HomeMy WebLinkAboutUpper Kobuk Wood Biomass Project App
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 1 of 25 9/2/2008
Application Forms and Instructions
The following forms and instructions are provided for preparing your application for a
Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA)
and the forms are available online at http://www.akenergyauthority.org/RE_Fund.html
The following application forms are required to be submitted for a grant recommendation:
Grant Application
Form
GrantApp.doc Application form in MS Word that includes an outline of
information required to submit a complete application.
Applicants should use the form to assure all information is
provided and attach additional information as required.
Application Cost
Worksheet
Costworksheet.doc Summary of Cost information that should be addressed
by applicants in preparing their application.
Grant Budget
Form
GrantBudget.xls A detailed grant budget that includes a breakdown of
costs by task and a summary of funds available and
requested to complete the work for which funds are being
requested.
Grant Budget
Form Instructions
GrantBudgetInstr.pdf Instructions for completing the above grant budget form.
If you are applying for grants for more than one project, provide separate application
forms for each project.
Multiple phases for the same project may be submitted as one application.
If you are applying for grant funding for more than one phase of a project, provide a plan
and grant budget for completion of each phase.
If some work has already been completed on your project and you are requesting
funding for an advanced phase, submit information sufficient to demonstrate that the
preceding phases are satisfied and funding for an advanced phase is warranted.
If you have additional information or reports you would like the Authority to consider in
reviewing your application, either provide an electronic version of the document with
your submission or reference a web link where it can be downloaded or reviewed.
REMINDER:
Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials
submitted to the Authority may be subject to disclosure requirements under the act if no
statutory exemptions apply.
All applications received will be posted on the Authority web site after final
recommendations are made to the legislature.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 2 of 25 9/3/2008
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
Northwest Inupiat Housing Authority
Type of Entity:
Regional Housing Authority
Mailing Address
P.O. Box 331 Kotzebue, AK 99752
Physical Address
1001 Turf Street
Telephone
442-3450
Fax
442-3486
Email
gadams@NIHA.com
1.1 APPLICANT POINT OF CONTACT
Name
Guy Adams
Title
Executive Director
Mailing Address
P.O. Box 331 Kotzebue, AK 99752
Telephone
442-3450
Fax
442-3486
Email
gadams@NIHA.com
1.2 APPLICANT MINIMUM REQUIREMENTS
Please check as appropriate. If you do not to meet the minimum applicant requirements, your
application will be rejected.
1.2.1 As an Applicant, we are: (put an X in the appropriate box)
An electric utility holding a certificate of public convenience and necessity under AS
42.05, or
An independent power producer, or
A local government, or
x A governmental entity (which includes tribal councils and housing authorities);
Yes
1.2.2. Attached to this application is formal approval and endorsement for its project by
its board of directors, executive management, or other governing authority. If a
collaborative grouping, a formal approval from each participant’s governing
authority is necessary. (Indicate Yes or No in the box )
Yes
1.2.3. As an applicant, we have administrative and financial management systems and
follow procurement standards that comply with the standards set forth in the grant
agreement.
Yes
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached
grant form. (Any exceptions should be clearly noted and submitted with the
application.)
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 3 of 25 9/3/2008
SECTION 2 – PROJECT SUMMARY
Provide a brief 1-2 page overview of your project.
2.1 PROJECT TYPE
Describe the type of project you are proposing, (Reconnaissance; Resource Assessment/
Feasibility Analysis/Conceptual Design; Final Design and Permitting; and/or Construction) as
well as the kind of renewable energy you intend to use. Refer to Section 1.5 of RFA.
Reconnaissance; Resource Assessment/ Feasibility Analysis/Conceptual Design.
2.2 PROJECT DESCRIPTION
Provide a one paragraph description of your project. At a minimum include the project location,
communities to be served, and who will be involved in the grant project.
This project will be located in the upper Kobuk River Valley and will serve the villages of Kobuk,
Shungnak, and Ambler. The applicant is Northwest Inupiat Housing Authority; other cooperating
organizations include NANA Regional Corporation, Maniilaq Association, NANAPacific, WHPacific Inc.,
and Kobuk, Shungnak and Ambler Village Councils. An initial woody biomass site assessment was
sponsored by NANAPacific in August, 2008 under a Department of Energy Tribal Energy Grant. Bill Wall,
PhD conducted an initial reconnaissance study to determine the viability of a wood energy project. Dr.
Wall also held presentations in each of the three villages to acquaint them with the scope and
components of a wood energy program. The study determined that a wood energy program is viable
and that all three of the villages are very interested in proceeding. In conjunction with the site visit a
report completed in 1981 was reviewed which determined that woody biomass use was sustainable for
region (citation attached). The proposed project will develop following analysis and fully complete each
of the outline of tasks for a reconnaissance and feasibility study:
1. Resource Assessment will determine the sustainable level of biomass harvest in the Upper
Kobuk; utilize Geographic Information Systems for future harvest planning;
2. Harvest System Assessment will assess a harvest cost delivery model based on two different
scales: small individual village scale or a regional harvest scale to service all three villages;
3. Wood yard conceptual design that links production of wood products chips or cord wood with
appropriate boiler configuration and a wood processing cost model;
4. Boiler feasibility and conceptual design to determine the most cost effective and best fit for
chip or round wood boilers and the amount of annual wood usage, determination with a level
one feasibility cost summary, the type of boiler locations and potential for district heating
major buildings or houses.
5. Preliminary Business Models to determine the initial appropriate organization and ownership
of harvest systems, wood yards, and wood energy utilities and basic costs and cash flows for
each village. Many sources will be utilized including the Cold Climate Research Center in
Fairbanks, Alaska.
6. Communication process to fully involve the communities in supporting, empowering, and
making the decisions on appropriate structure for sustainable wood utilization in the region.
7. Final Presentation to inform project partners and especially villages of the wood energy
feasibility, business model, and key pros and cons of moving forward with program
construction and implementation.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 4 of 25 9/3/2008
2.3 PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source
of other contributions to the project. Include a project cost summary that includes an estimated total cost
through construction.
The total funds required for the Reconnaissance; Resource Assessment/Feasibility Analysis/Conceptual
Design phase of the Upper Kobuk Woody Biomass project is $498,480. The anticipated project funding
will come from a mix of sources, including grant, in-kind and cash match. NIHA, NANA Regional
Corporation, Maniilaq and the local governments of Ambler, Kobuk and Shungnak will support over 25
percent of the total project costs ($248,980). $249,500 is requested through this application. $166,800
has also been invested to date. More details about these costs are shown below and in the cost
worksheet (4.4.4) and grant budget (section 6).
The project has eight tasks. The following totals do not include investments to date.
Task One: Project Initiation and Communication: $15,040
Task Two: Finalizing Reconnaissance $48,840
Task Three: Resource Assessment: $77,160
Task Four: Harvest Assessment: $205,340
Task Five: Boiler Conceptual Design and Feasibility: $53,340
Task Six: Initial Business Model Development: $30,340
Task Seven: Report Preparation: $43,340
Task Eight: Final Presentations: $25,080
An estimated cost through construction for the three villages would include several key components:
1. Development of a regional harvest and biomass delivery system with equipment, training, and
a five year harvest plan for a cost of $900,000;
2. Wood yard and storage in each village are dependent on location and if any equipment is
available and need for shop space and fencing – cost per village $200,000;
3. Boiler installation costs – key to determine actual costs will be a trade-off analysis between chip
fired and round wood fired boiler systems. With advent of sales with a UL rated, small highly
reliable, low emissions European chip boilers such as Köb, make installation of automated
boilers for rural Alaska financially and technically feasible. Preliminary trade off analysis
between initial purchase and installation costs are similar except for some additional costs for
storage and feed of chips. Most district heating and large building installations will require
greater than 1,000,000 BTU/hr ratings. Chip systems may be more appropriate for this size of
installation. Chip production can use much lower quality and faster growing wood such as small
hardwoods, rather than the more valuable larger birch and spruce used for stick firewood.
Thus, a larger biomass base is available for long term sustainability of wood production.
Development of chip harvest and storage systems is more complex and takes more planning and
management from the forest to the boiler. However, tradeoffs in terms of financial and
management systems to support both systems will be analyzed in this project. Projected costs
on installed cord wood fired boilers range from $21-$28 per annual gallon of fuel oil displaced
and chip fired boilers range from $15-$30 per annual gallon of fuel displaced depending on
piping distance and chip storage for district heating. Phases Three and Four will include a final
systems design for a harvest system linked to boiler types, a five year harvest plan, a final boiler
design, a final business plan, permitting process, purchase and delivery of equipment,
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 5 of 25 9/3/2008
installation and commissioning of equipment. Additional funding will be required for business
boiler operations and harvest operations training, as well as forest management support.
A district heating system for the major commercial buildings for each village could range from $1.5-2.5
million depending on configuration and distance between locations of major buildings in each of the
villages. The project gross annual savings is $943,480.
Total final project costs for Phase Three and Four for the region of three villages will range from $5.5 to
$7.5 million if all commercial buildings are determined to be feasible to heat. A detailed breakdown of
project costs is attached.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 6 of 25 9/3/2008
2.4 PROJECT BENEFIT
Briefly discuss the financial benefits that will result from this project, including an estimate of economic
benefits(such as reduced fuel costs) and a description of other benefits to the Alaskan public.
The anticipated benefits of this program are many; primary among these are meeting village’s, and
regional entity’s long term energy vision and reducing the negative impact of the cost of energy on the
region’s tribal villages by providing a renewable energy alternative. This alternative could help stabilize
energy costs and provide long-term socio-economic benefits to village households. Locally produced
affordable energy will empower community residents and will help avert rural to urban migration.
Environmental benefits and impacts of the project, based on reduction of hydrocarbon use, include
reduced potential for fuel spills/contamination episodes in transport, storage, or use (thus protecting
vital water and subsistence food sources), improved air quality, decreased contribution to global climate
change from fossil fuel use, and decreased coastal erosion due to climate change.
A wood energy project in the Upper Kobuk will reduce and stabilize heating costs to three villages with
past year prices of fuel oil ranging from $7.00 - $8.09 - $9.25 for Kobuk, Shungnak, and Ambler
respectively. However, recently a barge was able to get into each of the villages and deliver bulk fuel to
some large volume consumers for $5.15 per gallon. A properly constructed wood energy program for a
village will have commercial customers as well as creating a consistent supply of fire wood for
households. Currently a cord of household wood goes for $300-$350 per cord. A wood energy program
with a regional harvest company should be able to supply split firewood at a profit for about $250 per
cord. A consistent supply of wood will allow households to more consistently rely on firewood for
heating and will encourage investment in higher efficiency wood burning appliances. A cord of wood at
80 percent burn efficiency will displace approximately 100 gallons of fuel. Thus, equivalency for wood
heat, at current household prices, is about $2.50-$3.50 per gallon for fuel oil. House hold saving can be
more than half on heat energy in a year. A minimum range of 20,000-60,000 gallons of heating oil will
be displaced for commercial buildings (school, clinic, others) per village with a total of 133,827 or more
to be displaced. Commercial boilers can easily cut current heating prices in half on an annual basis.
A wood energy program can also reduce wildfire risk through forest thinning, enhance wildlife habitat
and most importantly, create local jobs and economy through import substitution. Schools are one of
the most expensive buildings to heat in the village and a client that will help with economies of scale for
supporting development of a wood energy business model. Reducing energy costs for schools and clinic
reduces public support costs for education and health care. A wood energy business or coops fit with
subsistence lifestyles and creates a greater level of self sufficiency within the village. The process of
developing and creating business, management and planning capacity enhances opportunities for
increasing long term opportunities for youth to stay in the village with well paying resource based jobs.
An integrated wood energy system is one of the best energy and community economic develop projects
available to villages with good wood resources and high cost of heating fuels.
2.5 PROJECT COST AND BENEFIT SUMARY
Include a summary of your project’s total costs and benefits below.
2.5.1 Total Project Cost
(Including estimates through construction.)
$ 7,500,000
2.5.2 Grant Funds Requested in this application. $249,500
2.5.3 Other Funds to be provided (Project match) $248,980
2.5.4 Total Grant Costs (sum of 2.5.2 and 2.5.3) $498,480
2.5.5 Estimated Benefit (Savings) $943,480 gross annually
2.5.6 Public Benefit (If you can calculate the benefit in terms of
dollars please provide that number here and explain how
you calculated that number in your application.)
$ 14,152,205 gross 15 years
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 7 of 25 9/3/2008
Wood Costs:
Wood cost: 2,000 tons x $200 per ton = $400,000 for wood
Total Net savings $543,480 per year
$8,152,200 net savings over 15 year life of project
Heating Fuel Savings:
133,827 displaced gallons for 3 villages
133,827 displaced gallons x $7.05 average price per gallon = $943,480
$943,480 annual cost of displaced fuel x 15 year life of project = $14,152,205
Community public benefit based on multiplier of new infusion of funds into the community is just
slightly over 1.0 in the potential creation of new jobs, primarily because of the many resources which
are imported into rural Alaskan Villages. Wood energy creates a new sustainable business from local
resources and is a substitute for energy importation. The largest leakage of funds out of the village is for
energy costs paid to outside vendors. The specific multiplier on creation of direct jobs has not been
calculated. The wood energy utility will create 4-6 part-time jobs and one full-time at a rate of $15-25
per hour.
Public benefit was noted in two ways. First direct fuel cost savings to public commercial buildings such
as the school and clinic over a 15 year life of the project based on current fuel prices and a stable cost of
wood. Second, these savings are paid locally as salaries and profit to the local wood energy utility,
which then pays dividends to local share holders.
The importance of a wood energy utility and the jobs that it creates is supported by an Institute of Social
and Economic Research (ISER) report on rural community economic benefit multipliers. In the case of
commercial or public buildings such as the school, money being now being spent outside the community
for energy is being redirected into the community for wood energy and local jobs.
Report Quotes:
“A community can add new wage paying jobs in three ways:
· Goods or services produced locally, sold to non-residents, bring money into the
community to pay wages
· Money from outside the region can directly pay the wages of local jobs
· Money already in the region can be re-spent there, supporting local jobs”
“The economic multiplier in these small places has a value little more than 1.0. For a larger
market like Anchorage, the multiplier would be in the range from 1.3 to 1.6. An important
consequence of a small multiplier is that the only way to create jobs in a small community is
to bring more money into the economy from outside the community. Almost none of the jobs
in areas with low multipliers result from re -circulation of purchasing power already within
the community.” - Quotes from an interim report produced by UAA at website:
http://www.iser.uaa.alaska.edu/publications/client/afnjobs/ecmulti.pdf
SECTION 3 – PROJECT MANAGEMENT PLAN
Describe who will be responsible for managing the project and provide a plan for successfully
completing the project within the scope, schedule and budget proposed in the application.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 8 of 25 9/3/2008
3.1 Project Manager
Tell us who will be managing the project for the Grantee and include a resume and references
for the manager(s). If the applicant does not have a project manager indicate how you intend to
solicit project management Support. If the applicant expects project management assistance
from AEA or another government entity, state that in this section.
Northwest Inupiat Housing Authority (NIHA), the lead applicant, will provide overall project oversight. NIHA is
the regional housing authority serving the Upper Kobuk communities. NANA Pacific will provide project
management, performing all management functions; including management of all sub-contractors needed to
fulfill the technical aspects of the project.
Guy Adams, Project Manager, Northwest Inupiat Housing Authority: On this project, Guy will serve as the
Project Manager performing all management functions including: contract oversight, financial accounting,
communication meetings and project schedule. Guy Adams has been the Executive Director at NIHA since
2001. Mr. Adams is the Executive Director of NIHA where he supervises approximately 100 employees
throughout the NANA region and provides day-to-day management of a five million dollar annual budget. He
will be assisted by financial support staff. Prior to joining NIHA, Guy was a planner with NIHA where he
assembled, wrote and submitted Annual Indian Housing Plan grants, completed annual performance reports
and assisted with management of federal budgets. (Full resume and references attached)
Jay Hermanson, Technical Resource Manager, NANA Pacific. Jay Hermanson will serve as the Technical
Resource Manager organizing technical resources and providing oversight of technical subcontractors. Mr.
Hermanson has been the Program and Project Manager, Planning and Rural Development for NANA Pacific,
LLC since 2004. He has managed multiple renewable energy studies in Alaska including and elsewhere,
including the NANA Wind Resource Assessment Program, NANA Geothermal Assessment Program, NANA
Strategic Energy Plan and numerous Rural Utility Business Plans. Mr. Hermanson an MBA from the University
of Alaska, Anchorage. (Full resume and references attached)
3.2 Project Schedule
Include a schedule for the proposed work that will be funded by this grant. (You may include a
chart or table attachment with a summary of dates below.)
Project will be initiated immediately after notification of a positive response to this application. A table is
attached with a schedule of tasks and times (see timeline below). The intent is to complete this project
within a year (2009) and to develop a funding package to complete the installation of the project in 2010-
2011.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 9 of 25 9/3/2008
Tasks and Subtasks 1 2 3 4 5 6 7 8 9 10 11 12
1.
a.Concept Development
b.Pre-feasiblity Assessment Study
2.
a.Complete AEA checklist of requirements and data collection
b.Collect data from each boiler from each commercial building
3.
a.Purchase Satellite Imagery 3 scenes
b.Classify Imagery
c.Field work
d.GIS support
4.
a.Develop wood harvest equipment list tailored for region
b.Develop wood harvest cost model
c.Develop regional harvest group business model & operations
concept
5.
a.Determine potential boiler location sites
b.Conduct trade off analysis between cord wood boilers and chip
boilers
c.Develop level one cost structure for each potential installation
d.Determine annual wood usage, oil displaced, savings
e.Write feasibility analysis for each village and installation
6.
a.Wood Yard Conceptual Design & Location
b.Development of wood yard layout and equipment
c.Wood processing and delivery cost model
d.Write initial business model and plan for each village
7.
a.Reporting, admin & communications
8.
a.Travel
b.Presentations
Finalize reconnaissance requirements as per AEA
Upper Kobuk Woody Biomass Project Schedule
M O N T H S
Phase 1. Reconnaissance
Project Initiation
Final presentations
Phase 2. Feasibility and Conceptual Design
Resource Assessment
Harvest Assessment
Boiler conceptual design & feasibility – 3 village
Initial Business Model Development -- 3 villages
Report Preparation
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 10 of 25 9/3/2008
3.3 Project Milestones
Define key tasks and decision points in your project and a schedule for achieving them.
The following outlines the key tasks/decision points and schedule for achieving each of them as
measured against the receipt of the notice to proceed. Communication will be an on-going process
throughout the 12 months of the project. This assumes that field work be completed in the summer
months, and that the NTP will occur by about March.
The main project milestones are:
Project Initiation and Communication – This primarily occurs in the first month. The scope
is finalized and a public involvement plan is produced.
Finalizing Reconnaissance – The Reconnaissance Study will be completed by month three
and will include details vital to the remaining key tasks.
Resource Assessment – Using the Geographic Information System, this key task will
determine the sustainable level of biomass harvest. This task will occur primarily during the
early summer months.
Harvest Assessment – Building on the previous work and community input, a method for
harvesting on an individual and a regional basis will be examined. The communities will be
key decision makers for the chosen harvest model. This work will occur primarily in month
3-6.
Boiler Conceptual Design and Feasibility – The analysis’ of the Boiler’s is needed to prepare
the harvest assessment model and can be completed within the first four or five months of
the project.
Initial Business Model Development – This is a very key decision point in the process and
one that will involve local and regional decision makers. It will occur once the costs of
developing the woody biomass process are known, within the six to nine months from the
start of the project, although some information will be collected earlier.
Report Preparation – A draft report will be prepared approximately nine months from the
project start date. A final report due about month ten.
Final Presentations – The final report will be used during presentations to regional and local
entities and public meetings during the last month of the project.
3.4 Project Resources
Describe the personnel, contractors, equipment, and services you will use to accomplish the
project. Include any partnerships or commitments with other entities you have or anticipate will
be needed to complete your project. Describe any existing contracts and the selection process
you may use for major equipment purchases or contracts. Include brief resumes and refer ences
for known, key personnel, contractors, and suppliers as an attachment to your application.
NIHA will work with NANA Pacific on all aspects of this project. NIHA will provide a Project Manager to
be the primary contact for NANA Pacific. NANA Pacific will use its own staff, including a project manager
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 11 of 25 9/3/2008
and a project engineer as well as subcontract with a variety of consultants to implement this project.
Some of the tasks for which we will identify and utilize subcontractors include the following: resource
assessment, harvest assessment, boiler conceptual design and feasibility.
Selection Process for Contractors: To select the contractors and consultants, the technical team will go
through a rigorous scoping process to adequately define the technical aspects of this proposal.
Various stakeholders will have the opportunity to develop and comment on the scoping document. The
goal is to have the most promising contractor, engineer expertise, technology and existing best practices
employed in the design and installation. The resultant scoping document will be the basis for selection
of subcontractors. Contractors and Consultants will be based upon their technical competencies, past
performance, the quality of their written proposal, cost, and general consensus from the technical
steering committee. The selection of contractors and consultants will occur in strict conformity with
corporate procurement policies, conformance with OMB circulars, and DCAA principles. NIHA’s
procurement policies will be used and can be made available upon request.
Potential Subcontractors: NIHA and NANA Pacific have been in contact with WH Pacific, and consultant
Bill Wall, PhD, regarding the proposed scope of work.
Existing Contracts: NANA Pacific, with funding from NANA Regional Corporation has a contract with
consultant Bill Wall to complete the Woody Biomass Pre-feasibility Study. NANA Pacific, with funding
from NANA Regional Corporation has a contract with WHPacific to prepare this grant. Maniilaq has a
grant with McClintock Land Survey Company for forestry mapping as part of their Forest Management
Plan.
William A. Wall, PhD, Consultant:: Dr. Wall will provide technical consultation; his responsibilities will include
project assessment and development. Dr. Wall has developed biomass programs for many rural Alaskan
villages and holds a PhD in Forestry from Stephen F. Austin State University in Texas. (Full resume and
references attached)
Allen R. Jessup Sr., Accountant, Northwest Inupiat Housing Authority: Allen R. Jessup will be the project
accountant. He is an Accountant for Northwest Inupiat Housing Authority, where he has worked for eight
years. He’s responsible for budget and financial accountability for all fiscal operations at the Housing
Authority. Mr. Jessup prepares annual, semi-annual, quarterly and monthly budge reports.
Sonny Adams, NANA Liaison, NANA Regional Corporation: Sonny Adams will act as a liaison with NANA
Regional Corporation and offer community and regional support with land ownership and technical issues. He
is currently employed by NANA Regional Corporation as a Projects Manager and Community Liaison. He
coordinates team meetings and helps to implement the region’s Strategic Energy Plan.
Jackie Hill, Village Liaison, Maniilaq: Jackie Hill will act as a village Liaison for this project. She is a Tribal
Government Services Administrator for Maniilaq, where she has worked for three years. She oversees all
Tribal Government Services programs and has worked closely with the village councils in Ambler, Kobuk and
Shungak.
Jackie Eakan, Planner, Maniilaq: Jackie Hill will act as a village Liaison for this project. She is a Planner and
Grant Writer for Maniilaq, where she assists with project development for a wide range of services for
organizations and villages in the Maniilaq service area.
Louis “Charlie” Nelson, Planner, Tupiq Services: Charlie Nelson will provide technical assistance concerning
landownership. Mr. Nelson is a Deputy Director and Planner at Tupiq Services.
Chris Linford, PE, Mechanical Engineer, WHPacific Incorporated: Chris Linford, PE, will provide technical
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 12 of 25 9/3/2008
consultation; his responsibilities will include boiler conceptual feasibility and design. Chris is a certified
Mechanical Inspector and Construction Documents Technologist with more than 28 years experience. Chris
holds a Bachelors of Science in Mechanical Engineering from the University of Notre Dame.
Nicole McCullough, Project Support, WHPacific Incorporated: Nicole McCullough will assist with project
management and village coordination. Nicole has 20 years of infrastructure planning experience in
Northwest Alaska on a wide variety of projects, including energy, environmental, transportation,
sanitation, housing and business planning. She is also a successful grant writer and has helped to obtain
over $30,000,000 worth of infrastructure project for communities throughout Alaska.
Kelly Singh, GIS Analysis, WHPacific Incorporation: Kelly Singh will utilize Geographical Information Systems
for Resource and Harvest Assessments. Ms. Singh is a Planner at WHPacific, Inc., where she utilizes her GIS
experience for various planning activities.
3.5 Project Communications
Discuss how you plan to monitor the project and keep the Authority informed of the status.
Mr. Adams and other team members will conduct regular (weekly or bi-weekly) teleconferences to
ensure the project’s goals are being met. NANA, Maniilaq, AEA, Tribal and City staff will be invited to
attend all meetings. Telephone, fax and e-mail will provide the basic day-to-day communication among
the project team and with AEA; accurate meeting minutes will be maintained. A weekly abbreviated
status report in addition to quarterly reports will be provided to keep AEA informed on the projects
status.
Community outreach is vital to a successful outcome. NIHA will work with Maniilaq to create a public
involvement plan early in the process that will include numerous opportunities for public involvement.
Examples of possible techniques that may be outlined in the Public Involvement Plan include brochures
or newsletter at key points during the project, public meetings, attendance and Council meetings,
presentations at regional energy conferences such as the Alaska Federation of Natives Convention and
the Department of Energy’s Tribal Conference and articles in NANA’s newsletter.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 13 of 25 9/3/2008
3.6 Project Risk
Discuss potential problems and how you would address them.
The risks associated with this phase of the project are minimal. Maintaining basic contract oversight
through technical implementers such as quarterly reports and monthly updates will be sufficient to
monitor project progress. Key risks for construction and implementation of a wood energy program will
be analyzed in the feasibility and business model; solutions and mitigation of risks will also be
addressed.
SECTION 4 – PROJECT DESCRIPTION AND TASKS
Tell us what the project is and how you will meet the requirements outlined in Section 2 of
the RFA. The level of information will vary according to phase of the project you propose to
undertake with grant funds.
If you are applying for grant funding for more than one phase of a project provide a plan and
grant budget for completion of each phase.
If some work has already been completed on your project and you are requesting funding for
an advanced phase, submit information sufficient to demonstrate that the preceding phases
are satisfied and funding for an advanced phase is warranted.
4.1 Proposed Energy Resource
Describe the potential extent/amount of the energy resource that is available.
Discuss the pros and cons of your proposed energy resource vs. other alternatives that may be
available for the market to be served by your project.
Woody Biomass – used primarily for heat, woody biomass is the most time efficient way to convert these
villages from non-sustainable, high-cost diesel to local, renewable energy. A preliminary reconnaissance
by Bill Wall, PhD in conjunction with review of a 1981 study of alternative energy opportunities, both
conclude that the wood resource available to Ambler, Kobuk and Shungnak are extensive enough to
conduct a feasibility study. The positive attributes of a wood energy program are that the program is
both an alternative energy program and an economic development program. Harvest and conversion of
wood for energy and energy import substitution creates local jobs. The greatest local economic benefit
occurs when ownership and operations are kept local. A key limiting factor which must be addressed
with implementation is to develop the local business, planning and forest management capacity for
harvesting operations. There is local support for this option.
Hydroelectric – used to generate electricity, hydropower has potential in the area and is being presently
studied in the Upper Kobuk region. Past studies have identified about a dozen potential hydroelectric
sites near the communities of Kobuk, Shungnak and Ambler, although the sites are not capable of
producing power during the coldest months of the year (December-March). These winter months are the
time of year with the highest energy demand for the region, particularly for heating, so energy sources
other than hydropower would still be needed during this period.
Coal - Small coal fields have been identified in the region however, they have not been well studied nor
would the coal offer a long term renewable energy source. This is not approved locally as an option.
Wind Power – The potential for electricity generation from wind turbines exists but has not been well
studied. Possible hill-top sites near communities in the Upper Kobuk have been identified by the Alaska
Energy Authority's computer-generated wind energy resource maps, but more detailed wind
measurements are needed to assess the practicality of wind turbines at these sites. This option is not
approved locally as a viable alternative.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 14 of 25 9/3/2008
4.2 Existing Energy System
4.2.1 Basic configuration of Existing Energy System
Briefly discuss the basic configuration of the existing energy system. Include information about
the number, size, age, efficiency, and type of generation.
A two day, three village preliminary field reconnaissance study was conducted in August, 2008. All
commercial buildings including schools, clinics, city buildings, and water plants use oil as the primary
energy for heating. All homes within each village currently use weil-mcClain boilers and monitors; many
residential boilers are outdated and inefficient. A minimum of 125,000 gallons for all three villages has
the potential to be displaced with wood energy. The preliminary reconnaissance demonstrated that a
full feasibility study is worth pursuing. A full description of the existing energy system will completed
during the feasibility study.
4.2.2 Existing Energy Resources Used
Briefly discuss your understanding of the existing energy resources. Include a brief discussion of
any impact the project may have on existing energy infrastructure and resources.
Fuel oil is the primary energy used for heating of commercial buildings. Households may be heated with
a combination of heating oil and locally gathered wood. Fuel oil prices depend on whether a barge has
been able to reach the villages. Last year oil prices were as high as $9.00 per gallon when fuel had to be
flown into each village. Locally harvested wood is sold by the load but equates to $350-400 per cord. An
organized system of gathering wood could drop the price to as low as $250 for split delivered cords of
wood for households or for stick fired boilers for commercial buildings. Chips could be delivered as low
as $200 per ton for automated boilers. Feasibility studies for the various villages will determine the best
business model, configuration of boilers and sustainable level of harvests.
4.2.3 Existing Energy Market
Discuss existing energy use and its market. Discuss impacts your project may have on energy
customers.
There are two market levels in each village, the household market and the commercial buildings market.
The commercial buildings will drive the actual economies of scale for a feasible project to include a
harvesting group. The following table lists last year’s fuel prices and estimated quantities of fuel used by
commercial building in each village.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 15 of 25 9/3/2008
Commercial Quantity Residence
Bulk Fuel Heating Oil
$ per Gallon
Gallons per
year
Heating Oil Cost per
Gallon
Ambler $9.00-$9.50
City $9.70 2,607.1
City Rental Unit 2,607.1
Water Plant 16,827.9
Clinic $9.40 2,001.6
School &Teacher H.$9.00 40,000.0
Tribe
592,623.4
Kobuk $7.00
City & Water 13,200.0
Clinic $7.00 2,555.0
School & Teacher H $9.00 9,000.0
Tribe 500.0
$191,785.00
Shungnak $8.09
City, Safety, VPSO,
Housing, Water $8.09 7,616.5
Housing/Water $8.09 7,616.5
Clinic $7.69 1,913.5
School & Teacher H $9.00 35,000.0
Tribe
$398,956.89
$1,183,365.30
Fuel Oil Utilization & Cost Reports
Entity
Village Total
Proprietary data; tribe operates a fuel business
Village Total
Located in City Office building
TOTAL
Survey conducted Sept. 18 - Oct. 7, 2008 by Maniilaq Association Planning Department,
with gratitude to all of the many regional entities providing data.
Village Total
Data Limitations:
The price of heating oil steeply varies depending on amount ordered and method
of delivery. The Bulk fuel heating oil costs per gallon are rough averages. In
Ambler, fuel prices varied by $4.59 per gallon due to quantity purchased; by
combining bulk oil purchases, commercial entities in Ambler reduced their fuel
cost from $9.70 per gallon to $5.11 per gallon.
Most prices are based on the previous year’s usage and cost data. Monthly cost
data were extrapolated to reach an annualized cost estimate.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 16 of 25 9/3/2008
4.3 Proposed System
Include information necessary to describe the system you are intending to develop and address
potential system design, land ownership, permits, and environmental issues.
4.3.1 System Design
Provide the following information for the proposed renewable energy system:
A description of renewable energy technology specific to project location
Optimum installed capacity
Anticipated capacity factor
Anticipated annual generation
Anticipated barriers
Basic integration concept
Delivery methods
4.3.2 Land Ownership
Identify potential land ownership issues, including whether site owners have agreed to the
project or how you intend to approach land ownership and access issues.
A Memorandum of Understanding between NANA Regional Corporation and Village Councils will initially
address forest management and any potential stumpage charges. Once a final business plan is developed
a contractual agreement will be established. Major commercial interests, Tribal and City Councils will
work together to establish a Boiler location and wood yard site.
4.3.3 Permits
Provide the following information as it may relate to permitting and how you intend to address
outstanding permit issues.
List of applicable permits
Anticipated permitting timeline
Identify and discussion of potential barriers
List of permits –
o Permits for wood boilers are not required by the State of Alaska for the expected boiler
size. However, once a final design and boiler size is determined, the state will be
consulted to determine what, if any, regulations apply.
o Forest harvesting – The provisions of the Alaska State Forest Practices Act will be
incorporated into harvest and delivery of biomass plans. Development of stream
crossings, ice roads and summer and winter harvest operations may require special
permits. These permits are granted annually based on harvest and transportation plans.
The permitting request process will begin at least one month prior to seasonal
operations allowing for 30 days in which the plan can be adjusted based on State
suggests.
A clearance from the State will be sought six months prior to construction on boilers and 30 days
prior to seasonal harvest for stream and river crossings.
No major barriers are expected on permitting issues.
Permitting will be more thoroughly addressed in the Feasibility and Conceptual design phase. All Federal,
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 17 of 25 9/3/2008
State and local permits will be coordinated with the appropriate agencies.
4.3.4 Environmental
Address whether the following environmental and land use issues apply, and if so how they will
be addressed:
Threatened or Endangered species
Habitat issues
Wetlands and other protected areas
Archaeological and historical resources
Land development constraints
Telecommunications interference
Aviation considerations
Visual, aesthetics impacts
Identify and discuss other potential barriers
This section will address both the current application for boilers and the project for biomass
harvesting:
Threatened and Endangered Species – no listed species in the project area
Habitat issues – NANA Regional Corporation is developing a Forest Stewardship Plan which
addresses ownership and includes a five year Forest Management Plan. A Harvest Plan and a final
project design will be completed as part of Phase Three. A review of caribou and moose habitat
and migratory routes and times will be conducted and incorporated into forest and
transportation planning to reduce potential disturbance. Opportunities to enhance caribou and
moose habitat will be sought and developed. Harvesting of over-mature spruce and hardwood
could have a small scale, local impact on Neotropical bird migration. Over-mature hardwoods are
not expect to be a major portion of harvested biomass production stands. No significant negative
habitat impacts outside the natural range of variation, in this fire driven ecosystem, are
expected.
Wetlands and other protected areas – The provisions of the Alaska State Forest Practices Act will
be incorporated into regional harvest practices. During harvests crossing of streams, riparian
zones and wetlands will be scheduled to preclude negative impacts. Wetlands crossing will only
occur during the winter months when the wetland is frozen to mitigate impact. NANA Regional
Corporation’s Geographic Information System will be utilized to support and monitor forest
access, management, biomass transportation, and planning. Villages will be consulted to
determine culturally and historically sensitive areas unsuitable for biomass harvest.
Land Development Constraints – none are anticipated at this time.
Telecommunications Interference – none are anticipated at this time.
Aviation Considerations – none are anticipated at this time,
Visual and aesthetic impacts – The harvesting of biomass can impact the aesthetics of a forest.
To comply with the provisions of the FPA and mitigate aesthetic impacts a buffer will be
maintained between harvesting areas and visible corridors. Wood yards will be fenced and sited
on the edge of each village. The noise impacts resulting from wood chip deliveries will be
mitigated through proper scheduling.
Potential Project Barriers – The Project Developers have attempted to address all of the barriers
of converting a village from unsustainable diesel heating to a sustainable woody biomass
heating; however, additional barriers may emerge as the project moves forward. Potential
barriers identified include:
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 18 of 25 9/3/2008
o Organization cooperation: It is critical to develop cooperation among participating
organizations. A Memorandum of Understanding between NANA Regional Corporation,
NANA subsidiaries, and the village tribal councils defining roles, responsibilities and
means of cooperation will be included in a final business plan. Cultivating cooperation
will be an ongoing process.
o For Profit Model Simultaneous Development of Supply and Delivery/Demand: Creating
a local for-profit harvesting and woody biomass energy utility model is key to fostering
confidence in the biomass supply resulting in BTU demand. Thus we have two key
components to the project: biomass harvest – supply; and boiler installation and
operations – demand. A final business plan will include economic incentives,
development of an integrated biomass harvest conversion, delivery and operations
system. More local ownership in the project results in more benefits to the community.
o Business Management Capacity: Development of a commercial biomass harvest
company is a new enterprise in three villages where most services, including utilities, are
controlled on a regional level. Local business management capacity will need developing.
A commercial biomass harvest company requires expertise, labor intensive management,
and planning along with extensive field operations. These capacities must be developed
locally. A five year Forest Harvest Plan will be developed with an annual implementation
plan; however, these plans will be impacted by weather patterns, ice thickness, and
ground moisture patterns. Intensive local management is critical to secure adequate
wood supplies and reduce the final cost. Training is planned for business management,
structure, forest planning, and harvest management. A well trained labor pool is critical
to the success of this project.
4.4 Proposed New System Costs (Total Estimated Costs and proposed Revenues)
The level of cost information provided will vary according to the phase of funding requested and
any previous work the applicant may have done on the project. Applicants must reference the
source of their cost data. For example: Applicants Records or Analysis, Industry Standards,
Consultant or Manufacturer’s estimates.
4.4.1 Project Development Cost
Provide detailed project cost information based on your current knowledge and understanding of
the project. Cost information should include the following:
Total anticipated project cost, and cost for this phase
Requested grant funding
Applicant matching funds – loans, capital contributions, in-kind
Identification of other funding sources
Projected capital cost of proposed renewable energy system
Projected development cost of proposed renewable energy system
Please see attached Project Development cost worksheets.
4.4.2 Project Operating and Maintenance Costs
Include anticipated O&M costs for new facilities constructed and how these would be funded by
the applicant.
Total anticipated project cost for this phase
Requested grant funding
Upon completion of this phase, information will be available to determine realistic O&M costs for new
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 19 of 25 9/3/2008
facilities. The business plan will also determine how these costs would be funded.
4.4.3 Power Purchase/Sale
The power purchase/sale information should include the following:
Identification of potential power buyer(s)/customer(s)
Potential power purchase/sales price - at a minimum indicate a price range
Proposed rate of return from grant-funded project
The primary customers in each of the villages will be the school district, clinics, city buildings and water
plants. The feasibility study will determine pricing structure for customers and rates of return.
4.4.4 Cost Worksheet
Complete the cost worksheet form which provides summary information that will be considered
in evaluating the project.
Download the form, complete it, and submit it as an attachment. Document any conditions or
sources your numbers are based on here.
4.4.5 Business Plan
Discuss your plan for operating the completed project so that it will be sustainable. Include at a
minimum proposed business structure(s) and concepts that may be considered.
NANA Pacific will incorporate information from the preliminary and conceptual design stages to develop
a draft Business Plan for NIHA Upper Kobuk River Valley woody biomass energy development program.
The resulting plan will include the following topics:
Executive summary
Community information
Management infrastructure
Financial data
Key assumptions
Capital replacement schedule
Funding legal authority and issues
Inter-agency relationships.
4.4.6 Analysis and Recommendations
Provide information about the economic analysis and the proposed project. Discuss your
recommendation for additional project development work.
The results of this work will include an economic analysis and recommendation for additional
development work. Until the project is complete, this information is unknown.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 20 of 25 9/3/2008
SECTION 5– PROJECT BENEFIT
Explain the economic and public benefits of your project. Include direct cost savings,
and how the people of Alaska will benefit from the project.
The benefits information should include the following:
Potential annual fuel displacement (gal and $) over the lifetime of the evaluated
renewable energy project
Anticipated annual revenue (based on i.e. a Proposed Power Purchase Agreement price,
RCA tariff, or avoided cost of ownership)
Potential additional annual incentives (i.e. tax credits)
Potential additional annual revenue streams (i.e. green tag sales or other renewable
energy subsidies or programs that might be available)
Discuss the non-economic public benefits to Alaskans over the lifetime of the project
Project Benefit:
Fuel Displacement: Annual projected fuel displacement in three villages for commercial buildings is
133,827 gallons at current price range of $7.05 per gallon is $943,480. At a project life of 15 years total
gallons displaced are 2,007,405 with a total gross displacement of $14,152,205.
Anticipate Revenues: At a delivered wood fuel price of $200 per ton of chips the wood harvest and total
demand of 2,000 tons the wood harvest and delivery company will derive an annuls gross income of
$$400,000 which is equal to $17.33 per million BTUs. At $7.05 per gallon a million BTUs of heat costs
$50.90. The wood utility operators of the boilers will develop a long term BTU agreement with the
commercial buildings to stabilize the heat equivalent price at between $400-$5.00 per gallon of fuel or
thus the commercial price of a million BTUs will be between $28.88-$36.10.
Annual Incentives: Tax credits or other annual incentives have not been explored as yet.
Green Credits: Green Credits may be explored once the scope of the project and the need for additional
incentives has been fully understood.
Non-economic benefits: These two projects, woody biomass harvest and boiler installations, in
combination create significant non-economic benefits. Community members believe wood energy will
create local jobs that are consistent with their subsistence lifestyles. Community leaders believe utilizing
local resources helps create a culture of sustainability, self-sufficiency, and drastically reduce
dependence on outside energy sources.
NIHA’s vision is to be reliant on regionally available energy resources for heating and power generation.
It is their vision to decrease the need for transportation fuel imported into the region. As part of this
vision, imported fossil fuels would be relied upon only as emergency or back-up fuel. Regionally available
resources include renewable resources such as hydropower, solar, wind, geothermal, biomass, hydrogen
and fuel cells; alternative fuels such as regionally available coal to gas resources; and regional fossil fuels
such as natural gas and coal. The focus of our energy vision is on what can be developed locally, within
our region. NANA Pacific and its parent company NANA Regional Corporation are working with regional,
statewide, and national partners to address the energy crisis in Northwest Alaska. The work includes
development of a comprehensive regional plan encompassing energy conservation, infrastructure
development, improved efficiency and locally available energy resource development. The hydroelectric
projects that could be developed out of the proposed assessment activities will help meet these goals
and help stabilize energy costs, providing long-term socioeconomic benefits to villages.
The NIHA’s service region is confronted by the reality that plagues much of rural Alaska: extremely
limited economic opportunity combined with an almost astronomical cost of living. Recent increases in
the price of oil have had a direct and drastic impact on the cost of diesel-generated power, especially in
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 21 of 25 9/3/2008
Alaska's sub-Arctic regions. In NANA's remote corner of the state, electricity can exceed 60 cents per
Kilowatt hour (Khw) and fuel costs are often upwards of $7 per gallon and continuing to climb. Many of
the region's disadvantaged residents are forced to choose between heating their homes and buying
groceries. The impacts felt within the NANA region are magnified by the additional costs associated with
bulk fuel shipping, the poor economies of scale in power generation and distribution, and the possible
reduction and/or elimination of PCE program and the State-Municipal Revenue Sharing programs. High
fuel costs directly harm rural residents, eroding the health and well-being of the community. The high
cost of living is also causing an increasing number of rural households to move to regional and urban
centers, a trend which potentially threatens the long-term health of our communities. Faced with the
challenges of high costs, limited local employment options and the need to support their families, many
rural Alaskans are forced to leave village life behind in order to relocate to larger cities in search of
employment and affordable living.
In such small communities, each household is important to the well-being of the entire community. With
more affordable energy available in the villages, more of our region's households will be able to afford to
stay in their communities, promoting community stability and wellness and helping to stem the tide of
rural migration.
Our region will enjoy a wide range of benefits from the proposed project, including increased
employment, substantial energy cost savings, and positive cultural and social impacts. The great expense
of powering homes in this remote region is often crippling to families with limited resources. The high
cost of living in our region and lack of local employment opportunities drive many residents away from
the villages to Alaska's urban areas. Employment generated locally by this project and the stabilization of
energy costs will empower community members by providing new local opportunities, reducing the
costly burden of energy bills, and keeping electrical payments in the local economy, thereby improving
socio-economic conditions in the villages. We believe that these benefits will help stop and possibly even
reverse the flow of rural-urban migration, contributing in a very important way to the long-term stability,
health and well-being of our villages and our Inupiat Eskimo culture.
SECTION 6 – GRANT BUDGET
Tell us how much your total project costs. Include any investments to date and funding sources,
how much is requested in grant funds, and additional investments you will make as an
applicant.
Include an estimate of budget costs by tasks using the form - GrantBudget.xls
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 22 of 25 9/3/2008
Below is a narrative summary regarding funding sources and our financial commitment to the project.
Note investments to date costs are not included in total costs.
Task One: Project Initiation and Communication
o Total costs = $15,040
Requested Funds = $8,000
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
In- Kind match = $3,200 for Direct Labor and Benefits development of a
public involvement plan (Maniilaq and NANA Regional Corporation).
Investments to date = $15,800 from NANA Corporation for refining project
scope
Task Two: Finalizing Reconnaissance
o Total costs – $48,840
Requested Funds = $35,000
Cash match = $10,000 from NANA Corporation for Pre-Reconnaissance
Study
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
Task Three: Resource Assessment
o Total Costs = $77,160
Requested Funds = $62,000
Cash match = $10,000 from NANA Corporation for GIS Support Study
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
In-kind match = 1,320 from NANA Regional Corporation for GIS work
Task Four: Harvest Assessment
o Total Costs = $205,340
Requested Funds = $26,500
Cash match = $5,000 from NANA Corporation for Forest Management Plan
Other match = $170,000; $50,000 from anticipated Forest Steward Plan
Grant applied for by NANA Corporation and $120,000 for a Forest
Management Plan for Native allotments from Maniilaq.
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation
Investment to date = $151,000 from Maniilaq for a Forest Management Plan
for Native allotments in the Maniilaq service area.
Task Five: Boiler Conceptual Design and Feasibility
o Total Costs = $53,340
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 23 of 25 9/3/2008
Requested Funds = $49,500
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
Task Six: Initial Business Model Development
o Total Costs = $30,340
Requested Funds = $26,500
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
Task Seven: Report Preparation
o Total Costs = $43,340
Requested Funds = $32,000
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
In-kind match =$7,500 for Direct Labor and Benefits for project coordination
Task Eight: Final Presentations
o Total costs = $ 25,080
Requested Funds = $10,000
In-kind match = $3,840 for Direct Labor and Benefits for meeting
coordination (Tribal and City Staff, Maniilaq and Nana Regional Corporation)
In-kind match = $8,000 for Direct Labor and Benefits for village meeting
trips and coordination (Tribal and Maniilaq)
In-kind match = $3,240 for travel to villages during final presentation.
NANA Regional Corporation, Maniilaq, NANAPacific, and WHPacific will provide in-kind services and cash
match totaling $248,980. NANA Regional Corporation will contribute $25,000 in cash. Investments to
date total $166,800. Each organization will be included in the Upper Kobuk Woody Biomass Energy
Steering Committee. The eight person committee will meet once a week for approximately one hour;
NANA Regional Corporation will provide assistance with Geographic Information Systems data and it is
anticipated they will receive funding for a Forest Management Grant. In addition to regular project
coordination meetings, Maniilaq will assist with coordinating and attending village meetings.
Details about the Match for this grant are detailed in the table below.
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 24 of 25 9/3/2008
Match and In-Kind Funding
Task Cash
In-Kind
Match Other
1 Project Initiation
a. Coordination Meetings $3,840.00
b. Develop Public Involvement Plan $3,200.00
SUBTOTAL $7,040.00
2 Finalize Reconnaissance Requirements as per AEA
a. Coordination Meetings $3,840.00
b. Pre-Reconnaissance Study $10,000.00
TOTAL $13,840.00
3 Resource Assessment
a. Coordination Meetings $3,840.00
b. GIS support $10,000.00 $1,320.00
SUBTOTAL $15,160.00
4 Harvest Assessment
a. Coordination Meetings $3,840.00
b. Forest Stewardship/Management Plans $5,000.00 $170,000.00
SUBTOTAL $178,840.00
5 Boiler Conceptual Design & Feasibility
a. Coordination Meetings $3,840.00
SUBTOTAL $3,840.00
6 Initial Business Model Development
a. Coordination Meetings $3,840.00
SUBTOTAL $3,840.00
7 Report Preparation
a. Coordination Meetings $3,840.00
b. Reporting, administration $7,500.00
SUBTOTAL $11,340.00
8 Final Presentations
a. Coordination Meetings $3,840.00
b. Travel $11,240.00
SUBTOTAL $15,080.00
MATCH TOTAL $248,980.00
Renewable Energy Fund
Grant Application
AEA 09-004 Grant Application Page 25 of 25 9/2/2008
SECTION 7 – ADDITIONAL DOCUMENTATION AND CERTIFICATION
SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION:
A. Resumes of Applicant’s Project Manager, key staff, partners, consultants, and
suppliers per application form Section 3.1 and 3.4
B. Cost Worksheet per application form Section 4.4.4
C. Grant Budget Form per application form Section 6.
D. An electronic version of the entire application per RFA Section 1.6
E. Governing Body Resolution per RFA Section 1.4
Enclose a copy of the resolution or other formal action taken by the applicant’s
governing body or management that:
- authorizes this application for project funding at the match amounts indicated in
the application
- authorizes the individual named as point of contact to represent the applicant for
purposes of this application
- states the applicant is in compliance with all federal state, and local, laws
including existing credit and federal tax obligations.
F. CERTIFICATION
The undersigned certifies that this application for a renewable energy grant is truthful and
correct, and that the applicant is in compliance with, and will continue to comply with, all
federal and state laws including existing credit and federal tax obligations.
Print Name
Signature
Title
Date