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Home My WebLink AboutBPMC Special June 4, 2019BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING TELECONFERENCE SPECIAL MEETING June 4,2019 ONG.1.CALL TO ORDER Chair Borgeson called the teleconference special meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 3:00 p.m.A quorum was established. 2.ROLL CALL FOR COMMITTEE MEMBERS Cory Borgeson (Golden Valley Electric Association [GVEA]);Tony Zellers (Matanuska Electric Association [MEA]);Bryan Carey (Alaska Energy Authority [AEA]);Lee Thibert (Chugach Electric Association [CEA]);Anna Henderson (Anchorage Municipal Light & Power [ML&P]);John Foutz (phone)(City of Seward);and Brad Janorschke (phone) (Homer Electric Association [HEA]). 3.PUBLIC ROLL CALL Ashton Compton,Curtis Thayer,Kirk Warren (AEA);Burke Wick (phone)(CEA);Stefan Saldanha (phone)(Department of Law);Ron Rebenitsch (Energy Engineering);Bob Day (phone),Larry Jorgenson (phone)(HEA);Kirk Gibson (McDowell Rackner Gibson,PC); David Pease (MEA);and Robert Owens (MOA Law). 4.PUBLIC COMMENTS None. 5.AGENDA APPROVAL MOTION:Mr.Carey made a motion to approve the agenda.Motion seconded by Mr. Thibert. The motion passed unanimously. MOTION:Mr.Thibert made a motion to go into Executive Session to discuss legal and financial matters related to the Battle Creek construction work.Motion seconded by Mr.Zellers. The motion passed unanimously. 6.EXECUTIVE SESSION:3:04 p.m. A.Battle Creek The Committee reconvened its regular meeting at 4:05 p.m. BPMC Minutes 6/4/19 Page 1 of 2 Chair Borgeson advised the Board did not take any formal action on matters discussed while in executive session. Kirk Gibson,McDowell Rackner Gibson,PC,followed up on a Battle Creek issue.He informed the claim specialist was engaged by his firm,per the directive at the May 17% BPMC meeting.Mr.Gibson requested the Committee officially ratify the action. MOTION:Mr.Thibert made a motion to ratify the engagement of the claim specialist Interface Consulting International through McDowell Rackner Gibson,PC.Motion seconded by Mr.Janorschke. A roll call was taken,and the motion passed unanimously. Chair Borgeson advised the BPMC requested Stefan Saldanha,Department of Law,and Mr. Gibson to work together to identify legal construction counsel and to report back to BPMC. 7.MEMBERS COMMENTS Mr.Carey noted he will be away for a couple of weeks.He ensured Kirk Warren,AEA,and Ron Rebenitsch,Energy Engineering,will do a good job monitoring the project. Ms.Henderson expressed appreciation for the efforts and diligent work thus far. Mr.Janorschke thanked Mr.Carey and Mr.Rebenitsch for their efforts. Chair Borgeson expressed appreciation for the team effort and is thankful Bob Day,HEA,is at the site.He gave a special thanks to Ashton Compton,AEA. 8.NEXT MEETING DATE-July 26,2019 The next regular meeting is scheduled for July 26,2019. Chair Borgeson informed this is his final meeting as Chair. 9.ADJOURNMENT There being no further business for the committee,the meeting adjourned at 4:09 p.m. (2 erg pae--Cony Borgeson,Chair Attest:"7,4.foAlaska£nergy Authority,Secretaiy" BPMC Minutes 6/4/19 Page 2 of 2 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING TELECONFERENCE SPECIAL MEETING June 4,2019 of 1.CALL TO ORDER Chair Borgeson called the teleconference special meeting of the Bradley Lake Hydroelectric Project Management Committee to order at 3:00 p.m.A quorum was established. 2.ROLL CALL FOR COMMITTEE MEMBERS Cory Borgeson (Golden Valley Electric Association [GVEA]);Tony Zellers (Matanuska Electric Association [MEA]);Bryan Carey (Alaska Energy Authority [AEA]);Lee Thibert (Chugach Electric Association [CEA]);Anna Henderson (Anchorage Municipal Light & Power [ML&P]);John Foutz (phone)(City of Seward);and Brad Janorschke (phone) (Homer Electric Association [HEA]). 3.PUBLIC ROLL CALL Ashton Compton,Curtis Thayer,Kirk Warren (AEA);Burke Wick (phone)(CEA);Stefan Saldanha (phone)(Department of Law);Ron Rebenitsch (Energy Engineering);Bob Day (phone),Larry Jorgenson (phone)(HEA);Kirk Gibson (McDowell Rackner Gibson,PC); David Pease (MEA);and Robert Owens (MOA Law). 4.PUBLIC COMMENTS None. 5.AGENDA APPROVAL MOTION:Mr.Carey made a motion to approve the agenda.Motion seconded by Mr. Thibert. The motion passed unanimously. MOTION:Mr.Thibert made a motion to go into Executive Session to discuss legal and financial matters related to the Battle Creek construction work.Motion seconded by Mr.Zellers. The motion passed unanimously. 6.EXECUTIVE SESSION:3:04 p.m. A.Battle Creek The Committee reconvened its regular meeting at 4:05 p.m. BPMC Minutes 6/4/19 Page |of 2 Chair Borgeson advised the Board did not take any formal action on matters discussed while in executive session. Kirk Gibson,McDowell Rackner Gibson,PC,followed up on a Battle Creek issue.He informed the claim specialist was engaged by his firm,per the directive at the May 17% BPMC meeting.Mr.Gibson requested the Committee officially ratify the action. MOTION:Mr.Thibert made a motion to ratify the engagement of the claim specialist Interface Consulting International through McDowell Rackner Gibson,PC.Motion seconded by Mr.Janorschke. Aroll call was taken,and the motion passed unanimously. Chair Borgeson advised the BPMC requested Stefan Saldanha,Department of Law,and Mr. Gibson to work together to identify legal construction counsel and to report back to BPMC. 7.MEMBERS COMMENTS Mr.Carey noted he will be away for a couple of weeks.He ensured Kirk Warren,AEA,and Ron Rebenitsch,Energy Engineering,will do a good job monitoring the project. Ms.Henderson expressed appreciation for the efforts and diligent work thus far. Mr.Janorschke thanked Mr.Carey and Mr.Rebenitsch for their efforts. Chair Borgeson expressed appreciation for the team effort and is thankful Bob Day,HEA,is at the site.He gave a special thanks to Ashton Compton,AEA. 8.NEXT MEETING DATE-July 26,2019 The next regular meeting is scheduled for July 26,2019. Chair Borgeson informed this is his final meeting as Chair. 9,ADJOURNMENT There being no further business for the committee,the meeting adjourned at 4:09 p.m. BY: Cory Borgeson,Chair BPMC Minutes 6/4/19 Page 2 of 2 BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC) TELECONFERNCE SPECIAL MEETING AGENDA Tuesday,June 4,2019 3:00 p.m. Alaska Energy Authority Board Room 813 W Northern Lights Blvd.Anchorage,AK 1-888-585-9008 Conference Room Code 134-503-899# CALL TO ORDER ROLL CALL FOR COMMITTEE MEMBERS PUBLIC ROLL CALL PUBLIC COMMENTS AGENDA APPROVAL EXECUTIVE SESSION -Discuss legal and financial matters with legal counsel related to: A.Battle Creek MEMBER COMMENTS NEXT MEETING DATE -July 26,2019 ADJOURNMENT Text for Motion to Enter Executive Session Chair:I will entertain a motion to go into Executive Session. Member:I move that the committee enter an Executive Session to discuss confidential matters related to legal issues concerning the Battle Creek Diversion Project. (another member seconds;chair will adjourn the special meeting to enter executive session) Committee entered Executive Session at (time). The committee reconvened its special meeting at ___(time). Note:A quorum was established.Chair Borgeson advised that the committee had not taken any formal action on the matters discussed while in Executive Session. Bradley Lake Project Management Committee Special Meeting ALASKA ENERGY AUTHORITY Special Meeting Public Notice Bradley Lake Project Management Committee Notice is hereby given that the Bradley Lake Project Management Committee will hold a special meeting on Tuesday,June 4, at 3:00 p.m. For additional information,please contact the AEA executive assistant at (907)771-3074. This meeting will be conducted by electronic media pursuant to AS 44.62.310 at the following location: Alaska Energy Authority Board Conference Room,813 West Northern Lights Boulevard,Anchorage,Alaska;a teleconference line has been set up for those unable to attend in person.Dial 1-888-585-9008,Enter Code 134-503-899#. The public is invited to attend.The State of Alaska (AEA)complies with Title II of the Americans with Disabilities Act of 1990 Disabled persons requiring special modifications to participate should contact AEA staff at (907)771-3000 to make arrangements. Attachments,History,Details Attachments Details -4-Commerce,Community andBPMC6-4-19 Agenda.paf Department:Economic bevelopment Revision History Category:Public Notices Created 5/31/2019 11:41:49 AM by e6f9d8b3-Sub-Category: e991-4579-aade-ab39b6b33f10 Location(s):Statewide Modified 5/31/2019 11:42:20 AM by e6f9d8b3-Project/Regulation #: e991-4579-aade-ab3 9b6b33f10 Publish Date:5/31/2019 Archive Date:6/5/2019 Events/Deadlines: BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC) TELECONFERNCE SPECIAL MEETING A?END Tuesday,June 4,2019 3:00 p.m. Alaska Energy Authority Board Room 813 W Northern Lights Blvd.Anchorage,AK 1-888-585-9008 Conference Room Code 134-503-899# CALL TO ORDER ROLL CALL FOR COMMITTEE MEMBERS PUBLIC ROLL CALL PUBLIC COMMENTS AGENDA APPROVAL EXECUTIVE SESSION -Discuss legal and financial matters with legal counsel related to: A.Battle Creek MEMBER COMMENTS NEXT MEETING DATE July 26,2019 ADJOURNMENT CHECKLIST FOR BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETINGS Meeting Date/Time:June 4,2019 Task CONFIRMED !DATE 1.|Identify possible dates -Call HEA first to get available dates of the Chairman,Brad X Janorschke (call his Exec Assistant,Heather 907-283-2334).Meeting is usually 2 hours long. 2.|Check dates for Bryan Carey and the board room before calling other utilities for dates.Kirk X Gibson is not available the 4"Thursday of each month.Ideally the last two weeks of the month.Make sure it's not a state holiday.Need five for quorum. 3.|Once date/time is set send calendar meeting request to all members,in Outlook Contacts wa"BPMC MEMBERS ”with meeting date/time/location (ask for documents to be emailed for packet inclusion -including action items. 4.|Secure meeting room for use (block out 60 minutes prior to meeting to allow for set-up time)xX 5.|One week prior to the meeting draft the agenda.Ask Homer Electric and Bryan for items. Draft Agenda and send to Bryan first then the final to Brad J to approve.\- 6.|After agenda is approved post it on the AEA website under Events.- 7.|Post to the State of Alaska's Online Notice System 5 business days prior to the meeting. Attach agenda. 8.|Gather documents from members.Due date is two days prior to the meeting.7 Fak 9.|Email packet to members including all attachments (teleconference information/agenda/draft Aofpreviousmeetingminutes/motions/general handouts)(Send docs in PDF format) 10.|Print 12 full packet of information and bring to the meeting for the committee members,.apdattorneys(3),Janet,and your copy.Set out tent cards.juvk 11.|For handouts print out 20 agendas and 20 copies of other items.Easiest is to make 20 packets bound by a clip.No need to copy the prior minutes for the public.Ve 12.|MEETING DAY -Put sign in sheet on end of the board room table and lay out the handouts wanexttoit. 13.|ALSO BRING TO THE MEETING:List of Reps and Minutes in final form from the last meeting for Chair's signature if they are approved.N A > 14.|Sign in on the phone 5 minutes prior.wi 15.|Accutype will be present but also record from our system.Jocelyn most like will have you display some documents up on the screen.Wt é part teattsCUtanmus16.|Following the meeting:Make sure you disconnect the'phon&.Stop recording.Have Chair and Bryan sign approved minutes. 17.|Take the disc from the recording out of the system and download recording and place in ooO:drive and also in BPMC meeting folder 18.|Send-e-pdf-efthe-signed minutes to the committee Membershwit-de-this-upan my return. _COMMITTEE MEMBERS --ATTENDANCE --BPMC MEETING,June 4 ALTERNATE i J |Cory Borgeson,Chair |GVEA Leo Quiachon Y Lee Thibert BO CEA JV Burke Wick - :vA Brad Janorschke HEA av,Bob Day a |J Bryan Carey,Secretary/Trereasurer a AEA VV Curtis Thayer a 7 -Tony Izzo,Vice Chair -MEA /|Tony Zellers_A Anna Henderson -7 MLP /Jeff Warner - John Foutz SEW - :.Public Members COUNSEL CEA ,"Brian Hickey (CEA)_ /Kirk Gibson,McDowell Rackner &GibsonPC -__|MarkJohnson(CEA)||Stefan Saldanha,Dept of Law.'Sherri Higher (CEA);AEA -Brenda Applegate /|Paul Risse (CEA)Katie Conway Matt Clarkson (CEA)Amy Adler --Josh Resnick (CEA)-_Jocelyn Gardner / Brandi White HEA Alan Owens (HEA)-_Carmen Noble -_ }Emily Hutchinson (HEA)David Lockard /SY Larry Jorgensen (HEA)7 Jessica Houston - Steve Canon (HEA)-_/Ashton Compton MLP :. Kirk Warren Molly |Morrison (MLP)-GVEA|-_Ron Woolf (GVEA)7 ; -Pete Sarauer (GVEA)|Other |)Rick Baldwin (Baldwin &Butler) MEA Jim Brooks (MEA)WV) Robert Owens MOA LawJSDavidPease(MEA) Matt Reisterer (MEA)<<Ron__Rebenttsch FEI _- |EdJenkins (MEA) BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE 4/1 .First Second |First Second First Second 1 First SecondBPMC6/4/19 2:58 /Le ye FOF 4 7 k Pod Roll Call Agenda Executive Session Ratify Claims Specialist Roll call from top to bottom ending with Chair Yes No Yes No Yes No Yes No Yes No Matanuska Electric Association Y 'S/ Chugach Electric Association WA __/y/ City of Seward Y\Vv Y v Municipal Light &Power vw)WA Homer Electric Association Y Vv. Golden Valley Electric Association Va 'V Alaska Energy Authority Ww i"V YY Loti 4 First Second First Second First Second First Second First Second Roll call from top to bottom ending with Chair Yes No Yes No Yes No Yes No Yes No Matanuska Electric Association Chugach Electric Association City of Seward Municipal Light &Power Homer Electric Association Golden Valley Electric Association Alaska Energy Authority cesses ates we cuncimerescine nana eon eet ms Sopnectit nna enor dasamsaneh omen pia Senbenanaaane|eet ap cent aon anita ie cl he tle ce en ve odfeae.wate Rakes Wer Hamm geermect Next Meeting:July 26 Bradley Lake Project Management Committee Friday,June 4,2019 Special Meeting **PLEASE WRITE LEGIBLY** .NAME ORGANIZATION "Lory CE LEu LIEK fo,R-Bensire!EE LT Kick,Guiosed men,/Ks Bryn Cones Acad " Oren Holermen WLP Quens,\obsry-HMOA-CAw CEA HEA pecannsfaceenatsweenie-|Mark Johnston|John Foutz |Sherri Higher (CEA)_,ATTENDANCE --BPMC MEETING,June 4COMMITTEEMEMBERS|CoryBorgeson,Chair |Lee Thibert GVEA CEA ALTERNATE BOLeoQuiachon_Burke Wick | |Brad Janorschke Tony Izzo,Vice Chair Bryan Carey,Secretary/Trereasurer HEA AEA MEA Tony Zellers - Public Members ”:aBrianHickey(CEA) Mark Johnson (CEA)_ MLP SEW Bob DayCurtisThayer Jeff Warner COUNSEL Kirk Gibson,McDowell Rackner &Gibson PC Stefan Saldanha,Dept of Law Brenda Applegate Paul Risse(CEA)Matt Clarkson (CEA)| Alan Owens (HEA)Emily Hutchinson (HEA) GVEA Anna Henderson (MLP) Josh Resnick (CEA).. Larry Jorgensen (HEA)re Steve Canon (HEA) Molly Morrison (MLP) Ron Woolf (GVEA)Pete Sarauer (GVEA)}Jim Brooks (MEA)David Pease (MEA)Matt Reisterer (MEA)Ed Jenkins (MEA) Other) Brandi White ;Kirk Warren | Katie ConwayAmyAdlerJocelyn:|Gardner - Carmen NobleOoDavidLockardJessicaHoustonAshtonCompton.wo et nee ere ene Rick Baldwin (Baldwin &Butler)