HomeMy WebLinkAboutCarlson Creek Hydro App
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 1 of 18 9/2/2008
Application Forms and Instructions
The following forms and instructions are provided for preparing your application for a
Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA)
and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html
The following application forms are required to be submitted for a grant recommendation:
Grant Application
Form
GrantApp.doc Application form in MS Word that includes an outline of
information required to submit a complete application.
Applicants should use the form to assure all information is
provided and attach additional information as required.
Application Cost
Worksheet
Costworksheet.doc Summary of Cost information that should be addressed
by applicants in preparing their application.
Grant Budget
Form
GrantBudget.xls A detailed grant budget that includes a breakdown of
costs by task and a summary of funds available and
requested to complete the work for which funds are being
requested.
Grant Budget
Form Instructions
GrantBudgetInstr.pdf Instructions for completing the above grant budget form.
• If you are applying for grants for more than one project, provide separate application
forms for each project.
• Multiple phases for the same project may be submitted as one application.
• If you are applying for grant funding for more than one phase of a project, provide a plan
and grant budget for completion of each phase.
• If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
• If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
• Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
• All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 2 of 18 9/3/2008
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Alaska Power Company (a subsidiary of Alaska Power & Telephone Company)
Type of Entity:
Utility
Mailing Address
P.O. Box 3222, Port Townsend, WA 98368
Physical Address
193 Otto Street, Port Townsend, WA 98368
Telephone
360-385-1733
Fax
360-385-7538
Email
glen.m@aptalaska.com
1.1 APPLICANT POINT OF CONTACT
Name
Glen D. Martin
Title
Resource Assessment and Permits
Mailing Address
Alaska Power & Telephone Co., P.O. Box 3222, Port Townsend, WA 98368
Telephone
360-385-1733 x122
Fax
360-385-7538
Email
glen.m@aptalaska.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
X An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer, or
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If a
collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
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Grant Application
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SECTION 2 – PROJECT SUMMARY
Provide a brief 1-2 page overview of your project.
2.1 PROJECT TYPE
Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/
Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as
well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA.
AP&T proposes to develop a hydroelectric project on Carlson Creek near Slana. This hydroelectric
project would provide a renewable energy resource for an area that is 100% dependant upon diesel
generation. AP&T is requesting grant funding for Phase I (reconnaissance), Phase II (resource
assessment and conceptual design) and Phase III (final design and permitting). Funding for Phase IV
(construction) will be pursued after more is known about this site and construction is closer.
2.2 PROJECT DESCRIPTION
Provide a one paragraph description of your project. At a minimum include the project location,
communities to be served, and who will be involved in the grant project.
AP&T proposes to construct the 300 kW Carlson Creek Hydroelectric Project (Project), which will be
located approximately 8 miles north of Slana on the Glenn Highway (Tok Cutoff). The Project would off-
set diesel generation which presently supplies power to the communities of Slana and Chistochina. The
Project will consist of two small diversion structures, approximately 13,200 feet of penstock, a
powerhouse with a single generating unit, tailrace, small substation, and a very short length of
transmission line. For about half the year, the Project operation will be run-of-river, but during the
colder months the Project will draw water from Carlson Lake. The potential annual generation is
estimated to be approximately 1,200 MWh/yr, which is greater than the current annual requirements of
the two communities. Therefore, the Project has the potential to offset 100% of the current diesel
generation. The Project will provide clean, renewable electricity, as well as rate stabilization. The cost
to maintain a hydro project is also significantly lower than diesel generation.
2.3 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project. Include a project cost summary that includes an estimated total cost
through construction.
The total estimated cost of the Carlson Creek Hydroelectric Project is $6,300,000. Of that amount,
AP&T expects to expend $50,000 of its own funds for Phase I work during 2009. The total estimated cost
of the Project is allocated as follows:
• Phase I: Reconnaissance................................................................................................$50,000
• Phase II: Resource Assessment, Feasibility Analysis, Conceptual Design ..................$300,000
• Phase III: Final Design and Permitting .......................................................................$300,000
• Phase IV: Construction .............................................................................................$5,650,000
With this application, AP&T is requesting grant funding for Phases I, II, and III. The total estimated cost
of those two phases is $650,000, and AP&T requests grant funding of 80% of that cost, or $520,000.
AP&T will provide matching funds totaling $130,000 (20% of the total cost).
2.4 PROJECT BENEFIT
Briefly discuss the financial benefits that will result from this project, including an estimate of economic
benefits (such as reduced fuel costs) and a description of other benefits to the Alaskan public.
The Project will reduce the cost of generation by AP&T, and the savings would be passed on to AP&T’s
customers in Slana and Chistochina who presently pay $0.7452/kWh and $0.6856/kWh respectively
(excluding PCE). The Project has the potential to generate 100% of the current loads, which are about 450
MWh/yr and 300 MWh/yr for Slana and Chistochina, respectively. The existing diesel plants in Slana and
Chistochina would be placed on standby status, reducing maintenance costs and the frequency of generator
overhaul and replacement. This would decrease both fuel costs and O&M costs for AP&T, and those savings
would be passed on to AP&T’s customers. AP&T estimates the annual savings at current rates would be
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Grant Application
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approximately $114,000 in the first year of operation (equivalent to about 17.5¢/kWh of sales), and the
savings would increase as the cost of diesel fuel increases. Residential customers using less than 500
kWh/month would see only a small decrease in their bill, assuming that AP&T’s savings result in a
comparable decrease in the PCE COPA rate. Commercial customers and residential customers using over
500 kWh/month would see greater savings. The total savings to AP&T’s customers is estimated to be about
$60,000/year at current rates. Over the expected 50 year life of the Project, the expected economic benefits
could amount to as much as $40,000,000, and the fuel savings could be as much as 3.7 million gallons. See
Sections 4 and 5 for a more complete discussion of the economic analysis for the Project.
The State of Alaska would benefit from reduced draw on the PCE program. Currently, about 53% of
AP&T’s retail sales in Slana and Chistochina are subject to COPA. The total savings to the State is
estimated to be about $54,000/year at current rates.
Lower energy costs would help stimulate both residential and commercial development in both communities
and along the highway. The environmental impacts of AP&T’s diesel generation, (e.g. air pollution, noise
pollution, and potential for spills, etc.) will be significantly reduced by this Project.
Within a few years, AP&T expects to extend its transmission system from Slana to Mentasta Lake, which
would add an additional load of about 350 MWh that could also be met by the Project, with similar economic
and environmental benefits.
2.5 PROJECT COST AND BENEFIT SUMARY
Include a summary of your project’s total costs and benefits below.
2.5.1 Total Project Cost
(Including estimates through construction.)
$6,300,000
2.5.2 Grant Funds Requested in this application. $520,000
2.5.3 Other Funds to be provided (Project match) $130,000
2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $650,000
2.5.5 Estimated Benefit (Savings) [Net savings over 50 years at 0%
discount rate.]
$40,400,000
2.5.6 Public Benefit (If you can calculate the benefit in terms of
dollars please provide that number here and explain how
you calculated that number in your application.)
$20,200,000
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Grant Application
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SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include a resume and references
for the manager(s). If the applicant does not have a project manager indicate how you intend to
solicit project management Support. If the applicant expects project management assistance
from AEA or another government entity, state that in this section.
Eric Hannan, AP&T’s Interior Regional Manager, will be the Project Manager for all phases of the
work. Mr. Hannan is located in Tok, and is an electrical engineer with extensive experience in project
management and electrical generation, transmission and distribution. A resume for Mr. Hannan is
included in Section 7.
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
A bar schedule of the expected timeline for all four development phases is provided in Section 7. The
following summarizes key activities and dates of the schedule.
Phase I: Reconnaissance: Spring 2009 – Fall 2009
• Installation of two stream gages
• Site inspection by AP&T engineers
• Re-evaluation of project capacity and construction cost based on information from the site
inspection and stream gages
• Reconnaissance report to document Phase I activities
• Request jurisdictional determination from the Federal Energy Regulatory Commission (FERC)
Phase II: Resource Assessment/Feasibility Analysis/Conceptual Design: Spring 2010 – Fall 2010
• Obtain topographic mapping
• Geotechnical investigations a structure locations
• Hydrologic investigations to determine long-term flow availability and design flood
• Revise conceptual design and construction cost estimate
• Detailed economic analysis
• Fish surveys and analysis
• Wildlife surveys
• Botanical surveys
• Wetland surveys
• Archaeological survey
• Water quality testing
• Feasibility report documenting Phase II activities
Phase III: Permitting and Final Design: Fall 2010 – Fall 2011
• Prepare permit application based on Phase II analyses
• Provide additional information to permitting agencies as required
• Prepare final design plans, specifications, design reports, and environmental monitoring plans
Phase IV: Construction: Fall 2011 – Fall 2013
Once final design is complete, AP&T will place the order for generating equipment. AP&T expects to
begin mobilization of equipment to Slana in the early spring of 2012 in anticipation of a late spring 2012
start of construction. Pioneering a road to the diversion areas and starting the powerhouse foundation
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
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Grant Application
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will be the first goals of construction. Construction of the diversion structures and installation of the
penstock would begin as soon as the road is complete; that work is expected to require two construction
seasons. AP&T intends to fabricate much of the intake and powerhouse off-site in modified shipping
containers so that on-site outdoor work is limited to the short April-November construction season; the
off-site fabrication work will begin in early 2012 and continue through much of 2012
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them.
Key (i.e. critical path) milestones for the Project are:
• End of Phase I (decision point after completion of reconnaissance study)
• End of Phase II (decision point after completion of feasibility analysis)
• Receipt of all necessary permits and additional funding for the construction phase by fall 2011
• End of Phase III (decision point after completion of design and final cost estimate)
• Award contract for supply of the generating equipment by fall 2011
• Completion of access road to powerhouse site by June 2012 and to diversion site by August 2012
• Completion of penstock installation by October 2013
The schedule described in 3.2 above is consistent with these milestones. It should be noted that the
schedule assumes only limited on-site outside work during the December-March time period due to the
extreme cold temperatures that are common for that time of year. If unusually harsh weather conditions
extend that period, the entire schedule could slip, however, if mild conditions persist then more work will
be accomplished.
3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
for known, key personnel, contractors, and suppliers as an attachment to your application.
Key AP&T involved in the project development and their roles will be:
• Eric Hannan, Project Manager and Transmission Design
• Bob Berreth, Electrical Design
• Ben Beste, Mechanical Design
• Larry Coupe, Civil Design
• Glen Martin, Resource Assessment and Permits
Phase I: Reconnaissance
For this phase, AP&T will utilize their own personnel to acquire and analyze data and to install two stream
gages.
Phase II: Resource Assessment/Feasibility Analysis/Conceptual Design
In this phase AP&T will continue with acquiring property access and complete environmental and
engineering/conceptual design studies. AP&T may use the following contractors for the various studies:
• Wetlands delineation - - HDR Alaska Inc.
• Threatened and endangered plant species survey - - HDR Alaska Inc.
• Fish surveys - - Graystar Pacific Seafood, Ltd.
• Water quality sampling - - Travis/Peterson Environmental Consulting, Inc.
• Cultural resource surveys - - Browne Research; Northern Land Use Research, Inc.
• Topographic mapping - - Aero-Metric, Incorporated
• Seismic refraction surveys - - Philip H. Duoos, Geophysical Consultant
AP&T permitting specialists will compile the environment information into resource assessment
documents as required by the various permitting agencies. AP&T engineers will conduct the
engineering/conceptual design studies in-house.
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
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Grant Application
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Phase III: Final Design & Permitting
Assuming that a FERC license would not be required, in this phase the following permits will be
acquired:
• 404 permit (Corps of Engineers)
• Fish habitat permit (ADF&G)(this may not be required as the creek is not listed by ADF&G)
• Land leases or easements (ADNR & Ahtna)
• Water right (ADNR)
• SHPO review
• BIA Permit
• Native Alaskan private property owners Lena Craig and Steven John
AP&T will prepare the final design documents in-house using its own civil, mechanical, and electrical
engineers, who all have extensive experience in hydroelectric development. These engineers designed
AP&T’s South Fork Hydroelectric Project which entered service in 2005, as well as AP&T’s Kasidaya
Creek Hydroelctric Project which will enter service later in 2008 and were involved in the design and
construction of the Goat Lake Hydro storage project completed in 1997 near Skagway.
Phase IV: Construction
Construction will be by local contractors and AP&T staff. Additional information will be provided in
subsequent applications for construction funding.
Resumes for the above-mentioned firms and individuals are included in Section 7.
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
During Phases I, II and III, AP&T proposes to provide quarterly reports to AEA regarding the status of
the work (Phase I reports would depend on AEA funding Phase II & III). AP&T has provided similar
reports to AEA and other grant funding agencies in the past several years on other projects, and has
established the necessary procedures for producing the report expeditiously. At the completion of Phase
I, AP&T will provide AEA with a complete report on the reconnaissance conducted and conclusions or
recommendations resulting from this work. Besides the quarterly reports, at the completion of Phase II,
AP&T will provide AEA with a copy of the feasibility report, including conceptual design drawings and
cost estimate. At the completion of Phase III, AP&T will provide AEA with a copy of the final design
drawings, specifications, and cost estimate, and the permits along with a request to release the grant
funds.
3.6 Project Risk
Discuss potential problems and how you would address them.
Site Control – AP&T does not yet have development rights on land to be occupied by the powerhouse and
part of the penstock and access road. We are working with the land owners to negotiate a lease,
easement, or sale.
Seismic – Project components will be designed appropriately for seismic activity, since the Project will be
located in a high-risk seismic zone. Structures will be buried as much as possible to minimize seismic
impacts.
Underground Construction – The Project does not include a significant amount of underground
construction, which can be fraught with cost overrun potential. Geotechnical investigations will have to
be made at the diversion and powerhouse area to provide an adequate level of knowledge about ground
conditions at those sites.
Inclement Weather – Working conditions in the Project area are very harsh during the winter. The
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Grant Application
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proposed schedule assumes only some on-site outside work during the December-March period (frozen
ground could aid in getting over wetlands with minimal impact). If unusually harsh winter weather
extends that period, the entire schedule could slip. Should that appear likely, AP&T and its contractor(s)
will review various options, including double-shift work during the long summer days or limited outside
work during the winter, such as processing aggregate in the powerhouse area.
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Grant Application
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SECTION 4 – PROJECT DESCRIPTION AND TASKS
• Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA. The level of information will vary according to phase of the project you propose to
undertake with grant funds.
• If you are applying for grant funding for more than one phase of a project provide a plan and
grant budget for completion of each phase.
• If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project.
Proposed Energy Resource: AP&T will develop the Carlson Creek site to the largest capacity that is
economically feasible, which at this time is estimated to be 300 kW, with an estimated annual generation
of 1.2 GWh. During Phase I: Reconnaissance, AP&T will calculate the potential energy of the Project for
various installed capacities, based on a hydrologic record estimated by transposition of data from similar
drainages in the Tok – Slana area.
During Phase II the Project capacity will be thoroughly evaluated based on stream gage data that will
begin being collected in Phase I. The evaluation will consider estimates of instream flow releases that
may be required, current electrical loads, and the potential for load growth.
At this time the only viable alternative to the Project is considered to be continued diesel generation that
occurs at both Chistochina and Slana. AP&T intertied both communities in 2008 to more efficiently use
the existing diesel resources, get more households and businesses on the grid, and reduce their electric
rates. Both Slana and Chistochina communities rely 100% on diesel generation provided by AP&T. The
Project has the potential to displace 100% of the current generation.
Pros: Compared to diesel generation, the Project will have the following advantages:
• less expensive to operate than diesel (lower O&M);
• no need to purchase as much fuel;
• decrease chances of fuel spills;
• no noise pollution for part of the year and reduced noise the remainder of the time;
• no air emissions (CO2) for part of the year and reduced emissions in other periods;
• fewer hazardous substances;
• no particulate matter emissions for part of the year and reduced particulates in other periods ;
• can come on-line after a power outage almost immediately, but diesel can’t;
• lower and more stable electric rates for customers.
Cons: As with all hydroelectric projects, the initial cost of development is much higher than for diesel
generation.
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Grant Application
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4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
Existing Power Generation
There are 3 gensets in the Slana diesel power plant and 2 gensets in the Chistochina diesel power plant as
follows:
Slana Power Plant:
Unit #1 = John Deere Model 6068TF250, 115 kW, Purchased 2004 or 05?, Installed 2005
Unit #2 = John Deere Model 6068TF250, 115 kW, Purchased 2004 or 05?, Installed 2005
Unit #3 = John Deere Model 6068TF250, 115 kW, Purchased 2004 or 05?, Installed 2005
Chistochina Power Plant:
Unit #1 = John Deere Model 6068TF250, 110 kW
Unit #2 = John Deere Model 6068RD250, 110 kW
The Chistochina power plant has an energy efficiency of 12.67kWh/gal. The Slana power plant has an
energy efficiency of 12.78kWh/gal. The cost of fuel in Chistochina averaged over the last twelve months
(Oct. 07 – Sept. 08) $3.5592/gal. The cost of fuel in Slana averaged over the same period $3.5425/gal.
Over this same period the Chistochina power plant generated 326,577 kWh and the Slana power plant
generated 448,550 kWh. The existing transmission system includes 3-phase overhead line from Slana to
Chistochina.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Diesel generation being the existing energy resource, this hydroelectric project has the potential to nearly
eliminate the use of diesel generators, except during forced outages. This will reduce the use of diesel and
the frequency of their maintenance, including overhauls and replacement. The diesel generators that
would be affected are all owned and operated by AP&T in both the Slana and Chistochina power plants.
The Project will reduce this area’s reliance on fossil fuels. At this time it is expected that the diesel
generators would be placed on standby. In addition, the transmission and distribution grids between and
in both communities are also owned and operated by AP&T.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
The existing energy market is the communities of Slana and Chistochina. In the future, AP&T plans to
intertie the Slana – Chistochina grid with the village of Mentasta Lake, which is also reliant upon diesel
generation. Slana and Chistochina were just placed on the same grid by AP&T to reduce their rates by
consolidating the power generation. Combined peak demand is about 130 kW. Annual generation is
about 450 MWh and 300 MWh by the Slana and Chistochina powerplants, respectively. Load growth in
Chistochina has been about 2% per year for the last 10 years.
Slana and Chistochina residential customers who use less than 500 kWh/month will see only a small decrease
in their electric bills, since the PCE COPA would decrease proportionally. Commercial customers and
residential customers who use more than 500 kWh/month will see a larger decrease in their electric bills (up
to 14.0 ¢/kWh in the first year of operation). Electric rates would be much more stable once the Project is in
operation. Currently, Slana and Chistochina customers pay $0.7452/kWh and $0.6856/kWh respectively
(excluding PCE).
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Many customers supplement their electrical use with wood, kerosene, and oil or gas generators, as well as
for heating. Several customers also use propane for cooking, clothes dryers, hot water heaters, etc. If
electric rates come down these other sources use may decline, which would help clean the air and reduce
toxic spills.
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
• A description of renewable energy technology specific to project location
• Optimum installed capacity
• Anticipated capacity factor
• Anticipated annual generation
• Anticipated barriers
• Basic integration concept
• Delivery methods
Renewable energy technology specific to location – The Project will be a conventional run-of-river
hydroelectric project. Facilities to be constructed include:
• 2.5 miles of single lane access road
• One diversion structure on the north fork of Carlson Creek and another at the outlet of Carlson
Lake. The total diversion capacity will be approximately 12 cfs.
• 13,200 feet of 20-inch pipeline
• Powerhouse with a single 300-kW generating unit
• A short section of buried or overhead transmission line to connect to the existing AP&T
transmission line along the Glenn Highway (Tok Cutoff)
Hydroelectric technology is well developed, and provides most of the renewable energy generated in the
world in general, and in Alaska in particular. The Project will utilize the rainfall and steep topography
afforded by the Carlson Creek basin to generate renewable energy.
Optimum installed capacity – 300 kW (to be confirmed by Phase II studies).
Anticipated capacity factor – 46% (to be confirmed by Phase II studies).
Anticipated annual generation – The Project has the potential to generate 100% of the interconnected
load, up to a maximum of approximately 1200 MWh/year (equivalent to about 94,000 gallons of diesel
fuel). Current Slana and Chistochina diesel generation is about 750 MWh/year, equivalent to about
59,000 gallons of diesel fuel.
Anticipated barriers – Winter operation may be hampered by freezing of the powerhouse discharge.
AP&T will evaluate methods of discharging subsurface to allow winter operation.
Basic integration concept – Integration of hydropower is not particularly difficult; AP&T already operates
two independent integrated hydro-diesel systems. Because the Project can potentially supply 100% of the
generation requirements, the diesel units will usually be in standby service.
Delivery methods – Project generation will be delivered to the interconnected Slana-Chistochina system
by a short section of buried cable or overhead transmission line from the powerhouse to the existing
transmission line along the Glenn Highway (Tok Cutoff).
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4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
Part of the project is on state land, Ahtna land, and private property. We are working on an agreement
with Ahtna and the private property owners, and will obtain an easement from the state.
4.3.3 Permits
Provide the following information is it may relate to permitting and how you intend to address
outstanding permit issues.
• List of applicable permits
• Anticipated permitting timeline
• Identify and discussion of potential barriers
Applicable Permits:
• 404 permit (Corps of Engineers)
• Fish habitat permit (ADF&G)(this may not be required as the creek is not listed by ADF&G)
• Land leases or easements (ADNR & Ahtna)
• Water right (ADNR)
• SHPO review
• BIA Permit
Permitting Timeline: we anticipate being able to complete environmental and design studies in order to
have permits by spring 2011.
Potential Permitting Barriers: Unknown at this time.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
• Threatened or Endangered species
• Habitat issues
• Wetlands and other protected areas
• Archaeological and historical resources
• Land development constraints
• Telecommunications interference
• Aviation considerations
• Visual, aesthetics impacts
• Identify and discuss other potential barriers
T&E Species: Are not expected to be found there. AP&T will do a resource evaluation during Phase II.
Habitat Issues: Carlson Creek is not listed as an anadromous stream by ADF&G’s website. The Slana
River is listed above and below Carlson Creek as:
Rec Pt Type FDD Code FDD Stream Name Species String Longitude Latitude
1 MIDSP 212-20-10080-2605 Slana River Kp,Sp -143.77123 62.76446
The creek will likely require a fish survey, but it is possible that fish do not use this waterbody. A wetland
delineation will be conducted under Phase II to determine if habitat will be impacted.
Wetlands: Wetlands will be avoided when possible. A wetlands delineation survey will be conducted in
Phase II. This survey will include looking for threatened and endangered plant species.
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 13 of 18 9/3/2008
Archaeological Issues: An archaeological survey may be required by SHPO. AP&T will request a review
of the available information by SHPO to make this determination.
Land Development Constraints: No land development constraints at this time (assumption is that an
agreement will be reached with Ahtna and private property owners and that site analysis will not come up
with any problems).
Telecommunications Interference: The 34.5 kV transmission line does not create interference with
telecommunications. This size of conductor is frequently found on the same pole with telephone lines, as
they are also found to coexist on AP&T’s poles. Higher voltages can cause interference however.
Aviation Considerations: This project is not near an airport or typical flight pattern, nor will the
infrastructure be more than 45 feet above ground for a short distance to the existing transmission
infrastructure along the highway, which is well below safe flying elevation.
Visual & Aesthetic Impacts: Visual and aesthetics are not an issue here, but there would be minor impacts
related to visible human activity. The powerhouse and appurtenances will be away from the highway and
presumably out of view at this time, except for the access road and transmission line (which may be
buried) to the highway. The existing infrastructure along the highway will not have to be upgraded
because it is new 3-phase infrastructure.
4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
• Total anticipated project cost, and cost for this phase
• Requested grant funding
• Applicant matching funds – loans, capital contributions, in-kind
• Identification of other funding sources
• Projected capital cost of proposed renewable energy system
• Projected development cost of proposed renewable energy system
Anticipated project costs:
• Phase I: $50,000 (AP&T estimate based on experience with other projects)
• Phase II: $300,000 (AP&T estimate based on experience with other projects)
• Phase III: $300,000 (AP&T estimate based on experience with other projects)
• Phase IV: $5,650,000 (AP&T estimate based on experience with other projects)
• Total: $6,300,000
Requested grant funding: $520,000 (Phases II and III only)
Applicant matching funds: $130,000 (including expected AP&T expenditures for Phase I)
Other sources of funding: N/A
Projected capital cost: $5,650,000 (capital cost is assumed to be the cost of Phase IV – Construction)
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 14 of 18 9/3/2008
Projected development cost: $650,000 (development cost is assumed to be the total cost of Phases I, II, and
III)
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
• Total anticipated project cost for this phase
• Requested grant funding
AP&T will operate and maintain the Project with proceeds from sale of power to its customers. No grant
funding is requested for operation and maintenance.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
• Identification of potential power buyer(s)/customer(s)
• Potential power purchase/sales price - at a minimum indicate a price range
• Proposed rate of return from grant-funded project
AP&T is developing this Project to supply power to its own interconnected Slana - Chistochina system.
This power ultimately will be sold to AP&T’s customers in both communities and in between at a lesser
cost than the current cost of diesel generation.
Rate of Return: Not calculated.
4.4.4 Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
The Cost Worksheet is attached in Section 7 - Appendices.
4.4.5 Business Plan
Discuss your plan for operating the completed project so that it will be sustainable. Include at a
minimum proposed business structure(s) and concepts that may be considered.
AP&T will operate the Project to supply power to AP&T’s interconnected Slana - Chistochina system, for
eventual sale to its retail customers. AP&T will maintain the Project as it does with its other hydroelectric
resources, which can be expected to have a life of at least 50 years. The Project will be remotely
operated, with continuous monitoring by a SCADA system. O&M personnel will visit the plant at least
once per week for routine checks on the equipment. A routine maintenance schedule will be established, a
brief annual shutdown is likely for maintenance.
4.4.6 Analysis and Recommendations
Provide information about the economic analysis and the proposed project. Discuss your
recommendation for additional project development work.
AP&T has prepared an economic analysis for the Project based on the following assumptions:
General Assumptions:
• Term of analysis 50 years (of Project life)
• General inflation rate 2.75%
• Discount rate 0% and 12%
• Interconnected annual generation (2008) 750 MWh
• Annual load growth rate 0.5%
Carlson Creek Assumptions:
• AEA grant funds (Phases I, II, and III) $520,000
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 15 of 18 9/3/2008
• AP&T funds (Phases I, II, and III) $130,000
• Future grant funds (Phase IV) $4,520,000
• Future AP&T funds (Phase IV) $1,130,000
• Total cost (capital and development costs) $6,300,000
• First year of operation 2014
• Annual O&M cost (2011) $50,000
• O&M escalation rate General inflation rate
• Maximum generation at plant 1,200 MWh/yr
• Generation as % of load 95% est.
Diesel Assumptions
• Average Cost of diesel fuel (2008) $3.55/Gal
• Average efficiency 12.72 kWh/Gal
• Fuel escalation rate 3.75%
• Variable O&M cost (2008) $0.095/kWh
• O&M escalation rate General inflation rate
• Minimum annual O&M cost (2008) $10,000
A copy of the economic analysis is provided in Section 7. The analysis shows the following:
Discount Rate (1) 0% 12%
Net Present Value of Carlson
Creek Costs to AP&T (2) $10,748,000 $1,758,000
Net Present Value of Carlson
Creek Savings by AP&T (3) $40,380,000 $2,415,000
Benefit-Cost Ratio for AP&T
(4)
4.76 2.37
Net Present Value of PCE
Savings $20,235,000 $1,163,000
Benefit-Cost Ratio for State of
Alaska (5) 4.01 0.23
(1) Low and high discount rate values for comparison.
(2) Annualized AP&T capital cost plus O&M cost, discounted to
2014. AP&T funds annualized over 50 years at the indicated
discount rate.
(3) Annualized costs without Carlson Creek less annualized cost
with Carlson Creek, discounted to 2014. AP&T funds
annualized over 50 years at the indicated discount rate.
(4) B/C ratio =[(3)+(4)]/(3)
(5) B/C ratio = NPV of PCE savings divided by proposed AEA
grant amount ($5,040,000).
For purposes of this analysis, the benefits to the State of Alaska are based on the assumption that 47% of
the Project savings would accrue to the State through lower PCE COPA payments. This percentage is
based on 2007-08 historical data for Slana and Chistochina PCE reimbursements.
The analysis indicates positive net benefits for all cases except the high discount rate case for the State of
Alaska. For the State of Alaska, a discount rate less than 4.5% results in positive net benefits. Therefore,
we recommend AEA provide the necessary funding for Project construction as described in this
application.
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 16 of 18 9/3/2008
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
• Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
• Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or avoided cost of ownership)
• Potential additional annual incentives (i.e. tax credits)
• Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
• Discuss the non-economic public benefits to Alaskans over the lifetime of the project
The people of Alaska will benefit from the Project development as follows:
Potential annual fuel displacement: The Project will displace about 61,000 gallons of diesel fuel in the
first year of operation, which equates to a savings of $270,000 (average 2008 fuel price of $3.55 per
gallon escalated at 3.75% to 2014). Over a 50 year period the Project could potentially save 3.7 million
gallons of diesel fuel valued at $41,000,000, assuming a 3.75% escalation rate in the price of diesel fuel.
Anticipated annual revenue: AP&T would expect to have a new rate tariff for the Slana - Chistochina
system based on the various funding contributions. If funded as proposed herein, the Project is estimated
to result in a decrease in revenue of about $114,000 per year.
Potential additional annual incentives: Not estimated.
Potential additional revenue streams : Not estimated.
Non-economic public benefits to Alaskans: Reduced air emissions and noise, reduced chance for diesel
fuel spills.
Other benefits: The State of Alaska would spend less on the PCE program, since the Project generation
would decrease the amount of diesel generation subject to PCE reimbursement. In the short term the local
economy would benefit due to local hire for construction. In the long term, lower and more stable electric
rates could lead to more residential and commercial development, which in turn would add more income
to these communities.
CARLSON CREEK HYDROELECTRIC PROJECT Renewable
Energy Fund
Grant Application
AEA 09-004 Grant Application Page 17 of 18 9/3/2008
SECTION 6 – GRANT BUDGET
Tell us how much your total project costs. Include any investments to date and funding sources,
how much is requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by tasks using the form - GrantBudget.xls
Total Project Costs: $6,300,000 (total for Phases I, II, II, and IV)
Investments to date and funding sources: AP&T has spent on a minor amount to date for a brief
helicopter reconnaissance of the site in 2008.
Amount requested in grant funds: $520,000 (80% of estimated costs for Phases I, II, and III)
Additional investment by AP&T: AP&T will provide matching funding equaling 20% of the total cost of
Phases I, II, and III ($130,000). This matching amount will be paid from AP&T’s general operations
funds. Funding for construction will be obtained at a later date.
APPENDICES
TABLE OF CONTENTS
1. Certificate of Public Convenience & Necessity
2. Corporate Resolution
3. Project Maps
4. Project Schedule
5. One-Line Diagrams
6. Resume’s
7. Cost Worksheet
8. Grant Budget Form
CERTIFICATE OF PUBLIC
CONVENIENCE & NECESSITY
CORPORATE RESOLUTION
PROJECT MAPS
PROJECT SCHEDULE
PHASE I: ReconnaissanceInstall stream gagesSite inspectionRe-evaluate conceptual designReconnaissance reportPHASE II: Resource Assessment, Feasibility Analysis, Conceptual DesignTopographic mappingGeotechnical investigationsRevise conceptual designEnvironmental surveysFeasibility reportPHASE III: Final Design and PermittingPermit application preparationPermit application processingFinal designPHASE IV: ConstructionMobilizationAccess roadIntakePenstockGenerating equipment procurementPowerhouseTransmission lineTesting and start-upQ42009 2010 2011 2012Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q3Q4 Q1 Q2 Q3CARLSON CREEK HYDROELECTRIC PROJECTDESIGN AND CONSTRUCTION SCHEDULE2013Q1 Q2 Q3 Q4Q4 Q1 Q2
ONE-LINE DIAGRAMS
RESUME’S
REYNOLD GREY MACHINING & SERVICES, INC. 321 No. Otto St. Pt. Townsend, WA. 98368
(360)385-1167 phone (360)385-3212 Fax
RGMACHINESHOP@YAHOO.COM
Established in June of 2003 by Greg and Marcy Mika, Reynold Grey has progressed into a diverse
shop catering to all types and sizes of machining and fabrication work. Flexible describes us best!
As a small town shop we provide a multitude of services in one location to keep costs down. We are
capable of all conventional machining, production CNC machining, all types of welding and
fabrication designed to suit the project, sandblasting and painting.
We are known for our unique approach to problem solving and for the variety of jobs we are capable
of tackling. Providing quality work at affordable pricing is our constant goal.
Following is a few examples of some of the jobs we have completed.
STRUCTURAL STEEL WORK AT PT. HUDSON MARINA IN PT. TOWNSEND, FRIDAY
HARBOR FERRY TERMINAL, GUARD SHACKS AT MC CORD AFB AND MANY MORE.
COMPLETE OVERHAUL OF TURBINES AND TURBINE SHAFTS FOR THE ROCKY BROOK
GENERATION STATION IN BRINNON, WA.
CONVERSION OF SEMI TRAILER INTO A PORTABLE GENERATION STATION TO POWER
THE TOWN OF SLANA, ALASKA.
MULTIPLE HYDRO PROJECTS WITH SQUARES TO ROUND AND ANGLED FLANGES TO
PIPE AND OTHER ASSORTED PROJECT WORK FOR BOTH KASIDAYA AND FALLS
CREEK PROJECTS IN ALASKA.
FOR MORE INFORMATION PLEASE CALL ANYTIME.
SLANA GENERATION STATION
COST WORKSHEET
Renewable Energy Fund
Application Cost Worksheet
Please note that some fields might not be applicable for all technologies or all project
phases. Level of information detail varies according to phase requirements.
1. Renewable Energy Source
The Applicant should demonstrate that the renewable energy resource is available on a
sustainable basis.
Annual average resource availability. 1,200 MWh average annual energy; hydroelectric
Unit depends on project type (e.g. windspeed, hydropower output, biomasss fuel)
2. Existing Energy Generation
a) Basic configuration (if system is part of the railbelt grid, leave this section blank)
i. Number of generators/boilers/other 5 diesel generators (3-Slana; 2-Chistochina)
ii. Rated capacity of generators/boilers/other The 5 diesel generators have a combined rated
capacity of 565 kW
iii. Generator/boilers/other type Diesel
iv. Age of generators/boilers/other Purchased in 2004-2005
v. Efficiency of generators/boilers/other 12.72 kWh/gallon (average between both plants)
b) Annual O&M cost
i. Annual O&M cost for labor $68,700 (project 2008 cost for salary and fringe benefits)
ii. Annual O&M cost for non-labor $254,300 fuel, $3,500 other
c) Annual electricity production and fuel usage (fill in as applicable)
i. Electricity [kWh] Approx. 750,000 kWh per year combined
ii. Fuel usage (if system is part of the Railbelt grid, leave this section blank
Diesel [gal] Approx. 59,000 gallons per year combined
Other
iii. Peak Load 130 kW combined
iv. Average Load 88 kW combined
v. Minimum Load 40 kW est.
vi. Efficiency 12.72kWh/Gal. (average between both plants)
vii. Future trends Modest growth, energy use may increase if rates can be reduced.
d) Annual heating fuel usage (fill in as applicable)
i. Diesel [gal or MMBtu]
ii. Electricity [kWh]
iii. Propane [gal or MMBtu]
iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other
RFA AEA 09-004 Application Cost Worksheet Page 1
Renewable Energy Fund
3. Proposed System Design
a) Installed capacity 300 kW
b) Annual renewable electricity generation
i. Diesel [gal or MMBtu]
ii. Electricity [kWh] 1,200,000 kWh max. (varies with load)
iii. Propane [gal or MMBtu]
iv. Coal [tons or MMBtu]
v. Wood [cords, green tons, dry tons]
vi. Other
4. Project Cost
a) Total capital cost of new system $5,650,000 (est. cost of Phase IV)
b) Development cost $650,000 (est. cost of Phases I, II, and III)
c) Annual O&M cost of new system $50,000
d) Annual fuel cost $0
5. Project Benefits
a) Amount of fuel displaced for
i. Electricity Approx. 56,000 gallons per year combined
ii. Heat
iii. Transportation
b) Price of displaced fuel $3.55/gallon (average 2008 diesel fuel price for both
communities)
c) Other economic benefits Est. $20,000 O&M savings per year
d) Amount of Alaska public benefits AP&T ratepayers would save over $40,000,000 over
the 50 year life of the Project. The Alaska public would
save over $20,000,000 over the 50 year life through
reductions in the cost of the PCE program.
6. Power Purchase/Sales Price
a) Price for power purchase/sale N/A; AP&T is the public utility for these communities.
RFA AEA 09-004 Application Cost Worksheet Page 2
Renewable Energy Fund
7. Project Analysis
a) Basic Economic Analysis
Project benefit/cost ratio 4.76 AP&T, 4.01 for Alaska public
Payback 7 years for AP&T, 27 years for Alaska public
RFA AEA 09-004 Application Cost Worksheet Page 3
Discount Rate 0.0% 12.0%
Net Present Value of Costs to AP&T without Carlson Creek
Diesel Fuel 40,764,000$ 3,384,000$
Variable O&M 10,364,000 789,000
Total 51,128,000$ 4,173,000$
Net Present Value of Costs to AP&T with Carlson Creek
Carlson Creek
Depreciation 1,260,000$ 209,000$
Regulated Return 3,321,000 921,000
O&M 6,167,000 628,000
Subtotal - Carlson Creek 10,748,000$ 1,758,000$
Diesel
Fuel 491,000$ 23,000$
Variable O&M 1,233,000 126,000
Subtotal - Diesel 1,724,000$ 149,000$
Total 10,748,000$ 1,758,000$
Net Benefits 40,380,000$ 2,415,000$
B/C 4.76 2.37
Discount Rate 0.0% 4.5% 12.0%
Net Present Value AP&T Savings 43,054,000$ 10,727,000$ 2,475,000$
Estimated PCE Savings (47%) 20,235,000$ 5,042,000$ 1,163,000$
Project Cost 5,040,000 5,040,000 5,040,000
B/C 4.01 1.00 0.23
Analysis for AP&T
Analysis for State of Alaska
CARLSON CREEK HYDROELECTRIC PROJECT
ECONOMIC ANALYSIS
SUMMARY OF COSTS AND BENEFITS
CARLSON CREEK HYDROELECTRIC PROJECTECONOMIC ANALYSISGeneral Inflation 2.75% O&M ($000) 50$ AP&T RateDiscount Rate 12.00% AP&T Cost ($000) 1,260$ Savings ChangeDiesel Generation AP&T Rate 12.00% Nominal 38,755$ $46.06Fuel Inflation 3.75% AEA Cost ($000) 5,040$ NPV@12% 2,450$ 3.19$ Efficiency (kWh/gal) 12.72 AEA Rate 12.00%Var O&M ($/kWh) 0.09$ Project Life, years 50Min. O&M ($000) 10$ Regulated Rate of Return 10.75%750.0 MWh 712.5 MWh1200.0 MWh 1,140.0 MWhGeneration Sales Diesel Total Fuel O&M Total $/kWh Sales Carlson CreekDiesel Total Fuel O&M Depre- ciation Regulated Return O&M2007750 692 750 750 70 20083.55 754 695 754 754 72 2009 3.68 758 699 758 758 74 2010 3.82 761 702 761 761 77 2011 3.96 765 706 765 765 79 2012 4.11 769 709 769 769 82 2013 4.27 773 713 773 773 85 1 2014 4.43 777 717 777 777 270 87 358 0.499 773 3 777 1$ 12$ 25$ 135$ 59$ 232$ 0.32 125$ 0.175$ 2 2015 4.59 781 720 781 781 282 90 372 0.517 777 3 781 1$ 12$ 25$ 130$ 60$ 229$ 0.32 143$ 0.199$ 3 2016 4.77 784 724 784 784 294 93 387 0.535 781 4 784 1$ 12$ 25$ 127$ 62$ 228$ 0.32 159$ 0.219$ 4 2017 4.94 788 727 788 788 306 96 403 0.554 785 4 788 1$ 13$ 25$ 125$ 64$ 228$ 0.31 175$ 0.240$ 5 2018 5.13 792 731 792 792 320 99 419 0.573 788 4 792 2$ 13$ 25$ 122$ 66$ 227$ 0.31 191$ 0.262$ 6 2019 5.32 796 735 796 796 333 103 436 0.593 792 4 796 2$ 13$ 25$ 119$ 67$ 227$ 0.31 209$ 0.284$ 7 2020 5.52 800 738 800 800 347 106 453 0.614 796 4 800 2$ 14$ 25$ 116$ 69$ 227$ 0.31 227$ 0.307$ 8 2021 5.73 804 742 804 804 362 109 472 0.635 800 5 804 2$ 14$ 25$ 114$ 71$ 226$ 0.31 245$ 0.330$ 9 2022 5.94 808 746 808 808 378 113 491 0.658 803 5 808 2$ 15$ 25$ 111$ 73$ 226$ 0.30 264$ 0.355$ 10 2023 6.17 812 749 812 812 394 117 510 0.681 807 5 812 2$ 15$ 25$ 108$ 75$ 226$ 0.30 284$ 0.379$ 11 2024 6.40 816 753 816 816 411 120 531 0.705 811 5 816 3$ 15$ 25$ 106$ 77$ 226$ 0.30 305$ 0.405$ 12 2025 6.64 820 757 820 820 428 124 552 0.730 815 5 820 3$ 16$ 25$ 103$ 79$ 226$ 0.30 326$ 0.431$ 13 2026 6.89 825 761 825 825 446 128 575 0.756 819 6 825 3$ 16$ 25$ 100$ 81$ 226$ 0.30 349$ 0.458$ 14 2027 7.15 829 765 829 829 465 133 598 0.782 823 6 829 3$ 17$ 25$ 98$ 84$ 226$ 0.30 372$ 0.486$ 15 2028 7.41 833 768 833 833 485 137 622 0.810 827 6 833 4$ 17$ 25$ 95$ 86$ 227$ 0.30 396$ 0.515$ 16 2029 7.69 837 772 837 837 506 141 647 0.838 831 6 837 4$ 18$ 25$ 92$ 88$ 227$ 0.29 420$ 0.544$ 17 2030 7.98 841 776 841 841 528 146 674 0.868 835 6 841 4$ 18$ 25$ 89$ 91$ 228$ 0.29 446$ 0.575$ 18 2031 8.28 845 780 845 845 550 151 701 0.899 839 7 845 4$ 19$ 25$ 87$ 93$ 228$ 0.29 473$ 0.606$ 19 2032 8.59 850 784 850 850 574 156 729 0.930 843 7 850 5$ 19$ 25$ 84$ 96$ 229$ 0.29 500$ 0.638$ 20 2033 8.91 854 788 854 854 598 161 759 0.963 847 7 854 5$ 20$ 25$ 81$ 99$ 230$ 0.29 529$ 0.672$ 21 2034 9.25 858 792 858 858 624 166 790 0.997 851 7 858 5$ 20$ 25$ 79$ 101$ 231$ 0.29 559$ 0.706$ 22 2035 9.59 862 796 862 862 650 171 822 1.033 855 7 862 6$ 21$ 25$ 76$ 104$ 232$ 0.29 590$ 0.742$ 23 2036 9.95 867 800 867 867 678 177 855 1.069 859 8 867 6$ 21$ 25$ 73$ 107$ 233$ 0.29 622$ 0.778$ 24 2037 10.32 871 804 871 871 707 183 890 1.107 863 8 871 6$ 22$ 25$ 70$ 110$ 234$ 0.29 656$ 0.816$ 25 2038 10.71 875 808 875 875 737 189 926 1.146 867 8 875 7$ 23$ 25$ 68$ 113$ 235$ 0.29 691$ 0.855$ 26 2039 11.11 880 812 880 880 769 195 964 1.187 871 8 880 7$ 23$ 25$ 65$ 116$ 237$ 0.29 727$ 0.896$ 27 2040 11.53 884 816 884 884 801 201 1,003 1.229 876 9 884 8$ 24$ 25$ 62$ 119$ 238$ 0.29 765$ 0.937$ 28 2041 11.96 889 820 889 889 836 208 1,044 1.273 880 9 889 8$ 24$ 25$ 60$ 122$ 240$ 0.29 804$ 0.980$ 29 2042 12.41 893 824 893 893 871 215 1,086 1.318 884 9 893 9$ 25$ 25$ 57$ 126$ 242$ 0.29 844$ 1.025$ 30 2043 12.88 898 828 898 898 909 222 1,130 1.365 888 9 898 9$ 26$ 25$ 54$ 129$ 244$ 0.29 886$ 1.070$ 31 2044 13.36 902 832 902 902 947 229 1,176 1.413 893 9 902 10$ 27$ 25$ 51$ 133$ 246$ 0.30 930$ 1.118$ 32 2045 13.86 907 836 907 907 988 236 1,224 1.464 897 10 907 11$ 27$ 25$ 49$ 136$ 248$ 0.30 976$ 1.167$ 33 2046 14.38 911 841 911 911 1,030 244 1,274 1.516 901 10 911 11$ 28$ 25$ 46$ 140$ 251$ 0.30 1,023$ 1.217$ 34 2047 14.92 916 845 916 916 1,074 252 1,326 1.570 905 10 916 12$ 29$ 25$ 43$ 144$ 253$ 0.30 1,073$ 1.270$ 35 2048 15.48 920 849 920 920 1,120 260 1,380 1.625 910 10 920 13$ 30$ 25$ 41$ 148$ 256$ 0.30 1,124$ 1.324$ 36 2049 16.06 925 853 925 925 1,168 269 1,436 1.683 914 11 925 13$ 30$ 25$ 38$ 152$ 259$ 0.30 1,177$ 1.380$ 37 2050 16.66 929 858 929 929 1,217 278 1,495 1.743 919 11 929 14$ 31$ 25$ 35$ 156$ 262$ 0.31 1,233$ 1.438$ 38 2051 17.29 934 862 934 934 1,269 287 1,556 1.805 923 11 934 15$ 32$ 25$ 33$ 161$ 265$ 0.31 1,291$ 1.498$ 39 2052 17.94 939 866 939 939 1,324 296 1,620 1.870 927 11 939 16$ 33$ 25$ 30$ 165$ 269$ 0.31 1,351$ 1.559$ 40 2053 18.61 943 870 943 943 1,380 306 1,686 1.937 932 12 943 17$ 34$ 25$ 27$ 169$ 273$ 0.31 1,413$ 1.623$ 41 2054 19.31 948 875 948 948 1,439 316 1,755 2.006 936 12 948 18$ 35$ 25$ 24$ 174$ 276$ 0.32 1,478$ 1.690$ 42 2055 20.03 953 879 953 953 1,500 326 1,826 2.077 941 12 953 19$ 36$ 25$ 22$ 179$ 281$ 0.32 1,546$ 1.758$ 43 2056 20.78 958 884 958 958 1,564 337 1,901 2.151 945 12 958 20$ 37$ 25$ 19$ 184$ 285$ 0.32 1,616$ 1.829$ 44 2057 21.56 962 888 962 962 1,631 347 1,979 2.228 950 12 962 21$ 38$ 25$ 16$ 189$ 289$ 0.33 1,689$ 1.903$ 45 2058 22.37 967 892 967 967 1,701 359 2,060 2.308 954 13 967 22$ 39$ 25$ 14$ 194$ 294$ 0.33 1,766$ 1.978$ 46 2059 23.21 972 897 972 972 1,773 371 2,144 2.391 959 13 972 24$ 40$ 25$ 11$ 199$ 299$ 0.33 1,845$ 2.057$ 47 2060 24.08 977 901 977 977 1,849 383 2,232 2.476 964 13 977 25$ 41$ 25$ 8$ 205$ 304$ 0.34 1,928$ 2.138$ 48 2061 24.98 982 906 982 982 1,928 395 2,323 2.565 968 13 982 26$ 42$ 25$ 5$ 211$ 310$ 0.34 2,014$ 2.223$ 49 2062 25.92 987 910 987 987 2,010 408 2,418 2.656 973 14 987 28$ 43$ 25$ 3$ 216$ 315$ 0.35 2,103$ 2.310$ 50 2063 26.89 992 915 992 992 2,096 421 2,518 2.752 978 14 992 30$ 44$ 25$ -$ 222$ 321$ 0.35 2,196$ 2.400$ 49,323 44,871 43,054$ 46.06$ Costs $/kWh Sales Rate ChangeCarlson CreekAP&T TotalAP&T SavingsGenerationCostsDieselWith Carlson CreekYCYearLoad GrowthGenerationFuelCost($/gal)Year0.5%General Carlson CreekPower RequirementsLoad HydroWithout Carlson CreekPage 1 of 1
GRANT BUDGET FORM
Alaska Energy Authority ‐ Renewable Energy Fund
BUDGET SUMMARY: CARLSON CREEK HYDROELECTRIC PROJECT
Milestone or Task Federal Funds
State Funds
(Proposed AEA
Grant)
AP&T
Matching
Funds Other Funds TOTALS
Phase 1 ‐ Reconnaissance
Stream gaging $20,000 $5,000 $25,000
Site reconnaissance $20,000 $5,000 $25,000
Phase 2 ‐ Feasibility
Conceptual design $60,000 $15,000 $75,000
Geotechnical investigations $28,000 $7,000 $35,000
Topographic mapping $36,000 $9,000 $45,000
Fish surveys & analysis $24,000 $6,000 $30,000
Wildlife surveys $12,000 $3,000 $15,000
Botanical survey $20,000 $5,000 $25,000
Wetland survey $28,000 $7,000 $35,000
Archaeological survey $24,000 $6,000 $30,000
Water quality testing $8,000 $2,000 $10,000
Phase 3 ‐ Design and Permitting
Permit applications and processing $40,000 $10,000 $50,000
Final design $200,000 $50,000 $250,000
Phase 4 ‐ Construction
Construction management $250,000 $250,000
Mobilization $150,000 $150,000
Access road $900,000 $900,000
Diversion structures $1,000,000 $1,000,000
Penstock $2,500,000 $2,500,000
Powerhouse $700,000 $700,000
Transmission facilities $150,000 $150,000
Total $0 $520,000 $130,000 $5,650,000 $6,300,000
BUDGET INFORMATION
RFA AEA09-004 Budget Form
Renewable Energy Fund
RFA AEA09-004 Grant Budget Instructions Page 1 of 4
Grant Budget Instructions
Information concerning the proposed budget needs to be provided on the attached form.
The Budget Summary (upper portion of the form) is to provide information on the funding for the
entire project by tasks. The applicant is to provide amounts and identify the source of all funds
that will be used to complete this project. The tasks should represent major units of work that
will need to be completed on the project. At a minimum they should represent the phases
discussed in the application (Reconnaissance, Feasibility, Design and Permitting, or
Construction). Tasks may also represent subtasks under a specific phase. For example, under
Conceptual Design phase, a separate permitting task could be noted.
The Budget Categories (lower portion of the form) is to provide specific budget information for
the grant funds being applied for. Budget information for the other funds to be used to complete
the project need only be provided if that additional information is currently available.
Allowable costs for a grant include all reasonable and ordinary costs for direct labor and
benefits, travel, equipment, supplies, contractual services, construction services, and other
direct costs identified that are necessary for and incurred as a direct result of the project.
A cost is reasonable and ordinary if, in its nature or amount, it does not exceed that which would
be incurred by a prudent person under the circumstances prevailing at the time the decision was
made to incur the costs.
1. Allowable Cost
Allowable costs are only those costs that are directly related to those activities necessary for the
completion of the proposed project. The categories of costs and additional limits or restrictions
are listed below:
a. Direct Labor and Benefits
Include salaries, wages, and employee benefits of the Applicant’s employees for that portion
of those costs that will be attributable to the time actually devoted by each employee to, and
necessary for the project. Direct labor costs do not include bonuses, stock options, other
payments above base compensation and employee benefits, severance payments or other
termination allowances paid to the Applicant’s employees.
b. Travel, Meals, or Per Diem
Include reasonable travel expenses necessary for the Project. These include necessary
transportation and meal expenses or per diem of Applicant employees for which expenses
the employees are reimbursed under the Applicant’s standard written operating practice for
travel and per diem; or, the current State of Alaska Administrative Manual for employee
travel.
c. Equipment
Include costs of acquiring, transporting, leasing, installing, operating, and maintaining
equipment necessary for the Project, including sales and use taxes.
Subject to prior approval of the Authority’s Project Manager, costs or expenses necessary to
repair or replace equipment damage or losses incurred in performance of work under a
grant may be allowed. However, damage or losses that result from the Applicant’s
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RFA AEA09-004 Grant Budget Instructions Page 2 of 4
employees, officer’s, or contractor’s gross negligence, willful misconduct, or criminal conduct
will not be allowed.
d. Supplies
Include costs of material, office expenses, communications, computers, and supplies
purchased or leased by the Applicant necessary for the project.
e. Contractual Services
Include the Applicant’s cost of contract services necessary for the Project. Services may
include costs of contract feasibility studies, project management services, engineering and
design, environmental studies, field studies, and surveys for the project as well as costs
incurred to comply with ecological, environmental, and health and safety laws.
f. Construction Services
For construction projects this includes the Applicant’s cost for construction contracts, labor,
equipment, materials, insurance, bonding, and transportation necessary for the project.
Work performed by the Applicant’s employees during construction may be budgeted under
direct labor and benefits, project management or engineering. Major equipment purchases
made by the Applicant may be budgeted under equipment.
g. Other Direct Costs
In addition to the above the following expenses necessary for the project may be allowed.
Net insurance premiums paid for insurance required for the grant project;
Costs of permits and licenses for the grant project;
Non-litigation legal costs for the project directly relating to the activities (in this
paragraph, “non-litigation legal costs” includes expenses for the Applicant’s legal staff
and outside legal counsel performing non-litigation legal services);
Office lease/rental payments;
Other direct costs for the project directly relating to the activities and identified in the
grant documents; and/or
Land or other real property or reasonable and ordinary costs related to interests in land
including easements, right-of-ways, or other defined interests.
The Applicant is reminded to include sufficient funds for the management of the project, as the
Authority may terminate the grant or assume the project management responsibilities if it is
determined by the Authority that the Applicant is not providing adequate project management on
its own.
2. Specific Expenditures Not Allowed
Ineligible expenditures include costs for overhead, lobbying, entertainment, alcohol, litigation,
payments for civil or criminal restitution, judgments, interest on judgments, penalties, fines,
costs not necessary for and directly related to the grant project, or any costs incurred before the
beginning date of the grant. This is not intended to be a complete list of all ineligible
expenditures.
Overhead costs described in this section include:
salaries, wages, applicable employee benefits, and business-related expenses of the
Applicant’s employees performing functions not directly related to the grant project;
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RFA AEA09-004 Grant Budget Instructions Page 3 of 4
office and other expenses not directly related to the grant project; and
costs and expenses of administration, accounting, human resources, training, property
and income taxes, entertainment, self-insurance, and warehousing.
3. Match and Cost Sharing
If the Applicant is providing a match, it is should be detailed either as a specific dollar amount or
as a percentage of the total project budget. The type and amount of matching contributions
should be discussed in the application under section two.
Cost sharing or matching is that portion of the Project costs not borne by the Authority. The
Authority will accept all contributions, including cash and in-kind, as part of the Applicants’ cost
sharing or matching when such contributions meet the following criteria:
Are provided for in the Project budget;
Are verifiable from the Applicant’s records;
Third party costing sharing contributions are verifiable (with a letter of intent or similar
document);
Are not included as contributions for another state or federally assisted project or
program (i.e., the same funds cannot be counted as match for more than one program);
Are necessary and reasonable for proper and efficient accomplishment of the Project or
program objectives;
Are allowable costs;
Are not paid by the State or federal government under another award, except for
authorized by the State or federal statute to be used for cost sharing or matching;
Must be incurred within the grant eligible time period.
Any match proposed with the application will be required in the Grant award and the Grantee
will be required to document the use of the proposed matching funds or in-kind contributions
with their request for reimbursement.
4. Valuing In-Kind Support as Match
If the Applicant chooses to use in-kind support as some; or, its entire match, the values of those
contributions will be reviewed by the Authority at the time the budget is approved. The values
will be determined as follows:
The value of real property will be the current fair market value as determined by an
independent third party or a valuation that is mutually agreed to by the Authority and
the Applicant and approved in the grant budget.
The value assessed to Applicant equipment or supplies will not exceed the fair
market value of the equipment or supplies at the time the grant is approved or
amended.
Equipment usage will be valued based on approved usage rates that are determined
in accordance with the usual accounting policies of the recipient or the rates for
equipment that would be charged if procured through a competitive process. Rates
paid will not exceed the fair market value of the equipment if purchased.
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RFA AEA09-004 Grant Budget Instructions Page 4 of 4
Rates for donated personal services will be based on rates paid for similar work and
skill level in the recipient’s organization. If the required skills are not found in the
recipient organization, rates will be based on rates paid for similar work in the labor
market. Fringe benefits that are reasonable, allowable, and allocable may be
included in the valuation.
Transportation and lodging provided by the Applicant for non-local labor will not
exceed the commercial rates that may be available within the community or region.
5. Grant Disbursements
Applicants are reminded that they must request disbursement of grant funds in the form and
format required by the Authority with appropriate back-up documentation and certifications.
This format will be provided by the Authority.
The back-up documentation must demonstrate the total costs incurred are allowable, and reflect
the amount being billed. Documentation must include:
A summary of direct labor costs
Travel and per diem reimbursement documentation
Contractor or vendor pay requests
Invoices
Timesheets or check copies to document proof of payment must be available for audit purposes
at the Applicants place of business.
Payment of grant funds will be subject to the Applicant complying with its matching contribution
requirements of the proposed grant.