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HomeMy WebLinkAboutKISKIL Energy Project Test PlanAPPENDIX A (Phase I: KISKIL Energy Project Test Plan Template) 2 Phase One, the prefeasibility study, will be concluded when this template is complete as a test plan document. This document will become the test plan for the initial resource and energy assessment (Phase II). A proper test plan will ensure that adequate rigor has been applied in the planning phases, prior to approval to execute the tests. This test plan will describe the concept behind the test; investigational issues and objectives; and how objectives will be analyzed and measured to arrive at a conclusion. It will explain how, when, and where the project is going to be conducted; what data is required; and how that data is going to be collected, processed, analyzed, and presented in the final report. The intent is to have the plan be detailed enough so that the Alaska Energy Authority can read this document and conduct the assessment required to approve Phase Two, the feasibility study including the construction of a working scaled model of the final design. Ultimately, once this test plan is completed and conclusions are drawn, the project should be ready for Phase III – Final Design and Permitting. NOTE: The following test plan template itself is complete; however, the contents included at this point are theoretical, or left blank until the prefeasibility process is completed. 3 Test Plan for Phase II: KISKIL Energy Project - Resource Assessment of Biomass Including Harvest/Processing Costs, Volume and Energy Yields, and Economic Potential 4 Table of Contents Section 1 Situation 1.1 Background 1.2 System Description 1.3 Scope 1.4 Event Design 1.5 Event Schedule 1.6 Participating Agencies Section 2 Mission Section 3 Execution 3.1 Assessment Methodology 3.2 Implementation 3.3 Field Execution Plan 3.4 Reporting Section 4. Support 4.1 Facilities 4.2 Personnel Support 4.3 Equipment 4.4 Supply 4.5 Maintenance Support 4.6 Transportation 4.7 Operations Section 5 Organizational Structure and Communications 5.1 Organizational Structure 5.2 Communications Appendices A. Data Requirement (Data Trace) B. Data Collection Procedures C. Instrumentation Plan D. Training Plan E. Communications 5 F. Data Links G. Equipment and Supply H. Manual Data Collection Forms I. Data Processing Procedures & Database Structure J. Position Descriptions K. Security L. Manuals and Standard Operating Procedures M. Environmental N. Health and Safety O. Still/Video Photography Requirements P. Others as required Glossary Acronyms 6 Section 1 – Introduction This study will test the feasibility of producing electricity from noncommercial-quality forest trees and shrubs. The test will include volume assessments of the fuel resource and measure the energy yield by gasifying the biomass and driving a low-maintenance Stirling generator. Further, it will assess the economic potential for local biomass suppliers and sustainable energy produced electricity. The rational for conducting the feasibility study is to test the hypothetical data that exists, and to develop a model biofuel system that is efficient and easily replicable. Further, the study will define the economic potential for a resource that is currently unmarketable and define the cost to produce energy on a scale for small off-grid communities and light industrial operations such as smaller mines, saw mills, canneries, and etcetera. 1.1 Background The purpose for creating an energy production system that utilizes local renewable fuel resources is to convert the dollar that has been spent on diesel into a job in the local community. Between July 1, 2007 and June 30, 2008, Delta Mine Training Center consumed 78,593.20 gallons of diesel fuel to produce electricity and heat. The cost for this fuel was $247,393.33. This is not sustainable for the organization, nor would it be for a small community with limited economic resources. Fuel costs are consuming jobs and benefits. If this study proves this fuel source and generation method is feasible, it will create a local market for a renewable resource, employee local people, reinvest energy costs into local economies, and reduce dependence on petroleum. If it does not prove to be feasible, the AEA will have a valid and reliable study to help others avoid investing in this type of process in the future. 1.2 System Description [This section will describe the harvest, processing, transportation, and power generation systems. It will describe how each system is designed to function/operate and how it will achieve the intended effect. The description of the system will be complete enough to provide the reader a good understanding of the system, how it operates, etc. It will include pictures, diagrams, and manuals.] 1.3 Scope [The scope will describe the magnitude of the assessment: the extensiveness, or thoroughness of the assessment and the assessment duration. It will describe the general time frame, event locations, how many personnel, and equipment involved, how big or small, what elements of effectiveness and suitability are to be addressed, how many data collection events, how many tasks or phases. It will describe the thoroughness, intensity, and general time frame and duration of event activities. ] 7 1.4 Event Design [Event design presents the assessment objectives in outline form and briefly describes the scenario(s) developed for the assessment. The type of event will greatly influence the complexity and content of this section. For an integrated event concept employing several different test methods, further subdivisions of this section may be necessary. Whatever the case, this section will describe the objectives of the event and how activities are structured to accomplish these objectives.] Objectives [The objectives are the formally defined issues that will be examined, questions that will be answered, and things that will be measured during the assessment. These items provide the basis for determining what data will be collected during the event. The Objectives here are very broad and will be further defined during the prefeasibiliy phase. Example (Objectives): Operation Issue: What is the kW yield of electricity of a “typical” DNR Forestry timber sale? Objective 1.0: Assess the green weight harvest yield of a mixed forest stand. Sub-objective 1.1: Document the species harvested. Sub-objective 1.2: Document the time to harvest one acre. Sub-objective 1.3: Document the moisture content of the biomass Objective 2.0: Assess the cost of transportation of biomass to plant. Sub-objective 2.1: Document the number of loads delivered per unit of time. Sub-objective 2.2: Document the maintenance cost of transportation equipment. Objective 3.0: Assess the dry-weight energy yield per ton of bimass. Sub-objective 3.1: Measure the Btu output of primary gasification of biomass fuel. Sub-objective 3.1.1: Document to kW electrical output of biogass produced from the sample. Locations [This section will describe the event locations (and backup options if relevant), such as: the topography, climate, and ownership. It will highlight any special concerns or considerations that need to be taken into account (e.g., multiple use, environmental issues, etc.). Event Cell Matrix [The event cell matrix is a table listing all the data collection events and the associated configurations/conditions for each event. The project manager uses the event cell matrix as a management tool to keep track of what has been completed and what is yet to be completed 8 during the assessment. It will ensure that all the planned activities are conducted. It will be detailed enough for program manager to verify that all configurations/conditions are in place so that the next task can be conducted as planned. Microsoft Project software will be used for documenting project schedules, tasks, resources, costs, and to produce reports for the project manager, including the cell matrix. Limitations and Constraints [In this section, limitations and constraints will be discusses, the effect of these limitations on system performance, and what effect they are expected to have on the conclusions that will be drawn from the study. Note: Every experiment is limited or constrained in some manner that limits the usefulness and validity of the results. As concessions are made to cost and schedule, the “ideal experiment” gets whittled away. These concessions will be documented in this section. Many of these limitations are the result of having less than perfectly realistic conditions, or a lack of control of test conditions, limited time, or a limited sample of environmental conditions. ] 1.5 Event Schedule [The event schedule will be a Gantt chart that lists the major tasks that have to be accomplished to complete the assessment and when they are planned to occur. Again, Microsoft Project software will be used for documenting project schedules, tasks, resources, costs, and to produce reports for the project manager. Smaller assessments will have less definition than larger assessments. The event schedule will include those tasks that have to occur before the deployment begins, those that will occur in the field, and those that occur after completion of the assessment. 9 2 – Mission The mission of this project is to test the feasibility of producing electricity from noncommercial- quality forests and trees and shrubs debris. Further, the mission is to prove the economic potential for a resource that is currently unmarketable and create an income source for local individuals. 10 Section 3 – Execution [In this section the analysis products, data sources, data handling procedures, and data processing tools will be thoroughly addressed.] 3.1 Assessment Methodology [This section will document the process used to take the system requirements, devolved those requirements into measurable data points, the method used to roll-up all those individual data points into an evaluation of system performance, and what criteria (basis) will be used to make the evaluation. The following steps will be used to prepare for each task within the study:  Understand the issues, requirements, and criteria with associated conditions for the system under test,  Define analytic products,  Devolve the issues, requirements, analytical products into elements that can be measured (Objectives/sub-objectives)  Identify what data elements will be collected to product the analytical products.  Describe methodology (including assessment type) to collect this data in plain, non- technical terms,  Discuss the evaluation criteria and how it will be applied to the analytical products (on what basis will be assessment be made), and  Coordinate with decision makers with the question: “If I provide this product to you, will it answer your question?” Objectives Definition [ For each objective there will be a discussion section that clarifies if necessary what the objective is all about. There will be a list of relevant assumptions or constraints relating to the Objective. A description will be given of what data will be collected and when this data will be collected, and how this data will be collected. Next, a description of how the data will be processed/analyzed to produce the analytical products, including any special intermediate analysis steps or products and how event outcomes will be used to answer the issues and objectives. Then the criteria that will be use to evaluate whether or not the system meets the specific requirements will be defined. Data Requirements and Sources [This section documents all of the required data elements. A list of each unique requirement for data elements will be provided, along with its primary and secondary sources and responsible party. Sources of ground truth data, instrumentation, manual data collection forms, questionnaires, and any other sources of data will be identified.] 11 3.2 Implementation [This section will describe how these goals will be met by specifying the hardware, software, and procedures to meet test goals.] Data Acquisition Plan [This section will describe the data sources, personnel, and scheduling plan for data collection activities. It also will describe data handling procedures, storage of data in the data library, and quality control procedures.] Data Sources [A summary matrix of all data sources will be developed.] Instrumentation. [A detailed description of the instrumentation systems and test equipment planned to collect the required data will be given.] Manual Forms. [A list of all forms used to meet these data requirements will be listed.] Data Collection [A description will be given of when, where, how, and by whom all data elements will be collected, as well as how the data will be transferred, archived, and controlled prior to entry into the database.] Data Collectors. [A list of the specific number of people planned for data collection and the requisite skills or training needed will be developed.] Data Control. [Each data source will have an associated recording medium (e.g., manual form, file on a computer disk, audio or videotape, photograph, etc.). ] Data Library. [The procedures, personnel, and facilities required for data library operation will be developed.] Quality Control. [Quality control refers to the methods and procedures to assure that data collection meets the planned requirements and is as accurate and complete as possible. Quality control will be implemented at several stages of the data collection and processing.] Data Management Plan [The data management plan will include the following components including details as to how they will function. ] Database Design Database and Analysis Hardware Database and Analysis Software 12 Data Entry Process Flow Data Verification Plan Instrumentation Readiness Test Data Mini-test Product Generation Training Plan for data collectors 3.3 Field Execution Plan [This section will describe the activities involved with executing the test plan.] Pretest Actions [These actions include developing the data handling tools and procedures for data acquisition and processing, as already detailed in Section 3.2. Also included are the instrumentation readiness review and mini-test discussed in Section 3.2. All of the support requirements listed in Section 4 must be accomplished.] On-site Setup [Data management personnel will ascertain that all equipment and material are on site and operational.] Data Acquisition and Processing [This section will provide the implementation details for the data acquisition, processing, and analysis plan documented in Section 3.2.] Post-event Actions [The original data stored in the data library will be archived as required.] 3.4 Reporting [Plan what types of reports should be developed. Create a schedule when reports are due or should be delivered.] 13 Section 4 – Support [Support requirements for the event are discussed in this section, including facilities, personnel, equipment, supply, maintenance, transportation, security, and safety.] 4.1 Facilities [A list including a map of all existing and planned facilities will be developed. Details will be given about condition, function and utilities available in all the buildings.] 4.2 Personnel Support [This section will include the job descriptions, wage rate, schedule, and project responsibilities for all project personnel.] 4.3 Equipment [In this section, a complete list of project equipment specifications will be documented. It will include planned project use and the cost for that use. Quotes and delivery costs will be documented for equipment that will be purchased. This section will include a preventative maintenance schedule for all project equipment.] Computer Equipment [Computer equipment includes hardware, software, peripherals, and supplies. Specify the number and types of computer systems required (portable, desktop, B&W, color, microprocessor) together with their configurations (installed memory, drives, boards, software). Specify all peripherals, such as printers and display monitors. The organizations computer use policy will be included in this section.] Other Equipment [A list and description of all other equipment need for the project will be described here.] 4.4 Materials and Supplies [A list of supplies and materials including estimated costs will be compiled in the section. Company procurement policies will also be documented. This section will include a plan for inventory auditing.] 4.5 Maintenance Support [This section documents the planning for preventative maintenance and unscheduled repair of all equipment, such as instrumentation, communications gear, computers, generators, heavy equipment and vehicles.] 4.6 Transportation [This section documents how and when equipment, supplies, and personnel resources will be transported. It will also provide quotes for transporting biomass from field to plant.] 14 4.7 Health and Safety [This section will identify general and specific project-related hazards and procedures for mitigating them. A health, safety, and environmental training plan will be developed and published in this section.] 15 Section 5 – Organizational Structure and Communications [This section will document all personnel structure and associated agencies and organizations, including the role of the AEA.] 5.1 Organizational Structure [This section identifies the chain of command for test operations, identifies roles and responsibilities, and specifies the reporting requirements among all participants.] Roles and Responsibilities [Specify the roles and responsibilities for each function and identify the point of contact, if known.] Reporting Requirements [Specify the reporting requirements for each of the functions. The previous section identified who reports to whom; this section provides the procedural direction for when, where, and how reporting is accomplished.] 5.2 Communications [This section specifies the requirements related to electronic communications of digital, audio, or video data. It will also define the reporting system and who, when, where, and how often information/data will be reported.] 16 Appendices Appendix A Data Requirements This appendix contains one or more tables listing all of the data elements identified in Section 3.1. The purpose of the Data Trace is to document where each data requirement is met, when it is collected, and what objective that data requirement supports. A data trace should at least include these items: data element number, a descriptive data element name, reference to the objective/subobjective that the data element supports, the type of data (objective or subjective), the name of the data form used to collect the data, when/where this data element will be collected. Appendix B Data Collection Procedures This appendix contains data library procedures, control codes, and correlations of media to be issued to each data collection site for each test. Appendix C Instrumentation Plan This appendix contains the quantities, placement, configuration of instrumentation. Specify who is responsible for operating the instrumentation, including setup, calibration, checkout, installing/removing data media, monitoring data recording, and turn-in of media to the data library. Schedule when SCADA programming will be done. SCADA diagrams and equipment settings will be documented here. Appendix D Training Plan This appendix will contain the following details of the training plan: training requirements, the number and types of trainees, persons responsible for training, training materials, evaluation criteria, and training schedule. Appendix E Communications This appendix contains details of the communication network, and equipment requirements. It will also include the reporting schedule and requirements. Appendix F Data Links This appendix contains details of the data storage and equipment requirements. Appendix G Equipment and Supply This appendix contains detailed equipment lists, quotes and shipping costs and schedules. Appendix H Manual Data Collection Forms This appendix includes a sample of each data collection form, questionnaire, and survey. Appendix I Data Processing Procedures & Database Structure This appendix is used to show details of the database design (e.g., table structures) and input file formats. 17 Appendix J Position Descriptions This appendix may be used to present responsibilities and task descriptions for test support personnel. Appendix L Manuals and Standard Operating Procedures (SOPs) This appendix lists and references test planned operations and maintenance manuals and SOPs. Appendix M Environmental This appendix will contain the results of any environmental assessments or surveys and the rules and procedures adopted for remaining in compliance. It will include permits and other agency coorsepondence relater to the project. It will include copies of any site required environmental documentation. Discuss any precautions being taken to protect the environment. Appendix N Still/Video Photography Requirements This appendix contains a list of the photography requirements based upon data collection, documentation, and final report requirements. Include, in a table, a description of the each piece of photography/video required, and when that photo should be taken. 18 APPENDIX B (Project Budget Summary and Phase 1 – 4 Budget Details) 19 APPENDIX C (Resume for Whit Hicks, Project Manager) 20 APPENDIX D (Resolution 2008-02 Establishment of a Subsidiary Organization to Produce Energy to Benefit DMTC and the Public) 21 APPENDIX E (Phase I: KISKIL Energy Project Test Plan Template)