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HomeMy WebLinkAboutBradley Lake FY13 BPMC Audit FINAL 2013-H Audited Financial Statements and Other Financial Information BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS Years ended June 30, 2013 and 2012 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS Financial Statements and Other Financial Information Years ended June 30, 2013 and 2012 Contents Page Independent Auditor’s Report 1 – 2 Balance Sheets 3 Statements of Revenues and Expenses 4 Statements of Cash Flows 5 Notes to Financial Statements 6 – 11 Independent Auditor’s Report on Other Financial Information 12 Statements of Expenses 13 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS BALANCE SHEETS June 30, 2013 and 2012 2013 2012 ASSETS Current assets: Investments (Note B) $ 1,466,992 $ 2,086,967 Due from R & C Fund (Note A) 767,078 773,898 Other receivable 2,150 - Prepaid expense 5,640 5,640 Total assets $ 2,241,860 $ 2,866,505 LIABILITIES AND SURPLUS Current liabilities: Due to AEA (Note D) $ 305,117 $ 389,806 Accounts payable 905,331 908,063 Payable to utilities – O & M (Note E) 264,334 794,738 Payable to utilities – R & C refund (Note A) 767,078 773,898 Total liabilities $ 2,241,860 $ 2,866,505 See accompanying notes to the financial statements. 3 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS STATEMENTS OF REVENUES AND EXPENSES Years ended June 30, 2013 and 2012 2013 Variance Favorable 2012 Budget Actual (Unfavorable) Actual Revenues: Utility contributions, net of surplus refund $ 17,207,567 $ 16,176,157 $ (1,031,410) $ 15,408,840 Interest receipts 1,868,406 1,936,516 68,110 1,959,302 State Renewable Energy - 477,363 477,363 22,637 Total revenue 19,075,973 18,590,036 (485,937) 17,390,779 Expenses, fixed asset replacements, transfers and debt service: Operations and maintenance 6,144,846 5,070,732 1,074,114 4,733,201 Debt service 12,107,950 12,107,950 - 12,100,750 Arbitrage transfer 220,000 296,812 (76,812) 196,112 Fixed asset replacements 520,625 554,627 (34,002) 401,579 Battle Creek – State - 477,363 (477,363) 22,637 Interfund transfer 82,552 82,552 - (63,500) Total expenses, fixed asset replacements, transfers and debt service 19,075,973 18,590,036 485,937 17,390,779 Excess of revenues over expenses, fixed asset replacements, transfers and debt service $ - $ - $ - $ - See accompanying notes to the financial statements. 4 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS STATEMENTS OF CASH FLOWS Years ended June 30, 2013 and 2012 2013 2012 Cash flows from operating activities: Excess of revenues over expenses, fixed asset replacements, transfers and debt service $ - $ - Adjustments to reconcile excess of revenues over expenses, fixed asset replacements, transfers and debt service to net cash provided by (used in) operating activities: Decrease (increase) in accounts receivable 4,670 (583,628) (Decrease) increase in accounts payable (87,233) 164,886 Decrease in amounts due to other funds (188) (320,879) (Decrease) increase in payable to utilities (530,404) 195,264 Decrease in R & C refund (6,820) (537,901) Net cash used in operating activities (619,975) (1,082,258) Available cash and cash equivalents, beginning of year 2,086,967 3,169,225 Available cash and cash equivalents, end of year $ 1,466,992 $ 2,086,967 Supplemental disclosure of cash flows information: Interest paid $ 5,014,350 $ 5,415,600 See accompanying notes to the financial statements. 5 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS June 30, 2013 and 2012 NOTE A: SIGNIFICANT ACCOUNTING POLICIES Description of Business: The Bradley Lake Project Management Committee (the Committee) was established pursuant to Section 13 of the Agreement for the Sale and Purchase of Electric Power (Power Sales Agreement) dated December 8, 1987. The purpose of the Committee is to arrange for the operation and maintenance of the Bradley Lake Hydroelectric Project (the Project), which became operational in September 1991, and the scheduling, production and dispatch of power. The members of the Committee include the Alaska Energy Authority (AEA) and the five purchasers under the Power Sales Agreement - Chugach Electric Association, Inc.; Golden Valley Electric Association, Inc.; the Municipality of Anchorage (Municipal Light & Power); the City of Seward (Seward Electric System); and the Alaska Electric Generation & Transmission Cooperative, Inc. (AEG&T). AEG&T assigned its rights pertaining to Homer Electric Association, Inc. (HEA) under the Power Sales Agreement to Alaska Electric and Energy Cooperative, Inc. (AE&EC) in 2003. HEA and the Matanuska Electric Association, Inc. (MEA) are additional parties to the Power Sales Agreement but are included as power purchasers for purposes of representation while AEG&T and AE&EC have no direct vote as a consequence of the individual representation of HEA and MEA. Section 13 of the Power Sales Agreement delineates other Committee responsibilities, including: establishing procedures for each party's water allocation, budgeting for annual Project costs and calculating each party's required contribution to fund annual Project costs. Committee approval of operations and maintenance arrangements for the Project, sufficiency of the annual budgets and wholesale power rates and the undertaking of optional Project work requires a majority affirmative vote and the affirmative vote of AEA. The Power Sales Agreement extends until the later of: 1) 50 years after commencement of commercial operation or 2) the complete retirement of bonds outstanding under the AEA Power Revenue Bond Resolution along with the satisfaction of all other payment obligations under the Power Sales Agreement. Renewal options for additional terms exist. At June 30, 2013, slightly more than $2.5 million of capital additions occurred relating to the Battle Creek Diversion project to enhance the Bradley Lake Hydroelectric Project. The funding for this project comes from State appropriations and the Bradley Lake R & C Fund. This project would divert the upper part of Battle Creek into Bradley Lake. The increase in water will enable the Project to produce an additional annual average of 36,000 MW-hrs. (nearly a 10% increase in Bradley Lake’s annual energy). Diversion engineering is in final design and various environmental studies are ongoing. An amendment to the Bradley Lake Hydroelectric Project Federal Energy Regulatory Commission license is expected in 2014 with construction completed in 2016. 6 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS (Continued) June 30, 2013 and 2012 NOTE A: SIGNIFICANT ACCOUNTING POLICIES (Continued) Establishment of Trust Funds: Article V, Section 502 of the Alaska Energy Authority's Power Revenue Bond Resolution established a Revenue Fund and an Operating Fund, including an Operating Reserve account, to be held by AEA. In actuality these funds, along with the Debt Service, Excess Investment Earnings (arbitrage), and various construction funds related to the Bradley Lake Hydroelectric Project are all held by the Corporate Trust Department of US Bank in Seattle, Washington. All deposits, including utility contributions and interest transferred from other funds, are made into the Revenue Fund, which transfers amounts approximately equal to one-twelfth of the annual operating and maintenance budget into the Operating Fund on a monthly basis. Additional transfers are made from the Revenue Fund to the Debt Service Fund in order to satisfy semiannual interest payments and annual principal payments on the Project's outstanding bonds payable. Interest earnings available for operations and maintenance are derived from the following funds: Debt Service Fund; Operating Reserve Fund; Operating Fund; Revenue Fund; Capital Reserve Fund; and the Renewal & Contingency Fund when the fund balance is $5,000,000 or greater. Revenue and Expense Recognition: Utility contributions are recognized as revenue when due to be received under the terms of the Power Sales Agreement. Transfers from other funds are recognized when the transfer is made and interest earnings are recognized when received. Operating and maintenance expenses are recognized when incurred, while transfers to Debt Service Fund and Excess Earnings Funds are recognized when the transfer is made. Purchases of fixed asset replacements are expensed when purchased. The Operating Fund reimburses the Renewal and Contingency Reserve Fund (R & C Fund) for capital costs over a four year period. Transfers to the R & C Fund for repayment of funds withdrawn for capital costs occur monthly based on the budgeted R & C expenditures. At year end the actual Operating Fund and R & C Fund expenses are compared to the actual revenue and a refund is given to the utilities when a surplus of revenues occurs or invoices are issued to the utilities if expenses exceed revenues. At June 30, 2013, the surplus to be refunded was $767,078, resulting in a net balance due to the R & C Fund of $372,249. The balance due to the R & C Fund at June 30, 2012 was $328,496. Estimates: The preparation of the special-purpose financial statements of the Operating and Revenue Funds requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. 7 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS (Continued) June 30, 2013 and 2012 NOTE A: SIGNIFICANT ACCOUNTING POLICIES (Continued) In fiscal year 2009, the Federal Energy Regulatory Commission (FERC) land use fee increased significantly due to a new methodology for estimating the fee. The increased 2009 fee of $378,141 was paid to FERC and the Committee participated in litigation to dispute this new methodology. In fiscal year 2010, $380,000 was accrued for the fee, but was not paid pending an outcome of the litigation. During fiscal year 2011, the dispute was settled and the new land use fee methodology was discontinued. The fees for fiscal years 2009, 2010 and 2011 were estimated to be the same amount billed prior to the new methodology resulting in a refund receivable of $190,270 at June 30, 2011 that was received in September, 2011. Additional information regarding the refund of FERC fees is contained in footnote E, Surplus Refund. Income Taxes: The Bradley Lake Project Management Committee is exempt from income taxation under Section 501 (a) of the Internal Revenue Code. Therefore, the Committee had no deferred tax liabilities or assets or tax carryforwards as of June 30, 2013 and 2012 and no current or deferred tax expense for the years then ended. NOTE B: INVESTMENTS Substantially all of the balances in the following funds are invested in collateralized investment agreements with JP Morgan Chase Bank through the trust department of US Bank. The specified interest rate for monies from the Operating and Revenue Funds invested in the agreements is 7.38% per annum. Balances at June 30, 2013 and 2012 are as follows: 2013 2012 Operating Fund $ 1,310,642 $ 1,176,629 Revenue Fund 156,350 910,338 Total investments $ 1,466,992 $ 2,086,967 Investments are sold as needed to cover operating requisitions submitted to the trustee and are therefore considered to be short-term and available for sale. Investments are presented at aggregate cost. For purposes of the cash flow statements, management considers the full amount of the investment balance to be cash available for operations. 8 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS (Continued) June 30, 2013 and 2012 NOTE C: MAJOR CONTRACTS AND AGREEMENTS During May 1994, the Alaska Energy Authority entered into the Master Maintenance and Operating agreement with the Committee. The purpose of the agreement is to establish contract administration and budgeting procedures for maintenance and operation contracts of the Bradley Lake Hydroelectric Project and to provide for the lease or other use of facilities and equipment in a manner consistent with the requirements of the Power Sales Agreement. The term of the Master Agreement is indefinite, remaining in effect until termination of the Power Sales Agreement or until AEA no longer legally exists. This agreement authorizes AEA to enter into any contracts necessary to perform operating or maintenance-type services to the Project, subject to the approval of the Committee. On behalf of the Committee, the AEA entered into an agreement with Chugach Electric Association, Inc. (CEA) in August 1996, for the provision of all services necessary to dispatch the Project's electric power output. The dispatch agreement runs concurrently with the wheeling and related services contract entered into by and among the parties to the Power Sales Agreement in December 1987 and remains in effect for the term of the wheeling agreement unless CEA ceases to be the output dispatcher. In August 1996, the Alaska Energy Authority entered into an agreement with CEA on behalf of the Committee for the provision of maintenance services for the Daves Creek and Soldotna SVC Substations. An operation and maintenance agreement dated February 11, 1994, was executed between Homer Electric Association, Inc. and the Alaska Energy Authority. This agreement provides for the operation and maintenance of the Bradley Lake Hydroelectric Project by Homer Electric Association, Inc. The agreement, as amended effective July 1, 2008, is through June 30, 2013 and automatically continues in successive five year terms thereafter unless terminated by either party as set forth in the amended agreement. Generally, to avoid an automatic, successive five year term extension, notice of termination by either party must be given two years in advance of the termination date. HEA is to be reimbursed for costs associated with the operation, maintenance and repair of the Project as determined in advance through the submission of an annual budget based upon prudent estimates and anticipated operation and maintenance costs. In August 1996, the agreement was amended to separate the maintenance of the transmission facilities from the hydroelectric project. The transmission agreement continues from year to year, except upon written notice to terminate by either party. Notice of termination must be given six months in advance of termination dates. In June 1999, the transmission agreement was again amended to require HEA to provide communication services in addition to the other services. 9 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS (Continued) June 30, 2013 and 2012 NOTE D: RELATED PARTY TRANSACTIONS During the years ended June 30, 2013 and 2012, costs incurred under the various contracts with related parties described in Note C were as follows: 2013 2012 Homer Electric Association, Inc. – operation, maintenance, communications and fixed asset replacements $ 2,627,680 $ 2,480,366 Chugach Electric Association, Inc. – substation service maintenance $ 316,905 $ 126,578 Alaska Energy Authority – administrative fees $ 200,000 $ 200,000 For the years ended June 30, 2013 and 2012, Chugach Electric Association, Inc. provided dispatch services to the Committee at the agreed upon amount which is zero. Amounts payable to related parties at June 30, 2013 and 2012 were as follows: 2013 2012 Included in accounts payable: Homer Electric Association, Inc. $ 499,683 $ 589,952 Chugach Electric Association, Inc. $ 16,281 $ 1,586 Due to others: Alaska Energy Authority – short-term borrowings for vendor payments $ 305,117 $ 389,806 NOTE E: SURPLUS REFUND AND UTILITY CONTRIBUTIONS RECEIVABLE The $794,738 surplus at June 30, 2012 was refunded to member utilities in fiscal year 2013 pursuant to the Power Sales Agreement and direction of the Committee. At June 30, 2013, a surplus of $264,334 will be refunded to member utilities in fiscal year 2014 pursuant to the Power Sales Agreement and direction of the Committee. 10 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS NOTES TO FINANCIAL STATEMENTS (Continued) June 30, 2013 and 2012 NOTE F: SUBSEQUENT EVENTS The Committee has evaluated subsequent events through December 4, 2013, the date the financial statements were available to be issued, and did not identify anything requiring additional disclosure. 11 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE OPERATING AND REVENUE FUNDS STATEMENTS OF EXPENSES Years ended June 30, 2013 and 2012 2013 Variance Favorable 2012 Budget Actual (Unfavorable) Actual Expenses: Generation expense: Operation supervision and engineering $ 275,481 $ 247,827 $ 27,654 $ 260,557 Hydraulic operation 113,111 82,269 30,842 76,032 Electric plant operation 222,043 283,620 (61,577) 199,474 Hydraulic power generation operation 593,896 347,507 246,389 328,990 FERC land use fees 62,623 132,158 (69,535) 62,623 Structure maintenance 355,125 345,860 9,265 345,862 Reservoir, dam, and waterway maintenance 118,579 139,872 (21,293) 38,193 Electric plant maintenance 425,378 330,064 95,314 309,307 Hydraulic plant maintenance 167,344 196,120 (28,776) 154,124 System control and load dispatching 400,397 355,710 44,687 341,247 Substation operation and maintenance 133,500 316,905 (183,405) 126,578 Overhead line maintenance 562,239 26,562 535,677 233,130 Total generation expense 3,429,716 2,804,474 625,242 2,476,117 Administrative, general and regulatory expense: Insurance 614,490 535,894 78,596 535,825 AEA administrative fee 200,000 200,000 - 200,000 PMC costs 60,600 50,931 9,669 49,262 Regulatory commission: FERC administrative fees 232,714 257,840 (25,126) 208,552 FERC licensing and study 71,000 79,438 (8,438) 70,540 Total administrative, general and regulatory expense 1,178,804 1,124,103 54,701 1,064,179 Total operations and maintenance expenses, before capital project reimbursement 4,608,520 3,928,577 679,943 3,540,296 R & C Fund repayment 1,536,326 1,142,155 394,180 1,192,905 Total operations and maintenance expenses $ 6,144,846 $ 5,070,732 $ 1,074,123 $ 4,733,201 13