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HomeMy WebLinkAboutAGE - Port Alsworth Hydroelectric - Grant Application    Clean, Efficient Power… Now  November 9. 2009 Mr. Butch White, Grant Manager Renewable Energy Grant Program Alaska Energy Authority 813 West Northern Lights Blvd. Anchorage, Alaska 99503 Re: AGE’s Port Alsworth Hydro-Electric Reconnaissance Phase Grant Application Dear Mr. White: Alaska Green Energy, LLC (AGE) in cooperation with the Lake and Peninsula Borough, the Port Alsworth Improvement Corporation, the Tanalian Electric Cooperative and the Lake Clark National Park and Preserve is pleased to submit this application to conduct a reconnaissance level analysis to assess the feasibility of a micro-hydro project to serve the community of Port Alsworth. Port Alsworth currently uses diesel fuel as its base fuel for heat and power. Total diesel fuel costs for power generation exceeds $350,000 annually. A micro-hydro plant could reduce these costs significantly. AGE proposes to assess the viability of installing a mircro-hydro plant on the Tanalian River We will work closely with all parties through all phases of this project. The Reconnaissance Phase will determine the level of NEPA documentation needed for the project. The actual NEPA analysis will be conducted during the Feasibility Phase. Conceptual level designs and costs estimates will be prepared during this phase. The go no go decision will be made upon completion of the Reconnaissance Phase. The potential public benefits are significant. A feasible hydro-electric project will provide the community with a clean and safer source of electricity for a significant portion of the year. We look forward working with you on this project. Please contact me at 907-746-1815 should you have questions or require any additional information. Sincerely, Robert Gross, Vice President, Operations Alaska Green Energy, LLC Renewable Energy Fund Round 3 Grant Application AEA 10-015 Application Page 1 of 16 10/7/2009 Application Forms and Instructions The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org/RE_Fund-III.html Grant Application Form GrantApp3.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet3 .doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget3.d oc A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInst ructions3.pdf Instructions for completing the above grant budget form. • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER: • Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. • All applications received will be posted on the Authority web site after final recommendations are made to the legislature. • In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must: o Request the information be kept confidential. o Clearly identify the information that is the trade secret or proprietary in their application. o Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 2 of 16 10/7/2009 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) Alaska Green Energy (AGE) Type of Entity: Independent Power Producer Mailing Address 1150 S. Colony Way Palmer, Alaska 99645 Physical Address 634 S. bailey, Suite 201 Palmer, Alaska 99645 Telephone 907-746-4796 Fax 907-746-4798 Email rgross@akgreenenergy.com 1.1 APPLICANT POINT OF CONTACT Name Robert Gross Title Vice President, Operations Alaska Green Energy, LLC Mailing Address 1150 S. Colony Way Palmer, Alaska 99645 Telephone 907-746-4796 Fax 907-746-4798 Email rgross@akgreenenergy.com 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or X An independent power producer in accordance with 3 AAC 107.695 (a) (1), or A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Yes 1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 3 of 16 10/7/2009 SECTION 2 – PROJECT SUMMARY This is intended to be no more than a 1-2 page overview of your project. 2.1 Project Title – (Provide a 4 to 5 word title for your project) Type in your answer here and follow same format for rest of the application. Project Name: Port Alsworth Hydroelectric Construction (Project) Project Type: This Project will consist of the Reconnaissance phase. AEA Grant Funding Request: $150,000 2.2 Project Location – Include the physical location of your project and name(s) of the community or communities that will benefit from your project. Project Location: The project will be located on the Tanalian River near Port Alsworth, Alaska. See Exhibit 1. Location Map. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind Biomass or Biofuels X Hydro, including run of river Transmission of Renewable Energy Geothermal, including Heat Pumps Small Natural Gas Heat Recovery from existing sources Hydrokinetic Solar Storage of Renewable Other (Describe) 2.3.2 Proposed Grant Funded Phase(s) for this Request (Check all that apply) X Reconnaissance Design and Permitting Feasibility Construction and Commissioning Conceptual Design 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of your proposed project. The Port Alsworth Improvement Corporation, the Tanalian Electric Cooperative, Tanalian Incorporated, Lake Clark National Park and Preserve, and the Lake and Peninsula Borough support AGE’s proposal to conduct Reconnaissance and Feasibility studies related to locating a micro-hydroelectric facility on the Tanalian River. The project will reduce the community’s dependence on expensive diesel fuel that must be flown into Port Alsworth to provide heat and power. The reconnaissance phase will include preliminary engineering, environmental determinations and hydrological studies and analyses on the Tanalian River to identify its hydroelectric resource potential. This phase will include scoping meetings with the community and agencies Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 4 of 16 10/7/2009 to identify issues and study needs that will need to be addressed during the feasibility phase. From a land use and permitting perspective, it will be especially important to work with the National Park Service (NPS) to determine NEPA requirements for work within the Lake Clark National Park and Preserve and to determine the appropriate legal framework and permitting requirements for the potential construction of a micro-hydro facility within the National Park’s boundary that serves users in addition to the NPS. It is anticipated that an environmental assessment will be required at a minimum and the reconnaissance level assessment will establish the scope and level of NEPA documentation required during the feasibility phase. It should be noted that the project lies outside the wilderness boundary and the NPS is cooperating with the State of Alaska and private in-holders to issue easements across the Tanalian River to access the new State airport and private property. Conceptual designs and cost estimates will be provided during this phase and presented in the final report. The final report will also include a preliminary economic analysis and an energy cost and market analysis. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.)  Port Alsworth is typical of most rural Alaskan communities that are dependent on diesel fuel for power and heat. Their energy costs are exacerbated since the fuel must be flown in as opposed to barged. The community benefits include: 1. Energy savings: $230,000 annually equating to $5,750,000 over the 25 year life of the project. 2. Reduced Carbon Footprint. 3. Improved aviation safety through the reduction in the number of fuel flights to bring diesel to the community. 4. Improved air quality. 5. Improved environmental safety relative to a reduction in the transportation, delivery and transfer of diesel fuel. 6. Lake Clark National Park and Preserve will gain recognition as having green infrastructure. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. The primary source of funding for this project will be $150,000 in AEA Renewable Energy Funds. AGE intends to subcontract the majority of preliminary engineering work to the UAA School of Engineering. Grant funds will be used to fund the student technicians throughout the year. However, grant funds will only pay the professor salaries during the summer. Professor’s salaries during the school terms are covered by the University. Environmental Documentation will be completed by a sub-consultant. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project’s total costs and benefits below. Grant Costs (Summary of funds requested) 2.7.1 Grant Funds Requested in this application. $150,000 2.7.2 Other Funds to be provided (Project match) $ 0 2.7.3 Total Grant Costs (sum of 2.7.1 and 2.7.2) $150,000 Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 5 of 16 10/7/2009 Project Costs & Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.4 Total Project Cost (Summary from Cost Worksheet including estimates through construction) $4,300,000* 2.7.5 Estimated Direct Financial Benefit (Savings) $238,000 annually 2.7.6 Other Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application (Section 5.) $ See Section 2.5 *Note: Reconnaissance Phase: $150,000; Feasibility Phase: $300,000; Design and Permitting Phase: $350,000; and Construction Phase: $3,500,000. SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Project Manager: Bob Gross, AGE’s Vice President of Operations, will manage this project. Bob has extensive experience as a project manager for large oil field; major public and defense infrastructure; and, commercial master planning and development projects. Bob will be responsible all aspects of the project management including being the point of contact with AEA. Bob’s resume and references are attached. 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) The Reconnaissance Phase will begin mid-summer of 2010 and the final report completed by September of 2011. 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. The Milestones must also be included on your budget worksheet to demonstrate how you propose to manage the project cash flow. (See Section 2 of the RFA or the Budget Form.) 1. Project scoping: Once grant funds are allocated public and agency scoping will begin. It is anticipated that the scoping process will be completed by 10/31/10. 2. Resource identification and analysis: This phase will be initiated immediately to obtain historic and field hydrological, hydraulics and geotechnical data. Surveying and mapping will occur. A digital terrain model will be developed by UAA during this phase as well as a stream modeling. This work will occur throughout the project period to allow the gathering of seasonal stream flow data. An initial report will be available June 2011 with the final findings incorporated into the final report. 3. Land use, permitting, and environmental analysis: Land use issues and impacts, permitting and a environmental review will be initiated immediately with necessary field work completed by 10/31/10. The task report for this phase will be completed by March IDTask Name1Port Alsworth Hydroelectric Project2Phase 1 - Reconnaissance3Phase 2- Feasibilty Analysis, Resource Assessmen4Site Survey5Flow Monitoring6Alternatives Development7NEPA Evalualiotn8Alternatives Analysis/Preliminary Design9Final Report5/39/710/511/211/3012/281/252/223/224/195/176/147/128/99/610/411/111/2912/271/242/213/214/185/16ptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneTaskSplitProgressMilestoneSummaryProject SummaryExternal TasksExternal MilestoneDeadlineExhibit B: Project Schedule and MilestonesPage 1Project: Port Alsworth Hydro ProjectDate: Mon 11/10/08 Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 6 of 16 10/7/2009 2011. 5. Preliminary design analysis and cost: This work will begin in the spring of 2011as field and historic data is obtained and analyzed. These work products will be included in the draft final and final reports in late summer 2011. 4. Cost of energy and market analysis: This work will begin winter 2010 and be completed once the alternatives are refined in the summer of 2011. 5. Simple economic analysis: The economic analysis will begin once various alternatives are identified and will be prepared each of the proposed alternatives. The simple economic analysis will be included as a element of the draft final and final report. 6. Final report and recommendations will be prepared in draft in August 2011 will presentations, review and revisions completed by 9/30/11. 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. AGE will provide project management, scoping, land use, economic analysis and report preparation and review services for the project. UAA School of Engineering will be subcontracted with to perform field and historic data collection; stream modeling; and engineering, energy cost and market analyses. NEPA documentation will either be provided by the National Park Service or an environmental consulting firm such as Solstice Environmental Consulting or HDR Alaska, Inc. Team and sub-consultant resumes and references are located under Section 7A of the Grant Submittal. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. Bob Gross will be AGE’s prime point of contact for AEA and will be available by cell phone and e-mail as presented in Section 1.1 of this grant application. Monthly status reports and quarterly financial reports will be provided per the requirements identified in the Sample Grant Agreement. AGE will meet or exceed all project and financial reporting requirements for this grant 3.6 Project Risk Discuss potential problems and how you would address them. There is minimal risk related to this project. The preconstruction phases will identify, address and mitigation for all potential risks and impacts. The ultimate construction project will use proven hydroelectric technology. AGE will provide training to Tanalian Electric Cooperative staff to provide preventative maintenance, to troubleshoot problems and will be available to provide service in case of major maintenance or repair. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 7 of 16 10/7/2009 SECTION 4 – PROJECT DESCRIPTION AND TASKS • Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. • The level of information will vary according to phase(s) of the project you propose to undertake with grant funds. • If you are applying for grant funding for more than one phase of a project provide a plan and grant budget form for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. Port Alsworth is located near the Tanalian River. It is estimated that there is sufficient water flow and head to meet all power needs for at least eight months a year and a reduced amount for the remaining four months. The Reconnaissance will refine these estimates. Hydropower is clean, inexpensive and sustainable. Hydropower is more dependable than wind energy and far less expensive than the current diesel systems. There are no known natural or CBM gas resources in the Port Alsworth area. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. Port Alsworth’s existing main electric power plant is a 150 KW Combined Heat and Power (CHP) Generator that burns approximately 54,000 gallons of diesel fuel annually. Diesel costs in FYE June 30, 2008 were $251,000 rising to a projected $353,000 in FY ending June 30, 2009. There is a 175 KW primary backup diesel generator that runs rarely only when the CHP’s capacity is exceeded. The school’s primary heat source is the heat produced by the CHP unit. The school has a diesel-fired boiler that is run only when there is insufficient heat produced from the CHP unit. There is also an 195 KW emergency backup diesel generator available in case both the CHP and primary backup fail. Tanalian Electric Cooperative expends approximately $48,000 annually in salaries and maintenance and operations of the CHP and back up systems. These figures do not include the diesel consumption for home and commercial heating. 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. Diesel fuel provides the energy source for electricity and heat in Port Alsworth. Electric generation requires approximately 54,000 gallons of diesel annually. The hydroelectric facility will connect directly into Port Alsworth’s existing power distribution system. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 8 of 16 10/7/2009 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. All residents, agencies, and commercial interests in Port Alsworth rely on diesel for electricity and heat. It is estimated that a hydroelectric facility on the Tanalian River will provide 100% of power needs six to eight months a year, and decreasing during the winter months of the year down to a low of approximately 25 percent. The resultant hydropower production will be a significant power savings to customers in Port Alsworth. The Reconnaissance Report will refine these estimates. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: • A description of renewable energy technology specific to project location • Optimum installed capacity • Anticipated capacity factor • Anticipated annual generation • Anticipated barriers • Basic integration concept • Delivery methods New turbine technologies are enabling effective energy recovery from the natural flow of rivers and streams. Run-of-river hydro plants, which do not require dams, rely on the natural downward flow of the stream to guide water through pipes to a generating station. The force of the water spins a turbine, which drives an electric generator that creates electricity. Of the two major types of hydro projects, the environmental 'footprint' of run-of-river facilities is considered low-impact compared to the facilities that have large storage reservoirs. In addition, recent advances in hydrokinetic generators have advanced this potential approach. Hydrokinetic generators are positioned within the current of rivers or streams and generate electricity in-situ. These systems result in very minimal impacts to the environment, but are still generally in the prototype-phase of development and may only be able to operate during the ice-free months on the Tanalian River. Under this application, AGE will assess the hydrologic and environmental parameters associated with the Tanalian River and use this information to develop viable system configuration alternatives. These alternatives will be thoroughly evaluated in our feasibility study phase using best engineering practices. Based on results of our initial evaluation, we anticipate that the entire electrical demand of Port Alsworth can be met with hydroelectric generation system(s) for eight months of the year with a capacity factor near 1 for this period. The generation system, estimated at 200 KW, would be sized at a level to avoid significant impacts to the sockeye salmon run or the aesthetics of Tanalian Falls. Given lower river flows during the winter months, the annual generation of a 200KW system would be approximately 1,390 MW, resulting in an overall capacity factor of 0.8. Electrical power generated at the Tanalain River would be delivered to Port Alsworth through a 2.5-mile long buried transmission line and integrated directly into Tanalian Electric’s existing distribution system. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 9 of 16 10/7/2009 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The hydroelectric structures will be located within the Lake Clark National Park and Preserve. The National Park Service supports this project and will work with AGE and Tanalian Electric Cooperative to provide all the necessary rights of entry, permits, easements, or leases as needed. The distribution system will cross NPS and private land. Again AGE and Tanalian Electric Cooperative will work with the NPS and private property owners to secure all necessary easements for the distribution line. It will be during this task that AGE will work with the NPS to establish the most appropriate mechanism to facilitate a private or community owned utility to be located on NPS land. 4.3.3 Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. • List of applicable permits • Anticipated permitting timeline • Identify and discussion of potential barriers Anticipated Permits Issuer Issue Date Description Alaska State Fire Marshall To be determined Fire Code Compliance Alaska Department of Environmental Conservation TBD Title V Air Quality Construction and Final Permit Alaska Department of Environmental Conservation TBD Wastewater Discharge – UIC, Plan approval USCOE TBD Section 10 and Section 404 Alaska Department of Environmental Conservation TBD Contingency Plan Alaska Department of Environmental Conservation TBD NPDES Stormwater Permit - Construction Alaska Department of Environmental Conservation TBD Oil Discharge & Contingency plan determination ADF&G Habitat TBD Fish Habitat Permit NPS TBD Right of Way and Easements Alaska Department of Natural Resources TBD Alaska Coastal Management Program Alaska Department of Natural Resources TBD Div of Mining, Land, & Water: Water Rights Alaska Department of Natural Resources Division of Parks SHPO TBD Determination of Cultural, Historical or Archaeological Impact Determination Alaska Department of Environmental Conservation TBD Section 401 Discharge Permit FERC TBD Water Power Development Permit AGE has identified that the water rights for the Tanalian River are available and will work to obtain them. AGE will collaborate with the NPS to determine unique permit, easement and legal issues relative to the construction and operations of a micro-hydro facility within a National Park. It is anticipated that the appropriate mechanism will be outlined in the final report. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 10 of 16 10/7/2009 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed: • Threatened or Endangered species • Habitat issues • Wetlands and other protected areas • Archaeological and historical resources • Land development constraints • Telecommunications interference • Aviation considerations • Visual, aesthetics impacts • Identify and discuss other potential barriers AGE and its sub-consultant working with the NPS will develop a scope of studies to meet NEPA requirements. The reconnaissance level effort will determine the level of NEPA documentation needed for the project. The detailed environmental analysis whether an EA or a full EIS would be accomplished in the Feasibility Phase of the project. The NEPA documentation will include working with ADF&G relative possible impact to salmon, trout and other resident fish habitat. In water construction will be minimal and will be guided by ADF&G requirements. The project will inventory and address archaeological and historical issues in cooperation with the State of Alaska Office of History and Archaeology and its appropriate federal counterpart. Land use impacts should be minimal and will work with the NPS, the Lake and Peninsula Borough and private landowners to mitigate any potential conflicts. No telecommunications or aviations impacts are anticipated. If the project moves forward, the services of a landscape architect will be employed to identify and mitigate visual or aesthetic impacts. No other barriers are anticipated. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following: • Total anticipated project cost, and cost for this phase • Requested grant funding • Applicant matching funds – loans, capital contributions, in-kind • Identification of other funding sources • Projected capital cost of proposed renewable energy system • Projected development cost of proposed renewable energy system Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 11 of 16 10/7/2009 BUDGET INFORMATION BUDGET SUMMARY: Milestone or Task Federal  Funds State Funds Local  Match   Funds (Cash) Local  Match   Funds (In‐Kind) Other Funds TOTALS 1 Reconnaissance $0.00 $150,000.00 $0.00 $0.00 $0.00 $150,000.00 2 Feasiblity $0.00 $300,000.00 $0.00 $0.00 $0.00 $300,000.00 3 Design and Permitting $0.00 $350,000.00 $0.00 $0.00 $0.00 $350,000.00 4 Construction $0.00 $3,500,000.00 $0.00 $0.00 $0.00 $3,500,000.00 Totals $0.00 $4,300,000.00 $0.00 $0.00 $0.00 $4,300,000.00 Milestone # or Task # BUDGET CATAGORIES: 123456TOTALS Direct Labor and Benefits $35,000.00 $75,000.00 $75,000.00 $750,000.00 $935,000.00 Travel, Meals, or Per Diem $7,500.00 $25,000.00 $10,000.00 $200,000.00 $242,500.00 Equipment $5,000.00 $15,000.00 $15,000.00 $500,000.00 $535,000.00 Supplies $2,500.00 $10,000.00 $15,000.00 $650,000.00 $677,500.00 Contractual  Services $95,000.00 $175,000.00 $235,000.00 $30,000.00 $535,000.00 Construction Services $0.00 $0.00 $0.00 $1,300,000.00 $1,300,000.00 Other Direct Costs $5,000.00 $0.00 $0.00 $50,000.00 $55,000.00 TOTAL DIRECT CHARGES $150,000.00 $300,000.00 $350,000.00 $3,480,000.00 $0.00 $0.00 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note: Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) The estimated annual O&M cost is $48,000. Electricity revenues generated by Tanalian Electric Cooperative (at a greatly reduced rate compared to current rates) will be sufficient to cover the O&M costs without need of additional grant money or the current need for Power Cost Equalization (PCE). 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following: • Identification of potential power buyer(s)/customer(s) • Potential power purchase/sales price - at a minimum indicate a price range • Proposed rate of return from grant-funded project The community of Port Alsworth and the Lake Clark National Park and Preserve will be the primary customers. Estimated power purchase/sales price is $0.20 per KWH. Estimated annual savings related to fuel displaced for electricity $230,000 annually which represents a 5.6% annual rate of return. This equates to a $5,750,000 savings over the 25 year life of the project for a positive benefit cost ratio of 1.4. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 12 of 16 10/7/2009 Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. The Cost Worksheet is located under Section 7B of the grant submittal. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following: • Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project • Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or cost based rate) • Potential additional annual incentives (i.e. tax credits) • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available) • Discuss the non-economic public benefits to Alaskans over the lifetime of the project • Potential Annual Fuel displacement savings for the Port Alsworth is potentially $230,000 equating to $5,750,000 over the 25 year life of the project. • Anticipated annual revenue is a profit of $38,000 compared to an estimated deficit of <$ 254,000> under the current system • Potential additional annual incentives (i.e. tax credits). Potential Federal incentives • Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available). Not Applicable. • Discuss the non-economic public benefits to Alaskans over the lifetime of the project   This project provides economic and social benefits to the community of Port Alsworth and the Lake Clark National Park and Preserve. It serves as a critical step in the process to transition away from fossil fuels to clean renewable energy. It helps solve the energy crises in Port Alsworth and in doing so serves to maintain the cultural integrity of Port Alsworth and helps secure its financial viability. SECTION 6– SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: • Proposed business structure(s) and concepts that may be considered. • How you propose to finance the maintenance and operations for the life of the project • Identification of operational issues that could arise. • A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation • Commitment to reporting the savings and benefits There is an existing local utility in Port Alsworth that will charge a rate sufficient to cover the ongoing maintenance and operations of the new system and provide for the upkeep of the Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 13 of 16 10/7/2009 backup diesel generation system. A key component of this and the next phases of the project if the project is proven feasible will be to establish a business plan for the community to ensure the sustainability of the project. The preliminary economic assessment of this reconnaissance phase will provide an outline to address the sustainability question. The local utility will track future power costs once the micro-hydro facility is operation and compare the savings to historic electrical rates. This report of savings and benefits to AEA will be made a requirement of project acceptance. SECTION 7 – READINESS & COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. AGE has the support of the community and National Park Service to prepare this analysis and determine the potential feasibility of a micro-hydro system to help meet the energy needs of Port Alsworth. AGE is collaborating with the University of Alaska Anchorage School of Engineering to conduct the preliminary engineering and field and historic data collection. The environmental consultants with the amount of lead time available will be ready to initiate their tasks immediately. In preparation for the 2008 grant submittal AGE made a field trip to Port Alsworth and made initial contact with the electric utility, community members and took a field trip to the Tanalian River. Other members of AGE met with the Joel Hard Lake Clark NPS superintendent and Lamar Cotten Lake and Peninsula Borough Manager to discuss the project and obtain their support. These individuals have been contacted again to support this grant application. We will work with these individuals to determine if they can bring other sources of funds or in-kind support to future phases of the project. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 14 of 16 10/7/2009 SECTION 8– LOCAL SUPORT Discuss what local support or possible opposition there may be regarding your project. Include letters of support from the community that would benefit from this project. Original and new letters of support are attached as an appendix. There is a general excitement in the community for this analysis to take place. The community wishes to break its dependence on diesel and move to a cleaner and safer energy future. SECTION 9 – GRANT BUDGET Tell us how much you want in grant funds Include any investments to date and funding sources, how much is being requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by milestones using the form – GrantBudget3.doc Provide a narrative summary regarding funding sources and your financial commitment to the project. AGE is requesting $150,000 from the Renewable Energy Fund to complete the reconnaissance level effort. Working with UAA School of Engineering brings tremendous resources project including several professors who represent several engineering disciplines. Project funds will only fund their summer project related salaries with fall and spring school term project related salaries included in their UAA pay. Student technicians will charge the project throughout the year. AGE will provide office space and equipment to support this project. Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 15 of 16 10/7/2009 SECTION 9 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4. B. Cost Worksheet per application form Section 4.4.4. C. Grant Budget Form per application form Section 9. D. Letters demonstrating local support per application form Section 8. E. An electronic version of the entire application on CD per RFA Section 1.6. F. Governing Body Resolution or other formal action taken by the applicant’s governing body or management per RFA Section 1.4 that: - Commits the organization to provide the matching resources for project at the match amounts indicated in the application. - Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. - Provides as point of contact to represent the applicant for purposes of this application. - Certifies the applicant is in compliance with applicable federal, state, and local, laws including existing credit and federal tax obligations. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. Print Name Bob Gross Signature Title VP Operations Date 11-9-09 Renewable Energy Fund Grant Application Round 3 AEA10-015 Grant Application Page 16 of 16 10/7/2009  Renewable Energy Fund     Application Cost Worksheet – Port Alsworth Micro Hydro Assessment & Feasibility Study Please note that some fields might not be applicable for all technologies or all project phases. Level of information detail varies according to phase requirements. 1. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability. 75 - 225 KWH Hydro Power Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel) 2. Existing Energy Generation a) Basic configuration (if system is part of the Railbelt1 grid, leave this section blank) i. Number of generators/boilers/other 1 CHP Plant, 1 Supplemental Generator, 1 Boiler ii. Rated capacity of generators/boilers/other 150 KWH, 175 KWH, Heat iii. Generator/boilers/other type iv. Age of generators/boilers/other 2 + years v. Efficiency of generators/boilers/other b) Annual O&M cost (if system is part of the Railbelt grid, leave this section blank) i. Annual O&M cost for labor $ 42,000 ii. Annual O&M cost for non-labor $ 6,000 c) Annual electricity production and fuel usage (fill in as applicable) (if system is part of the Railbelt grid, leave this section blank) i. Electricity [kWh] 582,728 KWH ii. Fuel usage Diesel [gal] 54,584 gal #1 fuel Other iii. Peak Load 175 KWh iv. Average Load 70 KWH v. Minimum Load 35 KWH vi. Efficiency 7% Line loss vii. Future trends Rising cost of fuel (avg cost $6.50 / gal) d) Annual heating fuel usage (fill in as applicable)                                                              1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden  Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage  Municipal Light and Power.   Renewable Energy Fund     i. Diesel [gal or MMBtu] 54,584 gal #1 fuel ii. Electricity [kWh] 582,728 KWH iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other   3. Proposed System Design a) Installed capacity 75 – 200KWH b) Annual renewable electricity generation i. Diesel [gal or MMBtu] ii. Electricity [kWh] iii. Propane [gal or MMBtu] iv. Coal [tons or MMBtu] v. Wood [cords, green tons, dry tons] vi. Other Micro Hydro in excess of 582,728 KWH 4. Project Cost a) Total capital cost of new system $ 4,300,000 b) Development cost $ 597,000 c) Annual O&M cost of new system $ 48,0-00 d) Annual fuel cost $ N/A 5. Project Benefits a) Amount of fuel displaced for i. Electricity Est.: $ 317,653 ii. Heat N/A iii. Transportation b) Price of displaced fuel Est.: $ 317,653 c) Other economic benefits d) Amount of Alaska public benefits  Renewable Energy Fund     6. Power Purchase/Sales Price a) Price for power purchase/sale Estimated reduction of consumer Electricity price from $ 0.77 / KWH to $ 0.195 / KWH 7. Project Analysis a) Basic Economic Analysis Project benefit/cost ratio 25 year savings is $5,750,000/$4,300,000 = ratio of 1.33 Payback Estimated reduction of consumer Electricity price from $ 0.77 / KWH to $ 0.195 / KWH Renewable Energy Fund Grant Round III Grant Budget Form 10-7-09 Milestone or Task Anticipated Completion Date RE- Fund Grant Funds Grantee Matching Funds Source of Matching Funds: Cash/In-kind/Federal Grants/Other State Grants/Other TOTALS (List milestones based on phase and type of project. See Attached Milestone list. ) $ $ $ 1. Project scoping 10/31/10 $7500.00 $0 0 $7500.00 2. Resource identification and analysis 6/15/11 interim 9/30/11 final $70,000.00 $0 0 $70,000.00 3. Land use, permitting, and environmental analysis 3/31/11 $20,000.00 $0 $ 20,000.00 5. Preliminary design analysis and cost 9/30/11 $20,000.00 $0 $20,000.00 4. Cost of energy and market analysis 9/30/11 $15,000.00 $0 $20,000.00 5. Simple economic analysis 9/30/11 $7,500.00 $0 $7,500.00 6. Final report and recommendations 9/30/11 $10,000.00 $0 $10,000.00 $ $ $ $ $ TOTALS $150,000.00 $150,000.00 Budget Categories: Direct Labor & Benefits $ 35,000.00 $ $ 35,000.00 Travel & Per Diem $ 7,500.00 $ $ 7,500.00 Equipment $ 5,000.00 $ $ 5,000.00 Materials & Supplies $ 2,500.00 $ $ 2,500.00 Contractual Services $95,000.00 $ $ 95,000.00 Renewable Energy Fund Grant Round III Grant Budget Form 10-7-09 Construction Services $0 $ $ 0 Other $5,000 $ $ 5,000 TOTALS $150,000.00 $ $ 150,000.00 Applications should include a separate worksheet for each project phase (Reconnaissance, Feasibility, Design and Permitting, and Construction)- Add additional pages as needed Renewable Energy Fund Grant Round III Grant Budget Form 10-7-09 Project Milestones that should be addressed in Budget Proposal Reconnaissance Feasibility Design and Permitting Construction 1. Project scoping and contractor solicitation. 2. Resource identification and analysis 3. Land use, permitting, and environmental analysis 5. Preliminary design analysis and cost 4. Cost of energy and market analysis 5. Simple economic analysis 6. Final report and recommendations 1. Project scoping and contractor solicitation. 2. Detailed energy resource analysis 3. Identification of land and regulatory issues, 4. Permitting and environmental analysis 5. Detailed analysis of existing and future energy costs and markets 6. Assessment of alternatives 7. Conceptual design analysis and cost estimate 8. Detailed economic and financial analysis 9, Conceptual business and operations plans 10. Final report and recommendations 1. Project scoping and contractor solicitation for planning and design 2. Permit applications (as needed) 3. Final environmental assessment and mitigation plans (as needed) 4. Resolution of land use, right of way issues 5. Permit approvals 6. Final system design 7. Engineers cost estimate 8. Updated economic and financial analysis 9. Negotiated power sales agreements with approved rates 10. Final business and operational plan 1. Confirmation that all design and feasibility requirements are complete. 2. Completion of bid documents 3. Contractor/vendor selection and award 4. Construction Phases – Each project will have unique construction phases, limitations, and schedule constraints which should be identified by the grantee 5. Integration and testing 6. Decommissioning old systems 7. Final Acceptance, Commissioning and Start-up 8. Operations Reporting Renewable Energy Fund Round 3 RFA AEA10-015 Grant Budget Instructions Page 1 of 5 10-7-09 Grant Budget Instructions NOTICE TO GRANTEES Reimbursement to a Grantee under this program is on a cost reimbursable basis. In accordance with the terms of the grant a Grantee is required to submit certified requests for reimbursements that document commitments and expenditures and demonstrate meeting milestones identified in the grant. A proposed reimbursement schedule tied to completion of milestones must be identified in the applicant’s proposal. The Alaska Energy Authority (“AEA” or “Authority”) will not approve a reimbursement schedule that does not reflect costs or commitments tied to the accomplishment of milestones identified in the grant. The final reimbursement schedule is subject to negotiation and will be incorporated into the grant agreement. The Authority may authorize a percentage of grant funds, up to 20% depending on the type of grant, as an advance reimbursement at the start up of the grant. The Authority may also withhold up to 20% of the total grant subject to completion of the project and submission of final reports and other documentation that may be required by the grant. A Grantee is required to account for and document all expenditures of grant and matching funds including documentation of expenditures on any advanced reimbursement. All requests for reimbursement are subject to audit by the Authority. The Grantee is also required to comply with 2.AAC.45.010, the State Single Audit regulations. 1. Budget Form Information concerning the proposed grant budget needs to be provided on the Grant Budget Form. The Grantee must tie their budget request to the proposed milestones they propose in their application. Examples of milestones for each project phase are included with the budget form and in Section 2 of the RFA. For the purposes of determining potential cash-flow and a reimbursement schedule Grantees should use the form to identify the proposed date that the milestone would be met, the anticipated amount of grant funds to be expended to meet that milestone, and the amount and type of matching resources they intend to apply to that milestone. The bottom part of the form includes the allowable Budget Categories and is intended to be a summary of types of cost for each phase of the grant. 2. Allowable Costs Allowable costs for a grant include all reasonable and ordinary costs for direct labor and benefits, travel, equipment, supplies, contractual services, construction services, and other direct costs identified that are necessary for and incurred as a direct result of the project. Grant Budget Instructions Renewable Energy Fund Round 3 RFA AEA10-015 Grant Budget Instructions Page 2 of 5 10-7-09 A cost is reasonable and ordinary if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. Allowable costs under this grant include all reasonable and ordinary costs for direct labor & benefits, travel, equipment, supplies, contractual services, construction services, and other direct costs identified and approved in the Project budget that are necessary for and incurred as a direct result of the Project and are consistent with the requirements of the grant agreement. A cost is reasonable and ordinary if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. Allowable costs are only those costs that are directly related to activities authorized by the Grant Agreement and necessary for the Project. The categories of costs and additional limits or restrictions are listed below: a. Direct Labor & Benefits Include salaries, wages, and employee benefits of the Grantee‟s employees for that portion of those costs attributable to the time actually devoted by each employee to, and necessary for the Project. Direct labor costs do not include bonuses, stock options, other payments above base compensation and employee benefits, severance payments or other termination allowances paid to the Grantee‟s employees. b. Travel, Meals, or Per Diem Include reasonable travel expenses necessary for the Project. These include necessary transportation and meal expenses or per diem of Grantee employees for which expenses the employees are reimbursed under the Grantee‟s standard written operating practice for travel and per diem or the current State of Alaska Administrative Manual for employee travel. c. Equipment Include costs of acquiring, transporting, leasing, installing, operating, and maintaining equipment necessary for the Project, including sales and use taxes. Equipment owned by the Grantee is to be charged to the project at the monthly rates contained in the Data Quest Blue Book. The rates for equipment owned by the Grantee for less than a month‟s duration are to be computed on an hourly charge determined by dividing the monthly rate by 176. Equipment rented by the Grantee can be charged to the grant at actual invoiced charge rates, subject to a maximum amount equal to the hourly rates contained in the Data Quest Blue Book. The Authority‟s Project Manager must approve all equipment charge rates to be used by the Grantee. The Data Quest Blue Book is available to the AEA Project Managers and grantees may contact them for current allowable rates. Subject to prior approval of the Authority‟s Project Manager, costs or expenses necessary to repair or replace equipment damage or losses incurred in performance of work under the grant may be allowed. However, damage or losses that result from the Grantee‟s Grant Budget Instructions Renewable Energy Fund Round 3 RFA AEA10-015 Grant Budget Instructions Page 3 of 5 10-7-09 employees, officer‟s, or contractor‟s gross negligence, willful misconduct, or criminal conduct will not be allowed. d. Materials and Supplies Include costs of material, office expenses, communications, computers, and supplies purchased or leased by the Grantee necessary for the Project. e. Contractual services Include the Grantee‟s cost of contract services necessary for the Project. Services may include costs of contract feasibility studies, project management services, engineering and design, environmental studies, field studies, and surveys for the project as well as costs incurred to comply with ecological, environmental, and health and safety laws. f. Construction Services For construction projects this includes the Grantee‟s cost for construction contracts, labor, equipment, materials, insurance, bonding, and transportation necessary for the Project. Work performed by the Grantee‟s employees during construction may be budgeted under direct labor and benefits. Contracted project management or engineering may be budgeted under contractual services and major equipment purchases made by the Grantee may be budgeted under equipment. g. Other Direct Costs In addition to the above the following expenses necessary for the Project may be allowed. Net insurance premiums paid for insurance required for the grant Project; Costs of permits and licenses for the grant Project; Non-litigation legal costs for the Project directly relating to the activities; in this paragraph, “non-litigation legal costs” includes expenses for the Grantee‟s legal staff and outside legal counsel performing non-litigation legal services; Office lease/rental payments; Other direct costs for the Project directly relating to the activities and identified in the grant documents; and/or Land or other real property or reasonable and ordinary costs related to interests in land including easements, right-of-ways, or other defined interests. 3. Specific Expenditures not allowed Ineligible expenditures include costs for overhead, lobbying, entertainment , alcohol, litigation, payments for civil or criminal restitution, judgments, interest on judgments, penalties, fines, costs not necessary for and directly related to the grant Project, or any costs incurred before the beginning date of the grant as indicated on the signature page. Grant Budget Instructions Renewable Energy Fund Round 3 RFA AEA10-015 Grant Budget Instructions Page 4 of 5 10-7-09 Overhead costs described in this section include: salaries, wages, applicable employee benefits, and business-related expenses of the Grantee‟s employees performing functions not directly related to the grant Project; office and other expenses not directly related to the grant Project; and costs and expenses of administration, accounting, human resources, training, property and income taxes, entertainment, self-insurance, and warehousing. 4. Match and Cost Sharing If the Applicant is providing a match, it is should be detailed either as a specific dollar amount or as a percentage of the total project budget. The type and amount of matching contributions should be discussed in the application under section two. Cost sharing or matching is that portion of the Project costs not borne by the Authority. The Authority will accept all contributions, including cash and in-kind, as part of the Applicants‟ cost sharing or matching when such contributions meet the following criteria: Are provided for in the Project budget; Are verifiable from the Applicant‟s records; Third party costing sharing contributions are verifiable (with a letter of intent or similar document); Are not included as contributions for another state or federally assisted project or program (i.e., the same funds cannot be counted as match for more than one program); Are necessary and reasonable for proper and efficient accomplishment of the Project or program objectives; Are allowable costs; Are not paid by the State or federal government under another award, except for authorized by the State or federal statute to be used for cost sharing or matching; Must be incurred within the grant eligible time period. Any match proposed with the application will be required in the Grant award and the Grantee will be required to document the use of the proposed matching funds or in-kind contributions with their request for reimbursement. 5. Valuing In-Kind Support as Match If the Applicant chooses to use in-kind support as some; or, its entire match, the values of those contributions will be reviewed by the Authority at the time the budget is approved. The values will be determined as follows: The value of real property will be the current fair market value as determined by an independent third party or a valuation that is mutually agreed to by the Authority and the Applicant and approved in the grant budget. Grant Budget Instructions Renewable Energy Fund Round 3 RFA AEA10-015 Grant Budget Instructions Page 5 of 5 10-7-09 The value assessed to Applicant equipment or supplies will not exceed the approved equipment rates or fair market value of the supplies at the time the grant is approved or amended. Equipment usage will be valued based on approved usage rates that are determined in accordance with the item „c.‟ above. Rates paid will not exceed the fair market value of the equipment if purchased. Rates for donated personal services will be based on rates paid for similar work and skill level in the recipient‟s organization. If the required skills are not found in the recipient organization, rates will be based on rates paid for similar work in the labor market. Fringe benefits that are reasonable, allowable, and allocable may be included in the valuation. Transportation and lodging provided by the Applicant for non-local labor will not exceed the commercial rates that may be available within the community or region. 6. Grant Disbursements Applicants are reminded that they must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications. This format will be provided by the Authority. The back-up documentation must demonstrate the total costs incurred are allowable, and reflect the amount being billed. Documentation must include: A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment. Travel and per diem reimbursement documentation. Contractor or vendor payment requests. Invoices. Payment of grant funds will be subject to the Applicant complying with its matching contribution requirements of the proposed grant. Payment of grant funds will be made by AEA to the Grantee within 30 days of receipt of a properly completed, supported, and certified Reimbursement Request. From: lamar cotten <ljcotten@gci.net> Date: Tue, Nov 3, 2009 at 9:55 AM Subject: Re: Port Allsworth Micro Hydro AEA Grant To: "M. Murph O'brien" <mobrien@akgreenenergy.com> To: AEA From: Lamar Cotten, Manager Lake and Peninsula Borough Subject: Port Alsworth Micro Hydro project This e-mails serves as our strong support for funding the Port Alsworth Micro-Hydro project. This project is supported by LPB, NPS and the community as an essential alternative to exclusive reliance on air transported diesel fuel for heat and electricity. The project would be managed and maintained locally and serve as a positive example of an alternative energy project in a growing community. School of Engineering Orson P. Smith, PE, Ph.D., Professor, Arctic Engineering * Ph.D., Physical Oceanography, North Carolina State University, 1989 * M.S., Civil Engineering, Mississippi State University, 1986 * Grad. Diploma, Hydraulic Engineering, Delft, the Netherlands, 1979 * B.S., Mechanical Engineering, University of Kentucky, 1971 Telephone: 907-786-1910 Fax: 907-786-1079 Email: afops Office: ENGR 215 Hours: Office Hours (PDF) Teaching Research Port & Coastal Engineering Program Coordinator (undergraduate electives and graduate specialty track toward Geomatics, Civil, & Arctic Engineering degrees ES 341 Fluid Mechanics (& ES 341L Laboratory) CE 344 Water Resource Engineering GEO 433 Hydrographic Surveying (with Bob Pawlowski, Tom Newman, Doug Baird, & John Oswald) CE 674 Waves, Tides, & Ocean Processes CE 675 Design of Ports & Harbors CE 676 Coastal Engineering CE 677 Coastal Measurements & Analysis (with Dr. John Kelley, UAF) CE 680 Fundamentals of Arctic Engineering (web-based short course) Project Sponsor Hydraulic Research Flume (new facility at UAA, with Dr. Jon Zufelt, US Army Cold Regions Research and Engineering Laboratory) NSF EPSCoR, CRREL, UAA Harbor Circulation Measurements and Analysis, Seward, Alaska Terra Surveys, LLC, for the US Army Corps of Engineers Tidal Current Measurements and Analysis, Tongass Narrows at Ketchikan, Alaska HDR, Inc., for the Alaska Department of Transportation and Public Facilities Beach Stability Measurements and Analysis, Nikiski, Alaska Geomega, Inc., for ChevronTexaco Sediment Budget and Associated Coastal Processes at the Mouth of the Kenai River NSF EPSCoR Assessing Risk to Alaska Infrastructure Workshop (January 2002, Chairman) NSF EPSCoR, Idaho National Environmental & Engineering Laboratory, International Arctic Research Center, US Arctic Research Commission, BP, URS, CRREL, UAA Erosion at Mouth of Kenai River (2001- 2002)NSF EPSCoR, City of Kenai, PN&D, Inc. Cold Regions Port Engineering Workshop (Jan 2001, Chairman) NSF Alaska EPSCoR, Alaska Science & Technology Foundation, Racal-Pelagos, Cominco Alaska, Alaska Dept. Transportation & Public Facilities Alaska Sea Ice Atlas (2000 - 2002) Alaska Science & Technology Foundation, Cominco Alaska, Alaska Dept. Transportation & Public Facilities, UA Natural Resources Fund Warming World: Effects on Alaska Infrastructure (Jan 2000, Chairman) US Dept. of Energy, Alaska Science & Technology Foundation, Cominco Alaska, Williams Petroleum, Port of Tacoma Page 1 of 2Orson P. Smith, PE, Ph.D. 11/9/2009http://www.engr.uaa.alaska.edu/faculty/smith/index.cfm?renderforprint=1 University Service z Program Chair, Arctic Engineering Graduate Program, 2001-present z UA Faculty Alliance representative, 2002-2003 z UA-NSF EPSCoR program Cold Regions Research Focus Area Leader (for UAA), 2000- present z UAA Graduate Academic Board, 2001-present (Chair, 2002-2003) z UAA Faculty Senate Executive Board, 2002-2003 z UAA Faculty Grants & Leave Committee, 2000-2003 (Co-Chair 2001-2002) z UAA Research Advisory Council (2002-present) z School of Engineering, Computer Advisory Committee, 1999-present z Department of Geomatics Advisory Committee, 1998-present (ex-officio member) Professional Society Memberships z American Society of Civil Engineers, Technical Council on Cold Regions Engineering z Coastal Education & Research Foundation z International Navigation Association (PIANC) z International Permafrost Association Cook Inlet Ice Atlas (1999 - 2001)Cold Regions Research & Engineering Laboratory Alaska International Ports Workshop (Jan 1999, Chairman) Cominco Alaska, Alaska Dept. Transportation & Public Facilities, Port of Tacoma, Williams Petroleum, Cook Inlet Regional Citizens Advisory Committee, Arctic Slope Regional Corporation, Koniag Observers Guide to Sea Ice (1998 - 2000) National Oceanic & Atmospheric Administration Cook Inlet Shoreline Resources (1998 - 2000)University of Alaska Natural Resources Fund International Navigation Assoc., Ice Navigation Working Group (Chairman, 1997 - 2001) UAA Faculty Development Grant Page 2 of 2Orson P. Smith, PE, Ph.D. 11/9/2009http://www.engr.uaa.alaska.edu/faculty/smith/index.cfm?renderforprint=1 ROBIN REICH, OWNER, SOLSTICE ENVIRONMENTAL CONSULTING      EDUCATION M.S. studies, University of Alaska, Biology  B.S., Humboldt State University, Biology (Marine) and  Zoology, 1992    PROFESSIONAL AFFILIATIONS   Alaska Association of Environmental Professionals  American Planning Association     EXPERIENCE Ms. Reich, who founded Solstice Environmental Consulting, has more than 13 years of experience  in watershed and environmental planning and public involvement.  Robin has led community  participation projects throughout Alaska, including South Central Alaska, Prince William Sound,  and the Aleutians.  Robin’s varied background includes public involvement and facilitation for  construction projects, environmental documents, and watershed plans.  Robin’s degree in  biology and years of experience with environmental plans and documents enables her to  effectively manage planning projects involving multiple disciplines, stakeholders, and issues.   Growing up in Rural Alaska and having worked on technical and sometimes controversial  projects, Robin understands the importance of clear communication to a project’s success.        Project Manager, Alaska Oceans and Islands Visitor’s Center. Subconsultant to RIM Architects  for the U.S. Fish and Wildlife Service. Robin led a team to reassess an EA for a Marine Center and  interpretive trail system.  This work involved delineating and describing freshwater and marine  wetlands and other vegetation communities in the project area to assist with site planning and  environmental permitting.  The EA, approved by the USFWS, addressed changes in environmental  regulations, including new endangered species and essential fish habitat requirements, and  project design.  Project permit applications, including a Corps of Engineers Wetland permit and a  Coastal Project Questionnaire were drafted, submitted, and approved by agencies.      Natural Environment Lead, Knik Arm Crossing EIS, Knik Arm Bridge and Toll Authority  (KABATA).  Robin, while with her former employer, Robin led the agency scoping task of this  project which involved forming an interdisciplinary team (IDT) of federal, state, and local  agencies.  The IDT met over 10 times to discuss fieldwork, potential project impacts, and possible  mitigation.  Using input from the IDT, Robin led a team of subcontractors to develop over $1  million in beluga whale, fishery, and marine bird and eagle field studies.  Robin also led the  cultural resources and tribal consultation portion of the project by organizing meetings with  tribes and the State Historic Preservation Office.  Robin’s team incorporated the gathered  information regarding the natural and social conditions in Knik Arm, Point MacKenzie, and  Anchorage in the affected environment and environmental consequences sections and GIS  mapping of a draft environmental impact statement.      Project Manager, Knik Arm Ferry EA, Matanuska‐Susitna Borough (MSB).  Robin led a team of  scientists, planners, and economists to complete the Knik Arm Ferry EA and FONSI for a ferry and  terminals, which Federal Transit Administration signed in less than one year of project initiation.   She designed and implemented a Scoping Plan which included public and agency scoping  meetings and key stakeholders meetings, and developing and maintaining a project website.  She  worked with another contractor to design the docking facilities alternatives; researched and  ROBIN REICH Page 2 summarized background information; described the affected environment; and analyzed and  documented direct, secondary, and cumulative impacts of the ferry and docks.  She resolved  complex issues brought up by agencies and the public, such as traffic and air quality in the Ship  Creek area, vessel safety and maintenance, and secondary impacts in the Point MacKenzie area,  and consulted directly with: the National Marine Fisheries Service regarding the impacts of the  ferry on beluga whales, essential fish habitat, and salmon and herring; the Alaska Department of  Environmental Conservation on potential contamination at the Ship Creek ferry landing location;  and the State Historic Preservation Office regarding the impacts of ferry‐bound vehicle traffic on  cultural and historical sites in the Ship Creek area.      Project Manager, AMHS Chenega Ferry Public Meetings and Mapping, Alaska Marine Highway  System.  Robin conducted public involvement activities to inform and gather input about  environmental resources along the Chenega route in Prince William Sound.  Robin organized  public open‐house‐style meetings in Cordova, Whittier, and Valdez.  Work included finding and  reserving meeting locations and preparing meeting materials including display posters, handouts,  sign‐in sheets, and comment sheets for each event.  Two newsletters, summarizing the project  and advertising the meetings, were sent to mailbox holders in Cordova, Valdez, Whittier, Tatitlek,  and Chenega and to various resource agencies.  Follow up with residents included taking written  comment by email and “snail mail” and verbal comments by telephone. The information  gathered was incorporated into Geographic Information System (GIS) based maps along the  Chenega route, including locations of sensitive environmental and cultural areas, kayak and small  boat routes, and fishing and shrimping locations.  The maps were then used to help develop  Chenega’s route within the Sound to minimize impacts to sensitive resources.      Project Manager, North Forest Acres Levee/Road Project,City of Seward.  Robin managed a  team to produce an Environmental Assessment and Finding of No Significant Impact for a  combined levee/road and creek relocation to protect against the flooding of the Resurrection  River in Seward.  The project involved public open house style meetings in the community where  the public spoke directly with project team members and marked up project maps and design  figures.  Robin facilitated numerous agency meetings where the location of the levee/road and  associated stream relocation was openly discussed.  Robin also presented project information  and answered questions at Seward City Council meetings.  A draft and final EA were prepared  and approved by the Natural Resources Conservation Service and final permits should be issued  by the end of the year.      Project Manager, Chester Creek Watershed Plan, Municipality of Anchorage, Watershed  Management Division.  Robin led a team to draft a watershed plan for the most urbanized  watershed in Anchorage.  Robin prepared for and facilitated numerous meetings of an advisory  group which included members from seven state and federal agencies, two universities, three  development groups, and an environmental group.  She presented the plan and gathered input  during ten community councils meetings.  Robin’s team also organized and held two public open  house meetings to present the plan.  Other information gathering techniques, including a  website, informational mailers, and a telephone comment line, were used throughout the  process.  The Chester Creek Watershed Plan was prepared incorporating the information and  comments gathered through the intensive public involvement process.