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HomeMy WebLinkAboutAVTEC Hydro Grant App3pdf Renewable Energy Fund Round 3 Grant Application AEA 10-015 Application Page 1 of 16 10/7/2009 Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org/RE_Fund-III.html Grant Application Form GrantApp3.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet3 .doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget3.d oc A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInst ructions3.pdf Instructions for completing the above grant budget form.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature.  In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 2 of 16 10/7/2009 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) AVTEC-Alaska’s Institute of Technology Type of Entity: Government – Alaska Department of Labor and Workforce Development Mailing Address P.O. Box 889 Seward, Alaska 99664 Physical Address 809 Second Avenue Seward, Alaska 99664 Telephone 907-224-6151 Fax 907-224-4401 Email dick.harrell@avtec.edu 1.1 APPLICANT POINT OF CONTACT Name Dick Harrell Title Deputy Director, AVTEC Mailing Address P.O. Box 889 Seward, AK 99664 Telephone 907-224-6151 Fax 907-224-6151 Email dick.harrell@avtec.edu 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or X A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 3 of 16 10/7/2009 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) AVTEC Hydro Training Facility Project 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project. Seward, Alaska 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels x Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) x Reconnaissance x Design and Permitting Feasibility x Construction and Commissioning Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. AVTEC, with the concurrence and approval of the City of Seward, intends to renovate and update the City of Seward’s existing unused hydro power plant to be used as an operation training tool in support of AVTEC’s Hydro Power Plant Operator training program sponsored by the Alaska Energy Authority. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 4 of 16 10/7/2009 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.) This project is not intended to provide “on the grid” power to customers. Rather this project will provide realistic, relevant, and appropriate training to support rural communities supported by AEA with training of their hydro/diesel power plant operators. AVTEC currently has a number of energy training programs sponsored in partnership with AEA. These include: Power Plant Operator (diesel power plants), Advanced Power Plant Operator (diesel power plants), and Hydro Power Plant Operator (diesel/hydro power plants). AVTEC currently utilizes its own operational diesel engine power plant and switch gear to provide the hands on competencies of training for the Power Plant and Advanced Power Plant programs, but does not have an operational hydro power plant that can be used to support training. Currently students and instructors must travel to a community with the appropriate power plant to meet the competencies required in the training curriculum. The Seward hydro plant is available to AVTEC for training and if renovated and would be a perfect training tool. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The preliminary engineering cost estimate to renovate the existing hydro power plant facility indicates the total cost of the project to be approximately $260,000. Electrical Components and new wiring/controls throughout: $150k Mechanical review of system: valves, generator, pipes, clean, etc: $20k Architectural elements: replace broken window, paint and other features: $10k Inlet cleaning and valve work: $30k System evaluation/Design/Engineering: $20k DOT&PF Contract Administration/project contingency: $30k Preliminary evaluation of the structure housing the power plant indicates the facility is in great condition. The CMU Block building is built to last. Everything looked in relatively great condition. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $ 260,000 2.7.2 Other Funds to be provided (Project match) $ 0 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $ 260,000 Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 5 of 16 10/7/2009 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $ 260,000 2.7.5 Estimated Direct Financial Benefit (Savings) $ 2.7.6 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 6 of 16 10/7/2009 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Alaska Department of Transportation and Public Facilities (DOTPF) will provide project management, procurement, and solicitation of contractors to perform work. They have statutory authority to perform project management for State of Alaska public construction projects. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) Receipt of grant funds plus six months to complete project. 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) Because this is a renovation of an existing hydro plant, the project milestones are limited. First, to have an engineering evaluation of existing plant (in-progress). Second, Evaluate study findings and develop renovation action plan. Third, solicit bids for project completion. Finally, complete work. DOTPF will manage grant funds expenditures based on project milestone completion. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. DOTPF will manage the project and follow State of Alaska procurement rules for solicitation and selection of equipment and contractor work. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. DOTPF as the project manager will complete required project reports required or requested by the Energy Authority. 3.6 Project Risk Discuss potential problems and how you would address them. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 7 of 16 10/7/2009 Considering this is a renovation of an existing hydro plant to be used for training purposes the risks are negligible as they might jeopardize the project. Typical risk with this project would be more likely potential project minor delays encountered due to procurement of required equipment to complete renovations. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 8 of 16 10/7/2009 SECTION 4 – PROJECT DESCRIPTION AND TASKS  Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA.  The level of information will vary according to phase(s) of the project you propose to undertake with grant funds.  If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. This project is to provide a training resource for hydro power plant operators, not a project to supply power to a community. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. The existing Seward hydro plant was built in 1982 and operational in 1983 is located at the end of Jefferson Avenue in Lowell Canyon. It receives its water source from a glacier fed reservoir behind Mount Marathon. The generator is a Kato 250 KVA system connected to a Horsburgh/Scott water turbine. Water supply is sufficient to provide up 100 KVA continuous power. It was originally installed to supply backup power for the Seward hospital. It has not supplied power to the City of Seward power grid since 1993. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. Not Applicable: this is a training device 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The impact is not to provide power to Seward, but to provide operator training to communities that own/operate hydro power plants to supplement their existing energy needs. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 9 of 16 10/7/2009 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods The proposal is the simply update the renovate existing generator components suitable for relevant training for a hydro power plant operator. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The land and existing power plant are owned by the City of Seward. The Seward City Manager supports AVTEC’s use of this project and supports transfer of ownership to AVTEC. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers DOTPF will handle permitting requirements which will be minimal since this is a renovation of an existing facility. Other than permits, AVTEC and the City of Seward will develop a Memorandum of Agreement for AVTEC’s use of the facility to meet its training needs. It is likely that transfer of ownership will occur as this is supported by the current City administration. 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 10 of 16 10/7/2009  Identify and discuss other potential barriers Not applicable. Renovation of existing facility 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system The preliminary engineering cost estimate to renovate the existing hydro power plant facility indicates the total cost of the project to be approximately $260,000. Electrical Components and new wiring/controls throughout: $150k Mechanical review of system: valves, generator, pipes, clean, etc: $20k Architectural elements: replace broken window, paint and other features: $10k Inlet cleaning and valve work: $30k System evaluation/Design/Engineering: $20k DOT&PF Contract Administration/project contingency: $30k Preliminary evaluation of the structure housing the power plant indicates the facility is in great condition. The CMU Block building is built to last. Everything looked in relatively great condition. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) The only operation of the hydro plant will be in conjunction with Hydro Power Plant Operator training. The training includes operation and maintenance of a hydro plant. Therefore, the plant will be maintained in operational condition as a consequence of the training program. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 11 of 16 10/7/2009  Proposed rate of return from grant-funded project No power will be generated for consumer use. No revenue from operation. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project The benefit of this project is two fold. First, is the reduced cost of training by having a Hydro Power Plant Operator training program in Alaska. Prior to AVTEC developing an in-state program for the Energy Authority, the Energy Authority sent students to Colorado for generic training. The training AVTEC developed was done in partnership with the Energy Authority to meet the specific competencies required of rural utilities served by the Energy Authority. Second, the cost benefit of having trained operators living in the community where the hydro plant is located ensures the plant is properly operated in a safe, efficient, and effective manner, utilizing industry standards of maintenance and operation is incalculable in terms of a specific cost. However, loss of power in a rural community creates undo hardships on its citizens. Worse yet would be the catastrophic failure of a plant, due to improper maintenance or operation would easily cost more than this entire grant project. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum:  Proposed business structure(s) and concepts that may be considered.  How you propose to finance the maintenance and operations for the life of the project  Identification of operational issues that could arise.  A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation  Commitment to reporting the savings and benefits Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 12 of 16 10/7/2009 AS previously identified, the only operation of the hydro plant will be in conjunction with Hydro Power Plant Operator training. The training includes operation and maintenance of a hydro plant. Therefore, the plant will be maintained in operational condition as a consequence of the training program. The only additional cost foreseen for long-term sustainability would be the cost of modernizing the generator system or switch gear comparable to the equipment used in the rural communities. As has happened with our existing diesel power plant, AVTEC will partner with the Energy Authority to seek grant funds to cover the cost of modernization. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. AVTEC has developed a Hydro Power Plant Operator training program in partnership with the Alaska Energy Authority to provide training to communities sponsored by AEA. The Seward hydro plant has been used to support the training in a limited way, but due to the poor condition and outdated equipment of the hydro plant it does not meet the standards for training. A preliminary engineering review of the plant was accomplished November 4, 2009 and a final report is expected with two weeks. Due to the advance engineering review. AVTEC anticipates the ability to move forward with work on the project as soon as notice of award is given. No other grants or renovation projects are in progress related to this hydro plant or project. SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. Included below is email traffic between the director of AVTEC, Fred Esposito, and the city manager of Seward, Phillip Oates, regarding the City of Seward’s support and use of the hydro facility for training by AVTEC. From: Phillip Oates <poates@cityofseward.net> Date: October 23, 2009 9:50:46 AM AKDT To: "Esposito, Fred W (DOL)" <fred.esposito@alaska.gov> Cc: Kris Erchinger <kerchinger@cityofseward.net>, Christy Terry <cterry@cityofseward.net>, William Casey <wcasey@cityofseward.net>, Mary Sutton <mary.sutton@avtec.edu> Subject: RE: Hydro Project Please ask Mary Sutton to work with Christy Terry (Director of Community Development, 224- 4020) on the letter of agreement. Unless there are underlying complications that we discover later in the process, I do not have any objection to AVTEC ultimately owning and operating the hydro facility. For any approach--letter of agreement, ownership, long-term low cost lease--I would expect AVTEC to be responsible for upkeep, repairs, shut down, etc. If at some point you hope to transmit power through our transmission lines we will need to work those procedures Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 13 of 16 10/7/2009 and processes through the Electric Department. I have copied Christy and Mary Sutton on this message. Phillip Included below is email traffic between the director of AVTEC, Fred Esposito, and the city manager of Seward, Phillip Oates regarding the City of Seward’s support and use of the hydro facility for training by AVTEC> -----Original Message----- From: Esposito, Fred W (DOL) [mailto:fred.esposito@alaska.gov] Sent: Thursday, October 22, 2009 5:16 PM To: Phillip Oates; Willia n> Cc: Kris Erchinger Subject: RE: Hydro Project Mary Sutton will work with Kris Erchinger or whom ever you designate to come up with a letter of agreement that allows AVTEC to utilize the facility for training purposes in the short term and that plans for the eventuality of bringing that plant back "on line" at some point. We need to discuss long term plans. Who should the eventual owner be?, who will maintain the facility and be responsible for upkeep?, repairs, shut downs etc. To me the best possible scenario would be for AVTEC to own and operate the facility as a training tool (just as we are doing with the wind turbine) but I'm sure that would take discussion, time, and effort. Please let me know you thoughts about the long term. Thanks, -----Original Message----- From: Phillip Oates [mailto:poates@cityofseward.net] Sent: Thursday, October 22, 2009 7:37 AM To: Esposito, Fred W (DOL); William Casey Cc: Kris Erchinger Subject: RE: Hydro Project Fred, A letter of agreement will work for the city. Please have someone draft a letter that gives AVTEC the flexibility you need. W.C., please give me a call and let me know if any records exist (Providence or Public Works) of engineering data on the hydro plant. Otherwise, AVTEC will proceed to get the data through an engineering firm. Phillip ________________________________________ From: Esposito, Fred W (DOL) [fred.esposito@alaska.gov] Sent: 009 5:19 PM To: Phillip Oates Subject: RE: Hydro Project Actually I was going to contract an engineering firm for the data. Seems like a letter of agreement should suffice. Would you think? Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 14 of 16 10/7/2009 ________________________________ From: Phillip Oates [mailto:poates@cityofseward.net] Sent: Tuesday, October 20, 2009 9:26 AM To: Esposito, Fred W (DOL) Cc: William Casey; Kris Erchinger Subject: RE: Hydro Project Fred, Please have someone contact W.C. Casey (Director of Public Works at 362-3007) for the baseline data and engineering baseline data. However, I am not confident that we still have the data. As for the assurances and agreement on use, I am willing to give AVTEC a letter of agr a long -term lease at little cost (say a dollar per year). Let me know what works best for you and we will try to make it happen. Phillip ________________________________ From: Esposito, Fred W (DOL) [mailto:fred.esposito@alaska.gov] Sent: Monday, October 19, 2009 6:42 PM To: Phillip Oates Subject: Hydro Project Phillip, As you know AVTEC has developed a hydro training program in partnership with the Alaska Energy Authority. We are being encouraged to submit an application in the Round 3 of AEA's Renewable Energy grant program for the upgrading and re-integration of the Seward Hydro facility. In order to submit an application I need to get some baseline data and engineering specifications to accomplish prepared to push forward and award a contract to have the hydro facility studied and recommendations and cost estimates made. For the State to invest funds into a City owned facility AVTEC would need to get some assurances and agreement on it's use. How would you recommend we proceed? A letter of agreement? Long term lease? Please advise. Thanks, Fred SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form – GrantBudget3.doc All funds for this project will come from the grant. However, this project is the renovation of an existing facility which is be “donated” by the City of Seward for the exclu sive use of AVTEC to support hydro training at the request of the Energy Authority. The preliminary engineering cost estimate to renovate the existing hydro power plant Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 15 of 16 10/7/2009 facility indicates the total cost of the project to be approximately $260,000. Electrical Components and new wiring/controls throughout: $150k Mechanical review of system: valves, generator, pipes, clean, etc: $20k Architectural elements: replace broken window, paint and other features: $10k Inlet cleaning and valve work: $30k System evaluation/Design/Engineering: $20k DOT&PF Contract Administration/project contingency: $30k Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 16 of 16 10/7/2009 SECTION 9 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. B. Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application form Section 8. E. An electronic version of the entire application on CD per RFA Section 1.6. F. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. Print Name Fred Esposito Signature Title Director, AVTEC Date November 10, 2009