HomeMy WebLinkAboutToksook Bay AEA Grant ApplicationCity of Toksook Bay
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Image from Alaska Division of Community & Regional Affairs, AK Community Database Information Summaries
Application for Renewable Energy Fund Grant
Alaska Energy Authority
Round V
August 2011
Application
OEM-mem,
Letters of Support
Renewable Energy Fund Round 5
/dwu-2—'ALASKA City of Toksook Bay
M_l ENERGY AUTHORITY
Grant Application
FSECTION 1 -APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
City of Toksook bay
Type of Entity: Local Government Fiscal Year End: June 30
Tax ID # 92-0044121 Tax Status: For -profit or tenon -profit ( check one)
Mailing Address
Physical Address
City of Toksook Bay
City of Toksook Bay
P.O. Box 37008
P.O. Box 37008
Toksook Bay, AK 99637
Toksook Bay, AK 99637
Telephone
Fax
Email
907-427-7511
907-427-7811
hjtulik@yahoo.com
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Title
Harry Tulik, City of Toksook Bay
City Administrator
Mailing Address
City of Toksook Bay
P.O. Box 37008
Toksook Bay, AK 99637
Telephone
Fax
Email
907-427-7511
907-427-7811
hjtulik@yahoo.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
X
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant's
governing authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Yes
1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public.
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SECTION 2 — PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
2.1 Project Title — (Provide a 4 to 5 word title for your project)
Toksook Bay Heat Recovery Feasibility Study
2.2 Project Location —
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project.
Toksook Bay is one of three villages located on Nelson Island, which lies 115 miles
northwest of Bethel. It is on Kangirlvar Bay, across the water from Nunivak Island. Tununak
is about 8 miles to the northwest. It lies at approximately 60.530280 North Latitude and -
165.102500 West Longitude.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind
Biomass or Biofuels
Hydro, including run of river
Transmission of Renewable Energy
Geothermal, including Heat Pumps
Small Natural Gas
X
Heat Recovery from existing sources
Hydrokinetic
Solar
Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Reconnaissance
Design and Permitting
X
Feasibility
Construction and Commissioning
X
Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
This project will determine the feasibility of capturing excess heat energy from the existing
Alaska Village Electric Cooperative (AVEC) power generation plant in Toksook Bay and
utilizing it to provide heat for community buildings. The project will:
• Determine the amount of excess heat energy available for reuse,
• Estimate the long-term viability of the proposed project based on expected load
growth,
• Provide a conceptual -level system design,
• Prepare a conceptual -level cost estimate for the construction effort and the operations
and maintenance of the proposed system,
• Identify easements and permits required
• Prepare a comprehensive economical analyses of alternatives,
• Update the utility business plan,
• Make a recommendation to move forward with the project design activities, and
• Evaluate the potential uses of waste heat.
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2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
By harnessing waste heat energy and purchasing it from AVEC at a significantly discounted
rate, the City of Toksook Bay should be able to reduce its consumption of diesel fuel, thereby
cutting the City's overall expenses and allowing scarce resources to be directed to serving the
community.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
This project is estimated to cost $37,000. If the project is funded, the Alaska Rural Utility
Cooperative (ARUC), a division of ANTHC that operates and maintains the Toksook Bay
water and sewer utility on the City's behalf, has committed to contributing $4,000 cash to
this project. ANTHC has committed to providing $2,200 directly to this project to fund the
project management efforts. The remaining $30,800 is requested from the AEA Renewable
Energy Fund.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project's total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application.
$ 30,800
2.7.2 Other Funds to be provided (Project match)
$ 6,200
2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2)
$ 37,000
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.4 Total Project Cost (Summary from Cost Worksheet
$ To be determined
including estimates through construction)
2.7.5 Estimated Direct Financial Benefit (Savings)
$ To be determined
2.7.6 Other Public Benefit (If you can calculate the benefit in
$ To be determined
terms of dollars please provide that number here and
explain how you calculated that number in your application
(Section 5.)
SECTION 3 — PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support. If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
The project manager for this project is Shad Schoppert, P.E., Engineering Project Manager
for ANTHC. Mr. Schoppert's resume is attached in this application, along with skill
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summaries for key project personnel. Mr. Schoppert can be contacted at 907-729-3604 or
smschopper,t@a,nthc.org.
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
The schedule below provides an outline of anticipated project activities. The actual dates for
each item below are dependent on the date of the grant award. This anticipated schedule
positions the project to seek design and construction funding by June 2013.
Project Milestones
Anticipated
Start Date
Anticipated
Completion
Date
Project scoping and contractor solicitation
1-Oct-12
1-Dec-12
Detailed energy resource analysis
1-Oct-12
1-Nov-12
Identification of land and regulatory issues
1-Oct-12
1-Dec-12
Permitting and environmental analysis
1-Oct-12
1-Dec-12
Detailed analysis of existing and future energy costs and
markets
1-Oct-12
1-Nov-12
Assessment of alternatives
1-Oct-12
1-Jan-13
Conceptual design analysis and cost estimate
1-Jan-13
1-Mar-13
Detailed economic and financial analysis
1-Feb-13
1-Mar-13
Conceptual business and operations plans
1-Feb-13
1-Mar-13
Final report and recommendations
1-Mar-13
1-Apr-13
Community meeting to share report results
1-Apr-13
1-Ma -13
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them. The
Milestones must also be included on your budget worksheet to demonstrate how you propose to
manage the project cash flow. (See Section 2 of the RFA or the Budget Form.)
The project will be executed according to the schedule presented in the previous section. The
key decision points in this project include the energy resource analysis and the detailed
economic analysis. If sufficient heat is not available or if the project does not make economic
sense with respect to the benefit versus capital costs, the project will be discontinued and
ruled infeasible.
The initial energy resource analysis scheduled to be complete on November 1, 2012 will
provide sufficient data to determine the amount of heat available for reuse and the feasibility
of recovering and using that energy.
The detailed economic and financial analysis scheduled to be complete on March 1, 2012
will provide sufficient data on the anticipated capital improvement cost versus the benefit to
the community to calculate a payback timeframe. If found to be infeasible, the project will be
discontinued.
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3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
for known, key personnel, contractors, and suppliers as an attachment to your application.
The City of Toksook Bay has chosen to partner with the Alaska Native Tribal Health
Consortium (ANTHC) on this project. ANTHC supports the City's efforts to implement a
renewal energy project to improve community sustainability. ANTHC has extensive
resources to directly support this grant application and implement AEA -awarded grant
projects.
ANTHC currently provides direct services to many Alaskan communities. For this specific
project, ANTHC's Division of Environmental Health and Engineering (DEHE) will offer a
complete range of in-house engineering, project management and construction management
services for project planning, design, construction, commissioning, and technical support.
DEHE's procurement process is in compliance with all applicable federal or state
procurement regulations through a well qualified staff of contracting and procurement
specialists, and DEHE has established relationships with term contractors for specialized
technical services such as cost estimating or geotechnical investigation.
In addition, DEHE supports projects long after construction is complete through dedicated
programs to provide technical assistance and support for operations of constructed facilities
such as water plants, clinics, community -wide water and sewer systems, etc. Program
employees skillfully troubleshoot issues and assist local operators and owners to ensure long-
term system success.
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
For this project, DEHE will use project management software to schedule and plan project
activities and promptly account for project expenditures for time, labor, direct costs, and
indirect costs through the Spectrum financial system. DEHE will assign staff accountants to
generate reports on project finances, and the Project Manager will support the City of
Toksook Bay to administer and report on AEA deliverables according to specific project
requirements.
3.6 Project Risk
Discuss potential problems and how you would address them.
There is little to no risk involved with completing the scope identified in this project
feasibility study.
If this project is determined to be feasible, the feasibility study will attempt to address the
following risks that would affect the future design and construction efforts.
Potential Problem Source
Associated Risk
Mitigation
Too much length between the
The heat losses would be too
Calculate the heat loss and mitigate
water treatment plant and
great to provide a sufficient
the risk through efficient design.
power plant.
heat source.
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Insufficient waste heat
The system would transfer little
Monitor the excess heat produced
available.
to no heat.
over a period of time and quantify
the amount available to recapture
and reuse.
Incompatibility between
The recovered heat system
Determine the systems components
water treatment plant and
would not be controlled
necessary to efficiently operate the
power plant control systems.
properly.
system.
Lack of understanding of the
The system would be
Provide thorough and proactive
HR system operation.
underutilized.
operator training and O&M
manuals and utilize ARUC
management and monitoring of
operations to ensure proper use.
SECTION 4 — PROJECT DESCRIPTION AND TASKS
• Tell us what the project is and how you will meet the requirements outlined in Section 2 of the
RFA.
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If you are applying for grant funding for more than one phase of a project provide a
plan and grant budget form for completion of each phase.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project.
Heat is a free and constant byproduct of diesel powered electrical generators. If not recovered
for beneficial use, this heat is expelled to the atmosphere via large radiators. Initial estimates
from AVEC's records indicate that the Toksook Bay power plant produces excess heat that is
currently wasted to the atmosphere. Effective and efficient use of this otherwise wasted energy
to offset fuel consumption at the water treatment plant is the focus of this feasibility study.
Pros of Project, based on experiences in similar communities with recovered heat:
• Excellent project payback
• Minimal costs for heat recovery operating and maintenance
• Reduced dependence on diesel fuel and potential for fuel spills
• Reduced emissions and air pollution
• More stable electric rates
• New jobs and a sustainable economy for local people and businesses
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
Toksook Bay's community buildings are currently heated using runoff fuel -burning boilers
and require no assistance from the power plant. The proposed heat recovery system will be
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used to offset the energy costs related to the boilers.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Toksook Bay uses heating oil and diesel as the primary energy resource for building heat and
secondary energy source for electricity generation. This project will verify the actual fuel
consumption for community buildings close to the AVEC power plant and the amount of fuel
that can be saved by utilizing the recovered heat from the power plant. In addition to
decreasing the amount of fuel consumed by these buildings, this project will reduce the total
fuel demand in Toksook Bay.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
This project will determine the potential reduction in fuel oil usage for selected community
buildings.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Basic integration concept
• Delivery methods
The specific project system design data will be generated during this project.
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the project
or how you intend to approach land ownership and access issues.
Land ownership issues are not anticipated in the eventual project design. All proposed heat
recovery lines can be installed in existing road right-of-ways from the AVEC power plant
directly to the water treatment plant. If any unexpected issues are encountered, the respective
property owners will be contacted and an easement requested.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
• List of applicable permits
• Anticipated permitting timeline
Identify and discussion of potential barriers
While no permits are necessary to complete the work for a feasibility study, the study intends
to consider the following permits that are most likely to be applicable:
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Activity
Potential
Agency
Permit
Environmental
Impact
Construction of heat
Historic preservation
State Historic
SHPO concurrence
recovery transmission
Preservation Office
line
(SHPO)
Construction of heat
Wetlands
US Army Corps of
Nationwide permit
recovery transmission
Engineers (USACE)
line
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
• Threatened or Endangered species
• Habitat issues
• Wetlands and other protected areas
• Archaeological and historical resources
• Land development constraints
• Telecommunications interference
• Aviation considerations
• Visual, aesthetics impacts
• Identify and discuss other potential barriers
The City of Toksook Bay has chosen to partner with the Alaska Native Tribal Health
Consortium (ANTHC) to complete this study. ANTHC considers all potential environmental
concerns associated with each project. ANTHC has extensive experience statewide in Alaska
using the comprehensive Indian Health Service (IHS) environmental review procedures for
conducting environmental analyses of all health and sanitation facilities projects in all stages
of development, as outlined in the IHS Environmental Review Manual issued in January 2007.
Although there will be no construction activities associated with this proposed feasibility
study, ANTHC will study, analyze, and evaluate environmental impacts and benefits. During
the feasibility study stage, consultations will be conducted with applicable federal and state
agencies. Environmental agency and tribal consultations and the analyses of potential
environmental impacts and benefits will be compiled and documented in the environmental
reviews and permit applications as the project progresses into design and towards construction.
All federal and state approvals and applicable permits must be obtained prior to the initiation
of construction activities.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer's estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
• Total anticipated project cost, and cost for this phase
• Requested grant funding
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• Applicant matching funds — loans, capital contributions, in -kind
• Identification of other funding sources
• Projected capital cost of proposed renewable energy system
• Projected development cost of proposed renewable energy system
The total estimated cost of this project is $37,000. $30,800, or 83% of the project estimate, is
requested from the AEA Renewable Energy Fund. The remaining $6,200, or 17%, will be
provided through direct contributions from ANTHC and from the City of Toksook Bay.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the
communities they serve.)
Typically, the operating and maintenance costs for a heat recovery system are relatively
minimal. The only moving parts associated with the district heating system are the circulating
pumps.
The City of Toksook Bay will own the proposed heat recovery system and any necessary
improvements to the community buildings. These systems will continue to be operated,
maintained, and managed by City maintenance personnel. Therefore, this application does not
include a request for funding of operating and maintenance costs.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
• Identification of potential power buyer(s)/customer(s)
• Potential power purchase/sales price - at a minimum indicate a price range
• Proposed rate of return from grant -funded project
A heat sales agreement between the City of Toksook Bay and AVEC will be required prior to
commencement of construction activities. Most recently negotiated agreements between
AVEC and other communities with heat recovery systems have been for 30% of the displaced
oil usage cost.
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered in
evaluating the project.
This project is for a feasibility and conceptual design grant. Therefore the Project Cost
Worksheet cannot be completed for this grant application.
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SECTION 5— PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings, and
how the people of Alaska will benefit from the project.
The benefits information should include the following:
• Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable
energy project
• Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or cost based rate)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non -economic public benefits to Alaskans over the lifetime of the project
Benefits of any feasibility study include information gathering and documentation of potential
future benefits. The feasibility study will confirm and document the actual project benefits that
can be realized in Toksook Bay. The benefits detailed below are initial estimates of the
eventual project benefits based on similar projects in other communities.
Potential Annual Fuel Displacement
Unknown at this time
Anticipated Annual Revenue
Unknown at this time
Potential Additional Annual Incentives and Revenue Streams
Unknown at this time
Non -Economic Public Benefit: Energy
Energy needs typically comprise a large part of a community's operating costs. If determined
feasible, this project would significantly reduce the amount of oil that communities have to
purchase and, in turn, reduce the carbon footprint of the community.
SECTION 6— SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
• Proposed business structure(s) and concepts that may be considered.
• How you propose to finance the maintenance and operations for the life of the project
• Identification of operational issues that could arise.
• A description of operational costs including on -going support for any back-up or existing
systems that may be require to continue operation
• Commitment to reporting the savings and benefits
This study will investigate and determine the sustainability of the proposed heat recovery project.
Experience has shown that the operation and maintenance of a recovered heat system is relatively
inexpensive. The community and AVEC reporting requirements and responsibilities will be delineated in
this project.
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SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
The City of Toksook Bay is working collaboratively with the Alaska Native Tribal Health
Consortium (ANTHC) to prepare this grant application. The City plans to enter into a
Cooperative Project Agreement with ANTHC to procure the professional services required to
conduct the feasibility study. ANTHC has the personnel and resources to begin work on the
feasibility study as soon as funding is available.
ANTHC has consulted with the City of Toksook Bay and AVEC to refine the project
elements and identify the initial steps needed to move project development forward. ANTHC
engineers have toured the water treatment plant and utility system and reviewed initial energy
data provided by AVEC in an effort to determine the initial feasibility of the project.
SECTION 8— LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
This project is supported by ANTHC, AVEC, the Yukon-Kuskokwim Health Corporation,
Nunakauiak Yupik Corporation, Toksook Bay Subregional Clinic, Bayview General
Merchandise, Inc., the Association of Village Council Presidents and Nunakauiak Traditional
Council. ANTHC has also coordinated with AVEC to ensure this project will be supported.
The community of Toksook Bay is eager to develop an available energy resource that will
reduce dependency on diesel fuel and help reduce and stabilize long-term electric rates. Please
see the letters of support included in this application.
SECTION 9 — GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by milestones using the form — GrantBudget5.doc
The total estimated project cost for the heat recovery feasibility project is $37,000. The grant request for
Phase V is $30,800.
Please see the Grant Budget worksheet.
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SECTION 10 — ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information, resumes of Applicant's Project Manager, key staff, partners,
consultants, and suppliers per application form Section 3.1 and 3.4. Applicants
are asked to separate resumes submitted with applications, if the individuals do
not want their resumes posted.
B. Cost Worksheet per application form Section 4.4.4.
C. Grant Budget Form per application form Section 9.
D. Letters demonstrating local support per application form Section 8.
E. An electronic version of the entire application on CD per RFA Section 1.7.
F. Authorized Signers Form.
G. Governing Body Resolution or other formal action taken by the applicant's
governing body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to
commit the organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
H. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name
Signature
Title
Date
AEA12-001 Grant Application Page 12 of 12 7/1112011
Authorized Signers &Resolution
Grant Documents Authorized Signers
Please clearly print or type all sections of this form.
Community/Grantee Name: '
Regular Election is held: Date:
Authorized Grant Siqner(s):
Printed Name
Title
Term
Signature
l
authorize the above person(s) to sign Grant Documents:
(Highest ranking organization/community/municipal official)
Printed Name
Title
Term
Signature
G� c� T
-12
f
Grantee Contact Information:
Mailing Address:
P6. Pe `) c
Phone Number.
Fax Number:
G' 07- 0,-2 t i
E-mail Address:
Fiscal Year End:
Entity Type (For -profit or non-profit status):
t`✓°; gig;; i��
Federal Tax ID #:
Please submit an updated form whenever there is a change to the above information.
Please return the original completed form to:
Alaska Energy Authority
813 W. Northern Lights Blvd.
Anchorage, AK 99503
Attn: Butch White, Grants Administrator
/4ED ENERGY AUTHORITY
CAUsersWdmin
otfice\AppData\Locai\Temp\Temp 1_Attach ments_2011_07_29[1].zi p\AEA_2011_Gra nt_Docume nts_Authoriz
ed_Signers.doc
City of Toksook Bay
P.O. Box 37008
Toksook Bay, Alaska 99637
Ph: (907) 427-761317511 Fax: (907) 427-7811
Council Resolution for Alaska Energy Authority Funding
Renewable Energy
City of Toksook Bay
RESOLUTION
A Resolution requesting Funding from the Alaska Energy Authority, Alaska Renewable Energy Fund and
commitment by the City of Toksook Bay
WHEREAS: The City of Toksook Bay, hereinafter called the Council, is a governing body in the City of
Toksook Bay, Alaska
WHEREAS: The Alaska Energy Authority, hereinafter called AEA, may provide assistance necessary to
help address the energy needs of our community.
WHEREAS: The Council desires to seek and utilize renewable sources of energy in order to lower costs for
residents while making our community more economically viable and sustainable into the future in order to
guarantee our way of like for current and future generations.
WHEREAS: The Council authorizes the Alaska Native Tribal Health Consortium to work with The City of
Toksook Bay to develop, implement and manage the project for which we are seeking funding from AEA
NOW THEREFORE BE IT RESOLVED; that the Council hereby requests that the AEA appropriate
$36,000 through the Renewable Energy Fund to complete the Toksook Bay feasibility study to analyze the
potential effects of utilizing waste heat from the Alaska Village Electric Cooperation to heat community
building.
BE IT FURTHER RESOLVED; that the Council grants authority to the individual signing this
resolution to commit The City of Toksook Bay to obligations under the grant
BE IT FURTHER RESOLVED; The City of Toksook Bay is in compliance with applicable federal,
state and local laws including existing credit and federal tax obligation
BE IT FURTHER RESOLVED; that ANTHC is hereby authorized through the Cooperation Project
Agreement to negotiate, execute, and administer any and all documents, contracts, expenditures and
agreements as required for the City of Toksook Bay and managing funds on behalf of this entity, including
any subsequent amendments to said agreements.
BE IT FURTHER RESOLVED; That the Council hereby authorizes ANTHC or its representatives to
enter upon or cross community land for the purposes of assisting the Council in carrying out this project.
BE IT FURTHER RESOLVED; the City of Toksook Bay will commit $4,000 to this project as
indicated in the application
I, the undersigned, hereby certify that the Council is composed of members of who
, constituting a QUAROM were present and that the foregoing resolution was PASSED
AND APPROVED by the Council this day of ,2011
Vote:�Yeas
Signed Presiden, G
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11%TTEST: Council Member ,
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�'��c' Alaska Native Tribal Health Consortium
Division of Environmental Health and Engineering
1901 Bragaw Street • Suite 200 • Anchorage, AK 99508-3440 • Phone: (907) 729-3600 • Fax: (907) 729-4090 • www.anthc.org
August 23, 2011
Lawrence John, Mayor
City of Toksook Bay
PO Box 37008
Toksook Bay, AK, 99637
Honorable Mayor John:
Re: Letter of Commitment for matching funds to a proposal for Alaska Energy Authority,
Renewable Energy Funds Round V.
It is with pleasure that the Alaska Native Tribal Health Consortium (ANTHC), Division of
Environmental Health and Engineering (DEHE) is partnering with the City of Toksook Bay in
your proposed project to the Renewable Energy Fund of the Alaska Energy Authority. Your
project, Toksook Bay Recovered Heat Feasibility Study, is one of exceptional importance to the
future energy needs of your community and one that ANTHC DEHE fully supports.
In support of your project, ANTHC DEHE will commit $2,200 as an in -kind match in the form
of time to manage the project. The matching funds will be tracked and reported to you, as
required for purposes of quarterly reporting to the Alaska Energy Authority, in the event that
they award you the project.
We wish you every success on your proposal and look forward to working with you on this
important project.
Sincerely,
Z*
Steven M. Weaver, P.E.
Senior Director
AVEC'�`�
August 23, 2011
Lawrence John
City of Toksook Bay
P.O. Box 37008
Toksook Bay, AK 99637
Regarding: Letter of Support for the Heat Recovery Project in Toksook Bay
Honorable Mayor John;
Alaska Village Electric Cooperative, Inc. (AVEC) understands the City of Toksook Bay and the
Alaska Native Tribal Health Consortium (ANTHC) are working to prepare a grant application to
help fund a heat recovery project for non -water plant buildings. We understand this project will
help to improve the quality of life for our residents and commercial customers.
We support the investigation of this project and will work with the City of Toksook Bay to help
move this endeavor forward. AVEC will also work with ANTHC to ensure any future
construction project would be able to connect and operate in conjunction to the existing power
generation system in Toksook Bay.
AVEC supports this development and is pleased to provide this letter in support of this grant
application.
Sincerely,
V�Arr& k CN
Meera Kohler
President and CEO
4831 EAGLE STREET * ANCHORAGE. ALASKA * PHONE (907) 561-1818 * FAX (907) 562-4086
YKHC "Working Together to Achieve Excellent Health"
July 25, 2011
City of Toksook Bay
Harry Tulik, City Administrator
PO Box 37008
Toksook Bay, AK 99637
Dear Mr. Tulik:
Re: Letter Supporting the City of Toksook Bay, Alaska Grant Application
The Yukon-Kuskokwim Health Corporation would like to submit this letter supporting the
Alaska Energy Authority grant application being submitted by the City of Toksook Bay and their
efforts to reduce their reliance on fossil fuels and shift toward more sustainable and
environmentally friendly resources. This project has the potential to not only reduce the amount
of fuel used in supplying treated water to the community but also has the secondary health
benefit of reducing the amount of combustion byproducts introduced into the community.
We enthusiastically support the efforts the City of Toksook Bay to pursue clean renewable
energy sources to operate the water treatment plant.
Sincerely,
Jennifer Dobson
Environmental Health Services Manager
Yukon Kuskokwim Health Corporation
Cc: Shad Schoppert, ANTHC
Roderick Atti, Toksook Bay IGAP Coordinator
P.O. Box 528 ® Bethel, Alaska 99559 • 907-543-6000 • 1-800-478-3321
City of Toksook Bay
PO Box 3 7008
Toksook Bay, Alaska
Ph: 907-427-761317511 Fax: 907-427-7811
August 1, 2011
Shad Schoppert, P.E.
Engineering Project Manager
LCDR, USPHS
Alaska Native Tribal Health Consortium
1901 Bragaw Street, Suite 200
Anchorage, Alaska 9950-8
Re: AEA 2011 Grant Community Paperwork
Shad,
Please find enclosed original signed documents for the AEA Feasibility Study Grant
Proposal Application. City Council at their special meeting on July 30th have discussed
and reached an agreement to match $7,000 as an in -kind for the grant proposal. I will
wait for the complete application before it is ready to be filed for proposal.
Thank you for assistance to apply for Feasibility Study Grant Application for our
community.
Please call or email if you need any additional information and or have any questions.
Sincerely,
City of Toksook Bay
Lawrence John, Mayor
Har Ti ik, City Administrator
Cc;File
Nunakauiak Yupik Corporation
PO BOX 37068
Toksook Bay, Alaska 99637
Phone (907)427-7928/7929
Land Manager (907) 427-7745 Shareholder Dept. (907) 427-7744
Fuel Station (907) 427-7925 Store (907) 427-7743
July 29, 2011
City of Toksook Bay
Harry Tulik
City Administrator
Toksook Bay, AK 99637
Re: Letter of Support
Mr. Tulik,
The Nunakauiak Yupik Corporation would like to express our support for a heat recovery and
wind boiler grant application the City of Toksook Bay is submitting to the Alaska Energy
Authority. Our members would benefit greatly from the use of this technology. The cost of fuel
in rural Alaska is constantly increasing. If this project is successful, the City of Toksook Bay
would burn less fuel improving our health and maybe reducing the cost of our monthly water and
sewer bills. For those reasons, we fully support this project and would like it to be funded.
Sincerely,
Nunakauiak Yupik Corporation
Simon Chanar, Chairman
R' fond Therchik
General Manager
CC: Shad Schoppert, ANTHC Project Manager
TOKSOOK BAY SUBREGIONAL CLINIC
'KHC P.O. Box 37028 * Toksook Bay, Alaska 99637 * Tel: (907) 427-3500 * fax (907) 427-3526
August 1, 2011
City of Toksook Bay
Harry Tulik
City Administrator
PO Box 37008
Toksook Bay, AK, 99637
Dear Mr. Tulik:
Re: Support Letter for the Toksook Bay Recovered Heat and Wind Boiler Feasibility Study
The Toksook Bay Subregional Clinic is happy to support the City of Toksook Bay's Alaska Energy
Authority grant application for a study to investigate using recovered heat and excess wind to provide heat
in the water and sewer utilities. This technology has the potential to lower the operating cost of the utility
and in -turn lower the utility rates that we are charged. This will have a net positive impact on the
operation of our business. We look forward to the completion of this study and hope for the eventually
implementation of the technology.
Sincerely,
Diana Therchik
Operations Manager
Toksook Bay Subregional Clinic
Cc: Shad Schoppert, ANTHC Project Manager
IRM Cam 37127
-70 fay
L
y v Z-0 July
City of Toksook Bay
Harry Tulik
City Administrator
Toksook Bay, Ak. 99637
Dear Mr Tulik,
Re: Support Letter for the Toksook Bay Recovered Heat and Wind Boiler Feasibility Study
Bayview General Merchandise is happy to support the City of Toksook Bay's Alaska Energy Authority
grant application for a study to investigate using recovered heat and excess wind to provide heat in the
water and sewer utilities. This technology has the potential to lower the operating cost of the utility and
in -turn lower the utility rates that we are charged. This will have a net positive impact on the operation
of our business. We look forward to the completion of this study and hope for the eventually
implementation of technology.
Sincerely,
�J
Alexie Jimmie
Manager of Bayview General Merchandise Inc.
Cc: Shad Schoppert, ANTCH Project Manager
of Village Co4oc//
The Association of Village Council Presidents
Regional Housing Authority
l , PO Box 767
405 Ptarmigan Road
� AL'G IDS �1A
ball. el. nlw wow ti
�• t
Bethel, Alaska 99559
0
ova! hon s ink Nlain # (907)-543-3121 Fax (907)-543-3933 Toll Free (800)-478-4687
July 22, 2011
City of Toksook Bay
Harry Tulik
City Administrator
PO Box 37008
Toksook Bay, AK, 99637
Dear Mr. Tulik:
Re: Letter of Support — Feasibility Study Funding Request — Toksook Bay, Alaska
The Association of Village Council Presidents Regional Housing Authority is pleased to submit this letter
of support for the City of Toksook Bay's Alaska Energy Authority grant application that seeks to obtain
funding for an alternate energy feasibility study. It is our understanding that this study will investigate
the feasibility of using excess wind energy and waste heat to provide heat for the water treatment plant,
headstart, and various other public facilities in Toksook Bay. As with all other remote villages, rising fuel
and power costs are problematic on a number of levels, but are especially difficult for the community
members. We are optimistic that this study will present the community with options to utilize local
power, reduce their fuel consumption and power costs, and make the community more sustainable.
Sincerely,
Ron Hoffman
CEO/President
AVCP Regional Housing Authority
Cc: Shad Schoppert, ANTHC Project Manager
July 27, 2011
City of Toksook Bay
Harry Tulik
City Administrator
PO Box 37008
Toksook Bay, AK 99637
Re: Support Letter for Heat Recovery and Wind Boiler Grant Application
Dear Mr. Tulik,
The Nunakauyak Traditional Council (NTC) would like to express our support for a heat recovery
and wind boiler grant application the City of Toksook Bay is submitting to the Alaska Energy
Authority. Our Tribal and Community Members would benefit greatly from the use of this
technology. The cost of fuel in rural Alaska is constantly increasing. If this project is successful,
the City of Toksook Bay would burn less fuel improving our health and maybe reducing the cost of
our monthly water and sewer bills. For those reasons, NTC fully support this project and ask it be
funded.
Sincerely,
NUNAKAUYAK TRADITIONAL COUNCIL
David A. Nicholai,
Tribal Executive Director
Cc: Shad Schoppert, ANTHC Project Manager
P.Q. Soo: 37048. Toksook, Bay. Alaska 99637-004S • (907) 427-7114 . Fax (907) 427-7714
Resumes