Loading...
HomeMy WebLinkAboutOuzinkie AEA RoundVRequest RENEWABLE ENERGY FUND ROUND V GRANT APPLICATION AEA 12-001 Mahoona Hydroelectric Dam Replacement Submitted By: City of Ouzinkie 26 August 2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 1 of 99 7/1/2011 Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org Grant Application Form GrantApp5.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet 5.doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget5. doc A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetIn structions5.doc Instructions for completing the above grant budget form. Authorized Signers Form Authorized signers form5.doc Form indicating who is authorized to sign the grant, finance reports and progress reports and provides grantee information.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 2 of 99 7/1/2011 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of Ouzinkie Type of Entity: Fiscal Year End Municipal Government - 2nd Class City 30 June Tax ID # Tax Status: For-profit or X non-profit ( check one) Mailing Address POB 109 Ouzinkie AK 99644 Physical Address 3rd & C Street Ouzinkie AK 99644 Telephone 907.680.2209 Fax 907.680.2223 Email cityofouzinkie@ouzinkie.org 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Dan Clarion Title Mayor Mailing Address POB 109 Ouzinkie AK 99644 Telephone 907.680.2209 Fax 907.680.2223 Email ouzinkiemayor@ouzinkie.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) x An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or x A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes or No 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes or No 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes or No 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes or No 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 3 of 99 7/1/2011 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) Type in your answer here and follow same format for rest of the application. Mahoona Hydroelectric Dam Replacement 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project. Location – latitude and longitude or street address or community / communities served: City of Ouzinkie, Spruce Island, 3rd & C Street, Ouzinkie, AK 99644 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels x Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance Design and Permitting x Feasibility Construction and Commissioning x Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. The City of Ouzinkie (“City”) proposes to replace an existing timber buttress dam at Mahoona Lake, located approximately 1.5 miles east of the City on Spruce Island near Kodiak, Alaska. Funds requested in this Renewable Energy Grant application are needed to perform a feasibility analysis and conceptual design for a proposed replacement dam located downstream of the existing wooden dam. The feasibility analysis will include evaluation of the existing 6,000 foot, 18-inch diameter PVC penstock, a 1.5 mile access road, and a (125 kW) hydroelectric powerhouse. The replacement dam will be designed to allow for an increase of holding capacity from a current 400 acre-feet, to a post-construction capacity of 600 acre-feet. This 50% increase in capacity will provide uninterrupted use of the hydroelectric generators, a potential increase in power production capacity, and eliminate the need for supplemental diesel-generated power. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 4 of 99 7/1/2011 The scope of this project will be consistent with the requirements of Phase II Feasibility Analysis, Conceptual Design, as set forth in Section 2.4 of the Round V grant application instructions dated 1 July 2011. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 5 of 99 7/1/2011 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) When fully functional, the Mahoona Dam will support power generation for the entire electric utility customer base, and a projected increase in demand (see Section 4.2.3, below). In addition, water from the Mahoona Dam impoundment is used for the City water supply. Replacement of the existing timber buttress dam will ensure the long -term stability of the City’s electric and water utilities, and will significantly lower the cost of power to consumers. Specific benefits of the project include: Improved public safety Reduced cost of diesel fuel, resulting in lower cost to consumers Reduction of Power Cost Equalization (PCE) subsidies from the State of Alaska Support for economic development and job creation Continuity of utility operations with reduced cost of operations and maintenance Additional discussion of project benefits is presented in Section 5 of this application. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The City intends to complete Phase 1 Reconnaissance of the project with a combination of cash contributions, grant/appropriated funds and in-house resources. This will include a Periodic Safety Inspection, permitting for dam repairs, design and construction of dam repairs, and access road repairs. The estimated cost of these activities is $410,000. Some of this work will directly benefit the Phase II activities described in this grant application (see Section 4.4.1, below). Phase II Feasibility and Conceptual Design is expected to cost $527,500. Much of this cost is driven by the significant geotechnical and field investigation requirements for obtaining a Certificate of Approval to Construct, Modify, Remove or Abandon a Dam, pursuant to State of Alaska dam safety regulations. Other costs are related to the engineering evaluation of the access road, penstock, saddle dike and powerhouse, all corollary requirements of the permitting and design process. The City is requesting Renewable Energy Grant funds in the amount of $467,500. Matching funds from the City are $60,000. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 6 of 99 7/1/2011 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $467,500 2.7.2 Other Funds to be provided (Project match) $60,000 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $527,500 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $5,882,000* 2.7.5 Estimated Direct Financial Benefit (Savings) $5,500,000 2.7.6 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ *Planning level estimates from City adopted Capital Improvement List, FY 2011 – 2016. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 7 of 99 7/1/2011 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. The City of Ouzinkie is currently pursuing a variety of capital improvement projects to support public safety, economic development and overall sustainability of the community. These include community road improvements, water/wastewater system upgrades, construction of dock and industrial area improvements, and renewable energy projects, including Mahoona Dam hydroelectric system. Many of these projects are being implemented throug h partnership with Ouzinkie Native Corporation (ONC), and Spruce Island Development Corporation (SIDCO), a 501(c)3 entity formed by the community to support overall development. In view of the broad range of project and program requirements, the City has engaged the services of RMA Consulting Group, LLC (RMA) as program managers. For purposes of the Mahoona Dam project described in this Renewable Energy grant application, RMA is partnered with R&M Consultants, an Anchorage-based firm specializing in earth sciences, environmental and civil engineering. R&M has particular experience with hydroelectric facilities, dam safety, permitting and construction (See Section 3.4, below). This highly qualified project team will work under the direction of Mayor Dan Clarion, the City’s grant administrator. RMA will provide project oversight, act as liaison to State agencies, and support integration of the Mahoona Dam project with the City’s capital improvements program and economic development priorities. R&M will provide engineering services and project management support for the project, including direct interface with the Department of Natural Resources Dam Safety and Construction Unit (DSCU). In preparation for the feasibility study and conceptual design which are the subject of this grant application, R&M will be conducting a Periodic Safety Inspection of the Mahoona Dam hydroelectric system in order to obtain a Certificate to Construct, Modify, Remove or Abandon a Dam. Both RMA Consulting Group and R&M Consultants are currently under contract to the City of Ouzinkie to support the Mahoona Dam Project. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Project Manager for the Mahoona Dam Feasibility Study and Conceptual Design will be Mr. Matthew J. Morrow, P.E. Mr. Morrow is Group Manager for Construction Administration and Industrial Projects for R&M Consultants. He is a Senior Civil Engineer with more than 30 years of experience with public works projects, including dam inspections, airport design, value engineering, bridge foundation studies, and construction administration. Mr. Morrow has performed a preliminary dam and site inspection for Mahoona Dam and has reviewed the results with ADNR DSCU. He will be the lead engineer for R&M Consultant’s performance of the Mahoona Dam Periodic Safety Inspection, expected to be completed by Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 8 of 99 7/1/2011 November 2011. He will also manage the interface with DSCU for obtaining a certificate to repair the dam (see Section 4.3, below). Mr. Morrow is a Professional Civil Engineer (Alaska #CE9465), an Alaska Certified Erosion and Sediment Control Lead (AGC), and a member of the Association of Dam Safety Officials, Society of American Military Engineers, and National Society of Professional Engineers. His complete resume is provided in Section 10-A. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) The City is currently completing Phase I Reconnaissance for the project, including the Periodic Safety Inspection (PSI) required by 11 AAC 93.159. In addition, a field inspection report by Department of Natural Resources Dam Safety and Construction Unit (DSCU) indicates that the structural integrity of the existing dam is a concern and should be corrected as soon as practicable. Completion of the PSI will allow the City to obtain a certificate to repair the existing dam in order to maintain structural integrity until a new dam is constructed. Completion of Phase I will also ensure that DSCU is fully aware of the proposed dam replacement and able to provide guidance and assistance during the feasibility and conceptual design tasks described in this grant application. The overall project schedule is shown in Table 1, below. Phase I Reconnaissance Completion Date  Periodic Safety Inspection 15 September 2011  Structural Evaluation of Existing Dam 15 September 2011  Draft Periodic Safety Inspection Report 15 October 2011  Final Periodic Safety Inspection Report 1 November 2011  Structural Evaluation Report and Recommendations 15 October 2011  Complete Update of O&M Manual 15 November 2011  Write Emergency Action Plan 15 November 2011  Engineering Evaluation Report 15 November 2011 Phase II Feasibility and Conceptual Design Period of Work  Project Startup 5 - 6 July 2012  System Review 10 July – 15 July 2012  Site Investigation and System Evaluation 10 July - 30 August 2012  Geotechnical Services, Survey, Mapping 1 August – 15 December 2012  Engineering Evaluation of Access Road, Penstock and Saddle Dike 15 August – 1 October 2012  Environmental Review 1 August – 1 October 2012  Permitting 1 August – 1 October 2012  Conceptual Design and Cost Estimating 15 October 2012 - 10 January 2013  Final Report and Recommendations 10 January – 10 February 2013 Table 1. Project Schedule 3.3 Project Milestones Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 9 of 99 7/1/2011 Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) Milestones and tasks for this project will be consistent with Section 2.4 Phase II Feasibility Analysis, Conceptual Design Requirements of the grant application instructions, dated 1 July 2011. Milestone and task descriptions for the proposed project are provided below: 1. Project Startup – Includes grant execution and setup for grant management/administration. Meetings with City and project team to finalize scope and schedule and prepare for project mobilization. 2. System Review – includes the initial data collection, plan review, review of engineering reports, and analysis of the existing system, including on-site review, needed as part of the startup of the project. This work will allow the project team to become familiar with the sizing of the reservoir, powerhouse requirements, water system connections/requirements, etc., prior to getting into the detailed work of site investigation and system evaluation. 3. Site Investigation and System Evaluation – Conduct field inspection and evaluation of the Mahoona Dam hydroelectric system, including the existing dam, saddle dike, embankments, spillway, penstock and powerhouse. Evaluate and define requirements for expansion of the impoundment area from the current 400 acre-feet to the proposed 600 acre-feet. Verify conditions and requirements of the Periodic Safety Inspection and certificate to repair a dam, as issued by DSCU. Collect field data required for conceptual design and cost estimating. 4. Geotechnical Services, Survey, Mapping - Perform a complete geotechnical survey of the site in order to select the preferred location for the replacement dam. As indicated, conduct soils analysis, seismic hazard analysis, geologic mapping, test drilling and surveying sufficient to support the conceptual design and cost estimating tasks. 5. Engineering Evaluation of Access Road and Penstock and Saddle Dike – In conjunction with the site investigation and system evaluation tasks of Milestone #3, perform an engineering evaluation of the Mahoona Dam access road, the hydroelectric system PVC penstock piping and controls, and the existing saddle dike. Determine repair, replacement or upgrade requirements for the road and penstock as related to replacement of the existing Mahoona Lake dam. Coordinate these efforts with DSCU in order to identify requirements for obtaining a Certificate of Approval to Construct, Modify, Remove or Abandon a Dam. Include necessary improvements to the road and/or penstock in the conceptual design and cost estimating for the proposed dam replacement. 6. Environmental Review – Assess potential environmental impacts of the proposed project, with special attention to fish and wildlife habitat. Recommend solutions for addressing potential environmental impacts and incorporate in final feasibility and conceptual design report. 7. Permitting – Obtain permits and authorizations for conducting field operations related to the proposed feasibility study. Evaluate permit requirements for the proposed dam replacement and include findings in the final feasibility and conceptual design report. 8. Conceptual Design and Cost Estimating – Prepare conceptual design at the planning level of detail (10 percent completion). Provide recommended approach for dam Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 10 of 99 7/1/2011 replacement and system improvements, including the access road, penstock, saddle dike and powerhouse. Develop planning level budget estimates for recommended designs. Ensure that design criteria and proposed construction methodology are consistent with DSCU statutory and regulatory requirements. 9. Final Report and Recommendations – Prepare a written report of findings and recommendations. Include design criteria used, evaluation of alternatives, conceptual design drawings, budget breakdown, project schedule, and recommendations for implementation of Phase III Final Design and Permitting. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. The City has engaged a project team that is highly qualified to perform the work described in this grant application. In addition, the City has an experienced management and administrative team that will oversee the project and manage grant administration. City-owned equipment and staff will be available to support site survey and field investigation activities for the dam, access road, penstock and saddle dike. These efforts will be coordinated to ensure cost-effective completion of all milestones and tasks. The City is currently completing Phase I Reconnaissance for the Mahoona Dam project using the team of RMA Consulting Group and R&M Consultants. The City intends to use its existing team for continuation of the project in Phase II Feasibility and Conceptual Design. The project team will perform all tasks required for the successful completion of Phase II. In addition, the team will assist the City with the acquisition of any specialized support or equipment needed to perform the field investigations. The City’s project team approach has been highly successful for recent projects, including the $11 million Ouzinkie Airport Construction (DOT&PF, Pruhs Construction) and the $9 million Ouzinkie Dock/Industrial Area construction project (West Construction). The City intends to provide the same high level of support and services to ensure the success of the Mahoona Dam replacement project. RMA will provide project oversight and administrative support as the City’s representative. This will include interface with State agencies, funding entities, project stakeholders (e.g., tribal organizations, SIDCO, Kodiak Island Borough) and the R&M engineering team. Mr. Ray Mann, President and Senior Consultant for RMA, will perform these and other functions as directed by Mayor Clarion. Mr. Robert Kirkman, Technical Services Manager for RMA, will provide support for logistical operations, permitting, mapping and survey. As described in Section 3.1, above, Mr. Matthew Morrow, P.E. will act as Project Manager. He will oversee all engineering, geotechnical, survey, design and cost estimating activities for the project, as well as directing and managing field operations related to the site investigations and system evaluation tasks of the project. Mr. Morrow will have an experienced engineering and technical team to support the project. It includes:  John K. Magee, P.E., Senior Civil Engineer* Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 11 of 99 7/1/2011  Duane H. Anderson, P.E., Senior Structural Engineer  Robert M. Pintner, P.E., Senior Geotechnical Engineer  H. Hank Brinker, PLS, CFedS, Senior Land Surveyor *(It should be noted that John Magee will be available for consultation and senior engineering support throughout the project. Mr. Magee is one of the most experienced hydroelectric and water control engineers in Alaska (40+ years). His project experience and expertise will be invaluable to the Mahoona Dam replacement project.) A team organization chart is provided, below. Company profiles and resumes for all key personnel are provided in Section 10-A. Organization Chart City provided equipment will include any of the following items, as needed to support field operations:  Four wheel drive loader/backhoe  Link-Belt L 120 track hoe  Four wheel drive pickup trucks (2)  Honda four wheel drive ATV  12 cubic yard dump truck (Ouzinkie Native Corporation) The City is also prepared to provide the following services to support fieldwork and on-site visits:  Portable toilets with pumping service  Solid waste collection  Utility services: water, sewer, electricity  Lodging: private residence, Bayview Bed and Breakfast 3.5 Project Communications Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 12 of 99 7/1/2011 Discuss how you plan to monitor the project and keep the Authority informed of the status. The City has identified Mr. Matthew Morrow, PE as the Project Manager and primary point of contact for communications with AEA’s project manager. He will ensure an effective, continuous flow of communications throughout the project period. The Project Manager will be responsible for conducting weekly project team review meetings and written status reports. Mayor Dan Clarion, or his designated representative, will participate in status review meetings and will be kept informed on progress and any unresolved issues. The Project Manager will prepare and submit AEA monthly progress reports to the City for approval and submission to the AEA project manager. Internet communications will be maintained throughout the project period, supplemented by teleconferences on an as needed basis. All data, findings, recommendations, reports, and related communication will be fully documented and made available to the City and AEA, as required. 3.6 Project Risk Discuss potential problems and how you would address them. This phase of the project is considered to be low risk. The greatest potential risks are weather and field conditions, which could potentially cause project delays for personnel, equipment and supplies. Equipment failure also presents a low-level risk of project delay. The City and all project team members are familiar with operating in extreme weather conditions and in challenging field environments. Contingency planning is an integral part of the field investigation tasks described in this grant application, and potential risks have been considered in the development of milestones, tasks and schedule for this project. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 13 of 99 7/1/2011 SECTION 4 – PROJECT DESCRIPTION AND TASKS  Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA.  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. The 2nd Class City of Ouzinkie (ū-zinc-kee) is located on Spruce Island, ten miles off the northerly coast of Kodiak Island and 247 air miles from Anchorage. The 2010 U.S. Census records a population of 161, with 79.5% American Indian or Alaska Native and 20.5% non- Native. Spruce Island The community also includes the Native Village of Ouzinkie (tribal council) and Ouzinkie Native Corporation (ONC), recognized tribal organizations under the Alaska Native Claims Settlement Act. The City, tribal council and ONC are members of the non-profit community development organization, Spruce Island Development Corporation (SIDCO), which supports effective long- term economic development, project planning and implementation. Ouzinkie is only accessible by water or air. A new 3,780-foot airport runway was completed in 2010, and the City dock and industrial area are currently being upgraded with the expectation Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 14 of 99 7/1/2011 that State ferry service by the M/V Tustamina will be initiated in the near future. These improvements, along with the economic development efforts of SIDCO will promote both population and economic growth over the next several years. The City of Ouzinkie operates water, wastewater and power utilities to serve public necessity and convenience. The water system and a 125 kW hydroelectric power plant rely on the impoundment of approximately 400 acre-feet of water at Mahoona Lake, approximately 1.5 miles east of the city. Mahoona Lake Dam and Reservoir A field inspection of the Mahoona Lake Dam was conducted by the Alaska Department of Natural Resources Dam Safety and Construction Unit on 10 June 2011 (see Appendix J). The report noted that the Mahoona Dam is in poor condition, including a degradation of structural integrity. Although some deficiencies can be corrected “through aggressive maintenance”, the report concludes, “It is unlikely that even a very good repair procedure will alleviate the need for similar repair efforts in the future.” The deteriorated and potentially unsafe condition of the dam indicates the need for construction of a new dam. This conclusion is further supported by two additional priorities of the community: 1. Increased holding capacity of the Mahoona Dam impoundment to stabilize year- round power production, thus avoiding excess fuel cost for diesel power generation. 2. Use of excess power generation to support the new airport, harbor development and commercial/industrial growth. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 15 of 99 7/1/2011 Replacement of the Mahoona Dam and its ancillary benefits to the community have been recognized by the Ouzinkie City Council in its adopted FY 2011 – 2016 Capital Improvements List (see Section 4.3, below). Economic development impacts are detailed in The Community of Ouzinkie, Strategies for Economic Development and Integrated Business Plans, published by the Spruce Island Development Corporation in April 2007. This grant application addresses the need to replace the Mahoona Dam and discusses the steps being taken by the City to plan for a temporary repair of the existing structure, while pursuing the design and construction of the new facility. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. The proposed energy resource is Mahoona Lake, located in Protracted Sections 14, 15 and 23 of Township 26 South, Range 20 West, Seward Meridian, and an unnamed stream, a tributary of Katmai Creek, located in Section 13, Township 26 South, Range 20 West, Seward Meridian. The Mahoona Dam impoundment provides a current resource of approximately 400 acre-feet. The proposed feasibility study and conceptual design will examine the potential for increasing the size of the impoundment to 600 acre-feet. Alaska Department of Natural Resources Water Rights Certificates have been issued as follows: 1. Unnamed Tributary of Katmai Creek: File Number 39832 2. Mahoona Lake: File Number 13917 4.2 Existing Energy System Mahoona Lake Dam was constructed in 1987 to provide hydroelectric power and a water supply to the City of Ouzinkie. It is a timber buttress dam composed of wooden lagging (tongue and groove) running the height of the dam, which is supported by a series of horizontal girts (stringers) running parallel to the major axis of the dam. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 16 of 99 7/1/2011 Mahoona Dam The dam was modified in 1996 to include raising the timber portion of the dam, lengthening the dam with sheetpile walls on each end, constructing a new concrete spillway to the north of the dam structure and the addition of a small earthen saddle dam about 100 meters south of the main dam (Source: Mahoona Lake Dam Periodic Safety Inspection, HDR Alaska, Inc., 20 November 2007). The Ouzinkie hydroelectric power system was developed by Focus Energy Corporation, a wholly owned corporation of the City of Ouzinkie (“the Utility”), in 1984. The existing system consists of Mahoona Lake Dam, an approximately 6000 foot, 18-inch diameter PVC penstock, a 125 kW hydroelectric generator, and associated power transmission and distribution system. Backup power is provided by a utility-owned diesel power plant with an output capacity of 200 kW (see Section 4.,2.1, below). The control system provides automatic switchover when hydroelectric generation is interrupted. 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The configuration of the Ouzinkie utility power system is as follows: Mahoona Dam and associated impoundment of Mahoona Lake A 6000-foot, 18-inch diameter PVC penstock Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 17 of 99 7/1/2011 Hydroelectric powerhouse containing 125 kW Kato Engineering/Reliance Electric generator Power transmission and distribution system Backup diesel generation powerhouse containing:  190 kW John Deere  100 kW John Deere  45 kW John Deere 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. Existing energy resources are hydroelectric power generation from the Mahoona Lake impoundment, and the backup diesel power generation system described in Section 4.2.1, above. Current peak demand for power in Ouzinkie is approximately 110 kW. This demand can be met (with excess power available for expansion) by the 125 kW capacity of the hydroelectric system. However, water usage for hydroelectric generation must be balanced with the need for City water supply. In addition, water volume can be affected during periods of low precipitation. Therefore, power supply must be supplemented by diesel power generation from the generation facilities described in Section 4.2.1, above. The Power Cost Equalization (PCE) report for FY 2010 shows a fuel consumption of 24,536 gallons, with an average cost of fuel of $3.29. When combined with the cost of diesel plant operations and maintenance, the annual cost for supplemental power is approximately $100,000. (It should be noted that the most recent monthly PCE report reflects a cost of fuel of $4.52, or an increase of more than 37 percent over the prior year.) 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. As indicated above, the City provides a combination of hydroelectric and diesel generated power to its customers, based on the operating conditions of the hydroelectric system. The goal of this project is to maximize the availability of hydroelectric power in order to lower the cost of power for utility customers, and reduce, or eliminate, State subsidy through PCE. The PCE Report for Nonregulated Utilities filed with the Alaska Regulatory Commission for the period July 2009 to June 2010 provides the following market data: Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 18 of 99 7/1/2011 Market Data Class Customers Revenue Residential 77 $95,248 Commercial 9 $94,775 Community Facilities 7 $4,055 Federal/State Facilities 1 $1,564 Total: $195,642 Total kWh generated: 675,430 kWh Total utility operating expense: $266,258 Cost of power related to fuel: $79,877 Total cost of power: $0.4823 kWh PCE subsidy to residential customers: $0.2482 kWh Table 2. Market Data With diesel fuel prices currently at $4.52 per gallon, the cost of power operations has increased drastically, and will likely continue to increase. The proposed dam replacement and expansion of Mahoona Lake holding capacity is the most cost-effective way to increase the year-round use of renewable energy and to substantially reduce the cost of power to residents and customers. Lower cost power will also support the City and SIDCO plans for commercial and industrial expansion. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. The deterioration and safety deficiencies of the Mahoona Lake Dam have been well documented, including a recent Field Inspection by DSCU (see Appendices I and J). DSCU has identified Mahoona Dam as among its top priorities in the State for remediation/replacement, and the agency strongly supports the proposed replacement described in this application. The City of Ouzinkie has identified dam safety improvements as its number one capital improvement priority, and is currently seeking funds for the following projects: Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 19 of 99 7/1/2011 CITY OF OUZINKIE CAPITAL IMPROVEMENT LIST FY 2011-2016 1. Hydroelectric Power System A. Mahoona Dam Repair B. Mahoona Dam Access Road C. Mahoona Dam Replacement A. Mahoona Dam Repair $350,000 The Alaska Department of Natural Resources Dam Safety and Construction Unit (“Dam Safety”) conducted a field inspection of the Mahoona Dam on 10 June 2011. The resulting Field Inspection Report concludes in part: At this point the deficiencies at the Mahoona Dam could likely be corrected through aggressive maintenance. The repair of the timber section would almost certainly require a drawdown of the reservoir, which will impact the City of Ouzinkie’s water and power supply operations. It is unlikely that even a very good repair procedure will alleviate the need for similar repair efforts in the future. The safety issues identified in the report are of the highest concern to the City, both for protecting the City’s water supply and its hydroelectric generation system. If the dam were to fail, significant damage would occur to the powerhouse, other facilities and to important fish habitat. The City should seek federal and State funding to repair the dam during the next construction season (FY 2013). The engineering cost estimate for the repair is $350,000. [Note: The City will need to identify funding ($10,000 - $15,000) for a Periodic Safety Inspection (PSI) as required by 11 AAC 93.159. The PSI is necessary to obtain a Certificate of Approval to Repair a Dam.] B. Mahoona Dam Access Road $750,000 - $1,100,000 The City intends to repair the Mahoona Dam and eventually replace it. Access to the site must be upgraded in order to complete the repair and replacement projects. The City is currently working on the lower segment of roadway; however, the upper segment will require substantial improvement to allow heavy equipment and materials to reach the construction site. Engineers have estimated the cost between $750,000 and $1,100,000. C. Mahoona Dam Replacement $2,800,000 Recent inspection of the Mahoona Dam by DNR Dam Safety and R&M Engineers confirms that the dam needs near-term rehabilitation, but more importantly, these findings support dam replacement as the safest long-term solution. There is also a need to increase the holding capacity of the dam to meet future demands for water and power. An engineering cost estimate for design and construction of the new dam is $2,800,000. Excerpt from City of Ouzinkie Capital Improvement List FY 2011 - 2016 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 20 of 99 7/1/2011 In order to prevent any potential failure of the dam, the City is proceeding with plans for an interim repair of the existing structure. R&M Consultants has been engaged to conduct a Periodic Safety Inspection to determine requirements for the repair, and to obtain a certificate to repair the dam from DSCU. This effort will also result in an updated cost estimate for the repair project, which will be used to support federal and State funding requests, including emergency mitigation funds. The goal is to effect the needed repairs during the 2012 construction season. (It should be noted that the Mahoona Lake access road is in serious disrepair. Construction of the dam repairs will likely require some level of upgrade to the road. Any extensive upgrade to the road will be considered as part of the dam replacement project described herein.) Although it is prudent to plan for and construct needed repairs, the long-term solution is to design and construct a new dam, and to address the condition of the access road, penstock, saddle dike and powerhouse configuration. Therefore, the City is seeking funds for the feasibility and conceptual design phase of the dam replacement project. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods The City is proposing to design and construct a dam from durable materials such as roller compacted concrete or concrete faced rock fill, for example, located a short distance downstream of the existing wooden dam. The new dam will be 4 to 8 feet higher than the existing dam to increase reservoir storage capacity and alleviate recurring water shortages. The existing dam will be used for water control during construction of the new dam, and decommissioned when the new dam is in place. The proposed feasibility study will evaluate the technical, economic, financial and operational viability of replacing the existing dam. Other system components have been identified as integral to the feasibility evaluation. These include: 1. Improvement of the Mahoona Dam access road to support construction of the replacement dam and for long-term maintenance and operation of the hydroelectric system. 2. Replacement of the existing 6000 foot, 18-inch PVC penstock to support improved power generation and water distribution. 3. Replacement or reconstruction of the saddle dike to support the proposed enlargement of the Mahoona Lake reservoir. The feasibility study will help determine the level of repair or replacement required for all system components, and will establish the parameters for the final design and permitting phase of the project (Phase III). Resulting cost estimates will also be used to formulate funding requests for various components. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 21 of 99 7/1/2011 Determining design criteria and costs will require a complete site investigation, geotechnical data collection, and analysis. These activities will likely include: Geotechnical Requirements  Soils analysis  Seismic hazard analysis  Geologic mapping  Seismic refraction  Test drilling Support Requirements  Surveying  Photography  Mapping Table 3. Geotechnical and Support Requirements The resulting data collection and analysis will be used to support independent engineering evaluations for the access road, penstock and saddle dike. When these are completed, a conceptual design and cost estimate for recommended system improvements will be finalized and presented the City and AEA. Costs associated with completing the above-described tasks are presented in Section 4.4.1, below. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The City of Ouzinkie owns the land needed to perform site review and field investigation. It also owns the water rights to Mahoona Lake and the tributary stream of Katmai Creek. Ouzinkie Native Corporation has agreed to provide access to any Corporation lands needed for the feasibility and conceptual design project. Land issues associated with any proposed dam construction and potential expansion of the Mahoona Lake impoundment will be addressed during the feasibility study portion of the project. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers Activities related to the field investigation and feasibility study are not likely to require permits or agency authorizations. In the absence of the Coastal Management review process, the project team will coordinate with State and federal agencies to ensure this is the case. An integral part of the feasibility study and conceptual design effort will be to obtain a Certificate to Construct, Modify, Remove or Abandon a Dam from DSCU. This effort will ensure compliance with State guidelines and regulations and will allow DSCU to participate in the planning process Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 22 of 99 7/1/2011 for replacement of the dam. The feasibility study will also evaluate permit requirements for the dam replacement and any activities associated with repair or replacement of the access road, penstock and saddle dike. Findings will be incorporated in the final feasibility and conceptual design report. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers There are no known or anticipated environmental impacts of the proposed feasibility study and conceptual design. There are anadromous streams in the area and special care will be given to avoiding any potential impacts. These efforts will be coordinated with the Alaska Department of Fish and Game. The feasibility study will evaluate potential environmental impacts related to the dam replacement, enlargement of the Mahoona Lake reservoir, and any activities associated with the repair or replacement of the access road, penstock and saddle dike. Findings will be incorporated in the final feasibility and conceptual design report. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 23 of 99 7/1/2011 The anticipated project costs for Mahoona Hydroelectric Dam Replace Feasibility and Conceptual Design are as follows: Phase I Reconnaissance (Funded by City and Other Sources) Task Funds required Periodic Safety Inspection $15,000 Dam Safety Permitting 10,000 Access Road Repairs 35,000 Interim Dam Repairs 350,000 Total $410,000 Table 4. Phase I Reconnaissance Phase II Feasibility and Conceptual Design (AEA Funding with City Match) Task Funds required Project Startup $7,500 System Review 14,000 Site Survey, System Evaluation 63,000 Geotechnical Services, Survey, Mapping 213,000 Engineering Evaluation of Access Road and Penstock 32,000 Environmental Review 20,000 Permitting 25,000 Conceptual Design and Cost Estimating 125,000 Final Report and Recommendations 28,000 Total $527,500 Table 5. Phase II Feasibility and Conceptual Design The City is requesting Renewable Energy Grant funds for Phase II in the amount of $467,500. With City matching funds of $60,000*, the total cost for Phase II is $527,500. * The City is currently improving the lower portion of the Mahoona Dam access road, up to the powerhouse, with in-house labor and material from a City-owned gravel pit. In support of field activities related to Phase I and Phase II of the dam replacement project, the City will continue this basic-level improvement for access to the project site. Consequently, approximately 60 percent of the City’s in-kind match is for labor, equipment and materials needed to ensure adequate access for the Phase II field investigation and geotechnical work. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) Operating and maintenance costs for the proposed new dam and related system infrastructure will be determined under the Analysis and Recommendations Milestone of Phase II requirements. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 24 of 99 7/1/2011 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project At least 75 -80% of all power produced from the proposed new Mahoona Dam will be sold to customers of the Ouzinkie electric utility (Focus Energy Corporation). Excess power will be devoted to several new commercial and industrial projects. Further analysis of excess power utilization will be completed as part of the feasibility study. 4.4.4 Project Cost Worksheet Complete the cost worksheet form, which provides summary information that will be considered in evaluating the project. Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. The Project Cost Worksheet is provided in Section 10-B. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project The initial benefit of the proposed dam replacement is public safety. The City plans to construct interim repairs to the existing dam to avoid any potential failure of the structure. However, replacement of the dam will serve to protect life and property below Mahoona Lake. There is also substantial benefit to protecting important fish and wildlife habitat in the Mahoona Lake drainage. Assuming a 95% post-construction availability rate for the Mahoona Lake hydroelectric system, and a 20-year project life, direct savings from the project could include: 600,000 gallons of diesel fuel $3,000,000 of avoided fuel cost (based on a 20-year average $5.00 - $5.50 per gallon) Potential savings of $2,500,000 State of Alaska PCE subsidy (based on a 20-year average $0.25 - $0.30/kWh PCE rate) These and other benefits of the project contribute to the future sustainability of the Ouzinkie community, tribal organizations, the business community, and current and future residents. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 25 of 99 7/1/2011 SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation  Commitment to reporting the savings and benefits Operations and maintenance of the Mahoona Dam hydroelectric system will remain the responsibility of the Ouzinkie electric utility, under its current business structure. Any operational or financial issues arising from the dam replacement project and/or associated infrastructure improvements will be addressed during the feasibility study and included in the draft operational and business plan. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. As indicated in the grant application, the City is proceeding with Phase I of the project by initiating a Periodic Safety Inspection (PSI) of the Mahoona Dam and working with DSCU to develop a plan of action for interim repairs. Based on the approved PSI, the City will obtain a certificate to repair the dam and seek funding through legislative appropriation, grants, and/or loans to construct the repairs in summer – fall of 2012. The City expects that resources mobilized for the dam repair project will also be able to support the field investigation and system evaluation tasks of the feasibility study (see Section 3.4, above). This will ensure a timely and cost-effective startup of the Feasibility and Conceptual Design project described in this application. The Alaska Native Health Consortium and U.S. Public Health Service have previously funded construction and improvements related to the City water supply. These included increasing the height of the dam and construction of the penstock. These projects were successfully completed with the participation of the City. ANTCH is currently completing construction of a $1.3 million Ouzinkie water treatment facility in cooperation with the City. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 26 of 99 7/1/2011 SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. There is community-wide support for the proposed dam replacement project, and no known opposition. In view of the public safety priority of the project and the importance of maintaining an adequate supply of water and power, community-based organizations plan to work with the City throughout the repair and replacement phases of the project, including sharing of available local resources. Letters of support have been received from:  The Native Village of Ouzinkie  Ouzinkie Native Corporation  Spruce Island Development Corporation Copies are provided in Section 10-D. SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form – GrantBudget5.doc Provide a narrative summary regarding funding sources and your financial commitment to the project. As shown in Section 4.4.1, Project Development Cost, the City of Ouzinkie is committed to the Mahoona Dam replacement project in the interest of public safety and improved utilization of a valuable renewable energy resource. The project has multiple components including dam replacement, road improvements, possible replacement of the penstock and other important tasks. The City’s 2011 – 2016 Capital Improvement List estimates the overall cost of the combined project elements at $5,882,000. The City has begun direct funding of Phase I Reconnaissance and is seeking funds for interim repair of the dam. The funds requested in this grant application are critical for moving beyond the repair stage to a much needed replacement of the dam. Phase II of the project is estimated to cost $527,500, including a City match of $60,000. A detailed breakdown of milestones and tasks is provided in the attached Grant Budget Form. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 27 of 99 7/1/2011 SECTION 10 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. Applicants are asked to separate resumes submitted with applications, if the individuals do not want their resumes posted. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 28 of 99 7/1/2011 RMA Consulting Group RMA Consulting Group, an Alaska company, is founded on many years of consulting and management for a variety of corporations and municipalities and goes beyond traditional project management. We provide analysis, coordination, negotiation, facilitation, planning, team formation, strategy development, and execution. We partner with clients, assess the needs or objectives, and set about to develop and implement a project or program. Our most recent work is in successfully securing funding and coordinating renewable energy work in southwest Alaska, including hydroelectric power and geothermal exploration. The projects are part of a program of infrastructure, transportation, and energy improvements. Our experience illustrates a variety of initiatives that we have successfully managed. Often the work involves a comprehensive assessment and approach: forming and leading teams, managing issues and risks, and helping executive management to examine trade-offs due to limited time, money, or resources. Representative Experience Management Renewable Energy Program Managed a new program to develop hydroelectric and geothermal energy sources. Secured over $5,000,000 in Alaska state grants to explore geothermal energy and repair existing hydroelectric infrastructure. Capital Projects Program Management Provided management and negotiation support for major capital projects involving grant requests, procurement policy, bids and contracts, capital programming, and land entitlements. Ground Water Monitoring and Enforcement Provided analysis, process assessment, and systems design for database and web-based applications. Provided capacity building, consensus development, and on-site project management for system implementation. Public Works Organization Management Served as director for a multi-division public works department including street maintenance, design/construction, facilities management, survey and platting, communications, and building safety. Maintenance Operations Improvement Conducted reorganization and performance improvement of all city maintenance support operations, including equipment and record-keeping automation. Packaging and Product Launch Led operations team and third party suppliers to launch food products in remote markets. Work involved changes to food assembly, packaging, case - size, handling procedures, and coordinating pre- and post-launch activities. Organizational Development Provided organizational assessment, process improvement and strategic planning support. Involved team building, executive coaching, and program/project development. Governance and Regulatory Reform Conducted regulatory analysis, organizational assessment, and accountability review. Included stakeholder interviews and consensus building to improve and streamline processes. Enterprise-wide Reporting and Analysis Served as director of enterprise reporting systems, managing issues with legacy data platforms and successfully funding and managing development of a new business information system. Planning Water Master Plan Developed new water system and automation plans involving team coordination and stakeholder facilitation. Created thematic maps, conducted data analysis, performed system design, and provided on-site project management. Municipal Waste Developed City’s first waste reduction and recycling plan to comply with new Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 29 of 99 7/1/2011 Reduction Plan state laws. Involved analyzing current operations, identifying new programs, and obtaining approval at city, county and state levels. Capital Improvement Program and Plan Developed City’s first comprehensive CIP, documenting community infrastructure priorities, timing, and funding requirements for the next several years. Analysis Community Impact Analysis Evaluated projects and made recommendations to address potential impacts to the community. Recommendations included preparing for housing needs, securing job opportunities, preparing for changes to municipal operations, and others. Cost Analysis and Modeling Facilitated multiple meetings and created financial models to assign overhead operating costs among joint owners of Alaska’s North Slope oil fields. Cost-to-Serve Analysis of Retail Channels Designed financial models to estimate the cost incurred to sell to and support major retail customers. Enabled the client to better negotiate product pricing and shipping and to improve how it invested its marketing funds. Systems Mobile Radio Communications System Determined requirements from participating federal, state, and local agencies for a consolidated public safety mobile radio system. Provided training support for national incident command systems and prepared documentation and manuals for system implementation. Database Security System Led team to define requirements, evaluate product vendors, and implement a new database security system to meet certain federal health information regulations. Negotiated contract, managed implementation, and hosted project briefings. Borrower Information System Managed cross-functional team to define, design, and deploy new business information system. The new application was rolled-out to loan officers to improve how and whether to approve commercial loans. Forecast and Planning Systems Facilitated process improvement, requirements definition, and system implementation for many financial forecasting and reporting systems. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 52 of 99 7/1/2011 B. Cost Worksheet per application form Section 4.4.4. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 53 of 99 7/1/2011 Please note that some fields might not be applicable for all technologies or all project phases. The level of information detail varies according to phase requirements. 1. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. Year-round flow with 95% availability Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) 2. Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 1 hydro generator, 3 diesel ii. Rated capacity of generators/boilers/other Hydro: 125 kW, Diesel 45 kW , 100 kW, 190 kW iii. Generator/boilers/other type iv. Age of generators/boilers/other Hydrogenation, 24 years, all diesel generators, 5 years v. Efficiency of generators/boilers/other Combined hydro and diesel = 100% b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor FY 2010 - $77,317 ii. Annual O&M cost for non-labor FY 2010 - $188,941 c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 675,430 ii. Fuel usage Diesel [gal] 24,536 Other iii. Peak Load 110 kW iv. Average Load 85 kW v. Minimum Load 65 kW vi. Efficiency 13 kWh/gallon vii. Future trends Increasing demand over next 24 – 36 months related harbor, airport and commercial/industrial expansion d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 54 of 99 7/1/2011 3. Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kW or MMBtu/hr] 125 kW b) Proposed annual electricity or heat production (fill in as applicable) i. Electricity [kW h] 750,000 kWh ii. Heat [MMBtu] c) Proposed annual fuel usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood [cords, green tons, dry tons] iv. Other 4. Project Cost a) Total capital cost of new system b) Development cost c) Annual O&M cost of new system d) Annual fuel cost 5. Project Benefits a) Amount of fuel displaced for i. Electricity 30,000 gallons #2 diesel ii. Heat iii. Transportation b) Current price of displaced fuel $4.52/gallon c) Other economic benefits Minimum 40% reduction in total cost of power d) Alaska public benefits $2.5 million estimated reduction of State PCE subsidies over 20-year project life 6. Power Purchase/Sales Price a) Price for power purchase/sale $0.2482/kWh, residential; $0.483/kWh commercial/industrial 7. Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 55 of 99 7/1/2011 Payback (years) Estimated $5 million over 20 year project life (avoided cost of diesel and PCE subsidy savings) Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 56 of 99 7/1/2011 C. Grant Budget Form per application form Section 9. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 57 of 99 7/1/2011 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In-kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Attached Milestone list. ) $ $ $ 1. Project Startup 5 - 6 July 2012 $7,500 $ $7,500 2. System Review 10 – 15 July 2012 $12,000 $2,000 City of Ouzinkie, In-kind $14,000 3. Site Investigation, System Evaluation 10 July – 30 August 2012 $55,000 $8,000 City of Ouzinkie, In-kind $63,000 4. Geotechnical Services, Survey, Mapping 1 August – 15 December 2012 $175,000 $38,000 City of Ouzinkie, In-kind $213,000 5. Engineering Evaluation of Access Road and Penstock 15 August – 1 October 2012 $20,000 $12,000 City of Ouzinkie, In-kind $32,000 6. Environmental Review 1 August – 1 October 2012 $20,000 $ $20,000 7. Permitting 1 August – 1 October 2012 $25,000 $ $25,000 8. Conceptual Design and Cost Estimating 15 October 2012 – 10 January 2013 $125,000 $ $125,000 9. Final Report and Recommendations 10 January – 10 February 2013 $28,000 $28,000 $ TOTALS $467,500 $60,000 $527,500 Budget Categories: Direct Labor & Benefits $ $8,500 City of Ouzinkie, In-kind $8,500 Travel & Per Diem $ $1,200 City of Ouzinkie, In-kind $1,200 Equipment $ $9,800 City of Ouzinkie, In-kind $9,800 Materials & Supplies $ $35,000 City of Ouzinkie, In-kind $35,000 Contractual Services $467,500 $ $467,500 Construction Services $ $ $ Other: Housing and Utilities $ $5,500 City of Ouzinkie, In-kind $5,500 TOTALS $467,500 $60,000 $527,500 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 58 of 99 7/1/2011 D. Letters demonstrating local support per application form Section 8. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 59 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 60 of 99 7/1/2011 E. An electronic version of the entire application on CD per RFA Section 1.7. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 61 of 99 7/1/2011 A CD is included with this packet as prescribed in RFA Section 1.7 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 62 of 99 7/1/2011 F. Authorized Signers Form. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 63 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 64 of 99 7/1/2011 G. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 65 of 99 7/1/2011 - Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 66 of 99 7/1/2011 - H. CERTIFICATION Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 67 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 68 of 99 7/1/2011 I. Mahoona Lake Dam Periodic Site Inspection June 20, 2007 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 69 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 70 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 71 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 72 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 73 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 74 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 75 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 76 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 77 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 78 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 79 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 80 of 99 7/1/2011 J. Field Inspection Report – Mahoona Dam June 10, 2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 81 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 82 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 83 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 84 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 85 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 86 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 87 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 88 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 89 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 90 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 91 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 92 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 93 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 94 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 95 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 96 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 97 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 98 of 99 7/1/2011 Renewable Energy Fund Grant Application Round 5 AEA 12-001 Application Page 99 of 99 7/1/2011