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HomeMy WebLinkAboutPalmer Ice Arena Application 4 Renewable Energy Fund Round IV Grant Application AEA 11-005 Application Page 1 of 13 7/21/2010 Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org/RE_Fund-IV.html Grant Application Form GrantApp4.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet4.doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget4.doc A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInstructions4.pdf Instructions for completing the above grant budget form.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 2 of 13 7/21/2010 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of Palmer Type of Entity: Government Mailing Address 231 W. Evergreen Avenue, Palmer, AK 99645 Physical Address 231 W. Evergreen Avenue, Palmer, AK 99645 Telephone 907-745-3271 Fax 907-745-3203 Email ccole@palmerak.org 1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER Name Carter R. Cole Title Director of Public Works Mailing Address 231 W. Evergreen Avenue, Palmer, AK 99645 Telephone 907-745-3400 Fax 907-745-3203 Email ccole@palmerak.org 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its pr oject by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 3 of 13 7/21/2010 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) Palmer Ice Arena Geothermal and Heat Recovery Improvements. 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project. The Palmer Ice Arena is located at 480 E. Cope Industrial Way, Palmer, Alaska, 99645. The facility which seats 800, opened in January 2005 and is utilized by youth hockey, adult hockey, hockey tournaments, public skating, public and private school activities from the Palmer, Sutton, Wasilla, Eagle River and Anchorage associations. The facility is the home for the Junior Hockey Alaska Avalanche team. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy X Geothermal, including Heat Pumps Small Natural Gas X Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance X Design and Permitting Feasibility X Construction and Commissioning X Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. The City of Palmer owns and operates the Palmer Ice Arena which is located at 480 E. Cope Industrial Way, Palmer Alaska. The Ice Arena was built in 2004, and opened in 2005, though the building is new, the compressors and refrigeration system are a 1950 design and were acquired from the decommissioned Bonnie Cusack Ice Arena. Wolf Architecture, Inc. performed the energy audit of the Ice Arena and identified the refrigeration system accounting for 45%, and the heating accounting for 32% of the annual costs. The energy audit recommended replacing the current equipment with new, more efficient, correctly sized equipment for the facility. With more modern compressors, the facility would easily be able to increase efficiency by 20% or more. It was recommended to use a central Geothermal Ground Source Heat Pump system for the cooling and heating demands. Additionally, waste heat recovery could be implemented with the new equipment in order to use the heat created in the required heating areas of the building. This project would be competitively bid according to the City ordinances and managed by the Public Works Department. The City Council has adopted resolution no 10-042 and 10-060 establishing a budget for the Ice Arena Expansion project. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 4 of 13 7/21/2010 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) The energy audit conducted by Wolf Architecture, Inc. identified considerable savings in electric and gas utility costs at the Ice Arena. Due to old and oversized refrigeration equipment the total electric and gas costs in 2009 were $119,198. Within the energy audit a life cycle cost analysis of the facility was conducted and identified the following savings:  First year savings of $76,604  15 year savings of $1,712,060  25 year savings of $4,045,744  50 year savings of $22,830,545 Due to high utility costs the Ice Arena loses money annually which cost the citizens of Palmer and the youth organizations (users). With these improvements the Ice Arena would be a profitable entity which would prevent increasing rates. This would ultimately benefit all the users within Palmer and the neighboring areas of Sutton, Wasilla and Eagle River. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. Rough Cost Estimate Item Cost Notes Design Services $105,000 Geothermal Integration Engineering $15,000 Mechanical, Electrical Vertical Well Gen Conditions $35,000 Well Driller, Transportation Drilling $508,000 Assumes 100, 250ft Piping $20,000 Assumes HDPE Heat Pump Heat Pump $250,000 Heat Exchanger $50,000 Plumbing Requirements $40,000 Includes pumps Integration and Controls Integration w/ existing $25,000 Cooling and Heating systems Controls $15,000 DDC Subtotal $1,063,000 Overhead and Profit $159,450 Subtotal $1,222,450 Contingency $122,245 Total $1,344,695 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $1,094,695 2.7.2 Other Funds to be provided (Project match) $250,000 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $1,344,695 Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 5 of 13 7/21/2010 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $1,344,695 2.7.5 Estimated Direct Financial Benefit (Savings) $4,045,744 2.7.6 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ 500,000 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information, a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The project manager will be the Carter Cole the Director of Public Works, 1316A S. Bonanza St., Palmer, AK 99645 and can be reached at (907) 761-1351 with email: ccole@palmerak.org. The Architect will be Wolf Architecture, Inc. they are currently performing the architectural services for the Ice Arena Expansion project phases I and II. Part of this project is to increase seating, expand the building and provide necessary improvements to the facility. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) Finalize award documents from granting agency 8/1/2011 Palmer City Council accept and appropriate grant 9/15/2011 Perform Design and Integration Engineering 10/15/2011 Competitively bid 1/15/2012 Palmer City Council Awards Contract to Contractor 3/1/2012 Construction begins 3/15/2012 Construction complete 8/1/2012 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) October 2010 – Complete Phase I Upgrades to the Ice Arena September 2011 – Complete Phase II Upgrades to the Ice Arena and meet the Alaska Avalanche Agreement requirements. August 2012 – Facility would operate in a gain. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 6 of 13 7/21/2010 be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. The Architect will be Wolf Architecture, Inc. they are currently performing the architectural services for the Ice Arena Expansion project phases I and II. Part of this project is to increase seating, expand the building and provide necessary improvements to the facility. Phase I is currently underway with the City Public Works department clearing and grubbing of parking lot and the contractor Orion Construction Co. has begun construction of Phase I. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. The City will monitor the project daily and keep the Authority informed as frequently as requested. 3.6 Project Risk Discuss potential problems and how you would address them. None. SECTION 4 – PROJECT DESCRIPTION AND TASKS  Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA.  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. None. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The current refrigeration system is a 1950 design, quite old and was acquired from the decommissioned Bonnie Cusack Ice Arena. Almost half of the facility’s energy use is the r efrigeration equipment. The Ice Rink refrigeration system utilizes 2 open, reciprocating type, R22 operating, Vilter manufactured Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 7 of 13 7/21/2010 compressors. Each compressor removes low pressure R22 gas from the suction accumulator and compresses gas to a high pressure and temperature. The compressor then passes the gas to the air-cooled condenser. Each compressor is direct driven by a 125hp, 1750RPM drive motor. Each operates on 460v 3- phase service. Each compressor is equipped with its own individual Vilter manufactured microprocessor controller. Compressor #1 is at 35psi and #2 at 20psi. Condenser – Russel Air-cooled Condenser This large double row, 10 fan unit Russel VAC 158 · Volts 406 · 3 Phase · 60 Hz · 1.5hp each · 3.2 amps each · Capacity – 1522.6MBH or 1,522,600 BtuH or 127 tons of cooling · (Note: Modeled heating demand is 1,254,836 BtuH) Pumps - Bell&Gosset Series 1510 Universal Centrifugal Pumps (2) Pump #1 – · 900gpm · 20hp · 1800rpm · 175psi (35psi line reading) · Motor – World Motor Model T609A o 86.5% Efficient o 20hp o 1450 rpm o 190/380 volts o 61.0/30.5 amps Pump #2 · 75psi (15psi line reading) · Motor – Marathon Electric 89.5% o 60hz o 10hp o 1780rpm o 230/460v Motor Control Center - Freedom 2100 Motor Control Center · Model CGSC-10199-MCC · 480V · 3 Phase · 3w · 60hz · Horizontal Bus – 600amps · Sect. 1-2 - 600 amps · Section 1 · Compressor #1 · Heat Reclaim o Circulation Pump o Snow Melting · Subfloor Heating Circulation Pump · Section 2 · Compressor #2 · Glycol Pump #1 · Glycol Pump #2 Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 8 of 13 7/21/2010 · Sect 3 – 300amps · Air Cooled Condenser Disconnect · XFMR Prime Disconnect o Panelboard Main · 7.5kVA 1Ph Transformer 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. All of the above resources are used in the existing facilities. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The energy put into the facility at the end of the project will reduce the operational costs and allow the Arena to reduce costs to users. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods See the attached Energy Audit. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. There will not be any potential land ownership issues the improvements will be on city owned and operated property. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 9 of 13 7/21/2010  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers No permit issues exist. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers There are no known environmental issues. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system See the attached Energy Audit. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) See the attached Energy Audit. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 10 of 13 7/21/2010 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project N/A 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project The economic and public benefits of the project will be Alaska Avalanche hockey team and reduce user costs over the lifetime of the facility to all Alaskans. This facility is used b y youth associations, public skating, public events, instructional skating, sled hockey, public and private schools and other individuals and organizations. The facility will become affordable year around. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 11 of 13 7/21/2010  Commitment to reporting the savings and benefits See the attached Energy Audit report. By reducing the energy costs the facility will become more sustainable. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants.  The city entered into an agreement with the Alaska Avalanche hockey team. The agreement has specific requirements which prompted the Phase I and II Upgrades to the Ice Arena.  Wolf Architecture, Inc. has entered into a Professional Services Agreement for the phase I and II upgrades.  Phase I has been approved through the State Fire Marshal.  Orion Construction Co. has a Contract and begun construction of the Phase I Upgrades at the Arena and will be completed in October 2010.  Wolf Architecture, Inc. has performed the Energy Audit of the Arena.  The city is submitting a grant application for funding the Geothermal and Heat Recovery Improvements at the Ice Arena. SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be reg arding your project. Include letters of support from the community that would benefit from this project. The Palmer City Council has adopted resolution 10-042 appropriating $885,385, for the Expansion of the Palmer Ice Arena. The Palmer City Council has authorized with AM 10-052 the agreement for a five year lease with the Alaska Avalanche Hockey Club LLC. Matanuska Telephone Association is contributing to the Ice Arena Expansion project. The Ice Arena is home ice to the Palmer High School Hockey Team and Palmer Amateur Hockey Association. Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 12 of 13 7/21/2010 SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form – GrantBudget3.doc Rough Cost Estimate Item Cost Notes Design Services $105,000 Geothermal Integration Engineering $15,000 Mechanical, Electrical Vertical Well Gen Conditions $35,000 Well Driller, Transportation Drilling $508,000 Assumes 100, 250ft Piping $20,000 Assumes HDPE Heat Pump Heat Pump $250,000 Heat Exchanger $50,000 Plumbing Requirements $40,000 Includes pumps Integration and Controls Integration w/ existing $25,000 Cooling and Heating systems Controls $15,000 DDC Subtotal $1,063,000 Overhead and Profit $159,450 Subtotal $1,222,450 Contingency $122,245 Total $1,344,695 Renewable Energy Fund Grant Application Round IV AEA11-005 Grant Application Page 13 of 13 7/21/2010 SECTION 9 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Contact information, resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. B. Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application form Section 8. E. An electronic version of the entire application on CD per RFA Section 1.6. F. Authorized Signers Form. G. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. H. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. Print Name Signature Title Date