HomeMy WebLinkAboutKPBSD_GrantBudget5vRenewable Energy Fund Grant Round V Grant Budget Form 7-1-11
Kenai Peninsula Borough School District Seward Schools Biomass Heating System Project Page 1 of 5
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching Funds:
Cash/In-kind/Federal
Grants/Other State
Grants/Other
TOTALS
Phase II - Feasibility Analysis, Conceptual Design
1. Project scoping and contractor solicitation completed 10/31/2012 $12,500 $2,266 District General Fund $14,766
2. Detailed resource assessment completed 2/28/2013 $3,500 $1,000 District General Fund $4,500
3. Permitting and environmental analysis completed 2/28/2013 $5,000 $1,000 District General Fund $6,000
4. Conceptual design and costs estimate completed 2/28/2013 $20,000 $3,000 District General Fund $23,000
5. Detailed economic and financial analyses completed 2/28/2013 $8,000 $3,500 District General Fund $11,500
6. Conceptual business & operations plan completed 2/28/2013 $12,053 $3,000 District General Fund $15,053
7. Final report and recommendations completed 3/30/2013 $8,000 $3,500 District General Fund $11,500
Total Costs for Phase II Milestones $69,053 $17,266 $86,319
Budget Categories:
Direct Labor & Benefits $21,553 $17,266 District General Fund $38,819
Travel & Per Diem $2,500 $2,500
Equipment $0 $0
Materials & Supplies $0 $0
Contractual Services $45,000 $45,000
Construction Services $0 $0
Other $0 $0
TOTAL PHASE II BUDGET $69,053 $17,266 $86,319
Renewable Energy Fund Grant Round V Grant Budget Form 7-1-11
Kenai Peninsula Borough School District Seward Schools Biomass Heating System Project Page 2 of 5
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching Funds:
Cash/In-kind/Federal
Grants/Other State
Grants/Other
TOTALS
Phase III – Final Design & Permitting
1. Project scoping and contractor solicitation completed 4/30/13 $10,000 $1,000 District General Fund $11,000
2. Permit applications completed as needed 4/30/13 $10,000 $10,000
3. Updated economic and financial analyses completed 4/30/13 $15,000 $15,000
4. Final business and operational plan completed 4/30/13 $15,000 $15,000
5. Final environmental assessment & mitigation plans completed 4/30/13 $5,000 $5,000
6. Permitting, rights-of-way, site control completed 5/30/13 $2,000 $317 District General Fund $2,317
7. Final system design completed 5/30/13 $33,000 $2,000 District General Fund $35,000
8. Final cost estimate completed 5/30/13 $10,000 $1,000 District General Fund $11,000
Total Costs for Phase III Milestones $100,000 $4,317 $104,317
Budget Categories:
Direct Labor & Benefits $7,985 $4,317 District General Fund $12,302
Travel & Per Diem $2,000 $2,000
Equipment $0 $0
Materials & Supplies $0 $0
Contractual Services $89,515 $89,515
Construction Services $0 $0
Other $500 $500
TOTAL BUDGET FOR PHASE III $100,000 $4,317 $104,317
Renewable Energy Fund Grant Round V Grant Budget Form 7-1-11
Kenai Peninsula Borough School District Seward Schools Biomass Heating System Project Page 3 of 5
Milestone or Task
Anticipated
Completion
Date
RE- Fund
Grant Funds
Grantee
Matching
Funds
Source of
Matching Funds:
Cash/In-kind/Federal
Grants/Other State
Grants/Other
TOTALS
Phase IV – Construction, Commissioning, Operation, and Reporting
1. Design and feasibility requirements completed 9/30/13 $82,464 $2,385 District General Fund $84,849
2. Bid documents completed 7/31/13 $32,000 $1,500 District General Fund $33,500
3. Construction of heating system in three Seward schools 9/30/13 $1,025,000 $8,000 District General Fund $1,033,000
4. Integration and testing of heating system 9/30/13 $64,000 $2,000 District General Fund $66,000
5. Final acceptance, commissioning and start-up complete 9/30/13 $42,000 $1,000 District General Fund $43,000
6. Operations reporting 9/30/13 $22,000 $3,500 District General Fund $25,500
Total Costs for Phase IV Milestones $1,267,464 $18,385 $1,285,849
Budget Categories:
Direct Labor & Benefits $22,464 $8,385 District General Fund $30,849
Travel & Per Diem $2,000 $2,000
Equipment $900,000 $900,000
Materials & Supplies $0 $10,000 District General Fund $10,000
Contractual Services $225,000 $225,000
Construction Services $115,000 $115,000
Other $3,000 $3,000
TOTAL BUDGET FOR PHASE IV $1,267,464 $18,385 $1,285,849
Renewable Energy Fund Grant Round V Grant Budget Form 7-1-11
Kenai Peninsula Borough School District Seward Schools Biomass Heating System Project Page 4 of 5
BUDGET SUMMARY AND PROJECT TOTALS
Budget Categories: PHASE II PHASE III PHASE IV AEA Request Grantee Match TOTAL PROJECT
Direct Labor & Benefits $21,553 $7,985 $22,464 $52,002 $29,968 $81,970
Travel & Per Diem $2,500 $2,000 $2,000 $6,500 $0 $6,500
Equipment $0 $0 $900,000 $900,000 $0 $900,000
Materials & Supplies $0 $0 $0 $0 $10,000 $10,000
Contractual Services $45,000 $89,515 $225,000 $359,515 $0 $359,515
Construction Services $0 $0 $115,000 $115,000 $0 $115,000
Other $0 $500 $3,000 $3,500 $0 $3,500
PROJECT TOTALS $69,053 $100,000 $1,267,464 $1,436,517 $39,968 $1,476,485
Renewable Energy Fund Grant Round V Grant Budget Form 7-1-11
Kenai Peninsula Borough School District Seward Schools Biomass Heating System Project Page 5 of 5
Project Milestones that should be addressed in Budget Proposal
Reconnaissance Feasibility Design and Permitting Construction
1. Project scoping and
contractor solicitation.
2. Resource identification and
analysis
3. Land use, permitting, and
environmental analysis
4. Preliminary design analysis
and cost
5. Cost of energy and market
analysis
6. Simple economic analysis
7. Final report and
recommendations
1. Project scoping and contractor
solicitation.
2. Detailed energy resource
analysis
3. Identification of land and
regulatory issues,
4. Permitting and environmental
analysis
5. Detailed analysis of existing
and future energy costs and
markets
6. Assessment of alternatives
7. Conceptual design analysis
and cost estimate
8. Detailed economic and
financial analysis
9, Conceptual business and
operations plans
10. Final report and
recommendations
1. Project scoping and contractor
solicitation for planning and
design
2. Permit applications (as
needed)
3. Final environmental
assessment and mitigation
plans (as needed)
4. Resolution of land use, right of
way issues
5. Permit approvals
6. Final system design
7. Engineers cost estimate
8. Updated economic and
financial analysis
9. Negotiated power sales
agreements with approved
rates
10. Final business and operational
plan
1. Confirmation that all design
and feasibility requirements
are complete.
2. Completion of bid documents
3. Contractor/vendor selection
and award
4. Construction Phases –
Each project will have unique
construction phases, limitations,
and schedule constraints which
should be identified by the
grantee
5. Integration and testing
6. Decommissioning old
systems
7. Final Acceptance,
Commissioning and Start-up
8. Operations Reporting