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HomeMy WebLinkAboutAmbler Solar and Wind Power App Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 1 of 13 9/2/2008 Application Forms and Instructions The following forms and instructions are provided for preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html The following application forms are required to be submitted for a grant recommendation: Grant Application Form GrantApp.doc Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required. Application Cost Worksheet Costworksheet.doc Summary of Cost information that should be addressed by applicants in preparing their application. Grant Budget Form GrantBudget.xls A detailed grant budget that includes a breakdown of costs by task and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget Form Instructions GrantBudgetInstr.pdf Instructions for completing the above grant budget form.  If you are applying for grants for more than one project, provide separate application forms for each project.  Multiple phases for the same project may be submitted as one application.  If you are applying for grant funding for more than one phase of a project, provide a plan and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.  If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. REMINDER:  Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.  All applications received will be posted on the Authority web site after final recommendations are made to the legislature. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 2 of 13 9/3/2008 SECTION 1 – APPLICANT INFORMATION Name (Name of utility, IPP, or government entity submitting proposal) City of Ambler Type of Entity: City Government Mailing Address : P.O. Box 9 Ambler, Ak. 99786 Phone:907-445-2122 Fax: 907-445-2174 E-Mail: cityofamblerak@yahoo.com SHJones@Starband.net 1.1 APPLICANT POINT OF CONTACT Name Scott Jones Title Vice-Mayor Mailing Address Box 16 Ambler ak 99786 Telephone 907-445-2157 Fax Email SHJones@Starband.net 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate. If you do not to meet the minimum applicant requirements, your application will be rejected. 1.2.1 As an Applicant, we are: (put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05, or An independent power producer, or X A local government, or A governmental entity (which includes tribal councils and housing authorities); Yes 1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box ) Yes 1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement. Yes 1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.) Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 3 of 13 9/3/2008 SECTION 2 – PROJECT SUMMARY Provide a brief 1-2 page overview of your project. 2.1 PROJECT TYPE Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/ Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA. Feasibility Analysis/Conceptual Design Final design and Construction The project intends to use Solar and Wind as energy source. 2.2 PROJECT DESCRIPTION Provide a one paragraph description of your project. At a minimum include the project location, communities to be served, and who will be involved in the grant project. Project consists of a combination of Solar and Wind power to offset the high cost of electricity to run City Hall, the washeteria and the Water Plant. The equipment providing this pow er would be adjacent and/or attached to the City Hall. The project manager and other needed project employees would be hired from the community. This project would serve the community of Ambler by way of a more efficiently run City Government. To lower the cost of running our City government and Water-sewer-plant is the most important work we have in front of us. Without this to offset the cost, the plant may have to be closed down. Current cost for water and sewer in Ambler is $ 120.00/houshold and actual cost to balance the budget would be about 400.00/houshold. 2.3 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project. Include a project cost summary that includes an estimated total cost through construction. Amount of Founding needed approximately $ 150,000.00 2.4 PROJECT BENEFIT Briefly discuss the financial benefits that will result from this project, including an estimate of economic benefits(such as reduced fuel costs) and a description of other benefits to the Alaskan public. The financial benefit of this project is a lower cost of Water and Sewer in Ambler. The other financial benefit that will result from this project is a more independent City Government that will function with a lower monthly cost of electricity, which will be more accommodating to the City budget. It will also make more funds available for other City Services. It will also provide a public service for the Volunteer Fire Department, Clinic, Search and Rescue by having electricity and communications available to the City Government should the power plant fail. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 4 of 13 9/3/2008 2.5 PROJECT COST AND BENEFIT SUMARY Include a summary of your project’s total costs and benefits below. 2.5.1 Total Project Cost (Including estimates through construction.) $ 150,000.00 2.5.2 Grant Funds Requested in this application. $ 150,000.00 2.5.3 Other Funds to be provided (Project match) $ 2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $ 150,000.00 2.5.5 Estimated Benefit (Savings) $ 21,600/year 2.5.6 Public Benefit (If you can calculate the benefit in terms of dollars please provide that number here and explain how you calculated that number in your application.) $ Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 5 of 13 9/3/2008 SECTION 3 – PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope, schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include a resume and references for the manager(s). If the applicant does not have a project manager indicate how you intend to solicit project management Support. If the applicant expects project management assistance from AEA or another government entity, state that in this section. Project manager” Engineer Ingemar Mathiasson Electronic Service Box 48 Ambler Ak 99786 Tel. 907-445-2102 Resume: BSEE Deg. In Electronics Managing a Communication/Service Comp. R&R Communications 1982-1987 Managing and owner of Electronic Service 1987-2008, North west Arctic, Kotzebue area Electronic Service being a company doing business (sales and Service) in electronics, electrical and alternate Energy products. Project consultants: Professor Rich Seifert UAF Engineer Eric Hanssen ANTHC Support letter attached Project Supplier is Susitna Energy Systems Inc. 2507 Fairbanks St. Anchorage Ak 99503 Tel. 907-337-1300 3.2 Project Schedule Include a schedule for the proposed work that will be funded by this grant. (You may include a chart or table attachment with a summary of dates below.) Final design and Equipment to be ordered by March 2009 Delivery by May 2009 Construction during June-Aug 2009 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 6 of 13 9/3/2008 3.3 Project Milestones Define key tasks and decision points in your project and a schedule for achieving them. Key tasks 1. Final design of Solar modules mounting hardware 2. Installing a Wind generator tower, 3. Installing Solar modules on the roof 4. Installing a Battery bank 5. Commission system 3.4 Project Resources Describe the personnel, contractors, equipment, and services you will use to accomplish the project. Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project. Describe any existing contracts and the selection process you may use for major equipment purchases or contracts. Include brief resumes and references for known, key personnel, contractors, and suppliers as an attachment to your application. Local personal will be used in the project, as needed.. 3.5 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status. The project could have a monthly or quarterly report to the Authority .. 3.6 Project Risk Discuss potential problems and how you would address them. Problems Working on roof.. scaffolding and safety belts are available Pouring of cement foundation for wind turbine tower, could be done at the same time as we pour foundation for our new Water-plant building. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 7 of 13 9/3/2008 SECTION 4 – PROJECT DESCRIPTION AND TASKS  Tell us what the project is and how you will meet the requirements outlined in Section 2 of the RFA. The level of information will vary according to phase of the project you propose to undertake with grant funds.  If you are applying for grant funding for more than one phase of a project provide a plan and grant budget for completion of each phase.  If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be available for the market to be served by your project. The project will show how much solar and wind is available in the area. Wind generators have been present in Ambler since 1981,, there is a prevalent NE-wind in the winter available for power generation. As the sun is up, up to 24 hours in the arctic , it provides a good source of electricity half of the year. The renewable energy sources, Solar and Wind are the only “good” long term sources, that promotes independence from oil and coal in the area. 4.2 Existing Energy System 4.2.1 Basic configuration of Existing Energy System Briefly discuss the basic configuration of the existing energy system. Include information about the number, size, age, efficiency, and type of generation. Existing system gets electricity from the local AVEC Plant only, powered by oil.. current price in town is $ 9.60/Gallon. Cost of Electricity per kilowatt is $ 0.88 4.2.2 Existing Energy Resources Used Briefly discuss your understanding of the existing energy resources. Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The proposed system would off load the local AVEC plant some, and should save some oil.. 4.2.3 Existing Energy Market Discuss existing energy use and its market. Discuss impacts your project may have on energy customers. The proposed project should have no impact on the rest of the AVEC customers.. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 8 of 13 9/3/2008 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design, land ownership, permits, and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system:  A description of renewable energy technology specific to project location  Optimum installed capacity  Anticipated capacity factor  Anticipated annual generation  Anticipated barriers  Basic integration concept  Delivery methods System design consists of a wind turbine and a solar array, charging a battery bank then inverters to deliver clean AC 120V power to the buildings. The system freestanding and not inter-tied to the Avec grid, but will be able to charge from the grid as needed. The solar array to be installed on the roof and walls of City Hall with the wind turbine adjacent to the building. The battery bank can supply electricity for 48 Hours at current electricity use. Optimum installed capacity to be determined. The system is open-ended and can be expanded as needed.. Anticipated annual generation should be about 50 % of the city halls current energy needs.. 4.3.2 Land Ownership Identify potential land ownership issues, including whether site owners have agreed to the project or how you intend to approach land ownership and access issues. The City owns the land for the proposed system 4.3.3 Permits Provide the following informationas it may relate to permitting and how you intend to address outstanding permit issues.  List of applicable permits  Anticipated permitting timeline  Identify and discussion of potential barriers none Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 9 of 13 9/3/2008 4.3.4 Environmental Address whether the following environmental and land use issues apply, and if so how they will be addressed:  Threatened or Endangered species  Habitat issues  Wetlands and other protected areas  Archaeological and historical resources  Land development constraints  Telecommunications interference  Aviation considerations  Visual, aesthetics impacts  Identify and discuss other potential barriers none 4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project. Applicants must reference the source of their cost data. For example: Applicants Records or Analysis, Industry Standards, Consultant or Manufacturer’s estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project. Cost information should include the following:  Total anticipated project cost, and cost for this phase  Requested grant funding  Applicant matching funds – loans, capital contributions, in-kind  Identification of other funding sources  Projected capital cost of proposed renewable energy system  Projected development cost of proposed renewable energy system System components As per quote from Susitna Energy Systems Inc. 1.8Kw wind generator, 26pc. 190W Solar panels, 24v Batt.bank Parts units amount Total Evergreen 190 Watt Panels 26 $ 1,351.25 $ 35,132.50 VFX3524 Outback Inverter 2 $ 2,511.60 $ 5023.00 MX-60 Charge controller 4 $ 769.35 $ 3077.40 1-SSL-10-240 Skystream 3.7 Land 208/240V 1 $ 5,278.50 $ 5,278.50 1-CRBC-10 battery Charging Controller K1 1 $ 244.40 $ 244.40 TW -SMWT-5000 50 foot Monopole /anc.bolts 1 $ 5,850.30 $ 5,850.30 Monopole Rebar 500/Sky rebar kit 1 $ 439.90 $ 439.90 6CS25PS Surrette 1156AH Batt. 24 V bank 16 $ 1,852.40 $ 29,638.40 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 10 of 13 9/3/2008 All nessessary connections and Hardware ( itemized list available ) $ 6,500.00 Shipping cost Batterybank and tower truck Anch-Frbks $ 2,500.00 Shipping cost battery bank # 4000 Frbks Ambler $ 4,000.00 Shipping cost Monopole tower #1000 Frbks-Ambler $ 1,000.00 Cement foundation for wind tower (Contracted out) $ 21,643.00 Installation labor Windturbine and solar Estimated cost $ 25,000.00 Total Estimated cost $ 145,327.40 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant.  Total anticipated project cost for this phase  Requested grant funding Project anticipated operating Cost after construction Maintenance : budgeted at about $ 800.00/year, service of windturbine and cleaning of solar panels. 4.4.3 Power Purchase/Sale The power purchase/sale information should include the following:  Identification of potential power buyer(s)/customer(s)  Potential power purchase/sales price - at a minimum indicate a price range  Proposed rate of return from grant-funded project N/A 4.4.4 Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Download the form, complete it, and submit it as an attachment. Document any conditions or sources your numbers are based on here. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 11 of 13 9/3/2008 4.4.5 Business Plan Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum proposed business structure(s) and concepts that may be considered. City operated and maintained. 4.4.6 Analysis and Recommendations Provide information about the economic analysis and the proposed project. Discuss your recommendation for additional project development work. Analysis shows that the city government cannot with current cost of electricity and fuel, maintain the the water and sewer system, Cost of running the system exceeds incoming revenue. Only possible solution is to change over to alternate energy as a power source.. Additional development will be to possibly add 2 more wind-turbines at 5Kw each, for the 2 lift stations on the sewer loop within a year. Providing the project shows good wind resources.. Solar arrays could also be added as needed if solar input is determined to be good. SECTION 5– PROJECT BENEFIT Explain the economic and public benefits of your project. Include direct cost savings, and how the people of Alaska will benefit from the project. The benefits information should include the following:  Potential annual fuel displacement (gal and $) over the lifetime of the evaluated renewable energy project  Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price, RCA tariff, or avoided cost of ownership)  Potential additional annual incentives (i.e. tax credits)  Potential additional annual revenue streams (i.e. green tag sales or other renewable energy subsidies or programs that might be available)  Discuss the non-economic public benefits to Alaskans over the lifetime of the project Economic and public benefits, are: Making sure that the Water and Sewer system can continue to operate into the future, with less funding from the State of Alaska. A better economic budget for the City government. Lower cost for the customers using the Water and Sewer system. Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 12 of 13 9/3/2008 SECTION 6 – GRANT BUDGET Tell us how much your total project costs. Include any investments to date and funding sources, how much is requested in grant funds, and additional investments you will make as an applicant. Include an estimate of budget costs by tasks using the form - GrantBudget.xls Total cost of project is anticipated at $ 150,000.00 Renewable Energy Fund Grant Application AEA 09-004 Grant Application Page 13 of 13 9/3/2008 SECTION 7 – ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4 B. Cost Worksheet per application form Section 4.4.4 C. Grant Budget Form per application form Section 6. D. An electronic version of the entire application per RFA Section 1.6 E. Governing Body Resolution per RFA Section 1.4 Enclose a copy of the resolution or other formal action taken by the applicant’s governing body or management that: - authorizes this application for project funding at the match amounts indicated in the application - authorizes the individual named as point of contact to represent the applicant for purposes of this application - states the applicant is in compliance with all federal state, and local, laws including existing credit and federal tax obligations. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. Print Name Scott Jones Signature Title Vice Mayor, City Council of Ambler Date