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HomeMy WebLinkAboutSelawik AEA GrantCity of Selawik Image from Alaska Division of Community & Regional AlIDits, AK Community Database Information Summaries Application for Renewable Energy Fund Grant Alaska Energy Authority Round V Selawik Wind Feasibility Study August 2011 Contents . Application . Authorized Signers & Resolution . Budget . Letters of Support . Resumes Renewable Energy Fund Round 5 /Gwk) ALASKA City of Selawik GEED ENERGY AUTHORITY Grant Application SECTION 1 — APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of Selawik. Type of Entity: 2nd Class City Government Fiscal Year End: June 30 Tax ID # 92-0049770 Tax Status: —For-profit or ✓ non- roflt check one Mailing Address Physical Address City of Selawik City of Selawik P.O. Box 99 Selawik, AK 99770 Selawik, AK 99770 Telephone Fax 1 Email 907-484-2132 907-484-2209 ci of selawik(@hotmail.com 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Title Raymond Ballot Mayor Mailing Address City of Selawik P.O. Box 99 Selawik, AK 99770 Telephone Fax Email 907-484-2132 I 907-484-2209 city of selawik@hotmail.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each *participant's governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. AEA 12-001 Application Page 1 7/1/2011 Renewable Energy Fund /� ENERGY ALASHOR�,v Grant Application Round 5 SECTION 2 — PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title — (Provide a 4 to 5 word title for your project) Selawik Wind Feasibility Study 2.2 Project Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your project. Selawik is located at approximately 66.6038900 North Latitude and-160.0069400 West Longitude. Specifically, the project location will be at the vacuum sewer plant on the island side of the community. A physical address is not available for this building. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type X Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance Design and Permitting X Feasibility Construction and Commissioning X Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. This project will provide a site specific wind study to determine the feasibility of installing wind turbines at the vacuum sewer plant in Selawik, Alaska. Specifically, the feasibility study will include the following scope items: 1. Equipment Purchase 2. Initial Site Visit and Equipment Setup 3. Monitoring and Data Collection 4. Report Development 5. Equipment Demobilization 6. Presentation to Community The report development will focus on site assessment; conceptual electrical and civil engineering recommendations; financial evaluation; and review of required permits. AEA12-001 Grant Application Page 7/1//2011 �c ALASHKA Renewable Energy Fund Grant Application Round 5 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) Financial and public benefits will be analyzed in the proposed wind feasibility study. The financial evaluation portion of the report will include an estimate of energy displacement and cost savings, capital cost estimate, and a simple payback schedule. It is anticipated that the results of the feasibility study will indicate that by harnessing wind energy, the City will be able to reduce its consumption of diesel fuel, cut the community's overall expenses and pass the savings on to Selawik residents through reduced public utility charges. Public benefits may also include raised awareness of overall energy consumption and possibly spark interest in reducing their carbon footprint. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. Based on the initial cost estimate, the expected cost to deploy this project is $48,500. Of the total estimated cost of the project, $40,000 is requested from the AEA Renewable Energy Fund. The remaining $8,500 will be provided by matching funds from the City of Selawik, the Alaska Native Tribal Health Consortium (ANTHC), and the Alaska Rural Utility Collaborative (ARUC). The community's in -kind contribution will consist of free lodging for ANTHC staff who will be conducting the feasibility study. ANTHC will contribute personnel and travel expenses for the ANTHC project manager's time spent on the feasibility study. ARUC will contribute funds toward labor, equipment, and material expenses. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $ 40,000 2.7.2 Other Funds to be provided (Project match) $8,500 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $48,500 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet $To be determined including estimates through construction) 2.7.5 Estimated Direct Financial Benefit (Savings) $ To be determined 2.7.6 Other Public Benefit (If you can calculate the benefit in $ To be determined terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) AEA12-001 Grant Application Page 3 7/1//2011 /ALAS�j�\//'�� Renewable Energy Fund © ENERGY AUTHORITY Grant Application Round 5 SECTION 3 — PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The Alaska Native Tribal Health Consortium, Division of Environmental Health and Engineering (ANTHC, DEHE) will provide project management services for this project. Sayward Fehrman is the ANTHC project manager assigned to Selawik. Ms. Fehrman's resume is attached along with skill summaries for key project personnel. Sayward Fehrman Associate Engineering Project Manager Division of Environmental Health and Engineering 1901 Bragaw Street, Suite 200 Anchorage, AK 99508 Phone: (907) 729-3079 Fax: (907) 729-4048 Email: shfehrmanAanthc.org 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) The Project Schedule is outlined below: Project Schedule Dates Anticipated Award Announcement August 2012 Planning and scoping September 2012 Feasibility Study & Conceptual Design Start September 2012 Feasibility Study & Conceptual Design Complete June 2013 Final Report to be approved by community July 2013 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) The kev task and associate schedule of the nroiect include the following: Project scoping and contractor solicitation Completed by December 2012 Detailed energy resource analysis Completed by November 2012 Identification of land and regulatory issues Completed by December 2012 Permitting and environmental analysis Completed by December 2012 Detailed analysis of existing and future energy costs and markets Completed by November 2012 Assessment of alternatives Completed by January 2013 Conceptual design analysis and cost estimate Completed by March 2013 AEA12-001 Grant Application Page 4 7/1112011 ram_" ALASKA Renewable Energy Fund Grant Application Round 5 Detailed economic and financial analysis Completed by March 2013 Conceptual business and operations plans Completed by March 2013 Final report and recommendations Completed by April 2013 Over the course of the feasibility study, key decision points will be at the, 35%, 65%, and 95% draft stages. The tentative dates for key decision points are as follows: • 35% Draft Report — Tentatively November 2012 • 65% Draft Report — Tentatively January 2013 • 95% Draft Report —Tentatively March 2013 Technical and cost factors will be evaluated at each of these points by a multidisciplinary team of engineers along with community members and leaders. Decisions will be geared towards maximizing the efficiency of installing the wind turbines. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. The City will partner with ANTHC for the proposed wind feasibility study and conceptual design by entering into a Cooperative Project Agreement (CPA). ANTHC functions as a city engineer for rural communities in Alaska and offers guidance for public works projects. ANTHC provides design and force account construction services for the community by completing public works facility designs and supplying supervisory construction personnel to oversee the construction of these projects with local labor. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. For this project, DEHE will use project management software to schedule and plan project activities and promptly account for project expenditures for time, labor, direct costs, and indirect costs through the Spectrum financial system. DEHE will assign staff accountants to generate reports on project finances, and project managers will support the City to administer and report on AEA deliverables according to specific project requirements. AEA12-001 Grant Application Pages 7/1//2011 /c ALASKA Renewable Energy Fund 41= ENERGY AUTHORrY Grant Application Round 5 3.6 Project Risk Discuss potential problems and how you would address them. The table below outlines the potential risks associated with the proposed wind feasibility study, which will be included in the final report. Wind Energy Im lememation Proiect Risk Assessment Potential Problem Associated Risk Mitigation Source Site Control Not able to attain site control at Determine alternative locations for equipment set up and monitoring desired location Storm events preventing scheduled Train operators in how to read monitors, inspect equipment, and Weather monitoring trips I download data SECTION 4 — PROJECT DESCRIPTION AND TASKS • Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extentlamount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. The feasibility study will incorporate a wind rate analysis that will compare the annual fuel usage required for heating the vacuum sewer plant with the amount of wind energy that can be provided through the AVEC power plant. The analysis will also compare the cost effects of using energy from wind turbines versus using diesel fuel. The pros of utilizing wind as an energy resource is that wind is renewable, free, and proven to be an effective source that offsets diesel usage. The cons of wind energy include high wind events that could potentially damage the wind turbines; low -wind years where not enough wind is available to deliver to the system; and maintenance issues associated with the wind turbine. Other alternatives for renewable energy in Selawik are limited to solar which would only be available three months out of the year. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. AEA12-001 Grant Application Page 6 7/1//2011 /® ALASHKA Renewable Energy Fund Grant Application Round 5 The AVEC power plant supplies energy to Selawik. The tables below include information about the generators and fuel use at the AVEC power plant, last updated in 2005. Engine Inventory Engine Inventory Engine Hours Position Engine RPM I kW 2000 1 2001 1 2002 2003 1 2004 2005 1 DDEC4 1800 324 1218.75 1876 1435 1 CAT 3412 1200 350 774 1172 601 1031.25 2 CMS QSX15 G9 1800 499 2426.75 2 MTU 8V2000 1800 506 2211.625 3898 999.25 2 DDEC3 314 4464 479 3202 1871.375 3 CMS KTA38 1800 824 2850 3114 3895 3 CAT 3412 1200 350 3396 2946 2563 4 CMS KTA2300 1800 811 1524 4 CMS KTA2300 1200 557 2949 4654 3831 Fuel Use Data Fuel Use Data 2000 2001 2002 2003 2004 2005 Average Load 263 273 288 306 302 307 Peak Load 518 544 531 576 642 631 Adjusted Efficiency 13.63 12.84 13.33 14.00 13.50 13.38 Adjusted Fuel Consumption 169,000 186,615 189094 191,137 195,891 201.,224 Adjusted Gallons/hour 19.29 21.30 21.59 21.82 22.36 22.97 kWh Generated 2,304,291 2,395,283 2,520,511 2,676,680 2,644,409 2,692,996 Station Power 38,137 32,922 34,926 32,378 26,196 31,051 Adjusted kWh Sold 2,211,090 2,205,366 2,490,013 2,539,080 2,618,213 2,360,818 kWh Used 2,249,227 2,238,288 2,524,939 2,571,458 2,644,409 2,391,869 kWh Loss/Gain 55,064 156,995 -4,428 105,222 0 301,127 Average Fuel Cost $1.61 $1.79 $1.71 $1.74 $2.10 $2.38 The island vacuum sewer plant uses AVEC supplied electricity primarily to operate the vacuum, discharge, and circulation and pressure pumps, as well as interior and exterior lighting. Based on the 2011 Comprehensive Energy Audit by the ANTHC Energy Project Group, the island vacuum sewer plant used approximately 117,506 kilowatt-hours of electricity in 2010. The island vacuum sewer plant requires no assistance from the AVEC power plant for heating. Building and process (circulating water mains and sewer discharge mains) heat are provided by a combination of two boilers located within the plant. The two fuel burning boilers are Weil McClain with model CF800 Becket burners. The boilers were installed at the vacuum plant in 2002 and are in good condition except for a stuck draft damper on boiler #1 and a missing draft damper on boiler #2. According to the 2011 Comprehensive Energy Audit, the island vacuum sewer plant consumed approximately 5,000 gallons of fuel in 2010. AEA12-001 Grant Application Page 7 7/1//2011 /q /��+�//� Renewable Energy Fund � EN1ERGYAUTHor RrrY Grant Application Round 5 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. Selawik uses diesel and heating oil as the primary energy resource. The AVEC power plant supplies electricity to the community through the use of diesel generators and wind turbines located adjacent to the power plant. Residents of Selawik rely on heating oil for their household thermostatically controlled heaters. No impact to the existing energy infrastructure or resources is anticipated as result of the proposed wind feasibility study. If this study finds the wind resource suitable, installation of one or more wind turbines at the island vacuum sewer plant will significantly decrease boiler fuel and AVEC-supplied electricity consumption. Operational cost savings are anticipated from the use of wind turbines to supply power and heat to the island vacuum sewer plant. These saving will allow the City to lower utility bills for Selawik residents. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Existing energy in Selawik is primarily used for heat and lighting and miscellaneous appliances and electronics in homes and public buildings. The major consumers of electricity are the sanitation facilities including the water treatment and vacuum sewer plants and the water distribution and sewage collection systems. Due to the nature of the proposed project, a wind feasibility study, no impact is anticipated for energy customers at this time. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods If the wind resource proves suitable and funding is obtained, wind turbines would be installed to service the community. The purpose of the wind feasibility study is to gather background information in order to design a conceptual plan for a future wind turbine facility. Therefore, due to the nature of the proposed project, the information requested for the system design is unknown at this time. The feasibility study will investigate each of these bullet points. AEA12-001 Grant Application Page 8 7/1//2011 /ORITY � ALASAUTENERGYHKA Renewable Energy Fund Grant Application Round 5 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The proposed wind feasibility study will make an assessment of all possible site control issues for installation of future wind turbines. No easements will be obtained as part of this study. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers The feasibility study will conduct a brief assessment of required permits for a future design and construction project. The following are potential permits that may be required for construction of the proposed system. Potential Activity Environmental Agency Permit Impact Wind turbine Wildlife habitat US Fish and Wildlife Section 7 consultation construction and Service (USFWS) operation Wind turbine Historic preservation State Historic SHPO concurrence construction and Preservation Office operation (SHPO) Wind turbine Land use/zoning AK Department of Consultation construction and Natural Resources operation 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barr ANTHC considers all potential environmental concerns associated with each project. ANTHC has extensive experience statewide in Alaska using the comprehensive Indian Health Service (IHS) environmental review procedures for conducting environmental analyses of all health and AEA12-001 Grant Application Page 9 7/1//2011 /4012) ALASKA Renewable Energy Fund ® ENERGY AUTHORITY Grant Application Round 5 sanitation facilities projects in all stages of development, as outlined in the IHS Environmental Review Manual issued in January 2007. Although there will be no construction activities associated with the proposed study, ANTHC will study, analyze, and evaluate environmental impacts and benefits. During the feasibility study stage, consultations will be conducted with applicable federal and state agencies. Environmental agency and tribal consultations and the analyses of potential environmental impacts and benefits will be compiled and documented in the environmental reviews and permit applications as the project progresses into design and towards construction. All federal and state approvals and applicable permits must be obtained prior to the initiation of construction activities. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer's estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds — loans, capital contributions, in -kind • Identification of other funding sources • Projected capital cost of proposed renewable energy system The total anticipated project cost is $48,500. The amount being requested from the AEA Renewable Energy Fund is $40,000. The remaining $8,500 will be provided as in -kind resources from the City of Selawik, the ARUC, and the ANTHC as documented by the City resolution and ARUC and ANTHC letters of commitment (attached). 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) The feasibility study will determine costs for fixture wind turbine operation and maintenance. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: Identification of potential power buyers)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range • Proposed rate of return from grant -funded project Power Purchase/Sale information will be identified during the feasibility study. AEA12-001 Grant Application Page 10 7/1//2011 /44101ED) ALASKA Renewable Energy Fund GMIED ENERGY AUTHORITY Grant Application Round 5 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. The Project Cost Worksheet is not required for the proposed feasibility study. SECTION 5— PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non -economic public benefits to Alaskans over the lifetime of the nmiert Potential annual fuel displacement (sal and S) over the lifetime of the evaluated renewable energy project: The possible displacement of diesel fuel and cost used to heat and power the vacuum T sewer plant will be determined through the feasibility study. Anticipated annual revenue/Potential additional annual incentives/Potential additional annual revenue stream: Because this project is in the feasibility and conceptual design stage, revenue and incentives are unknown. Non -economic public benefits: The anticipated benefits of installation of the wind turbines would include the reduction of negative impact of the cost of energy by providing a renewable energy alternative. This project could help stabilize energy costs and provide long term socio-economic benefits to the village. Locally produced, affordable green energy would empower community residents and could help avert rural to urban migration. This project would help with the understanding of the wind resource in western Alaska. Data acquired from this study may assist other nearby communities to understand their wind resources. Data collected from this project could also be used to improve the accuracy of the State High Resolution Wind map. The wind turbines would provide a visual landmark for sea, air, and overland travelers, which would help navigation in the area. Wind turbine orientation and rotor speed would provide visual wind information for residents. SECTION 6— SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on going support for any back-up or exi AEA12-001 Grant Application Page 11 7/1//2011 /ALASM Renewable Energy Fund 411E) ENERGY AUTHORITY Grant Application Round 5 systems that may be require to continue operation • Commitment to reporting the savings and benefits The City of Selawik has been a member of the Alaska Rural Utility Collaborative (ARUC) since 2010. ARUC has a solid reputation for managing and sustaining sanitation facilities and their operations. Selawik's vacuum sewer plant operator is an ARUC employee and, as part of the ARUC program, is required to stay current with wastewater regulations and training. As such, ARUC provides the business structure through its billing assistance program, collecting user fees for the water and sewer facilities. From these revenues, ARUC is able to provide the financial support required to operate and maintain the vacuum sewer plant. Additionally, ARUC tracks monthly spending in each community that it manages and will therefore be able to commit to reporting the savings and benefits of the water treatment facilities. SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The City and ANTHC have discussed project related roles and responsibilities and will be able to execute the seeping of the project within one month of the award announcement. No project milestones have been accomplished to date and no other grants have been awarded to this project. ANTHC has been able to meet requirements for previous grants, both state and federal. The City of Selawik employs an administrator and bookkeeper who are technically proficient with several different computer programs and operating office equipment. The City Administrator has the capacity to support the administrative aspects of this project and to maintain consistent correspondence with the grantor as well as its project partners. The bookkeeper utilizes the software program QuickbooksRin order to maintain the City's finances and to stay compliant with the State of Alaska Rural Utility Advisor (RUBA) program. SECTION 8— LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. The following organizations support the proposed project: • Alaska Native Tribal Health Consortium • Alaska Rural Utility Collaborative • Alaska Village Electric Cooperative • City of Selawik • Native Village of Selawik • Manillaq Health Corporation Refer to attached letters of support. AEA12-001 Grant Application Page 12 7/1//2011 A L A S K A Renewable Energy Fund 4011D ENERGY AUTHORnY Grant Application Round 5 SECTION 9 — GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form — GrantBudget5.doc The City of Selawik is requesting grant funds in the amount of $40,000 for the proposed site specific wind feasibility study for the island vacuum sewer plant. To date, no other grant funds or investments have been sought or allocated to this project. The section below provides detailed information for each budget category as shown in the attached Grant Budget form (attached). Budget Categories: Direct Labor & Benefits — Amount of requested funds is $28,700 to cover the cost of engineering staff, which includes permitting and environmental analysis, identification of land and regulatory issues, detailed energy resource analysis, energy market analysis, assessment of alternatives, conceptual design, and a business and operations plan. ANTHC will provide an in -kind contribution of $3,000 in personnel time for the project manager. Travel and Per Diem — Amount of requested funds is $6,000 to cover the cost of the design engineers to travel to Selawik for data collection as well as design review meetings with the community at each stage of the feasibility study. The ANTHC will provide an in -kind contribution of $1,000 to cover travel and per diem costs for the project manager. Equipment — Amount of requested farads is $2,000 to cover the cost of equipment including, an anemometer and data recorder. ARUC will provide an in -kind contribution to supplement the requested amount for equipment as well as provide use of the ATV and fuel, up to $2,700. Materials and Supplies - Amount of requested funds is $3,300 to cover the cost of a telescoping pole, guy wire, hand -driven duckbill anchors, and miscellaneous tools, hardware, and software. ARUC will provide an in -kind contribution to supplement the requested amount for materials and supplies for up to $1,700 during the feasibility study. Lodgin¢ — The City of Selawik will be able to provide lodging during the feasibility study as an in -kind contribution of up to $800. No funds are requested for lodging in the design phase of the project. The City along with support from ANTHC and ARUC will be able to make a financial commitment of $8,500 in in -kind contributions. The City will provide eight days of free lodging for ANTHC personnel working on the heat recovery project that is worth $800. ANTHC will contribute up to $4,000 for project manager time and travel expenses related to the proposed project. ARUC will contribute operator hours to the construction project as well as equipment, and materials, for up to $3,700. Please refer to the attached Grant Budget worksheet for more detailed budget information. AEA12-001 Grant Application Page 13 7/1 //2011 /: ALASKA Renewable Energy Fund Grant Application Round 5 SECTION 10 — ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, if the individuals do not want their resumes posted. B. Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application form Section 8. E. An electronic version of the entire application on CD per RFA Section 1.7. F. Authorized Signers Form. G. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. H. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name N (l o� Signature Title Date AEA12-001 Grant Application Page 14 of 14 7/1//2011 Authorized Signers & Resolution Grant Documents Authorized Signers Please clearly print or type all sections of this form. Community/Grantee Name: (�� i (� _( i Date: Sehv) Regular Elec'on is hel t �1ja� ' Ocr�x oeltol i i Authorized Grant Signer(s): Printed Nam�e.� Title Term Signature - I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature 2C10-2D12- z� 5 Grantee Contact Information: Mailing Address: 10- , p CjMp Phone Number: nD ' - Ek-Z- Fax Number: CAr, L + - 2 2Q) E-mail Address: Fiscal Year End: Entity Type (For -profit or non-profit status): Federal Tax ID #: 2_- i1Q D Please submit an updated form whenever there is a change to the above information. Please return the original completed form to: ALASKA Alaska Energy Authority 813 W. Northern Lights Blvd./4�� Anchorage, AK 99503 l� ENERGY AUTHORITY Attn: Butch White, Grants Administrator C:\Documents and Settings\kelsberg\Desktop\AEA Selawik\Grant Documents Authorized Signers NEEDS TO BE SIGNED.docx City of Maw& P.O.Box 99 • Selaivilc, Alaska 99770 (907) 484-2132 • Fax (907) 484-2209 E-mail: cih, of selawik@hobnail.coui A Resolution for the City of Selawik RESOLUTION # 11-04 A Resolution requesting Renewable Energy Funding in order to conduct a site specific wind feasibility study through the Alaska Energy Authority Renewable Energy Fund Round 5 Grant. Whereas, The City of Selawik Council, hereinafter called the Council, is a governing body of the community of Selawik, Alaska, and Whereas, The Alaska Energy Authority (AEA) Renewable Energy Fund Round 5 Grant, under guidance from the Renewable Energy Fund Advisory Committee, is actively soliciting applications for heating projects, including heat recovery, biomass, ground source heat pumps, and direct -geothermal use, and Whereas: The Council desires to conduct a feasibility study for locating a wind tur5bine for use at the vacuum sewer plant located on the island side of the community in order to significantly reduce electricity cost. Now therefore be it resolved: that the Council hereby requests funding in the amount of $40,000 to complete this project. Be it further resolved: That the Mayor is hereby authorized to negotiate, execute, and administer any and all documents, contracts and agreements required for granting funds to the City of Selawik Council and managing funds on behalf of this entity, including any subsequent amendments to said agreements. Be it further resolved: That the Council hereby authorizes the ARA or its representatives to enter upon or cross community land for the purposes of assisting the Council in carrying out this project. Be it further resolved: That the Council will cooperate with the provisions of needed agreements entered into between the Council and ARA, and that said provisions will duly carried out. I, the undersigned, hereby certify that the Council is composed of _ % members of who constituting a QUORUM were present and that the foregoing resolution was PASSED AND APPROVED by the council this 2i� day of �� 2011. Vote: — Yes b No Signed L'/v�"/ �JI Mayor ATTEST: Council Member Budget u L O r (l. 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C 0 X '- C C +N' m p 7 m W m C C m a 0 a 0 E m m m ,w N N A N C N>1 C Q) U N C N 0) _ p) >. w m m 'y w .N m 0 -N W C 'O O C rn o 0 0 > m p a) E c >1 c m c. cu m .0 C p N N C N c N .N 0 C N °" � -00 ID U C m 0) m N a) m a) m 0J C ° N LL y w m y w y m o m aaCL ) a��i E co 0 a)C m 0) m C m C m N O C m C O C- C U d N ❑ m -° E IL m ❑ m E Q C) m ❑ w C)o ii 0 .- N M V LO (6 r co 0) r a h C p fn m tl) m C > Y (n C C m V) C E M U C m c0 0 m C 'O m c 10 Co Co 4C) C O) U C (Nip c E m 'm >, E C O O N m ».6 '0 0) 0 m m •c Q to U Q C m C -C -° L) ... m m OU p C G N V N pn C C_ N V co O N E co ° E 0 ° rn °� E CL n y m E C_ U IL U K m —1 0)) d m U m (n LL 2 r N M V LO (O h Letters of Support *Alaska Native Tribal Health Consortium Division of Environmental Health and Engineering 1901 Bragaw Street • Suite 200 • Anchorage, AK 99505-3440 • Phone: (907) 729-3600 • Fax: (907) 729-4090 • www.antlic.org August 24, 2011 Raymond Ballot Mayor, City of Selawik PO Box 99 Selawik, AK 99770 Dear Mayor Ballot: Re: Letter of Commitment for matching funds to a proposal for Alaska Energy Authority, Renewable Energy Funds Round V. It is with pleasure that the Alaska Native Tribal Health Consortium (ANTHC), Division of Environmental Health and Engineering (DEHE) is partnering with the City of Selawik in your proposed project to the Renewable Energy Fund of the Alaska Energy Authority. Your project, for a site -specific Wind Feasibility Study at the island vacuum sewer plant, is one of exceptional importance to the future energy needs of your community and one that ANTHC DEHE fully supports. In support of your project, ANTHC DEHE will commit $4,000 as an in -kind match in the form of personnel and travel time for the ANTHC project manager. The matching funds will be tracked and reported to you, as required for purposes of quarterly reporting to the Alaska Energy Authority, if you are awarded their grant. We wish you every success on your proposal and look forward to working with you on this important project. Sincerely, �`U.�Qsc-ere1� Steven M. Weaver, P.E. Senior Director August 08, 2011 City of Selawik Roger Clark City Administrator PO Box 99 Selawik, AIC, 99770 Dear Mr. Clark: Re: Letter Supporting the City of Selawik, Alaska Grant Application The Maniilaq Health Corporation would like to submit this letter supporting the Alaska Energy Authority grant application being submitted by the City of Selawik and their efforts to reduce their reliance on fossil fuels and shift toward more sustainable and environmentally friendly resources. This project will study the feasibility of installing a wind turbine at the vacuum sewer plant that serves about half of the population of the community. This project has the potential to not only reduce the amount of fuel used in at the sanitation facility but also has the secondary health benefit of reducing the amount of combustion byproducts introduced into the community. We enthusiastically support the efforts the City of Selawik to pursue clean renewable energy sources to operate the vacuum sewer plant. Sincerely, fa Paul Eaton Environmental Health Manager Maniilaq Health Corporation Cc: Sayward Fehrman, Associate Engineering Project Manager, ANTHC Native Village of Selawik P.O. Box 59 - Selawik, AK 99770 Phone 907484-2165 - Fax 907-484-2226 Raymond Ballot, Mayor City of Selawik P.O. Box 99 Selawik, AK 99770 Dear Mayor Ballot: Re: Alaska Energy Authority (AEA), Renewable Energy Grant Program The Native Village of Selawik is pleased to support the City of Selawik in this proposal for the AEA, Renewable Energy Grant Program for a wind feasibility study at the island vacuum sewer plant. Currently, our community's vacuum sewer system requires a significant amount of fuel each year for operation. The proposed wind energy study that you are applying for will pave the way for design and construction of a wind turbine system. Given the extremely high cost of fuel in rural Alaska, this project is one of Selawik's top priorities. A future wind turbine system will dramatically reduce energy costs related to our community's water and sewer system. In addition, the anticipated operational savings will allow for lower utility fees and a reduced cost of living for Selawik residents. For these reasons, we fully support the City's efforts in pursuing this funding opportunity I Clyde Ramoth, President Native Village of Selawik AVEC� August 19, 2011 Raymond Ballot City of Selawik P.O. Box 99 Selawik, AK 99770 Regarding: Letter of Support for Renewable Energy Options in Selawik Dear Mr. Ballot; Alaska Village Electric Cooperative, Inc. (AVEC) understands the City of Selawik and the Alaska Native Tribal Health Consortium (ANTHC) are working to prepare a grant application to help fund a study of renewable energy heating options for the water and sewer facilities in Selawik. We understand this project will help to improve the quality of life for our residents and commercial customers. We support the investigation of this project and will work with the City of Selawik to help move this endeavor forward. AVEC will also work with ANTHC to ensure any future construction project would be able to connect and operate in conjunction to the existing power generation system in Selawik. AVEC supports this development and is pleased to provide this letter in support of this grant application. Sincerely, Meera Kohler President and CEO 4831 EAGLE STREET * ANCHORAGE. ALASKA * PHONE (907) 561-1818 * FAX (907) 562-4086 Alaska Rural Utility Collaborative Division of Environmental Health & Engineering 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 Telephone:1-800-560-8637 ext.5692 Direct Line: 1-907-729-5692 Facsimile:(907) 729-4506 August 22, 2011 The Honorable Raymond Ballot Mayor, City of Selawik PO Box 99 Selawik, Alaska 99770 Dear Mayor Ballot: Re: Letter of Commitment for the Selawik Wind Feasibility Study The Alaska Rural Utility Collaborative (ARUC) has partnered with Selawik to provide water/sewer system operation and maintenance for the community. ARUC operates the Selawik water/sewer system with user fees from local Selawik water/sewer customers. ARUC fully supports the City of Selawik's Alaska Energy Authority grant application for a feasibility study for wind power for the water and sewer utilities. We expect this project, if it leads to construction, will lead to lower water/sewer expenses for this community, which would in turn allow us to decrease water/sewer rates. As such, ARUC will commit matching funds in the amount of $3,800 in support of this project. Upon award of these funds, ARUC expects the City will enter into a cooperative project agreement with the Alaska Native Tribal Health Consortium (ANTHC) to provide administrative and construction services for this project. Si er}F rely, Jot/hii Nichols ARUC Manager Resumes