HomeMy WebLinkAboutprocurement policy summaryCity of Homer Procurement Policy
(Summary of key provisions)
Contracts and Purchases
Homer City Code (Section 3.16.010) authorizes the City Manager or his designee to carry out a
contract for purchase or issue purchase authorizations for all supplies, materials, equipment and
services for the offices, departments and agencies of the City as well as contract for the
construction, repair or improvements of City facilities.
Purchases or contracts valued under $25,000 may be made in the open market without publishing
notice in a newspaper. If the value is between $10,000 and $25,000 there shall be at least three
competitive written bids from three vendors with the contract awarded to the lowest responsive
bidder. If the value is more than $25,000 contracts may be made only after a notice calling for bids
is printed in a newspaper of general circulation within the City.
Sealed proposals shall be received at the time and place designated in the request for proposals.
Proposals shall be opened avoiding disclosure of their contents to competing proponents during the
process of negotiation. Proposals and evaluations are open to public inspection only after the
contract award.
In determining the lowest responsive and responsible bidder, the City will consider the price, ability,
capacity and skill of the bidder to perform the contract within time and price specified, the reputation
and experience of the bidder, and bidder performance and payment under a previous contract.
Awards will be made to the proponent whose final proposal is determined to be most advantageous
to the City.
The City of Homer may give preference to City of Homer residents, workers, businesses,
contractors, producers and dealers when the contract does not exceed the lowest non-local bid by
more than the following percentages:
• For contract/purchase up to $500,000 – 5% higher than non-local bid.
• For contract/purchase greater than $500,000 – 5% higher than non-local bid on first
$500,000 and 2.5% higher than non-local bid on amount in excess of $500,000.
The City Council may approve the procurement of a supply, equipment, service or construction item
without competitive bidding if it has been determined that there is only one available source or
single provider. Based on the review and recommendation of the Director of Finance, the City
Manager may approve this Sole Source exception to the procurement policy.