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HomeMy WebLinkAboutAEA AtmautluakAtmautluak Traditional Council O ...M.W-, Image from Alaska Division of Community & Regional AM in. AK Community Da abase Information Summaries Application for Renewable Energy Fund Grant Alaska Energy Authority ITITIM Atmautluak Washeteria Heat Recovery Design & Construction August 2011 Contents . Application . Authorized Signers & Resolution . Budget . Letters of Support . Resumes . Supplemental Documents -Feasibility Study -Cooperative Project Agreement Renewable Energy Fund Round 5 �� �) ALASKA ATMAUTLUAK TRADITIONAL COUNCIL ENERGYAUTHORITY Grant Application SECTION 1 — APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Atmautluak Traditional Council Type of Entity: Alaska Native Village Fiscal Year End: December 31 Tax ID # 920073010 Tax Status: For -profit or X non-profit check one Mailing Address Physical Address P.O. Box 6568 Same Atmautluak, AK 99559 Telephone Fax Email 907 553-5610 907 553.5.12 Atmautluak@hughes.net 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Title Daniel Wask Atmautluak Tribal Administrator Mailing Address P.O. Box 6568 Atmautluak, AK 99559 Telephone Fax Email (907) 553-5610 (907) 553-5612 Atmautluaktc@hughes.net 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant's governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. AEA 12-001 Application Page 1 7/1/2011 /�ALASM Renewable Energy Fund Grant Application Round 5 SECTION 2 — PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title —(Provide a 4 to 5 word title for your project) Atmautluak Washeteria / Power Plant Waste Heat Recovery Project 2.2 Project Location — Include the physical location of your project and name(s) of the community or communities that will benefit from your project. Atmautluak lies on the west bank of the Pitmiktakik River in the Yukon-Kuskokwim Delta, 20 miles northwest of Bethel. It lies at approximately 60.866940 North Latitude and-162.273060 West Longitude. (Sec. 19, T009N, R074W, Seward Meridian.) Atmautluak is located in the Bethel Recording District. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas X Heat Recovery from existing sources Hydrokinetic Solar X Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance X Design and Permitting Feasibility X Construction and Commissioning Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. The Atmautluak washeteria, the only sanitation facility in community owned by Atmautluak Traditional Council, has high energy costs for heating water for use in washers, showers, and building heat. This facility includes the water treatment plant. Safe drinking water is made here and used by local residents. This project will provide recovered heat for the washeteria. This project will be combined with an Indian Health Service (IHS) project rehabilitating the washeteria to meet the community's water needs and reduce the associated costs. This project will construct an enclosure (utilidor) for the sewage force main and recovered heat lines and move heat from the power plant to the sewage lift station and washeteria. The IHS project will repair the washeteria foundation and make internal improvements to effectively use the recovered heat. AEA12-001 Grant Application Page 2 7/1//2011 /� ALASHKA Renewable Energy Fund Grant Application Round 5 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) The AEA Atmautluak Heat Recovery Study, dated August 2011, estimated that heat recovery could produce fuel oil savings of 4,395 gallons per year, resulting in annual cost savings of $27,952. The report recommends piping the recovered heat to the washeteria. Fuel oil costs are expected to continue increasing; therefore, the heat recovery system will produce even greater savings over time. This project will significantly lower the operating cost of the Village -owned washeteria and save fuel oil during its design life. In addition, reducing operating and maintenance costs directly benefits the sustainability of this facility and the important public health services it provides. The washeteria will also benefit from other energy conservation measures as part of the IHS project. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. This AEA grant request is part of larger project. Indian Health Service, Alaska Native Tribal Health Consortium (ANTHC), and the Atmautluak Traditional Council are committing $1,085,256 for design and construction of the washeteria, foundation, and sewage force main. This grant request to AEA for $338,578 will fund construction of the mechanical heat recovery system. To date, AEA has dedicated $150,000 to Atmautluak for the Rural Power System Upgrade (RPSU) Conceptual Design Report (CDR). The scope of the CDR includes heat recovery from the power plant. ANTHC will coordinate design efforts with Alaska Energy and Engineering (AE&E), the engineering firm under contract with AEA to provide the CDR. ANTHC will provide the civil design and construction project management. 2.7 COST AND BENEFIT SUMARY The AEA funded feasibility study is expected to show a cost benefit of, Cost $319, 726, savings $15,722/Yr,• and simple pay back of 20.3 Yr for the waste heat recovery portion of this project. The cost benefit of providing safe drinking water, good hygiene, and facilities improvement is not easily reduced to dollars. Numerous studies by the U.S. Public Health Service have substantiated the healthcare savings provided when clean water is available but that discussion is beyond the scope of this application. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $298,078 2.7.2 Other Funds to be provided (Project match) $40,500 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $338,578 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully 2.7.4 Total Project Cost (Summary from Cost Worksheet $338,578 including estimates through construction) 2.7.5 Estimated Direct Financial Benefit (Savings) $27,952/Yr AEA12-001 Grant Application Page 3 7/1//2011 C ALASKA Renewable Energy Fund C, ENERGYAUTHORrTY Grant Application Round 5 2.7.6 Other Public Benefit (If you can calculate the benefit in $ 838,566.00 terms of dollars please provide that number here and over 30 year design life of explain how you calculated that number in your application the system. (Section 5.) SECTION 3 — PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. This project will be managed by ANTHC Division of Environmental Health and Engineering (DEHE). The assigned project manager is: John Hutchinson, P.E., Senior Engineering Project Manager 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 Direct: (907) 729-3723 Email: jwhutchinson(a),anthc.org Mr. Hutchison's resume is attached, along with skill summaries of key project personnel. Note: The current Rural Power System Upgrade project is managed by Alan Fetters, AEA. ANTHC will continue the cooperative relationship to maximize the benefit to the community. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) • September 1, 2011: start conceptual design of mechanical portion of the project CDR • September 1, 2011: start design of building and utilidor foundations • October 1, 2011: complete foundation design of utilidor and washeteria • October 1, 2011: start construction of foundation for the utilidor and washeteria • December 1, 2011: complete mechanical design effort • February 1, 2012: complete washeteria renovation design effort • May 1, 2012: complete foundation work for utilidor and washeteria • June 1, 2012: start construction on sewer line upgrade and washeteria remodel • July 1, 2012: start mechanical construction (subject to availability of this grant funding) • October 1, 2012: complete mechanical construction and commissioning of waste heat recovery project • December 30, 2013: complete washeteria remolding and overall project final inspection AEA12-001 Grant Application Page 4 7/1//2011 ,� ALASKA Renewable Energy Fund E) ENERGY AUTHORITY Grant Application Round 5 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) The schedule listed in 3.2 provides the time line and major milestones. ANTHC project management software and general financial reporting will track ongoing completion of design and construction. A schedule of values will be provided documenting expenditures, milestone completion, and in -field percent completion. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. The Alaska Native Tribal Health Consortium (ANTHC) supports the community of Atmautluak efforts to implement a renewal energy project to improve community sustainability. ANTHC has extensive resources to directly support this grant application and implement AEA -awarded grant projects. ANTHC currently provides direct services to many Alaskan communities. For this project, ANTHC's Division of Environmental Health and Engineering (DEHE) offers a complete range of in-house engineering and project management services for project planning, design, construction, project commissioning, and technical support. The mechanical design portion of this project will be completed in cooperation with AEA and their subcontractor Alaska Energy and Engineering (AEE). The civil portion of the design will be provided by the DEHE Engineering Services. DEHE purchases goods and services in compliance with all applicable federal or state procurement regulations through a well qualified staff of contracting and procurement specialists, and DEHE has established relationships with term contractors for specialized technical services such as cost estimating or geotechnical investigation. In addition, DEHE supports projects long after construction is complete through dedicated programs to provide technical assistance and support for operations of constructed facilities such as water plants, clinics, community -wide water and sewer systems, and more. Program employees skillfully troubleshoot issues and assist local operators and owners to ensure long-term system success. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. John Hutchison, P. E., will be the central contact point for managing the design and construction projects. DEHE will use project management software to schedule and plan project activities and promptly account for project expenditures for time, labor, direct costs, and indirect costs through the SpectrumTM financial system. DEHE will assign staff accountants to generate reports on project finances, and the Project Manager will report on AEA deliverables according to specific project requirements. Requests for reimbursement will include a Job Cost History (JCH) report, project narrative update, and photos of the construction progress when appropriate. Reimbursement requests and project narratives updates will normally be on a monthly basis with allowance for construction shutdown during breaks in the construction season. AEA12-001 Grant Application Page 5 7/1//2011 /ALASKA Renewable Energy Fund Ci ENERGY AUTHORITY Grant Application Round 5 3.6 Project Risk Discuss potential problems and how you would address them. Recovered heat projects have low risk; the technology and implementation are well proven in rural Alaska. Repair and renovation of the washeteria foundation will follow accepted practices for rural Alaska construction. There is some risk associated with this design and construction effort until soil conditions have been verified. There is some risk that the actual cost of the project may exceed the current estimate, depending on the results of the field work and design effort. The scope of work can be adjusted to ensure that the foundation repair, the utilidor, and the piping are all completed. Our community's overall goal to effectively repair the facility to support another 30 years of useful life. SECTION 4 — PROJECT DESCRIPTION AND TASKS • Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extentlamount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. The proposed energy resource information has been compiled in a feasibility study by AE&E, and the study is attached to this application. The washeteria uses 4,800 gallons of fuel per year. The heat recovery system will displace approximately 92% of this fuel use, resulting in significant cost savings and reductions in the system's environmental impact. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The existing system is a fuel oil -fired heating system in the washeteria and a diesel engine -driven generator providing electricity to our community. A feasibility study by AE&E is attached to this application. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The existing washeteria uses 4,800 gal/yr of diesel fuel. This project will reduce the fuel usage by 4,395 gal/yr. The projected fuel cost $6.36/gal. AEA12-001 Grant Application Page 6 7/11/2011 ORITY ALASHKA Renewable Energy Fund Grant Application Round 5 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. Land ownership is held by the Atmautluak Traditional Council. Existing Right of Way is recorded for the piped sewer utilidor. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers This project works with existing structures and within existing right-of-ways, and additional permits are not anticipated. The design effort will include an assessment of permitting requirements. An environmental review will be completed by ANTHC before federal funds are released for construction. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers Our community has chosen to partner with the Alaska Native Tribal Health Consortium (ANTHC) on this project. ANTHC considers all potential environmental concerns associated with each project. ANTHC has extensive experience statewide in Alaska using the comprehensive Indian Health Service (IRS) environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects in all stages of development, as outlined in the IRS Environmental Review Manual issued in January 2007. ANTHC will study, analyze, and evaluate environmental impacts and benefits. Consultations will be conducted with applicable federal and state agencies. Environmental agency and tribal consultations and the analyses of potential environmental impacts and benefits will be compiled and documented in the environmental reviews and permit applications as the project progresses through design and towards construction. All federal and state approvals and applicable permits must be obtained prior to the initiation of construction activities. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, AEA12-001 Grant Application Page 7 711H2011 /A L A S K A Renewable Energy Fund �) ENERGY AUTHORITY Grant Application Round 5 or 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds — loans, capital contributions, in -kind Identification of other funding sources • Projected capital cost of proposed renewable energy system Please see the Grant Budget Spreadsheet. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the There will not be any additional operating and maintenance costs related to this project. Instead, this project will reduce the current annual cost of $75,000 by saving 4,395 gallons of fuel per year. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range Not Applicable because the power provider and the consumer are the same entity. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. The proposed energy resource information has been compiled in a feasibility study by AE&E and the study is attached to this application. AEA12-001 Grant Application Page 8 7/1//2011 /G ALASKA Renewable Energy Fund 4K__) ENERGY AUTHORrrY Grant Application Round 5 SECTION 5— PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non -economic public benefits to Alaskans over the lifetime of the project This project will produce annual fuel displacement of 4,395 gallons per year, resulting in a savings of $27,952 per year at the current fuel cost. The estimated benefit life is 30 years. Therefore, the project is expected to produce a simple savings of $838,560, although increasing fuel costs will likely mean that the project saves our community even more over its design life. The anticipated annual revenue of $27,952 will be realized in fuel cost savings. Non -economic benefits include less fuel imported, less pollution, and more affordable washeteria operation. It is widely demonstrated that a good, affordable supply of water promotes better health, while reduced energy costs improve the sustainability of the facility for community use. SECTION 6— SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on -going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits The community -owned power plant will continue to be operated as it is with no measurable increase in cost or effort. The community -owned washeteria/water plant will continue to operate in the current condition. The fuel costs will be reduced by a minimum of $27,952 per year. The availability of extra heat will reduce maintenance required to thaw the lines in winter. The remodeling of the washeteria will extend the useful life of the building by 30 years. There is very low cost of maintenance required for the proposed waste heat recovery system and the minimal maintenance will be offset by major maintenance savings in operation of the washeteria. The existing washeteria fuel -fired boiler system will be upgraded and remain online for backup. No additional cost will be incurred over the current operation, and more energy -efficient features will be included. The Yukon Kuskokwim Health Corporation Rural Maintenance Worker (RMW) program will continue to provide technical assistance to the local water treatment plant operator, including a commitment to monitoring and reporting the savings and benefits offered by this project. AEA12-001 Grant Application Page 9 7/1//2011 /c ALASAUTORITY ENERGYHKA Renewable Energy Fund Grant Application Round 5 SECTION 7 — READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The Indian Health Service has committed to fund the washeteria renovation in July 2011. The expected federal funding is routing through the formal approval process at this time. Approval is expected in September 2011. AEA has contracted with AE&E for RPSU conceptual design. Please refer to the schedule in Section 3.2 of this application. ANTHC is capable of starting on the larger washiteria project in September 2011. SECTION 8— LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. This heat recovery project is actively promoted by the Yukon-Kuskokwim Health Corporation (YKHC), as evidenced by the attached letter of support to this application. There is no known opposition to this project. A design for utilidor and washeteria upgrades will be presented to the community for review and approval. SECTION 9 — GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form — GrantBudget5, doc The total project cost for the community is $1,383,334. The Alaska Area Native Health Service, in an agreement with the Alaska Native Tribal Health Consortium and the Atmautluak Traditional Council, proposes to provide $1,085,256 to fund the design and construction related to renovating the washeteria, piling foundation, and utilidor. In addition to the monetary contributions to the project, the Atmautluak Traditional Council will grant all necessary right-of-ways and local access to the project site. ANTHC will provide project management and construction oversight. This grant request and budget is for the waste heat recovery portion of the project as described in the Atmautluak, Alaska Heat Recovery Study August 2011. • Site and exterior work • Power plant additions • Washeteria • Overhead • Miscellaneous • Freight $ 76,705 $ 43,083 $ 42,999 $ 26,154 $ 13,500 $ 34,707 AEA12-001 Grant Application Page 10 7/1 //2011 /�ALASM Renewable Energy Fund Grant Application Round 5 • Design and construction administration $ 25,000 • Construction management $ 20,000 • Contingency @ 20% $ 56,430 • Total Heat Recovery Project cost $338,578 • Direct Match (washeteria) $- 40,500 • Total Grant funds requested $298,078 AEA12-001 Grant Application Page 11 7/1//2011 ALASiKA Renewable Energy Fund Grant Application Round 5 SECTION 10—ADDITIONAL DOCUMENTATION AND CERTIFICATIONN SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, if the individuals do not want their resumes posted. B, Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9, D. Letters demonstrating local support per application form Section 8, E. An electronic version of the entire application on CD per RFA Section 1.7, F. Authorized Signers Form. G. Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: Commits the organization to provide the matching resources for project at the match amounts indicated in the application. Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. H. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations and that they can Indeed commit the entity to these obligations. Print Name Daniel A. Waska Signature Title Tribal Administrator Date August 1, 2011 Authorized Signers & Resolution Grant Documents Authorized Signers Please clearly print or type all sections of this form. AmautluakRegular El Traditional Council � Regular Election is held Date: August 24, 2011 _JIj L__ November Authorized Grant Sioner(s): Printed Name Title Term Signature Marie Alexie Council Secretary 2013 Moses A. Pavilla Sr. Council Member 2011 Daniel A. Waska Tribal Administrator J ®a--•-f N L� Moses Pavilla Jr. Compliance Officer I authorize the above person(s) to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature Nick Gilman Vice President 2012 Grantee Contact Information: Mailing Address: PO Box 6568, Atmautluak, AK 99559 Phone Number: 907-553-5610 Fax Number: 907-553-5612 E-mail Address: atmautluak@hughes.net Fiscal Year End: December 31 Entity Type (For -profit or non-profit status): Non Profit Federal Tax ID #: 1 92-0073010 Please submit an updated form whenever there is a change to the above Information. Please return the original completed form to: MV V 1 Alaska Energy Authority /W:) 813 W. Northern Lights Blvd. f Anchorage, AK 99503 ENERGY AUTHORITY Attn: Butch White, Grants Administrator CMwumants and seningMenry stona%Lacal Settings\Temporary Internet Files\content.lES\TBG39V3M\DEHE- # 171556-vl-Atm a utu a k_AEA_Au t h o ri zed_signe rl. doc Atmautluak Traditional Council P.O. Box 6568 Atmautluak, Alaska 9955+r Phonc: (907) 553-5610 Fax: (907) 553-S612 I -mail: aua�huches.uct RESOLUTION # 11-07-45 A RLSOLUTION REQUESTING FUNDING FROM THE ALASKA ENERGY AUTHORITY. ALASKA RENEWABLE'- ENERGY FUND AND COMMITMENT BY THE NATIVE PILLAGE OF ATMAULTUAK WHEREAS: The Native Village of Annmuluak, hereinafter called the Council, is n governing body in the Native Village of Atmautluak, Alaska, and WHEREAS: The Alaska Energy Authority, hereinafter called AEA, may provide assistance necessary to help address the energy needs of Our community, and WHEREAS: The Council desires to seek and utilize renewable sources of energy in order to lower costs for residents whole making our community more economically viable and sustainable into the future in order to guarantee our tray of life for current and future and future generations, and WHEREAS: The Council authorizes the Alaska Native Tribal Health Consortium to work with The Native Village of Atmautluak to develop, implement and manage the project for which we are seeking funding from AEA. and NOW THEREFORE BE IT RESOLVED; that the Council hereby requests that the AEA appropriate $412. 157.00 through the Renewable Energy Fund to complete the Washeteria/power plant waste heat recovery utilization project BE IT FURTHER RESOLVED; that the Council grants authority to the individual signing this resolution to commit The Native Village ofArtnautluak to obligations under the grant BE IT FURTHER RESOLVED; that ANT}IC is hereby authorized through a Cooperative Project Agreement to negotiate, execute, and administer any all documents, contracts and agreements as required for The Native Village afAtntauduakand managing funds on behalf of this entity, including any subsequent amendments to said agreements. BE IT FURTHER RESOLVED; that the Council hereby authorizes ANTHC or its Representatives to enter upon or cross community land for the purpose of assisting the Council in carrying out this project. BE IT FURTHER RESOLVED; the Native Village oJ'Abnauthrakcommits $543,863 in match to this projects as indicated out this project. I, the undersigned, hereby certify that the Council is composed of q_ members of who, constituting a QUORUM were present and that the foregoing resolution was PASSED AND APPROVED by the Council this t day of J ..+ .2011 Vote: —Yeas Nayyys�� f / Sig ned 2I'l Presided- ATTEST: Council Member UL T— u i J po N v M rn r o 0 00 o m o 0 o n O o O n m co o IT m O O o O o N d. ID t0 M 'cF w o N O o O O O N to O O M N N O O m O v rn m EA fA E9 fA FA EA 49 fA Vi fR fA V3 fA fA ffl to (fl FA 69 V3 C W .. 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C 7 M a C '- •y Q C cO N R d) C a •N O C a ca y L) c0 a) - O) R N a) a) a) co j C O LL U .� a) C y a) N N E .E N w .N 7 N •@ N O U •V L E N 'U �+ C _N 7 E =' '� Y a) U C coC U c C R O 5 a) C m @ ` a) C a) C (a co O C a) C O p_ C U d N R d R R E Q U R :� U O LL C) r CV (h V ui (O aO @ N C N -p C N _1 N N T c co N R R U 0 >, m E C C -p c- p R m C N C a (0 ca a✓ C 0) U _ CR : E >, E C oa o ) cR f co :0 °1 N a C O N O a) i N a) N E R C y m m O N E u V N 7 'N 7 m O y- .N p N a) m 2 a) a) •O C O N T R -O C> .� U N 'O �+ a N (a E R O d op W m -1 m a` m U m in C U N co )n CO rl: Letters of Support *Alaska Native Tribal Health Consortium Division of Environmental Health and Engineering 1901 Bragaw Street • Suite 200 • Anchorage, AK 99508-3440 • Phone: (907) 729-3600 • Fax: (907) 729-4090 • www.anthc.org August 23, 2011 Nicholai Pavilla Sr. President Amautluak Traditional Council PO Box 6568 Amautluak, Alaska 99559 Dear President Pavilla: Re: Amautluak Letter of Commitment for matching funds to a proposal for Alaska Energy Authority, Renewable Energy Funds Round V. It is with pleasure that the Alaska Native Tribal Health Consortium (ANTHC), Division of Environmental Health and Engineering (DEHE) is partnering with Amautluak Traditional Council in your proposed project to the Renewable Energy Fund of the Alaska Energy Authority, Your project, Amautluak Waste Heat Recovery, is one of exceptional importance to the future energy needs of your community and one that ANTHC DEHE fully supports. In support of your project, ANTHC DEHE will commit $40,500 as an in -kind match in the form of project management services. The matching funds will be tracked and reported to you, as required for purposes of your quarterly report to the Alaska Energy Authority, in the event that they award you the project. We wish you every success on your proposal and look forward to working with you on this important project. Sincerely, 7J "wlffj� Steven M. Weaver, P.E. Senior Director YUKON-KuSKOK W im HEALTH CORPORATION "Working Together to Achieve Excellent I-ealth." July 25, 2011 Atmautluak Traditional Council PO Box 6568 Atmautluak, AK, 99559 Dear President Pavilla: Re: Atmautluak Traditional Council Letter of Support The Yukon Kuskokwim Health Corporation would like to express our support for the waste heat recovery project grant application the Atmautluak Traditional Council is submitting to the Alaska Energy Authority. Our members would benefit greatly from the use of this technology. The cost of fuel in rural Alaska is constantly increasing. If this project is successful, the Atmautluak Traditional Council would bum less fuel thereby improving health and reducing the cost of operation for the washeteria. For those reasons, we fully support this project and would like it to be funded. Sincerely, Jennifer Dobson Environmental Health Services Manager Yukon Kuskokwim Health Corporation Cc: John Hutchison, ANTHC I'.(i h2ot Fiat; Bcthci, �11 �,c1,� ��RS?�� = 9U'-5-t3-��Uf ltl o I-ritIU-�4: f;-33�1 From: Alan Fetters <AFettersna,aidea.org> Date: August 22, 2011 4:19:21 PM AKDT To: John Hutchison <47hutchawnail.com> Subject: RE: Atmauduak Heat recovery I We currently have in hand dedicated to Atmautluak $150,000 for Atmautlauk's Rural Power System Upgrade (RPSU) Conceptual Design Report (CDR). AE&E is the selected engineering firm. The scope of the CDR does include heat recovery from the powerhouse. The heat recovery feasibility report, that is currently underway by AE&E, pending within a week, is funded from a $1.2m grant From ARRA through AHFC. While the grant is for $1.2m at his time it does not appear that Atmautluak heat recovery will move further along from this fund source. Other projects funded from the same grant source scored higher. I would suggest Atmautluak's portion of the feasibility report is $12,600. We have $300,000 currently set aside from FY12 legislative energy funds to continue from Atmautluak's CDR into final design. The final design will include heat recovery from the powerhouse to recommended heat receptors such as the washateria. Hope this helps. Alan Fetters Project Manager, Alaska Energy Authority Rural Energy Group, Rural Power Systems Upgrades 813 West Northern Lights Blvd., Anchorage, AK 99503 907-771-3000 office, 907-771-3044 fax 907-441-8034 cell & msg, 1-888-300-8534 toll free in -state Resumes , Supplemental Documents ATMAUTLUAK, ALASKA HEAT RECOVERY STUDY PREPARED FOR: ALASKA ENERGY AUTHORITY Project: AEA10-029, 2010 Waste Heat Recovery PREPARED BY: Alaska Energy and Engineeringg, Inc. Mailing Address - P.O. Box 111405 Anchorage, AK 99511-1405 (907) 349-0100, 349-8001 FAX August 22, 2011 AEA- Atmautluak Heat Recovery Analysis August 2011 Alaska Enerov and Enaineerinc EXECUTIVE SUMMARY Four community facilities in Atmautluak were evaluated for heat recovery potential. Based on the heat available, only the Washeteria is proposed to receive recovered heat at this time. Total estimated annual heating fuel use of the Washeteria is approximately 4800-gallons. Estimated fuel savings realized by implementing a heat recovery system is 4,395-gallons. The estimated cost for the heat recovery project is $338,578. The simple payback based on a fuel cost of $ 6.36 per gallon is 12.1 years. 1.0 INTRODUCTION Alaska Energy and Engineering, Inc. was retained by the Alaska Energy Authority (AEA) to review the feasibility of providing available recovered heat from the existing Atmautluak Joint Utilities power plant to adjacent community buildings in Atmautluak, and provide a budgetary project cost estimate based on Force Account Construction, including Design Engineering and Construction Administration. Currently there is not a heat recovery system in Atmautluak. Considered buildings are located together between 350 and 550 feet from the power plant, with the Washeteria being the furthest building. Arctic piping would be routed at grade alongside the existing sewer outfall utilidor. The existing utilidor is in poor condition and is not adequate to support the heat recovery piping. Additional assumptions have been made in the development of this report including but not limited to the proposed arctic piping route, building heating loads, and flow rates and pressure drops of the existing power plant cooling system. It is anticipated that refinements in arctic pipe size and routing, pump and heat exchanger sizing, and other design elements will be required as the project progresses to final design. Available as -built information was obtained from AEA, regarding the existing generation equipment and power plant heat loads. End -user annual fuel use was also obtained from The Village of Atmautluak and Atmautluak Limited Corporation. A site visit was conducted June 2 and 3, 2011. 2.0 OVERVIEW The purpose of this study is to provide an estimate of the heat that can be recovered from the jacket water of the Atmautluak Joint Utilities power plant diesel engines and used to offset heating oil consumption at the nearby public buildings. Useable recovered heat is quantified in gallons of heating fuel saved using a gross heating value of 134,000 BTU per gallon of #1 arctic diesel fuel and an overall efficiency of 75% for boilers and 85% for Toyo Laser direct vent stoves. Buildings evaluated for recovered heat include the Washeteria, Community Hall, Bingo Hall, and Store. The estimated average annual heating fuel consumption for the four end -user buildings totals 9447-gallons: Washeteria is 4800-gallons, Community Hall is 2000-gallons, Bingo Hall is 667-gallons, and the Limited Store is 1980-gallons. The available recovered heat is limited to about 5800-gallons of fuel savings. During the site visit, the village identified the Washeteria as the preferred building to receive recovered heat. Due to the high capital cost to connect a building to the heat recovery system, and because the Washeteria utilizes nearly all the available recovered heat, this report only includes the Washeteria. The Washeteria foundation has experienced noticeable pile jacking. ANTHC is currently developing a project to stabilize and level the foundation. Page 1 of 5 AEA- Atmautluak Heat Recovery Analysis August 2011 Alaska Energy and Engineering 3.0 ESTIMATED RECOVERED HEAT UTILIZATION A heat recovery utilization spreadsheet has been developed to estimate the recoverable heat based on monthly total electric power production, engine heat rates, building heating demand, heating degree days, passive losses for power plant heat and piping, and arctic piping losses. The spreadsheet utilizes assumed time -of -day variations for electric power production and heat demand. Power Cost Equalization (PCE) data for fiscal years 2008, 2009, and 2010 were averaged and used in the spreadsheet. The estimated heat rejection rate for the lead power plant genset, a John Deere 6081 HF070 1800-rpm genset, is used to estimate available recovered heat. Heating degree-days for Bethel were utilized for this site. All arctic piping is assumed to be routed at grade supported on timber sleepers. All exterior power plant hydronic piping is 3" pipe with 1" of fiberglass insulation. Information collected from power plant renovations in 2009 were used to estimate the heating load for the power plant. The spreadsheet uses monthly heating degree-days to distribute annual fuel consumption by month. The monthly heat load is then allocated by hour of day using an estimated daily temperature variation (diurnal cycle). The end -user hourly heat load is compared to the hourly available heat from the power plant, less power plant heating loads and parasitic piping losses, and the net delivered heat to the end -user is determined. Following is a summary of annual fuel use and estimated heat utilization in equivalent gallons of fuel for the Washeteria: Facility Estimated Annual Estimated Heat * Fuel Use (Gallons) Delivered (Gallons) Washeteria 4800 4395 * Does not account for peak DHW loads Consideration was given to repowering one of the John Deere 6081's with a marine jacketed engine. However, while the marine jacket significantly increases the available recovered heat from the engine, the increase in recovered heat does not offset the reduced fuel economy of a marine engine, so this option was dismissed. 4.0 HEAT RECOVERY SYSTEM DESCRIPTION AND OPERATION: A heat recovery system captures jacket water heat generated by Atmautluak Joint Utilities power plant that is currently rejected to the atmosphere. The recovered heat will be transferred via above grade arctic piping to the Washeteria. The objective is to reduce the consumption of expensive heating fuel by utilizing available recovered heat. Although heat recovery is an excellent method of reducing heating fuel costs, recovered heat is a supplementary heat source and it is imperative that the end - user facility heating systems are operational at all times. Hot engine coolant is piped through a plate heat exchanger located at the power plant. Heat is transferred from the engine coolant to the recovered heat loop without mixing the fluids. The recovered heat fluid is pumped through arctic pipe to the end -user and is tied into the end -user heating system using a plate heat exchanger. Page 2 of 5 AEA- Atmautluak Heat Recovery Analysis August 2011 Alaska Enerav and Encineerinc 4.1 Atmautluak Joint Utilities Plant Tie-in Modifications to the Atmautluak Joint Utilities power plant cooling system include installation of a power plant heat exchanger, district heating loop pump, a new expansion tank and new instrumentation. All cooling system piping will be insulated with a minimum of 1" insulation and have an aluminum jacket where exposed to the weather. All valves will be either bronze ball valves, or lug style butterfly valves with seals compatible with 50/50 glycol/water mixtures at 200°F. Air vents, thermometers, pressure gauges, drain valves and pressure relief valves will also be provided. 4.2 Arctic Piping (Recovered Heat Loop) Due to the permafrost soils in Atmautluak, the proposed arctic piping is a pre -insulated arctic piping system routed above grade. The piping will be routed from the Atmautluak Joint Utilities plant to the Washeteria within existing rights -of -ways and on Atmautluak LTD property. The piping will exit the power plant adjacent to the radiators, run alongside the power plant foundation, and follow the existing boardwalk from the power plant to the sewer utilidor. The piping will then run adjacent to the existing utilidor to the Washeteria. Where necessary, 4-wheeler and snowmobile crossings will be built to protect the piping and allow travel across the piping. The arctic piping system is a pre -insulated, bonded steel piping system. The pipes consist of SCH40 carrier pipe and HDPE outer jacket bonded to polyurethane foam insulation. The carrier piping joints will be welded. The system comes complete with all fittings, tools and accessories required for assembly. The recovered heat fluid will be a 50/50 Propylene Glycol/Water solution to provide freeze protection to the piping. 4.3 End -User Building Tie-ins End -user building tie-ins typically consist of either brazed plate heat exchangers or cabinet unit heaters. A plate heat exchanger located in the Washeteria mechanical room will be tied into the boiler return piping to pre -heat the boiler water. The maximum anticipated delivered recovered heat supply temperature is about 180°F. When there is insufficient recovered heat to meet the Washeteria heating load, the boiler will fire and add heat. Typical piping will be type L copper tube with solder joints. Isolation valves will be solder end bronze ball valves or flanged butterfly valves. All piping will be insulated with a minimum of 1" insulation with an all -service jacket. Flexibility will be provided where required for thermal expansion and differential movement. Air vents, thermometers, pressure gauges, drain valves and pressure relief valves will also be provided. 4.4 Rights -of -Way Issues There does not appear to be any conflicts with rights -of -ways for the arctic piping between the power plant and Washeteria, as the route is expected to be within existing rights -of -ways and Atmautluak Limited property. Page 3 of 5 AEA- Atmautluak Heat Recovery Analysis August 2011 Alaska Energy and Engineering A Heat Sales/Right-of-Entry Agreement will be required between Atmautluak Joint Utilities and the Washeteria to define the parties' responsibilities, the cost of recovered heat, and to authorize the installation and operation of the heat recovery equipment. 5.0 PRELIMINARY EQUIPMENT SELECTIONS The following initial equipment selections are sized and selected based on preliminary data and will require minor modifications to reflect final design. 5.1 Heat Exchangers Based on initial selected flow rates, brazed plate heat exchangers appear to be suitable for all locations. Fluid in the power plant cooling system is assumed to be 50% Ethylene Glycol, all other loops assumed to be 50% Propylene Glycol. Initial heat exchanger selections are as follows. HX-1: Power Plant 200 MBH capacity Primary: 34 GPM 190 F° EWT, 2.0 PSI max WPD, 20°dT Secondary: 24 GPM 180 F° LWT, 1.5 PSI max WPD, 15°dT HX-2: Washeteria 165 MBH capacity Primary: 24 GPM 180 F° EWT, 1.0 PSI max WPD, 15°dT Secondary: 39 GPM 175 F° LWT, 2.0 PSI max WPD, 15°dT 5.2 Arctic Piping The heat recovery loop from the power plant to the Washeteria is approximately 1100- feet (round trip). The arctic piping utilizes 2" SCH40 steel preinsulated arctic piping to minimize pressure drop and reduce pumping energy. The piping will be routed above grade alongside the existing sewage utilidor. 5.3 Circulating Pumps This pump will be located in the power plant and will circulate 50/50 propylene glycol to the end users. The pump is not sized to meet the peak Washeteria heat load, only the estimated available recovered heat. P-HR1: Glycol circulation loop within power plant Flow = 24 GPM, Head = 32' Initial Selection: Grundfos UPS 32-80/2, 24 GPM at 32' TDH, 1/2 HP 5.4 Expansion Tank Total heat recovery loop volume required to supply heat to the Washeteria is approximately 200-gallons. Pressure relief at the power plant heat exchanger will be 50 PSIG and the maximum normal operating pressure will be 90% of maximum (45 PSIG). ET-1: System requirements: 23-gallon tank and 14.1 gallon acceptance Select: Extrol AX-80V 44.5-gallon tank and 22.6-gallon acceptance Page 4 of 5 AEA- Atmautluak Heat Recovery Analysis August 2011 Alaska Enerov and Enoineerinc 6.0 CONCLUSIONS AND RECOMMENDATIONS There is sufficient recovered heat available to only heat the community Washeteria. Estimated construction costs were determined based on prior recent heat recovery project experience, and include materials, equipment, freight, labor, design, construction management, and startup and testing. All work at the power plant and Washeteria, and design and construction management/administration for the complete project is included (refer to attached cost estimate). The estimated project cost for the Washeteria only is $338,578. Estimated fuel savings are 4,395-gallons. Using an assumed fuel price of $6.36/gallon results in estimated savings of $27,952 annually, for a simple payback of 12.1 years. 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Q Y O C n V E U) O Q 0 0 O m F- o U J Q 06 t t .60 j a3 aEi Q O~ m>> o°nN amO F- ~ Fw- s L- N O O m L Z m e F- Z ° 0 c c E F- E o'v O H p� M 7 O_ H m W m ° N m ° 0 m m O i m O ~— LL 7 N° L) Q 'N m 'c `m @ �' W m --� m o d C v C F Q a m 2 0� 'N Z U 2 U W v K w° = F- E E a a 3 3 3� C (� W L m LL VEJ u N Z of c 0c m y Z > OKK� O UI Mn 0 U 3 Fn 0 v7 W 0 W 0 N US 0 R'51 LL LL Q N 2 O U c wULL 0 2� O U O U o w w fH 1� n N w c� M M M C� M O M am. Division of Envinonnnnental Health and Fngineeiing Amendment No. I to the i t13A1)'' II l" I ��'a • A Sanitation Facilities In-nproveinent I'nnject Between: TheAlaska Native Tnbal Health Conscitum and The Village ofAt<nautlual� Alaska. ProjectNo.AN 05-NA4 August 2011 AMENDMENT NO. 1 TO THE COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS THE VILLAGE OF ATMAUTLUAK, ALASKA PROJECT NO. AN 05-NA4 To provide for this project, the ANTHC and the Village of Atmautluak mutually agree to the terms and conditions contained in this Amendment. PREPARED BY: 2 y &-u 7`2 G1 � LLr Date'John Hutchison, P.E. Senior Engineering Project Manager DEHE,ANTHC RECOMMENDED BY: Date Matthew Dixon, P.E. Vice President of Operations DEHE,ANTHC APPROVED BY VILLAGE OF ATMAUTLUAK: Date President, Village of Atmautluak, Alaska AMENDMENT NO. 1 TO THE COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS THE VILLAGE OF ATMAUTLUAK, ALASKA PROJECT NO. AN 05-NA4 TABLE OF CONTENTS A. INTRODUCTION..................................................................................................................... 1 B. RECOMMENDED CHANGES............................................................................................... 1 B1. Scope Changes................................................................................................................ 1 B2. Cost Estimate Table........................................................................................................ 2 ATTACHMENTS Project Data Systems Sheet Environmental Review Memorandum AMENDMENT NO. 1 TO THE COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS THE VILLAGE OF ATMAUTLUAK, ALASKA PROJECT NO. AN 05-NA4 A. INTRODUCTION DATE OF AMENDMENT: August 2011 Throughout this Amendment these entities are referred to as follows: Village ofAtmautluak = Tribe/Village Alaska Native Tribal Health Consortium = ANTHC Indian Health Service = IHS On August 1, 2005, the ANTHC and the Village of Atmautluak executed a Cooperative Project Agreement (CPA). This project is funded by the IHS. B. RECOMMENDED CHANGES B 1. Scope Changes The original scope of work for this project was the following: Construct boardwalk upgrades to individual homes to allow for access of water haul and sewer collection delivery vehicles to operate the community's flush and haul sanitation system. The revised scope of work for project AN-05-NA4 is as follows: Repair the washeteria foundation and renovate the washeteria with an emphasis on restoring functionality and on energy efficiency. VILLAGE OF ATMAUTLUAK, CPA AMENDMENT NO. 1 PAGE 2 PROJECT NO. AN 05-NA4 AUGUST 2011 The scope is changing because technical and sustainability issues delayed construction of the community's water and sewer projects for several years, and without additional funding, the original scope of work is not feasible. The community has requested that the various projects in Atmautluak be restructured to upgrade the sewer service freeze protection system for the washeteria. A new community sanitation facilities system is many years away from construction, and for the interim, the washeteria will continue to be the only source of treated water. In conjunction with project AN-04-NA5, the combined, will repair the washeteria foundation, upgrade the gravity sewer utilidor foundation, construct an enclosure (utilidor) to house the sewer and waste heat line from the power plant to the lift station and washeteria, design and construct a waste heat recovery system to provide heat for the washeteria, and renovate the washeteria with an emphasis on restoring functionality and maximizing energy efficiency. B 2. Cost Estimate Table The original CPA provided funding as shown in the following cost estimate table: Funding Total Cost / Source Job Scope of Unit Cost' Const. Project Prof. Funding Type Work Qty Z) Cost Ops.' Ops.' IHS-Regular 12% 4% M- Boardwalk BW upgrade 1,300 1 LF 1 459.95 $597931 $71,7521 $23,917 $693,610 $693,600 Subtotal $597:931 $71,752 $23,917 $693,60. $693,600 This amendment provides funding as shown in the following cost estimate table: Job Type Scope of Work Qty = 'c Z) Unit Cost Extended Cost FundingSource IHS Regular C-WA Washeteria repair and renovation 1 LS $589,560.00 $589,560 $589,560 M-CB Support svcs direct charges 1 LS $104,040.00 $104,040 $104,040 Total $693,600 $693,600 "Support services direct charges" include project -related expenses e.g. salaries and travel. This document constitutes Amendment No. 1 to the CPA for sanitation facilities construction at the Village of Atmautluak, Alaska. All other sections of the original CPA remain in effect as agreed upon and executed. ALASKA NATIVE TRIBAL HEALTH CONSORTIUM PROJECT DATA SYSTEMS SHEET PROJECT NUMBER: AN 05-NA4 COMMUNITY NAME: Annauduak MASTER JOB NUMBER: ATT SDS NARRATIVE NAME AND NUMBER (IF APPLICABLE): AK16511-0003 REGIONAL HEALTH ORGANIZATION: YKHC SANITATION FACILITIES PROGRAM MANAGER: _ David G. Beveridge P.E. PROJECT CLASS (Funding Method); SDI HPS VSW-CIP Special/Emergency Other LEAD AGENCY (CIRCLE ONE) ANTH VSW OTHER NAME OF FEDERALLY RECOGNIZED TRIBE: Villaee of Aunautluak Houses or Buildings Served by This Proiect: Type of Number of First Water Sewer S. Waste O&M Existing Final House or Houses or Service? Service? Service? Service? Service? Deficiency Deficiency Building * Buildings (Y or N) or N (Y or N) (Y or N) (Y or N) Level ** Level ** El 48 N Y N N N 4 4 HI 8 N Y N N N 4 4 * HOUSE TYPES New or Renovated Homes Hl HUD/IHA H2 BIA/HIP H3 Private Tribal H4 State Funded Homes H5 Other Existing Homes or Buildings El Existing Indian E2 Community Building (non-commercial) E3 Non -Indian Homes E4 Schools E5 Commercial/Industrial COST BY SERVICE TYPE WATER S 693,600 SEWER SOLID WASTE O&M TOTAL $ 693,600 ** DEFICIENCY LEVELS Deficiency Level Description 1 Piped water & sewer to home. 2 Water and sewer truck haul system with storage and plumbing in home. 3 Water and sewer ATV haul system with storage and plumbing in home. 4 Central watering point and/or washeteria. Non -piped sewage disposal system. 5 No water and sewer facilities. SSA 1V4T f � o e a �� o • O O � 9t 0 ¢ O 4��4LTH Co-t%S MEMORANDUM DATE: August 10, 2011 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM Division of Environmental Health & Engineering 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 FROM: ANTHC Environmental Staff SUBJECT: Washeteria Remodel — Atmautluak, Alaska NEPA Environmental Review — CPA Project No. AN 05-NA4 TO: IHS NEPA DETERMINATION Federal funding for this project requires an environmental review in accordance with the National Environmental Policy Act (NEPA), the National Historic Preservation Act (NHPA), the Endangered Species Act, the Clean Water Act, and other state and federal approvals. The Alaska Native Tribal Health Consortium (ANTHC) has considered all potential environmental concerns associated with the project. An Environmental Review has been conducted with respect to the proposed repairs and renovation of the washeteria and its foundation in Atmautluak, Alaska. FINDINGS The ANTHC uses the Indian Health Service (IHS) environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects, as outlined in the Environmental Review Manual, issued in January 2007. Current IHS policy (Federal Register, Vol. 58, No. 3, January 6, 1993, pp. 569-572) allows for categorical exclusion of health and sanitation facility projects that do not have a significant impact on the environment, as determined by the attached "Environmental Review and Documentation." This environmental review finds that no additional environmental investigation is needed. Actions involving construction have been reviewed and no extraordinary or exceptional circumstances were found to exist. It is therefore recommended that the lead federal agency approve a determination of eligibility for categorical exclusion from the requirement to conduct further environmental evaluation for this project. Washeteria Remodeling — Environmental Review Page 2 CPA Project No. AN 05-NA4 August 10, 2011 BACKGROUND Atmautluak lies on the west bank of the Pitmiktakik River in the Yukon-Kuskokwim Delta, 20 miles northwest of Bethel. It lies at approximately 60.866940 North Latitude and-162.273060 West Longitude. (Sec. 19, T009N, R074W, Seward Meridian.) Atmautluak is located in the Bethel Recording District. The area averages 16 inches of precipitation, with snowfall of 50 inches. Summer temperatures range from 62 to 42 'F. Winter temperatures range from 19 to -2 'F. Yup'ik Eskimos have inhabited this region for thousands of years due to the area's rich resources; however, Atmautluak itself was not settled until the 1960s. People moved to this site on higher ground to avoid flooding and for the rich resources of the area. A city was incorporated in 1976, but it was dissolved on Feb. 7, 1996, in favor of the traditional village council government. Treated well water is hauled by residents, and the Pitmiktakik River is also used. Honeybuckets are hauled by residents to sewage bunkers. None of the homes have plumbing. A new washeteria was recently completed. The school is connected to the city water plant and to the washeteria's septic system with two lift stations. SCOPE OF REVIEW Repair the washeteria foundation and remodel the wasbeteria with an emphasis on restoring functionality and on energy efficiency. CONDITIONAL APPROVAL/STIPULATIONS Given the environmental review performed by the ANTHC, the following conditional approvals are required for this project: Conduct a Section 106 Consultation and receive SHPO concurrence prior to construction activities. (417) 61U01�k3/_\:a'� ANTHC has completed the environmental review for this project. 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AN 04-N85 To provide for this project, the ANTHC and the Village of Atmautluak mutually agree to the terms and conditions contained in this Amendment. PREPARED BY: 2j1aa Date John Hutchison, P.E. Senior Engineering Project Manager DEHE,ANTHC RECOMMENDED BY: Date Matthew Dixon, P.E. Vice President of Operations DEHE,ANTHC APPROVED BY VILLAGE OF ATMAUTLUAK: Date President, Village of Atmautluak, Alaska AMENDMENT NO. 1 TO THE TITLE V COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS THE VILLAGE OF ATMAUTLUAK, ALASKA PROJECT NO. AN 04-N85 TABLE OF CONTENTS ATTACHMENTS Project Data Systems Sheet Environmental Review Memorandum AMENDMENT NO. 1 TO THE TITLE V COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS THE VILLAGE OF ATMAUTLUAK, ALASKA PROJECT NO. AN 04-N85 A. INTRODUCTION DATE OF AMENDMENT: August 2011 Throughout this Amendment these entities are referred to as follows: Village ofAtmautluak = Tribe/Village Alaska Native Tribal Health Consortium = ANTHC Indian Health Service = IHS Title V Construction Project Agreement = TVA On May 26, 2004, ANTHC and IHS executed a Title V Construction Project Agreement (TVA) providing for Project No. AN 04-N85. On June 29, 2004, ANTHC and the Village of Atmautluak executed a Title V Cooperative Project Agreement (TVCPA). This project is funded by the IHS. B. RECOMMENDED CHANGES B 1. Scope Changes The original scope of work for this project was as follows: Construct a new well, develop the water source, construct a new raw water transmission line, construct a new water storage tank, upgrade the sewer system to support the new infrastructure, and repair the sewer force main. Sewer force main repairs will consist of regrading and replacing defective piping and adding heat tracing. The new well will have a depth of 300 linear feet. The revised scope for Project No. AN 04-N85 is as follows: VILLAGE OF ATMAUTLUAK, TVCPA AMENDMENT NO. 1 PAGE 2 PROJECT NO. AN 04-N85 AUGUST 2011 This project has already completed soils investigation related to the water storage tank design, exploratory well drilling, and preliminary design work. The remaining funds will provide for repair of the sewer surface collection line between the washeteria and the lift station, design and construction of a utilidor to protect the sewer surface collection line and the waste heat recovery line between the power plant and the washeteria, and foundation design analysis for the washeteria and sewer line foundation. The scope is changing because technical and sustainability issues delayed construction of the community's water and sewer projects for several years, and without additional funding, the original scope of work is not feasible. The community has requested that the various projects in Atmautluak be restructured to upgrade the sewer service freeze protection system for the washeteria. A new community sanitation facilities system is many years away from construction, and for the interim, the washeteria will continue to be the only source of treated water. In conjunction with AN-05-NA4 the combined project, will repair the washeteria foundation, upgrade the gravity sewer utilidor foundation, construct an enclosure (utilidor) to house the sewer and waste heat line from the power plant to the lift station and washeteria, design and construct a waste heat recovery system to provide heat for the washeteria, and renovate the washeteria with an emphasis on restoring functionality and maximizing energy efficiency. B 2. Cost Estimate Table The original TVCPA provided funding as shown in the following cost estimate table: VILLAGE OF ATMAUTLUAK, TVCPA AMENDMENT NO. 1 PAGE 3 PROJECT NO. AN 04-N85 AUGUST 2011 Funding Total Source Job Unit Cost' Const. Project Cost / IHS- Type Scope of Work City Z) Cost Ops. Prof. Ops. Funding 12% 4% Regular W- Water storage WT tank 1 LS 278,448.28 $278,4481 $33,414 $11,1381 $323,000 $323,000 W- Water service SD line 1 LS 63,275.96 $63,276 $7,593 $2,531 $73,400 73,400 Sewer service S-SC line 200 LF 201.29 $40,259 $4,831 $1,610 $46,700 46,700 W- WW New well 300 1 LF 1 402.59 $120,776 $14,493 $4,831 $140,100 140,100 Force main S-SC upgrade 1 LS 57,500.00 $57,500 $6,900 $2,3001 $66.7001 66.700 W- Water service SD line 700 LF 172.54 $120,776 $14,493 $4,831 $140,100 140,100 Subtotal $681,035 $81,724 $27.2411 $790,000 $79Q 000 This amendment provides funding as shown in the following cost estimate table in order to represent the items already completed and the new scope: Job Type Scope of Work city ,n ? Unit Cost Extended Cost Funding Source IHdi Regularour S-SC Sewer surface collection repair 200 LF $524.74 $104,947.50 $104,947.50 C-IU lUtiliclor 1 LS 1 $166,000.00 $166,000.00 $166,000.00 S-SF lAboveqround force main 1 LS $8,167.01 $8,167.01 $8,167.01 W-SD Surface water line 1 LS $686.431 $686.43 $686.43 W-WT Water storage tank 1 EA $5,668.451 $5,668.45 $5,668.45 W-WW Water well 1 EA $197,065.61 $197,065.61 $197,065.61 M-PP Pro' and rofessional o s 1 LS $108,965.00 $108.965.00 $108,965.00 M-DS Foundation Design Analysis 1 LS $80,000.00 $80,000.00 $80,000.00 M-CB Support svcs direct charges 1 LS $118,500.00 $118,500.00 $118,500.00 Total $790,000.00 $790,000.00 "Support services direct charges" include project -related expenses e.g, salaries and travel. This document constitutes Amendment No. 1 to the TVCPA for sanitation facilities construction at the Village of Atmautluak, Alaska. All other sections of the original TVCPA remain in effect as agreed upon and executed. ALASKA NATIVE TRIBAL HEALTH CONSORTIUM PROJECT DATA SYSTEMS SHEET PROJECT NUMBER: AN 04-N85 COMMUNITY NAME: Atmautluak MASTER JOB NUMBER: ATT SIDS NARRATIVE NAME AND NUMBER (IF APPLICABLE): AK16511-0001 REGIONAL HEALTH ORGANIZATION: YKHC SANITATION FACILITIES PROGRAM MANAGER: David G. Beveridge, P.E. PROJECT CLASS (Funding Method): SM HPS VSW-CIP Special/Emergency Other LEAD AGENCY (CIRCLE ONE) ANTHC VSW OTHER NAME OF FEDERALLY RECOGNIZED TRIBE: Village of Atmautluak Houses or Buildin s Served by This Project: Type of Number of First Water Sewer S. Waste O&M Existing Final House or Houses or Service? Service? Service? Service? Service? Deficiency Deficiency Building * Buildings (Y or N) (Y or N) (Y or (Y or N) (Y or N) Level ** Level ** El 48 Y Y Y I Y N 4 4 Hl 8 Y Y Y Y N 4 4 ** DEFICIENCY LEVELS * HOUSE TYPES Deficiency New or Existing Level Descrit)tion Renovated Homes Homes or Buildings 1 Piped water & sewer to home. HI HUD/IRA EI Existing Indian 2 Water and sewer truck haul system H2 BIA/I11P E2 Community Building with storage and plumbing in home. H3 Private Tribal (non-commercial) 3 Water and sewer ATV haul system with 114 State Funded Homes E3 Non -Indian Homes storage and plumbing in home. H5 Other E4 Schools 4 Central watering point and/or washeteria. E5 Commercial/Industrial Non -piped sewage disposal system. 5 No water and sewer facilities. COST BY SERVICE TYPE WATER S 468,924 SEWER 321,076 SOLID WASTE O&M TOTAL $ 790,000 S'&P NyT P t � 0 G y �� o • 7 0 0 � 0 O �FA LTH co, MEMORANDUM DATE: August 10, 2011 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM Division of Environmental Health & Engineering 1901 Bragaw Street, Suite 200 Anchorage, Alaska 99508 FROM: ANTHC Environmental Staff SUBJECT: Surface Sewer Lines and Utilidor Construction — Atmautluak, Alaska NEPA Environmental Review — CPA Project No. AN 04-N85 TO: IHS NEPA DETERMINATION Federal funding for this project requires an environmental review in accordance with the National Environmental Policy Act (NEPA), the National Historic Preservation Act (NHPA), the Endangered Species Act, the Clean Water Act, and other state and federal approvals. The Alaska Native Tribal Health Consortium (ANTHC) has considered all potential environmental concerns associated with the project. An Environmental Review has been conducted with respect to the proposed construction of surface sewer lines and utilidors in Atmautluak, Alaska. FINDINGS The ANTHC uses the Indian Health Service (IHS) environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects, as outlined in the Environmental Review Manual, issued in January 2007. Current IHS policy (Federal Register, Vol. 58, No. 3, January 6, 1993, pp. 569-572) allows for categorical exclusion of health and sanitation facility projects that do not have a significant impact on the environment, as determined by the attached `Environmental Review and Documentation." This environmental review finds that no additional environmental investigation is needed. Actions involving construction have been reviewed and no extraordinary or exceptional circumstances were found to exist. It is therefore recommended that the lead federal agency approve a determination of eligibility for categorical exclusion from the requirement to conduct further environmental evaluation for this project. Surface Sewer Lines and Utilidor Construction — Environmental Review Page 2 CPA Project No. AN 04-N85 August 10, 2011 BACKGROUND Atmautluak lies on the west bank of the Pitmiktakik River in the Yukon-Kuskokwim Delta, 20 miles northwest of Bethel. It lies at approximately 60.866940 North Latitude and-162.273060 West Longitude. (Sec. 19, T009N, R074W, Seward Meridian.) Atmautluak is located in the Bethel Recording District. The area averages 16 inches of precipitation, with snowfall of 50 inches. Summer temperatures range from 62 to 42 °F. Winter temperatures range from 19 to -2 °F. Yup'ik Eskimos have inhabited this region for thousands of years due to the area's rich resources; however, Atmautluak itself was not settled until the 1960s. People moved to this site on higher ground to avoid flooding and for the rich resources of the area. A city was incorporated in 1976, but it was dissolved on Feb. 7, 1996, in favor of the traditional village council government. Treated well water is hauled by residents, and the Pitmiktakik River is also used. Honeybuckets are hauled by residents to sewage bunkers. None of the homes have plumbing. A new washeteria was recently completed. The school is connected to the city water plant and to the washeteria's septic system with two lift stations. SCOPE OF REVIEW This project has already completed the new water well and minor design activities for the other scope items. The remaining funds will provide for surface sewer service lines, the utilidor and its foundation, and associated design activities. CONDITIONAL APPROVAUSTIPULATIONS Given the environmental review performed by the ANTHC, the following conditional approvals are required for this project: Conduct a Section 106 Consultation and receive SHPO concurrence prior to construction activities. (#17) SUMMARY ANTHC has completed the environmental review for this project. 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