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HomeMy WebLinkAboutAWEA proposalProposal for YKSD Kaltag Bio-Mass Study AEA RFP due November 10, 2008 Bill Wall, PhD Scope of Project: An initial scope of the project is to develop a phased application for AEA funding to develop an appropriately scaled wood energy system for the Village of Kaltag with specific focus on the school. The study will focus on the first three phases of the AEA project development process: Reconnaissance; Resource Assessment/ Feasibility Analysis/Conceptual Design; and Final Design and Permitting. The reconnaissance phase will be initiated by the school district but must be completed based AEA project Development Process to move the 2nd phase. Going through phase one and two will allow the school district and the residents of Kaltag to fully understand the full scope of a wood energy program benefits and limitations, prior to making a decision to implement the process. The scope of the project could be either a district heating system in the village to simply a wood heating system for the school and single installations at additional buildings. This is to be determined in Phase 1 & 2. Alaska Wood Energy Associates (AWEA) will conduct the following tasks and will be responsible for listed activities from Phase 1-Phase 3 through schematic design. Suggested project components to be included are as follows 1. Phase 1. Completion of the Reconnaissance phase as per AEA defined process; a. Proposed energy resource – review stand structure and growth and availability b. Existing energy system c. Alternative proposed system designs d. Level 1 trade off analysis for proposed alternative systems e. Project benefits financial, social/cultural, ecological f. Energy sales and business models g. Land ownership agreements: Boilers and wood harvest h. Permits i. Environmental analysis j. Communications in village – presentation to village at beginning k. Analysis and recommendations l. Final report to move to Phase 2 Travel: $2,500 AWEA: $9050 Total: $11,550 2. Phase 2. Completion of the Resource Assessment/ Feasibility Analysis/Conceptual Design a. Resource Assessment – coordination with Gana-A'Yoo native corporation i. Acquire satellite imagery through State DNR ii. Classify imagery to stands types and densities iii. GIS support iv. Analysis to determine sustainable harvest levels v. Report development b. Harvest Assessment i. Wood Transportation design ii. Harvest equipment conceptual design iii. Develop harvest cost model iv. Report development c. Wood yard conceptual designs – i. Equipment ii. Location and layout iii. Wood processing cost model d. Heat energy conceptual design – one for each village i. Boiler types, sizes, locations ii. Possibility of district heat systems iii. Level 2 cost feasibility & alternative comparative assessment e. Develop preliminary business model & plans i. Business plan for regional harvesting company/coop ii. Business plan for of the wood yards iii. Business plan for the wood energy utilities (these maybe vertically integrated and be in one Business Plan depending on structure) f. Completed Feasibility Report for the Village of Kaltag i. Report writing and development in coordination with Project Manager g. Communication strategy/process – Presentation to village organizations on results of the process i. Successful project development will depend on communications among village organizations and among various partner organizations within the village and region Phase 1 and 2 will be conducted together unless AEA requires a formal decision for moving from Phase 1 to 2. Phase 1 travel will be a site visit by the consultant conducted in conjunction with the region wide reconnaissance. However, full travel costs will be included in case the reconnaissance does not get funded. Phase 2 travels will require a site visit by both the consultant and the engineer. A third site visit for the purpose of reporting findings to the community is also included. Travel: $4,500 AWEA: 140,950 Total Phase 2: 145,450 3. Phase 3. Building on information gathered in Phase I and II applicants are required to complete Phase III prior to construction. The purposes of Phase III are to establish the project configuration and specifications that will be used to guide construction, refine project costs estimates, finalize business plans, and obtain land use and resource authorizations required for construction. Work should address the information and tasks below. a. Renewable Energy Resource: Finalize business arrangements for wood delivery b. Existing Energy System: Schematic design for wood energy system integrated with new design for boiler replacement c. Proposed System Design: Final engineered and approved system design based on schematic produced by Alaska Wood Energy Associates. This final design will be coordinated by the Project Manager. d. Final engineered and approved integration design will be coordinated by Project Manager e. Project Cost Final: engineer’s estimate of project cost. Coordinated by Project Manager f. Project Benefits Detailed: financial analysis based on chosen business structure and applicable costs, revenues, and incentives will be developed by AWEA in coordination with Project Manager g. Power Purchase/Sale Executed power purchase/sales agreement: will be developed by AWEA in coordination with Project Manager h. Land Ownership: Final land use authorizations obtained will be developed by AWEA in coordination with Project Manager i. Permits: All necessary permits will be obtained AWEA in coordination with Project Manager j. Environmental: All environmental issues resolved facilitated by AWEA in coordination with project manager k. Analysis and Recommendations: Final operational and business plan will be completed by AWEA in coordination with Project Manager Notice: tasks c, d, & e are responsibility of Project Manager Travel: $2,000 AWEA: $52,500 Phase 4 is a future phase not included in the current application request. Should the project proceed to phase 4 the scope of wok would include the following: 4. Phase 4. Construction: Construction will be responsibility of Project Manager a. This will have to be an estimated range. There are 3 primary scenarios which will need to be reviewed: i. Stand alone boiler at school – probably stick fired ii. District heating s ystem with major commercial buildings – probably chip fired iii. Several individual boiler systems at various buildings – probably stick fired. The decision on this depends on many different variables: Type and location of wood availability Local capacity and type of business structure developed Technical needs/opportunities based on where buildings are located and heat demands.