HomeMy WebLinkAboutRussian Mission AEA GrantCity of Russian Mission
Image from Alaska Division of Community & Remount Affaim, AK Community Database Information Summaries
Application for Renewable Energy Fund Grant
Alaska Energy Authority
Round V
Russian Mission Waste Heat Design & Construction
August 2011
Contents
. Application
. Authorized Signers & Resolution
. Budget
. setters of Support
. Resumes
. Supplemental Documents
-Feasibility Study
Renewable Energy Fund Round 5
ALASKA Russian Mission
�, ENERGY AUTHORITY
Grant Application
Application Forms and Instructions
The following forms and instructions are provided to assist you in preparing your application for a
Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the
forms are available.
Grant Application
GrantApp5.doc
Application form in MS Word that includes an outline of information
Form
required to submit a complete application. Applicants should use
the form to assure all information is provided and attach additional
information as required.
Application Cost
Costworksheet5
Summary of Cost information that should be addressed by
Worksheet
doc
applicants in preparing their application.
Grant Budget
GrantBudget5.d
A detailed grant budget that includes a breakdown of costs by
Form
oc
milestone and a summary of funds available and requested to
complete the work for which funds are being requested.
Grant Budget
GrantBudgetlns
Instructions for completing the above grant budget form.
Form Instructions
tructions5.doc
Authorized
Authorized
Form indicating who is authorized to sign the grant, finance reports
Signers Form
signers
and progress reports and provides grantee information.
form5.doc
• If you are applying for grants for more than one project, provide separate application forms
for each project.
• Multiple phases for the same project may be submitted as one application.
• If you are applying for grant funding for more than one phase of a project, provide milestones
and grant budget for completion of each phase.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
• If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with your
submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
• Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
• All applications received will be posted on the Authority web site after final recommendations
are made to the legislature.
• In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary
company data be kept confidential subject to review and approval by the Authority. If you
want information is to be kept confidential the applicant must:
o Request the information be kept confidential.
o Clearly identify the information that is the trade secret or proprietary in their
application.
o Receive concurrence from the Authority that the information will be kept confidential.
If the Authority determines it is not confidential it will be treated as a public record in
accordance with AS 40.25 or returned to the applicant upon request.
AEA 12-001 Application Page 1 of 17 7/1/201.1
�� ALAORITY SENERGYHKA
Renewable Energy Fund
Grant Application Round 5
SECTION 1 — APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
City of Russian Mission
Type of Entity: 2nd Class City Government Fiscal Year End: June 30
Tax In 92-0120078 Tax Status: —For-profit or ✓ non-profit ( check one)
Mailing Address
Physical Address
City of Russian Mission
P.O. Box 49
City of Russian Mission
Russian Mission, AK 99657
Russian Mission, AK 99657
Telephone
Fax
Email
907-584-5111
907-584-5476
agneshousler@yahoo.com
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Title
Agnes Housler
City Administrator
Mailing Address
City of Russian Mission
P.O. Box 49
Russian Mission, AK 99657
Telephone
Fax
Email
907-584-5111
907-584-5476
a eshousler ahoo.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
X
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping, a formal approval from each participant's
governing authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Yes
1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public.
SECTION 2 — PROJECT SUMMARY
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GL= ENERGY AUTHORITY Grant Application Round 5
This is Intended to be no more than a 1-2 page overview of your project.
2.1 Project Title — (Provide a 4 to 5 word title for your project)
Russian Mission Heat Recovery System
2.2 Project Location —
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project.
City of Russian Mission (City) lies at approximately 61.7850000 North Latitude and -
161.320280° West Longitude. The City -owned water treatment plant (WTP) and three Lower
Yukon School District (LYSD) teacher housing units will be served by the proposed project. The
water treatment plant is located approximately 600 feet east of the Alaska Village Electric
Cooperative (AVEC) power plant and the LYSD teacher housing units are located directly across
the street from the WTP. A street address is not available for the WTP or the teacher housing
units.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind
Biomass or Biofuels
Hydro, including run of river
Transmission of Renewable Energy
Geothermal, including Heat Pumps
Small Natural Gas
X
Heat Recovery from existing sources
Hydrokinetic
Solar
Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Reconnaissance
X
Design and Permitting
Feasibility
X
Construction and Commissioning
Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
This project will provide the design and construction of a heat recovery system that will utilize
waste heat from the existing Alaska Village Electric Cooperative (AVEC) power plant for use at
the WTP and three LYSD teacher housing units in Russian Mission, Alaska. The design will be
developed based on recommendations from the Russian Mission, Alaska Heat Recovery Study
(see attached) that was completed by Alaska Energy and Engineering, hie. (AE&E). The
construction scope will include retrofitting the AVEC generators and installing a waste heat
transmission line, circulation pumps, heat exchangers, and other system appurtenances. The
proposed project will involve coordination with the AVEC, the City, LYSD, the Alaska Native
Tribal Health Consortium (ANTHC), as well as the Alaska Rural Utility Collaborate (ARUC).
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� ENERGY AUTHORITY Grant Application Round 5
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
According to the Russian Mission, Alaska Heat Recovery Study and additional email
correspondence (see attached) with AE&E indicates that the proposed heat recovery project has
the potential to displace up to 12,000 gallons of fuel. Using the study's estimated cost of fuel at
$5.00/gallon, the proposed project will save the City and LYSD together approximately $60,000
annually in fuel costs. The financial benefit that will be realized from this project is reduced
annual fuel consumption at the water treatment plant (WTP) and three teacher housing units.
Waste heat will be purchased from AVEC at a significantly lower rate than diesel, reducing the
City's overall expenses. A portion of these savings could in turn be passed on to the residents of
Russian Mission though lower utility bills.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
Based on the initial cost estimate, the estimated cost to deploy this project is $582,000. Of the
total project cost, $550,000 is being requested from the AEA Renewable Energy Fund. The
remaining $32,000 will be provided by matching funds from the community, the ANTHC, as
well as ARUC that manages the water and sewer facilities in Russian Mission.
The City and LYSD will be able to contribute free lodging at the school for ANTHC staff
working on the design and construction of the heat recovery system. ARUC will contribute funds
toward labor, fuel, equipment, and materials (see ARUC support letter). The ANTHC will
contribute up to $27,500 in personnel time and travel expenses for the project manager (see
ANTHC support letter).
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project's total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application.
$550,000
2.7.2 Other Funds to be provided (Project match)
$32,000
2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2)
$582,000
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.4 Total Project Cost (Summary from Cost Worksheet
$582,000
including estimates through construction)
2.7.5 Estimated Direct Financial Benefit (Savings)
$60,000 annually
2.7.6 Other Public Benefit (If you can calculate the benefit in
terms of dollars please provide that number here and
explain how you calculated that number in your application
(Section 5.)
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®AORITY
ENELASRGYAUTHKA
Renewable Energy Fund
Grant Application Round 5
SECTION 3 — PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information, a
resume and references, for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support. If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
The ANTHC will assume responsibility for project management, technical aspects and financial
tracking for the proposed project. Say -ward Fehrman is the ANTHC project manager assigned to
Selawik. Ms. Fehrman's resume is attached along with skill summaries for key project personnel.
Sayward Fehrman
Associate Engineering Project Manager
Division of Environmental Health and Engineering
1901 Bragaw Street, Suite 200
Anchorage, AK 99508
Phone: (907) 729-3079
Fax: (907) 729-4048
Email: shfehrmann,anthc.org
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
The Project Schedule is outlined below:
Project Schedule
Dates
Anticipated Award Announcernent
August 2012
Planning and scoping
September 2012
Design Start
September 2012
Design Complete
June 2013
Final City Approval of Design
June 2013
Construction Start
July 2013
Construction Complete
September 2013
Final Inspection
November 2013
Warranty Inspection
November 2014
Project Closeout
January 2015
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IIIIIIIIIED ENERGY AUTHORITY Grant Application Round 5
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them. The
Milestones must also be included on your budget worksheet to demonstrate how you propose to
manage the project cash flow. (See Section 2 of the RFA or the Budget Form.)
The following Project Milestones will be accomplished in accordance with the Project Schedule.
Design & Permitting Milestones
Dates
Execute Cooperative Project Agreement
September 2012
Field Work
September 2012
Permit Applications
October 2012
35% Plans
December 2013
65% Plans, Specifications & Cost Estimate
March 2013
Permit Approval
April 2013
95% Plans, Specifications & Final Cost Estimate
May 2013
100% Plans and Specifications
June 2013
Negotiated power sales agreements
June 2013
Final Business Plan
June 2013
Construction Milestones
Dates
Notice to Proceed
July 2013
Pre Construction Meeting with Community
July 2013
Construction Start
July 2013
Construction Completion
September 2013
Facilities commissioning
October 2013
Final Inspection
November 2013
O&M Manual
December 2013
One Year Warranty Inspection
November 2014
Project Closeout
January 2015
During the design phase of the project, key decision points are at the, 35%, 65%, and 95% design
completion stages. ANTHC will hold design review meetings at each stage in which technical
and cost factors will be evaluated by a multidisciplinary team of engineers, construction, and
operations staffs along with community members and leaders as well as LYSD staff. Decisions
will be geared towards maximizing the efficiency of the construction process. The stakeholders,
including the City and LYSD, will have ample opportunity to provide feedback during each
stage of the design.
The project will transition from design to construction with a Notice to Proceed (NTP) Meeting
that is held at ANTHC with the project manager, construction manager, and design engineers.
During the NTP meeting, key decision points for the project will be based on practical
construction factors, such as weather, shipping constraints and barge schedules, labor
availability, and secondary impacts on facilities involved in the construction. Additionally, a Pre -
Construction Meeting will be held in the community prior to construction start up in order to
establish roles and responsibilities as well as appropriate lines of communication between the
City, LYSD, and ANTHC. Additional, detailed project milestones are included on the attached
Budget Form. Where appropriate, AEA -required milestones are included..
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3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
an
The City will partner with ANTHC for the design and construction of the proposed heat recovery
system by entering into a Cooperative Project Agreement (CPA). ANTHC functions as a city
engineer for rural communities in Alaska and offers guidance for public works projects. ANTHC
provides design and force account construction services for the community by completing public
works facility designs and supplying supervisory construction personnel to oversee the
construction of these projects with local labor.
In addition to construction, ANTHC also provides technical support to water, wastewater, and
solid waste system operators and managers. ARUC handles billing and collections as well as
manages the daily operations of many rural water systems in Alaska. Another ARUC program,
the Alaska Utility Supply Center can expedite parts and supplies at a reduced rate and ship them
to the rural communities. The Public Works Jobs Training program coordinates training for
utility operators, managers, and local residents, including WTP operations and construction
trades.
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
The ANTHC Project Management Department uses P1anTrax® software for Earned Value
Management to monitor and control project progress and costs. This tool allows the project
manager to measure actual progress and spending against a cost -loaded schedule that is updated
every two weeks. A variety of reports can be generated based on the data entered into the
PlanTrax® spreadsheet. The project manager will work with the City to determine the preferred
report type that will best communicate project status.
In addition to submitting Earned Value reports, the project manager will also submit quarterly
reports to both the City and the Authority through established ANTHC quarterly reporting
procedures. Supplemental reports can be made available from the project manager upon request.
3.6 Project Risk
Discuss potential problems and how you would address them.
Potential Problem Source
Associated Risk
Mitigation
Delay in permit approval
Postpones construction start and
Early coordination with all required
completion dates, possibly
permitting agencies. Submit all
leading to cost overruns.
permits in a timely manner.
Late barge
Postpones construction start and
Verify barge schedule and
completion dates, possibly
coordinate with barge company.
leading to cost overruns.
Initiate early procurement process
in order to meet an earlier
scheduled barge delivery.
Lack of understanding of the
The system will be under-
Thorough and proactive operator
HR system operation
utilized and fuel savings will
training and O&M manuals
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Renewable Energy Fund
Grant Application Round 5
not be realized.
AND/OR
ARUC management and monitoring
of operations to ensure proper use
End -user facility heating
The system will be under-
Train WTP operator and LYSD
systems are non -operational
utilized and fuel savings will
maintenance worker to monitor
not be realized.
respective boilers, heat exchangers
and other heat recovery system
components to ensure they are
always operational.
AVEC generator
The entire heat recovery system
AVEC staff should periodically
malfunction
will be non -operational. Maxi-
inspect the Russian Mission power
mum fuel savings will not be
plant to detect early warning signs
realized.
of potential malfunction.
SECTION 4 — PROJECT DESCRIPTION AND TASKS
• Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA.
• The level of information will vary according to phase(s) of the project you propose to
undertake with grant funds.
• If you are applying for grant funding for more than one phase of a project provide a
plan and grant budget form for completion of each phase.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs, other alternatives that may be
The water treatment plant (WTP) and three teacher housing units uses approximately 2,200
gallons and 12,600 gallons of fuel per year, respectively. With the proposed retrofits to the AVEC
generators as described in the Russian Mission Heat Recovery Study and additional email
correspondence with AE&E indicates that the power plant will have an estimated 12,000
equivalent gallons of fuel available in recoverable heat. Estimated fuel savings realized by
implementing a heat recovery system is $60,000 at a cost of $5.00/gallon.
The pros to implementing the proposed project include the following:
• Recovered heat is a free and constant byproduct of diesel powered electrical generators;
• Short simple payback period of 9.7 years;
• Lower cost of utility bills for community residents; and
• Lower fuel cost for Lower Yukon School District.
One of the few cons for the proposed project is that recovered heat is a supplementary heat source
and it is imperative that the end -user facilities' heating systems are operational at all times.
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® ENERGY AUTHORrY Grant Application Round 5
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
The AVEC power plant consists of six un-insulated 20-foot connexes arranged in two rows of
three with a deck between. One row contains the generator module. The other row contains the
crew quarters, storage/shop, and switchgear controls. This module is heated using recovered heat
from the online generator. The heat load of these three un-insulated connexes exceeds the power
plant available recovered heat during cold winter months, therefore; to provide usable recovered
heat to the water treatment plant (WTP), the storage/control/quarters module needs to be
insulated. There are three diesel -powered generators within the AVEC power plant, including the
lead power plant genset, a Detroit Diesel series 60 DDEC4 1800 rpm genset installed summer
2010. The combined generating capacity of the power plant is 541 W.
Below is the engine inventory from the AVEC power plant last updated in 2005:
Engine Inventory
Engine Hours
Position
Engine
RPM
kW
2000
2001
2002
2003
2004
1
CMS LTA10
1800
250
2551
2154
1272
1751
2262
2
CMS LTA10
1200
168
6606
7488
7006
6522
M6279
2
CMS LTA10
1200
148
6233
3
CAT 3304 DT
1800
123
0
0
0
3
0
3
60 DDEC4
1800
541
Installed in 2010: Information Not Available
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Existing energy resources in Russian Mission include fuel oil and kerosene, which provide 92%
of the community's heating source, while 8% is supplied by wood. The AVEC power plant
provides electricity to the community with assistance from the power cost equalization (PCE)
subsidy.
The impact to the infrastructure will include the following measures:
• Retrofit the Detroit Diesel generator with an OEM marine jacket to capture additional
waste heat;
• Tie a new heat exchanger into the plant hydronics system;
• Provide circulating pumps;
• Installing instrumentation; and
• Insulate the module containing the crew quarters, storage, and controls.
Consumption of the existing energy resource is expected to be reduced at the WTP and teacher
housing units by 12,000 gallons annually.
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401ED ENERGY AUTHORITY Grant Application Round 5
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
The AVEC power plant in Russian Mission currently has 92 consumers. As previously stated, the
primary sources of energy are fuel oil, kerosene and wood. The proposed heat recovery project
will reduce the amount of fuel oil required to heat the WTP and three teacher housing units which
will directly impact water and sewer customers by lowering their monthly water and sewer bill as
well as the Lower Yukon School District by lowering their annual fuel bill.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
Basic integration concept
The heat recovery system proposed for Russian Mission will be used to heat the water treatment
plant (WTP) and adjacent teacher housing units with recover heat equivalent to 12,000 gallons of
fuel annually. The heat recovery system will capture jacket water heat generated by the AVEC
power plant that is currently being rejected to the atmosphere by the radiators. Recovered heat
will be transferred via below grade arctic piping to the WTP and teacher housing units. Hot
engine coolant will be piped through a plate heat exchanger located at the power plant. Heat will
be transferred from the engine coolant to the recovered heat loop without mixing the fluids. The
recovered heat fluid is pumped through arctic pipe to the WTP and teacher housing units and is
tied into each building's heating systems using a plate heat exchanger.
The maximum anticipated delivered recovered heat supply temperature is 180°F. When there is
insufficient recovered heat to meet each building's heating load, the building's heating system
(boiler) will fire and add heat.
Anticipated barriers to project implementation were described under Section 3.6 Project Risks
above. These risks/barriers include the following:
• Delay in permit approval
• Late barge
• Lack of understanding of the HR system operation End -user facility heating systems are non-
operational
• AVEC generator malfunction
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Grant Application Round 5
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
The proposed arctic piping will be routed from the AVEC power plant within existing rights -of -
ways to the water treatment plant (WTP). The City has site control of the existing right-of-way
which is located within the roadway. The teacher housing buildings are located directly across the
street from the WTP.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
The permits required for this effort will be determined during the design phase of the project.
Permits that are typical for heat recovery construction include:
Potential
Activity
Environmental
Agency
Permit
Timeline
Impact
Construction of
Historic
State Historic
SHPO
April 2013
heat recovery
preservation
Preservation Office
concurrence
transmission line
(SHPO)
Construction of
Wetlands
US Army Corps of
Nationwide
April 2013
heat recovery
Engineers (USACE)
permit
transmission line
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
• Threatened or Endangered species
• Habitat issues
• Wetlands and other protected areas
• Archaeological and historical resources
• Land development constraints
• Telecommunications interference
• Aviation considerations
• Visual, aesthetics impacts
ANTHC will consider all potential environmental concerns associated with this project. ANTHC
has extensive experience using the comprehensive Indian Health Service (IHS) environmental
review procedures for conducting environmental analyses of all health and sanitation facilities
projects in all stages of development, as outlined in the IHS Environmental Review Manual
issued in January 2007.
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Grant Application Round 5
During the design stage, consultations will be conducted with applicable federal and state
agencies. Environmental agency and tribal consultations and the analyses of potential
environmental impacts and benefits will be compiled and documented in the environmental
reviews and permit applications as the projects progress into design and towards construction. All
federal and state approvals and applicable permits must be obtained prior to the initiation of
construction activities.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer's estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
• Total anticipated project cost, and cost for this phase
• Requested grant funding
• Applicant matching funds — loans, capital contributions, in -kind
• Identification of other funding sources
• Projected capital cost of proposed renewable energy system
• Projected development cost of proposed renewable energy system
The total anticipated project cost is $582,000, which will cover two phases: (1) Design and
Permitting, and (2) Construction. The amount being requested from the AEA Renewable Energy
Fund is $550,000. The remaining $32,000, or 5.5 %, will be provided as in -kind contributions
from the City, LYSD, ARUC, and ANTHC as documented by the City resolution and letters of
commitment. The projected capital, or construction, cost of the proposed heat recovery system is
$527,000 or 90.5% of the total project cost. The projected development, or design, cost of the
proposed heat recovery system is $55,000 or 9.5% of the total project cost.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the
The anticipated O&M costs the proposed heat recovery project include cleaning, tuning,
monitoring, and testing the following components on a bi-annual basis:
• (5) new heat exchangers — 15 year replacement expectancy
• New circulation pump — 8-10 year replacement expectancy
• (1) new makeup glycol — minimal maintenance required
• (5) existing boilers — reduced O&M costs due to reduced run times.
The costs for this operation and maintenance will continue to be paid for through user fees.
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Grant Application Round 5
ARUC will provide oversight for the operations and maintenance of the heat recovery system
within the WTP while coordinating with AVEC for any issues at the power plant. Additional
coordination will need to be made between AVEC, ARUC, and LYSD with regard to the
operation and maintenance of the three teacher housing units that will also benefit from this
project.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
• Potential power purchase/sales price - at a minimum indicate a price range
• Proposed rate of return from grant -funded project
Prior to commencement of construction activities, the City and LYSD will enter into a heat sales
agreement with AVEC in order to establish the power purchase/sale price of the recovered heat.
Typically, AVEC will charge half the price of the market value of fuel oil. However, most
recently negotiated agreements have been for 30% of the displaced oil usage cost. The potential
price range for the recovered heat from AVEC could be from $1.88/gallon to $3.13/gallon.
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
See attached project cost/benefit worksheet.
SECTION 5— PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
• Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
• Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or cost based rate)
• Potential additional annual incentives (i.e. tax credits)
• Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
• Discuss the non -economic public benefits to Alaskans over the lifetime of the project
The economic and public benefits of the proposed heat recovery project include:
• 12,000 gallons of diesel fuel displaced annually
• $60,000 in annual fuel savings (Based on $5.00/gallon average delivered diesel cost)
• With revenues from recovered waste heat sales, AVEC will also reduce Russian Mission's
fuel cost charge.
Non -monetary benefits include the ability to provide affordable clean water and sanitation
services to community residents, a decreased reliance on fuel for heating, and decreased
community diesel combustion emissions.
AEA12-001 Grant Application Page 13 of 17 7/1//2011
®a ALASKA Renewable Energy Fund
m ENERGY AUTHORITY Grant Application Round 5
SECTION 6— SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
Proposed business structure(s) and concepts that may be considered.
• How you propose to finance the maintenance and operations for the life of the project
Identification of operational issues that could arise.
• A description of operational costs including on -going support for any back-up or existing
systems that may be require to continue operation
• Commitment to reporting the savings and benefits
The City of Russian Mission has been a member of the Alaska Rural Utility Collaborative
(ARUC) since 2007. ARUC has a solid reputation for managing and sustaining water treatment
facilities and their operations. The City's water treatment plant (WTP) operator is an ARUC
employee and, as part of the ARUC program, is required to stay current with water treatment plant
regulations and training. ARUC also provides the City with a business structure through its billing
assistance program, collecting user fees for the water and sewer facilities. From these revenues,
ARUC is able to provide the financial support required to operate and maintain the WTP.
Additionally, ARUC tracks monthly spending in each community that it manages and will
therefore be able to commit to reporting the savings and benefits of the water treatment facilities.
Operational issues that could arise were previously mentioned in section 4.4.2 and include
maintenance of new heat exchangers, circulation pump, and makeup glycol components. Reduced
maintenance of both the WTP boiler and the teacher housing boilers are also anticipated with this
as boiler run times will decrease when the heat recovery system is online. The heating system at
the WTP and teacher housing units must remain operational in order for the heat recovery system
to be effective.
SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
The City of Russian Mission and ANTHC have discussed project related roles and responsibilities
and will be able to execute the scoping of the project within one month of the award
announcement. No project milestones have been accomplished to date and no other grants have
been awarded to this project. ANTHC has been able to meet requirements for previous grants,
both state and federal.
The City of Russian Mission employs an administrator who is technically proficient with several
different computer programs and operating office equipment. The City is currently compliant
with the State of Alaska Rural Utility Advisor (RUBA) program. The City Administrator has the
capacity to support the administrative aspects of this project and to maintain consistent
correspondence with the grantor as well as its project partners.
AEA12-001 Grant Application Page 14 of 17 7/1//2011
/&�ALASKA Renewable Energy Fund
� ENERGY AUTHORITY Grant Application Round 5
SECTION 8— LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
The following organizations have provided letters of support for the proposed project which are
attached to this application:
• The Association of Village Council Presidents Regional Housing Authority
• Lower Yukon School District
• Alaska Rural Utility Collaborative
• Iqurmiut Traditional Council
• Yukon Kuskokwim Health Corporation
SECTION 9 — GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by milestones using the form — GrantBudget5.doc
The City of Russian Mission is requesting grant funds in the amount of $550,000 for the
proposed heat recovery design and construction project to be utilized at the WTP and adjacent
teacher housing units. To date, no other grant funds or investments have been sought or allocated
to this project.
The section below provides detailed information for each budget category as shown in the
attached Grant Budget form (attached).
Design and Permitting Phase Budget Categories:
The City of Russian Mission is requesting grant funds in the amount of $42,300 for the design
and permitting phase of the project. In -kind contributions from the City, ANTHC, ARUC, and
LYSD equal $12,700. The total estimated cost of the design and permitting phase of the project
is $55,000.
Direct Labor & Benefits — Amount of requested funds is $37,300 to cover the cost of the
engineering design, which includes permit applications, environmental assessment and
mitigation plans, updated economic and financial analysis, power sales negotiation and
agreement, and the final business plan. During the design and permitting phase, ANTHC will
provide an in -kind contribution of $10,200 in personnel time for the project manager.
Travel and Per Diem — Amount of requested funds is $5,000 to cover the cost of the design
engineers to travel to Russian Mission for data collection as well as design review meetings with
the community at each stage of the design. The ANTHC will provide an in -kind contribution of
$1,500 to cover travel and per diem costs for the project manager.
Equipment —ARUC will provide an in -kind contribution for any equipment, such as ATV use
and fuel, up to $500 during the design phase. No funds are requested for equipment in the design
phase of the project.
AEA12-001 Grant Application Page 15 of 17 7/1//2011
/44 low-ED A L A S K A Renewable Energy Fund
GNIED ENERGY AUTHORITY Grant. Application Round 5
Lodging — The City of Russian Mission and the Lower Yukon School District will be able to
provide lodging during the design phase of the project for an in -kind contribution of up to $500.
No funds are requested for lodging in the design phase of the project.
Construction Budget Categories:
The City of Russian Mission is requesting grant funds in the amount of $507,700 for the
construction phase of the project. In -kind contributions from the City, ANTHC, ARUC, and
LYSD equal $19,300. The total estimated cost of the construction phase of the project is
$527,000.
Direct Labor & Benefits — Amount of requested funds is $140,253.09 to cover the cost of the
retrofitting the existing AVEC power plant, earthwork to install buried arctic piping, and
installing heat exchangers and other components at the end -user facilities. This cost also covers
the operations reporting and the O&M manual. During the construction phase, ANTHC will
provide an in -kind contribution of $15,300 in personnel time for the project manager.
Travel and Per Diem — Amount of requested funds is $8,477.65 to cover the cost of the
construction manager and superintendent to travel to and from Russian Mission for the pre -
construction meeting and periodically throughout the duration of construction. This cost also
covers travel for design engineers to travel to Russian Mission for integration, testing,
commissioning, and start-up of the heat recovery system. The ANTHC will provide an in -kind
contribution of $1,500 to cover travel and per diem costs for the project manager.
Equipment — Amount of requested funds is $10,030.21 to cover the cost of heavy equipment
rental and fuel throughout the duration of construction. ARUC will provide an in -kind
contribution for any equipment, such as ATV use and fuel, up to $2,000 during the construction
phase.
Materials and Supplies — Amount of requested funds is $248,667.09 to cover the cost of
materials and supplies as well as the cost of freight to Russian Mission. Materials and supplies
include, but are not limited to, arctic pipe, rigid insulation, glycol, heat exchangers, circulation
pump, expansion tank, and miscellaneous electrical components, hardware, and fittings. ARUC
will provide an in -kind contribution for material and supplies up to $300 during the construction
phase.
Construction Services — Amount of requested funds is $90,271.96 to cover the cost of
construction management of the day-to-day construction activities, bi-weekly estimate and
schedule reporting, and communication between superintendent at the project site and the project
manager. This cost also covers construction administration services provided by the design
engineers on an as needed basis. The design engineers can communicate directly with the
superintendent if any questions arise in the field regarding the design of the system.
Lodging — Amount of requested funds is $10,000 to cover the cost of lodging for the
superintendent, electrician, and plumber throughout the duration of construction. The City of
Russian Mission and/or the Lower Yukon School District will be able to provide lodging during
the design phase of the project for an in -kind contribution of up to $200.
Please refer to Grant Budget worksheet for more detailed budget information.
AEA12-001 Grant Application Page 16 of 17 7/1//2011
ORITY
ALASHKA
Renewable Energy Fund
Grant Application Round 5
SECTION 10 —ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Contact information, resumes of Applicant's Project Manager, key staff, partners,
consultants, and suppliers per application form Section 3.1 and 3.4. Applicants
are asked to separate resumes submitted with applications, if the individuals do
not want their resumes posted.
B. Cost Worksheet per application form Section 4.4.4.
C. Grant Budget Form per application form Section 9.
D. Letters demonstrating local support per application form Section 8.
E. An electronic version of the entire application on CD per RFA Section 1.7.
F. Authorized Signers Form.
G. Governing Body Resolution or other formal action taken by the applicant's
governing body or management per RFA Section 1.4 that:
- Commits the organization to provide the matching resources for project at the
match amounts indicated in the application.
- Authorizes the individual who signs the application has the authority to
commit the organization to the obligations under the grant.
- Provides as point of contact to represent the applicant for purposes of this
application.
- Certifies the applicant is in compliance with applicable federal, state, and local,
laws including existing credit and federal tax obligations.
H. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations and
that they can indeed commit the entity to these obligations.
Print Name
! q.
Signature
Title
6
Date
AEA12-001 Grant Application Page 13 of 13 7/1//2011
Authorized Signers & Resolution
Grant Documents Authorized Signers
Please clearly print or type all sections of this form.
Community/Grantee Name: , n
l� o� l�us5iav� IYl (s5i ® h
Regular Election is held: Date:
Novemlb N q I 1►
Authorized Grant Signer(s):
Printed Name
Title
Term
Signature
C.ece'Va -Rowkr
V lct Mvor
n io - n u
(�i dyn\tyli4mr or
tJ IA
.
I authorize the above person(s) to sign Grant Documents:
(Highest ranking organization/community/municipal official)
Printed Name
Title
Term
Signature
t° Tl/
a y-
/�/6 /
/✓� ,
Grantee Contact Information:
Mailing Address:
PO Pao y9 ku,%ian Issbvt 99654
Phone Number:
901- 5q,y- Sttl
Fax Number:
oq - S y - 5N
E-mail Address:
a ne5t7ous er e lnoo.colvt
Fiscal Year End:
awe_ryp
Entity Type For -profit or non-profit status :
KJ n- rofk
Federal Tax ID M
°l2- 61200,+
Please submit an updated form whenever there is a change to the above information.
Please return the original completed form to: ALASM
Alaska Energy Authority
813 W. Northern Lights Blvd. /4= Anchorage, AK 99503 � ENERGY AUTHORITY
Attn: Butch White, Grants Administrator
CADocuments and Settings\swolMpplication Data\OpenText\DM\Temp\DEHE-#165607-v1-
AEA_2011_G ra nt_Docu m ents_Auth o rized_Sign a rs.doc
From: 08/23/2011 14:56 #717 P.001/001
Council Resolution for Alaska Energy Authority Funding
Renewable Energy
City of Russian Mission
RESOLUTION # 11-02
A Resolution requesting Funding from the Alaska Energy Authority, Alaska Renewable Energy
Fund and commitment by the City of Russian Mission
WHEREAS: The City of Russian Mission, hereinafter called the Council, is a governing body in
the City of Russian Mission, Alaska, and
WHEREAS: The Alaska Energy Authority, hereinafter called AEA, may provide assistance
necessary to help address the energy needs of our community
WHEREAS: The Council desires to seek and utilize renewable sources of energy in order to
lower costs for residents while making our community more economically viable and sustainable
into the future in order to guarantee our way of life for current and future generations
WHEREAS: The Council authorizes the Alaska Native Tribal Health Consortium to work with
The City of Russian Mission to develop, implement and manage the project for which we are
seeking funding from AEA
NOW THEREFORE BE IT RESOLVED; that the Council hereby requests that the AEA
appropriate $550,000 through the Renewable Energy Fund to complete the Russian Mission
design and construction project for a waste beat recovery system.
BE IT FURTHER RESOLVED; that the. Council grants authority to the individual signing this
resolution to commit The City of Russian Mission to obligations under the grant
BE TT FURTHER RESOLVED; The City of Russian Mission is in compliance with applicable
federal, state and local laws including existing credit and federal tax obligation
BE IT FURTHER RESOLVED; that ANTHC is hereby authorized through a Cooperative
Project Agreement to negotiate, execute, and administer any and all documents, contracts,
expenditures and agreements as required for the City of Russian Mission and managing funds on
behalf of this entity, including any subsequent amendments to said agreements.
BE IT FURTHER RESOLVED; that the Council hereby authorizes ANTHC or its
representatives to enter upon or cross community land for the purposes of assisting the
Council in carrying out this project.
BE IT FURTHER RESOLVED; The City of Russian Mission will provide free lodging to
ANTHC staff working on the project as an in -kind resource to this project as indicated in the
application.
1, the undersigned, hereby certify that the Council is composed of 7 members
of who 6 constituting a QUORUM were present and that the foregoing resolution
was PASSED AND APPROVED by the Council this 9`s day of August. 2011,
Vote: 6 Yeas 0 Nays
Signed �,olyl Gi>
Mayor: William E. Pitka l
ATTEST: City Clerk/Administrator
Housler
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ALASKA Renewable Energy Fund Round 5
�) ENERGY AUTHORITY Project Cost/Benefit Worksheet /RU;
Please note that some fields might not be applicable for all technologies or all project
phases. The level of information detail varies according to phase requirements.
11. Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability. 12,000 equivalent gallons recovered heat
Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel)
2. Existing Energy Generation and Usage
a) Basic configuration (if system is part of the Railbelt' grid, leave this section blank)
i. Number of generators/boilers/other 3 diesel powered generators
ii. Rated capacity of generators/boilers/other Total = 541 kW
iii. Generator/boilers/other type (2) CMS LTA10 generator
(1) Detroit Diesel series 60 DDEC4 generator
iv. Age of generators/boilers/other CMS LTA10 at least 11 years; (1) DDEC4 1 year
v. Efficiency of generators/boilers/other 75%
b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i. Annual O&M cost for labor
ii. Annual O&M cost for non -labor
c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the
Railbelt grid, leave this section blank)
i. Electricity [kWh] 891,541 kWh produced from AVEC power plant
ii. Fuel usage
Diesel [gal] 64,083 gallons used at AVEC power plant
Other
iii. Peak Load 92,756kWh in February
iv. Average Load 74,295kWh over year
v. Minimum Load 57,586kWh in July
vi. Efficiency 75%
vii. Future trends
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu] 14,800 gallons - water treatment plant & teacher housing
H. Electricity [kWh]
iii. Propane [gal or MMBtu]
iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other
1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
RFA AEA12-001 Application Cost Worksheet Page 1 7-1-11
/ALASKA Renewable Energy Fund Round 5
C' ENERGY AUTHORITY Project Cost/Benefit Worksheet
3. Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a) Proposed renewable capacity Recovered Heat
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
b) Proposed annual electricity or heat production (fill in as applicable)
i. Electricity [kWh]
ii. Heat [MMBtu] 294 MMBTU produced at AVEC power plant
c) Proposed annual fuel usage (fill in as applicable)
i. Propane [gal or MMBtu]
ii. Coal [tons or MMBtu]
M. Wood [cords, green tons, dry tons]
iv. Other
a) Total capital cost of new system $527,000
b) Development cost $55,000
c) Annual O&M cost of new system
d) Annual fuel cost
5. Project Benefits
a)
Amount of fuel displaced for
i. Electricity
ii. Heat 12,000
iii. Transportation
b) Current price of displaced fuel
c) Other economic benefits
d) Alaska public benefits
Ions
6. Power Purchase/Sales Price
$5.00
Lower water and sewer bills, lower heating bills
Increase use of water and sewer services
a) Price for power purchase/sale To be negotiated
7. Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio
Payback (years)
1.53
9.7 years
RFA AEA12-001 Application Cost Worksheet Page 2 7-1-11
Letters of Support
*Alaska
Native Tribal Health Consortium
Division of Environmental Health and Engineering
1901 Braguw Street • Suite 200 • Anchorage, A6 99508-3440 • Phone: (907) 729-3600 • Fax: (907) 729-4090 • www.anthc.org
August 24, 2011
William Pitka
Mayor, City of Russian Mission
PO Box 49
Russian Mission, AK 99657
Dear Mayor Pitka:
Re: Letter of Commitment for matching funds to a proposal for Alaska Energy Authority,
Renewable Energy Funds Round V.
It is with pleasure that the Alaska Native Tribal Health Consortium (ANTHC), Division of
Environmental Health and Engineering (DEHE) is partnering with the City of Russian Mission
on your proposed project to the Renewable Energy Fund of the Alaska Energy Authority. Your
project for the design and construction of a heat recovery system is one of exceptional
importance to the future energy needs of your community and one that ANTHC DEHE fully
supports.
In support of your project, ANTHC DEHE will commit $27,500 as an in -kind match in the form
of personnel and travel time for the ANTHC project manager. The matching funds will be
tracked and reported to you, as required for purposes of quarterly reporting to the Alaska Energy
Authority, if you are awarded their grant.
We wish you every success on your proposal and look forward to working with you on this
important project.
Sincerely,
�i &a�
Steven M. Weaver, P.E.
Senior Director
Alaska Rural Utility Collaborative
Division of Environmental Health & Engineering
1901 Bragaw Street, Suite 200
Anchorage, Alaska 99508
Telephone:1-800-560-8637 ext.5692
Direct Line: 1-907-729-5692
Facsimile: (907) 729-4506
August 22, 2011
The Honorable William Pitka
Mayor, City of Russian Mission
PO Box 49
Russian Mission, Alaska 99657
Dear Mayor Pitka:
Re: Letter of commitment for the Russian Mission Recovered Heat Construction grant
The Alaska Rural Utility Collaborative (ARUC) has partnered with Russian Mission to
provide water/sewer system operation and maintenance for the community. ARUC
operates the Russian Mission water/sewer system with user fees from local Russian
Mission water/sewer customers. ARUC fully supports the City of Russian Mission's
Alaska Energy Authority grant application for construction of a recovered heat line to
provide heat in the water and sewer utilities. We expect construction of this project will
lead to lower water/sewer expenses for this community, which would in turn allow us to
decrease water/sewer rates.
As such, ARUC will commit matching funds in the amount of $3,800 in support of this
project. Upon award of these funds, ARUC expects the Village will enter into a
cooperative project agreement with the Alaska Native Tribal Health Consortium
(ANTHC) to provide administrative and construction services for this project.
S4icerely
Jahn Nichols
ARUC Manager
LONER Yt IKON SCHOOL DISTRICT
P.O. Box 32089 • Mountain Village. Alaska 99632
p' Phone: (907)591-2411 ext.2003 Fax: (907) 591-2449
a-�r Ir.lnwervukon.ore
John Lamont
Superintendent
August 21. 2011
City of Russian Mission
Agnes Housler
City Administrator
P.O. Box 49
Russian Mission, AK 99657
Dear Ms. Hoosier:
ia
Robert Reed
Director of Mninlenance
The Lower Yukon School District (LYSD) is pleased to submit this letter in support of the Cite
of Russian Mission's Alaska Energy Authority grant application seeking funding for the design
and construction of a project to capture and utilize waste heat from the power plant and using it
to supply heat in the water treatment plant as well as the three adjacent LYSD-owned teacher
housing units. In addition to providing a more sustainable power base for the operation of the
water treatment plant, the use of this technology has the potential of lowering the utility rates for
the local school allowing more funding to be spent toward education.
In our effort to support the City of Russian Mission, the LYSD will make an in -kind contribution
to the project in the form of free lodging at the school. The typical $50/night lodging Ice at the
Russian Mission School will be waived for any of the City's partners who will be k+orking on the
project. The District will require a 48 hour advance notification for the lodging.
Should you have any questions regarding this letter of support, please do not hesitate to contact
the undersigned at (907) 591-6290
Sincerely,
e/ � e 4zzle
obert Cr. Reed
Director of Maintenance and Facilities
Lower Yukon School District
Cc: Skyward Feltrnlan. ANTHC Project Manager
CHILDREN r-iPsr
Alaka,mk Emnlonak Ilouper aav Amtik MaNutl Nil Village Rlm Sutian Rhea Pmni Rmsnn hams m Swinnun Bm ShelMm Point
The Association of Village Council Presidents
U11
Regional Housing Authority
POBox 767
405 Ptarmigan Road
Bethel, Alaska 99559
Main k (907)-543-3121 Fax (907)-543-3933 Toll Free (800)-478-4687
July 22, 2011
City of Russian Mission
Agnes Housler
City Administrator
P.O. Box 49
Russian Mission, AIC 99657
Dear Mrs. Housler:
Re: Letter of Support — Design and Construction Funding Request — Russian Mission, Alaska
The Association of Village Council Presidents Regional Housing Authority is pleased to submit this letter
of support for the City of Russian Mission's Alaska Energy Authority grant application that seeks to
obtain funding to design and construct an alternate energy project. It is our understanding that this project
will design and construct a recovered heat system to provide heat for the water treatment plant in Russian
Mission. As with all other remote villages, rising fuel and power costs are problematic on a number of
levels, but are especially difficult for the community members. We are optimistic that this project will
present the community with the opportunity to utilize locally available resources to reduce their fuel
consumption and power costs and make the community more sustainable.
Sincerely,
Ron Hoffman
CEO/President
AVCP Regional Housing Authority
Cc: Shad Schoppert, ANTHC Project Manager
Iqurmiut Traditional Council
P.O. Box 09
Russian Mission, AK 99657
Phone (907) 584-551 1 • Fax (907) 584-5593
Mayor William Pitka
City of Russian Mission
P.O. Box 49
Russian Mission, AK, 99657
Dear Mayor Pitka
The Iqurmiut Traditional Council is pleased to support the City of Russian Mission in
this proposal for Renewable Energy Fund Round 5 grant funding. Currently, our
community lacks a heat recovery system and is not taking advantage of reduced
energy costs that this type of system enables. The proposed heat recovery project
being applied for will pave the way for design and construction of a heat recovery
system. Given the extremely high costs of fuel in rural Alaska, this project is one of
Russian Mission's top priorities. A future heat recovery system will dramatically
reduce heating costs related to our community's water and sewer system. In
addition, the anticipated operational savings will allow for lower utility fees and a
reduced cost of living for Russian Mission residents.
For these reasons, we fully support this grant application.
hl�..►�0CL
Sheila Minock
President, Iqurmiut Traditional Council
AVEC
August 23, 2011
Agnes Housler
City of Russian Mission
P.O. Box 49
Russian Mission, AK 99657
Regarding: Letter of Support for the Heat Recovery Project in Russian Mission
Dear Ms. Housler;
Alaska Village Electric Cooperative, Inc. (AVEC) understands the City of Russian Mission and
the Alaska Native Tribal Health Consortium (ANTHC) are working to prepare a grant
application to help fund a heat recovery project. We understand this project will help to improve
the quality of life for our residents and commercial customers.
We support the investigation of this project and will work with the City of Russian Mission to
help move this endeavor forward. AVEC will also work with ANTHC to ensure any future .
construction project would be able to connect and operate in conjunction to the existing power
generation system in Russian Mission.
AVEC supports this development and is pleased to provide this letter in support of this grant
application.
Sincerely,
V 0/M V`4J0w
Meera Kohler
President and CEO
4831 EAGLE STREET * ANCHORAGE. ALASKA * PHONE (907) 561-1818 * FAX (907) 562-4086
Resumes
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31
RUSSIAN MISSION, ALASKA
HEAT RECOVERY STUDY
PREPARED FOR:
ALASKA NATIVE TRIBAL HEALTH CONSORTIUM
Project ANTHC-09-P52187
PREPARED BY:
Alaska Energy and Engineering, Inc.
Mailing Address - P.O. Box 111405
Anchorage, AK 99511-1405
(907) 349-0100, 349-8001 FAX
July 25, 2011
ANTHC-Russian Mission Heat Recovery Analysis July 25, 2011
Alaska Enerqv and Engineering
EXECUTIVE SUMMARY
The Water Treatment Plant (WTP) in Russian Mission was evaluated for heat recovery
potential. Total estimated annual heating fuel provided by ANTHC is approximately
2,200-gallons. Estimated fuel savings realized by implementing a heat recovery
system is 2,200-gallons. The estimated cost for the heat recovery project is $351,929.
The AVEC power plant is capable of providing nearly double the amount of recovered
heat the Water Treatment Plant requires. Additional facilities near AVEC or the Water
Treatment Plant should be evaluated for potential to receive recovered heat to better
utilize the available resource.
1.0 INTRODUCTION
Alaska Energy and Engineering, Inc. was retained by the Alaska Native Tribal Health
Consortium (ANTHC) to review the feasibility of providing available recovered heat
from the existing AVEC power plant to the existing water plant in Russian Mission, and
provide a budgetary project cost estimate based on Force Account Construction,
including Design Engineering and Construction Administration.
Additional assumptions have been made in the development of this report including
but not limited to the proposed arctic piping routes, building heating loads, and flow
rates and pressure drops of the existing power plant cooling system and WTP heating
system. It is anticipated that refinements in pipe size and routing, pump and heat
exchanger sizing, and other design elements will be required as the project progresses
to final design.
Available information was obtained from the Alaska Village Electric Cooperative
(AVEC) regarding the existing generation equipment. End -user annual fuel use was
provided by ANTHC. No site visits were made to confirm accuracy of information
obtained.
2.0 OVERVIEW
The purpose of this study is to provide an estimate of the heat that can be recovered
from the jacket water of the AVEC power plant diesel engines and used to offset
heating oil consumption at the WTP. Useable recovered heat is quantified in gallons
of heating fuel saved using a gross heating value of 134,000 BTU per gallon of #1
arctic diesel fuel and an overall boiler efficiency of 75% for a net heating value of
100,000 BTU per gallon.
The Water Treatment Plant is located 600-feet east of the AVEC power plant. This
analysis evaluates the estimated recovered heat available to the Water Treatment
Plant. The estimated average annual heating fuel consumption for the WTP is 2200-
gallons.
3.0 ESTIMATED RECOVERED HEAT UTILIZATION
A heat recovery utilization spreadsheet has been developed to estimate the
recoverable heat based on monthly total electric power production, engine heat rates,
building heating demand, heating degree days, passive losses for power plant heat
and piping, and arctic piping losses. The spreadsheet utilizes assumed time -of -day
variations for electric power production and heat demand. Power Cost Equalization
data for fiscal year 2009 was used in the spreadsheet. The estimated heat rejection
rate for the lead power plant genset, a Detroit Diesel Series 60 DDEC4 1800 rpm
genset installed summer of 2010, is used to estimate available recovered heat.
Heating degree-days for Russian Mission were used for this site. All exterior power
ANTHC-Russian Mission Heat Recovery Analysis July 25, 2011
Alaska Energy and Engineering
plant hydronic piping is assumed to be 3" pipe with 1" of fiberglass insulation and
installed above grade. The AVEC power plant consists of six uninsulated 20-foot
connexes arranged in two rows of 3 with a deck between. One row contains the
generator module. It is assumed that the radiant heat from the online generator is
sufficient to maintain space temperature in the generation module. The other row
contains the crew quarters, storage/shop and switchgear controls. This module is
heated using recovered heat from the online generator. The heat load of these three
uninsulated connexes exceeds the power plant available recovered heat during cold
winter months, therefore; to provide useable recovered heat to the water plant, the
storage/control/quarters module needs to be insulated.
The spreadsheet uses monthly heating degree-days to distribute annual fuel
consumption by month. The monthly heat load is then allocated by hour of day using
an estimated daily temperature variation (diurnal cycle). The end -user hourly heat
load is compared to the hourly available heat from the power plant, less power plant
heating loads and parasitic piping losses, and the net delivered heat to the end -user is
determined.
Following is a summary of annual fuel use and estimated heat utilization in equivalent
gallons of fuel for each building:
Facility Estimated Annual Estimated Heat *
Fuel Use (Gallons) Delivered (Gallons)
Water Plant 2200 2200
Total 2200 2200
" Does not account for peak DHW loads
4.0 HEAT RECOVERY SYSTEM DESCRIPTION AND OPERATION:
The heat recovery system captures jacket water heat generated by the AVEC power
plant that is currently rejected to the atmosphere by the radiators. Recovered heat is
transferred via below grade arctic piping to the Water Plant. The objective is to reduce
the consumption of expensive heating fuel by utilizing available recovered heat.
Although heat recovery is an excellent method of reducing heating fuel costs,
recovered heat is a supplementary heat source and it is imperative that the end -
user facility heating systems are operational at all times.
Hot engine coolant is piped through a plate heat exchanger located at the power plant.
Heat is transferred from the engine coolant to the recovered heat loop without mixing
the fluids. The recovered heat fluid is pumped through arctic pipe to the water plant
and is tied into the heating system using a plate heat exchanger.
AVEC PLANT TIE-IN:
No modifications to the AVEC power plant cooling system are included, except those
required to tie a new heat exchanger into the plant hydronic system, provide circulating
pumps, and install instrumentation.
All piping will be insulated with a minimum of 1" insulation and have an aluminum
jacket where exposed to the weather. All valves will be either bronze ball valves, or
lug style butterfly valves with seals compatible with 50/50 glycol/water mixtures at
E
ANTHC-Russian Mission Heat Recovery Analysis July 25, 2011
Alaska Energy and Engineering
200F. Air vents, thermometers, pressure gauges, drain valves and pressure relief
valves will also be provided.
ARCTIC PIPING (Recovered Heat Loop):
The proposed arctic piping is a pre -insulated buried piping system. The piping will be
routed from the AVEC plant within existing rights -of -way to the end -user building.
The arctic piping system is a pre -insulated, bonded PEX piping system. The pipes
consist of Cross -Linked Polyethylene carrier pipe and LDPE outer jacket bonded to
polyurethane foam insulation. The carrier piping uses hydraulically pressed bronze or
steel couplings, similar to those used in high-pressure hydraulic hoses. The system
comes complete with all fittings, tools and accessories required for assembly. The
recovered heat fluid will be a 50/50 Propylene Glycol/Water solution to provide freeze
protection to the piping.
END -USER BUILDING TIE-INS:
End -user building tie-ins typically consist of either brazed plate heat exchangers or
cabinet unit heaters. Plate heat exchangers located in the end -user mechanical rooms
will be tied into the boiler return piping to pre -heat the boiler water prior to entering the
boiler. Where Toyo-style heaters are used, cabinet unit heaters will be located in the
occupied space. The maximum anticipated delivered recovered heat supply
temperature is about 180F. When there is insufficient recovered heat to meet the
building heating load, the building heating system (boiler or heater) will fire and add
heat.
Typical piping will be type L copper tube with solder joints. Isolation valves will be
solder end bronze ball valves or flanged butterfly valves. All piping will be insulated
with a minimum of 1" insulation with an all -service jacket. Flexibility will be provided
where required for thermal expansion and differential movement. Air vents,
thermometers, pressure gauges, drain valves and pressure relief valves will also be
provided.
RIGHTS -OF -WAY ISSUES
It appears the arctic piping route between the power plant and the WTP is entirely
within existing road rights -of -ways, and on City and AVEC property.
A Heat Sales / Right -of -Entry Agreement will be required between AVEC and the
Alaska Rural Utilities Collaborative (ARUC) to define the parties' responsibilities, the
cost of recovered heat, and to authorize the renovation of the power plant heat
recovery equipment.
5.0 PRELIMINARY EQUIPMENT SELECTIONS
The following initial equipment selections are sized and selected based on preliminary
data and will require minor modifications to reflect final design.
M
ANTHC-Russian Mission Heat Recovery Analysis July 25, 2011
Alaska Energy and Engineering
5.1 Heat Exchangers
Based on initial selected flow rates, brazed plate heat exchangers appear to be
adequate for all locations. Initial heat exchanger selections are as follows.
HX-1: (Power Plant). 400 MBH capacity (see note)
Primary: 92 GPM 190F EWT (50% ethylene glycol), 2.0 PSI max WPD
Secondary: 60 GPM 180F LWT (50% propylene glycol) 1.0 PSI max WPD
HX-2: (Water Treatment Plant). 70 MBH capacity.
Primary: 11 GPM 180F EWT (50% propylene glycol), 1.0 PSI max WPD
Secondary: 14 GPM 175F LWT (50% propylene glycol) 1.5 PSI max WPD
Note: the power plant heat exchanger is sized for future system expansion
5.2 Arctic Piping
The length of heat recovery loop piping between the power plant and Water Treatment
Plant is approximately 1200-feet, round trip. The arctic piping utilizes 2" PEX to
minimize pressure drop and reduce pumping energy.
5.3 Circulating Pumps
P-HR1: Heat recovery loop to end -user buildings
Flow = 11 GPM, Head = 27'
Initial Selection: Grundfos UPS 40-160/2, 11 GPM at 27' TDH, 1-1/2 HP
5.4 Expansion Tank
Total heat recovery loop volume is approximately 150-gallons. Pressure relief at the
power plant heat exchanger will be 50 PSIG and the maximum normal operating
pressure will be 90% of maximum (45 PSIG).
ET-1: System requirements: 17.3 gallon tank and 10.6 gallon acceptance
Select: Extrol AX-40V, 21.7 gallon tank and 11.3 gallon acceptance
6.0 CONCLUSIONS AND RECOMMENDATIONS
Estimated construction costs were determined based on prior recent heat recovery
project experience, and include materials, equipment, freight, labor, design,
construction management, and startup and testing. All work at the power plant and
water treatment plant, and design and construction management/administration for the
project is included (refer to attached cost estimate).
The estimated project cost for is $351,929. Estimated fuel savings are about 2,200-
gallons. Using an assumed fuel price of $5.00/gallon results in estimated savings of
$11,000 for a simple payback of 32-years.
The AVEC power plant has the capability of providing nearly double the amount of
recovered heat the Water Treatment Plant requires. Also, the recently installed 1800-
rpm Detroit Diesel genset is capable of being retrofit with an OEM marine jacket to
capture additional recovered heat. Additional facilities nearby the AVEC or the Water
Treatment Plant should be evaluated for recovered heat potential to better utilize
available fuel savings and to provide a reduced simple payback.
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PROJECT. ANTHC RECOVERED HEAT STUDY 0R" By: Sds scut: NO SCALE
o a:SJS aE 12/6/10 ALASKA ENERGY &ENGINEERING, INC.
RUSSIAN MISSION RECOVERED HEAT FILE WE SHEET ar P.O. BOX 1ltaos ANCHORAGE. ALASKA 99511-1405
SCHEMATIC, DETAIL AND LOCATION MAP RUSSIAN.DWG SH 2 PHONE (soy) aa9—otoo
PSacU: ANTHC RECOVERED HEAT STUDY I°—�' 1�-70�
RUSSIAN MISSION RECOVERED HEAT FLE wee SHEEP�f Or
SITE PLAN RUSSIAN.DWc SH2 2
CL
ALASKA ENERGY & ENGINEERING, INC.
P.O. BOX 111405 ANCHORAGE, ALSKA 99511-1405
PHONE (907) 349-0100
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Fehrman, Sayward H
From: Steve Stassel [sstassel@ak.net]
Sent: Friday, August 19, 2011 3:41 PM
To: Fehrman, Sayward H
Cc: Remley, Carl
Subject: [Fwd: Russian Mission] HR Update - including Teacher Hsg
Attachments: ANTHC-RUSSIAN MISSION-HR-UPDATE 8-19-11 (tch hsg).pdf
Sayward
At your request I reran the numbers on the Heat Recovery study for Russian Mission to evaluate the potential of
providing available recovered heat to the teacher housing units adjacent to the WTP. Based on the data you provided
below, the existing diesel gensets in RM can provide roughly 6000-gallons of recovered heat to buildings nearby the
WTP.
I ran the model using the following buildings (for comparison, the WTP fuel savings are estimated at 2200-gallons:
adding teacher hsg unit (bldg 16). The estimated fuel savings is 4200-gallons.
adding teacher hsg unit (bldg 17). The estimated fuel savings is 6300-gallons.
adding both teacher hsg units (bldgs 16 & 17). The estimated fuel savings is 6400-gallons.
The cost of adding the teacher housing units to the proposed WTP heat recovery loop is roughly $60,000/building.
As the data above demonstrates, there is insufficient recovered heat available from the existing AVEC generator to
provide heat to the WTP and both housing units. Adding Teacher Housing unit (Building 17) to the proposed WTP heat
recovery system maximizes beneficial utilization of available recovered heat at the lowest additional construction cost.
(refer to attached cost estimate and HRU spreadsheet)
Based on this information, the total estimated cost of providing recovered heat to the WTP and Teacher Hsg (Bldg 17) is
$442, 661, with an estimated fuel saving of 6300-gallons valued at $5/gallon the savings is $31,500 for a simple payback
of 14-years
Please note: as indicated in the Conclusions of the July 25, 2011 Russian Mission Heat Recovery Study, the AVEC
genset(s) are capable of being retrofit to marine jackets which would likely double the effective delivered recovered
heat to end -users. The estimated cost to retrofit the genset is $50000.
based on using a marine jacketed engine, there is the potential to offset 12000-gallons of heating fuel, which would
likelyjustify providing recovered heat to Teacher Hsg (bldg 16) and/or the adjacent duplex. The estimated cost for this
project would be $550,000 with a potential savings of $60,000/year, resulting in a simple payback of about 9-years
steve stassel
ae&e
-------- Original Message --- ----
Subject:Russian Mission
Date:Fri, 19 Aug 2011 11:52:48 -0800
From:Fehrman, Sayward H <shfehrman@anthc.ore>
To:sstassel@ak.net
References:<OL0YOOG3ANKDB MOO @msgmmp-l.aci.net><D6C5F2E6-8BEB-4F42-9465-550AD4CF6955@ak.net>
Hi Steve,
Here's what I was able to find out about buildings #16 & #17:
They are the old pre-school and elementary school, now used as teacher housing.
Diesel fuel boilers in each. 1 boiler in the old pre-school; 2 boilers in the old elementary school.
Fuel use is approximately 2100 gal in old pre-school; 7000 gal in old elementary school.
They also have a duplex adjacent to these buildings that uses 3500 gal.
I understand your philosophy regarding the school's fuel being subsidized. But could you re -run the model to see if these
buildings could also utilize waste heat from the power plant?
Thanks for your help and good talking with you today.
Saywcwc7lY. Fehrmcrw
Associate Engineering Project Manager/LEED®AP
Toll Free: 1.800.560.8637
Direct: 907.729.3079
Fax: 907.729.4048
ANTHC, DEHE
1901 Bragaw Street, Suite 200
Anchorage, AK 99508