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HomeMy WebLinkAboutUAF Alaska Wind for Schools Application November 5, 2009 Alaska Energy Authority 813 West Northern Lights Blvd. Anchorage, AK 99503 Re: Proposal to AEA Renewable Energy Fund, Round 3: “Wind for Schools Project” Dear Sir or Madam: The University of Alaska Fairbanks is pleased to submit the attached proposal, “Wind for Schools Project.” The Principal Investigator from UAF is Gwen Holdmann, Director of the Alaska Center for Energy and Power, INE. As ARO for the UAF Office of Sponsored Programs, I affirm that UAF, as a division of the Alaska State government, is eligible to apply for this funding. UAF is committed to supporting this project as outlined in the statement of work and budget, and that UAF has the necessary infrastructure to manage and support this project. UAF is in compliance with applicable federal, state, and local laws, including existing federal credit and federal tax obligations. If you need additional information, please feel free to call my office at (907) 474-1851. Sincerely, Andrew Parkerson-Gray, Director Office of Sponsored Programs University of Alaska Fairbanks Renewable Energy Fund Round 3 Grant Application AEA 10-015 Application Page 1 of 16 10/7/2009 Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org/RE_Fund-III.html Grant Application Form GrantApp3.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet3 .doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget3.d oc A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInst ructions3.pdf Instructions for completing the above grant budget form. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 2 of 16 10/7/2009 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) University of Alaska, Fairbanks; Institute of Northern Engineering; Alaska Center for Energy and Power; Wind Diesel Application Center Type of Entity: Government Entity (University Research Center) Mailing Address P.O. Box 755910, Fairbanks, AK 99775-5910 Physical Address 525 Duckering Building, 309 Tanana Loop Telephone 907-474-5402 Fax 907-474-6686 Email gwen.holdmann@alaska.edu 1.1 APPLICANT POINT OF CONTACT Name Maggie Griscavage Title Director, Office of Grants Administration Mailing Address University of Alaska Fairbanks PO Box 757880 109 Administrative Services Center Fairbanks AK 99775-7880 Telephone 907-474-7301 Fax 907-474-5506 Email fygrcon@uaf.edu 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or x A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 3 of 16 10/7/2009 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) Alaska Wind For Schools Program  2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project. This is a statewide program which will be centrally operated through the University of Alaska, Fairbanks.   However, this program installs SkyStream wind turbines in k‐12 schools across the state.  Ten schools are listed as  being closest to deployment:  Sherrod Elementary (Palmer), Kodiak, St. Paul Island, Pt. Hope, Dillingham, Togiak,  Kwig, Kong, Unalakleet, and Gambell.  2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type x Wind Biomass or Biofuels Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) Reconnaissance Design and Permitting Feasibility x Construction and Commissioning Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. Wind Powering America and the National Renewable Energy Laboratory (NREL) launched the Wind for Schools  project in 2005 by conducting a pilot project in Colorado that resulted in one small wind turbine installed in  Walsenburg, wind energy curriculum development, and a great deal of enthusiasm for the Wind for Schools  project's potential. The Wind for Schools project will be replicated in Alaska by installing many more small wind  turbines, engaging local citizens in a wind energy discussion, and developing a knowledge base for wind energy  within schools.  The general approach of the Wind for Schools project is to install small wind turbines at rural elementary and  secondary schools (hosts) while developing Wind Application Centers at higher education institutions. Teacher  training and hands‐on curricula are implemented at each host school to bring the wind turbine into the classroom  through interactive and interschool wind‐related research tasks. The students at the Wind Application Centers  assist in the assessment, design, and installation of the small wind systems at the host schools, acting as wind  energy consultants. They also participate in class work and other engineering projects in the wind energy field,  preparing them to enter the energy  workforce pursuing fields, such as engineering and technical trades, as wells  as economics, social science, education, and environmental sciences.  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 4 of 16 10/7/2009 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.)  The overall objectives of the project are to 1)Engage rural school teachers and students in wind energy; 2)Educate  college students in wind energy applications, which will equip engineers for the growing U.S. wind industry; and  3)Introduce wind energy to rural communities, initiating a discussion of wind energy’s benefits and challenges.   Installing wind turbines in the individual schools provides students and teachers with a physical example of how  communities can take part in providing for the economic and environmental security of the nation while allowing  exciting, hands‐on educational opportunities.      While the overall objective is primarily educational, there will be a small financial benefit to the schools from the  electricity produced from the wind turbine.  The exact benefit will vary according to the location of the wind  turbine and the arrangements made between the school and the utility.  2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The total grant funds requested in this application are $293,238.  Approximately $200,000 is requested for  equipment needed to install SkyStream 3.7 wind turbines in at least ten schools across the state of Alaska.   Planning and coordination have already begun in communities and amongst other state wide entities that are  collaborating to develop a successful and sustainable program.  Approximately $90,000 is being requested to  support the Wind for Schools program from an operational standpoint.  2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $293,238 2.7.2 Other Funds to be provided (Project match) $ 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $293,238 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $293,238 2.7.5 Estimated Direct Financial Benefit (Savings) $19,710/yr ($.30/kWh)(30% CF) 2.7.6 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) Impacting the lives of Alaska’s children- priceless Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 5 of 16 10/7/2009 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. The grant and financial management will be carried out by the University of Alaska Fairbanks, Institute of Northern  Engineering, Alaska Center for Energy and Power.  The lead PI, Gwen Holdmann, will serve as overall administrative  PI of the project and will be responsible for maintaining the timeline, and spending plan.  In addition, Katherine  Keith will facilitate overall coordination of the program.  Katherine is an engineer with a background in Wind‐Diesel  systems with experience working on the Kotzebue wind farm.  Katherine is funded through a grant from the Alaska  Energy Authority to organize wind related research activities in Alaska.  She is also responsible for outreach  activities, meeting planning, and data collection.   3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) With funding being available on July 15th, 2010 the schedule is based around this date.  It is expected that all  preliminary work regarding program development, coordination between community entities, and curriculum  development will be completed.  The ultimate objective of this proposal will be to install a minimum of ten  turbines to schools across the state.  However, it is expected that more schools will be considered a part of this  program.  The Wind for Schools program typically requests that the community determine methods to pay for the  system itself by either having a local program sponsor or through grant funding.  Therefore, an exact schedule  listing the turbine erection in each different community is unrealistic at this point.  A general timeline is  appropriate and listed below.  Unlike a typically construction project, these turbines are small and take only one  day to erect.  Project Timeline Task 1.1 Program Plan Finalized 15-Jul-10 Task 1.1 School Candidates Finalized 15-Jul-10 Task 1.2 Individual School Plans Finalized 15-Jul-09 Task 1.3 Year Long Curriculum Plan Established 15-Jul-10 Task 2.1 Equipment Purchased 15-Jul-10 Task 2.2 Installation Designs Done 15-Jul-10 Task 3 INDIVIDUAL SCHOOL SCHEDULES WILL VARY 15-Aug-10 Task 3.0 Site Visit 15-Aug-10 Task 3.1 Building Permit Received 15-Aug-10 Task 3.2 Foundations Installed 15-Aug-10 Task 3.3 Media Contacted 15-Aug-10 Task 3.4 Tower, Turbine, and Data Acquisition Installed 15-Aug-10 Task 4.0 One Train the Trainer Session 31-Aug-10 Task 5.0 Curriculum Support Ongoing Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 6 of 16 10/7/2009 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) The key tasks are listed in the table below which was created by the National Renewable Energy Lab.  It is  important that Alaska’s key program milestones match up to that of national program milestones.  The table is  meant as a general guideline only.     3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. WiDAC was formed in 2008 to support the broader deployment of cost‐effective wind‐diesel technologies to  reduce and/or stabilize the cost of energy both on an international level and specifically in Alaska’s rural  communities.  The increasing global acceptance of wind‐diesel technology combined with the expanded need for  intelligent grids, impacts of global environmental change, and economic uncertainly of continued sole dependence  on fossil fuels in isolated communities, spurred the University of Alaska to develop WiDAC as a dedicated program  that can provide analysis, research, and an educational base for this new market area.  WiDAC is designed as  collaboration between industry and private sector developers and researchers, organized around a consortium of  agencies, national labs, utilities, and private sector manufacturers and businesses involved in or supporting wind  and wind‐diesel projects in Alaska.  Founding partners include the Alaska Energy Authority, and the National  Renewable Energy Laboratory.      Within the UA system, the Alaska Center for Energy and Power (lead organizing entity), the Mat Su Campus, the  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 7 of 16 10/7/2009 Tanana Valley Campus, the Chukchi Campus, the Bristol Bay Campus, and the Institute for Social and Economic  Research at the University of Alaska Anchorage are all partners in WiDAC.  WiDAC also has affiliations with other  Universities, including the University of Massachusetts.      In addition to University partners, numerous statewide entities have collaborated with WiDAC and REAP to  develop the Alaska Wind for Schools Program.  These include the:  Alaska Energy Authority, Alaska Youth for  Environmental Action, Northwest Arctic Borough, Chaninik Wind Group, TDX Power, Yukon River Intertribal  Watershed Council, Western Community Energy, USDA Rural Development, Future Farmers of America, 4‐H, and  others.  This dynamic team will help to ensure that the project has long term sustainability.     Regarding equipment procurement, a competitive bid process was completed November 6th, 2009 among the four  authorized SkyStream dealers in Alaska.  Two dealers have submitted bids:  Susitna Energy Systems and Alaska  Wind Industries. Final selection will be determined later.  However, the schools will have the option of selecting a  different company but would not be guaranteed the Wind for Schools price or added value packages.     The drawing below is a schematic provided by NREL which details how different organizations work together to  create a sustainable program.    .      3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Regular updates will be provided to the Alaska Energy Authority as requested.    3.6 Project Risk Discuss potential problems and how you would address them. There is little to no risk involved with this project.  NREL has initiated this project in six other states across the U.S.  and have been able to plan how best to reduce risk and make timely impact with the installations and curriculum.     If anything, there is a risk of failing to build long term sustainability into this project.  For this reason it is required  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 8 of 16 10/7/2009 that each community installation have significant horizontal integration across the community partners.  Each  school will go through an application process whereby it gets reviewed to ensure that the program will not be  dropped after two years when the motivated science teacher leaves.   Community profiles have been completed  for numerous schools and are attached as an appendix at the end of the document.   These profiles are ‘live’ and  are intended to grow and the community moves closer to the actual installation and curriculum implementation.      Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 9 of 16 10/7/2009 SECTION 4 – PROJECT DESCRIPTION AND TASKS • Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. The standard system will incorporate a SkyStream 3.7™ wind turbine on a 70‐ft guyed tower. This 2.4‐kW wind  turbine will produce about 3,600‐4,000 kWh/year, depending on annual average wind speeds.  4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The Wind for Schools Project basic system configuration incorporates a single SkyStream™ wind turbine, a 70‐ft  guyed tower, disconnect boxes at the base of the turbine and at the school, and an interconnection to the school’s  electrical system. The Wind for Schools system includes all of the disconnects and tower hardware associated with  the project. For simplicity, the WACs will only install this basic power system configuration, although other tower  options are available for special circumstances. If schools are interested in larger or different turbines, the state  team may assist in the technical (but not financial) portions of the project.  4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The SkyStream™ wind turbine is only a 2.4 kW wind turbine and will have absolutely no impact in most  communities.  If a school desires to have a larger wind turbine, such as the Northwind 100, the school will need the  support of the local electric utility.  In most situations found in Alaska, the utility will take ownership of the  Northwind 100 allowing the schools to receive the education benefit of the turbine without the maintenance  concerns.  Any conflicts amongst the community partners must be dealt with before the turbine is installed.  It is  not the intention of the Alaska Wind for Schools program to meddle with local politics.  Each community is required  to complete a community profile and an application where these issues and problems will come up early in the  planning process.   4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 10 of 16 10/7/2009 To ensure the success of a Wind for Schools project, the local electricity provider should be involved. The utility or  cooperative should provide technical expertise (both in terms of installation and education) and assist in the  installation of the wind turbine and associated hardware. The school and state facilitator will be expected to secure  the support and assistance from the local provider. If this support is unable to be given by the local utility, then the  wind turbine will not be used to meet the electrical load but will be used for an alternative purpose such as  providing heat.     Community education is one of the goals of the Wind for Schools Project, and the local electricity provider is a  critical project partner. In most rural areas, the local utility or energy cooperative is one of the key community  members, an entity that supplies the services that have expanded development and the quality of life. The Wind  Powering America program supports an environmentally sustainable energy economy, including the expanded use  of wind energy, as a way to bring prosperity to rural communities. The local electricity providers play a special role  in assisting this development opportunity, although many are hesitant because of lack of experience with wind  technologies. The Wind for Schools Project hopes to help bridge this experience gap.  4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods The standard system will incorporate a SkyStream 3.7™ wind turbine on a 70‐ft guyed tower. This 2.4‐kW wind  turbine will produce about 3,600‐4,000 kWh/year, depending on annual average wind speeds. Several tower  options will also be available (including a monopole tower, or self‐supporting tower without guy wires), although  these tower options will incur an additional cost to the school. Other wind turbines or configurations will be  considered part of the Wind for Schools Project offering, when such exemptions make sense for the community.   4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. Although project financial structures will vary from community to community, the schools own and are responsible  for the wind turbine system. The school will also provide land for the project.    4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers The Wind for School community could potentially need to secure a conditional use permit from the borough and  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 11 of 16 10/7/2009 FAA permitting.  The total time required to obtain these documents will vary depending on the community location.   However, these documents will be secured prior to July 15th, 2010 so that they will not slow down the construction  season. In addition, if a community is having permitting problems another community, with less hurdles, will be  selected for initial project implementation.    4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers This will be depending on each individual community and there are no specific concerns that immediately come to  mind.  Wind turbines will be erected on school property where there are no environmental impacts.  However,  these issues will be addressed during the initial community evaluations.  If environmental impacts pose a threat to a  specific project‐WiDAC and REAP will try and help the school determine a more appropriate solution.    4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds – loans, capital contributions, in-kind • Identification of other funding sources • Projected capital cost of proposed renewable energy system • Projected development cost of proposed renewable energy system NREL, DOE, and state energy offices provide general support, especially during the initial project years. A Wind for  Schools Project wind turbine costs approximately $6,000 in out‐of‐pocket costs. NREL/DOE does not provide funds  for turbine hardware, although it may contribute to the cost of data monitoring systems and other educational  materials. The school will provide approximately $1,500, the sale of the green tags will provide approximately  $2,000, and state‐based grants or equipment buy‐down will provide the remaining $2,500. Many project  participants donate their time, and the local utility or co‐op hopefully will provide in‐kind support for the turbine  installation. Other funding options, such as low‐ or no‐interest loans, a revolving loan fund, or other financial  assistance, may be available from state organizations or local benefactors.    The $200,000 in equipment costs that is being requested from this fund will be used to benefit the most schools  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 12 of 16 10/7/2009 possible.  At this time, it is impossible to say exactly what the cost will be for every community.  Each school is  expected to come up with financial contributions to the project.  Ultimately, the resources within the community  will be able to front the entire cost of the program.  The $200,000 will be used to help those communities who have  exhausted all other resources and still cannot afford the wind turbine.   4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) Typically, there are no significant operation and maintenance costs associated with the SkyStream wind turbine.   This is one reason why it is the preferred turbine of the Wind for Schools Program.  Ideally, the local electric utility  will assume any maintenance costs as an in kind contribution to the local school program.  This will be dealt with on  a community by community basis.    4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range • Proposed rate of return from grant-funded project The energy from the wind turbines will offset a modest amount of energy usage at the school. The green attributes  for the energy produced by the Wind for Schools Project turbines will be sold to defray the wind turbine costs.  Through a green tag marketer (e.g., Community Energy), a sponsoring company will pre‐purchase the green tag  production from the turbine over the first 10 years of operation.  4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. See attached.   SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non-economic public benefits to Alaskans over the lifetime of the project Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 13 of 16 10/7/2009 The U.S. Department of Energy’s (DOE’s) Wind Powering America program (based at the National Renewable  Energy Laboratory) sponsors the Wind for Schools Project to raise awareness in rural America about the benefits of  wind energy while simultaneously educating college seniors regarding wind energy applications.  The three primary project goals of the Wind for Schools Project are to:   • Engage rural school teachers and students in wind energy   • Equip college students in wind energy applications   • Introduce wind energy to rural communities, initiating a discussion of wind energy’s benefits and challenges.    Community education is one of the goals of the Wind for Schools Project, and the local electricity provider is a  critical project partner. In most rural areas, the local utility or energy cooperative is one of the key community  members, an entity that supplies the services that have expanded development and the quality of life. The Wind  Powering America program supports an environmentally sustainable energy economy, including the expanded use  of wind energy, as a way to bring prosperity to rural communities. The local electricity providers play a special role  in assisting this development opportunity, although many are hesitant because of lack of experience with wind  technologies. The Wind for Schools Project hopes to help bridge this experience gap.  SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits In order to ensure long term sustainability eight entities are involved in each Wind for Schools Project: the school  (which includes a science teacher, the school administration, and the community); a Wind Application Center  (WiDAC); a state facilitator (REAP); Wind Powering America/NREL/ DOE; a green tag marketer and sponsoring  company; a wind turbine manufacturer (Northern Power and Southwest Wind Power); the local utility or electric  cooperative; and the state energy office (AEA).     In order for a Wind for Schools project to succeed; people at all levels must support the concept: the science  teacher, the school principal and administration, the district superintendent and administration, and the school  board. The school provides land for the project, support for the interconnection of the wind turbine to the school  electrical system, facilities support, financial support, and support for the project in community meetings or other  organizational events. After the installation, the science teacher uses the wind turbine as a teaching aid in energy‐ related curricula and possibly as a source for science fair concepts. Although project financial structures will vary  from state to state, the schools own and are responsible for the wind turbine system.    WiDAC will provide technical assistance to rural schools (analyzing the wind resource, energy usage, sitting,  permitting, land use, and financials, as well as overseeing the installation of the power system and the DAS and  analyzing the performance data). After the first year, new K‐12 candidate schools will be identified in the early fall.  WiDAC will conduct analysis and permitting during the fall academic semester and will install the turbines in the  spring, possibly as a junior or senior academic project. WiDAC will implement a wind energy curriculum and will  graduate engineers and systems analysts knowledgeable in the wind application process and hopefully interested in  pursuing wind energy as a career.   After the 3‐year implementation period, WiDAC will assume the responsibilities of the state facilitator and will  become the primary repository of wind energy applications knowledge and expertise. Schools, small business  owners, residential users, state policymakers, regulators, and other stakeholders will view WiDAC as the source of  information regarding wind energy applications. Although Wind Powering America/NREL will provide technical and  Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 14 of 16 10/7/2009 financial support to develop the WAC, it is anticipated that after 3 years WiDAC will develop additional funding  sources.    In addition to the Wind Application Center a state facilitator will assist with the program.  REAP will assume this role.   REAP will assist Wind Powering America in developing the Wind for Schools Project in each state. The facilitator’s  primary responsibility is to identify candidate K‐12 schools and science teachers and support the project’s  development by working with the local communities and school administrations. The state facilitator is also  responsible for working with Wind Powering America and the WAC to line up funding and implement each project.  The facilitator’s role is designed to last about 3 years, at which point the WiDAC will assume the facilitator  responsibilities. Wind Powering America will provide initial funding for the state facilitator.  SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants.   All identified schools will be ready for immediate deployment upon receipt of funding.  No other funding sources  have been awarded. WiDAC is applying to the Department of Energy’s Wind Powering America Program to become  an official Wind for Schools state.  This would allow WiDAC and REAP to receive around $60,000/year for three  years to help with the operational support of the program.  This is considered seed money to invest in the program  development but is not to be used to procure equipment.  The awards will be announced at the end of the 2009.    SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. See attached letters of support.  SECTION 9 – GRANT BUDGET Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 15 of 16 10/7/2009 Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form – GrantBudget3.doc Salaries  Senior Personnel.  Funding to support a total of 40 hours years is requested for the Principal Investigator, Gwen  Holdmann, of this project. Per UAF policy, faculty receive leave benefits at a rate of 18,7%%, calculated on salary.  Total cost to Project: $3,567.  Other Personnel. Funding to support 150 hours is requested for Kat Keith, who will coordinate with the schools.  Funding to support 100 hours is requested for Tom Johnson, who will oversee installation.  Per UAF policy, staff  receive leave benefits at a rate of 20.2%, calculated on salary. Total cost to Project: $12,133.  Support is requested for one Masters level Graduate Student Research Assistant for one year.  Students work 20  hours per week during the academic year (560) and 40 hours per week during the summer (760), for a total of  1320 hours.  Total cost to project: $37,660.  Fringe Benefits  Staff benefits are applied according to UAF’s benefit rates for FY10, which are negotiated with the Office of Naval  Research (ONR) annually. Rates are 28.2% for senior salaries, 44.1% for staff, and 8.0% for graduate and  undergraduate students (summers only). Additionally, UAF requires that any graduate student supported by a  research project also receive health insurance while working on the project. Costs for academic and summer  coverage in FY10 are $1,182.  Total cost to Project: $8,816.  Travel  Funds of $17,860 are requested to support travel to Alaska villages, which are the field sites of this project.  Airfare  costs are estimated at $1,200 per RT ticket. Per diem is estimated at $268 per day, based on current pricing, US  Government figures and UA Board of Regents policy.  Total cost to Project: $17,860.    Permanent Equipment  Funding of $200,000 for 10 Skystream 3.7 wind turbines is requested; the proposed research is based on use of  this equipment, which will be installed at various schools in 10 Alaskan villages.     Other. UAF requires that any graduate student supported by a research project over the course of the academic year also receive tuition support and health insurance costs for the life of the project.  Costs in Year 1 are $13,202 per  student and increases by 10% annually, for a total of $13,202.  Al A^KA Renewable Energy Fundenergya^thortty Grant Application Round 3 SECTION 9 -ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A.Resumes of Applicant's Project Manager,key staff,partners,consultants,and suppliers per application form Section 3.1 and 3.4. B.Cost Worksheet per application form Section 4.4.4. C.Grant Budget Form per application form Section 9. D.Letters demonstrating local support per application form Section 8. E.An electronic version of the entire application on CD per RFA Section 1.6. F.Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: -Commits the organization to provide the matching resources for project at the match amounts indicated in the application. -Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. -Provides as point of contact to represent the applicant for purposes of this application. -Certifies the applicant is in compliance with applicable federal,state,and local, laws including existing credit and federal tax obligations. F.CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct,and that the applicant is in compliance with,and will continue to comply with,all federal and state laws including existing credit and federal tax obligations. Print Name Signature Title Direc-for, Date AEA10-015 Grant Application Page 13 of 13 10/7/2009 Renewable Energy Fund Grant Round III Grant Budget Form 10-7-09 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In-kind/Federal Grants/Other State Grants/Other TOTALS 1) Program Documents Complete 1/2010 $ 5,000 $0 $ 5,000 2) Ten Candidate Schools Selected 2/2010 $ 0 $0 $ 0 3) Individual School Plans Complete 3/2010 $ 16,921 $0 $ 16,921 4) School Financial Plans Complete 4/2010 $ 16,921 $0 $ 16,921 5) Permits Secured 5/2010 $ 5,200 $0 $ 5,200 6) Equipment Procurement 7/2010 $200,000 $0 $200,000 7) Wind Turbine Installation at host schools 8/2010 $ 31,428 $0 $ 31,428 8) Training Week in Anchorage 9/2010 $ 17,768 $0 $ 17,768 $ $ $ TOTALS 293,238 $293,238 Budget Categories: Direct Labor & Benefits $62,176 $0 $62,176 Travel & Per Diem $17,860 $0 $17,860 Equipment $200,000 $0 $200,000 Materials & Supplies $0 $0 $ Contractual Services $0 $0 $ Construction Services $0 $0 $ Other $13,202 $0 $13,202 TOTALS $293,238 $0 $293,238 Applications should include a separate worksheet for each project phase (Reconnaissance, Feasibility, Design and Permitting, and Construction)- Add additional pages as needed   Renewable Energy Fund Round 3 Project Cost/Benefit Worksheet   RFA AEA10-015 Application Cost Worksheet Page 1 10-7-09 Please note that some fields might not be applicable for all technologies or all project phases. The level of information detail varies according to phase requirements. 1. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. Variable, schools located in areas with demonstrated wind resource Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) 2. Existing Energy Generation and Usage a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other n/a ii. Rated capacity of generators/boilers/other n/a iii. Generator/boilers/other type n/a iv. Age of generators/boilers/other n/a v. Efficiency of generators/boilers/other n/a b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor n/a ii. Annual O&M cost for non-labor n/a c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] n/a ii. Fuel usage Diesel [gal] n/a Other n/a iii. Peak Load n/a iv. Average Load n/a v. Minimum Load n/a vi. Efficiency n/a vii. Future trends n/a d) Annual heating fuel usage (fill in as applicable) i. Diesel [gal or MMBtu] n/a ii. Electricity [kWh] n/a iii. Propane [gal or MMBtu] n/a iv. Coal [tons or MMBtu] n/a v. Wood [cords, green tons, dry tons] n/a vi. Other n/a                                                              1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric  Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power.      Renewable Energy Fund Round 3 Project Cost/Benefit Worksheet   RFA AEA10-015 Application Cost Worksheet Page 2 10-7-09 3. Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a) Proposed renewable capacity (Wind, Hydro, Biomass, other) [kWh or MMBtu/hr] Variable, depends on location b) Proposed Annual electricity or heat production (fill in as applicable) i. Electricity [kWh] 4,730 kWh approximately with ten systems installed ii. Heat [MMBtu] Potential to offset space heating c) Proposed Annual fuel Usage (fill in as applicable) i. Propane [gal or MMBtu] ii. Coal [tons or MMBtu] iii. Wood [cords, green tons, dry tons] iv. Other 4. Project Cost a) Total capital cost of new system $20,000 per system (ten systems planned) b) Development cost n/a c) Annual O&M cost of new system n/a d) Annual fuel cost n/a 5. Project Benefits a) Amount of fuel displaced for i. Electricity ii. Heat iii. Transportation b) Price of displaced fuel c) Other economic benefits d) Amount of Alaska public benefits Statewide benefit for education and outreach 6. Power Purchase/Sales Price a) Price for power purchase/sale Not applicable 7. Project Analysis a) Basic Economic Analysis Project benefit/cost ratio Estimated to be an average of 1.3 Payback Candidate School Profile for Dillingham High School (Date 11/09/09) School Info School Name Dillingham High School Mailing address PO Box 170, Dillingham, AK 99576 Physical Address North Seward Street Phone 907-842-5221 Fax 907-842-4395 School District Dillingham City School District Science Teachers Bill Rodawalt (Alt HS) Bill Harris Summer Graber Phone 907-842-5023 907-842-5221 907-842-5221 Email william@dlgsd.org bill@dlgsd.org summer@dlgsd.org Grades Taught 9-12 10-12 9 Number of Science Students 21 74 30 Principal Dr. Craig Crebar, High School Principal Contacts Primary Contact Darlene Triplett, Superintendent Phone 907-842-5223 Email Darlene@dlgsd.org Secondary Contact Rick Tennyson, President of the Board, DCSD Phone 842-5218 (Work; Choggiung, Ltd) Email rick@choggiung.com Student Council [Elections held 11/6/09; announcement the week of 11/09/09] Wind for Schools Committee Primary Contact Darlene Triplett, Superintendent Members Bill Rodawalt - Science and Math Teacher for the Maximum Achievement Program (alternative high school); Karen Dearlove; Doug Calaway; UAF BBC: Tom Marsik; Student: To Be Designated Other Local and/or Regional Partners Tribe Curyung Dorothy Larson, Tribal Administrator Phone/Email 907-842-2384 dorothy@curyungtribe.com UAF Bristol Bay Campus Tom Marsik, PhD, Assistant Professor of Sustainable Energy Phone/Email 907-842-5109 tmarsik@alaska.edu Village Corporation Choggiung, Ltd Doug Calaway, CEO Phone/Email 907-842-5218 DCalaway@choggiung.com City Dillingham Janice Shilanski, City Manager Phone/Email 907-842-5211 x208 manager@dillinghamak.us Wind Turbine Existing Turbines in Community Proven 15 kW (Choggiung Ltd – to be installed in spring of 2010 adjacent to the Dillingham schools); SkyStream (3 at private residences) Desired Turbine DCSD is evolving a MOA with Choggiung, Ltd. for use of their wind turbine for the wind data rather than purchase a small wind turbine. Choggiung’s wind turbine will be located at their building which is immediately adjacent to the schools. This building serves as the region’s State Court House. This Proven wind turbine of Choggiung will be for the production of both electricity and hot water. Utility Contribution TBD Local Contribution Choggiung, Ltd. for wind turbine data from their wind turbine; all installation, maintenance and general operations of the Proven 15kW Project Sponsor Choggiung, Ltd. through evolving MOA with DCSD School Contribution Not yet established; requires school board action for capital outlays should additional equipment or software systems be necessary. Declaration of intent for Wind for Schools participation to be executed by 11/09/2009. Estimated Project Cost TBD Financial Plan TBD Wind Resource Average Wind Speed Wind Turbine Specs 8.3mph; reference height: 9 meters Proven 15kW wind turbine Estimated annual output 42,342kWh Output voltage: 230Vac Turbine height: 39 feet; type: tilt-up Turbine rotor diameter: 9 meters Inverter: Proven Windy Boy Inverter continuous AC rating: 230Vac 50Hz Performance cut-out speed: 70m/s 155 mph Data Type Anemometer – AEA study Candidate School Profile for Tikigaq School School Info School Name Tikigaq K-12 School Mailing address PO Box 148 Point Hope, AK 99766 Physical Address 1827 Tikigaq Avenue Point Hope, AK 99766 Phone (907) 368-2662 Fax (907) 368-2770 School District North Slope Borough School District Science Teachers Erik Browning (HS) & David Green (MS) Phone (907) 368-2662 Email erik.browning@nsbsd.org & david.green@nsbsd.org Grades Taught 9-12 & 6-8 Number of Science St d t 60 Superintendent Peggy Cowan Principal Mariah Thomas-Wolf Facilities Manager Reggie Sage Other: Craig Thomas, Wind for Schools Facilitator Local Contacts Primary Contact Craig Thomas Phone (907) 368-2880 or (907) 299-1145 cell Email 1high1low@gmail.com Secondary Contact Mariah Thomas-Wolf Phone (907) 368-2880 or (907) 299-2449 cell Email myriah23@gmail.com or mariah.thomaswolf@nsbsd.org Local Tribe Contact Rex Tuzroyluk (907)368-2339 rex.tuzroyluk@tikigaq.org Local Energy Committee Local Project Champion Kristi Frankson 368-2935 kristi.frankson@north-slope.org AYEA Student Not yet. Others Utility Partner Contact Kent Grinage Phone (907) 852-0285 Email kent.grinage@north-slope.org Commitment? $5,000 x Installation x Maintenance x Other Other: Tikigaq School plans to construct a greenhouse and connect the wind turbine directly to the greenhouse to produce heat and lights. We will apply for funding from FFA and EPA for this project. Regional Partners Borough North Slope Borough Borough Contact Phone Email Native Corporation or Other Arctic Slope Regional Corporation Native Corp. Contact Emma Kinneeveauk Phone (907) 368-2815 Email ekinneeveauk@asrc.com Other: Wind Turbine Existing Turbines in Community 0 Desired Turbine Skystream 2.5 kW Utility Contribution Local Contribution Project Sponsor School Contribution Estimated Project Cost $40,000 Financial Plan We have not confirmed participant financial contributions yet. Wind Resource Average Wind Speed Class 6 or 7 Data Type Airport data. Met tower recently installed. Candidate School Profile for St. Paul School School Info School Name St. Paul School Mailing address PO Box 905 Physical Address 930 Tolstoi Phone 907-546-3322 Fax 907-546-2356 School District Pribilof School District Science Teacher Tonia Kushin, Randy Campbell Phone 907-546-3321 Email kushint@psd-k12.org, campbellr@psd-k12.org Grades Taught 5/6 and 7 -12 Number of Science Students 30 Superintendent Jamie Stacks Principal Jamie Stacks Facilities Manager Mac Mandregan Other: Local Contacts Primary Contact Tonia Kushin Phone 907-546-2388 Email kushint@psd-k12.org Secondary Contact Randy Campbell Phone 907-546-3321 Email campbellr@psd-k12.org Local Tribe Contact Amos Philemonoff, President Local Energy Committee TDX, City Local Project Champion John Kushin, Jason Bourdukofsky AYEA Student Others Utility Partner Contact City of St. Paul/ TDX Phone 907-546-3126 Email lestenkofs@psd-k12.org Commitment? $5,000 Installation Maintenance Other Other: Regional Partners • Borough Borough Contact Phone Email Native Corporation or Other TDX Native Corp. Contact Jason Bourdukofsky Phone Email Other: Wind Turbine Existing Turbines in Community 3 Vestas V27 225 kW Desired Turbine Skystream 2.5 kW or Northwind 100 kW or Other Utility Contribution Local Contribution Project Sponsor School Contribution Estimated Project Cost $40,000 Financial Plan Wind Resource Average Wind Speed Class 7 Data Type Anemometer, Wx Data, or other