJECT DESCRIPTION AND TASKS
The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project. For pre-construction applications, describe
the resource to the extent known. For design and permitting or construction projects, please
provide feasibility documents, design documents, and permitting documents (if applicable) as
attachments to this application.
Wind Energy
Renewable Energy Engineering, LLC (REE) has installed a monitoring tower on a 1000 ft high mountain
south-west of the village center and power plant. This was to done to confirm the wind resource
characteristic that was found in the AEA –Alaska Wind Speed Map. The Alaska Energy Authority (AEA)
provided a wind map for the Karluk area. According this map, the mountain location selected should be in
the Wind Speed Class 5 (Excellent) –7 (Superb). This equates to an average wind speed of 7.5-8.8 m/s.
Based on the estimates, Karluk mountains are a great wind resource and offer optimal conditions for
developing a wind turbine energy system. The first step is to complete a full year of wind data monitoring
and analyze the wind data. It is assumed that more than 500kW of wind energy resource is available
along the mountain range. At the moment only 44kW are assumed to be allowed to develop per AEA.
Theoretically, up to 80% of the village heating requirements could be met by developing more than 44kW
of this wind resource. If allowed, the applicant would like research this alternative in the feasibility study.
Waste Heat Recovery
There are two (2) Katolite 55kW generators in the Karluk power plant, one is used for backup. There are
being alternated to allow for frequent generator overhaul on both engines.
The current generator setup only uses the electric power produced with an efficiency of 36%. The
remaining energy is wasted in engine cooling, exhaust gas and radiation. B y installing a waste heat
recovery system most of the thermal loss (almost 49%) can be reused for building heating. By using the
heat that the radiator ejects for cooling the engine and heat from the exhaust gas, the system efficiency
can be increased and fuel savings of up to 35% are possible.
Waste heat recovery systems on generators are readily available and are easy to install.
The waste heat from the generators can be used to help heating the school, the tribal council office, the
city hall, and the lodge. The waste heat can also be used to heat the water treatment plant, which is
currently unheated. Its location is perpendicular to the power plant
Renewable energy and waste heat are more cost effective than the existing diesel generation system.
The price of hydrocarbons is likely to increase in the future, which would impact the cost of operating
diesel-based power system.
The following is a break down of the electricity and fuel oil saving opportunities:
With the waste heat recovery system, up to 5000 gal of heating fuel can be saved per year.
With the wind energy system, up to 11,000 gal of fuel oil can be saved annually in the power plant
electricity production. In addition, up to 2050 gal of fuel oil can be saved by using the excess wind en ergy
for heating. Thus, up to 13,050 gal of fuel oil can be saved with wind energy.
All together, a fuel oil replacement of up to 18,000 gal is possible, which represents about 45% of the
annual fuel usage. At a current fuel oil price of $4.92 per gal, the annually saved cost is up to $90,000.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 9 of 24 7/3//2012
With a total project cost of $1.3 Mill a project payback of 12 years can be possible. (This doesn’t not
included the land value that is already owned by the Karluk Tribal Council and is made available for this
project)
All predicted fuel oil savings were estimated using the Homer Energy Software, Windographer, and MS
Excel.
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
The Karluk power plant is located in the center of the village about 0.6 miles from the landing strip. There
are two (2) Katolite 55kW diesel generators in the Karluk power plant, one is used for backup. The
efficiency of the 2005 replaced generator set is 12 kwh/ gal. There are being alternated to allow for
frequent generator overhaul on both engines.
The current generator setup only uses the electric power produced with an efficiency of 36%. The
remaining energy is wasted in engine cooling, exhaust gas and radiation.
The manually controlled generator switchgear includes Woodward governors. Fuel Injection is
mechanical. The governors could be reused in a switchgear lineup, however, new equipment could also
be installed.
Village distribution wiring is mainly copper. Routing is partly buried and partly overhead. Currently, the
power plant supplies the school, 2 lodges, tribal council office, city hall & clinic, fire house, water treatment
plant and 14 residential homes.
Heating and domestic hot water is provided via fuel oil furnaces, fuel oil space heaters and several
electrical space heaters. Only the school has an air handling system.
Karluk consumes up about 39,000 gal fuel oil annually. 21,000 gal of this amount is used by the power
plant generators to produce electricity. 18,000 gal of this amount is used as heating oil by 13 residential
homes, and 10 commercial buildings and 2 community facilit ies. The school, a commercial building used
6,000 gal of heating oil per year.
The power plant produces about 252,000 kWh annually. 37,000 kWh of this amount is the electrical
system & line loss. About 215,000 kWh are sold to costumers. 85,000 kWh is used by 14 residential
homes. 130,000 kWh is consumed by 10 commercial buildings and 2 community facilities.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Karluk is located directly at the west coast of the Kodiak Island. Karluk higher elevations are characterizes
by strong winds from the ocean.
A strong river hydroelectric source is theoretically available as well, however, it is a salmon carrying
stream and therefore currently expelled from hydroelectric development.
The integration of the renewable energy power systems into the existing infrastructure will be addressed in
detail in order to properly control all generating assets. A new buried transmission line will need to be built
between the wind turbines and power plant. The design will consider uncomplicated systems which will
help with the system operation and maintenance over the long term. Operator training will still be
necessary as the village maintenance personnel do not have the technical and material resources that
urban developers are accustomed to. The Karluk Tribal Council is aware of this fact and will address it.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 10 of 24 7/3//2012
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
There used to be more people living in Karluk. There was a large fish processing manufacturer right there
the Karluk river enters the ocean. The area was overfished and the manufactures were closed and
abandoned. The village used to be centered close the shore line. Most of the buildings were subject to
destruction by storm and flooding. A new Karluk subdivision was built further away from the ocean. This
is now the center of Karluk and home for less than 50 people.
Currently, the power plant supplies the school, 2 lodges, tribal council office, city hall & clinic, and 14
residential homes. The electrical market is Karluk is regulated through the State of Alaska. The power
plant in Karluk is owned and operated by the Alutiiq Power Company. The average electrical loads are
between 32 and 40kW. Occasional peaks over 56kW caused by the extended us of space heater have led
to generator shut downs.
Karluk consumes up about 39,000 gal fuel oil annually. 21,000 gal of this amount is used by the power
plant generators to produce electricity. 18,000 gal of this amount is used as heating oil by 13 residential
homes, and 10 commercial buildings and 2 community facilities. The school, a commercial building used
6,000 gal of heating oil per year. The power plant produces about 252,000 kWh annually. 37,000 kWh of
this amount is the electrical system & line loss. About 215,000 kWh are sold to costumers. 85,000 kWh is
used by 14 residential homes. 130,000 kWh is consumed by 10 commercial buildings and 2 community
facilities.
The price of electricity is currently 0.71 cents, which is the base rate. This is the rat e all commercial
customers pay. Residential customers do qualify go the State’s power cost equalization program (PCE),
which subsides residential customers.
The power plant is a good condition. The existing electrical infrastructure is functional. The Alutiiq Pow er
Company fully supports the waste heat recovery system integration and the wind turbine system.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
Optimum installed capacity
Anticipated capacity factor
Anticipated annual generation
Anticipated barriers
Basic integration concept
Delivery methods
The project includes upgrading the existing power plant with waste heat recovery units and connecting the
community buildings to the hydronic waste heating loop. Further, medium scale wind turbines will be
installed on the nearby mountain. A buried power line will connect the turbines with the power plant.
System Design/ Description of Renewable Energy Technology Specific to Project Location/
& Optimum Installed Capacity
Wind power:
An analysis of the wind resource information indicates that four (4) Gaia 11kW turbines, with 60ft
galvanized monopole tilt-up tower, would have a potential cross annual energy production of 213,000
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 11 of 24 7/3//2012
kWh. REE installed a monitoring tower on the 1000 ft mountain about 0.6 miles south-west of the village
center and power plan. If the data proofs that this is a suitable location, the wind turbine towers would be
installed where the monitoring tower is located now. For the electrical connection between power plant
and wind turbines, less than 0.7 miles of buried transmission line will be installed. There will be controls
and switch gear in the power plant bank to manage power balances due to fluctuations in wind power and
electrical load. There will also be an electric boiler to absorb excess wind energy to be used in the
hydronic heating loop.
Waste Heat Recovery in Generator Building :
There are two (2) Katolite 55kW generators in the Karluk power plant, one is used for backup. There are
being alternated to allow for frequent generator overhaul on both engines. Waste heat recovery systems
will be installed on both generators. The waste heat recovery system will utilize the heat from the stack
gas and jacket water to generate up to 270 MBH heat at full load. The waste heat from the generators can
be used to help heating the school, the tribal council office, the city hall, and the lodge. The waste heat can
also be used to heat the water treatment plant, which is currently unheated. Its location is perpendicular to
the power plant.
There will be a total length of up to 1000ft of buried hydronic heating loop connecting the waste heat
consuming community buildings with the power plant. The hydronic heating loop consists of two i nsulated
pipes for supply and return, which are buried a min of 4ft below the surface.
A combination of wind energy and waste heat system makes sense. The waste recovery system on the
generators makes sure that most of the generator rejected heat is used for heating the buildings
connected to the hydronic heating loop. In order to serve several buildings on the hydronic heating loop, a
greater heat source is needed. This gap can be filled with excess wind energy. Excess wind energy is the
energy not used in the village grid. Generator and wind turbines feed into the power control unit. The
switchgear and power control unit make sure that the grid is always balanced. Any excess energy from the
wind turbines is routed to the electric boiler.
The Karluk power plant generator is at times maxed out and occasional shut downs occur when the
maximum capacity (55kW) is reached. Therefore, a power plant upgrade is recommended. However,
instead of upsizing the generator, a solution can be found by integrating wind t urbines and a battery bank
as well as replacing of some of the electric heaters in the community buildings with waste heat.
Code Compliance
All mechanical and electrical systems will be designed in accordance with the most current building codes
and building safety standards and guidelines including international building code, international
mechanical code, international fire code, national electric code, and Ashrae building standards.
Anticipated Barriers
No “show-stopper” issues were found in the initial phase of the village energy analysis and system
integration.
Anticipated Capacity Factor; Anticipated Annual Generation; Basic Integration Concept
Annual Parameter
Available Energy from Wind 234,000 kWh
Annual Electricity Demand 252,000 kWh
Fraction of Electricity Demand met by Wind Turbines (with battery) 134,000 kWh
Wind Capacity Factor 50%
Excess Energy from Available for Electric Boiler 84,880 kWh
Annual Heat Demand of Buildings 18,000 gal
Fraction of Heat Demand met by Waste Heat 4,980 gal
Fraction of Heat Demand met by Excess Energy from Wind Turbine 2,584 gal
Estimate Diesel Efficiency 12 kWh/gal
Current Diesel Fuel Use for Power and Heat 39,000 gal
Diesel Fuel Use with Wind and Waste Heat 20,000 gal
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 12 of 24 7/3//2012
Annual Fuel Oil Savings 19,000 gal
Residential buildings and some community buildings are currently not planned to be connected to the
waste heat hydronic loop. Theoretically, the wind resource available in Karluk allows for supplying heat to
buildings in Karluk. This would require a higher wind capacity, a larger electric boiler and an extended
hydronic loop. A higher amount of fuel would be saved. If AEA is open for this option the applicant will
gladly research this opportunity in the feasibility study.
Delivery Methods
A buried transmission line will need to be installed to connect the wind turbines with the power plant.
Power from the power plant is anticipated to be delivered through the existing distribution systems.
Specific recommendation will be developed as part of this study.
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
All of the land and infrastructure required for the project are privately owned by either the Karluk Tribal
Council or the Koniak Corporation, an Alaska Native regional corporation. Both entities support renewable
energy development in Karluk.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discussion of potential barriers
The permitting for this project will be successful since there are no environm ental conflicts.
There are no wetlands anywhere within or near the project area. The coastal zone management program
is currently unenforceable. There no endangered species within the project area. There no historical
resources anywhere within or close by the project area. The existing historical properties in Karluk are
located outside the critical 1 mile radius. There are no brownfields in the project area.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
Threatened or Endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and discuss other potential barriers
Threatened or Endangered species / Habitat issues
According to the U.S Fish and Wildlife Service department there are no threatened and endangered
species in Karluk or in the project area. T he U.S. Fish and Wildlife Service (Service), designate critical
habitat for the Alaska-breeding population of the Steller’s eider (Polysticta stelleri), a threatened species
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 13 of 24 7/3//2012
listed pursuant to the Endangered Species Act of 1973, as mended (Act). Critical habitat for the Alaska-
breeding population of the Steller’s eider includes breeding habitat on the Yukon-Kuskokwim Delta (Y–K
Delta) and 4 units in the marine waters of southwest Alaska, including the Kuskokwim Shoals in northern
Kuskokwim Bay, and Seal Islands, Nelson Lagoon, and Izembek Lagoon on the north side of the Alaska
Peninsula. Another endangered bird species under the the Endangered Species Act of 1973 is the short -
tailed albatross (Phoebastria albatrus). The species occurs in waters throughout the North Pacific,
primarily along the east coast of Japan and Russia, in the Gulf of Alaska, along the Aleutian Islands and in
the Gulf of Alaska south of 64° north latitude. At the time of our 2000 final listing rule, the short -tailed
albatross population consisted of about 1,200 individuals known to breed on two islands: Torishima, an
active volcanic island in Japan, and Minami-Kojima, an island whose ownership is under dispute by Japan,
China, and Taiwan.
The coastal zone management program is currently unenforceable.
Wetlands and other protected areas
There are no wetlands anywhere within or near the project area. Small freshwater emergent and
freshwater forest/shrub wetlands exist 0.5 miles south from the wind turbine location. The wind turbines
however, will be located on 1000 ft high hill, whereas the wetlands are in a valley. The wetland data was
taken from the U.S. Fish and Wildlife Service's National Wetland Inventory website
(http://www.fws.gov/wetlands/).
Archaeological and historical resources
There no historical resources anywhere within or close by the project area. The existing historical
properties in Karluk are located outside the critical 1 mile radius. There are two historic properties in
Karluk: The orthodox church built in 1888, the building was added to the National Register of Historic
Places on June 6, 1980, and the Karluk sandspit with the remains of the late 1800s cannery and village.
The project area including the existing power plant upgrade and new wind turbines as well as buried
transmission line is outside of the one-mile radius.
Land development constraints
There are no brownfields in the project area. All of the land and infrastructure required for the project are
privately owned by either the Karluk Tribal Council or the Koniak Corporation, an Alaska Native regional
corporation. Both entities support renewable energy development in Karluk.
Telecommunications interference
There are no telecommunication interferences anticipated in this project.
Aviation considerations
The wind turbines are far enough from the airport. Thus, there would likely be no FAA permitting
requirements associated with this project.
Visual, aesthetics impacts and other potential barriers
Renewable energy systems are supported in the Karluk community. A general acceptance of the wind
turbines up the mountain is expected.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 14 of 24 7/3//2012
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants records or analysis, industry standards,
consultant or manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
Total anticipated project cost, and cost for this phase
Requested grant funding
Applicant matching funds – loans, capital contributions, in-kind
Identification of other funding sources
Projected capital cost of proposed renewable energy system
Projected development cost of proposed renewable energy system
The total anticipated project cost is $1.3 million – $1.7million ($1.7 million if more buildings are to be
connected to the hydronic heating loop and more wind capacity is installed). The project costs includes
approximately $81,300 in developing cost (feasibility, design, and permitting), and a construction cost of
about$1.2 million to $1.6 million ($1.6 million if more buildings are to be connected to the hydronic heating
loop and more wind capacity is installed).
The applicant is requesting $81,300 to cover the entire feasibility study and design & permitting phase.
For these initial phases, the applicant will provide about $10,000 as mixtures of cash and in-kind services.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the
communities they serve.)
This proposal is for engineering studies and design services only. There are no operating and
maintenance cost associated with this project stages.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price - at a minimum indicate a price range
Proposed rate of return from grant-funded project
The Karluk power plant is operated by the Alutiiq Power Com pany, which is owned by the Karluk tribal
council. The wind turbine power will be fed into this power plant.
The potential buyer will be the Karluk village commercial and residential customers. The electrical rate will
be determined during the completion of the resource analysis.
The rate of return for this project will depend on the wind data collected. It is assumed to be about 8%.
(This doesn’t include the land value since the land already owned by the Tribal Council and contributed to
this project). A higher rate of return is possible if a larger wind capacity is installed and more buildings are
connected to the hydronic loop.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 15 of 24 7/3//2012
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Please fill out the form provided below
Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability. 500kW or greater (if more than 44kW is allowed to
be developed the wind resource could also be used
for a larger fraction of village heating load)
Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel)
Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank)
i. Number of generators/boilers/other 2 diesel generators
ii. Rated capacity of generators/boilers/other 2 x 55kW (they at being alternated)
iii. Generator/boilers/other type Diesel
iv. Age of generators/boilers/other 6+ years
v. Efficiency of generators/boilers/other 12 kWh / gal of fuel
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor $14,000
ii. Annual O&M cost for non-labor $110,000 (including $104,000 for fuel expenses)
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
Railbelt grid, leave this section blank)
i. Electricity [kWh] 252,000 kWh
ii. Fuel usage
Diesel [gal] 21,000 gal
Other N/A
iii. Peak Load 63 kW
iv. Average Load 34 kW
v. Minimum Load 25 kW
vi. Efficiency 12 kWh / gal of fuel
vii. Future trends Upwards
d) Annual heating fuel usage (fill in as applicable)
1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 16 of 24 7/3//2012
i. Diesel [gal or MMBtu] 18,000 gal
ii. Electricity [kWh] 45,000 kWh (estimated)
iii. Propane [gal or MMBtu] N/A
iv. Coal [tons or MMBtu] N/A
v. Wood [cords, green tons, dry tons] N/A
vi. Other N/A
Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
44 kW (if more than 44kW is allowed to be developed
the wind resource could also be used for a larger
fraction of village heating load)
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh] 252,000 kWh
ii. Heat [MMBtu] 2,631 MMBtu
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu] N/A
ii. Coal [tons or MMBtu] N/A
iii. Wood [cords, green tons, dry tons] N/A
iv. Other 21,000 gal of fuel oil
Project Cost
a) Total capital cost of new system $ 1.3 Million
b) Development cost $ 81,300 (including feasibility study and
design/permitting
c) Annual O&M cost of new system $20,000
d) Annual fuel cost $103,320
Project Benefits
a) Amount of fuel displaced for
i. Electricity 11,750 gal
ii. Heat 7,250 gal
iii. Transportation 0
b) Current price of displaced fuel $4.92
c) Other economic benefits N/A
d) Alaska public benefits Possible reduction in PCE payout
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 17 of 24 7/3//2012
Power Purchase/Sales Price
a) Price for power purchase/sale 0.26 – 0.6 $/kWh
Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio 2.0-2.5
Payback (years) 12
4.4.5 Proposed Biomass System Information
Please address the following items, if know. (For Biomass Projects Only)
What woody biomass technology will be installed (cord wood, pellets, chips, briquettes,
pucks).
Efficiency of the biomass technology.
Thermal or electric application.
Boiler efficiency.
Displaced fuel type and amount.
Estimated tons of wood pellets or chips (specify) to be used per year, and average moisture
percentage.
Estimated cords of wood to be used per year, specify whether dry or green and the moisture
percentage.
Ownership/Accessibility. Who owns the land and are their limitations and restrictions to
accessing the biomass resource?
Inventory data. How much biomass is available on an annual basis and what types (species)
are there, if known?
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 18 of 24 7/3//2012
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gallons and dollars) over the lifetime of the evaluated
renewable energy project
Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or cost based rate)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
The following is a breakdown of the electricity and fuel oil & Dollar saving opportunities assuming the
current fuel oil price of $4.92 per gal:
With the waste heat recovery system, up to 5000 gal ($24,600) of heating fuel can be saved per year.
With the wind energy system, up to 11,000 gal ($54,120) of fuel oil can be saved annually in the power
plant electricity production. In addition, up to 2050 gal ($10,086) of fuel oil can be saved by using the
excess wind energy for heating. Thus, up to 13,050 gal ($64,206) of fuel oil can be saved with wind
energy. Altogether, a fuel oil replacement of up to 18,000 gal ($88,560) per year is possible, which
represents about 45% of the annual fuel usage.
Over a 30 year period with a discount rate of 3%, this equals a present value of about $1,700,000. With a
total estimate project cost of $1.3 Mill a payback of 12 years is possible. All predicted fuel oil savings
were calculated using the Homer Energy Software, Windographer, and MS Excel.
Over the project life time, there will be non-economic public benefits to Alaskans such as:
The positive aspect of the renewable energy is a sense of ownership and pride in sustainable
technology
Reduced generator operating hours means reduced exposure to NOX from the diesel generators,
reduced noise pollution to the community and surrounding eco-system, reduced risks for diesel
spills that impact land and water
Improved climate for business development in the community
Local hire
Training for local operators
There are currently no additional incentives or additional annual revenue streams.
SECTION 6– SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
Proposed business structure(s) and concepts that may be considered.
How you propose to finance the maintenance and operations for the life of the project
Identification of operational issues that could arise.
A description of operational costs including on-going support for any back-up or existing
systems that may be require to continue operation
Commitment to reporting the savings and benefits
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 19 of 24 7/3//2012
The investments made in this project are expected to bring a large reduction in fuel oil demand for the
village. Over the long term, the waste heat recovery and wind energy system will deliver affordable and
sustainable energy to Karluk. The energy study and design will be provided by Renewable Energy
Engineering, LLC (REE). REE has proven itself as energ y and engineering design, and project
management consultant in Alaska, focused on maintaining top quality service at a reasonable price.
The Alutiiq Power Company will operate and maintain the power plant generator waste heat recovery
system and wind turbine system. This work will be supported financially by the operating revenues. The
Alutiiq Power Company will seek power plant operator training to limit the risk of operating issue due to lack
of technology expertise. The project operating and maintenance cost will include the salary of the
operators and general administrative functions. Normal replacement of parts will be scheduled and
budgeted into the annual budget to continue optimum operations. Savings and benefits will be reported to
AEA through annual reports.
SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
In 2012 Renewable Energy Engineering, LLC (REE) has performed several site visits to Karluk. The
village utility usage information was collected including existing generator system model, fuel usage,
electricity production, village electricity and heating oil consumption for commercial, community and
residential buildings, etc.
The area wind maps were studied to determine suitable locations for wind turbines. REE found the closet
and most promising wind location on a 1000 ft high mountain south-west of the village center /power plant.
REE installed a wind monitoring tower at this location, which will make wind data available for the
feasibility study and design.
As the detailed information listed in this application shows, REE heavily invested in a resource
identification and analysis in Karluk. This includes land use, permitting, and environmental analysis, preliminary
design analysis and cost, cost of energy and market analysis, and simple economic analysis. REE is ready to proof
with a feasibility study and design/permitting phase that this project is worthwhile proceed ing. Once approved, REE
can immediately start the work process.
SECTION 8– LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
The Karluk Tribal Council runs the Alutiiq Power Company, which operates the Karluk power plant.
The Karluk village, the Tribal Council, Alutiiq Power Company, and the Kodiak Island Borough all fully
support this renewable energy and energy efficiency project in Karluk.
At this point there is no opposition to the project.
Letters of support from the Karluk Tribal Council, the Alutiiq Power Company and the Kodiak Island
Borough are attached.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 20 of 24 7/3//2012
SECTION 9 – GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
Provide a narrative summary regarding funding sources and your financial commitment to the
project.
$ 81,300 is required to complete a feasibility study and the design/permitting for the waste heat recovery
and wind turbine energy system. The applicant is requesting the total amount of funding from the Alaska
Energy Authority. Other contributions to the investment in Karluk’s power system include:
REE has sponsored the wind monitoring tower installation and invested in the village energy
study
Karluk Tribal Council will make the land available for the wind turbines, power line, and wa ste
heat recovery hydronic heating loop.
Karluk Tribal Council will help with the installation of the wind turbine power line, and hydronic
loop excavation/backfilling.
Applications should include a separate worksheet for each project phase that was ident ified in section
2.3.2 of this application, (Reconnaissance, Feasibility, Conceptual Design, Design and Permitting, and
Construction). Please use the tables provided below to detail your proposed project’s budget. Be sure to
use one table for each phase of your project.
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 21 of 24 7/3//2012
FEASIBILITY STUDY
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant
Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
1.0 Project Scoping/contractor
solicitation
01 August
2013 $500 $300
Work
provided by
Grantee
$
2.0 Detailed energy resource
analysis
01 December
2013 $11,500 N/A N/A $
3.0 Identification of land and
regulatory issues,
01 October
2013 $500 N/A N/A $
4.0 Permitting and
environmental analysis
01 October
2013 $500 N/A N/A $
5.0 Detailed analysis of
existing and future energy
costs and markets
01 November
2013 $1,000 N/A N/A $
6.0 Assessment of alternatives
01 November
2013 $2,000 N/A N/A $
7.0 Conceptual design
analysis and cost estimate
01 November
2013 $2,000 N/A N/A $
8.0 Detailed economic and
financial analysis
01 November
2013 $1,000 N/A N/A $
9.0 Conceptual business and
operations plans
01 November
2013 $1,000 N/A N/A $
10.0 Final report and
recommendations
01 December
2013 $1,000 N/A N/A $
TOTALS $21,000 $300 $21,300
Budget Categories:
Direct Labor & Benefits $0 $300
Work
provided by
Grantee
$300
Travel & Per Diem $0 N/A N/A $0
Equipment $0 N/A N/A $0
Materials & Supplies $0 N/A N/A $0
Contractual Services $21,000 N/A N/A $21,000
Construction Services $0 N/A N/A $0
Other $0 N/A N/A $0
TOTALS $21,000 N/A $21,300
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 22 of 24 7/3//2012
DESIGN AND PERMITTING PHASE
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
1.0 Project scoping and
contractor solicitation for
planning and design
01 January
2014 $2,000 $2,000
Work
Provided by
Grantee
$4,000
2.0 Permit applications (as
needed)
01 February
2014 $0 $3,000
Work & Fees
Provided by
Grantee
$3,000
3.0 Final environmental
assessment and mitigation
plans (as needed)
01 February
2014 $0 $2,000
Cash
provided by
Grantee
$2,000
4.0 Resolution of land use,
right of way issues (as
needed)
01 February
2014 $0 $1,000
Work
Provided by
Grantee $1,000
5.0 Permit approvals
01 February
2014 $0 $500 N/A $500
6.0 Final system design
01 April
2014 $47,000 $0 N/A $47,000
7.0 Engineers cost estimate
01 May 2014 $1,000 $0 N/A $1,000
8.0 Updated economic and
financial analysis
01 June
2014 $500 $0 N/A $500
9.0 Negotiated power sales
agreements with approved
rates
01 July 2014 $0 $500
Work
Provided by
Grantee $500
10.0 Final business and
operational plan
01 July
2014 $0 $500
Cash
provided by
Grantee $500
TOTALS $50,500 $9,500 $60,000
Budget Categories:
Direct Labor & Benefits $0 $7,000
Work
Provided by
Grantee
$7,000
Travel & Per Diem $0 N/A N/A $0
Equipment $0 N/A N/A $0
Materials & Supplies $0 N/A N/A $0
Contractual Services $50,500 $2,500
Cash
provided by
Grantee
$53,000
Construction Services $0 N/A N/A $0
Other $0 N/A N/A $0
TOTALS $50,500 $9,500 $60,000
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 23 of 24 7/3//2012
CONSTRUCTION – PHASE
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching
Funds:
Cash/In-
kind/Federal
Grants/Other
State
Grants/Other
TOTALS
1.0 Confirmation that all
design and feasibility
requirements are complete.
August 01,
2014 $0 $1,000 Work Provided
by Grantee $1,000
2.0 Completion of bid
documents
September
01, 2014 $0 $3,000 Work Provided
by Grantee $3,000
3.0 Contractor/vendor
selection and award
November
01, 2014 $0 $1,000 Work Provided
by Grantee $1,000
4.0 Construction:
4.1 Installing power plant
generators heat recovery
system and electric boiler as
well as hydronic loop to
connected buildings
August 01,
2015
$928,500
$278,700
Land made
available by
Grantee &
Labor and
Equipment
provided by
Grantee
$1,167,200
4.2 Installing wind turbines and
transmission line, to power
plant. Integrate switch gear.
August 01,
2015
5.0 Integration and testing
September
01, 2015
6. 0 Decommissioning old
systems
N/A – no old
systems to
be
demolished
N/A N/A N/A
7.0 Final Acceptance,
Commissioning and Start-up
September
01, 2015 $0 $5,500 Cash Provided
by Grantee $5,500
8.0 Operations Reporting October 01,
2015 $0 $500 $500
$ $ $
$ $ $
TOTALS $928,500 $279,700 $1,178,200
Budget Categories:
Direct Labor & Benefits $0 $79,700
Labor and
Equipment
provided by
Grantee
$79,700
Travel & Per Diem (Admin) $0 $5,000 Cost covered
by Grantee $5,000
Equipment $0 N/A N/A $0
Materials & Supplies $0 N/A N/A $0
Contractual Services $0 $5,500 Cash Provided
by Grantee $5,500
Construction Services $928,500 N/A N/A $928,500
Other – Land Value $0 $200,000
Land made
available by
Grantee
$200,000
TOTALS $928,500 $290,200 $1,218,700
Renewable Energy Fund Round 6
Grant Application
AEA13-006 Grant Application
Page 24 of 24 7/3//2012
Project Milestones that should be addressed in Budget Proposal
Reconnaissance Feasibility Design and
Permitting Construction
1. Project scoping and
contractor solicitation.
2. Resource
identification and
analysis
3. Land use, permitting,
and environmental
analysis
4. Preliminary design
analysis and cost
5. Cost of energy and
market analysis
6. Simple economic
analysis
7. Final report and
recommendations
1. Project scoping
and contractor
solicitation.
2. Detailed energy
resource analysis
3. Identification of
land and regulatory
issues,
4. Permitting and
environmental
analysis
5. Detailed analysis of
existing and future
energy costs and
markets
6. Assessment of
alternatives
7. Conceptual design
analysis and cost
estimate
8. Detailed economic
and financial
analysis
9, Conceptual
business and
operations plans
10. Final report and
recommendations
1. Project scoping
and contractor
solicitation for
planning and
design
2. Permit
applications (as
needed)
3. Final
environmental
assessment and
mitigation plans
(as needed)
4. Resolution of
land use, right of
way issues
5. Permit approvals
6. Final system
design
7. Engineers cost
estimate
8. Updated
economic and
financial analysis
9. Negotiated
power sales
agreements with
approved rates
10. Final business
and operational
plan
1. Confirmation that all
design and feasibility
requirements are
complete.
2. Completion of bid
documents
3. Contractor/vendor
selection and award
4. Construction Phases
–
Each project will have
unique construction
phases, limitations,
and schedule
constraints which
should be identified
by the grantee
5. Integration and
testing
6. Decommissioning old
systems
7. Final Acceptance,
Commissioning and
Start-up
8. Operations Reporting