HomeMy WebLinkAboutKaltag Small Solar Project Round IV Grant ApplicationAlaska Village Electric Cooperative, Inc.
Kaltag Solar Construction
Renewable Energy Fund-Round IV
Grant Application
Submitted by:
Alaska Village Electric Cooperative, Inc
4831 Eagle Street
Anchorage, Alaska 99503
Submitted to:
Alaska Energy Authority
813 West Northern Lights Blvd.
Anchorage, AK 99503
September 15, 2010
ALASKA VILLAGE ELECTRIC COOPERATIVE,INC.
Renewable Energy Fund Round IV
Grant Application
AEA 11-005 Application Page 1 of 13 7/21/2010
Kaltag Solar Construction
SECTION 1 –APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Alaska Village Electric Cooperative, Inc
Type of Entity:
Electric Utility
Mailing Address
4831 Eagle Street
Anchorage,AK 99503
Physical Address
Telephone
(907) 565-5531
Fax
(907) 562-4086
Email
1.1 APPLICANT POINT OF CONTACT / GRANTS MANAGER
Name
Brent Petrie
Title
Manager, Community Development Key
Account
Mailing Address
4831 Eagle Street
Anchorage, AK 99503
Telephone
(907)565-5531
Fax
(907)562-4086
Email
BPetrie@avec.org
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are:(put an X in the appropriate box)
X An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes 1.2.2.Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If the
applicant is a collaborative grouping,a formal approval from each participant’s
governing authority is necessary. (Indicate Yes or No in the box )
Yes 1.2.3.As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes 1.2.4.If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Yes 1.2.5 We intend to own and operate any project that may be constructed with grant
funds for the benefit of the general public.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 2 of 13 7/21/2010
SECTION 2 –PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
2.1 Project Title –(Provide a 4 to 5 word title for your project)
Kaltag Solar-Construction (Round IV)
2.2 Project Location –
Include the physical location of your project and name(s) of the community or communities that will
benefit from your project.
Kaltag (pop. 172)is located on the west bank of the Yukon River, 75 miles west of Galena and
335 miles west of Fairbanks.
2.3 PROJECT TYPE
Put X in boxes as appropriate
2.3.1 Renewable Resource Type
Wind Biomass or Biofuels
Hydro, including run of river Transmission of Renewable Energy
Geothermal, including Heat Pumps Small Natural Gas
Heat Recovery from existing sources Hydrokinetic
X Solar Storage of Renewable
Other (Describe)
2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply)
Reconnaissance Design and Permitting
Feasibility X Construction and Commissioning
Conceptual Design
2.4 PROJECT DESCRIPTION
Provide a brief one paragraph description of your proposed project.
AVEC proposes to install a 10 kWh solar array in Kaltag. The array would be installed on the
side of the existing power plant facility that is owned and operated by AVEC. Work would
involve shipping materials to the community, installing, integrating,testing, and commissioning
the array. As a pilot study, installation of this small array in Kaltag would help AVEC evaluate
the benefits of solar arrays installed at power generating facilities.
2.5 PROJECT BENEFIT
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel
costs, lower energy costs, etc.)
As a pilot study, installation of this small array in Kaltag would help AVEC determine whether
solar arrays would be successful at other AVEC facilities and other communities through the
state.
The possible displacement of diesel fuel used for village power generation in Kaltag could be
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 3 of 13 7/21/2010
607 gal/yr. This project could save $2,000 during its first full year of operation (expected to be
2012).The savings associated with this project would offset AVEC’s operating costs in Kaltag.
2.6 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project.
The total project cost for the project is $100,000 of which $90,000 is requested in grant funds
from AEA. The remaining $10,000 (10%)would be matched in cash by AVEC.
2.7 COST AND BENEFIT SUMARY
Include a summary of grant request and your project’s total costs and benefits below.
Grant Costs
(Summary of funds requested)
2.7.1 Grant Funds Requested in this application.$90,000
2.7.2 Other Funds to be provided (Project match)$10,000
2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2)$100,000
Project Costs & Benefits
(Summary of total project costs including work to date and future cost estimates to get to a fully
operational project)
2.7.4 Total Project Cost (Summary from Cost Worksheet
including estimates through construction)
$100,000
2.7.5 Estimated Direct Financial Benefit (Savings)$
2.7.6 Other Public Benefit (If you can calculate the benefit in
terms of dollars please provide that number here and
explain how you calculated that number in your application
(Section 5.)
$
SECTION 3 –PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include contact information,a
resume and references for the manager(s). If the applicant does not have a project manager
indicate how you intend to solicit project management support.If the applicant expects project
management assistance from AEA or another government entity, state that in this section.
AVEC would provide overall project management and oversight.AVEC is the electric utility
serving Kaltag.To assist in the installation of the array, AVEC plans to hire Remote Power, Inc.,
who completed all the preliminary work on this project.
Brent Petrie, Manager, Community Development and Key Accounts,would lead the project
management team consisting of AVEC staff, consultants, and contractors.He has worked for
Alaska Village Electric Cooperative since 1998, where he manages the development of
alternatives to diesel generation for AVEC such as using hydro, wind or heat recovery. He also
manages relationships with AVEC’s largest customers and is the project manager for AVEC’s
many construction projects as an energy partner of the federally funded Denali Commission.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 4 of 13 7/21/2010
Mr. Petrie has been employed in the energy and resource field for more than thirty years,
having worked for the federal and state governments as consultant, planner and project
manager. He has been a utility manager or management consultant since 1993. As General
Manager of Iliamna-Newhalen-Nondalton Electric Cooperative from 1994 to 1998, he reported
to a seven-member, elected board of directors, and served as project manager on its
hydroelectric project development. He is an elected member of the Board of Directors of the
Utility Wind Interest Group representing rural electric cooperatives and serves on the Power
Supply Task force of the National Rural Electric Cooperative Association.Mr. Petrie has a
Master’s Degree in Water Resource Management and a Bachelor's degree in Geography.His
resume is attached.
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
1. Confirmation that all design and feasibility requirements are complete:Sept 2011
2. Completion of bid documents:Sept 2011
3. Contractor/vendor selection and award:Sept 2011
4. Construction Phases –Installation of panels:Oct 2011
5. Integration and testing:Oct 2011
6. Decommissioning old systems:N/A
7. Final Acceptance, Commissioning and Start-up:Oct 2011
8. Operations Reporting:ongoing
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them. The
Milestones must also be included on your budget worksheet to demonstrate how you propose to
manage the project cash flow. (See Section 2 of the RFA or the Budget Form.)
1.Confirmation that all design and feasibility requirements are complete (Sept 2011)
AVEC would work with Remote Power, Inc to ensure that all design and feasibility requirements
are completed once it is determined that the grant is funded. Since this is a relatively simple
project, this should not take over one month to complete.
2.Completion of bid documents (Sept 2011)
Since this is a simple project, bid documents would not be needed. AVEC would request a
formal quote from Remote Power, Inc once it is determined that the grant is funded.
3.Contractor/vendor selection and award (Sept 2011)
This task would be completed once the grant agreement is in place. AVEC has been working
with Remote Power, Inc and has an existing contract in place.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 5 of 13 7/21/2010
4.Construction Phases –Installation of panels (Oct 2011)
Materials would be shipped to Kaltag and the panels would be installed within one month of
signing a grant agreement.
5.Integration and testing Oct 2011
The small solar array would be integrated into the existing AVEC system and tested once it is
installed.This task would occur within one month of signing a grant agreement.
6.Decommissioning old systems:N/A
7.Final Acceptance, Commissioning and Start-up (Oct 2011)
The new solar array would be accepted, commissioned, and begin running immediately after it
is integrated and tested.
8.Operations Reporting ongoing
Because this is a pilot study, AVEC would closely monitor the system to determine its success
and flaws and whether a similar system could be installed at other AVEC facilities.
3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
for known, key personnel, contractors, and suppliers as an attachment to your application.
AVEC would use a project management approach that has been used to successfully design and
construct wind turbines throughout rural Alaska: A team of AVEC staff and external consultants.
AVEC staff and their role on this project includes:
Meera Kohler,President and Chief Executive Officer,would act as Project Executive and
will maintain ultimate authority programmatically and financially.
Brent Petrie, Manager, Community Development and Key Accounts, would lead the
project management team consisting of AVEC staff, consultants, and contractors.
Together with his group, Brent would provide coordination of the project within AVEC.
The group’s resources include a project coordinator, contracts clerk, accountant,
engineer, and a community liaison.Brent would be responsible for reporting directly to
AEA on the status of the project.
Mark Teitzel, Vice President/Manager of Engineering,would provide technical
assistance and information on the existing power system and possible issues and project
study needs.
Debbie Bullock, manager of administrative services,would provide support in
accounting,payables, financial reporting, and capitalization of assets in accordance with
AEA guidelines.
Anna Sattler, community liaison,would lead development of the Existing and Future
Energy Costs and Markets Memorandum and the Conceptual Business and Operating
Plan. Ms. Sattler would also communicate directly with Elim residents to ensure that
the community is informed
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 6 of 13 7/21/2010
The current project manager for the project, Robin Reich of Solstice Environmental Consulting,
would lead day to day work on the project, including ensuring:
Project schedule and budget adherence
AVEC’s Community Liaison has the most current project information to provide to the
community
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
AVEC would require that monthly written progress reports be provided with each invoice
submitted from contractors. The progress reports would include a summary of tasks
completed, issues or problems experienced, upcoming tasks, and contractor’s needs from
AVEC. Project progress reports would be collected and forwarded as one package to the AEA
project manager each month.
Quarterly face-to-face meetings would occur between AVEC and AEA to discuss the status of all
wind projects funded through the AEA Renewable Energy Grants program. Individual project
meetings would be held, as required or requested by AEA.
3.6 Project Risk
Discuss potential problems and how you would address them.
Resource availability:Because no long term monitoring of the solar resource has occurred in
Kaltag, the return on this project is questionable. Solar panels that have been installed could be
moved to another location, if the project is not as successful as expected.
Winter upkeep:Snow would need to be cleared from panels in the winter in order to ensure
performance. AVEC’s local operator would be responsible to maintaining the panels. If
problems are experienced with the array,Remote Power,Inc would be available to assist.
SECTION 4 –PROJECT DESCRIPTION AND TASKS
Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA.
The level of information will vary according to phase(s)of the project you propose to
undertake with grant funds.
If you are applying for grant funding for more than one phase of a project provide a
plan and grant budget form for completion of each phase.
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs.other alternatives that may be
available for the market to be served by your project.
See Tab G for additional information regarding the proposed resource and configuration.
According to National Renewable Energy Laboratory (NREL) solar data,Remote Power, Inc
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 7 of 13 7/21/2010
expects 8,183 kW to be produced each year by a 10 kW array installed at the power plant in
Kaltag. This assumes that the array is tilted to 49 degrees from May-September and 85 degrees
from October-April and there is no shading of the panels.
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
AVEC currently provides power to the communities of Kaltag with diesel generators.The Kaltag
power plant includes 3 CMS generator sets with a combined capacity of 835 kW (two 236 kW,
and one 363 kW generator sets). All three generator sets were installed in 2004.
The total production of the AVEC plant in Kaltag in 2009 was 745,913 kWh.The peak electric
demand in Kaltag in 2009 was 396 kW.Average demand in 2009 was approximately 213 kW
The Kaltag plant generated 14.23 kWh/gal kWh for each gallon of fuel consumed in 2009.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Kaltag uses diesel and heating oil as primary energy resources. In 2009,52,426 gallons of diesel
fuel was consumed to generate 745,913 kWh.
Installation of a 10 kW solar array will help to offset the operations at the power plant.In
addition, this pilot project would help AVEC and AEA to determine whether solar power is a
viable resource in Kaltag and other locations in the state. This project could lead to expansion of
the array in Kaltag and installation of other small arrays at AVEC facilities to offset operation
costs.
4.2.3 Existing Energy Market
Discuss existing energy use and its market.Discuss impacts your project may have on energy
customers.
Kaltag is located on the west bank of the Yukon River, 75 miles west of Galena and 335 miles
west of Fairbanks. It is situated on a 35-foot bluff at the base of the Nulato Hills, west of the
Innoko National Wildlife Refuge. It lies at approximately 64.327220 North Latitude and -
158.721940 West Longitude.(Sec. 29, T013S, R001E,Kateel River Meridian.)Kaltag is located
in the Nulato Recording District.The area encompasses 23.3 sq. miles of land and 4.1 sq. miles
of water.The area experiences a cold, continental climate with extreme temperature
differences. The average daily high temperature during July is in the low 70s °F; the average
daily low temperature during January ranges from 10 to below 0 °F. Sustained temperatures of -
40 °F are common during winter. Extreme temperatures have been measured from -55 to 90 °F.
Annual precipitation is 16 inches, with 74 inches of snowfall annually. The river is ice-free from
mid-May through mid-October.
In Kaltag, 33.9% of the population is below the poverty line, and the median household income
is $29,167, which is 50% less than the State’s median household income of $59,036.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 8 of 13 7/21/2010
The electricity generation in Kaltag in 2009 was 745,913 kWh. The load of is highest during the
winter months, with the bulk of electricity consumed by residences and the school.If this study
finds that solar resources are suitable, the addition of solar arrays to the electric generation
system could reduce the amount of diesel fuel used for operating the power plant in the
community.
Like all of Alaska, Kaltag is subject to long periods of darkness. Reliable electric service is
essential for the operation of home lighting, streetlights, and security lighting.Outside lighting
greatly improves the safety of village residents.Residents rely on subsistence resources
including salmon, whitefish,moose, bear, waterfowl, and berries.Subsistence food is gathered
and harvested and stored in refrigerators and freezers. Refrigeration is essential for the
extended storage of perishable foodstuffs, and reliable electric service is essential for proper
freeze storage of food. The construction of the proposed project would augment and improve
the existing power generation system by incorporating a locally available renewable resource.
Sources: Alaska Community Database.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
Optimum installed capacity
Anticipated capacity factor
Anticipated annual generation
Anticipated barriers
Basic integration concept
Delivery methods
Renewable Energy Technology.10kW solar array at the power plant in Kaltag (see Tab G for
placement)
Optimum installed capacity.10,000 watts.
Anticipated capacity factor.9%
Anticipated annual generation.8,118 kWh
Anticipated barriers.Because no long term monitoring of the solar resource has occurred in
Kaltag, the return on this project is questionable. Snow would need to be cleared from panels in
the winter in order to ensure performance. AVEC’s local operator would be responsible to
maintaining the panels. If problems are experienced with the array,Remote Power,Inc would
be available to assist.
Basic integration concept/Delivery methods.The array would hook directly into the power
plant.Remote Power has determined that connecting into the existing system would not be an
issue.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 9 of 13 7/21/2010
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
Land ownership would not be an issue because the project would be placed on land owned by
AVEC.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discussion of potential barriers
No permits would be needed because the array would be installed on the outside of an existing
power plant.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
Threatened or Endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and discuss other potential barriers
No environmental issues are expected since the array would be installed out the outside of the
power plant, within fenced property owned by AVEC.
4.4 Proposed New System Costs and Projected Revenues
(Total Estimated Costs and Projected Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
Total anticipated project cost, and cost for this phase
Requested grant funding
Applicant matching funds –loans, capital contributions, in-kind
Identification of other funding sources
Projected capital cost of proposed renewable energy system
Projected development cost of proposed renewable energy system
Total anticipated project cost, and cost for this phase/requested grant funding/matching
funds.The total project cost for the project is $100,000 of which $90,000 is requested in grant
funds from AEA. The remaining $10,000 (10%) will be matched in cash by AVEC.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 10 of 13 7/21/2010
Identification of other funding sources.No additional funding would be needed.
Projected capital cost of proposed renewable energy system/projected development cost of
proposed renewable energy system.No additional funding would be needed.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
(Note: Operational costs are not eligible for grant funds however grantees are required to meet
ongoing reporting requirements for the purpose of reporting impacts of projects on the
communities they serve.)
The costs of operating and maintaining this system (primarily snow clearing and resetting the
angle of the array once a year) would be included in the cost of maintaining the existing power
plant in Kaltag.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price -at a minimum indicate a price range
Proposed rate of return from grant-funded project
AVEC, the existing electric utility serving Kaltag,is a member-owned cooperative electric utility
and typically owns and maintains the generation, fuel storage, and distribution facilities in the
villages it serves.
This project is not expected to significantly affect the sale of power in Kaltag.
4.4.4 Project Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Please see cost/benefit sheet under Tab C.
SECTION 5–PROJECT BENEFIT
Explain the economic and public benefits of your project.Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff,or cost based rate)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
The possible displacement of diesel fuel used for village power generation in Kaltag could be 607
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 11 of 13 7/21/2010
gal/yr. This project could save $2,000 during its first full year of operation (expected to be
2012).
Installation of a 10 kW solar array would help to offset the operations at the power plant. In
addition, this pilot project would help AVEC and AEA to determine whether solar power is a
viable resource in Kaltag and other locations in the state. This project could lead to expansion of
the array in Kaltag and installation of other small arrays at AVEC facilities to offset operation
costs.
Kaltag is a member of the Tanana Chiefs Conference. The Tanana Chiefs Conference, Inc
Comprehensive Economic Development Strategy (TCC, 2002) Economic Development Goal (#2)
lists alternative energy development (Objective 4) as a priority. Installation of a solar array
would help the community and region to realize a goal that has been planned for over 8 years.
This project would help with the understanding of the solar resource in Interior Alaska. Data
acquired from this study assist nearby communities, like Nulato, Koyukuk, Galena, to understand
their wind resource.
SECTION 6–SUSTAINABILITY
Discuss your plan for operating the completed project so that it will be sustainable.
Include at a minimum:
Proposed business structure(s) and concepts that may be considered.
How you propose to finance the maintenance and operations for the life of the project
Identification of operational issues that could arise.
A description of operational costs including on-going support for any back-up or existing
systems that may be require to continue operation
Commitment to reporting the savings and benefits
As a local utility that has been in operation since 1968, AVEC is completely able to finance,
operate, and maintain this project for the design life. AVEC has capacity and experience to
operate this project.
Business Plan Structures and Concepts which may be considered:A business plan isn’t needed.
Local plant operators provide daily servicing. AVEC technicians provide periodic preventative or
corrective maintenance and are supported by AVEC headquarters staff, purchasing, and
warehousing.
How O&M will be financed for the life of the project/Operational issues which could
arise/Operating costs:The costs of operations and maintenance would be funded through
ongoing energy sales to the villages.There would be minimal cost associated operating this
project.
Commitment to reporting the savings and benefits:AVEC is fully committed to sharing the
savings and benefits accrued from this project information with their shareholders and is
committed to reporting project savings and benefits with AEA.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 12 of 13 7/21/2010
SECTION 7 –READINESS & COMPLIANCE WITH OTHER GRANTS
Discuss what you have done to prepare for this award and how quickly you intend to proceed
with work once your grant is approved.
Tell us what you may have already accomplished on the project to date and identify other grants
that may have been previously awarded for this project and the degree you have been able to
meet the requirements of previous grants.
Because there are no permitting or land issues, this project is ready move forward.Once
funding is known to be secured, AVEC would engage Remote Power to order equipment and
make plans to install the panels.Remote Power would travel to Kaltag and install the array
within one month of grant award.
AVEC received an AEA Round 1 grant to study the solar potential in Ambler. This project is a
result of the lessons learned in Ambler; however, AVEC used its own funds to plan and design
the Kaltag project.
SECTION 8–LOCAL SUPORT
Discuss what local support or possible opposition there may be regarding your project. Include
letters of support from the community that would benefit from this project.
Kaltag is a member of the Tanana Chiefs Conference.The Tanana Chiefs Conference, Inc
Comprehensive Economic Development Strategy (TCC, 2002) Economic Development Goal (#2)
lists alternative energy development (Objective 4) as a priority. Installation of a solar array
would help the community and region to realize a goal that has been planned for over 8 years.
Letters of support have been received from the City of Kaltag and the Kaltag Tribal Council (Tab
D).
SECTION 9 –GRANT BUDGET
Tell us how much you want in grant funds Include any investments to date and funding sources,
how much is being requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by milestones using the form –GrantBudget3.doc
The total project cost for the project is $100,000 of which $90,000 is requested in grant funds
from AEA. The remaining $10,000 (10%)would be matched in cash by AVEC.
A detail of the grant budget follows. Also see Tab C.
Renewable Energy Fund
Grant Application Round IV
AEA11-005 Grant Application Page 13 of 13 7/21/2010
Milestone or Task Grant Funds AVEC Total
1.Confirmation that all design and
feasibility requirements are complete $0 $0 $0
2.Completion of bid documents $0 $0 $0
3.Contractor/vendor selection and award $0 $0 $0
4.Construction Phases –Installation of
panels $72,000 $8,000 $80,000
5.Integration and testing $16,200 $1,800 $18,000
6.Decommissioning old systems $0 $0 $0
7.Final Acceptance, Commissioning and
Start-up $1,800 $200 $2,000
8.Operations Reporting $0 $0 $0
TOTALS $90,000 $10,000 $100,000
AVEC has used its own funds to plan for this project.
Tab A
Resumes
Tab B
Cost Worksheet
Renewable Energy Fund Round 4
Project Cost/Benefit Worksheet
RFA AEA11-005 Application Cost Worksheet Page 1 7-21-10
Kaltag Solar Construction
Please note that some fields might not be applicable for all technologies or all project
phases.The level of information detail varies according to phase requirements.
1.Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability.
Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel)
2.Existing Energy Generation and Usage
a)Basic configuration (if system is part of the Railbelt1 grid, leave this section blank)
i.Number of generators/boilers/other 3
ii.Rated capacity of generators/boilers/other 363 kW; 263 kw; 263 kW (all Kohlers)
iii.Generator/boilers/other type diesel generators
iv.Age of generators/boilers/other All installed 2004
v.Efficiency of generators/boilers/other 14.23 kW/gal
b)Annual O&M cost (if system is part of the Railbelt grid, leave this section blank)
i.Annual O&M cost for labor $140,000 (labor and non-labor combined)
ii.Annual O&M cost for non-labor N/A
c)Annual electricity production and fuel usage (fill in as applicable)(if system is part of the
Railbelt grid, leave this section blank)
i.Electricity [kWh]745,913 kWh (2009 Operations data)
ii.Fuel usage
Diesel [gal]52,426 gal (2009 AVEC Operations data)
Other
iii.Peak Load 396 kW (2009 AVEC Operations data)
iv.Average Load 213 kW (2009 AVEC Operations data)
v.Minimum Load
vi.Efficiency 14.23 kWh/gal (2009 AVEC Operations data)
vii.Future trends
d)Annual heating fuel usage (fill in as applicable)
i.Diesel [gal or MMBtu]
ii.Electricity [kWh]
iii.Propane [gal or MMBtu]
iv.Coal [tons or MMBtu]
v.Wood [cords, green tons, dry tons]
vi.Other
1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric
Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.
Renewable Energy Fund Round 4
Project Cost/Benefit Worksheet
RFA AEA11-005 Application Cost Worksheet Page 2 7-21-10
3.Proposed System Design Capacity and Fuel Usage
(Include any projections for continued use of non-renewable fuels)
a)Proposed renewable capacity
(Wind, Hydro, Biomass, other)
[kW or MMBtu/hr]
10 kW (Solar)
b)Proposed annual electricity or heat production (fill in as applicable)
i.Electricity [kWh]8,188 kWh
ii.Heat [MMBtu]
c)Proposed annual fuel usage (fill in as applicable)
i.Propane [gal or MMBtu]
ii.Coal [tons or MMBtu]
iii.Wood [cords, green tons, dry tons]
iv.Other
4.Project Cost
a)Total capital cost of new system $100,000
b)Development cost
c)Annual O&M cost of new system No change
d)Annual fuel cost
5.Project Benefits
a)Amount of fuel displaced for
i.Electricity 607 gal/year
ii.Heat
iii.Transportation
b)Current price of displaced fuel $3.11/gal (ISER, 2010)
c)Other economic benefits
d)Alaska public benefits
6.Power Purchase/Sales Price
a)Price for power purchase/sale
7.Project Analysis
a)Basic Economic Analysis
Project benefit/cost ratio 0.47
Payback (years)n/a
Tab C
Budget Form
Renewable Energy Fund Grant Round IV Grant Budget Form 7-21-10
KALTAG SOLAR CONSTRUCTION
Milestone or Task
Anticipated
Completion Date
RE-Fund
Grant Funds
Grantee Matching
Funds
Source of Matching
Funds:
Cash/In-kind/Federal
Grants/Other State
Grants/Other
TOTALS
1.Confirmation that all design and feasibility
requirements are complete.
Sept 2011 $0 $0 $0
2.Completion of bid documents Sept 2011 $0 $0 $0
3.Contractor/vendor selection and award Sept 2011 $0 $0 $0
4.Construction Phases –Installation of
panels Oct 2011 $72,000 $8,000 Cash $80,000
5.Integration and testing Oct 2011 $16,200 $1,800 Cash $18,000
6.Decommissioning old systems N/A $0 $0 $0
7.Final Acceptance, Commissioning and
Start-up Oct 2011 $1,800 $200 Cash $2,000
8.Operations Reporting ongoing $0 $0 $0
TOTALS $90,000 $10,000 $100,000
Budget Categories:
Direct Labor & Benefits $$8,500 $8,500
Travel & Per Diem $$1,000 $1,000
Equipment $$$
Materials & Supplies $$500 $500
Contractual Services $90,000 $$90,000
Construction Services $$$
Other $$$
TOTALS $90,000 $10,000 $100,000
Tab D
Letters of Support
Tab E
Authorized Signers Form
Tab F
Authority
Tab G
Additional Materials
Report Name Kaltag
Report Date 8/27/2010 0:00
Declination
Location FAIRBANKS, AK 99708
Lat/Long 64.33 / -158.72
Weather Station NREL PVWATTS, , Elevation: N/A feet
Site Distance N/A Miles
Report Type PV
Array Type Adjustable Tilt
Tilt Angle 49.5 deg/85 deg
Azimuth 133 deg
Panel Make Sharp
Panel Model NT-175U1
Panel Count 58
DC Rate (per panel)175 W
Total System Size 10,000 W
Inverter Make Enphase Energy
Inverter Model M190-72-240-Sxx
Inverter Count 58
Derate Method Using Components
Derate Factor 0.795
Notes: Results assume array is tilted to 49 degrees from May-September and 85 degrees from October-April.
Please visit us on the web at www.remotepowerinc.com. (907-457-4299)
Remote Power, Inc
Summary Report
Solar Obstruction Data
Month Actual Solar Rad
w/ Shading
Azimuth=180.0
Tilt=49.0
KWhr/m^2
Tilt=varies
Actual AC Energy
(KWH) w/
shading
Azimuth=180
Tilt=varies
Actual AC Energy
(KWH) w/o
shading
Azimuth=180
Tilt=varies
January 0.63 0.0 144.0
February 1.93 0.0 445.0
March 3.54 0.0 893.0
April 5.04 0.0 1,197.0
May 4.94 0.0 1,133.0
June 5.22 0.0 1,106.0
July 4.77 0.0 1,023.0
August 4.05 0.0 881.0
September 2.97 0.0 643.0
October 1.82 0.0 399.0
November 1.18 0.0 255.0
December 0.29 0.0 69.0
Totals 3.03 0.0 8,188.0
Yearly Average
Notes: Results assume array is tilted to 49 degrees from May-September and 85 degrees from October-April.
Please visit us on the web at www.remotepowerinc.com. (907-457-4299)
Remote Power, Inc
Summary Report