HomeMy WebLinkAboutAkiak Wind App
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 1 of 14 9/2/2008
Application Forms and Instructions
The following forms and instructions are provided for preparing your application for a
Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA)
and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html
The following application forms are required to be submitted for a grant recommendation:
Grant Application
Form
GrantApp.doc Application form in MS Word that includes an outline of
information required to submit a complete application.
Applicants should use the form to assure all information is
provided and attach additional information as required.
Application Cost
Worksheet
Costworksheet.doc Summary of Cost information that should be addressed
by applicants in preparing their application.
Grant Budget
Form
GrantBudget.xls A detailed grant budget that includes a breakdown of
costs by task and a summary of funds available and
requested to complete the work for which funds are being
requested.
Grant Budget
Form Instructions
GrantBudgetInstr.pdf Instructions for completing the above grant budget form.
· If you are applying for grants for more than one project, provide separate application
forms for each project.
· Multiple phases for the same project may be submitted as one application.
· If you are applying for grant funding for more than one phase of a project, provide a plan
and grant budget for completion of each phase.
· If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
· If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
· Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
· All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 2 of 13 9/3/2008
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Akiak Power Utrilites
Type of Entity:
Village Utility
Mailing Address
PO Box 52028
Akiak, Ak 99552
Telephone
907 765-7411
Fax
907 765-7414
Email
kashatok@yahoo.com
1.1 APPLICANT POINT OF CONTACT
Name
Adam Kashatok
Title
General Manager
Mailing Address
See above
Telephone
See above
Fax
See above
Email
akiachakltd@hotmail.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
X An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer, or
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
or
No
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If a
collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate Yes or No in the box )
Yes
or
No
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
or
No
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 3 of 13 9/3/2008
SECTION 2 – PROJECT SUMMARY
Provide a brief 1-2 page overview of your project.
2.1 PROJECT TYPE
Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/
Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as
well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA.
Community of Akiachak, Feasibility Analysis/Conceptual Design for wind project
2.2 PROJECT DESCRIPTION
Provide a one paragraph description of your project. At a minimum include the project location,
communities to be served, and who will be involved in the grant project.
Conceptual Design, Feasibility, and Energy Monitoring
Wind Diesel System
This purpose of this work is to provide a conceptual design and construction cost estimate for to
use wind power to displace diesel fuel for power generation and heating. The scope of work will
include conducting energy use baseline studies, energy resource monitoring and the
development of conceptual designs and cost estimates for construction. This work would also
explore the management and financial feasibility of a wind project. This project would be in
conjunction with other efforts such as those of the Chaninik Wind Group, which is working in the
Bethel region.
The average consistent power in the wind across our region is some of the best to be found in
Alaska, however, this general data must be supplemented with simultaneous electric load data
in each location to better integrate the available wind with the energy needs. Village energy
system and wind monitoring stations will be purchased in Fall of 2009 and installed this winter,
and monitored for one year.
This work is needed in order to move forward with a renewable energy project and obtain future
funding.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 4 of 13 9/3/2008
2.3 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project. Include a project cost summary that includes an estimated total cost
through construction.
Feasibility Analysis/Conceptual Design $200,000
2.4 PROJECT BENEFIT
Briefly discuss the financial benefits that will result from this project, including an estimate of economic
benefits (such as reduced fuel costs) and a description of other benefits to the Alaskan public.
Project will benefit the community in 3 ways:
Improve knowledge to use energy more wisely
Will result in Wind project that will lower costs and increase revenues to the utility
Will foster new opportunities for sustainability
2.5 PROJECT COST AND BENEFIT SUMARY
Include a summary of your project’s total costs and benefits below.
2.5.1 Total Project Cost
(Including estimates through construction.)
$ 200,000
2.5.2 Grant Funds Requested in this application. $ 200,000
2.5.3 Other Funds to be provided (Project match) $
2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $ 200,000
Renewable Energy Fund
Grant Application
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2.5.5 Estimated Benefit (Savings) $
$
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 6 of 13 9/3/2008
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include a resume and references
for the manager(s). If the applicant does not have a project manager indicate how you intend to
solicit project management Support. If the applicant expects project management assistance
from AEA or another government entity, state that in this section.
The Chaninik Wind Group will assist the community utility manager in the management of this
project.
Dennis Meiners of Intelligent Energy System will be the project manager.
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
The project schedule to begin Summer 2009-Fall and be completed by Fall 2010.
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them.
Award Grant- Winter 2009
CDR Completed - Summer 2009 hire engineer for the wind project, complete design and cost
estimate, and complete permitting process and land site development.
Permitting- Fall 2009
Construction 2010-2011 – Order materials, Transport, and Construction of Wind Power
Turbine.
3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
for known, key personnel, contractors, and suppliers as an attachment to your application.
Community leaders and support.
Contractors.
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Reports – Daily logs, Annual Monitoring reports, and Yearly reports.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 7 of 13 9/3/2008
3.6 Project Risk
Discuss potential problems and how you would address them.
Continued high cost of energy, loss of population, loss of service and jobs, and environment oil
spill.
SECTION 4 – PROJECT DESCRIPTION AND TASKS
· Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA. The level of information will vary according to phase of the project you propose to
undertake with grant funds.
· If you are applying for grant funding for more than one phase of a project provide a plan and
grant budget for completion of each phase.
· If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project.
Wind – See Renewable energy ATLAS of Alaska on page 16 and 17. Akiachak has abundant wind
resources suitable for wind power development. Wind power class is between 4 & 5 which if in good
and excellent resource potential.
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
Diesel fuel only, some wood for heating.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Diesel fuel only,,, some wood for heating.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 8 of 13 9/3/2008
customers.
Population of home for energy used – PCE
Impacts if wind is developed
30% saving on fuel
Jobs on wind farms
Lower energy costs will encourage new business
People
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 9 of 13 9/3/2008
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address potential
system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
· A description of renewable energy technology specific to project location
· Optimum installed capacity
· Anticipated capacity factor
· Anticipated annual generation
· Anticipated barriers
· Basic integration concept
· Delivery methods
See Attached
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the project or how
you intend to approach land ownership and access issues.
The land is owned by local Village Corporation
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address outstanding
permit issues.
· List of applicable permits
· Anticipated permitting timeline
· Identify and discussion of potential barriers
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will be
addressed:
· Threatened or Endangered species
· Habitat issues
· Wetlands and other protected areas
· Archaeological and historical resources
· Land development constraints
· Telecommunications interference
· Aviation considerations
· Visual, aesthetics impacts
· Identify and discuss other potential barriers
4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues)
The level of cost information provided will vary according to the phase of funding requested and any
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 10 of 13 9/3/2008
previous work the applicant may have done on the project. Applicants must reference the source of their
cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s
estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of the
project. Cost information should include the following:
· Total anticipated project cost, and cost for this phase
· Requested grant funding
· Applicant matching funds – loans, capital contributions, in-kind
· Identification of other funding sources
· Projected capital cost of proposed renewable energy system
· Projected development cost of proposed renewable energy system
Phase I – Conceptual Design study $200,000
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by the
applicant.
· Total anticipated project cost for this phase
· Requested grant funding
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
· Identification of potential power buyer(s)/customer(s)
· Potential power purchase/sales price - at a minimum indicate a price range
· Proposed rate of return from grant-funded project
4.4.4 Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered in
evaluating the project.
BUDGET SUMMARY:
Milestone or Task
Federal
Funds
State
Funds
Local
Match
Funds
(Cash)
Local
Match
Funds
(In-Kind)
Other
Funds TOTALS
Project Scoping $15,000 $15,000
Install monitoring equipment $100,000 $0 $100,000
Baseline Study $15,000 $0 $15,000
Cost estimating $15,000 $0 $15,000
Design Report $30,000 $0 $30,000
Evaluation and Support $25,000 $0 $25,000
$200,000 $0
$200,000
Milestone # or Task
#
BUDGET CATAGORIES: 1 2 3 4 5 6 TOTALS
Direct Labor and $5,000 $5,000 $3,000 $13,000.00
Renewable Energy Fund
Grant Application
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Benefits
Travel, Meals, or Per
Diem $5,000 $2,000 $7,000.00
Equipment $50,000 $50,000.00
Supplies $0.00
Contractual Services $10,000 $50,000 $5,000 $15,000 $30,000 $20,000 $130,000.00
Construction Services $0.00
Other Direct Costs $0.00
TOTAL DIRECT
CHARGES $15,000 $100,000 $15,000 $15,000 $30,000 $25,000 $200,000.00
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 12 of 13 9/3/2008
4.4.5 Business Plan
Discuss your plan for operating the completed project so that it will be sustainable. Include at a
minimum proposed business structure(s) and concepts that may be considered.
4.4.6 Analysis and Recommendations
Provide information about the economic analysis and the proposed project. Discuss your
recommendation for additional project development work.
Reduction energy costs by the wind, will lower the energy and economically. Improve our
environment to obtain and continue new businesses, 10-15% growth rate included.
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
· Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
· Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or avoided cost of ownership)
· Potential additional annual incentives (i.e. tax credits)
· Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
· Discuss the non-economic public benefits to Alaskans over the lifetime of the project
Will reduce the amount of the bulk fuel used, this will also save about 40 % of fuel.
SECTION 6 – GRANT BUDGET
Tell us how much your total project costs. Include any investments to date and funding sources,
how much is requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by tasks using the form - GrantBudget.xls
$200,000
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 13 of 13 9/3/2008
SECTION 7 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and
suppliers per application form Section 3.1 and 3.4
B. Cost Worksheet per application form Section 4.4.4
C. Grant Budget Form per application form Section 6.
D. An electronic version of the entire application per RFA Section 1.6
E. Governing Body Resolution per RFA Section 1.4
Enclose a copy of the resolution or other formal action taken by the applicant’s
governing body or management that:
- authorizes this application for project funding at the match amounts indicated in
the application
- authorizes the individual named as point of contact to represent the applicant for
purposes of this application
- States the applicant is in compliance with all federal state, and local, laws
including existing credit and federal tax obligations.
F. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations.
Print Name Adam Kashatok
Signature
Title Utility MANAGER
Date November 10, 2008