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BarleyWood Pellet Boiler Biofuel Pilot Project App
State of Alaska, Department of Natural Resources Division of Forestry Delta Area Office Renewable Energy Fund Grant Application Barley/Wood Pellet Boiler Biofuel Pilot Project Submitted by: Al Edgren, Delta Area Forester Date: October 7, 2008 TABLE OF CONTENTS Grant Application Form Appendix A, Estimated Project Cost Summary Appendix B, Project Cost Detail Appendix C, Economic Spreadsheet Appendix D, , Delta Area Forestry Heating Fuel Usage Appendix E-1, Main Office First Floor Appendix E-2, Warehouse Appendix, E-3, Main Office Basement Appendix, E-4, As -Built Survey Five Year Schedule of Timber Sales and maps Grant Application Cost Worksheet Grant Budget Form Grant Budget Form Instructions /ALASKA RenewableEnergy Fund 4010 ENERGY AUTHORITY Grant Application Application Forms and Instructions The following forms and instructions are provided for preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at http://www.akenergyauthority.org/RE Fund.html The following application forms are required to be submitted for a grant recommendation: Grant Application GrantApp.doc Application form in MS Word that includes an outline of Form information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required Application Cost Costworksheet.doc Summary of Cost information that should be addressed Worksheet by applicants in preparing their application. Grant Budget GrantBudget.xls A detailed grant budget that includes a breakdown of Form costs by task and a summary of funds available and requested to complete the work for which funds are being requested. Grant Budget GrantBudgetlnstr.pdf Instructions for completing the above grant budget form. Form Instructions • If you are applying for grants for more than one project, provide separate application forms for each project. • Multiple phases for the same project may be submitted as one application. • If you are applying for grant funding for more than one phase of a project, provide a plan and grant budget for completion of each phase. • If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. • If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed. f7A'HTF13 :ii Alaska Energy Authority is subject to the Public Records Act, AS 40.25 and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply. All applications received will be posted on the Authority web site after final recommendations are made to the legislature. AEA 09-004 Grant Application Page 1 of 15 9/2/2008 14MV) ALASKA Renewable Energy Fund 4MMD ENERGY AUTHORITY Grant Application AEA 09-004 Grant Application Page 2 of 15 9/3/2008 ALASM Renewable Energy Fund ENERGY AUTHORITY Grant Application The Division of Forestry is proposing a pilot project using barley/wood pellets for heating a governmental building. The boiler system will combine two heating systems, a 3840 square foot (sl) main office building, proposed 3000 sf addition, and a 1792 sf warehouse. The boiler will be located in a separate building which will house a heating system and barley/wood pellet storage. See Appendix E-1, E2, E-3 and E-4 for Floor Plan ,22 PfoYide a'-'- one paragraph tlescrtption of your pro/ecf . qt a minimufm melude' fhe protect Igeation, eominuritie`fo?5e" e`ned;;and who^tNillb6'fnudlvedir.'thearantbroiec6� . _ �, ' ... The Division of Forestry at Milepost 267.5 Richardson Highway, Delta Junction, Alaska is proposing a pilot project using barley/wood pellets for heating a governmental building. The boiler system will combine two heating systems, a 3840 square foot (sl) main office building, proposed 3000 sf addition, and a 1792 sf warehouse. The boiler will be located in a separate building which will house a heating system and barley/wood pellet storage. The grant will involve local contractors for construction and maintenance. The agricultural industry will provide barley as a biomass fuel. Excess barley not currently used for animal or human consumption is available from the local farming community. Two pellet facilities are being constructed in Delta Junction. End of the Alcan is in the final stages of completing a commercial pellet manufacturing facility. Logging and Milling Associates (LMA) has purchased wood pellet manufacturing equipment and is in the process of installation of the equipment. The Division of Forestry is requesting $831,203 from the Alaska Energy Authority. We are requesting 100% of the funds needed for this project. hi -kind services from the Division of Forestry will include project supervision, unskilled labor as needed, budget and technical support, and grant administration. See attached Project Cost Summary, Appendix A. AEA 09-004 Grant Application Page 3 of 15 9/3/2008 /ALASKA Renewable Energy Fund ® ENERGY AUTHORITY Grant Application The Division of Forestry will save an estimated $36,476 in the first ten years of operation as a direct result of reducing the reliance on diesel fuel. Over a 30 year span, the Division will save approximately $192,673 by converting to a biofuel. This pilot project will serve as a model for other government offices in the State. The community will have a place to observe firsthand the benefits of biofuels. We will be able to provide the public benefit of a bioenergy system through design and engineering, cost savings of biofuel, and system function through demonstration and tours of the heating system 2. &PIOJET 4`OST I�Np,BENEF7T�SJM/RY`,, Include a summary of, yqur,'pro�ect's total costs,and benefits below �51 Total'ProjectCost, ,� , r $831,203 f Inoltidin 'q�tilniitos {hrpu h=cpustttugtion az -::� , << 2 ¢ 2 Grant Fuhtls Reque'stecj in,thsapl3ltaa�ont ;{ . „'..r „y ff, , $831,203 2 5 3 dtf�Qr,Furdsito beYiprov�ded (P,rolect iriatch) ", , : $0 2.54',lgt�lGralittCosts,(urnof2-.,$2and,e253), ;,.,• $831,203 255 �stifnato'tl`B' bfitz(�avi�igs)�; „ $192,673 2 5 6 ��Plrbbc Be'n6fit �l(yo.`ti can�ealcul�te the bepefit ih;tidem of 'I $0 t Diu a t i + dallars pleaso p7oKlde that rjUniber�Fs�`�e anti ezplain�haw; out 61[0lated.tha`t number ir}, our.a ; lication:= AEA 09-004 Grant Application Page 4 of 15 9/3/2008 ALASKA Renewable Energy Fund /401L) ENERGY AUTHORITY Grant Application The Delta Area Forester in conjunction with the maintenance staff will act as Project Managers. We request Alaska Energy Authority to provide technical support and project oversight for biomass boiler recommendations and general construction oversight. 3 2 Protect Schedule Ipelucje schedule for,the#proposed workthabwill be funded `by this graht (You may include a chart ;'or table`attachment with,;a;sumrtiaiy"qf dates below) Design and engineering completed by March 1, 2009 Bid Award May 1, 2009. Construction June 1, 2009. Operational December 1, 2009 3 3_<Rro�ectrMtlestorses 'P °` ,, ' Define key;tas'ks and decision points m your projectand p schedule.for achieving?them. Design and engineering: an RFP will be advertised by February 1, 2009 Bid package completed by March 15, 2009. Bid Award May 1, 2009. Construction June 1, 2009 Secure contract for barley/wood pellets September 1, 2009. Test system operation October 1, 2009. Refine system design as needed November 1, 2009. System operational December 1, 2009. Local vendors: metal fabricating businesses, Delta Concrete, Delta Building Supply, Interior Building Supplies, Airport Rental, Delta Industrial, Heritage Homes/construction, J & J Associates/construction, Morley Electric, B&A/furnaces, Granite Mountain Alaska Lumber, Dry Creek/Logging & Milling Associates, Big Delta Lumber, These businesses have all operated in the Delta Area for at least 30 years. Personnel Al Edgren Steve Joslin Richard Gardner Daniel Newbv AEA 09-004 Grant Application Page 5 of 15 9/3/2008 /� ALASHKA Renewable Energy Fund Grant Application Joanne Singer Forest Technicians Contractors Purchasing regulations will dictate this list of contractors Concrete — local Mechanical contractor - Electrical contractor - local Equipment companies - local General Labor - local Specialized firm for Wood Heat Engineers Project Manager — Division of Forestry Equipment Purchasing regulations will dictate these companies Government/Agencies UAF/Cold Climate Research Dept. of Environmental Conservation State Dept. of Public Safety/Fire Marshall Alaska Division of Forestry Services Vendor for Barley and Wood Pellet Delivery Technical Providers for Barley/Wood Pellet Heating System Local service providers will be utilized throughout the completion of this project. Bid Process/Selection Process We will following the State of Alaska purchasing regulations. Resumes: See attached. The Project Manager will have daily contacts throughout the construction process. The Area Forester will be updated weekly. We will keep AEA informed as the project progresses through the grant requirements. Daily — Maintenance Personnel (Richard Gardner) Weekly — Delta Area Forester (Al Edgren) Bi-monthly —Regional Staff Monthly — State Office Staff Quarterly — AEA (electronically or written report as the Grantor desires/requires) AEA — site visit 3 times during the life of the Project AEA 09-004 Grant Application Page 6 of 15 9/3/2008 /� ALASHKA Renewable Energy Fund Grant Application 1) Timing of bids. Risk - Contractors are limited in the Interior. Solve — Go out to bid by Feb. 2009 2) Inflation Costs Risk - With current inflation, materials and shipping are rising exponentially in Alaska. Solve — Early engineering of the project will help to contain the cost of shipping and purchasing materials. Possible larger contingency costs with inflation figured in. 3) Logistics Risk — Missing the bidding season of contractors and materials. Solve — To bid pre - construction season. Will have a lot more to do with Grantor AEA, this depends on grant awarding process 4) Construction Lead Time -Specialty system with limited contractors, limited contractors to fill needs in Alaskan interior. To avoid missing the bidding season it is essential to receive this award in a timely manner. 5) Markets are dynamic and unstable — Ordering of materials or equipment (barley/wood pellet boiler) needs as much lead time as possible. To avoid a long delay and cost overruns a timely awarding of this grant will assist in controlling costs. 6) Project Manager —We do not have the expertise in wood fired systems. The Proejct Manager/Maintenance Foreman will need to consult with biomass experts to resolve engineering issues. 7) Weather —The building season in Interior Alaska is unpredictable. Delays in construction could be two days or two months. Assure that construction contractor has successful experience building and completing projects in sub -zero temperatures. 8) Overruns — Build shell and work inside during winter months. Need experienced construction contractor who has success completing projects in sub -zero temperatures. 9) Fuel source — Barley is dependent on successful crop harvest. Surpluses used for biomass may vary from year to year. Wood pellets are currently not manufactured in Alaska. Two pellet facilities are projected to come online to meet the demand of this project. We will be purchasing through this grant a commercial grade pellet processor as a backup to supplement shortages in supply. AEA 09-004 Grant Application Page 7 of 15 9/3/2008 /�ALASHKA Renewable Energy Fund Grant Application FOREST LAND BASE There are several forest land ownerships in the vicinity that could potentially be used to supply wood for the proposed wood boiler. The land base in the Delta Management Area is categorized by ownership as follows: ACRES 463,000 Tanana Valley State Forest Lands 1,237,000 Other Forested State Lands 948,000 Other Non -Forested State Lands 650,000 Military Lands 469,000 BLM Lands 230,000 Native Corporation Lands 130,000 All Private Lands (includes farms, residential lots, homesteads, native allotments, etc.) 4,127,000 TOTAL LAND BASE The biggest supplier of timber to the local area is the State's Forestry Office in Delta Junction. The State of Alaska, develops timber sales on state lands managed by the Delta Area Office providing wood for the local sawmills, export markets, firewood, houselogs, and private timber sales. The other land owners listed above have also made timber available. Private lands could be a significant supplier of wood energy for the Delta Forestry's heating system 1 when land is cleared to develop homes, businesses and farms. Forests cleared for developments on private land has historically been windrowed and burned or hauled to an approved burning site. The close proximity of the private lands would seem to make it the most feasible energy source. The Division of Forestry's estimated energy need is 15 tons of barley/wood pellets. This roughly equates to 2 acres of low grade commercial quality forest. This is a very low quantity in comparison to the potential available. The State of Alaska's timber sale program and its estimated sustained yield harvest is summarized in the "Delta Area Forestry Five -Year Schedule of Timber Sales, Fiscal Years 2008 to 2012" (FYSTS). The report states, "the Delta Area can be expected to support a sustained yield of 4,873,600 cubic feet of white spruce and 5,412,700 cubic feet of hardwoods on roughly 5,092 acres per year". There has been an average harvest of 167 acres of commercial timber in the last 5 years from state lands in the Delta Area. There is an exceeding surplus of wood available to meet the energy needs of the public school even if the amount was tripled. AEA 09-004 Grant Application Page 8 of 15 9/3/2008 /ALASKA Renewable Energy Fund GEND ENERGY AUTHORITY Grant Application SAWMILL RESIDUE There are presently three (3) small commercial sawmills operating in the Delta Area as a primary business Logging and Milling Associates (LMA) is presently harvesting more timber annually than its competitors, Granite Mountain Alaska Lumber (GMAL), and Delta Lumber (DL). Sawmill residue may also be available from Fairbanks, Glenallen and Tok, but it was not considered for this report. Each of the local sawmills has logging and sawmill residue in the form of log tops, edgings, sawdust and planner shavings. This residue types can make high quality pellets. The total available amount of the residue is roughly estimated to be about 2,000 tons per year not including limbs. Approximately a third of this residue is sold as firewood. About 10% is being used in a boiler system at LMA, and the remainder is burned or discarded. Two pellet mills are under construction in Delta and it is predicted that a third to 100% of the residue could be made into wood pellets for home heating. The log tops and edgings comprise over 60% of the residue. Both of these could easily be made into chips but they would have bark on them. The best thing about this fuel source is its ability to be air dried before being chipped, improving its heating value. EXISTING AND FUTURE TIMBER SALES The timber sale logging contractors have been supplied with multiple timber sales that exceed near term requirements of the local sawmills. Additional timber sales are planned in the state's FYSTS. There is presently at least another 1,000 acres of timber sales in various stages of completion and review to be auctioned in the future. As long as the state continues to fund the timber staff there will be an ongoing supply to accommodate the potential market. See attached FYSTS, Appendix F The main office has a 23 year old Burnham boiler with a 144,000 but output. The warehouse has a forced air furnace with a 100,000 btu output. This furnace was installed under the original construction in 1961. Both systems are 70% efficient running on #1 heating fuel. An addition is planned for the main office in 2009. The heating demand of the additional 3000 sf has not been determined. AEA 09-004 Grant Application Page 9 of 15 9/3/2008 /� ALASHKA Renewable Energy Fund Grant Application The energy currently used by the Division of Forestry is 2500 gallons of #1 heating fuel annually. The fuel usage for the Delta Forestry complex will be reduced by converting to barley/wood pellets. See Appendix D. Barley is readily available through the farming community. Additional farming opportunities may occur as the demand for barley as a heating fuel increases. This project will provide an opportunity for the community to see the positive benefits of biofuel. Wood pellets are available through two local suppliers. The demand for wood pellets will secure a market that is in its infancy as a result of several hundred pellet stoves being sold throughout the Delta/Fairbanks Area. As a result of the pilot program in Delta, the awareness of biofuels should provide an increased interest in bioenergy. The demand for barley as a fuel as well as wood pellets should provide increased opportunities for the industry. The reduction in heating fuel will have no impact on the local fuel suppliers. We expect the market market for barley/wood pellets to increase. Market demand for barley/wood pellets may offer additional jobs and opportunities for businesses in the community AEA 09-004 Grant Application Page 10 of 15 9/3/2008 ®ALASHKA Renewable Energy Fund Grant Application A description of renewable energy technology specific to project location: Delta Forestry will use a biomass boiler to help heat the main office complex and the warehouse. Barley/Wood pellets will be made from timber harvesting in the region and burned in the boiler to heat water which will circulate through the main office and warehouse to provide heat. Optimum installed capacity: The optimum boiler size is approximately 70% of the connected load of the main office and warehouse. Typical load profiles for government buildings show that approximately 90% of the boiler run hours occur at 70% of the peak load or less. Sizing the boiler at this smaller size allows the boiler to operate in the medium and high fire range more often which optimized efficiency and reduces emissions. During the design process, a energy model of the facility will be developed to determine the final optimum boiler size. Anticipated capacity factor: The anticipated capacity factor is 0.25 to 0.30. Unlike a power plant with a consistent base load, a biomass boiler is used to heat a building, which has a variable load. The amount of heat generated is directly proportional to outside air temperature. This capacity factor is actually two to three times better than the existing connected heating equipment. Anticipated annual generation: The biomass boiler is estimated to use approximately 236,166,000 Btu per year, which is approximately 15 tons of barley/wood pellets. • Anticipated barriers: The distance of this site from the boiler system manufacturers. During construction, this creates a longer lead time for the boiler to be manufactured and shipped to Delta Junction. The construction schedule will be closely monitored to make sure this does not cause any project delays. Access to wood fuel in winter. This will be addressed further in design. The request for proposal process used to select a wood fuel vendor would also address this. AEA 09-004 Grant Application Page 11 of 15 9/3/2008 ®ENERGYALASAUTHORITY A K Renewable Energy Fund Grant Application Basic integration concept: The biomass boiler building would be constructed between the main office and the warehouse. The biomass boiler would simply be one boiler serving two heating systems. A primary — secondary pumping system would be utilized to allow the biomass boiler to be the primary boiler and allow the fuel oil boilers to operate to supplement the biomass boiler in peak heating conditions and/or at other times when the biomass boiler is not functioning. Delivery methods: The biomass boiler building would be constructed similar to any capital project. The building and systems would be designed by licensed professionals who will generate construction documents to be bid out to contractors. The successful contractor would then mobilize and construct the building. The Division of Forestry is the sole owner of the complex. None required. • Threatened or Endangered species — Does not apply • Habitat issues — Does not apply • Wetlands and other protected areas — Does not apply • Archaeological and historical resources — Does not apply • Land development constraints — Does not apply • Telecommunications interference — Does not apply • Aviation considerations — less emissions to affect the local aviation concerns • Visual, aesthetics impacts — Does not apply • Identify and discuss other potential barriers —None AEA 09-004 Grant Application Page 12 of 15 9/3/2008 /�ALASHKA Renewable Energy Fund Grant Application See Appendix B, Estimate of Probable Cost of Design and Construction.. $1,000/annual operating and maintenance costs $500/annual additional electrical cost See Appendix C, Economic Spreadsheet. Not Applicable. See Attached Application Cost Worksheet. AEA 09-004 Grant Application Page 13 of 15 9/3/2008 ®ALASHKORITY A Renewable Energy Fund Grant Application This is a facility that will fall under the normal Delta/ Forestry facilities maintenance. This is a pilot project. Barley/wood pellets have not been used in the State to heat a commercial building. This project will provide data to determine the sustainability of this biofuel source. See Appendix C, Economic Spreadsheet. This project will save $192,673 over 30 years. The public will have a demonstration project with hard data showing the feasibility of heating a building complex with biofuel. The Division of Forestry is requesting $831,203 from the Alaska Energy Authority. We are requesting 100% of the funds needed for this project. hi -kind services from the Division of Forestry will include project supervision, unskilled labor as needed, budget and technical support, and grant administration. See attached Project Cost Summary, Appendix A. AEA 09-004 Grant Application Page 14 of 15 9/3/2008 ®ALASHKA ENERGY Renewable Energy Fund Grant Application A. Resumes of Applicant's Project Manager, key staff, partners, consultants, and suppliers per application form Section 3.1 and 3.4 B. Cost Worksheet per application form Section 4.4.4 C. Grant Budget Form per application form Section 6. D. An electronic version of the entire application per RFA Section 1.6 E. Governing Body Resolution per RFA Section 1.4 Enclose a copy of the resolution or other formal action taken by the applicant's governing body or management that: - authorizes this application for project funding at the match amounts indicated in the application - authorizes the individual named as point of contact to represent the applicant for purposes of this application - states the applicant is in compliance with all federal state, and local, laws including existing credit and federal tax obligations. F. CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct, and that the applicant is in compliance with, and will continue to comply with, all federal and state laws including existing credit and federal tax obligations. —1§ a ? ame' ?� All Edgren a ;t /°s#ihrtat�iie Al Edgren J.F 3 rfilFFs`pe Delta Area Forester rk2f1t4 4 October 7, 2008 AEA 09-004 Grant Application Page 15 of 15 9/3/2008 W M O M (0 (OD N N O N 0 N W h N r O fA E9 rM 00 U ac� v (d rn ro m W v o N c V N o O� O C\ N m M N i� 69 O U N M V M N O_ u p r rn r J O N O N tD fj W O O N I� m r rn rn r V M O E K } o 0 o co co Q� 6 a M a uMi n a O of r'i �+i of ui C C ) F- m v r a o r VI O I- O � y f9 H! 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Box 1149 Delta Junction, Alaska 99737 Phone: (907) 895-4225 Fax: (907) 895-2125 email: Steve Joslinna,dnnstate.ak.us APPENDIX F FIVE-YEAR SCHEDULE OF TIMBER SALES Table of Contents Executive Summary.....................................i - ii Introduction..........................................1 Allowable Harvest1-2 - 2 Harvest Plan ........................................2-3 Agricultural Lands ..................................... 3 Transportation........................................3 Reforestation ......................................... 3 Conversion Factor.....................................4 Timber Harvest Schedule, FY08 — FYI .................... 5-9 Transportation Schedule, FY 08 ............................ 10 Reforestation Schedule, FY08..............................11 Harvest Schedule Maps: Map 1, Delta West ............................... 12 Map 2, Delta East ................................ 13 Map 3, Lower Shaw Creek ...........................14 Map 4, Upper Shaw Creek ...........................15 Map 5, Quartz Lake and Delta River.....................16 Map 6, Gerstle River................................17 Map 7, Bison Range...............................18 Map 8, Indian Creek.................................19 APPENDIX F EXECUTIVE SUMMARY This Five -Year Schedule of Timber Sales provides information about timber sales and associated road construction and reforestation activities in the Delta Management Area. The forest management activities identified in this Five -Year Schedule of Timber Sales are consistent with the Tanana Basin Area Plan (TBAP) and the Tanana Valley State Forest Plan (TVSF). The TBAP and TVSF plans cover approximately 2.6 million acres of State lands in the Delta Area. HARVEST SCHEDULE SUMMARY The following tables identify the timber sales that are proposed during the next five years. The amount to be offered is dependent upon funding. The FY 09 sales that would require additional funding are identified separately. The funding levels are not predicted for FY 10-12. Additional information about the allowable harvest is in the schedule. W. Spruce White Spruce Cubic Foot Sawlog Birch and Fiscal No. of Sawlog and Volume Aspen Cubic Total Acres to Year Sales Fiber Volume In MBF Feet Volume Be Harvested 08 6 1,436,000 4,786 40,000 705 09 1 600,000 2,000 75,000 250 ** 7 1,040,000 3,466 975,000 1,070 10 8 1,160,000 3,866 150,000 670 11 8 1,840,000 6,133 1,715,000 2,050 12 9 2,170,000 7_,233 220,000 1_,120 TOTAL 39 8,246,000 27,484 3,175,000 5,865 ** Sale Proposals are dependent upon funding and market TRANSPORTATION SCHEDULE SUMMARY Fiscal Year All Season Road Construction Maintenance 2008 5.5 Miles 23 miles Winter Road Construction Maintenance 0.3 miles 3 miles In addition to timber harvesting, the Delta Area is planning to construct a total of 5.8 miles of all -season and winter roads during the first year of the schedule. An average of 7 miles of construction per year is anticipated during the next 4 years. New areas of construction are anticipated near the Gerstle River, north side of Shaw Creek, near Black Lake, north of Quartz lake in the Indian Creek and Rapid Creek drainages, on the west side of the Delta River, on the west side of Delta Creek and on the north side of Caribou Creek. A Transportation Schedule is not included for years 2009 thru 2012 because it has proven to be too variable to estimate construction for more than one year. REFORESTATION SCHEDULE SUMMARY Fiscal Year Scarification Plant Cost No. of Seedlings 2008 135 acres 0 $12,800 0 The majority of the harvested areas are reforested naturally. Careful logging practices protect seedling, sapling, pole timber, and seed trees. Spruce seedlings are planted to augment the natural regeneration on specific sites when necessary. No planting is scheduled for FY 2008 because recent harvesting occurred on sites that are anticipated to reforest naturally from the surrounding forest. Scarification is not a standard practice but it is employed where deemed necessary to ensure reforestation. Sale areas are examined frequently after harvest to evaluate reforestation success. Areas needing additional stocking are planted during the 61h year after harvesting has been completed. Due to the variability of the reforestation needs, the reforestation schedule is projected for only the first year. ii INTRODUCTION This Five -Year Schedule of Timber Sales provides information to the public concerning development and use of the state's forest resources for the period July 2008 — June 2012 The Five -Year Schedule of Timber Sales (FYSTS) meets the Forest Resources and Practices Act requirements and acts as a basis for budgeting. A Five -Year Schedule of Timber Sales provides a basis for DNR to decide where to pursue timber sale planning. It provides the public, timber industry, and local governments with an overview of proposed timber activities on state lands throughout the Delta Area for the next five years. Listing a proposed sale does not mean a decision has been made to go forward with the sale. The Schedule solicits input on whether or not to proceed with sale planning, and on concerns to be addressed in sale design. It is the policy of the Department of Natural Resources that: 1) All sales, including salvage sales and sales less than 160 acres, will be included in the two Five -Year Schedules preceding the sale whenever possible. 2) All sales, including salvage sales and sales less than 160 acres, will appear on at least the Five -Year Schedule preceding the sale unless waiting for the Schedule will: a) cause substantial losses of economic value on salvage sales under AS 38.05.117, or, b) for sales less than 160 acres, preclude a local economic enterprise or forest management project that is in the State's best interest. After adopting the Schedule, the Division of Forestry (DOF) will do more detailed fieldwork to assess and design proposed sales. Before any commercial timber sale of ten acres or larger is offered, DOF must make a finding that the sale is in the State's best interest and prepare a detailed Forest Land Use Plan (FLUP). The FLUP describes the location, estimated timber volume, harvest methods, reforestation plan, access, and multiple use considerations for each sale. Based on fieldwork, agency comments and public input, DOF may make changes to individual sales previously listed in the schedule. Any changes from the Schedule's description will be incorporated into the FLUP. DOF reviews each FLUP with the public and other agencies before adopting it. The FLUP, not the Five -Year Schedule, is the final document that decides whether or not DOF will offer a timber sale. All best interest findings, and Forest Land Use Plans will be completed separately on a sale -by -sale basis. If a sale has been through the Schedule and FLUP processes, and was offered as scheduled but not purchased, or was sold as scheduled and returned to the State uncompleted, it can be re -offered within two years of the scheduled sale year without being included in the schedule again. ALLOWABLE HARVEST The estimated biologic sustained yield harvest potential for the Delta Area was developed by summarizing the lands that can grow commercial quality forests. Land classifications, which designated forestry or timber management as a primary or secondary use, were included in the evaluation. Other forested State lands, which allow timber harvest on a case -by -case basis, were not included in the evaluation. Approximately 655,000 acres of forested State lands in the Delta Area are excluded from the evaluation because of their classification or poor quality. The report, "Tanana Valley Allowable Cut Determination", January 30, 2001, indicates about 480,667 acres are capable of producing a commercial quality forest on lands with a primary or secondary forestry classification in the Delta Area. The rotation lengths vary for each species and the site quality. Generally rotation lengths averaged at 70 years for deciduous trees and 110 years for white spruce. An additional 10 years was added to provide a spruce reforestation period, raising the rotation to 120 years for white spruce. The report calculated the sustained yield over a 10-year period. Based on the report, the Delta Area can be expected to support a sustained yield of 4,873,600 cubic feet of white spruce and 5,412,700 cubic feet of hardwoods on roughly 5,092 acres per year. The majority of all commercial forest land in Delta is comprised of deciduous species. These birch, aspen, and poplar stands are naturally converting to white spruce. If this trend continues, the Delta Area is expected to have more white spruce available for harvest in future years than exists presently because of natural stand conversions. The report reduced the biological sustained yield to accommodate various harvest constraints in the TVSF plan. The report establishes the Delta Management Area allowable cut. Several large fires have occurred in the Delta Area since the report, burning an estimated 46,000 acres of commercial forest. Initial analysis indicates that the poorer quality commercial stands had the preponderance of burned acreage. A new forest inventory is currently in progress. An adjustment of the allowable cut will occur at some point in the future. Proposed harvest levels in this Schedule are well within possible changes to the allowable cut. The land base in the Delta Management Area is categorized by ownership as follows: ACRES 463,000 Tanana Valley State Forest Lands 1,237,000 Other Forested State Lands 948,000 Other Non -Forested State Lands 650,000 Military Lands 469,000 BLM Lands 230,000 Native Corporation Lands 130,000 All Private Lands (includes farms, residential lots, homesteads, native allotments, etc.) 4,127,000 TOTAL LAND BASE HARVESTMAN This five-year harvest plan proposes an average annual harvest of 1,649,200 cubic feet of white spruce and 635,000 cubic feet of hardwoods. This harvest level is 36.9% of the 2001 estimated sustained yield of white spruce and 11.2% of the estimated sustained yield for hardwoods in the Delta Area. The Schedule lists 6 to 9 commercial sales that could be offered annually in years 1-5. The Schedule proposes a total five-year harvest of 8,246,000 cubic feet of white spruce, however, it should be noted that the actual amount of volume offered is dependent upon the funding level and market demand. The summary identifies the sales and volumes that would require additional funding to be developed and offered in FY 09. The funding level is not predicted for FY 2010-2012. The majority of the proposed sales contain white spruce 90 to 220 years old. Spruce stands in the Delta Area are often uneven -aged because of the slow succession from deciduous birch, aspen and poplar and eventually to white spruce. Except for fire sales, harvests are generally selective or partial cuts, usually having 20 or more trees/acre after sale completion. AGRICULTURE LANDS Merchantable timber on vacant agriculture tracts may be sold through a negotiated sale process in year one of the plan. No sales are currently planned on agriculture tracts for FY 08 but this could change with ownership status. Timber sale and harvest operations are contingent upon approval by the Division of Agriculture. The farm conservation plan requirements will need to be met. Timber volumes to be sold from agriculture tracts are not part of the timber base for State lands in the Tanana Basin Area Plan (TBAP) or the Tanana Valley State Forest (TVSF). TRANSPORTATION Timber sale access development will continue to pioneer roads into the surrounding forests of the Delta Area. Road construction and maintenance is usually completed by the purchasers of timber sale contracts. Some construction and maintenance has been completed by CIP funding. The plan anticipates new road construction to access timber sales at Fowlers' Farm, Shaw Creek Flats, Quartz Lake Bowl, Indian Creek, Rapid Creek, Bison Range, Gerstle Drainage, Black Lake, Little Gerstle River as well as the west side of the Delta River and along the Tanana River. DOF will address each access development in the Forest Land Use Plans of proposed timber sales submitted for agency and public review. Access development will be in accordance with the Forest Practices Act regulations. REFORESTATION Reforestation is completed through sale design which promotes natural seeding through seed trees, protection of existing saplings and pole timber during harvest operations, sale scarification where appropriate, direct spot seeding, and planting of seedlings. Sales areas, almost without exception, reforest to a mixed stand of white spruce, birch, aspen and poplar. Overstocking is as much of a concern as under -stocking. Reforestation progress is monitored year by year to ensure adequate stocking. All harvest areas rely on natural seeding to some degree. Reforestation efforts have been successful in the Delta Area. Native species will be used for all plantings. Current practices require the timber sale purchaser to complete scarification, when necessary. The State provides the tree seedlings and completes planting through a tree - planting contractor. CONVERSION FACTOR One cubic foot averages approximately 3.33 board feet (300 cubic feet equals about 1000 board feet) in the Delta Area. COMMENTS Please address your comments to the attention of Steve Joslin at: State of Alaska Department of Natural Resources Division of Forestry P.O. 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J f%. ro 1' I/�` 1 i' , o j �� ��• _ 'J' � '.0 ' P -3r. t �,ri7` �2 :•11 I t't a •,ryr �, � f � - , �'• •, s / t• I r \ l °.\ ft u�-r••t tt-`>t'1 - •. %" :: Lir' (( ►e.....� a'@. ' r ... +.-��N} i .5 'f' 1• `'�'. ��� ...,I .t :..._ � ,.. -: .�' � , '0 1^..�r � i� Jr L xe -K w. 1t -- :-:i�; .:. Sale No 13 i a ^S� Sale No.6\Y•.tE i7_ it , Ldtle Gerstle RiverN2 .�1 `' ' �kMIX Dubois No 1 o.5i v a� , i' � 4 �. 1..1 a V '�: ., Isn , _. .� 4< ?✓ _,_..�a�L_.. ..__. t�.`�°� fy� L' e g�fatt,,t I tiEr i-I:i' r r i •. ry �.`.... .. .. _..� yi.-+J� F` �—\,�'+s rr 'a � "" 4 d ,� r�\.;' � l7 � t, x �-] , �. �! - i j .• ..`•_ r _ _�' ' ' t \ tip" e'Ir rY+J,., (� I Vey f rh I r I7f t t R af( rl •_ Sale No. 14 's4 �f ��. e Y �,._ l^c_/ ,.• ,I � :I�.r _r r r; Inde pe nde nt Ridge .i' r� � J�1 } :�:;�` .. •..,: �� ��,SSJi,���7` �. .' � I > .�J _y -�� �� '?�.4� � y � t l • J 4} -(Page 17 !./`+e�.•f.-.,. .;i �Y aer Y"g✓ri�l Jt ypt y P 7 ,• ?Y', tJ Y31`i '/ �•a }.�/-t 1•.��h. N � :'_•.}1,� t' r n ��.��,� t�t`MILE it E ,. _ .... ... .... ....... ..... ............ ... pt .......... F --20Q8 -;2012 Map 7, Bison Range 4 Rim y?, INC ....... ........ Sale No. 11 Bison Range No. 4 -:4L VA ..... ............... IN If -A / ....... ... ... . ....... f jo 30 Page 1 6 jV\ ----------- FYBJ) A rH XMap d Indian Creek Z RM\x _1,4 I N OW, lop 7 LIZ; i4 Sale No. 7 I M- I Indian Creek No. 1 W 66-11 - TV End of Existing Road NV f z t, A try 7-Z, ky, Ooocp aster ail A A"t" Al ID -2- Page 19 a yi'1^�._-- ---- ----- - r.... ... ...... 17 A 0 33 /4'010 ALASKA Renewable Energy Fund 40ME) ENERGY AUTHORITY Application Cost Worksheet Please note that some fields might not be applicable for all technologies or all project phases. Level of information detail varies according to phase requirements. 1. Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. 1 The Railbelt grid connects all customers of Chugach Electric Association, Homer Electric Association, Golden Valley Electric Association, the City of Seward Electric Department, Matanuska Electric Association and Anchorage Municipal Light and Power. RFA AEA 09-004 Application Cost Worksheet revised 9126108 Appendix D Page 1 /4'01D ALASKA Renewable Energy Fund © ENERGY AUTHORITY 13. Proposed System Design 4. Project Cost 5. Project Benefits None 2500 None RFA AEA 09-004 Application Cost Worksheet Currently 2500 nal annually 300,000 btu boiler system N/A N/A N/A N/A N/A N/A $191,506 $639,697 $1,000 $1,050 F, Heating Fuel Usage.) $4.20/gal Demonstration project for commun $192,673 over 30 years revised 9126108 Page 2 Appendix D f �ALASM Renewable Energy Fund 6. Power Purchase/Sales Price 7. Project Analysis Unknown Unknown RFA AEA 09-004 Application Cost Worksheet N/A revised 9126108 Page 3 Appendix D 0000000 O O O O O O O V N N 6 (O O M (O V' M 1—wOO (O W M N O O N N M N r O GG Q) 4J M 0 H y c LL LL N L it L L U coU y m � U c J LL O O O O O O O O O O O O V N LO (O (O O y 00 M Nn (O 0 00 M O 'O O c N 00 1Z Ld L` O O m ML 0_ (A (A M (A O fA 61J (fl y c LL LL m a� LL LL U) U w 0 0 0 0 0 0 0 0 00000000 O O O O O M O M O eH c3G9 M-N Vd N CD LO 00 co Q G9 Gq H 0 H (O O O O O O 00 O m CO O L` (fl Efl � O O O O co r� N m r� N LO LO 64 co Cl) O O O O 6 M In M rl: rl: Cl) U) (n GID. N O O O O N W N W OJ � OJ V> Y y O CD O O co to d c o rn (fl rn (fl 0 E w iii r a� C� W N y Q U m a Z y U ca inU)UW U`o m.. o y ,w .J E N v p v Q C �W ALASKA Renewable Energy Fund MOD ENERGY AUTHORITY Grant Budget Instructions Information concerning the proposed budget needs to be provided on the attached form. The Budget Summary (upper portion of the form) is to provide information on the funding for the entire project by tasks. The applicant is to provide amounts and identify the source of all funds that will be used to complete this project. The tasks should represent major units of work that will need to be completed on the project. At a minimum they should represent the phases discussed in the application (Reconnaissance, Feasibility, Design and Permitting, or Construction). Tasks may also represent subtasks under a specific phase. For example, under Conceptual Design phase, a separate permitting task could be noted. The Budget Categories (lower portion of the form) is to provide specific budget information for the grant funds being applied for. Budget information for the other funds to be used to complete the project need only be provided if that additional information is currently available. Allowable costs for a grant include all reasonable and ordinary costs for direct labor and benefits, travel, equipment, supplies, contractual services, construction services, and other direct costs identified that are necessary for and incurred as a direct result of the project. A cost is reasonable and ordinary if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. 1. Allowable Cost Allowable costs are only those costs that are directly related to those activities necessary for the completion of the proposed project. The categories of costs and additional limits or restrictions are listed below: a. Direct Labor and Benefits Include salaries, wages, and employee benefits of the Applicant's employees for that portion of those costs that will be attributable to the time actually devoted by each employee to, and necessary for the project. Direct labor costs do not include bonuses, stock options, other payments above base compensation and employee benefits, severance payments or other termination allowances paid to the Applicant's employees. b. Travel, Meals, or Per Diem Include reasonable travel expenses necessary for the Project. These include necessary transportation and meal expenses or per diem of Applicant employees for which expenses the employees are reimbursed under the Applicant's standard written operating practice for travel and per diem; or, the current State of Alaska Administrative Manual for employee travel. c. Equipment Include costs of acquiring, transporting, leasing, installing, operating, and maintaining equipment necessary for the Project, including sales and use taxes. Subject to prior approval of the Authority's Project Manager, costs or expenses necessary to repair or replace equipment damage or losses incurred in performance of work under a grant may be allowed. However, damage or losses that result from the Applicant's RFA AEA09-004 Grant Budget Instructions Page 1 of 4 /�ALASKA Renewable Energy Fund employees, officer's, or contractor's gross negligence, willful misconduct, or criminal conduct will not be allowed. d. Supplies Include costs of material, office expenses, communications, computers, and supplies purchased or leased by the Applicant necessary for the project. e. Contractual Services Include the Applicant's cost of contract services necessary for the Project. Services may include costs of contract feasibility studies, project management services, engineering and design, environmental studies, field studies, and surveys for the project as well as costs incurred to comply with ecological, environmental, and health and safety laws. f. Construction Services For construction projects this includes the Applicant's cost for construction contracts, labor, equipment, materials, insurance, bonding, and transportation necessary for the project. Work performed by the Applicant's employees during construction may be budgeted under direct labor and benefits, project management or engineering. Major equipment purchases made by the Applicant may be budgeted under equipment. g. Other Direct Costs In addition to the above the following expenses necessary for the project may be allowed. • Net insurance premiums paid for insurance required for the grant project; • Costs of permits and licenses for the grant project; • Non -litigation legal costs for the project directly relating to the activities (in this paragraph, "non -litigation legal costs" includes expenses for the Applicant's legal staff and outside legal counsel performing non -litigation legal services); • Office lease/rental payments; • Other direct costs for the project directly relating to the activities and identified in the grant documents; and/or • Land or other real property or reasonable and ordinary costs related to interests in land including easements, right-of-ways, or other defined interests. The Applicant is reminded to include sufficient funds for the management of the project, as the Authority may terminate the grant or assume the project management responsibilities if it is determined by the Authority that the Applicant is not providing adequate project management on its own. 2. Specific Expenditures Not Allowed Ineligible expenditures include costs for overhead, lobbying, entertainment, alcohol, litigation, payments for civil or criminal restitution, judgments, interest on judgments, penalties, fines, costs not necessary for and directly related to the grant project, or any costs incurred before the beginning date of the grant. This is not intended to be a complete list of all ineligible expenditures. Overhead costs described in this section include: salaries, wages, applicable employee benefits, and business -related expenses of the Applicant's employees performing functions not directly related to the grant project; RFA AEA09-004 Grant Budget Instructions Page 2 of 4 /W ALASKA Renewable Energy Fund • office and other expenses not directly related to the grant project; and costs and expenses of administration, accounting, human resources, training, property and income taxes, entertainment, self-insurance, and warehousing. 3. Match and Cost Sharing If the Applicant is providing a match, it is should be detailed either as a specific dollar amount or as a percentage of the total project budget. The type and amount of matching contributions should be discussed in the application under section two. Cost sharing or matching is that portion of the Project costs not borne by the Authority. The Authority will accept all contributions, including cash and in -kind, as part of the Applicants' cost sharing or matching when such contributions meet the following criteria: • Are provided for in the Project budget; • Are verifiable from the Applicant's records; • Third party costing sharing contributions are verifiable (with a letter of intent or similar document); • Are not included as contributions for another state or federally assisted project or program (i.e., the same funds cannot be counted as match for more than one program); • Are necessary and reasonable for proper and efficient accomplishment of the Project or program objectives; • Are allowable costs; • Are not paid by the State or federal government under another award, except for authorized by the State or federal statute to be used for cost sharing or matching; • Must be incurred within the grant eligible time period. Any match proposed with the application will be required in the Grant award and the Grantee will be required to document the use of the proposed matching funds or in -kind contributions with their request for reimbursement. 4. Valuing In -Kind Support as Match If the Applicant chooses to use in -kind support as some; or, its entire match, the values of those contributions will be reviewed by the Authority at the time the budget is approved. The values will be determined as follows: • The value of real property will be the current fair market value as determined by an independent third party or a valuation that is mutually agreed to by the Authority and the Applicant and approved in the grant budget. The value assessed to Applicant equipment or supplies will not exceed the fair market value of the equipment or supplies at the time the grant is approved or amended. • Equipment usage will be valued based on approved usage rates that are determined in accordance with the usual accounting policies of the recipient or the rates for equipment that would be charged if procured through a competitive process. Rates paid will not exceed the fair market value of the equipment if purchased. RFA AEA09-004 Grant Budget Instructions Page 3 of 4 /®ALASHKA Renewable Energy Fund Rates for donated personal services will be based on rates paid for similar work and skill level in the recipient's organization. If the required skills are not found in the recipient organization, rates will be based on rates paid for similar work in the labor market. Fringe benefits that are reasonable, allowable, and allocable may be included in the valuation. Transportation and lodging provided by the Applicant for non -local labor will not exceed the commercial rates that may be available within the community or region. 5. Grant Disbursements Applicants are reminded that they must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications. This format will be provided by the Authority. The back-up documentation must demonstrate the total costs incurred are allowable, and reflect the amount being billed. Documentation must include: • A summary of direct labor costs • Travel and per diem reimbursement documentation • Contractor or vendor pay requests • Invoices Timesheets or check copies to document proof of payment must be available for audit purposes at the Applicants place of business. Payment of grant funds will be subject to the Applicant complying with its matching contribution requirements of the proposed grant. RFA AEA09-004 Grant Budget Instructions Page 4 of 4