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HomeMy WebLinkAboutAppendix A Statement of Qualifications City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-1 CITY OF LARSEN BAY Overview The City of Larsen Bay is the primary provider of basic services and governs the utilities, bulk fuel, landfill, streets and roads, and all ordinances within the city boundaries. The City has been incorporated since 1974 and the City Council consists of seven members elected for three year staggered terms. Larsen Bay is located on Larsen Bay, on the northwest coast of Kodiak Island. It is 60 miles southwest of the City of Kodiak and 283 miles southwest of Anchorage. The area is believed to have been inhabited for at least 2,000 years. Russian fur traders frequented the Island in the mid- 1,700’s. The present day Natives are Alutiiq (Russian-Aleuts). Alaska Packers Association built a cannery in the village in 1911. Larsen Bay is accessible by air and water. Regular and charter flights are available from Kodiak. There is a State-owned lighted 2,700 foot gravel airstrip and a seaplane base. Docking facilities are also available. A cargo barge arrives every six weeks from Seattle. Commercial fishing, employment at Kodiak Salmon Packers, subsistence activities and government employment are the economic mainstays of Larsen Bay. Very few sources of year-round employment exist. The 2000 U.S. Census estimated 35 jobs in the community. The official unemployment rate at that time was 10.26 percent and approximately 41.67 percent of all adults were not in the work force. The median household income was $40,833. The City of Larsen Bay has successfully administered and operated a wide variety of municipal projects. The following table lists the City’s current programs: SAMPLE CURRENT PROGRAMS Social Programs: Senior Center Building Provided Community Services: Water & Sewer/Solid Waste Garbage Pickup/Landfill Bulk Fuel Facility Electric Utility Facility City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-2 Description of Business History The City of Larsen Bay manages the following utilities and services: electric, fuel, septic pumping services, sewer, refuse and landfill. Currently, community residents and organizations pay for all of these services. The City owns and operates the electric utility, Larsen Bay Utility Company, which supplies power to residents, commercial users and community facilities. The City maintains the generator plant, monitors electric meters at residences and commercial businesses, and collects electrical fees. Currently, residents are paying 30.0 cents/kilowatt hour for their first 500 kilowatts with PCE. Commercial businesses and those requiring greater than 500 kilowatts pay 40.0 cents/kilowatt with PCE. The City of Larsen Bay purchases fuel approximately three times a year from Petro Marine. Fuel is purchased for approximately $1.491 per gallon/diesel (including excise taxes). Residents and commercial businesses pay $1.741 per gallon/diesel. Gasoline is purchased for approximately $1.685 per gallon (including excise taxes). Residents and commercial businesses pay $1.935 per gallon. The City typically charges a 25 cent mark-up on all fuel sold. The City owns and operates a fuel truck for delivering heating fuel to homes and organizations. The City of Larsen Bay directly manages the community’s water/sewer and refuse collection services. Currently, residents and community facilities pay $28.33 per month for these services. While community senior residents pay a discounted fee of $14.17 per month for these same services. Description of Fiscal Controls and Accounting Procedures The mayor and project manager have the authority to submit check requests, which must have supporting documents prior to being processed by the accounting clerks. All checks must be signed by two of the council members. All council members have check signing authority. A copy of the check is attached to the supporting documents and filed at the City office. The City operates on a fiscal year beginning July 1 and ending June 30. The City staff uses IBM compatible computers and the accounting clerks use the accounting software program Quick Books Pro 2002. Management and Structure The Larsen Bay City Council consists of seven members, with Allen Panamaroff as Mayor. Below are the names and titles of the Council’s 2003 Members and year their term ends. CITY OF LARSEN BAY FY2003 - COUNCIL MEMBERS Allen Panamaroff, Sr., Mayor (2004) James Johnson (2007) Roy L. Jones, Jr., (2005) Tim Carlson (2005)) Jack Wick (2007) Brad Aga (2005) Neil Cheney (2004) City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-3 The following organizational chart shows the relationship between the various components of the City’s overall structure. At the apex of management is a City Council, which is comprised of the Mayor and Council Members, all representing the community of Larsen Bay. CITY OF LARSEN BAY ORGANIZATIONAL CHART Billing Clerk Venessa Hochmuth City Clerk Tammy Aga Water/Sewer Facility Maintenance Projects/Grants Electric Utility Bulk Fuel Project Manager Mayor Allen Panamaroff City Council Identification of Key Personnel The Larsen Bay Bulk Fuel Facility will have overall direction from the City Council headed by Allen Panamaroff, Council Member and Mayor. The Mayor currently fills the role of Project Manager. See attached resumes. Tammy Aga is responsible for payroll, accounts payable, accounts receivable, and for assisting with tracking project expenses and preparing required project financial reports. See attached resume. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-4 Organization of Bulk Fuel Management and Operations The following chart illustrates the staff relationships of the Larsen Bay Bulk Fuel Facility: LARSEN BAY BULK FUEL FACILITY PROJECT STAFFING City Clerk Tammy Aga Primary Operator Facility Manager Mayor Allen Panamaroff City Council Staff Training Needs Below is an initial list of training and assistance the City has identified for staff:  HAZWoper  Oil Spill Response Training  Bulk Fuel Operator Training Proposed Training Plan The City staff will coordinate HAZWoper, Oil Spill Response Training, and Bulk Fuel Facility Operator Training as courses are offered by state agencies in the region. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-5 Additionally, the City will utilize training resources available through AEA and the Alaska Vocational Technical Center to ensure proper training of its personnel. The following is a summary of those resources:  Alaska Energy Authority (AEA) The Alaska Energy Authority has developed a series of courses relating specifically to Bulk Fuel operations. These courses are taught through the Alaska Vocational Technical Center (AVTEC) in Seward: Phone: (907)-269-3000 Contacts Bruce Tiedeman, Rural Energy Manager, Alaska Energy Authority/AIDEA Address: 813 West Northern Lights Blvd., Anchorage, Alaska 99503 Phone: (907) 269-4641 Fax: (907) 269-3044 Web Address: www.aidea.org/training.htm Email address: btiedeman@aidea.org Dick Harrell, Instructional Administrator, Alaska Vocational Technical Center Address: P.O. Box 889 ~ 809 2nd Avenue, Seward, Alaska 99664 Phone: (907)-224-4162 ~ 1-800-478-5389 ~ fax (907) 224-4144 Web Address: www.avtec.alaska.edu Email: dick_harrell@educ.state.ak.us Technical Assistance Provided Facility Maintenance and Operations Cost The state will pay for transportation to and from your community to the Alaska Vocational Technical Center (AVTEC) as well as lodging and $10 per meal allowance while in transit to AVTEC. Furthermore, while at AVTEC the state will pay for tuition, deposit, room and board and training related materials. Currently, the primary bulk fuel training provided by AEA is: Bulk Fuel Operator Training – This is a 2-week program that covers how to safely run a tank system within a rural Alaskan community as well as covers information regarding the Alaska Energy Authorities Bulk Fuel loan program and how to recognize deficient tank systems. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-6 The following courses are anticipated for the future: Itinerant Training – This course will provide follow-up onsite training following the AVTEC Bulk Fuel Operator Training course. The Alaska Energy Authority (AEA) staff will conduct all training. It is anticipated that 6 communities will be chosen as test sites or demonstration projects. Oil Spill Response Training – This course will be taught on-site and have the participation of the Alaska Energy Authority (AEA), Department of Environmental Conservation (DEC), Environmental Protection Agency (EPA) and the US Coast Guard. This course is tentatively targeted to begin Summer-2002.  Alaska Vocational Technical Center (AVTEC) The Alaska Vocational Technical Center (AVTEC) is located in Seward Alaska approximately 120 miles south of Anchorage via the Seward Highway. In addition to offering onsite training and courses AVTEC staff also provide off-site training. Contact Admissions Office Address: P.O. Box 889 ~ 809 2nd Avenue, Seward, Alaska 99664 Phone: (907)-224-4152 ~ 1-800-478-5389 ~ fax (907) 224-4143 Web Address: www.avtec.alaska.edu Technical Assistance Provided Skilled Labor Business Administration Facility Maintenance and Operations Cost Fees for courses vary based on the specific program. An estimated fee for various programs has been included next to the listing of programs offered. The estimated fees include tuition, activity fee, security deposit, room and board, and books and supplies. Broken out these costs total - activity fee ($25), security deposit ($50), and room and board ($20/day). The tuition, books and supplies vary in cost according to the course and course length. The following programs and courses are offered relating to Skilled Labor: Construction Machinery and Diesel Engine Technology – This program teaches students the skills and competencies of servicing, maintaining, and repairing construction machinery and diesel engines. Approximately 40 percent of the course is classroom instruction with the remainder being shop work. Four certification levels can be obtained within the program. The entire course will cost an estimated $7,280 and take approximately 40 weeks or 1379 hours. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-7 Basic course content includes: tire repair; basics of equipment operation; chassis components; differentials; transmissions; brakes; electrical systems; hydraulic systems; introduction to gas and arc welding; diesel engine operation and tuning; precision measurement; disassembly and reassembly of diesel engines; fuel injection systems and governors, including electronically injected diesels; mathematics; industrial first aid; job search skills; and, shop safety. Welding Technology – This program teaches students the skills necessary to successfully pass the AWS-D1.1 Structural Certification Test and become employed in the welding and fabrication industry. Certificates can be obtained in; Combination Welder, Welder SMAW, Wire-Feed Welder, Aluminum Welder, and Welder Helper. The entire course will cost an estimated $5,260 and take approximately 20 weeks or 700 hours. Basic course content includes: O.A.W. (Oxyacetylene Welding); S.M.A.W. (Stick electrode); G.M.A.W. (MIG); G.T.A.W. (TIG); shop safety; industrial first aid and CPR and job search skills. Industrial Electricity – This program prepares students for entry-level positions in the field of industrial electricity. The course is broken into three parts; classroom presentation, experimental lab work, and electrical maintenance shop work. Four certificates can be obtained, Industrial Controls Technician, Industrial Electrical Technician, Electrical Apprentice, and Electrical Helper. The entire course will cost an estimated $8,175 and can take up to 40 weeks or 1400 hours depending on the certification level. Basic course content includes: electrical theory and wiring practices; electrical construction and national electrical code, industrial process automation, and job search and interview skills. The following program and courses are offered relating to Business Administration: Business and Office Technology – This program is an individualized, self-paced program. The following certificate levels can be obtained within the program, Accounting Clerk, Administrative Assistant, General Business/Office Assistant, and Business/Office Clerk. The entire course will cost an estimated $6,855 and take approximately 35 weeks or 1225 hours. Basic course content includes: Computer operations and software applications; Keyboarding and document processing; Proofreading and editing; Office procedures and office machines; Machine transcription; Accounting and record keeping; Business English and mathematics; Job and interview preparation; and, Internship training. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-8 The following programs are offered relating to Facility Maintenance and Operations: Facility Maintenance/Construction Trades – This program prepares students for installation, maintenance, service, repair and diagnostics to maintain installations and repair numerous types of facility equipment. Approximately 50 percent of the course is classroom instruction with the remainder being hands on training. Two certificates can be obtained: Building Maintenance Repairer and Building Maintenance Repairer Helper. The entire course will take approximately 38 weeks or 1316 hours. The main courses of study are carpentry, plumbing, heating and electrical. Basic course content includes: Carpentry (blueprint reading, power tools and hand tools, framing, sheetrock, structural repair, foundations); Plumbing (names of fittings, join pipe, repair and replace fixtures); Heating (proper cleaning, troubleshooting, preventative maintenance); and, Electrical (electrical theory, residential wiring, electrical troubleshooting, national electrical code, blueprints, schematics). Facility Maintenance/Mechanical – This program prepares students for installation, maintenance, service, repair and diagnostics of HVAC/R equipment. Approximately 45 percent of the course is classroom instruction with the remainder being hands on training. Six certificates can be obtained: Plumbing and Heating Technician; Plumbing and Heating Repairer; Plumbing and Heating Assistant Repairer; HVAC/R Technician; HVAC/R Unit Repairer; HVAC/R Helper. The entire course will take approximately 36 weeks or 1260 hours. Basic course content includes: electrical theory; troubleshooting and repair; reading blueprints and schematics; electrical circuits and controls; testing circuits, system design; retrofitting systems; heat loads; installation techniques; heat pumps; oil, gas and kerosene heating systems; domestic refrigerators and freezers; small hermetic systems; refrigeration systems; heating and cooling systems; introductions to carpentry, residential wiring and computers, and industrial first aid. Power Plant Operation – This program prepares students for employment within a power plant. Approximately 60 percent of the course is spent operating and maintaining diesel generator sets representative of installations in rural Alaska with the remainder of time spent in classroom instruction. Certificates can be obtained in Diesel Plant Operator and Assistant Diesel Plant Operator. The entire course will cost an estimated $1,935 and take approximately 8 weeks or 280 hours. Basic course content includes: engine theory, maintenance, and troubleshooting; electrical system theory maintenance and troubleshooting; generator theory and maintenance; introduction to electrical distribution systems; operation of diesel electric sets; control panels; paralleling generator sets; load management; fuel management; waste heat recovery; plant management skills; power plant safety; industrial first aid and CPR; and job search skills. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-9 RESUMES/JOBS DESCRIPTION City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-10 City of Larsen Bay PO Box 8 Larsen Bay, Alaska 99624 Work 907-847-2211 Fax 907-847-2239 Email: cityoflarsenbay@aol.com Allen Panamaroff Employment City of Larsen Bay December, 1997-Present - Mayor Previous Experience Kodiak Area Native Association, Board Member Karluk IRA Council, President/Council Member Commercial Fisherman, Summers Education/Training United States Navy (1966-1970) University Alaska Fairbanks (1964-1966) Associate of Arts, Electronic Technology Mt. Edgecomb High School, 1964 Community Service Karluk River Management, Board Member City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-11 City of Larsen Bay PO Box 8 Larsen Bay, Alaska 99624 Work 907-847-2211 Fax 907-847-2239 Email: cityoflarsenbay@aol.com Tammy Aga Employment City of Larsen Bay January, 1998 – Present, City Clerk City of Larsen Bay August, 1991 – Present, City Water Operator Uyak Bay Lodge (Owner/Operator) 1989 - Present Previous Experience City of Larsen Bay August, 1991 to January, 1998 – City Billing Clerk Education/Training AEA – PCE Training/Utility Clerk Training Village Management Institute – Accounting/Office Mngt. Courses DCED/RUBA – Utility Management Training AK Municipal Clerks Conference – Multi Year Participation University of Northern Colorado, One year - General Ed. Kodiak High School Community Service Larsen Bay Advisory School Board, Member Alutiiq Dance, Leader Larsen Bay, Volunteer Fire Department, Member Equipment IBM/Apple computers and various software packages City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-12 CITY OF LARSEN BAY JOB DESCRIPTION BULK FUEL FACILITY MANAGER ______________________________________________________________________________ Exempt (Y/N): No Salary: Division: Bulk Fuel Location: Larsen Bay Employee: Supervisor: Mayor Approved By: Mayor Date: ______________________________________________________________________________ SUMMARY: Plans and directs activities of bulk fuel facility operations. Ensures facility is maintained according to guidelines outlined in Business Plan, the Operations and Maintenance Manual, all manufacturers’ recommendations for maintenance, and all state and federal laws and regulations governing operation. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Acts as point of contact for communications between the City of Larsen Bay, the Denali Commission, Regulatory Agencies, and other interested parties. Interprets company policies and methods and develops specific operating procedures. Delegates functional activities to workers and establishes supervisory schedules and responsibilities to ensure quality and timeliness of independent decisions required to provide continuous service to public and safety of workers. Maintains operator training program and training records to ensure that trained operators are available to maintain sustained Facility operation. Assists city clerk with annual report of operations to the Denali Commission and other required reporting. Implements the spill response and related regulatory plans and ensure that required spill response and related regulatory plans are updated and available on-site: Ensures the reliability of the spill response equipment, maintains the proper records, and conducts periodic spill drills. Oversees proactive program to recognize, identify and correct operational problems within the facility. Investigates, evaluates, and determines best application of new developments in bulk fuel storage industry, and devises other means of securing maximum efficiency of personnel and equipment. Directs maintenance of property records and upkeep of equipment and structures. City of Larsen Bay Bulk Fuel Facility Business Operating Plan Appendix A-13 Job Description Bulk Fuel Facility Manager Page 2 ________________________ SUPERVISORY RESPONSIBILITIES: Directly supervises employees in the Bulk Fuel Facility. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving problems. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PHYSICAL DEMANDS: The job will be physically demanding; will be required to push, maneuver and sometimes lift heavy objects.