HomeMy WebLinkAboutF - HBC AEA R3 CEC Board ResolutionRegular Meeting of July 22, 2009 Final
APA Amival Meeting Attendance — Logan moved and Wooden seconded to approve travel for
Directors Cook, Logan, Butler and Symmonds to attend the 2009 Alaska Power Association
Annual Meeting in Kenai, Alaska in August 2009. Voice vote: 6 yea-0 nay. Motion Carried.
R&M Addendum #3 NTE $97,683.66 — Logan moved and Wooden seconded to approve R&M
Addendum #3 for a not to exceed amount of $97,683.66. Discussion. Voice vote: 6 yea-0 nay.
Motion carried.
R&M Addendum #4 NTE $500,000.00 — Logan moved and Wooden seconded to approve R&M
Addendum #4 for a not to exceed amount of $500,000,00. Discussion. Logan moved and Butler
seconded to postpone this motion until the vote is taken regarding the HBC Phase II
construction.
HBC Phase II Construction NTE $9 985 00S 00 - Logan moved and Wooden seconded to
approve the HBC Phase II Construction for a not to exceed amount of $9,985,005,00.
Discussion. Board invited John Magee and Omar Fulton into the discussion. Symmonds asked
each Director for their thoughts on this. Main concern is the financial impact to the Cooperative
and cost over runs. Symmonds said we have a delegation that is behind the project and feels
there are grant fund sources we can tap in to. Symmonds said we have to find a way to decrease
the amount of diesel we use and push energy efficiency and energy conservation with our
member/owners. Koplin reviewed the Board's concerns, answered questions, and discussed his
view of the project. Question called. Voice vote; 5 yea-1 nay. Motion carried.
Magee said the next step is to issue the Notice of Intent to Award and that he and Koplin will get
with the contractor to negotiate the contract.
Board asked for a Special Meeting to be updated on contract negotiations. The Special Meeting
was scheduled for August 1, 2009 at noon.
HBC Owner Supplied Materials NTE $317,543.00 -- Logan moved and Wooded seconded to
approve the HBC Owner Supplied Materials in a not to exceed amount of $317,543.00.
Discussion. Voice vote: 6 yea-0 nay. Motion carried.
R&M Addendum #f4 NTE 1500,000.00 -- Logan moved and Wooden seconded to approve R&M
Addendum #4 for a not to exceed amount of $500,000.00. Discussion. Voice vote: 5 yea-1 nay.
Motion carried.
UNSETTLED BUSINESS
CEC Member Advisory Committee —Board agreed to postpone this until the next regular Board
meeting.
NEW BUSINESS
Board Direction on Exxon Litigation Fund Allocation — Symmonds stated CEC received
$26,815.47 for the Exxon Valdez Oil Spill Litigation and asked how the Board wanted it
allocated. After some discussion it was decided to split this and any other checks received for
this litigation as follows: half to the CEC scholarship fund and half for CEC's energy efficiency
and conservation fund.
INFORMATION ITEMS
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* * CORDOVA
ArAo ELECTRIC
-,-...""COOPERATIVE, INC.
P,0- Box 20 * 705 Second Street * Cordova, Alaska 99574-0020 * (907) 424-5555 * (907) 424-5527
RESOLUTION 09-06
A RESOLUTION TO APPLY FOR A RENEWABLE ENERGY ASSISTANCE GRANT THROUGH THE
ALASKA ENERGY AUTHORITY FOR THE HUMPBACK CREEK HYDRO FACILITY
WHEREAS, Cordova Electric Cooperative Inc. experienced extensive damage to the Humpback Creek
Hydroelectric Project due to the October 2006 flooding event; and
WHEREAS, FEMA will contribute funds to reconstruct the facility but will not cover the expenses
necessary to design the facility to a standard that would withstand future, similar flooding and erosive wear and
tear and assure the sustainability of the project; and
WHEREAS, to date Cordova Electric Cooperative, Inc. has contributed over $1,000,000 in funds toward
the restoration of this project for geo-technical analysis, engineering design work and required permitting and
inspection services; and
WHEREAS, Cordova Electric Cooperative Inc. Board of Directors has fully discussed the issues and need
for grant funding; and
WHEREAS, Cordova Electric Cooperative Inc. possesses legal authority to apply for a grant and to
finance and construct the proposed facilities;
WHEREAS, Total project costs for completion are estimated to be $17,000,000 and FEMA is currently
scheduled to contribute an estimated $5,100,000 for the restoration, AEA Renewable Energy Round 1 for
$4,000,000, the Board of Directors of Cordova Electric Cooperative authorizes a request for an additional
$4,000,000 from the Alaska Energy Authority Renewable Energy Assistance Grant Round 3 with $3,900,000
of matching funds from Cordova Electric Cooperative; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors certifies that Cordova Electric Cooperative
is in compliance with all state and federal laws, including existing credit and federal tax obligations and
authorizes the filing of the application including all understandings and assurances contained therein.
BE IT FURTHER RESOLVED that the Board of Directors directs and appoints Clay R. Koplin as the Primary
Agent, Clay R. Koplin as the Secondary Agent, Valerie J. Covet as the Chief Financial Officer and Harold
Symmonds as the Certifying Official of Cordova Electric Cooperative Inc. to act in connection with the
application and to provide such additional information as may be required.
Passed and approved this day of November, 2009
Harold Symmonds, Chairman
Joseph Cook, Vice Chairman