HomeMy WebLinkAboutWind Hydro Hybrid Intertie Feasibility Study for Chigniks App
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 1 of 14 9/2/2008
Application Forms and Instructions
The following forms and instructions are provided for preparing your application for a
Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA)
and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html
The following application forms are required to be submitted for a grant recommendation:
Grant Application
Form
GrantApp.doc Application form in MS Word that includes an outline of
information required to submit a complete application.
Applicants should use the form to assure all information is
provided and attach additional information as required.
Application Cost
Worksheet
Costworksheet.doc Summary of Cost information that should be addressed
by applicants in preparing their application.
Grant Budget
Form
GrantBudget.xls A detailed grant budget that includes a breakdown of
costs by task and a summary of funds available and
requested to complete the work for which funds are being
requested.
Grant Budget
Form Instructions
GrantBudgetInstr.pdf Instructions for completing the above grant budget form.
If you are applying for grants for more than one project, provide separate application
forms for each project.
Multiple phases for the same project may be submitted as one application.
If you are applying for grant funding for more than one phase of a project, provide a plan
and grant budget for completion of each phase.
If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
Renewable Energy Fund
Grant Application
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SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Lake and Peninsula Borough
Type of Entity:
Borough government
Mailing Address
PO Box 495, King Salmon, AK 99613
Physical Address
Same
Telephone
907.246.3421
Fax
907.246.6602
Email
ljcotten@gci.net
1.1 APPLICANT POINT OF CONTACT
Name
Lamar Cotten
Title
Borough Manager
Mailing Address
PO Box 495, King Salmon, AK 99613
Telephone
907.301.8737
Fax
907.272.5076
Email
ljcotten@gci.net
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer, or
X A local government, or
A governmental entity (which includes tribal councils and housing authorities);
Yes
or
No
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If a
collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate Yes or No in the box )
Yes
or
No
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
or
No
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Renewable Energy Fund
Grant Application
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SECTION 2 – PROJECT SUMMARY
Provide a brief 1-2 page overview of your project.
2.1 PROJECT TYPE
Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/
Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as
well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA.
Chigniks Hydro/Wind Feasibility & EIS Update
2.2 PROJECT DESCRIPTION
Provide a one paragraph description of your project. At a minimum include the project location,
communities to be served, and who will be involved in the grant project.
The proposed project is a wind/hydro hybrid intertie feasibility study for Chignik Bay, Chignik
Lagoon and Chignik Lake (hereafter “Chigniks”.) The Chigniks have a combined population of
277 people - the largest community is Chignik Lake with 128 people. The cost of fuel to create
electricity is becoming beyond reach in the area, the purpose of the proposed project is to
provide affordable and stable-price energy to create sustainable communities.
Wind: There is existing wind data confirming class 5 wind in the area, strong enough to be a
good energy source. However, at the sites where data was collected the wind was “too
turbulent” to be utilized for wind energy generation. Part of the feasibility study will involve
determining the most advantageous site for wind turbines by collecting supplemental met data.
Hydro: The Chignik Alaska Draft Small Hydropower Feasibility Report and EIS, by the Army
Corps of Engineers, July 1984, evaluated hydro resources at Packers Creek, Mud Bay Lake and
Indian Creek. The study found that Indian Creek had the best potential for economical
development with a potential head of 409 ft and modest flows on the order of 22cfs. See Hydro
Screening Attachment G for details
The Lake and Peninsula Borough will provide management for the project, overseeing the work
of HDR Alaska who will act as the owner representative in developing the feasibility study for a
wind/hydro intertie project.
2.3 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the antici pated sources of funds, and the nature and source
of other contributions to the project. Include a project cost summary that includes an estimated total cost
through construction.
Total cost for the work to be performed under this grant is estimated at $471,000. The Borough
is requesting a grant of $375,000 from the AEA and will offer a match of $96,000 in cash and in-
kind contributions.
Estimated total cost through construction of the project is estimated to be $8,150,000 including
development and construction. Annual operations and maintenance costs are estimated to be
$100,000.
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Grant Application
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2.4 PROJECT BENEFIT
Briefly discuss the financial benefits that will result from this project, including an estimate of economic
benefits(such as reduced fuel costs) and a description of other benefits to the Alaskan public.
The project benefits have an estimated net present of $11.4 million with a benefit/cost ration of
1.39 - making it an attractive prospect from an economic point of view. Annual avoided costs are
estimated at just over $400,000 per year initially, increasing over time to just over $750,000 in
2027. Direct dollar savings will be modest for individual households in the Lake and Peninsula
Borough because the project is in PCE communities. However, commercial facilities such as
lodges and stores as well as local schools will benefit from lower priced sustainable energy –
that could be as much as 50% less than existing diesel electricity. (Please see attached “Hydro
Rate Impact)”
Recent sharp increases in fuel prices have put significant strain on local small businesses and
larger commercial vendors. These businesses are what drive the economy and thus sustain the
communities in the area. Individual households will benefit from operating in an environment
where business can thrive, creating economic opportunity for residents and revenue streams for
local government.
2.5 PROJECT COST AND BENEFIT SUMARY
Include a summary of your project’s total costs and benefits below.
2.5.1 Total Project Cost
(Including estimates through construction.)
$8,150,000
This includes
development and
construction of the
project
2.5.2 Grant Funds Requested in this application. $375,000
2.5.3 Other Funds to be provided (Project match) $96,000
2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $471,000
2.5.5 Estimated Benefit (Savings) $400,000 in avoided fuel
cost in early years of
operation moving up to
just under $800,000 in
avoided fuel cost in 2027
2.5.6 Public Benefit (If you can calculate the benefit in terms of
dollars please provide that number here and explain how
you calculated that number in your application.)
$ 11,423,098 NPV of
project benefits
See Grant Budget Form - Attachment C and Cost Worksheet - Attachment B for details
See Benefits Analysis in Attachment E
See Rate Impacts Analysis in Attachment F
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Grant Application
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SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include a resume and references
for the manager(s). If the applicant does not have a project manager indicate how you intend to
solicit project management Support. If the applicant expects project management assistance
from AEA or another government entity, state that in this section.
Lamar Cotten, Borough Manager, will manage the project, working in close coordination with
Bob Loeffler, Borough Energy Planner. The team will oversee the work of HDR Alaska, a power
and engineering consulting firm that will act as the owner representative for the project.
Lamar and Bob have combined decades of experience successfully planning and managing
projects in rural Alaska. See resumes and statement of qualification in attachment A
The Lake and Peninsula Borough will provide administrative an on-the-ground support offer up
the time and expense of their staff to completing energy projects. The Borough has five full time
employee positions and three contract employees. The Borough finance department successfully
oversees an annual multi-million dollar operating and capital budget. The borough has issued a
number of multi-million dollar GO bonds over the last 15 years. All bonds have been paid in a
timely fashion. There are a series of internal controls and procurement standards for
purchasing good and acquiring services.
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
See Project Schedule attachment D
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them.
Project milestones are:
1. Acquisition of supplemental data
2. System integration analysis
3. Transmission study
4. Permitting and environmental analysis
5. Estimate of final costs for project construction
Work performed under this grant application is expected to be completed in calendar year 2009,
see project schedule in attachment D for details.
3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and references
for known, key personnel, contractors, and suppliers as an attachment to your application.
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Grant Application
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Energy plan: The Borough has a current contract with Mark Foster and Associates, MAFA, and
Information Insights to develop a regional energy plan. The work produced under this contract
represents a significant in-kind contribution to future energy projects in the area. The team has
provided the Borough with a screening study for various energy solutions for the region, taking
into consideration project economics, systems improvements, potential sub-regional synergies
and local capacity.
Borough staff: The Borough has five full time staff people and three contract staff, all will be
available to assist with project development as needed. Key personnel include Lamar Cotten,
Borough Manager, and Bob Loeffler, Energy Planner (resumes attached).
HDR Alaska will act at the owner representative for the project. See Statement of Qualifications
in attachment D
In addition the Borough can offer:
1. Village offices and computers use
2. Village vehicle access
3. Borough office use
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
The Borough Manager will manage communication on the project, including benchmark memos
to updates to the Authority. Any consultants or vendors brought into the project will provide the
Borough Manager with weekly updates via email.
3.6 Project Risk
Discuss potential problems and how you would address them.
Many of the potential risks generally associated with Hydro projects are minimized in the
proposed project through existing study and data collection.
Hydro risks:
Schedule risk is mitigated in this project compared to others through the existing
feasibility and draft EIS
Capital risk is mitigated by starting with a well known hydro site with known hydrology
that will be updated as part of this study
The Borough will gather additional met data on wind, update the hydro EIS and spend ample
time and resources on analysis of integration in order to optimize the size of each resource
(wind/hydro/diesel backup). This process will create a balanced energy portfolio and a system
that will offer the lowest cost reliable energy available in the area.
SECTION 4 – PROJECT DESCRIPTION AND TASKS
Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA. The level of information will vary according to phase of the project you propose to
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Grant Application
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undertake with grant funds.
If you are applying for grant funding for more than one phase of a project provide a plan and
grant budget for completion of each phase.
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project.
The Indian Creek hydro resource is well known in the area and has been used over the years for micro-
hydro projects (<10kW).
The Army Corps of Engineers produced a draft feasibility study and EIS in July 1984 which identified the
Indian Creek hydro resource as being able to support 1100kW of hydro capacity with an estimated annual
production of 5 million kWhs based on an annual capacity factor of 0.5.
For the initial screening study, we have downsized the scale of the Indian Creek project to 500kW to better
match the existing and anticipated load growth profile, recognizing that the size and scale of the hydro-
wind-diesel-intertie system is the subject of this study phase of the project.
The wind resources around Chignik were recently assessed by IPPEC consulting in March 2006 and were
found to be a class 6 wind resource. However the particular site exhibited turbulence that was outside of
industry standards and the wind assessment team recommended additional reconnaissance in areas with
less obstructed fetch lengths. This study will pursue the recommendations of that wind assessment and
seek supplemental wind met data to identify and optimize the utilization of local wind in conjunction with
local hydro resources.
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
This study will examine each local central power station to ensure a reliable cost effective integration of
hydro and wind resources with the use of existing diesel power plants as back-up and swing producers.
The study will also examine the attractiveness of interconnecting the communities by intertie.
Additional information about individual communities and their gen sets can be found in the Denali
Commission diesel gen set condition inventory.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
The Chigniks are currently served by diesel fired electrical generators producing over 1 million kWhs a
Renewable Energy Fund
Grant Application
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year at an efficiency of between 10-12 kWh/gallon or 0.10-0.0833 gallons per kWh.
Thus they are using on the order of 110,000 gallons of year of diesel for electrical generation.
Diesel fuel arrives by ocean barge and has been running between $4 and $5 per gallon in recent months.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
The primary beneficiaries of a more cost effective electric generation system will be local commercial and
government enterprises who are not on PCE support, primarily fishing and tourism in the summer and the
schools in the winter.
If the project is funded by 80% grant funds, the rates for local customers could be roughly 50% less than
current rates over much of the life of the project.
And, once the loan for the remaining 20% of the capital project is paid off, the rates for local customers
can be expected to approach 68% less than current rates.
Please Hydro Rate Impact Attachment F
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Grant Application
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4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
Optimum installed capacity
Anticipated capacity factor
Anticipated annual generation
Anticipated barriers
Basic integration concept
Delivery methods
The screening study assumes a scaled down 500kW hydro project at Indian Creek with the
potential to adjust the characteristics of the hydro project to take advantage of local wind, diesel
back-up and intertied resources.
The purpose of this phase of the study is to optimize the system design in anticipation of
preparing bid documents for an EPC Contract.
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
The Lake and Peninsula Borough will rely on the expert consultation of Bob Loeffler to address
any land ownership issues that might arise. Initial reconnaissance indicates that that the
proposed Hydro project is on ANCSA land and not in the nearby federal park. It will be
necessary to obtain a lease from the Native corporation that owns the land. Specific site locations
for wind turbines will be determined as part of the feasibility study.
Land ownership does not appear to be a barrier in this project.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discussion of potential barriers
Permits for the proposed projects will be sought concurrent with data collection efforts during
calendar year 2009 and potentially include:
Updating the draft EIS for the Hydro project. Access to the existing draft EIS offers
baseline data and expedites the process.
Fish Habitat Permit
Obtaining land lease(s) from Native Corporation
Core of Engineers permit
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There do not appear to be any DNR land issues that would require permitting
For details see Project Schedule in attachment D
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
Threatened or Endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and discuss other potential barriers
Environmental risks will be assessed as part of the EIS process necessary to move the project to
completion. It is possible that any or none of the considerations listed above will present barriers but none
have yet been identified. All environmental uses that do arise will be addressed through the EIS process.
Land issues will be addressed by Borough contract staff Bob Loeffler. The hydro site does not appear to
have any land issue barriers and specific site location for wind turbines will be identified as part of the
feasibility study.
4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
Total anticipated project cost, and cost for this phase
Requested grant funding
Applicant matching funds – loans, capital contributions, in-kind
Identification of other funding sources
Projected capital cost of proposed renewable energy system
Projected development cost of proposed renewable energy system
See Project Cost Worksheet in Attachment B
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
Total anticipated project cost for this phase
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Requested grant funding
Project operations and maintenance costs are estimated to be $250,000 per year. No grant funds are
requested, operations and maintenance costs will be absorbed into the proposed cooperative utility
operating costs.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price - at a minimum indicate a price range
Proposed rate of return from grant-funded project
The Borough is working with the local electric utilities that will own and operate the resource with
support from the Borough.
4.4.4 Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Please see Project Cost Worksheet in Attachment B
4.4.5 Business Plan
Discuss your plan for operating the completed project so that it will be sustainable. Include at a
minimum proposed business structure(s) and concepts that may be considered.
Upon project completion the local utilities will take control of managing the distribution of power
in the area. The Chigniks currently have three separate utilities but with a new generation system
and intertie will be well positioned to form an electric cooperative modeled after the Iliamna-
Newhalen-Nondalton Electric Cooperative which currently manages the Tazimina River
Hydroelectric project in the Borough. The cooperative model will offer administrative savings
and an ability to develop more sophisticated staff capacity to maintain the system.
The inputs to the system are renewable resources. See initial review of precipitation (hydro)
and wind (wind) monthly correlation to energy use in attachment H.
4.4.6 Analysis and Recommendations
Provide information about the economic analysis and the proposed project. Discuss your
recommendation for additional project development work.
The Screening Study of the Lake & Peninsula Borough Energy Plan identified the Indian Creek
Hydro and Wind Resources around Chignik as very promising candidates to provide cost
effective stable long term electrical generation resources for the area. In addition, it appears that
the development of pioneer roads in the area may present a cost effective opportunity to extend
interties between the communities to allow the region to share the benefits of hydro/wind with
diesel backup.
The screening study economic analysis suggests a benefit cost ratio for the project might be on
the order of 1.39.
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Grant Application
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Please see Hydro BC Attachment E
The screening study suggests that electric rates in the area may be reduced by 35%-50% in
the intermediate term.
Please see Hydro Rate Impact Attachment F
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or avoided cost of ownership)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
The Screening Study of the Lake & Peninsula Borough Energy Plan identified the Indian Creek
Hydro and Wind Resources around Chignik as very promising candidates to provide cost
effective stable long term electrical generation resources for the area. In addition, it appears that
the development of pioneer roads in the area may present a cost effective opportunity to extend
interties between the communities to allow the region to share the benefits of hydro/wind with
diesel backup.
The screening study economic analysis suggests a benefit cost ratio for the project might be
on the order of 1.39. Please see Hydro BC Attachment E
The screening study suggests that electric rates in the area may be reduced by 35%-50% in
the intermediate term. Please see Hydro Rate Impact Attachment F
Please note that we have assumed local non-profit ownership so we have not included the upside
potential associated with the capture of federal renewable tax credits.
Also note that we have not included any upside potential revenue associated from green tag sales
or a future carbon cap and trade program.
SECTION 6 – GRANT BUDGET
Tell us how much your total project costs. Include any investments to date and funding sources,
how much is requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by tasks using the form - GrantBudget.xls
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The budget for the feasibility of the project is outlined in the Budget Form. Investment to date
includes in-kind contributions of Borough staff time and a $75,000 contract with consulting
firms MAFA and Information Insights to develop a Borough Energy Plan. The consultants have
performed a screening study of potential energy solutions in the Borough including both supply
side and demand side solutions.
SECTION 7 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and
suppliers per application form Section 3.1 and 3.4
B. Cost Worksheet per application form Section 4.4.4
C. Grant Budget Form per application form Section 6.
D. An electronic version of the entire application per RFA Section 1.6
E. Governing Body Resolution per RFA Section 1.4
Enclose a copy of the resolution or other formal action taken by the applicant’s
governing body or management that:
- authorizes this application for project funding at the match amounts indicated in
the application
- authorizes the individual named as point of contact to represent the applicant for
purposes of this application
- states the applicant is in compliance with all federal state, and local, laws
including existing credit and federal tax obligations.
F. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful
and correct, and that the applicant is in compliance with, and will continue to comply
with, all federal and state laws including existing credit and federal tax obligations.
Print Name Lamar Cotten
Signature
Title Borough Manager
Date October 8, 2008
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List of Attachment
A – Resumes and Statement of Qualifications
B – Project Cost Worksheet
C – Grant Budget Form
D – Project Schedule
E – Benefits Analysis
F – Rate Impact Analysis
G – Hydro Opportunity Recon and Screening
H – Precipitation and Wind Analysis
I - Borough Resolution
J – Diesel Fuel Price Projections