HomeMy WebLinkAboutAttachment - Budget NarrativeGULKANA VILLAGE COUNCIL
PO Box 254 Gakona, AK 99586 Phone: 907-822-3746 Fax: 907-822-3976 Email: Admin@GulkanaCouncil.org
G ULKANA V ILLAGE P ELLET P ROJECT
BUDGET NARRATIVE
Gulkana Village is located in the Copper River basin of south-central Alaska, 200 miles from
Anchorage, the nearest “urban” area. The Village is road connected, but Alaska roads would be
considered at best secondary two-lane roads elsewhere in the United States. At least half the
road between the Village and Anchorage traverses mountainous terrain. Climatic conditions
often make travel and transportation “iffy” and difficult, and occasionally impossible. These
factors make the cost of housing, goods and services, and of doing business much higher than the
national average, and occasionally not readily available. This combined with the isolation and
sparse population of interior Alaska makes it very difficult to attract and retain qualified staff.
Consequently, salaries must be competitive with other villages and businesses in the area, and
other budget costs may seem higher than outside of Alaska. Please give weight to these facts as
the proposed budget is considered.
PERSONNEL $364,515
One full-time project assistant, one full-time project foreman, and six pellet plant workers
positions are dedicated to accomplishing this program. Supervision is a responsibility of the
tribe’s Project Coordinator, and the Accountant performs financial management and
administrative functions.
Project Manager - $23.48/hr x 40 hrs/week x 52 weeks = $48,839
This position is responsible for the project and will provide direct supervision to the pellet
plant project and its staff.
Project Assistant - $16.90/hr x 40 hrs/week x 52 weeks = $35,152
This position will assist the Project Manager in conducting research, performing pellet plant
investigation, and other assigned duties.
Project Foreman - $20.16/hr x 40 hrs/week x 52 weeks = $41,933
This position is responsible for completing the day-to-day tasks of this project, operating
and maintaining the machines in the project description.
Pellet Plant Workers - (6) $15.99/hr x 40 hrs/week x 52 weeks = $199,555
This position will assist the Project Foreman in fulfilling the objectives of the project, and
will function the machines properly.
Heavy Equipment Operator - $18/hr X 500 = $9,000
This position will provide assistant in any heavy equipment work done within the project.
Tribal Administrator - $28.15/hr x 12 hrs/week x 52 weeks = $17,566
This position is responsible for overall project oversight and supervision.
The Tribal Administrator is an existing and currently staffed position. It is estimated that
27% of the Administrator’s time is required to oversee this project.
Accountant - $22.89/hr x 8 hrs/week x 52 weeks = $9,522
This position will provide financial management support for the program, including
oversight of accounting and bookkeeping functions as may be necessary.
R OY S. E WAN
PRESIDENT
EILEEN L. EWAN
VICE PRESIDENT
Administrative Assistant - $15.13/hr x 4 hrs/week x 52 weeks = $3,148
This position will provide administrative and clerical support for the program, including
filing, copying, mail, phone, typing, and other services as may be necessary. The
Administrative Secretary is an existing and currently staffed position.
FRINGE BENEFITS $80,193
Includes personal leave, sick leave, retirement, FICA, workman’s comp insurance, unemploy-
ment, etc. Because of liability factors related to the employees, workmen’s comp insurance, and
perhaps any other legally mandated fringe benefit, will be higher than for the average tribal staff
member. For all staff involved with this pellet project, average cost to the Village for fringe
benefits is approximately 22% of salary costs. An annual amount of $45,265 is required to cover
these expenses for Village staff dedicated solely or largely to this project.
Costs of $2,700 for these expenses related to existing Village staff positions that will provide
administration and support to the project will be covered from the general funds of the Tribe as
an in-kind contribution.
MACHINES $281,500
This category includes the main machines needed to operate. Therefore we need to purchase
them to produce pellets with raw materials.
3 Pellet mill x $52,000 $156,000
Makes the final product.
3 hammer mill x $11,000 $33,000
Grinds the chips to the smaller material ready for process.
3 air filtration x $10,000 $30,000
Cyclone air filtration - collects the fines .
3 conveyors x $ 1,000 $3,000
Pellet delivery systems which brings pellet to the elevator.
3 augers x $2,500 $7,500
Deliver chips to the hammer mill and another from the hammer mill to the pellet mill.
2 lift elevators x $6,000 $12,000
Deliver the pellet to the holding bins suspended above the bagger.
2 belt dryers x $20,000 $40,000
Dries the chips before the hammer mill.
TRAVEL $ 16,460
Travel is required to allow program staff to attend appropriate training (i.e. safe equipment
operator refresher or similar for maintenance training, bookkeeping/accounting for Bookkeeper,
etc.). For estimation purposes, it is assumed training will be available in Anchorage and will
occur 2 times a year, once in summer and once in winter.
Per Diem: 4 staff x 5 days @ $188/day = $3,760 (assumes winter per diem rates)
5 staff x 3 days @ $278/day = $4,170 (assumes summer per diem rates)
Mileage: 6 trips x 410 (round trip) mi x $0.55/mi = $1,353
Local Mileage – 60 trips x 28 miles x .50/mi = $840
National Biomass Conference – Lower 48 (only two attendees)
2 roundtrip airline tickets – ($750.50/ticket x 2 tickets) $ 1,501
1 car rental – ($50/day x 5 days) $ 250
SUPPLIES $6,700
This category includes the expenses required to provide the project staff the tools and materials
they will need to accomplish the objectives of the project. Office equipment such as a computer
work station and software ($2,500), etc., are required.
Also included in this category are office consumables such as paper, rewritable cd’s, pens,
staples, etc. ($3,200).
EQUIPMENT RENTAL/REPAIR/MAINTENANCE $100,050
Equipment and supplies to enable the operator to perform basic maintenance for machines. This
includes tool, specialized tools, and replacement parts for machines/equipments.
Rental or lease of heavy equipment, 4x4 work vehicle, atv, equipment to conduct the labor and
, etc.
OTHER $105,582
Office Rent ($504/month x 12 months) $6,048
Water/Sewer ($120/month x 12 months) $1,440
Utilities (heating fuel, electricity, internet, telephone @ $500/month) $50,160
Cell Phone $420
Registration Fees – trainings and conferences $12,000
Fuel for heavy equipment, work truck, etc. $16,294
Freight $18,500
Copying and Postage $720
TOTAL BUDGET: $ 955,000