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HomeMy WebLinkAboutAEA New Stuyahok applicationCity of New Stuyahok Image from Alaska Division of Community & Regional Affairs. AK Community Database Information Summaries Application for Renewable Energy Fund Grant Alaska Energy Authority Round V New Stuyahok Heat Recovery Feasibility Study August 2011 Contents . Application . Authorized Signers & Resolution . Budget . Letters of Support . Resumes Renewable Energy Fund Round 5 /'GFEALASKA City of New Stuyahok E_- ENERGY AUTHORITY Grant Application SECTION 1 — APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of New Stuyahok Type of Entity: City (local government) Fiscal Year End - June 30 Tax ID # 92-0033875 Tax Status: _For- roflt or _,Lnon- rofit check one Mailing Address Physical Address PO Box 10 New Stuyahok, AK 99636 Telephone Fax Email 907-693.3171 907-693.3176 knwadmin@bristolbay.com 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Title Randal Hastings Mayor Mailing Address PO Box 10 New Stuyahok, AK 99636 Telephone Fax Email 907-693-3171 907-693-3176 cit ofnewstuyahok@bristolbay.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. AEA 12-001 Application Page 1 of 13 7/1/2011 ALASKA Renewable Energy Fund E) ENERGY AUTHORITY Grant Application Round 5 SECTION 2 — PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title — (Provide a 4 to 5 word title for your project) New Stuyahok Heat Recovery Study 2.2 Project Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your project. New Stuyahok is located on the Nushagak River, about 12 miles upriver from Ekwok and 52 miles northeast of Dillingham. The village has been constructed at two elevations -- one 25 feet above river level and one about 40 feet above river level. It lies at approximately 59.452780 North Latitude and-157.311940 West Longitude. (Sec. 29, T008S, R047W, Seward Meridian.) The wind boiler and/or heat recovery project will take place between the city owned water treatment plant and the Alaska Village Electric Cooperative (AVEC) power plant. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type X Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas X Heat Recovery from existing sources Hydrokinetic Solar X Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance Design and Permitting X Feasibility Construction and Commissioning Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. This project will determine the feasibility of constructing a heat recovery system and/or an excess wind energy electric boiler to supplement the heat used to serve the City of New Stuyahok owned water utility. A new Alaska Village Electric Cooperative (AVEC) power plant is being built in an area approximately 1 mile from town, adjacent to the newly - constructed school and a new water storage tank that is under construction. The school currently has an agreement with AVEC to purchase recovered heat from the new power plant. AVEC plans to construct an electrical intertie with Ekwok in the near future, providing electricity from the New Stuyahok electric plant. When this occurs, it is possible that recovered heat will be in excess of the school's needs, leaving some available to heat the adjacent water storage tank. AVEC also anticipates installing some wind turbines in this location, making the availability of excess wind energy to operate an electric boiler at the AEA12-001 Grant Application Page 2 of 13 7/1//2011 /� ALASM Renewable Energy Fund Grant Application Round 5 water storage tank likely, which is another potential source of water tank heating this study will investigate. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) This project seeks to determine the feasibility of capturing excess heat energy from the under -construction AVEC generator plant and utilizing it to provide heat for the existing water treatment plant and water distribution system and other community buildings. It will also look at the feasibility of using excess wind energy from the proposed AVEC wind turbines in this area to provide electric boiler heat to the water storage tank. The project will: • determine the amount of excess heat energy available for reuse, • estimate the long-term viability of the proposed project based on expected load growth, • provide a conceptual level system design, • prepare a conceptual level cost estimate for the construction effort and the operations and maintenance of the proposed system, • identify easements and permits required, prepare a comprehensive economical analyses of alternatives, • update the utility business plan, and • make a recommendation to move forward with the project design activities. • Evaluate the potential uses of waste heat • Evaluate the potential uses of excess wind energy electric boiler heat 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The estimated cost of the feasibility project is $45,000. The city anticipates receiving $40,000 through a grant from the Alaska Energy Authority, and will contribute $5,000 in water plant operator labor and equipment rental toward this effort. This contribution will be tracked via ARUC financial statements. The City of New Stuyahok has contracted with ARUC to provide management and operations for the community water/sewer utility. ARUC operates the New Stuyahok water/sewer system on behalf of the City with user fees from local water/sewer customers, so reduced cost of water/sewer energy directly lowers the water/sewer rates paid by local residents. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $40,000 2.7.2 Other Funds to be provided (Project match) $ 5,000 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $45,000 AEA12-001 Grant Application Page 3 of 13 7/1//2011 /� ALASKAENERGY AUTHORITY Renewable Energy Fund Grant Application Round 5 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet $ To be determined in including estimates through construction) Study 2.7.5 Estimated Direct Financial Benefit (Savings) $ To be determined in Study 2.7.6 Other Public Benefit (If you can calculate the benefit in $ To be determined in terms of dollars please provide that number here and Study explain how you calculated that number in your application (Section 5.) SECTION 3 — PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The project manager for this project is Kurt Sauers, Engineering Project Manager for ANTHC. The resume for Mr. Sauers is attached along with skill summaries for key project personnel. Mr. Sauers' contact information is: Kurt Sauers, P.E. Project Manager ANTHC 1901 Bragaw, Suite 200 Anchorage, AK 99508 Phone: 729-3546 Fax: 729-4047 Email: ksauers@anthc.org 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) The schedule below provides an outline of anticipated project activities. The actual dates fot each item below are dependent on the actual date of the grant award. The anticipated schedule presented is structured in order to position to seek design and construction funding by June 2013. Anticipated Project Milestones Start Date Anticipated Completion Date Project scoping and contractor solicitation. 1-Oct-12 1-Dec-12 Detailed energy resource analysis 1-Oct-12 1-Nov-12 Identification of land and regulatory issues, 1-Oct-12 1-Dec-12 Permitting and environmental analysis 1-Oct-12 1-Dec-12 AEA12-001 Grant Application Page 4 of 13 7/1//2011 ORITY ALASHKA Renewable Energy Fund Grant Application Round 5 Detailed analysis of existing and future energy costs and markets Assessment of alternatives Conceptual design analysis and cost estimate Detailed economic and financial analysis Conceptual business and operations plans Final report and recommendations to share report results 1-Oct-12 1-Nov-12 1-Oct-12 1-Jan-13 1-Jan-13 1-Mar-13 1-Feb-13 1-Mar-13 1-Feb-13 1-Mar-13 1-Mar-13 1-Apr-13 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) . The key decision point will be the determination of the recovered heat available from the proposed AVEC electrical plant, and the required hearing load for the new school to see if additional recovered heat is available. If it is determined that there is insufficient heat available to make use of or if the project does not make economic sense with respect to the benefit versus capital costs, the recovered heat project will be discontinued and ruled infeasible. Similarly, determination of the expected excess electrical power to be generated from the proposed AVEC wind turbine(s) will determine whether an electric boiler will be feasible. If it is determined that there is insufficient excess wind energy available to make use of or if the project does not make economic sense with respect to the benefit versus capital costs, the project will be discontinued and ruled infeasible. The initial energy resource analysis scheduled to be complete 1-Nov-12 will provide sufficient data to determine the amount of heat available for reuse and the feasibility of recovering and making use of that energy, and whether enough excess wind energy is available for a wind boiler to be feasible. The detailed economic and financial analysis scheduled to be complete 1-Mar-2012 will provide sufficient data of the anticipated capital improvement cost versus the benefit to the community to calculate a payback timeframe. If found to be infeasible, the project will be discontinued. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. The Alaska Native Tribal Health Consortium (ANTHC) supports the City of New Stuyahok efforts to implement a renewal energy project to improve community sustainability. ANTHC has extensive resources to directly support this grant application and implement AEA - awarded grant projects. AEA12-001 Grant Application Page 5 of 13 7/11/2011 /ALASKA Renewable Energy Fund ORD ENERGY AUTHORITY Grant Application Round 5 ANTHC currently provides direct services to many Alaskan communities. For this specific project, ANTHC's Division of Environmental Health and Engineering (DEHE) offers a complete range of in-house engineering and project management services for project planning, design, construction, project commissioning, and technical support. DEHE purchases goods and services in compliance with all applicable federal or state procurement regulations through a well qualified staff of contracting and procurement specialists. DEHE also has established relationships with term contractors for specialized technical services such as cost estimating or geotechnical investigation. In addition, DEHE supports projects long after construction is complete through dedicated programs to provide technical assistance and support for operations of constructed facilities such as water plants, clinics, community -wide water and sewer systems, etc. Program employees skillfully troubleshoot issues and assist local operators and owners to ensure long-term system success. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. For this project, DEHE will use project management software to schedule and plan project activities and promptly account for project expenditures for time, labor, direct costs, and indirect costs through the Spectrum financial system. DEHE will assign staff accountants to generate reports on project finances, and project managers will support the City of New Stuyahok to report on AEA deliverables according to specific project requirements. 3.6 Project Risk Discuss potential problems and how you would address them. There is little to no risk involved with completing the scope identified in this project feasibility study. Potential Problem Source Associated Risk Mitigation Lack of understanding of the HR system operation The system will be underutilized ARUC management and monitoring of operations to ensure proper use SECTION 4 — PROJECT DESCRIPTION AND TASKS Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. AEA12-001 Grant Application Page 6 of 13 7/1//2011 /ORITY � AENELASHKA Renewable Energy Fund Grant Application Round 5 The proposed feasibility study will identify the potential amount of heat that can be recovered from the future power generation plant, and if there will be any in excess of the school's needs. It will also identify the likely excess electricity generated by wind turbines which could be used to for an electric boiler. The pros of this activity are that heat recovery and electric boilers are reliable and proven types of energy conservation, with low operation and maintenance costs, and promise to reduce water user fees. A potential con would be that that water plant operators will need to be trained to perform minor maintenance on the recovered waste heat system. The City of New Stuyahok has contracted with the Alaska Rural Utility Collaborative (ARUC) to provide management and operations for the community water/sewer utility. ARUC operates the New Stuyahok water/sewer system with user fees from local water/sewer customers, so reduced cost of water/sewer energy directly lowers the water/sewer rates paid by local residents. ARUC has a history of success operating recovered heat systems to save fuel in a number of communities throughout Alaska. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. This study will look at the design for the new AVEC power plant to be built, and will examine recovered heat availability before and after the Ekwok electrical intertie is operational. The water treatment plant currently uses 3,000 gallons of fuel and about 3,500 kW of electricity per year. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The City of New Stuyahok purchases their fuel through the Alaska Rural Utility Collaborative (ARUC) bulk fuel purchasing process. A barge delivers the fuel once per year, and a local fuel truck is used to deliver fuel to the water plant storage tank, which is not located on the marine header. The only impact on the existing energy resources this project may have is that a smaller amount of fuel will be delivered to the city each year. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The combined New Stuyahok/Ekwok power plant is expected to consume approximately 350,000 gallons of diesel per year and the water treatment plant consumes approximately 3,000 gallons per year for a combined total consumption of 353,000 gallons. Current cost for electricity is $0.56 kW without PCE and $0.19 kW with PCE. Current user fees for the water treatment plant are $75 per month for water/sewer service. This project could help reduce electricity and water/sewer rates in New Stuyahok, and electricity rates in Ekwok. AEA12-001 Grant Application Page 7 of 13 7/1//2011 /�ALASHKA Renewable Energy Fund Grant Application Round 5 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept This project is for a feasibility study to help determine if the proposed construction of a heat recovery line and/or excess wind energy electric boiler would be a viable option to reduce energy costs to the City of New Stuyahok. The different project alternatives and preferred alternative will also be identified as part of the feasibility study. This study will also include land ownership and environmental issues. As the study identifies an array of different alternatives, it will also determine the quantity of available heat that can be extracted from the power plant and the ability of the water system to receive the heat. The project design, site control, and permits will be determined during the design phase of the project. Typically integrating a heat recovery system between a power plant and water treatment plant involves heat exchanger units, glycol lines, arctic pipe, controls, meters, and other components. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. Land ownership and project site control issues will be researched as part of the feasibility study. There are no known property concerns at this point in the project development. Site control acquisition will take place during the design phase of the project. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. List of applicable permits Anticipated permitting timeline • Identify and discussion of potential barriers The permits required for this effort will be determined during the design phase of the project. Permits that are typical for heat recovery construction are: Activity Potential Agency Permit Environmental Impact Construction of heat Historic preservation State Historic SHPO concurrence recovery transmission Preservation Office line (SHPO) AEA12-001 Grant Application Page 8 of 13 7/1//2011 c-_ ALASKA Renewable Energy Fund C -;ENERGY AUTHORITY Grant Application Round 5 Construction of heat Wetlands US Army Corps of Nationwide permit recovery transmission Engineers (USACE) line 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers ANTHC considers all potential environmental concerns associated with each project. ANTHC has extensive experience using the comprehensive Indian Health Service (IHS) environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects in all stages of development, as outlined in the IHS Environmental Review Manual issued in January 2007. Although there will be no construction activities associated with the proposed feasibility studies, ANTHC will study, analyze, and evaluate environmental impacts and benefits. During the feasibility study stage, consultations will be conducted with applicable federal and state agencies. Environmental agency and tribal consultations and the analyses of potential environmental impacts and benefits will be compiled and documented in the environmental reviews and permit applications as the projects progress into design and towards construction. All federal and state approvals and applicable permits must be obtained prior to the initiation of construction activities. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer's estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding Applicant matching funds — loans, capital contributions, in -kind • Identification of other funding sources Projected capital cost of proposed renewable energy system Projected development cost of proposed renewable energy s The cost of the feasibility study phase of this project is estimated to be $45,000. The cost of the design and construction phases will be determined as part of the feasibility study and included among the criteria to select the preferred alternative. The City of New Stuyahok AEA12-001 Grant Application Page 9 of 13 711H2011 ORITY ALASHKA Renewable Energy Fund Grant Application Round 5 snatch of $5,000 will be verified by monthly financial records kept by the ARUC, and reported to the Alaska RUBA program monthly. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the The operation and maintenance cost for a heat recovery system or excess wind energy electric boiler is minimal. Typically a plant operator will need to perform routine operational checks and services to the mechanical components of the system. Apart from this, no active effort is needed to make the system function. The cost of operation and maintenance of the system wil. be home by the city water utility. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: Identification of potential power buyer(s)/customer(s) Potential power purchase/sales price - at a minimum indicate a price range If the feasibility study shows that recovered heat and/or excess wind energy electric boiler heating is available, the cost to the City of New Stuyahok will be according to the standard AVEC agreements. AVEC charges 30% of the avoided fuel cost for recovered heat, and $0.05 per kilowatt for excess wind energy. Both are savings of 50% - 70% of the cost of diesel heating for the water system, and provide additional revenue to AVEC to help hold down local electricity rates in both Ekwok and New Stuyahok. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. The Cost Benefit Worksheet is not needed for a feasibility study project, as the information needed to complete it would be needed from a complete feasibility study. SECTION 5— PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non -economic public benefits to Alaskans over the lifetime of the project AEA12-001 Grant Application Page 10 of 13 7/1//2011 �A 411111C, ALASKENERGY AUTHORITY Renewable Energy Fund Grant Application Round 5 The City of New Stuyahok wants to reduce electricity and water/sewer rates for its residents, to make life more affordable. ARUC operates the New Stuyahok water/sewer system with user fees from local water/sewer customers, so if this study results in eventual construction of energy efficiency improvements, this will translate directly into savings for local residents. SECTION 6— SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on -going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits The cost of operating the heat recovery or excess wind energy electric boiler system will be minimal. Whatever cost that may be incurred as a result of this project will be offset by the savings realized by reduced fuel consumption at the water treatment plant. This feasibility study will determine the projected operation and maintenance cost and long term replacement cost for a heat recovery system. This data will be used to determine revised user fees to ensure the project's long term sustainability. ARUC member communities set water/sewer rate structures annually to ensure that revenue from local users is enough to pay all water/sewer expenses and maintain an emergency reserve, to ensure the sustainability of ARUC community water/sewer systems. ARUC also keeps excellent records of electricity, fuel, and expense data for each member community, and will have multiple years data available prior to and for a minimum of five years after any AEA -funded construction. SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The City of New Stuyahok has the infrastructure in place to be able to monitor and administer the grant collaboratively with the Alaska Native Tribal Health Consortium (ANTHC). The city plans to enter into a cooperative project agreement with the ANTHC to procure the professional services required to conduct the feasibility study. The ANTHC has the personnel and resources to begin work on the feasibility study as soon as funding is available. SECTION 8— LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. The Alaska Rural Utility Collaborative letter of support and letter of commitment for this project is attached. Alaska Village Electric Cooperative has also indicated their support for this project as well as, New Stuyahok Traditional Council and Stuyahok Limited. AEA12-001 Grant Application Pagel 1 of 13 7/1//2011 /© ALASHKA Renewable Energy Fund Grant Application Round 5 SECTION 9 — GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form — GrantBudget5. doc Total estimated project cost for the feasibility study is $45,000. The grant request for Phase V is $40,000. This budget will consist mainly of engineer time to investigate, provide a detailed analysis of, and write a report on the feasibility of providing recovered heat and/or excess wind electricity to the New Stuyahok water system. It is anticipated this will involve two site visits to New Stuyahok, along with ATV or vehicle rental, and some of the local water plant operator's time to show the engineer the water and electrical system in the community and investigate any site -specific questions the engineer may have. See attached budget. AEA12-001 Grant Application Page 12 of 13 7/1//2011 ® ALASKA Renewable Energy Fund Grant Application Round 5 SECTION 10—ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, if the individuals do not want their resumes posted. B. Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application form Section 8. E. An electronic version of the entire application on CD per RFA Section 1.7. F. Authorized Signers Form. G. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. H. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name Signature Title Date AEA12-001 Grant Application Page 13 of 13 711H2011 Authorized Signers & Resolution Grant Documents Authorized Signers Please clearly print or type all sections of this form. Community/Grantee Name: ,t/e w Regular Election is held: Date: oc/e 6 a c,// Authorized Grant Signer(s): Name Title/ Term Signature ��// /Printed A 7��i'4 �%3u/il�� �/ �[7min r�j.M/ �r// {:mc 11 � Penn 1r �41P4 Irl°/e 7nwy6'- I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature �Qa�/f • f��� )ndyvr / Yr< . Grantee Contact Information: Mailing Address: %'•>• 13vx /c, /vew Phone Number: `/67 693-3iJ/ - ,(93 3�ss Fax Number: '74-7 6/3 - 3/ 7 6 E-mail Address: cry. nca.s �e�C�d,nG/ •gem Fiscal Year End: 26// Entity Type For -profit or non-profit status): rnaA- RIV .' Federal Tax ID #: ooDq 7s Please submit an updated form whenever there is a change to the above information. Please return the original completed form to: Alaska Energy Authority 813 W. Northern Lights Blvd. Anchorage, AK 99503 Attn: Butch White, Grants Administrator ALASKA GED ENERGY AUTHORITY F1vitiageswew stuyahokunfo for Randy at Stu\AEA_ 2011_Grant_Docum ents_Authorized_Signers.doc Council Resolution for Alaska Energy Authority Funding Renewable Energy City of New Stuyahok RESOLUTION # // ~ 05" A Resolution requesting Funding from the Alaska Energy Authority, Alaska Renewable Energy Fund and commitment by the City of New Stuyahok WHEREAS: The City of New Stuyahok, hereinafter called the Council, is a governing body in the New Stuyahok, Alaska, and WHEREAS: The Alaska Energy Authority, hereinafter called AEA, may provide assistance necessary to help address the energy needs of our community WHEREAS: The Council desires to seek and utilize renewable sources of energy in order to lower costs for residents while making our community more economically viable and sustainable into the future in order to guarantee our way of life for current and future generations WHEREAS: The Council authorizes the Alaska Native Tribal Health Consortium to work with The City of New Stuyahok to develop, implement and manage the project for which we are seeking funding from AEA NOW THEREFORE BE IT RESOLVED; that the Council hereby requests that the AEA appropriate $40,000 through the Renewable Energy Fund to complete the New Stuyahok Heat Recovery Study BE IT FURTHER RESOLVED; that the Council grants authority to the individual signing this resolution to commit The City of New Stuyahok to obligations under the grant BE IT FURTHER RESOLVED; The City ofNew Stuyahok is in compliance with applicable federal, state and local laws including existing credit and federal tax obligation BE IT FURTHER RESOLVED; that ANfHC is hereby authorized through a Cooperative Project Agreement to negotiate, execute, and administer any and all documents, contracts, expenditures and agreements as required for The City of New Stuyahok and managing funds on behalf of this entity, including any subsequent amendments to said agreements. BE TT FURTHER RESOLVED; that the Council hereby authorizes ANTHC or its representatives to enter upon or cross community land for the purposes of assisting the Council in carrying out this project. HE IT FURTHER RESOLVED; The City of New Stuyahok will commit $5,000 in the farm of water plant operator labor and equipment rental to this project as indicated in the application 1, the undersigned, hereby certify that the Council is composed of_—Z._members of who � constituting a QUORUM were present and that the foregoing resolution was PASSED AND APPROVED by the Council this 9 `u day of 4Ueq_uSf 2011, Vote: S YeasNays Signed . p President ATTEST: Council Member 02a�o�.. Budget C ti N J H o 0 0 0 0 0 0 0 0 0 0 0 00 o 0 0 0 0 0 0 0 0 0 0 0 cz� O 4 O o N ui 7 G6 (7 N (D c0 R N a M N N O EA EA (fl di fA fA ER Ef) EA H3 EA (A ifl fR fA (fl EA 69 � IT M p C N {p U W V) N LL L ,a � o 0 O n Y 0 LL C N N O � � to U m c L O mN L m y LL C O O O C O. 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OU C @ cm @ '0 co �. c -o E LL° w U O cn n cn n w 0@ a o a°i E U co °� E= @ T 07 D @ v) o °� 'S E @ @ @ 14 O @ C U .O N C a) 7 0) _C @ N C .0 C C @p_ @ C O U C a) C 0) O a) O 0 N M 7 )O CO 00 O) O fn C @ C O C @ > 2 C m ` n T O c fO l6 c Q u a) -O @ a O N U a) p d C O @ 0 m O C OU aa)) 0 U �'N O> U) N @ m m �@ a t@n 7 O C> J U) T C c a) E 0 2 0 @ 0) -0o Z` C E a) d CD 0 U -O m U C co m m C @ `o'N co V cn T @ m m U C 0 a) @ p E (n @ 0 n@ 2 C I..L C m a C E E OU N M V l0 c0 r--: Letters of Support Stuyahok Limited P.O. Box 50 New Stuyahok, Alaska 99636 August 3, 2011 City of New Stuyahok Randal Hastings- Mayor P.O. Box 10 New Stuyahok, Alaska 99636 Re: Support Letter for the New Stuyahok Heat Feasibility Study Dear Mr. Hastings: The Stuyahok Limited is in support of the City of New Stuyahok's Alaska Energy Authority grant application for a study to investigate using recovered heat in the water and sewer utilities. This technology has the potential to lower the operating cost of the utility and in -turn lower the utility rates that we are charged. This will help save money in operation of our business. We look forward to the completion of this study and hope for the eventually constructing the heat recovery system. Sincerely, "1 V I1Jo) Moxie Andrew Jr. President Stuyahok Limited Aug 03 2011 11:56RM MSTC 19076933179 P.1 New Stuyahok Traditional Council P.O. Box 49 New Stuyahok, Alaska 99636 Phone (907) 693-3173 Fax (907) 693-3179 August 3, 2011 Dear Mr. Hastings: Re: Support Letter of the New Stuyahok Recovered Heat Feasibility Study The New Stuyahok Village would like to express our support for a recovered heat grant application the City of New Stuyahok is submitting to the Alaska Energy Authority. Our members would benefit greatly from the use of this technology. The cost of fuel in rural Alaska is constantly increasing. If this project is successful, the City of New Stuyahok would burn less fuel improving our health and maybe reducing the cost of our monthly water and sewer bills. For those reasons, we fully support this project and would like it to be funded. Sincerely, Dennis Andrew Sr. President New Stuyahok Traditional Council Cc: John Nichols, ARUC Manager Alaska Rural Utility Collaborative Division of Environmental Health & Engineering 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 Telephone:1-800-560-8637 ext.5692 Direct Line: 1-907-729-5692 Facsimile: (907) 7294506 July 27, 2011 The Honorable Randal Hastings Mayor, City of New Stuyahok Main Street Box New Stuyahok, Alaska 99636 Dear Mayor Hastings: Re: Support Letter for the New Stuyahok Wind Feasibility Study The Alaska Rural Utility Collaborative (ARUC) has partnered with New Stuyahok to provide water/sewer system operation and maintenance for the community. ARUC fully supports the City of New Stuyahok's Alaska Energy Authority grant application for a study to investigate wind power to provide heat and power in the water and sewer utilities. We've seen similar alternative energy projects lead to reduced heating costs in other ARUC water/sewer facilities. This translates directly into to lower monthly water bills for local residents, schools, and businesses. We see this as a way to make communities more self-sufficient, and of reducing the burning of very expensive heating fuel. With the high cost of energy and living in this rural community, anything that can be done to reduce energy usage and utility costs to local residents is critical. Ongoing construction of the new water storage tank near the new school, along with the proposed electrical intertie between New Stuyahok and Ekwok, has the potential to make this a very feasible project. In summary, we fully support this grant application. Sier y, John Nichols ARUC Manager Alaska Rural Utility Collaborative Division of Environmental Health & Engineering 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 Telephone: 1-800-560-8637 ext.5692 Direct Line: 1-907-729-5692 Facsimile: (907) 729-4506 August 19, 2011 The Honorable Randal Hastings Mayor, City of New Stuyahok Main Street Box New Stuyahok, Alaska 99636 Dear Mayor Hastings: Re: Letter of commitment for the New Stuyahok Wind Feasibility Study The Alaska Rural Utility Collaborative (ARUC) has partnered with New Stuyahok to provide water/sewer system operation and maintenance for the community. ARUC operates the New Stuyahok water/sewer system with user fees from local New Stuyahok water/sewer customers. ARUC fully supports the City of New Stuyahok's Alaska Energy Authority grant application for a study to investigate wind power boilers and heat recovery to provide heat in the water and sewer utilities. We expect this study will lead to lower water/sewer expenses for this community, which would in turn allow us to decrease water/sewer rates. As such, ARUC will commit matching funds in the amount of $5,000 in support of this project. Upon award of these funds, ARUC expects the Village will enter into a cooperative project agreement with the Alaska Native Tribal Health Consortium (ANTHC) to provide administrative and construction services for this project. John Nichols ARUC Manager Resumes Alaska Native Tribal Health Consortium Key Project Staff