HomeMy WebLinkAboutBPMC July 26, 2019BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING
"July 26,2019
Va
1.CALL TO ORDER
Chair Borgeson called the regular meeting of the Bradley Lake Hydroelectric Project
Management Committee to order at 9:59 am.A quorum was established.
2.ROLL CALL FOR COMMITTEE MEMBERS
Cory Borgeson (Golden Valley Electric Association [GVEA]);Tony Izzo (Matanuska Electric
Association [MEA]);Bryan Carey (Alaska Energy Authority [AEA]);Lee Thibert (Chugach
Electric Association [CEA]);Bob Day (Homer Electric Association [HEA]);Anna Henderson
(Anchorage Municipal Light &Power [ML&P]);and John Foutz (City of Seward).
3.PUBLIC ROLL CALL
Brenda Applegate,Ashton Compton,Michele Hope,Jessica Houston,Neil McMahon,Beazit
Redzepi,Kirk Warren,Brandi White (AEA);Crystal Enkvist,Don Maynor (AIE);Amy
Fernerty (phone)(Aldrich CPA);Matt Clarkson,Brian Hickey,Sherri Highers (phone),Pete
Smithson,Russell Thornton,Paul Unidentified,Burke Wick (CEA);Stefan Saldanha
(Department of Law);Ron Rebenitsch (Energy Engineering);Rick Baldwin,Emily
Hutchison (phone),Larry Jorgenson (HEA);Cindy Cartledge (JDO);Kirk Gibson (McDowell
Rackner Gibson,PC);David Pease,Tony Zellers (MEA);Mollie Morrison (ML&P);Graysen
Spiller (Orion Marine);Bernie Smith (Public);Ladonna Lindley (Accu-Type Depositions),
and Frank Adams.
4.PUBLIC COMMENTS
Bernie Smith,member of the public,commented the preparation of the AEA,IMC,and
BPMC meeting packets are very precise.The quality of the minutes has improved.He
believes the finances are presented in a readable and understandable format.Mr.Smith
complimented the Committees and the Court Reporter for the improvements.
5.AGENDA APPROVAL
MOTION:Ms.Henderson made a motion to approve the agenda.Motion seconded by
Mr.Thibert.
Mr.Izzo asked if additional maintenance as result of the Swan Lake Fire was going to be
included in today's executive session.Mr.Day informed he is not prepared for a discussion
today.Chair Borgeson proposed the next Chair can include the discussion on the next
agenda,if appropriate.
The motion to approve the agenda as presented passed unanimously.
6.PRIOR MINUTES -May 17,2019
BPMC Minutes 7/26/19 Page 1 of 8
MOTION:Mr.Thibert made a motion to approve the minutes of May 17,2019.
Motion seconded by Mr.Foutz.
Mr.Izzo recommended the minutes be changed to clarify Mr.Izzo was filling in as the Vice-
Chair.He requested the title Chair be changed to Vice-Chair under the Call to Order and the
signature block.The Maker of the motion and the Second accepted the friendly
amendment.
The motion passed unanimously to approve the minutes of May 17,2019,with the
friendly amendment to correct Mr.Izzo's title from Chair to Vice-Chair throughout.
7.NEW BUSINESS
A.Election of Officers
Chair Borgeson requested Kirk Gibson,McDowell Rackner Gibson,PC,to conduct the
elections.Mr.Gibson opened the nominations for Chair of the BPMC.
Mr.Thibert nominated Mr.Izzo as Chair.Mr.Carey seconded.
MOTION:Mr.Day made a motion to close nominations for Chair.Motion seconded
by Mr.Foutz.
The motion to close nominations passed without objection.
Mr.Gibson noted only one person is on the panel for Chair.He requested Mr.Izzo be
accepted as Chair by unanimous consent.
Mr.Izzo was voted Chair by unanimous consent and all members were present.
Mr.Gibson opened the nominations for Vice-Chair of the BPMC.
Mr.Borgeson nominated Mr.Thibert for Vice-Chair.Mr.Foutz seconded.
No other nominations were brought forth.
Mr.Thibert was voted Vice-Chair unanimously.
Mr.Gibson informed the offices of Secretary and Treasurer remain filled by AEA.He
expressed congratulations to the new panel.
B.Motion to Approve BCPU Legal Expenses
Mr.Gibson informed the Battle Creek Purchasing Utility (BCPU)legal expenses will be
addressed by Beazit Redzepi,AEA.Mr.Redzepi reviewed the last meeting's
recommendation to split the payment of Mr.Gibson's services between BPMC and BCPU in
budget years FY19 and FY20.
BPMC Minutes 7/26/19 Page 2 of 8
MOTION:Mr.Borgeson made a motion to split the payment of Mr.Gibson's services
between BPMC and BCPU in budget years FY19 and FY20.Motion seconded by Vice-
Chair Thibert.
Mr.Day asked if the split is specified.Mr.Gibson advised the work he conducts for the
BPMC gets billed to BPMC and the work he conducts for the BCPU gets billed to BCPU.
Chair Izzo clarified the split does not mean a 50/50 allocation.He asked if a roll call vote
must be taken.Mr.Gibson informed all members are present anda roll call vote does not
have to occur,unless requested.
The motion passed unanimously.
C.Bradley FY2019 Budget Motion
Mr.Carey explained the motion is to amend FY19 budget to include the costs of about
$150,000 for hiring a claims consultant.
MOTION:Vice-Chair Thibert made a motion the BPMC approve the payment for the
services of the claim consulting firm to be paid out of the Battle Creek Revenue Fund.
The costs are considered FY19 Battle Creek construction costs.The total estimated
FY19 costs are $150,000.Motion seconded by Mr.Day.
Mr.Borgeson inquired if the monies are currently available in the Battle Creek Revenue
Fund.Brenda Applegate,AEA,is not aware of the balance of the Battle Creek Revenue Fund
and monies would be collected from Battle Creek participants if the funds were not readily
held.Mr.Gibson noted the books are being closed for June and if sufficient funds are not
available,a bill will be sent to participants.Mr.Carey stated the balance information will
be available Monday.
Mr.Borgeson requested explanation regarding the different wording for this budget
amendment motion compared to the budget amendment motion in Item 7D.Item 7C.
states payment will come out of the Battle Creek Revenue Fund,and Item 7D.states claims
services will be paid for by the Battle Creek participating utilities.Ms.Applegate does not
have an explanation for the different wording.She believes the process will be the same for
both motions.Mr.Gibson suggests the difference in wording is the fact the year is closed
for FY19.The FY20 wording reflects the annual amounts paid on a monthly basis.
Mr.Borgeson called a point of order regarding a roll call vote for budget motions.Mr.
Gibson noted all participants are present and a roll call vote does not have to occur if the
motion is unanimously supported and AEA affirms.Mr.Gibson stated it is best for the
record for the Committee to conduct a roll call vote and to ensure affirmation by AEA.
Aroll call vote was taken,and the motion passed unanimously.
D.Bradley FY2020 Budget Motion and Amendment
BPMC Minutes 7/26/19 Page 3 of 8
MOTION:Mr.Foutz made a motion the BPMC approve the first amendment of the
fiscal year 2020 budget as presented.This budget amendment increases the Battle
Creek Participating Utilities annual contributions by $425,000 to pay for claim
consulting firm services.Motion seconded by Vice-Chair Thibert.
Vice-Chair Thibert asked if the motion under Item 7D.will come out of the New Clean
Renewable Energy Bond (NCREB)proceeds.Mr.Gibson advised the NCREB funds are
spoken for.There will be a need for the participating utilities to add cash at some point.
Mr.Redzepi noted this FY20 budget amendment regards the $425,000 for the claims
consultant paid for by the BCPU.Mr.Gibson expressed an obligation to inform the
Committee the scope and services of the claims consultant has changed within the last 10
days by an additional amount of approximately $420,000.The budget number should
appropriately reflect the amount of $845,000.
Mr.Borgeson recommended maintaining the current amount and any increases can be
discussed at the appropriate time during executive session.Mr.Gibson concurred the
amount can remain as written and any necessary increases can occur at a later date.
A roll call vote was taken,and the motion passed unanimously.
E.Battle Creek Project Update
Mr.Carey provided the Battle Creek Project update.He informed the contractor Orion has
continued blasting along Wall #2 and the diversion dam location.The first shipment of
HDPE is en route and installation should begin in September and continue throughout the
fall.Mr.Carey reviewed the project pictures taken on July 11 during the AEA Board's site
visit.A substantial amount of bedding material has to be generated.The pipe will be laid
alongside the road and concrete eco-blocks will be placed next to the pipe.Bedding
material will be positioned in between the eco-blocks and the pipes.Bedding will also
cover the pipe.Mr.Carey informed the project budget is on track and the change orders
have been less than 1%of budget.
Mr.Borgeson inquired if the project is covered by insurance.Mr.Carey informed the
contractor maintains the insurance and was required to carry various insurance as part of
their bid.
Chair Izzo offered Ron Rebenitsch,Energy Engineering,the opportunity to comment.Mr.
Rebenitsch discussed the progression and amount of work that will occur this fall is
dependent on the weather.
F,CEA/ML&P Merger Issues (Respecting Bradley)
Mr.Gibson advised he was previously tasked by the BPMC to review the requirements in
the Power Sales Agreement for the anticipated sale and transfer with Chugach and ML&P.
Section 17C.of the Power Sales Agreement sets forth the requirements.Chugach would
have to assume all of the obligations of ML&P.In order to meet the requirements,the
assignment would have to follow one of these three courses;
BPMC Minutes 7/26/19 Page 4 of 8
e The majority of the BPMC provide a written consent,or
e The purchaser shows its ability to meet the obligations,or
e The arrangement is evaluated and certified by a consultant
Mr.Gibson provided the Committee with the percentages and voting requirements.The
requirement for most substantive issues is 51%and four votes,plus the affirmative vote of
AEA.He advised the post-merger share owned by Chugach is effectively a veto.
8.COMMITTEE ASSIGNMENTS
Chair Izzo noted the title of Item 8.should be Committee Reports.
A.Budget to Actual
Mr.Redzepi reviewed the comprehensive Budget to Actual Expense Report provided to the
Committee.At this point,the project is under budget $881,000,and the utilities are
expected to receive a refund.The $60,000 budgeted item for the turbine nozzle repair will
be executed to purchase needle tips and needles.The FERC administration fee has been
decreasing over the last few years.
Mr.Borgeson asked what the cost of power is at Bradley.Mr.Carey explained the expenses
at Bradley are reported and the energy generated at the power plant is reported.The cost
has ranged between $37 and $45 per megawatt hour,depending on the year's
precipitation.
B.Operators Report
Mr.Day advised most of the efforts during the last month have focused around the Swan
Lake fire.The transmission line was removed from service and affected the generation
numbers.
Mr.Foutz inquired as to the ramifications going forward regarding the fire.Mr.Day stated
the transmission line has been back in service for approximately a week.He asked Larry
Jorgenson,HEA,to provide additional information.Mr.Jorgenson informed the line is
anticipated to remain in service,unless the fire reaches the Cooper Landing area.Fire
breaks have been made to prevent the fire spreading and those have been successful.
Mr.Day noted the year has been both very hot and very wet,which has resulted in high
inflows into the lake.Current levels are at 1,170,and approximately 30 feet above the
average.The spill level is 1,180,and spillage is expected in the near future.Mr.Day gave
an update on the mechanical divider issue.The first bidder's revised costs increased about
$19,000 because of the rise in steel prices.The first bidder's costs are still less expensive
than the second bidder's costs.Mr.Day recommends remaining with the first bidder
because of the lower price and the closer proximity of manufacturing.The project is well
below budget.
Mr.Day explained processes are underway to prepare the poles to be shipped to ABB in
Canada.The fish water control automation is running well.High remarks were received
BPMC Minutes 7/26/19 ,Page 5 of 8
after an inspection of invasive weeds.A contractual walk-through by three companies isscheduledonJuly29through31,for the fire system replacement.The year-long project
will consist of an assessment of the existing system,recommendations,and the new
installation.
Mr.Day continued the report and noted repairs need to be made soon to the bridge by
Martin River because of a possible safety hazard."Brodies”have been made in the Martin
River area.A chain link gate has been installed on Battle Creek bridge to prevent access
from either side.As previously noted,the AEA Board of Directors visited the site in July.
The annual SPCC training,the Bradley O&D meeting,the safety meeting,and the ARECA
insurance inspection were conducted in July.Mr.Day explained the unit availability
numbers for June are distorted because when the unit is not run,it is marked as offline.
The availability of the units was 100%,but they were not run.
Mr.Day advised a new trainee was hired in June.Mr.Day supports the budgeted approved
minimum of two employees at Bradley,but he is having difficulty maintaining the rule.
Bradley is now operating with alternating one-week shifts of two people and three people.
Any absences have to be covered by the alternating week's employees at double time.The
three-person shift is able to cover an absence and maintain the two-person rule.Under the
HEA contract,a more senior employee gets about 250 hours of leave per year,which has to
be covered by one of the alternating shift employees at double time.Mr.Day suggested
succession planning begin now with an employee training program because two employees
are nearing retirement age.It will take a year or two to effectively train a new employee.
Each shift would contain three people.
Mr.Borgeson requested additional information regarding staffing.Mr.Day explained each
weekly shift is Monday to Monday for 10 hours a day.Each Monday is an overlap day
where all employees are present for training and safety meetings.Mr.Day informed there
have been times when one person has worked at the site alone while the other person was
absent.Work restrictions were placed on the individual while alone and dispatcher
reports were made throughout the day.This situation is not ideal,but has occurred under
certain circumstances.Mr.Day would like to relax the two-person rule or have a
forgiveness clause.He reiterated the necessity of training another person to ensure
adequate coverage when the current tenured employees retire or leave.HEA's staffing is
tight.An employee roving schedule was previously attempted and resistance was received
from the union.Bradley is unique in its operations.
Vice-Chair Thibert expressed caution regarding the safety issues of maintaining only one
qualified person at the site during any shift.He requested additional review be considered.
He supports the concept of overlapping the training of replacements.
Chair Izzo believes Mr.Day's concerns are valid.He suggests it would be helpful to discuss
the projected retirements of persons at Bradley,the associated costs,and the contractual
aspects of the positions.Chair Izzo believes further discussion is appropriate regarding the
implementation of a forgiveness clause or other mechanism to ensure HEA does not
BPMC Minutes 7/26/19 Page 6 of 8
inadvertently enter into a non-performance status because of circumstances outside of
their control.
Mr.Gibson suggested the BPMC asks the operator to come back to the next meeting with a
proposal that is complete with the expected personnel retirements and budget
adjustments.
Mr.Borgeson expressed his preference to create a task force to analyze staffing levels and
the addition of trainees.The historical operation has performed for years with four
employees and no issues.Mr.Borgeson asked how long the current plant manager is
expected to continue to work.Mr.Day believes the timeframe is about a year.Mr.
Borgeson complimented the current plant manager's valuable experience.
Mr.Foutz believes additional information needs to be provided before a decision can be
made.His understanding is the suggestion to increase to six employees for training was
temporary and the regular level of four employees would resume after retirements.
Chair Izzo requested recommendations to lead the task force to review these staffing
issues.Mr.Borgeson recommended Leo Quiachon from GVEA lead the task force,
consisting of the O&D Committee,a budget representative,and a safety representative.The
task force would return to the next meeting with a recommendation.Chair Izzo assigned
the special committee with Mr.Quiachon as the lead and suggested each party provide a
representative to participate.
Ms.Henderson noted Mr.Day's report recommends immediate hire.She requested
information on the impacts of a delay.Mr.Day advised immediate postponement will not
affect the long-term intention of training replacement personnel before knowledgeable
personnel leave.
C.O&D Report
Russell Thornton,CEA,advised he is presenting the O&D Report in Pete Sarauer's absence.
The monthly O&D meeting was held at Bradley Lake in July,and the O&D Committee was
able to visit the Battle Creek diversion site.Continued discussion and work is ongoing
regarding the Bradley Lake KPIs.The O&D Committee unanimously approved the hiring of
a second operator trainee in anticipation of impending operator retirements,as discussed.
Chair Izzo requested to move Item 10.Members Comments next in the agenda.There was
no objection.
10.MEMBER COMMENTS
Mr.Borgeson expressed appreciation to Chair Izzo for serving as Chair.He recommended
discussion occur regarding extending the term of Chair to two years.
Mr.Carey congratulated Chair Izzo on the election.He expressed appreciation to Ashton
Compton,AEA,for preparations of the meeting.
BPMC Minutes 7/26/19 Page 7 of 8
Mr.Day congratulated Chair Izzo and expressed appreciation to former Chair Borgeson.He
thanked members for their support of Bradley Lake.He encouraged all operators to use as
much Bradley power as possible during this time.
Mr.Foutz thanked Mr.Borgeson for his service as Chair,and looks forward to working with
Chair Izzo.
Vice-Chair Thibert expressed appreciation to Committee members.
Ms.Henderson thanked Committee members and expressed appreciation to HEA for the
regular updates during the Swan Lake fire.She is particularly appreciative of the pictures
provided in the presentations and acknowledges the additional effort involved.
Chair Izzo expressed appreciation to Mr.Borgeson for his service.He thanked AEA staff for
their diligence in preparing the packet for the meeting.Chair Izzo issued a special thanks
to Mr.Day,and requested he pass along the appreciation to those at the plant.
Chair Izzo recognized on the record he is inviting Emily Hutchison and Frank Adams to
participate during executive session.
MOTION:Mr.Foutz made a motion to go into Executive Session to discuss issues with
Battle Creek that could have financial consequences to the BPMC.Motion seconded
by Ms.Henderson.
The motion passed without objection.
9.EXECUTIVE SESSION -Battle Creek
The Committee reconvened its regular meeting at 12:39 p.m.
11.NEXT MEETING DATE -September 27,2019
The Chair will call a special meeting for the purposes of executive session before the next
regularly scheduled meeting.The next regular meeting is scheduled for September 27,
2019.
12.ADJOURNMENT
There being no fuyfher business for the committee,the meeting adjourned at 12:40 p.m.
BY:
Tony Izzo,CYrai
Attest:"7 4 ZL LFAlaskaEnergyAuthority,Secretary
BPMC Minutes 7/26/19 Page 8 of 8
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING
July 26,2019
1.CALL TO ORDER
Chair Borgeson called the regular meeting of the Bradley Lake Hydroelectric Project
Management Committee to order at 9:59 am.A quorum was established.
2.ROLL CALL FOR COMMITTEE MEMBERS
Cory Borgeson (Golden Valley Electric Association [GVEA]);Tony Izzo (Matanuska Electric
Association [MEA]);Bryan Carey (Alaska Energy Authority [AEA]);Lee Thibert (Chugach
Electric Association [CEA]);Bob Day (Homer Electric Association [HEA]);Anna Henderson
(Anchorage Municipal Light &Power [ML&P]);and John Foutz (City of Seward).
3.PUBLIC ROLL CALL
Brenda Applegate,Ashton Compton,Michele Hope,Jessica Houston,Neil McMahon,Beazit
Redzepi,Kirk Warren,Brandi White (AEA);Crystal Enkvist,Don Maynor (AIE);Amy
Fernerty (phone)(Aldrich CPA);Matt Clarkson,Brian Hickey,Sherri Highers (phone),Pete
Smithson,Russell Thornton,Paul Unidentified,Burke Wick (CEA);Stefan Saldanha
(Department of Law);Ron Rebenitsch (Energy Engineering);Rick Baldwin,Emily
Hutchison (phone),Larry Jorgenson (HEA);Cindy Cartledge (JDO);Kirk Gibson (McDowell
Rackner Gibson,PC);David Pease,Tony Zellers (MEA);Mollie Morrison (ML&P);Graysen
Spiller (Orion Marine);Bernie Smith (Public);Ladonna Lindley (Accu-Type Depositions),
and Frank Adams.
4.PUBLIC COMMENTS
Bernie Smith,member of the public,commented the preparation of the AEA,IMC,and
BPMC meeting packets are very precise.The quality of the minutes has improved.He
believes the finances are presented in a readable and understandable format.Mr.Smith
complimented the Committees and the Court Reporter for the improvements.
5.AGENDA APPROVAL
MOTION:Ms.Henderson made a motion to approve the agenda.Motion seconded by
Mr.Thibert.
Mr.Izzo asked if additional maintenance as result of the Swan Lake Fire was going to be
included in today's executive session.Mr.Day informed he is not prepared for a discussion
today.Chair Borgeson proposed the next Chair can include the discussion on the next
agenda,if appropriate.
The motion to approve the agenda as presented passed unanimously.
6.PRIOR MINUTES -May 17,2019
BPMC Minutes 7/26/19 Page 1of 8
MOTION:Mr.Thibert made a motion to approve the minutes of May 17,2019.
Motion seconded by Mr.Foutz.
Mr.Izzo recommended the minutes be changed to clarify Mr.Izzo was filling in as the Vice-
Chair.He requested the title Chair be changed to Vice-Chair under the Call to Order and the
signature block.The Maker of the motion and the Second accepted the friendly
amendment.
The motion passed unanimously to approve the minutes of May 17,2019,with the
friendly amendment to correct Mr.Izzo's title from Chair to Vice-Chair throughout.
7,NEW BUSINESS
A.Election of Officers
Chair Borgeson requested Kirk Gibson,McDowell Rackner Gibson,PC,to conduct the
elections.Mr.Gibson opened the nominations for Chair of the BPMC.
Mr.Thibert nominated Mr.Izzo as Chair.Mr.Carey seconded.
MOTION:Mr.Day made a motion to close nominations for Chair.Motion seconded
by Mr.Foutz.
.
The motion to close nominations passed without objection.
Mr.Gibson noted only one person is on the panel for Chair.He requested Mr.Izzo be
accepted as Chair by unanimous consent.
Mr.Izzo was voted Chair by unanimous consent and all members were present.
Mr.Gibson opened the nominations for Vice-Chair of the BPMC.
Mr.Borgeson nominated Mr.Thibert for Vice-Chair.Mr.Foutz seconded.
No other nominations were brought forth.
Mr.Thibert was voted Vice-Chair unanimously.
Mr.Gibson informed the offices of Secretary and Treasurer remain filled by AEA.He
expressed congratulations to the new panel.
B.Motion to Approve BCPU Legal Expenses
Mr.Gibson informed the Battle Creek Purchasing Utility (BCPU)legal expenses will be
addressed by Beazit Redzepi,AEA.Mr.Redzepi reviewed the last meeting's
recommendation to split the payment of Mr.Gibson's services between BPMC and BCPU in
budget years FY19 and FY20.
BPMC Minutes 7/26/19 Page 2 of 8
MOTION:Mr.Borgeson made a motion to split the payment of Mr.Gibson's services
between BPMC and BCPU in budget years FY19 and FY20.Motion seconded by Vice-
Chair Thibert.
Mr.Day asked if the split is specified.Mr.Gibson advised the work he conducts for the
BPMC gets billed to BPMC and the work he conducts for the BCPU gets billed to BCPU.
Chair Izzo clarified the split does not mean a 50/50 allocation.He asked if roll call vote
must be taken.Mr.Gibson informed all members are present and a roll call vote does not
have to occur,unless requested.
The motion passed unanimously.
C.Bradley FY2019 Budget Motion
Mr.Carey explained the motion is to amend FY19 budget to include the costs of about
$150,000 for hiring a claims consultant.
MOTION:Vice-Chair Thibert made a motion the BPMC approve the payment for the
services of the claim consulting firm to be paid out of the Battle Creek Revenue Fund.
The costs are considered FY19 Battle Creek construction costs.The total estimated
FY19 costs are $150,000.Motion seconded by Mr.Day.
Mr.Borgeson inquired if the monies are currently available in the Battle Creek Revenue
Fund.Brenda Applegate,AEA,is not aware of the balance of the Battle Creek Revenue Fund
and monies would be collected from Battle Creek participants if the funds were not readily
held.Mr.Gibson noted the books are being closed for June and if sufficient funds are not
available,a bill will be sent to participants.Mr.Carey stated the balance information will
be available Monday.
Mr.Borgeson requested explanation regarding the different wording for this budget
amendment motion compared to the budget amendment motion in Item 7D.Item 7C.
states payment will come out of the Battle Creek Revenue Fund,and Item 7D.states claims
services will be paid for by the Battle Creek participating utilities.Ms.Applegate does not
have an explanation for the different wording.She believes the process will be the same for
both motions.Mr.Gibson suggests the difference in wording is the fact the year is closed
for FY19.The FY20 wording reflects the annual amounts paid on a monthly basis.
Mr.Borgeson called a point of order regarding a roll call vote for budget motions.Mr.Gibson noted all participants are present and a roll call vote does not have to occur if the
motion is unanimously supported and AEA affirms.Mr.Gibson stated it is best for the
record for the Committee to conduct a roll call vote and to ensure affirmation by AEA.
Aroll call vote was taken,and the motion passed unanimously.
D.Bradley FYZ020 Budget Motion and Amendment
BPMC Minutes 7/26/19 Page 3 of 8
MOTION:Mr.Foutz made a motion the BPMC approve the first amendment of the
fiscal year 2020 budget as presented.This budget amendment increases the Battle
Creek Participating Utilities annual contributions by $425,000 to pay for claim
consulting firm services.Motion seconded by Vice-Chair Thibert.
Vice-Chair Thibert asked if the motion under Item 7D.will come out of the New Clean
Renewable Energy Bond (NCREB)proceeds.Mr.Gibson advised the NCREB funds are
spoken for.There will be a need for the participating utilities to add cash at some point.
Mr.Redzepi noted this FY20 budget amendment regards the $425,000 for the claims
consultant paid for by the BCPU.Mr.Gibson expressed an obligation to inform the
Committee the scope and services of the claims consultant has changed within the last 10
days by an additional amount of approximately $420,000.The budget number should
appropriately reflect the amount of $845,000.
Mr.Borgeson recommended maintaining the current amount and any increases can be
discussed at the appropriate time during executive session.Mr.Gibson concurred the
amount can remain as written and any necessary increases can occur at a later date.
A roll call vote was taken,and the motion passed unanimously.
E.Battle Creek Project Update
Mr.Carey provided the Battle Creek Project update.He informed the contractor Orion has
continued blasting along Wall #2 and the diversion dam location.The first shipment of
HDPE is en route and installation should begin in September and continue throughout the
fall.Mr.Carey reviewed the project pictures taken on July 11 during the AEA Board's site
visit.A substantial amount of bedding material has to be generated.The pipe will be laid
alongside the road and concrete eco-blocks will be placed next to the pipe.Bedding
material will be positioned in between the eco-blocks and the pipes.Bedding will also
cover the pipe.Mr.Carey informed the project budget is on track and the change orders
have been less than 1%of budget.
Mr.Borgeson inquired if the project is covered by insurance.Mr.Carey informed the
contractor maintains the insurance and was required to carry various insurance as part of
their bid.
Chair Izzo offered Ron Rebenitsch,Energy Engineering,the opportunity to comment.Mr.
Rebenitsch discussed the progression and amount of work that will occur this fall is
dependent on the weather.
F,CEA/ML&P Merger Issues (Respecting Bradley)
Mr.Gibson advised he was previously tasked by the BPMC to review the requirements in
the Power Sales Agreement for the anticipated sale and transfer with Chugach and ML&P.
Section 17C.of the Power Sales Agreement sets forth the requirements.Chugach would
have to assume all of the obligations of ML&P.In order to meet the requirements,the
assignment would have to follow one of these three courses;
BPMC Minutes 7/26/19 Page 4 of 8
e The majority of the BPMC provide a written consent,or
e The purchaser shows its ability to meet the obligations,or
e The arrangement is evaluated and certified by a consultant
Mr.Gibson provided the Committee with the percentages and voting requirements.The
requirement for most substantive issues is 51%and four votes,plus the affirmative vote of
AEA.He advised the post-merger share owned by Chugach is effectively a veto.
8.COMMITTEE ASSIGNMENTS
Chair Izzo noted the title of Item 8.should be Committee Reports.
A.Budget to Actual
Mr.Redzepi reviewed the comprehensive Budget to Actual Expense Report provided to the
Committee.At this point,the project is under budget $881,000,and the utilities are
expected to receive a refund.The $60,000 budgeted item for the turbine nozzle repair will
be executed to purchase needle tips and needles.The FERC administration fee has been
decreasing over the last few years.
Mr.Borgeson asked what the cost of power is at Bradley.Mr.Carey explained the expenses
at Bradley are reported and the energy generated at the power plant is reported.The cost
has ranged between $37 and $45 per megawatt hour,depending on the year's
precipitation.
B.Operators Report
Mr.Day advised most of the efforts during the last month have focused around the Swan
Lake fire.The transmission line was removed from service and affected the generation
numbers.
Mr.Foutz inquired as to the ramifications going forward regarding the fire.Mr.Day stated
the transmission line has been back in service for approximately a week.He asked Larry
Jorgenson,HEA,to provide additional information.Mr.Jorgenson informed the line is
anticipated to remain in service,unless the fire reaches the Cooper Landing area.Fire
breaks have been made to prevent the fire spreading and those have been successful.
Mr.Day noted the year has been both very hot and very wet,which has resulted in high
inflows into the lake.Current levels are at 1,170,and approximately 30 feet above the
average.The spill level is 1,180,and spillage is expected in the near future.Mr.Day gave
an update on the mechanical divider issue.The first bidder's revised costs increased about
$19,000 because of the rise in steel prices.The first bidder's costs are still less expensive
than the second bidder's costs.Mr.Day recommends remaining with the first bidder
because of the lower price and the closer proximity of manufacturing.The project is well
below budget.
Mr.Day explained processes are underway to prepare the poles to be shipped to ABB in
Canada.The fish water control automation is running well.High remarks were received
BPMC Minutes 7/26/19 Page 5 of8
after an inspection of invasive weeds.A contractual walk-through by three companies is
scheduled on July 29 through 31,for the fire system replacement.The year-long project
will consist of an assessment of the existing system,recommendations,and the new
installation.
Mr.Day continued the report and noted repairs need to be made soon to the bridge by
Martin River because of a possible safety hazard."Brodies”have been made in the Martin
River area.A chain link gate has been installed on Battle Creek bridge to prevent access
from either side.As previously noted,the AEA Board of Directors visited the site in July.
The annual SPCC training,the Bradley O&D meeting,the safety meeting,and the ARECA
insurance inspection were conducted in July.Mr.Day explained the unit availability
numbers for June are distorted because when the unit is not run,it is marked as offline.
The availability of the units was 100%,but they were not run.
Mr.Day advised a new trainee was hired in June.Mr.Day supports the budgeted approved
minimum of two employees at Bradley,but he is having difficulty maintaining the rule.
Bradley is now operating with alternating one-week shifts of two people and three people.
Any absences have to be covered by the alternating week's employees at double time.The
three-person shift is able to cover an absence and maintain the two-person rule.Under the
HEA contract,a more senior employee gets about 250 hours ofleave per year,which has to
be covered by one of the alternating shift employees at double time.Mr.Day suggested
succession planning begin now with an employee training program because two employees
are nearing retirement age.It will take a year or two to effectively train a new employee.
Each shift would contain three people.
Mr.Borgeson requested additional information regarding staffing.Mr.Day explained each
weekly shift is Monday to Monday for 10 hours a day.Each Monday is an overlap day
where all employees are present for training and safety meetings.Mr.Day informed there
have been times when one person has worked at the site alone while the other person was
absent.Work restrictions were placed on the individual while alone and dispatcher
reports were made throughout the day.This situation is not ideal,but has occurred under
certain circumstances.Mr.Day would like to relax the two-person rule or have a
forgiveness clause.He reiterated the necessity of training another person to ensure
adequate coverage when the current tenured employees retire or leave.HEA's staffing is
tight.An employee roving schedule was previously attempted and resistance was received
from the union.Bradley is unique in its operations.
Vice-Chair Thibert expressed caution regarding the safety issues of maintaining only one
qualified person at the site during any shift.He requested additional review be considered.
He supports the concept of overlapping the training of replacements.
Chair Izzo believes Mr.Day's concerns are valid.He suggests it would be helpful to discuss
the projected retirements of persons at Bradley,the associated costs,and the contractual
aspects of the positions.Chair Izzo believes further discussion is appropriate regarding the
implementation of a forgiveness clause or other mechanism to ensure HEA does not
BPMC Minutes 7/26/19 Page 6 of 8
inadvertently enter into a non-performance status because of circumstances outside of
their control.
Mr.Gibson suggested the BPMC asks the operator to come back to the next meeting with a
proposal that is complete with the expected personnel retirements and budget
adjustments.
Mr.Borgeson expressed his preference to create a task force to analyze staffing levels and
the addition of trainees.The historical operation has performed for years with four
employees and no issues.Mr.Borgeson asked how long the current plant manager is
expected to continue to work.Mr.Day believes the timeframe is about a year.Mr.
Borgeson complimented the current plant manager's valuable experience.
Mr.Foutz believes additional information needs to be provided before a decision can be
made.His understanding is the suggestion to increase to six employees for training was
temporary and the regular level of four employees would resume after retirements.
Chair Izzo requested recommendations to lead the task force to review these staffing
issues.Mr.Borgeson recommended Leo Quiachon from GVEA lead the task force,
consisting of the O&D Committee,a budget representative,and a safety representative.The
task force would return to the next meeting with a recommendation.Chair Izzo assigned
the special committee with Mr.Quiachon as the lead and suggested each party provide a
representative to participate.
Ms.Henderson noted Mr.Day's report recommends immediate hire.She requested
information on the impacts of a delay.Mr.Day advised immediate postponement will not
affect the long-term intention of training replacement personnel before knowledgeable
personnel leave.
C.O&D Report
Russell Thornton,CEA,advised he is presenting the O&D Report in Pete Sarauer's absence.
The monthly O&D meeting was held at Bradley Lake in July,and the O&D Committee was
able to visit the Battle Creek diversion site.Continued discussion and work is ongoing
regarding the Bradley Lake KPIs.The O&D Committee unanimously approved the hiring of
a second operator trainee in anticipation of impending operator retirements,as discussed.
Chair Izzo requested to move Item 10.Members Comments next in the agenda.There was
no objection.
10.MEMBER COMMENTS
Mr.Borgeson expressed appreciation to Chair Izzo for serving as Chair.He recommended
discussion occur regarding extending the term of Chair to two years.
Mr.Carey congratulated Chair Izzo on the election.He expressed appreciation to Ashton
Compton,AEA,for preparations of the meeting.
BPMC Minutes 7/26/19 Page 7 of 8
Mr.Day congratulated Chair Izzo and expressed appreciation to former Chair Borgeson.He
thanked members for their support of Bradley Lake.He encouraged all operators to use as
much Bradley power as possible during this time.
Mr.Foutz thanked Mr.Borgeson for his service as Chair,and looks forward to working with
Chair Izzo,
Vice-Chair Thibert expressed appreciation to Committee members.
Ms.Henderson thanked Committee members and expressed appreciation to HEA for the
regular updates during the Swan Lake fire.She is particularly appreciative of the pictures
provided in the presentations and acknowledges the additional effort involved.
Chair Izzo expressed appreciation to Mr.Borgeson for his service.He thanked AEA staff for
their diligence in preparing the packet for the meeting.Chair Izzo issued a special thanks
to Mr.Day,and requested he pass along the appreciation to those at the plant.
Chair Izzo recognized on the record he is inviting Emily Hutchison and Frank Adams to
participate during executive session.
MOTION:Mr.Foutz made a motion to go into Executive Session to discuss issues with
Battle Creek that could have financial consequences to the BPMC.Motion seconded
by Ms.Henderson.
The motion passed without objection.
9.EXECUTIVE SESSION-Battle Creek
The Committee reconvened its regular meeting at 12:39 p.m.
11.NEXT MEETING DATE -September 27,2019
The Chair will call a special meeting for the purposes of executive session before the next
regularly scheduled meeting.The next regular meeting is scheduled for September 27,
2019.
12,ADJOURNMENT
There being no fuyfher business for the committee,the meeting adjourned at 12:40 p.m.
BY:
Tony Izzo,Chai
Attest:Y-q Lf Fe|Alaska Energy Authority,Secretary7
BPMC Minutes 7/26/19 Page 8 of 8
11.
12.NDWWSFWNbPBRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING
AGENDA
Friday,July 26,2019
10:00 a.m.
Alaska Energy Authority Board Room
813 W Northern Lights Blvd,Anchorage
To participate dial 1-888-585-9008 and use code 134-503-899#
CALL TO ORDER
ROLL CALL FOR COMMITTEE MEMBERS
PUBLIC ROLL CALL
PUBLIC COMMENTS
AGENDA APPROVAL
PRIOR MINUTES -May 17,2019
NEW BUSINESS
Election of Officers
Motion to Approve BCPU Legal Expenses
Bradley FY2019 Budget Motion
Bradley FY2020 Budget Motion and Amendment
Battle Creek Project Update
CEA/ML&P Merger Issues (Respecting Bradley)
COMMITTEE ASSIGNMENTS
A.Budget to ActualamoWw
B.Operators Report
C.O&D Report
EXECUTIVE SESSION -Battle Creek
MEMBERS COMMENTS
NEXT MEETING DATE -September 27,2019
ADJOURNMENT
Budget Subcommittee
Budget Subcommittee
AEA
Kirk Gibson
Budget Subcommittee
HEA
Pete Sarauer
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING
REGULAR MEETING
May 17,2019
1.CALL TO ORDER
Chair Izzo called the regular meeting of the Bradley Lake Hydroelectric Project
Management Committee to order at 10:09 a.m.A quorum was established.
2.ROLL CALL FOR COMMITTEE MEMBERS
Cory Borgeson (phone)(Golden Valley Electric Association [GVEA]);Tony Izzo (Matanuska
Electric Association [MEA]);Bryan Carey (Alaska Energy Authority [AEA]);Lee Thibert
(Chugach Electric Association [CEA]);Anna Henderson (Anchorage Municipal Light &
Power [ML&P]);John Foutz (City of Seward);and Bob Day (Homer Electric Association[HEA]).es oo Sees
3.PUBLIC ROLL CALL
Ashton Compton,Jocelyn Garner,Curtis Thayer,Kirk Warren,Brandi White (AEA);Brian
Hickey,Russell Thornton (CEA);Stefan Saldanha (Department of Law);Ron Rebenitsch
(Energy Engineering);Peter Sarauer,Leo Quiachon (phone):(GVEA),Emily Hutchinson
(phone),Larry Jorgenson,Alan Owens (HEA);Kirk Gibson (phone)(McDowell RacknerGibson,PC);David Pease,Tony Zellers (MEA);Jeff Warner,Molly Morrison (phone)
(ML&P);Bernie Smith (Public);and Sunny Morrison (Accu-Type Depositions).
4. PUBLICCOMMENTS
None...|
5.AGENDA APPROVAL
MOTION:Mr.Thibert made a motion to approve the agenda,including the friendly
amendment to move Item 8 after Item 11.Motion to approve the agenda including
the friendly amendment seconded by Mr.Foutz.
Motion passed unanimously to approve the agenda,including the friendly
amendment to move Item 8 after Item 11.
6.PRIOR MINUTES -March 15,2019 and March 22,2019
MOTION:Mr.Thibert made a motion to approve the Minutes of March 15,2019 and
March 22,2019.Motion seconded by Mr.Foutz.
The motion passed with no objection.
DRAFT BPMC Minutes 5/17/19 Page 1 of 5
7.NEW BUSINESS
A.Battle Creek Project Update
Mr.Carey provided the Battle Creek project update.There is approximately three to four
feet of snow by the diversion dam at Wall 2.The snow will be moved before the blasting
occurs.The contractor should be at the diversion site in about two weeks.The stream
flows at that elevation are still low water.There have been four budget change-orders to-
date.The net effect is close to $15,000.Orion updated the schedule this spring through
requests for change and indicated the new completion timeframe is late 2020.The project
will be substantially complete this year.Orion asserts the extended completion timeframe
is due to AEA delays.AEA has compiled a response letter and additional information can be
discussed during executive session.The requests for change are not currently claims.
Mr.Carey described pictures of the project and discussed the contractor's efficient process
of drilling,blasting,and rock removal.Mr.Carey noted Orion has been in discussion with
the supplier of the pipe for about three weeks regarding commercial terms.Once the
commercial terms are finalized and production begins at the factory,the lead time could be
approximately three months before the pipe is delivered to the project site.
There were no questions.
Chair Izzo inserted congratulations to Ms.Henderson and welcomed her as the new BPMC
representative for ML&P.Jeff Warner will remain the alternative representative.Members
were provided a copy of the ML&P designation letter.
9.OPERATORS REPORT
Mr.Day reviewed the provided Operator Report.The unit statistics generated through May
14%,2019,are almost equal to the unit statistics generated in April.This is due to both
units being down during the first part of April,and Unit 2 returning to service during late
April.The plant is running well.
Mr.Day discussed the issue regarding the cracks in the mechanical dividers.A temporary
repair has been implemented and both units are back in service.The plan is to inspect each
unit within approximately six months to ensure the repairs are stable.Issues were also
discovered with pole connections and replacements and repairs were made.The pieces
will be examined during the unit inspection.ABB has provided a proposal to repair the
pole pieces,but the pieces cannot be repaired onsite and will have to be shipped outside at
a hefty expense.
Mr.Day noted the average lake levels have been substantially higher than the historical
average for this time of year by about 25 feet.He complimented the utilities on their efforts
to reduce the lake levels and their anticipation of the needed storage room.Snow is in the
high country and inflows are expected soon.
Mr.Day advised Emerson will replace the DCS system and upgrade the computers in the
beginning of June.The fish water automation will be finalized thereafter.Mr.Day informed
bridge repairs are still needed.He noted Orion has to build a temporary bridge at the
DRAFT BPMC Minutes 5/17/19 Page 2 of 5
diversion for construction.The plan is to discuss with Orion the possibility of
repurposing/reusing their bridge materials to complete the project's bridge repairs.
Mr.Day highlighted an error on page two under Operations,Maintenance,and Inspections.
The second sentence in Item 2)should read,"Capacity factor for the partial month of May
for Unit 1 was 47.6%and for Unit 2 was 20.1%.”
Mr.Day reported issues with a nuisance bear.Precautions have been implemented.
Attempts to scare the bear off have been unsuccessful.Alaska Department of Fish and
Game has been notified.Mr.Day showed the listing of repair items and descriptions for the
Unit 2 repair.Approximately $100,000 worth of repair items are not listed because of the
lag in accounting.The Committee authorized $950,000 for generator and turbine repair,
including a possible wedging system replacement.After inspection of the unit,the wedging
system was deemed stable,but additional substantial problems were uncovered with
regards to pole pieces,exciter connections,and divider plates.The original budgeted
amount seems to be adequate for the necessary repairs.With the approval of the
Committee,the work will continue under the original budget.
Mr.Foutz expressed appreciation to Mr.Day and the crews for identifying the issues and
taking a proactive solution.
10.COMMITTEE REPORTS
A.Budget to Actual Report
Jocelyn Garner of AEA reviewed the provided Budget to Actual Expense Report dated July
1,2018 through February 28,2019.The second page shows the capital purchases.The
bridge repair budgeted amount is available for use this year and next year.The operationsandmaintenancereportisshownonpagesthreethroughsix,and includes the approvedbudgetamendmentlineitemofindirectcosts.The budget is approximately $700,000
under budget to-date.The crews quarters upgrade will not occur this year.The FERC
admin fee will not be received and expensed until July.
Ms.Garner discussed the R&C fund disbursement and repayments Schedule D.The fire
alarm system replacement will undergo partial completion during this budget cycle.There
were no Battle Creek capital purchases during the fiscal year.The administrative actual
costs are inline with the budgeted amounts.
B.Bradley O&D Report
Pete Sarauer,GVEA,presented the O&D Report and noted Mr.Day reviewed many of the
listed items during the operators report.Discussions are ongoing regarding KPI's and
creating a presentation for the BPMC.HEA is scheduled to hire a trainee.The Bradley Lake
flight manifests are supplied in the operators report.The operator is to provide a list of
any individuals not associated with the Bradley project.
Mr.Sarauer noted the lake levels are unusually high for this time of the year.The O&D
Committee is scheduled to meet later today to develop a plan to expedite lake level
reduction before the inflows.There were no questions.
DRAFT BPMC Minutes 5/17/19 Page 3 of 5
11.COMMITTEE ASSIGNMENTS
Mr.Borgeson previously gave an assignment to Kirk Gibson,McDowell Rackner Gibson,PC,
to review the transfer in reference to the ML&P acquisition by CEA and analyze the Bradley
agreements to determine the process the BPMC should undergo.Mr.Gibson is scheduled to
present his report at the next BPMC meeting.
MOTION:Mr.Foutz made a motion to go into Executive Session to discuss
confidential matters related to Battle Creek.Motion seconded by Mr.Carey.
The motion passed with no objection.
8.EXECUTIVE SESSION:10:51 a.m.
A.Battle Creek
The Committee reconvened its regular meeting at 12:03 p.m.
12.MEMBERS COMMENTSMr.Day expressed appreciation to the BPMC for their support addressing the repairs.
Mr.Thibert welcomed Ms.Henderson to the Committee.He complimented Mr.Day and the
crew for their outstanding job.He expressed appreciation to Chair Izzo for chairing the
meeting.
Mr.Carey welcomed Ms.Henderson to the Committee and encouraged her to complete aBradleyLakesitevisit.*
Mr.Foutz expressed appreciation to Mr.Carey and Ron Rebenitsch,Energy Engineering,for
their proactive efforts in addressing the issues.He welcomed Ms.Henderson to theCommittee.
Mr.Borgeson thanked Chair Izzo for chairing the meeting and expressed appreciation for
the diligent work and efforts shown.
Ms.Henderson commented she looks forward to working with the Committee and
appreciates the work thus far.
Chair Izzo echoed the previous comments of appreciation.
Curtis Thayer,AEA Executive Director,expressed appreciation to Mr.Carey and Mr.
Rebenitsch.He informed the AEA Board is scheduled to visit Bradley Lake in July.
13.NEXT MEETING DATE -July 26,2019
Chair Izzo informed a work session meeting will likely be scheduled before the next regular
meeting.The next regular meeting is scheduled for July 26,2019.
14.ADJOURNMENT
DRAFT BPMC Minutes 5/17/19 Page 4 of 5
There being no further business for the committee,the meeting adjourned at 12:08 p.m.
BY:
Tony Izzo,Chair
Attest:
Alaska Energy Authority,Secretary
DRAFT BPMC Minutes 5/17/19 Page 5 of 5
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
List of Representatives
Representative Alternate Contact info
-Golden Valley Electric Association:;.2-oe aee
Email:cborgeson@gvea.comCoryBorgeson3
.Email:LlQuiachon@gvea.com907-458-5866 Leo Quiachon |Assistant:Susan Redlin Ph:907-458-5721
P.O.Box 71249,Fairbanks,AK 99707
Matanuska Electric Association .°2 i ee
Email:tony.izzo@mea.coop
Tony 1zzo Email:tony.zellers@mea.coop
907-761-9212 Tony Zellers Assistant:Dawn Baham Ph:907-761-9285
P.O.Box 2929 (163 Industrial Way)
Palmer,AK 99645
'Alaska Energy Authority)So ne
Email:bcarey@akenergyauthority.org
Bryan Carey Email:cthayer@akenergyauthority.org
Secretary/Treasurer Curtis Thayer Assistant:Ashton Doyle Ph:771-3074
771-3065 Email:acompton@akenergyauthority.org
813 W.Northern Light Blvd,Anch.AK 99503
'Anchorage Municipal Light &Power?
Email:anna.henderson@anchorageak.gov
Anna Henderson Email:warnerja@muni.org
263-5202 Jeff Warner Assist:jody.abruzzino@anchorageak.gov
Ph:263-5416 1200 E.1st Ave,Anchorage,AK 99501
Chugach Electric Association =.eS
Email:Lee_thibert@chugachelectric.com
Lee Thibert ;Email:Burke_wick@chugachelectric.com
762-4517 Burke Wick -_|Assistant:Connie Owens Ph:762-47475601ElectronDrive,Anchorage,AK 99518
John Foutz Email:jfoutz@cityofseward.net
224-4071 Assistant:Tatiana lachim
Cell:907-362-1785 None tiachin@cityofseward.net Ph:907-224-4073
:P.O.Box 167 (238 5th Avenue)Seward,AK 99664
'Homer Electric Association {28 8
Email:bjanorschke@homerelectric.com
Brad Janorschke Email:bday@homerelectric.com Assistant:
907-283-2312 Bob Day Heather Smith Ph:907-283-2334
280 Airport Way,Kenai,AK 99611
Kirk Gibson Email:Kirk@mcd-law.com
McDowell Rackner &Gibson PC 419 SW 1ith Street,Suite 400
Wk:503-290-3626;Cell 503-708-1341 Portland,Oregon 97205
Revised Date:7/23/2019
Committee/Subcommitee Representative
Intertie Management Committee
Reports To (N/A)
Brian Hickey -CEA (Chair)
Kirk Warren -AEA
Cory Borgeson -GVEA
Mark Johnston -ML&P
Tony Izzo -MEA
Standards Committee -Chair?
Reports To (IMC)
Jeff Warner -ML&P
Ed Jenkin -MEA
Dan Bishop -GVEA
David Lockard -AEA
Brian Hickey -CEA
Larry Jorgensen -HEA (invitee)
Standards Compliance Subcommittee -Chair?
Reports To (IMC)Matt Clarkson -CEAJeffWarner-ML&P
David Pease -MEA
Dan Bishop -GVEA
Kirk Gibson
Larry Jorgensen -HEA (Invitee)
Tariffs and Regulatory Affairs Committee
Reports To (IMC)David Pease -MEA
Monica Grassi-GVEA
Arthur Miller
Operating Committee
Reports To (IMC)
Jeff Warner -ML&P
[David Lockard -AEA
Ed Jenkin -MEA (chair)
Dan Bishop -GVEA
Rusself Thornton
Larry Jorgensen -HEA (Invitee)
Budget Subcommittee:
Reports To (OC)
Jocelyn Garner AEA (chair)
Mollie Morrison -ML&P
Matt Reisterer-MEA
Cory Borgeson -GVEA
Jody Wolfe -CEA
Dispatch and System Operations Subcommittee:
Reports To (OC)
Jeff Warmer -ML&P (Chair)
Lance McKimson -MEA
Pete Sarauer -GVEA
John Johnson -CEA
Alan Owens -HEA (Invitee)
Reports To (OC)
Engineering,Relay and Reliability Subcommittee:Aung Thuva -ML&P
Rob Wilson -MEA
Nathan Minnema -GVEA
Adam Vogel -CEA (Chair)
Machine Ratings Subcommittee:
Reports To (OC)
Ken Langford -ML&P (Chair)
Mike Mann -MEA
John Kelly -GVEA
Dee Fultz -CEA
Alan Owens -HEA (Invitee)
Operations,Maintenance and Scheduling
Reports To (OC)
Jeff Warmer -ML&P
Greg Chamberlain -MEA (chair)
Rich Piech -GVEA
Burke Wick -CEA
SCADA and Telecommunications Subcommittee Michael Humphrey -ML&P
[Allen Sparks -GVEA
Rob Wilson -MEA
David Lockard -AEA
Paul Johnson -CEA (Chair)
System Studies Subcommittee:Aung Thuya -ML&P
Kelvin Simonson
Keith Palchikoff -GVEA
Russ Thornton -CEA (chair)
David Lockard -AEA
Jim Cross -HEA (Invitee)
Email Address Alternate Alternate email address
brian hickev@cuvachelectric.com Sherri Highers sherri_highers@chugachelectric.com
kwarren@akenerevauthoritv.ore David Lockard dlockard@akenergyauthority.org
borgeson@evea com Ron Woolf rewoolf@gvea.com
mark johnston@anchorageak soy Jade Tsai jade.tsai@anchorageakgovtony.izzo@mea.coop Deanna Hracha Deanna.hracha@mea.coop
jeff.warner@anchorageak.gov Ken Langford ken.langford@anchorageak.gov
'edward.ienkin@mea.coop Lance McKimson lance.mckimson@mea,.coop
drbishop@ gvea.com Rich Piech rjpiech@gvea.com
dlockard@akenergyauthority.org Kirk Warren kwarren@akenergyauthority.org
brian_hickey@chugachelectric.com Paul Risse paul_risse@chugachelectric.com
ljorgensen@homerelectric.com Bob Day -HEA (Invitee)bday@homerelectric.com
Watthew clarkson @chugachclectric com Burke Wick burke wick@chugachelectric.com
ieffwarmer@anchorageak gov Anna Henderson )
david.pease.@mea.coop Ed Jenkin edward jenkin@mea.coopdrbishop@gvea.com Keith Palchikoff kepalchikoff@egvea.com
Kirk@mrg-law.com
ljorgensen@homerelectric.com Bob Day -HEA (Invitee)bday@homerelectric.com
'annahenderson@anchorageak gov Juliet Cruz juliet cruz(@anchorageakgovdavid.pease@mea.coop Matt Reisterer matt.reisterer@mea.coopmerassi@gvea.com Brian Youngberg bly@egvea.com
rthur Miller@chuvachelectric.com Tom Schulman Tom Schulman@chueachelectric.com
jeff.warner@anchorageak.gov Ryan Garner ryan.garner@anchorageak.gov
dlockard(@akenerevauthority ore.Kirk Warren Kwarren@akenerevauthoritvorgedward.jenkin@mea.coop Jon Sinclair jon sinclair@)mea.coop
drbishop@gvea.com Rich Piech Tjpiech@gvea.com
Russ.Thornton @chuvachelectric.com Burke Wick burke_wick@chugachelectric.com
ljorgensen@homerelectric.com Mark Peery -HEA (invitee)mneerv@homerelectric¢.com
jgarner@akenergyauthority.org David Lockard dlockard@akenergyauthority.org
mollie.morrison@anchorageak.gov Jade Tsai jade.tsai@anchorageak.gov
matt.reisterer@mea.coop Deanna Hracha Deanna.hracha@mea.coop
cborgeson@gvea.com Ron Woolf rewoolf@gvea.com
jody _wolfe@chugachelectric.com Sherri Highers sherri_highers@chugachelectric.com
ryan.garmer@anchorageakgovLieffwamer@anchorageakgovRyanGamerlance.mckimson@mea.coop Ed Jenkin edward jenkin@mea.coop
phsarauer@gvea.com Molly Howard mahoward@gvea.com
johnjohnson@chugachelectric.com Dee Fultz Dee Fultz@chueachelectric.com
aowens@homerelectric.com Bob Day -HEA (Invitee)bday@homerelectric.com
gov ALMitchell alan.mitcheli@anchorageak govrobert.wilson@mea.coop Jon Sinclair jon.sinclair@mea.coop
njminnema@gvea.com Dan Bishop drbishop@gvea.com
adam_vogel@chugachelectric.com Luke Sliman luke_sliman@chugachelectric.com j
ken.langford@anchorageak.gov Nat Lewis nat.lewis@anchorageak.gov |
michael mann@mea,coop Josh Crowell -MEA joshua crowell@mea.coop
jhkelly@gvea.com Keith Palchikoff kepalchikoff@gvea.com
dee fultz@chugachelectric.com Dustin Highers Dustin Highers@chueachelectric.com
Aowens@HomerElectric.com Larry Jorgensen -HEA (Invitee)ljorgensen@homerelectric.com
ie ffwamer(@anchorageak gov Ken Laneford ken Janeford@anchorageak gov
gregory.chamberlain@?mea.coop Rob Zehnder robert.zehnder@mea.cooprjpiech@gvea.com Pete Mondelli pvmondelli@gvea.com
burke _wick@chugachelectric.com Tusi Faafetai Tusi Faafetai@chueachelectric.com
michael.humphrey@anchorageak.gov
Lance Roberts liroberts@gvea.comLARSparks(@evea.com
robert.wilson@mea.coop Cathy Penna cathy.penna@mea.coop
dlockard@akenergyauthority.org Kirk Warren kwarren@akenergyauthority.org
paul_johnson@chugachelectric.com Bill Murray bill.murray@chugachelectric.com
aung.thuya@anchorageak.gov Al Mitchell alan.mitchell@anchorageak.gov
kelvin simonson'gmea coop Ed Jenkin -MEA edward jenkin nica coop
kepalchikoff@gvea.com Chase Rixie cmrixie@gvea.com
Russell_thornton@chugachelectric.com Adam Vogel adam_vogel@chugachelectric.com
dlockard@akenergyauthority.org Kirk Warren kwarren@akenergyauthority.org
jcross@homerelectric.com Mike Tracy -HEA (invite mtracy@homerelectric.com
Bradley Lake Project Management Committee Meeting
Friday,July 26,2019
Agenda Item:7B
MOTION:
Move:
Second:
Move that the Bradley Lake Project Management Committee (BPMC)
approve splitting McDowell Rackner &Gibson legal services between
BPMC operating costs and Battle Creek Participating Utilities
administrative costs.FY19 legal expenses to be paid for by the Battle
Creek Participating Utilities is $17,115.FY20 legal services will be
split between BPMC operating costs and BCPU administrative costs as
well,FY20 budget amendment will be needed if costs exceed $50,000.
Page 1 of1
Bradley Lake Project Management Committee Meeting
Friday,July 26,2019
Agenda Item:7C
MOTION:
Move:
Second:
Move that the Bradley Lake Project Management Committee (BPMC)
approve the payment for the services of the claim consulting firm to
be paid for out of the Battle Creek Revenue Fund.The costs are
considered FY19 Battle Creek Construction costs.Total estimated
FY19 costs is $150,000.
Page 1 of 1
Bradley Lake Project Management Committee Meeting
Friday,July 26,2019
Agenda Item:7D
MOTION:Move that the Bradley Lake Project Management Committee approve
the first amendment of the fiscal year 2020 Bradley Lake Hydroelectric
Project budget as presented.This budget amendment increases the
Battle Creek Participating Utilities annual contributions by $425,000 to
pay for claim consulting firm services.
Move:
Second:
Page 1 of1
West Fork Upper Battle Creek Update
July 26,2019
Events:
Contractor reached the diversion site in late June and has been blasting features topreparefordivertingcreekandfoundationwork.
Drilling and blasting on an intermittent basis continues on Walls 2 &3.
HDPE pipe is being manufactured and the first shipment is in route to Seattle.
Contractor estimated time at Bradley is late August.Will take substantial time to offload&transport up mountain.
Schedule:
Contractor July schedule (data date July 15,2019).Contractor schedule has diversiondamandpipelineascriticalpaths.Walls are not critical.HDPE pipe shows as installed
this fall.Schedule shows substantial completion July 2020 (same as contract).
Schedule is achievable if there is good weather in the fall and they do some amount of
double shifting.
Budget:
Little change in budget.Increases in rock excavation quantities (expected)balance
out with reductions in MSE wall areas.
Page 1 of 3
Photo 1:Constructing temporary bridge at diversion site
Ase Wate
aS *
Page 2 of3
Photo 2:Wall 2 and Staging Area 3 pipe bedding
aHmenaRoe
Paes¥NS4:Page 3 of3
Bradley Lake
Budget to Actual Expense
Report
07/01/2018 to 05/31/2019
Page 1 of 9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Schedule A-1
Expenses for the period 07/01/18 through 05/31/19
FY18 FY18 FY19 FY19CAPITALPURCHASESNOTFUNDEDBYR&C FUND BUDGET |ACTUALS |BUDGET|ACTUALS
Replace/Automate Fish Water Valve Actuators 225,000 361,430 -364
Equipment storage shed (unheated bus barn)100,000 67,539 --
1 ton Flatbed with Plow 65,000 57,016 --
Battle Creek Bridge Repair Refurbishment (2)182,000 -|200,000 -
Mobil Crane 40 to 50 tons (used)100,000 88,875 --
Replace Michigan Loader 350,000 263,306 --
Upgrade Crews Quarters and Residents Kitchen 165,000 1,850 --
Replace 1988 Suburban Ambulance 65,000 59,430 -5,350
1/2 ton Pick up truck 35,000 34,693 --
Replace High Bay Lighting in Power Plant 20,000 19,920 --
Turbine Nozzle Repair --60,000 -
Tire Machine --12,500 15,246
Total Non R&C Capital Purchases -_1,307,000 954,059 272,500 20,960
Page 2 of 9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS &MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2018 THROUGH 05/31/2019
FY19 FY 18
BUDGET %
FY19 Approved 07/01/2018 -(Over)Under FY18 Approved
Budget 0/31/2019 HEA Actual CEA Actual AEA Actual Total Actual Budget to Date Budget FY18 Actual
y by exp type
Default ----:----
Labor &Benefits 1,572,497 1,441,456 1,187,701 38,509 =1,226,210 215,246 1,889,814 1,578,236
Travel 33,950 31,121 22,986 1,632 :24,619 6,502 76,950 16,114
Training 49,300 45,192 19,388 ::19,388 25,804 49,300 14,046
Contractual 1,033,216 947,114 341,816 :224,659 566,475 380,639 841,062 659,773
Supplies &Materials 204,345 187,315 136,684 670 :137,354 49,961 183,345 152,799
Other Costs 69,818 64,000 32,721 27,164 {35,039}24,846 39,154 387,818 276,370
Equipment,Furnitureand Machinery 7,000 6,417 6,612 ::6,612 (195}7,000 25,562
Maintenance Projects --.--..-3,381
Administrative Costs 1,233,537 1,130,742 16,791 -998,056 1,014,847 115,895 1,158,098 1,259,441
Indirect Costs 583,803 $35,153 487,099 ::487,099 48,054 ::
4,787,466 4,388,510 2,251,799 67,975 1,187,675 3,507,449 881,062 4,593,387 3,985,722
FERC 535-0,pe &Engineeri
Operations Sup/Eng
Bradley Lake Operating
Labor &Benefits 189,074 173,318 173,823 ::173,823 (505)265,587 262,431
Travel 10,450 9,579 10,807 ::10,807 (1,228)10,450 2,271
Training 9,300 8,525 2,736 -:2,736 5,789 9,300 3,452
Contractual 1,000 917 287 -:257 660 1,000 121
Supplies &Materials 4,000 3,667 2,076 ::2,076 1,591 4,000 3,210
Indirect Costs 77,849 71,362 63,055 ::63,055 8,307 *:
Bradley Lake Operating Total 291,673 267,368 252,756 :252,756 14,612 290,337 271,485
FERC 535 -Op iP &ig Total 291,673 267,368 252,756 ::252,756 14,612 290,337 271,485
FERC 537 -Hydraulic Expenses
Hydraulic Expenses
Bradley Lake Operating
Labor &Benefits 88,714 81,321 67,408 ::67,408 13,913 94,453 69,032
Contractual 2,000 1,833 11,524 -.11,524 (9,691)2,000 =
Supplies &Materials 2,000 1,833 1,747 :-1,747 86 2,000 976
Indirect Costs 41,515 38,055 35,787 ::35,787 2,268 :.
Bradley Lake Operating Total 134,229 123,042 116,467 --116,467 6,575 98,453 70,008
FERC 537 -Hydraulic Expenses Total 134,229 123,042 116,467 .-116,467 6,575 98,453 70,008
FERC 538 -Electric Expenses
Electric Expenses
Bradley Lake Operating
Labor &Benefits 224,811 206,077 195,557 -:195,557 10,520 232,294 202,969
Travet 7,000 6,417 3,783 -:3,783 2,634 7,000 6,877
Training 25,000 22,917 12,406 +:12,406 10,511 25,000 231
Contractual 2,000 1,833 ::::1,833 2,000 1,400
Supplies &Materials 9,732 8,921 4,503 -.4,503 4,418 9,732 5,513
Indirect Costs 102,222 93,704 92,822 ::92,822 882 ':
Bradley Lake Operating Total 370,765 339,869 309,072 -:309,072 30,797 276,026 216,990
FERC 538 -Electric Expenses Total 370,765 339,869 309,072 -*309,072 30,797 276,026 216,990
FERC 539 -Misc.Hydraulic Power i
Misc Hydro Power Exp
Bradiey Lake Operating
Labor &Benefits 168,044 154,040 111,126 -:111,126 42,914 179,530 172,689
Training 15,000 13,750 4,245 :'4,245 9,505 15,000 10,363
Contractual 287,525 263,565 128,892 ::128,892 134,673 287,525 212,841
Supplies &Materials 17,900 16,408 26,943 --26,943 (10,535)17,900 18,271
Indirect Costs 41,515 38,055 35,640 :-35,640 2,415 :-
Bradiey Lake Operating Tota!529,984 485,818 306,847 --306,847 178,971 499,955 414,164
BRADLEY CIRCUITS/RADIO TO BERNICE LK
Other Costs 35,695 32,720 32,721 ::32,721 (1)35,695 35,696
BRADLEY CIRCUITS/RADIO TO BERNICE LK Totat 35,698 32,720 32,721 ::32,721 (1)35,695 35,696
BRADLEY CIRCUITS BERNICE LK TO ANCH
Other Costs 29,773 27,292 *27,064 :27,064 228 29,773 29,728
BRADLEY CIRCUITS BERNICE LK TO ANCH Total 29,773 27,292 :27,064 :27,064 228 29,773 29,728
FERC 539 -Misc.Hydraulic Power Total 595,452 545,830 339,568 27,064 :366,632 179,198 565,423 479,587
FERC 540 -Rents
FERC Land Use Fee
Bradley Lake Operating
Other Costs ::::(35,289)(35,289)35,289 318,000 202,079
Bradley Lake Operating Total =:-:(35,289)(35,289}35,289 318,000 202,079
FERC 540 -Rents Total ::--(35,289)(35,289)35,289 318,000 202,079
FERC 541 -Mai pervision &Engineering
Maint Supervision/Eng
Bradley Lake Operating
Labor &Benefits 195,817 179,499 171,952 -:171,952 7,547 272,586 263,101
indirect Costs 77,849 71,362 63,055 -:63,0585 8,307 ::
Bradley Lake Operating Total 273,666 250,861 235,007 :-235,007 15,854 272,586 263,101
FERC 541 -Maintenance Supervision &Engineering Total 273,666 250,861 235,007 :-235,007 15,854 272,586 263,101
Page 3 of9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS &MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2018 THROUGH 05/31/2019
FY 19 FY 18
BUDGET %
FY19 Approved 07/01/2018 -(Over)Under FY18 Approved
Budget 05/31/2019 HEA Actual CEA Actua!AEA Actual Total Actual Budget to Date Budget FY18 Actual
FERC 542 -Maintenance of Structures
Maintenance of Structures
Bradley Lake Operating
Labor &Benefits 85,438 78,318 64,042 -:64,042 14,276 94,453 70,197Contractual10,000 9,167 :-::9,167 10,000 :
Supplies &Materials $3,713 49,237 41,271 :*41,271 7,966 $3,713 57,919
Equi Furniture and Machinery 7,000 6,417 6,612 -:6,612 (195)7,000 8,513
Maintenance Projects ::::::::2,581
Indirect Costs 37,066 33,977 31,777 -:31,777 2,200 =:
Bradley Lake Operating Total 193,217 177,116 143,702 :Ea 143,702 33,414 165,166 139,209
BRADLEY UPGRADE CREWS QTRS/RESIDENCE KITCHEN
Contractual 165,000 151,250 ::::151,250 ::
BRADLEY UPGRADE CREWS QTRS/RESIDENCE KITCHEN Tq 165,000 151,250 -:::151,250 :-
FERC 542 -Maintenance of Structures Totat 358,217 328,366 143,702 °:143,702 184,664 165,166 139,209
FERC 543 -Maintenance of Reservoirs,Dams &Waterways
Maint Res,Dams,WWays
Bradley Lake Operating
Labor &Benefits 45,552 41,756 4,722 ::4,722 37,034 50,610 9,314Contractual6,500 5,958 7,600 ::7,600 (1,642)6,500 =
indirect Costs 19,932 18,271 87 -:87 18,184 .:
Bradley Lake Operating Total 71,984 65,985 12,410 ::12,410 53,575 57,110 9,314
BRADLEY NUKA REPAIR
Contractual 15,000 13,750 --::13,750 15,000 :
BRADLEY NUKA REPAIR Total 15,000 13,750 +:::13,750 15,000 :
BRADLEY POWER TUNNEL MAINT (Dam)
Contractual 15,000 13,750 ::=:13,750 15,000 -
BRADLEY POWER TUNNEL MAINT (Dam)Total 15,000 13,750 :::-13,750 15,000 -
FERC 543 -Maintenance of Reservoirs,Darns &Waterways Tota 101,984 93,485 12,410 --12,410 81,075 87,110 9,314
FERC 544 -Maintenance of Electric Plant
Maintenance of Elec Plant
Bradley Lake Operating
Labor &Benefits 342,265 313,743 267,953 ::267,953 45,790 379,102 291,662Travel4,500 4,125 216 -:216 3,909 4,500 :
Contractual 70,000 64,167 69,475 -:69,475 (5,308)70,000 59,793
Supplies &Materials 20,000 18,333 15,975 -:15,975 2,358 20,000 12,743
indirect Costs 148,789 136,390 131,392 bd :131,392 4,998 ::
Bradley Lake Operating Total 585,554 536,758 485,012 :-485,012 51,746 473,602 364,198
BRADLEY REPLACE LIGHTING IN POWER PLANT
Supplies &Materials 30,000 27,500 --::27,500 ::
SRADLEY REPLACE LIGHTING IN POWER PLANT Total 30,000 27,500 ::=:27,500 :-
FERC 544 -Maintenance of Electric Plant Total 615,554 564,258 485,012 ::485,012 79,246 473,602 364,198
FERC 545 -of Misc.Hy lic Plant
Maint of Misc Hydr Plant
Bradley Lake Operating
Labor &Benefits 85,438 78,318 66,677 x :66,677 11,641 94,453 86,833
Contractual 3,900 3,575 -:::3,575 3,900 2,009
Supplies &Materials 35,000 32,083 32,487 7 :32,487 (404)35,000 49,502
Indirect Costs 37,066 33,977 33,482 ::33,482 495 ::
Bradley Lake Operating Total 161,404 147,953 132,646 bd :132,646 15,307 133,353 138,344
BRADLEY FISH WATER DSGN/MIDDLE FORK SHACK IMPR
Supplies &Materials ----::::1,345
BRADLEY FISH WATER DSGN/MIDDLE FORK SHACK IMPR ::::a =:-1,345
FERC $45 -of Misc.Hydraulic Plant Totat 161,404 147,953 132,646 --132,646 15,307 133,353 139,689
FERC 556 -System Control &Load Dispatching
System Cnti &Load Disp
Bradley Lake Operating
Labor &Benefits 21,506 19,714 19,047 :-19,047 667 20,618 34,363
Contractual 53,000 48,583 44,623 ::44,623 3,960 53,000 35,618
Supplies &Materials 6,000 5,500 613 --613 4,887 6,000 642
Equipment,Furniture and Machinery ---:::::16,254
Bradley Lake Operating Total 80,506 73,797 64,283 --64,283 9,514 79,618 86,878
BRADLEY EMERSON ANTIVIRUS UPGRADE
Contractual 40,000 36,667 41,740 :-41,740 (5,073)::
BRADLEY EMERSON ANTIVIRUS UPGRADE Total 40,000 36,667 41,740 ::41,740 (5,073)::
Snow Measurement
Bradley Lake Operating
Contractual 12,000 11,000 ::10,000 10,000 1,000 10,000 10,000
Bradley Lake Operating Total 12,000 11,000 =:10,000 10,000 1,000 10,000 10,000
Seismic Service
Bradley Lake Operating
Contractual 62,000 56,833 =-59,940 $9,940 (3,107)62,000 61,285
Bradley Lake Operating Tota!62,000 56,833 ::59,940 59,940 (3,107)62,000 61,285
Page 4 of 9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS &MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2018 THROUGH 05/31/2019
FY 19 FY 18
BUDGET %
FY19 Approved 07/01/2018 -(Over)Under FY18 Approved
Budget 05/31/2019 HEA Actual CEA Actual AEA Actual Total Actual Budget to Date Budget FY18 Actual
Streamguaging Serv
Bradiey Lake Operating
Contractual 206,291 189,100 -:154,718 154,718 34,382 213,137 213,137
Bradley Lake Operating Totai 206,291 189,100 :-154,718 154,718 34,382 213,137 213,137
Permits
Bradley Lake Operating
Other Costs 350 321 ::250 250 71 350 250
Bradley Lake Operating Total 350 321 -:250 250 71 350 250
FERC 556 -System Control &Load Dispatching Total 401,147 367,718 106,023 .224,909 330,931 36,787 365,105 371,550
FERC 562 -Station Expenses
Station Expenses
Bradley Lake Operating
Labor &Benefits 94,718 86,825 40,504 38,509 :79,013 7,812 123,726 112,738
Travel 2,000 1,833 :1,632 :1,632 201 6,000 1,701
Contractual 32,000 29,333 26,858 ::26,858 2,475 4,000 7,440
Supplies &Materials 21,000 19,250 11,069 670 '11,739 7,511 16,000 2,678
Other Costs 4,000 3,667 -100 :100 3,567 4,000 8,618
Equipment,Furniture and Machinery ---->---795
Maintenance Projects --------800
Bradley Lake Operating Total 153,718 140,908 78,431 40,911 :119,342 21,566 153,726 134,770
FERC 562 -Station Expenses Tota!153,718 140,908 78,431 40,911 :119,342 21,566 153,726 134,770
FERC 571 -Maintenance of Overhead Lines
Maint of OH Lines
Bradley Lake Operating
Labor &Benefits 31,120 28,527 4,889 -:4,889 23,638 82,402 2,907
Travel 10,000 9,167 8,180 ::8,180 987 49,000 5,265
Contractual 50,000 45,833 10,846 -:10,846 34,987 86,000 56,046
Supplies &Materials 5,000 4,583 :-::4,583 19,000 :
Bradley Lake Operating Total 96,120 88,110 23,915 ::23,915 64,195 236,402 64,218
BRADLEY MARKER BALL REPLACEMENT
Contractual ::--:-<-83
BRADLEY MARKER BALL REPLACEMENT Total ::-:-::-83
FERC 571-of Overhead Lines Total 96,120 88,110 23,915 -:23,915 64,195 236,402 64,302
FERC 920 &930 -Administrative Expense
AEA Bradley Fixed Admin Fees
Bradley Lake Operating
Administrative Costs 200,000 183,333 -.183,333 183,333 (0)200,000 200,000
Bradley Lake Operating Total 200,000 183,333 ::183,333 183,333 (0)200,000 200,000
Operating Committee Exp-Audit
Bradley Lake Operating
Administrative Costs 16,500 15,125 -:19,900 19,900 (4,775)16,800 16,800
Bradley Lake Operating Total 16,500 15,125 ::19,900 19,900 (4,775)16,800 16,800
Operating Committee Exp-Legal
Bradley Lake Operating
Administrative Costs 25,000 22,917 ::132,348 132,348 (109,431)25,000 115,610
Bradley Lake Operating Total 25,000 22,917 --132,348 132,348 (109,431)25,000 115,610
Operat Committee Exp-Arbitrage
Bradley Lake Operating
Administrative Costs 2,935 2,690 <:+:2,690 3,380 2,535
Bradley Lake Operating Total 2,935 2,690 -::-2,690 3,380 2,535
Trust &Account Fees
Bradiey Lake Operating
Administrative Costs 11,918 10,925 ::11,918 11,918 (993)11,918 11,918
Bradley Lake Operating Totat 11,918 10,925 :-11,918 11,918 (993)11,918 11,918
Misc Admin
Bradley Lake Operating
Administrative Costs 10,350 9,488 ::11,646 11,646 {2,158)10,000 10,350
Bradley Lake Operating Total 10,350 9,488 -:11,646 11,646 (2,158)10,000 10,350
FERC 920 &930 -Administrative Expense Total 266,703 244,478 ::359,145 359,145 (114,667)267,098 357,213
FERC 924 &925 -Insurance Premiums
insurance Premiums
Bradley Lake Operating
Administrative Costs 656,834 602,098 16,791 :550,794 567,585 34,513 581,000 624,705
Bradley Lake Operating Tota!656,834 602,098 16,791 :550,794 $67,585 34,513 581,000 624,705
FERC 924 &925 -Insurance Premiums Totat 656,834 602,098 16,791 -550,794 567,585 34,513 581,000 624,705
Page 5 of9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS &MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2018 THROUGH 05/31/2019
FY19 FY 18
BUDGET %
FY19 Approved 07/01/2018 -(Over)Under FY18 Approved
Budget 05/31/2019 HEA Actual CEA Actual AEA Actual Total Actual Budget to Date Budget FY18 Actual
FERC 928 -yc
FERC Admin Fees
Bradiey Lake Operating
Administrative Costs 185,000 169,583 :::=169,583 185,000 176,523
Bradley Lake Operating Total 185,000 169,583 :a -:169,583 185,000 176,523
FERC Related Prof Services
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES
Administrative Costs |125,000 114,583 ::88,117 88,117 26,466 125,000 100,999BRADLEYCONTRACTUALENGINEER-FERC LICENSE sues 125,000 114,583 -:88,117 88,117 26,466 125,000 100,999
FERC 928 -U yc Total 310,000 284,166 id :88,117 88,117 196,049 310,000 277,522
Total Bradley Lake Budget 4,787,466 4,388,510 2,251,799 67,975 1,187,675 3,507,449 881,061 4,593,387 3,985,722
Page 6 of9
BRADLEY LAKE
R&C FUND DISBURSEMENTS AND REPAYMENTS
SCHEDULE D
Expenses for the Period 07/1/18 through 05/31/19
Actual Actual Actual Actual Budget
@ 6/30/18 TO REPAY @05/31/19 TO REPAY FY19
Description Expense 6/30/2018 Expense @6/30/19
R&C FUND PROJECTS
Governor 0.00 4,052,070.14 0.00 4,052,070.14 0.00
Replace RFLS 0.00 251,092.69 0.00 251,092.69 0.00
Replace Runners 0.00 1,946,732.79 0.00 1,946,732.79 0.00
Replace cable from dam to power house 0.00 2,321,922.94 0.00 2,321,922.94 0.00
Replace power system stabilizer 0.00 619,205.10 0.00 619,205.10 0.00
Replace two RTUs 0.00 86,905.27 0.00 86,905.27 0.00
Culvert Repairs 0.00 675,966.79 0.00 675,966.79 0.00
Tower Repair for Jack Frost Heaves 0.00 887,596.62 0.00 887,596.62 0.00
Replace Plant and SCADA Controls 0.00 1,344,683.05 0.00 1,344,683.05 0.00
Vibration Monitoring System 0.00 490.00 0.00 490.00 0.00
Fire Alarm System Replacement 0.00 0.00 0.00 0.00 250,000.00
Battle Creek Diversion 0.00 1,170,000.00 0.00 1,170,000.00 0.00
Bradley Replace Electro-Mechanical Relays 0.00 1,277,197.06 0.00 1,277,197.08 0.00
Fishwater Screen Debris Removal 0.00 312,236.43 0.00 312,236.43 0.00
Turbine Nozzel Repair 0.00 1,428,861.07 0.00 1,428,861.07 0.00
SVC replacement Daves Creek |Soldotna 1,341,405.96 8,517,991.11 0.00 8,517,991.11 0.00
Equipment Storage Shed 0.00 0.00 504,776.41 504,776.41 500,000.00
Emerson Operating System Upgrade 0.00 0.00 560,398.50 560,398.50 700,000.00
Generator #2 Replacement 0.00 0.00 560,771.03 560,771.03 0.00
1,341,405.96 |24,892,951.06 1,625,945.94 |26,518,897.00 1,450,000.00
Current Year R&C Repayment (2,793,306.00)(2,517,229.00)
Adjust to balance to $5million 0.00 0.00
Interest in Fund Applied to Repayment (226,781.00)(117,137.19)
Net Transfer from Revenue Fund (3,020,087.00)(2,634,366.19)Cumulative Prior Years R&C Repayments (17,886,155.09)(20,465,255.55)
Due Back to Utilities 440,986.54 (118,064.56)
Adjust Due to R&C Actual 0.00 0.00
(17,445,168.55)(20,583,320.11)
NET DUE TO R&C FUND 4,427,695.51 3,301,210.71
R&C FUND CASH FLOW PROJECTION
Beginning Investment Balance 3,219,624.39 1,013,291.03
Disbursements-current year -Accrual (1,341 405.96)(999,608.45)
Disbursements-prior year accrued (2,737 ,351.03)0.00
Utilities'R&C Refund (1,147,663.37)(440,986.54)
Net other cash inflow(outflow)0.00 0.00
Current year interest earnings 226,781.00 117,137.19
Participants Contributions to R&C Fund 2,793,306.00 2,517,229.00
Ending Investment Balance 1,013,291.03 2,207 062.23
Accrued Due to Utilities (440,986.54)118,064.56
R&C payable back to the revenue fund 0.00 0.00
Accrued R&C vendor Payable at Year End 0.00 (626,337.49)
PROJECTED NET DUE +ENDING INVESTMENT BALANCE 5,000,000.00 5,000,000.00
$3,330,802.80 x 25%yr 1 |32%yr 2|25%yr 3 [18%yr4 3rd yr 832,700.70 |4th 599,544.50 599,544.50
$5,644,193.08 x 25%all 4 years 2nd yr 1,411,048.27 |[3rd 1,411,048.27 1,411,048.27
$1,341 ,405.96 x 25%all 4 years 1st yr 335,351.49 |2nd 335,351.49 372,974.87
$1,625945.94 x 25%all 4 years 1st 406,486.49 362,500.00
__2,579,100.46 |2,752,430.75 2,746 067.64
Page 7 of 9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Battle Creek Capital Purchases
Schedule E
Expenses for the period 07/01/18 through 05/31/19
FY18 FY19
Battle Creek Capital Purchases Amended FY18 Appoved FY19
Budget Actuals Budget Actuals
Used 2007 Chevrolet Silverado 8,800 8,800
Used 2006 Chevrolet Silverado 7,700 7,700
Total capital revenue fund purchases 16,500 16,500 -
Page 8 of9
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Battle Creek Administrative Costs
Schedule F
Expenses for the period 07/01/18 through 05/31/19
Run Date:07/19/19
Summary By Expense Type FY 19 FY 18
FY19 Budget %;
,
Aprroved 07/01/18 -(Over)Under ||FY18 Aprroved|..:
,Budget _,05/31/19 _HEA Actual |]|AEAActual_|Total Actual |Budget to Date|{|Budget,|Total Actual
Summary By Expense Type
Administrative Costs $:$$_270,258.67|$170,412.59]$440,671.26 |$(440,671.26)f |$-|$137,456.45
$E $-|$270,258.67 |$170,412.59 |$440,671.26 |$(440,671.26)]|$-|$137,456.45
FERC 920 &930 -Administrative Expense
Bond issue Costs
Administrative Costs $-$-_|$-_4$-_|$-_{$s :$-_|$:
Bond Issue Costs Total $-$-_[$s -_4$-_{$-_}$-$-[$s -
AEA Bradley Fixed Admin Fees
Administrative Costs $:$-_|[s 7,421]$154,000/$161,421 |$(161,421.05)]|$-_[$s 25,525
AEA Bradley Fixed Admin Fees Total $:$-|s$7,421]$_154,000]$161,421}$(161,421.05)}1 $-|[$25,525
Operating Committee Exp-Legal
Administrative Costs $-$-$:$12,247 |$12,247 }$ (12,246.92)]1 $-$17,082
Operating Committee Exp-Legal Tota!$-$-$:$12,247 |$12,247 }$ (12,246.92)]1 $-S 17,082
Operat Committee Exp-Arbitrage
Administrative Costs $:$-_|[$-_|$-_{$-_|$:$-_|s 2,180OperatCommitteeExp-Arbitrage Total |$-$-_[$s -_[$s -_{$-{$-$-4$2,180
Trust &Account Fees
Administrative Costs $-$-$-S 4,083 |$4,083 |$-(4,082.82)]|$-S 1,197
Trust &Account Fees Total $-$-_{$-[S$4,083 |$4,083 |$-(4,082.82)][$-[$1,197
Misc Admin
Administrative Costs $-$-$-$831$83|$(82.85)]1 $-$2,276
Mise Admin Total $-$-|$-$s 831$8315 (82.85)}|$-[S$2,276
Professional consultants
Administrative Costs $-$-_|$262,838]$-__|$___262,838 |$(262,837.62)|$-fs 89,196
Professional consultants Total $-$-$262,838 |$-$262,838 |$(262,837.62)}|$-S 89,196
FERC 920 &930 -Administrative Expense Total]$-$-$270,259 |$170,413 |$440,671 |$(440,671.26)|1 $ba $137,456
Page 9 of 9
Bradley Lake Operator Report
BPMC
July 26,2019
Unit Statistics:*as of July 23,2019
Generation Unit 1 (MWhrs)Unit 2 (MWhrs)Total (MWhrs)
June 2019 24,491 18,928 43,419
Hydraulics Avg.Lake Level (ft.)Usage (ac ft.)Fish water (CFS)
June 2019 1147.4'43,625 493.5
Generation Unit 1 (MWhrs)Unit 2 (MWhrs)Total (MWhrs)
uly 2019*15,116 9,644 24,760
Hydraulics Avg.Lake Level (ft.)Usage (ac ft.)Fish water (CFS)
uly 2019*1,164.5'24,508 2,792
Lake Level -1,169.7'as of July 23,2019
Capital Projects:
1)
2)
3)
Swan Lake Fire -The fire is being managed by an inter-agency fire management
team.In order to meet their goals of protecting fire personnel,local citizens,
infrastructure,and the 115 kV transmission line,an outage was taken on the
Sterling to Quartz segment.This outage allowed fire personnel access to work
around the line and structures to enhance fire breaks and back-burn critical areas of
fuel adjacent to Right of Way.Due to these efforts the fire crews were able to
control the fire and prevent damage to the transmission line and structures.This
outage also curtailed transmission of Bradley power to the Northern utilities.The
outage impacted the ability for Bradley to generate and has resulted in
threateningly high levels at the lake.
Due to high lake levels -It is likely that we will spill due to the fire outage and the
high inflows from the warm river,then it rained very hard.
Mechanical Divider issue -I have received an email from the proposed supplier
for the new dividers that increases the cost of the steel by $19,144.00.This is likely
due to steel tariffs.We will be approaching the second highest bidder to see if they
can hold their price (currently about $6,000 more than the previous low bidder).
Bradley Lake Operator Report Page 1 of 3
4)ABB fix on the pole connection -I have the poles on the Homer side of the bay and
we are preparing to ship them to ABB for repair.
5)Fish Water Control Automation -Seems to be working well at this point.
6)Invasive Weeds -A follow up inspection was held on June 25*,we received high
marks for our efforts.
7)Fire System Replacement -Walkthroughs by contractors proposing are scheduled
for July 29 through 31.
8)Bridge repair -One of the older bridges has developed a large hole (see attached
Picture).We will need to make repairs soon.This could be a safety hazard.
9)Locked Gate installed on Battle Creek Bridge -In light of the damaged bridge and
the fact that someone (possibly not of Bradley or ORION)has been making "brodies”
in the Martin River,we have installed a gate at Battle Creek to prevent access from
either side.
10)AEA Board of Directors -Visited Bradley on July 11%.
11)SPCC Annual training -Completed July 15%.
12)Bradley O&D Meeting -Held at Bradley July 16%.
Operations,Maintenance,and Inspections:
1)ARECA Insurance Inspection -The inspector was at Bradley July 9th.
2)June Unit availability -Unit 1 -97%,Unit 2 -72.9%.Capacity factor for June
for Unit 1 was 54%and for Unit 242%
3)July Unit availability -Unit 1 -100%,Unit 2 -45.8%(Island)Capacity factor
for July for Unit 1 was 43.7%and for Unit 2 -27.7%
4)Safety meeting -Meeting was held on June 17 and then on July 8th.
5)New Trainee -we have a new trainee that started June 17".
6)Additional New Trainee -we need to hire the sixth person immediately.
Bradley Lake Operator Report Page 2 of 3
reet hesAres sfears.
Bradley Lake Operator Report Page 3 of 3
Bradley O&D Report to the BPMC
Friday July 26,2019
1.Bradley Lake KPI's -continued discussion and work on developing Bradley Lake
KPI's
2.Bradley Lake Staffing requirements -Bradley O&D Committee unanimously
approves hiring 2"¢Operator Trainee in anticipation of impending operator
retirements
Page 1 of 1
Bradley Lake Project Management Committee
ALASKA ENERGY AUTHORITY (AEA)
Regular Meeting -Teleconference
Public Notice
Bradley Lake Project Management Committee
Notice is hereby given that the Bradley Lake Project Management Committee will
hold a regular meeting on Friday,July 26,2019 at 10:00 a.m.
This meeting will be conducted by electronic media pursuant to AS 44.62.310 at
the following location:
Alaska Energy Authority
Board Conference Room,
813 West Northern Lights Boulevard
Anchorage,Alaska
A teleconference line has been setup for those unable to attend in person.Dial 1-888-585-9008 and when prompted,enter
code 134-503-8994
For additional information,please contact the AEA executive assistant at (907)771-3074.
The public is invited to attend.The State of Alaska (AEA)complies with Title
ll of the Americans with Disabilities Act of 1990.Disabled persons requiring
special modifications to participate should contact AEA staff at (907)771-3000
to make arrangements.
Attachments,History,Details
Attachments
BPMC 7-26-19 Agenda(full packet).pdf
Revision History
Created 7/19/2019 2:44:43 PM by e6f9d8b3-e991-
4579-aade-ab39b6b33f10
Modified 7/23/2019 11:57:15 AM by e6f9d8b3-
€991-4579-aade-ab3 9b6b33f10
Modified 7/25/2019 12:51:04 PM by e6f9d8b3-
e991-4579-aade-ab39b6b3 3f10
Details
Department:
Category:
Sub-Category:
Location(s):
Project/Regulation #:
Publish Date:
Archive Date:
Events/Deadlines:
Commerce,Community and
Economic Development
Public Notices
Anchorage
7/19/2019
7/27/2019
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
-REGULAR MEETING
Alaska Energy Authority Board Room
(or AGENDAFriday,July 26,2019|oo 10:00 a.m.NDWnFWDbP813 W Northern Lights Blvd,Anchorage
To participate dial 1-888-585-9008 and use code 134-503-899#
CALL TO ORDER
ROLL CALL FOR COMMITTEE MEMBERS MolePUBLICROLLCALL bsPUBLICCOMMENTS
AGENDA APPROVAL lange Ay ye.PRIOR MINUTESMay 17,2019 fon Chair.MeNEWBUSINESS-.WL CfaltA.Election of Officers
B.Motion to Approve BCPU Legal Expenses
C.Bradley FY2019 Budget Motion Budget Subcommittee
D.Bradley FY2020 Budget Motion and Amendment Budget Subcommittee
E.Battle Creek Project Update AEA
F.CEA/ML&P Merger Issues (Respecting Bradley)Kirk Gibson
COMMITTEE ASSIGNMENTS Reports
A.Budget to Actual Budget SubcommitteeB.Operators Report Roby Tdouy HEA
C.O&DRe Kuse repos fr fale.port -Pete Sarauer
meEXECUTIVESESSION-e CreekCommiSSiqn.uLocheveEHECvee >eed 4Lig?Beeeoyff
Agenda Minutes Executive Session
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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
BPMC 7/26/19
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Roll Call
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Chugach Electric Association Rh*[City of Seward <=Municipal Light &Power
Homer Electric Association
Golden Valley Electric Association
Alaska Energy Authority <ISISISISISINNext Meeting:September 27,2019 yt hibenl momnunalia
ATTENDANCE -BPMC MEETING,July 26COMMITTEEMEMBERS|
ALTERNATE _|J.Cory Borgeson,Chair GVEA ,Leo Quiachon a
|VA Lee Thibert :|CEA ||Burke Wick
:"Brad Janorschke |HEA Bob Day 7WaBryanCarey,Secretary/T reasurer )AEA.!Curtis Thayer
WA Tony Izzo,Vice Chair |MEA |WA Tony ZellersSYAnnaHenderson.|MLP Jeff WarnerAS,sohn Foutz 7 |SEW |,-
Public Members |,
COUNSEL
Sf 8 Brian Hickey (CEA):WF Ki Gibson,McDowell Rackner &Gibson|Mark Johnson (CEA)|:|VY stefan Saldanha,Dept of Law7ASSherrHigher(CEA)-oe -AEA Brenda Applegate|
|PaulRisse(CEA)'KatieConway|AyMatt Clarkson (CEA)_/Amy Adler;|Josh Resnick (CEA)a /io 7 7 Jocelyn Gardner oeVaRurheWeel,"Pty duvthasn Brandi White |
HEA |||Alan Owens (HEA)Carmen Noble(A.EeilyHutchinsonHEA)Rich Boldin David LockardSvLarryJorgensen(HEA)-|S 5Jessica Houston OOaaakato(ae _|Ashton1 Compton _Atha |Ve Kirk WarreniSJ.Moly Morrison (MLP)_|!S gi MalyeGVEA"Ron Woolf (GVEA)avs
:||Pete Sarauer (GVEA)__Other |Rick Baldwin (eatin&Butler)"ies”"Jim Brooks (MEA)eee V Bern pebemnitech-(eel)David Pease (MEA)_a Bers dnith )_Matt Reisterer (MEA)_bo OV Beanie ages"Ed Jenkins (MEA)WV Don
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Bradley Lake Project Management Committee
Friday,July 26,2019
**PLEASE WRITE LEGIBLY™
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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
List of Representatives
Representative Alternate Contact info
Golden Valley Electric Association
Cory Borgeson
907-458-5866 Leo Quiachon
Email:cborgeson@gvea.com
Email:LIQuiachon@gvea.com
Assistant:Susan Redlin Ph:907-458-5721
P.O.Box 71249,Fairbanks,AK 99707
Matanuska Electric Association
Email:tony.izzo@mea.coop
Tony Izzo Email:tony.zellers@mea.coop
907-761-9212 Tony Zellers Assistant:Dawn Baham Ph:907-761-9285
;P.O.Box 2929 (163 Industrial Way)(tour Char)Palmer,AK 99645
Alaska Energy Authority
Email:bcarey@akenergyauthority.org
Bryan Carey Email:cthayer@akenergyauthority.org
Secretary/Treasurer Curtis Thayer Assistant:Ashton Doyle Ph:771-3074
771-3065 Email:acompton@akenergyauthority.org
813 W.Northern Light Blvd,Anch.AK 99503
Anchorage Municipal Light &Power
Email:anna.henderson@anchorageak.gov
Anna Henderson Email:warnerja@muni.orgJeffWarner263-5202 Assist:jody.abruzzino@anchorageak.gov
Ph:263-5416 1200 E.1st Ave,Anchorage,AK 99501
Chugach Electric Association
Email:Lee_thibert@chugachelectric.com
Lee Thibert .Email:Burke_wick@chugachelectric.com
762-4517 Burke Wick Assistant:Connie Owens Ph:762-4747
(Mw Veet CLavr)5601 Electron Drive,Anchorage,AK 99518
City of Seward <
John Foutz Email:jfoutz@cityofseward.net
224-4071 Assistant:Tatiana lachim
None tiachim@cityofseward.net Ph:907-224-4073Cell:907-362-1785 P.O.Box 167 (238 5th Avenue)Seward,AK 99664
Homer Electric Association
Brad Janorschke
Email:bjanorschke@homerelectric.com
Email:bday@homerelectric.com Assistant:
907-283-2312 Bob Day Heather Smith Ph:907-283-2334
280 Airport Way,Kenai,AK 99611
Kirk Gibson Email:Kirk@mcd-law.com
McDowell Rackner &Gibson PC 419 SW 11th Street,Suite 400
Wk:503-290-3626;C ell 503-708-1341 Portland,Oregon 97205
Revised Date:7/23/2019
Committee/Subcommitee Representative Email Address Alternate jAlternate email address
Intertie Management Committee Brian Hickey -CEA (Chair)brian hickevwicueachelectric com Shern_Highers sherri_highers@chugachelectric.com
Reports To (N/A)Kirk Warren -AEA kwarreniuakenerevauthority ore David Lockard diockard@akenergyauthority.org
Cory Borgeson GVEA chorvesonwirvea com Ron Woolf,tewoolfG@gvea.com
Mark Johnston -ML&P.ynark johnston:w-anchoraveak coy Jade Tsai jade.tsai@anchorageak.gov
tony.izzo.@mea.coop Deanna Hracha Deanna.hracha@mea.coop
Standards Committee -Chair?
Reports To (IMC)
[Standards Compliance Subcommittee -Chair?
Reports To (IMC)
Larry Jorgensen -HEA (Invite)
Jeff Warmer -ML&P jeff.wamer@!anchorageak.gov Ken Langford ken,langford@ anchorageak.gov |
Edlenkin -MEA edward ienkin@'mea.coon Lance McKimson lance,imea.coon.j
Dan Bishop -GVEA drbishop@ gvea.com Rich Piech Tpiech@gvea.com
David Lockard -AEA dlockard@:akenetgyauthonty.org,Kirk Warren kwarren@akenergyauthonity.org
Brian Hickey -CEA brian_hickey@chugachelectnc.com Paul Risse paul_risse@chugachelectric.comLarryJorgensen-HEA Invitee)ljorgensen(@ homerelectric.com Bob Day -HEA (Invitee)bday@-homerelectric.com }
Matt Clarkson -CEA matthew clark ech belectric com,Burke Wick burke wii m helectric.com
Jeff Wamer -ML&P.icf.b keoy Anna Hend annahend:hi k.goy
David Pease -MEA david pease.@mea.coop Ed Jenkin edward.jenkin@:mea.coopDanBishop-GVEA drbishop@gvea.com Keith Palchikoff kepalchikoffi@.gvea.com
Kirk Gibson Kirk@mrg-law.com
Tjorgensen@ homerelectic.com Bob Day -HEA (Invite)bday@ homerelectric.com
Tariffs and Regulatory Affairs Committee
Reports To (IMC)
Operating Committee
Reports To (IMC)
Anna Hend ML&P (Chair)anna bend.poy Juliet Cruz.juliet cruz@anch gov
David Pease -MEA david.pease(@mea.coop Matt Reisterer matt.reisterer¢imea.coop.
Monica Grassi-GVEA Ingrassi@gvea.com Brian Youngberg bly@igvea.com
Arthur Miller Arthur Miller a chuvacheleciric com Tom Schulman Tom Schulman chusachelectric com
Jeff Warmer -ML&P jeff.wamen@ anchorageak.gov Ryan Gamer ryan.garner@anchorageak.gov
David Lockard -AEA dlockaniidak honty.org Kirk Warten Kwanen@ak none om
Ed Jenkin -MEA (chair)edward.jenking?mea.coop Jon Sinclair,jon sinclair mea.coop
Dan Bishop -GVEA drbishop@igvea.com Rich Piech Tpiech@:gvea.com
Russell Thomton Russ Thoroton g:chuvacheleciric cam Burke Wick burke_wick@;chugachelectric.com.
Larry Jorgensen -HEA (Iaviter)ljorgensen@ homerelectric.com Mark Peery -HEA (Invitee)mmneerabomerelectric com
Budget Subcommittee:Jocelyn Gamer AEA (chair)jgamer@akenergyauthority.org David Lockard diockard@akenergyauthonity.org
Reports To (OC)Mollie Morison -ML&P mollie.morrison@anchorageak.gov Jade Tsai jade.tsai@anchorageakgovMattReisterer-MEA matt.reisterer@mea.coop Deanna Hracha Deanna.hracha@mea.coopCoryBorgeson-GVEA chorgeson@:gvea.com.Ron Woolf,rewoolfiaigvea.comJodyWolfe-CEA jody_wolf2@chugachelectnc.com Sherri Highers sherri_highers(@:chugachelectric.com
Dispatch and System O
Reports To (OC)Jeff Wamer -ML&P (Chair)icfl.war !Keay Ryan Gamer WAL gamen@anch gon
Lance McKimson -MEA.Jance.mckimson@mea.coop Ed Jenkin edward.jenkin@mea.coopPeteSarauer-GVEA jphsarauer(@igvea.com Molly Howard mahoward@gvea.com
John Johnson -CEA john_johnson@chugachelectric.com,Dee Fultz,Dee Fultz:chuvachelectric com
Jim Cross -HEA (Invites)joross(@;homerelectric.com:,
Alan Owens -HEA (invitee)aowens@ homerelectric.com Bob Day -HEA (Invitee)bday@)homerelectric.com
Engineering,Relay and Retiability Aung Thuya -ML&P.aung.th hy k gov AL Mitchell alan.mitchell hi kk goy
Reports To (OC)Rob Wilson -MEA robert.wilson(@mea.coop Jon Sinclair Jon.sinclaing mea.voop
Nathan Minnema -GVEA njminnema@gvea.com Dan Bishop drbishop@gvea.com
Adam Vogel -CEA (Chair)adam_vogel@:chugachelectric.com Luke Sliman luke_sliman@chugachelectric.com
Ratings Ken Langford -ML&P (Chair)ken.langford@anchorageak gov Nat Lewis nat.lewis@ anchorageak.gov |
Reports To (OC)Mann.Mb michael manni@ mea.coon.Josh Crowell -MEA,Joshua cme lLumes coop
John Kelly -GVEA hkelly@.gvea.com Keith Palchikoff kepalchikoff@gvea.com
Dee Fultz -CEA.dee _fultz@nchugachelectric.com Dustin Highers Dustin Hichersa:chuvachelectric com
Alan Owens -HEA (Invitee)Aowens@:HomerElectric.com Larry Jorgensen -HEA (lavitee)_|jorgensen@homerelectric.com
[e)i i and S Jeff Wamer -ML&P.iff.gov Ken Laneford ken)fl be k.goy
Reports To (OC)Greg Chamberlain -MEA (chain)gregory chamberlain smea.coop Rob Zehnder robert.zehnders mea.coop
Rich Piech -GVEA ripiech@)gvea.com.Pete Mondelli pymondelli@gvea.comBurkeWick-CEA.burke_wick@chugachelectric.com Tusi Faafetai Tusi Faafetaiichuvachelectric com
SCADA and T:Michael -ML&P michael gov
Allen Sparks -GVEA AR.4 com.Lance Roberts linot com,
Rob Wilson -MEA robert.wilson@imea.coop Cathy Penna cathy.penna@mea.coop
Dayid Lockard -AEA dlockard@akenergyauthority,org Kirk Warren kwarren@akenergyauthority.org
Paul Johnson -CEA (Chair)paul johnson@chugachelectric.com Bill Murray bill_murray@chugachelectric.com }
System Studies Subcommittee:Aung Thuya -ML&P aung.thuya@anchorageak.gov Al Mitchell alan.mitchell@anchorageak.gov
Kehun kelun sumansaneg meacoon.Ed Jenkin:MES phwanLieokung meacoon
Keith Palchikoff -GVEA kepalchikofi@gvea.com Chase Rixie.cmrixig@gvea.com
Russ Thomton -CEA (chair)Russell_thomton@:chugachelectric,com Adam Vogel adam_vogel@chugachelectric.com
David Lockard -AEA diockard@akenergyauthonity.org,Kirk Warren kwarren@akenergyauthonity.org
Mike Tracy -HEA (invite mtracy@:homerelectric.com.
NQMUPWNBRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
:REGULAR MEETINGyrAGENDAFriday,July 26,2019
«oy 10:00 a.m.
Alaska Energy Authority Board Room
813 W Northern Lights Blvd,Anchorage
To participate dial 1-888-585-9008 and use code 134-503-899#
CALL TO ORDER
ROLL CALL FOR COMMITTEE MEMBERS fowlPUBLICROLLCALL
PUBLIC COMMENTS Mm
AGENDA APPROVAL UbavglPRIORMINUTES-May 17,2019 Char oz
NEW BUSINESS Wit c /;
A.Election of Officers
B.Motion to Approve BCPU Legal Expenses
C.Bradley FY2019 Budget Motion Budget Subcommittee
D.Bradley FY2020 Budget Motion and Amendment Budget Subcommittee
E.Battle Creek Project Update AEA
F.CEA/ML&P Merger Issues (Respecting Bradley)Kirk Gibson
COMMITTEE ASSIGNMENTS Reports
A.Budget to Actual Budget SubcommitteeB.Operators Report Reb Dou HEAC.O&DReport >usd pepo fr foe Pete Sarauer
EXECUTIVE SESSION -Battle Creek
MEMBERS COMMENTS
NEXT MEETING DATE -September 27,2019 -¥fuebeg 7
ADJOURNMENT .sesegnrne rs)cote VN (?)
HEA
|Sherri Higher (CEA)-
Paul Risse (CEA)"Matt Clarkson (CEA)"Josh Resnick(CEA)
ATTENDANCE -BPMC MEETING,July 26_COMMITTEE MEMBERS|Cory Borgeson,Chair
'Lee ThibertiBradJanorschke
Bryan Carey,Secretary/Treireasurer
Tony Izzo,Vice Chair_Anna Henderson:John Foutz
Public MembersBrianHickey(CEA)
:Mark Johnson (CEA)
|Alan Owens (HEA)Emily HtHutchinson (HEA)-Larry Jorgensen (HEA)-
"Steve Canon (HEA)i
"Molly Morrison (MLP):Ron Woolf (GVEA)Pete Sarauer (GVEA)Jim Brooks (MEA)
-David Pease (MEA)
"Matt Reisterer (MEA)_
"Ed Jenkins (MEA)
:Other
ALTERNATE
'Leo Quiachon
_Burke Wick
|Curls Thayer"Tony Zellers|Jeff Warner
COUNSEL
Kirk Gibson,McDowell Rackner &Gibson
PC
Stefan Saldanha,Dept of Law
Brenda Applegate
Katie Conway
|Amy Adler|Jocelyn Gardner oe_Brandi White oe"Carmen Noble|David Lockard|Jessica Houston|Ashton Compton
|Kirk Warren
t
|
-Rick Baldwin (Baldwin&Butler)
|
CHECKLIST FOR
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETINGS
Meeting Date/Time:July 26,2019
Task CONFIRMED
/DATE
1.|Identify possible dates -Call HEA first to get available dates of the Chairman,Brad Xx
Janorschke (call his Exec Assistant,Heather 907-283-2334).Meeting is usually 2 hours long.
2.|Check dates for Bryan Carey and the board room before calling other utilities for dates.Kirk X
Gibson is not available the 4°Thursday of each month.Ideally the last two weeks of the
month.Make sure it's not a state holiday.Need five for quorum.
3.|Once date/time is set send calendar meeting request to all members,in Outlook Contacts
"BPMC MEMBERS ”with meeting date/time/location (ask for documents to be emailed for
packet inclusion -including action items.
4.|Secure meeting room for use (block out 60 minutes prior to meeting to allow for set-up time)X
5.|One week prior to the meeting draft the agenda.Ask Homer Electric and Bryan for items.
Draft Agenda and send to Bryan first then the final to Chair to approve.x
6.|After agenda is approved post it on the AEA website under Events.x
7.|Post to the State of Alaska's Online Notice System 5 business days prior to the meeting.
Attach agenda.x
8.|Gather documents from members.Due date is two days prior to the meeting.x
9.|Email packet to members including all attachments (teleconference information/agenda/draft
of previous meeting minutes/motions/general handouts)(Send docs in PDF format)
10.|Print 12 full packet of information and bring to the meeting for the committee members,7+attorneys (3),AEA Executive Director,and your copy.Set out tent cards.
11.|For handouts print out copies of other items.Easiestisto-make 20
packets y a Clip.No need to copy the prior minutes for the public.W iN
12.|MEETING DAY-Put sign in sheet on end of the board room table and lay out the handouts
next to it.
13.|ALSO BRING TO THE MEETING:List of Reps and Minutes in final form from the last
meeting for Chair's signature if they are approved.
14.)Sign in on the phone 5 minutes prior.
15.|Accutype will be present but also record from our system.Jocelyn most like will have you
display some documents up on the screen.
16.|Following the meeting:Make sure you disconnect the phone.Stop recording.Have Chair andBryansignapprovedminutes..
17.|Take the disc from the recording out of the system and download recording and place in
O:drive and also in BPMC meeting folder
18.|Send a pdf of the signed minutes to the committee members.|will do this upon my return.