HomeMy WebLinkAboutVenetie Clinic Heat Recovery Project Agreement 2015 REF Grant 7071044Division of Enviromnental Health and Engineering
Cooperative Project Agreement
An Energy Efficiency Project Between:
The Alaska. Native Tribal Health Consortium and
The village of venetie, Alaska.
Project No. AN 14-Z39
October 2014
COOPERATIVE PROJECT AGREEMENT
ENERGY EFFICIENCY PROJECT
VILLAGE OF VENETIE, ALASKA
PROJECT NO. AN 14-Z39
To complete this project, ANTHC and the Village of Venetie mutually agree to the terms and conditions
contained in this Agreement. For purposes of negotiating and finalizing this Agreement, if this document or
any document executed in connection with it is transmitted by facsimile machine or electronic document, it
shall be treated for all purposes as an original document. Additionally, the signature of any party on this
document transmitted by way of a facsimile machine or electronic document shall be considered for all
purposes as an original signature. Any such faxed or electronic document shall be considered to have the
same binding legal effect as an original document. At the request of any party, any faxed document shall be
re -executed by each signatory party in an original form.
PREPARED BY: /a G /
Date Craig Wod, P.E.
Health Facilities Engineer
DEHE, ANTHC
RECOMMENDED BY:
Date Daniel D. Reitz, P.'.
Energy Efficiency Improvements
Program Manager
DEHE,ANTHC
RECOMMENDED BY: a �T4vk
Date David G. Beveridge, P.
Director of Project MatiagAnent
DEHE, ANTHC
APPROVED BY: r
Date Roald Helgrsen
Chief Executive Officer
ANTHC
APPROVED BY
VILLAGE OF VENETIE: Date First C Gf Native Village o.[' Venetie,
Alaska
COOPERATIVE PROJECT AGREEMENT
ENERGY EFFICIENCY PROJECT
VILLAGE OF VENETIE, ALASKA
PROJECT NO. AN 14-Z39
TABLE OF CONTENTS
A.
—INTRODUCTION ^^^~^'-^'~~^--^'~^^^—'-^—^—^^-^^—^^^—~~^'~^^--^^~^~^^.—.l
B. SCOPE OF PROJECT ........................
C. PROJECT C(}0T---.-----.---.
Cl. Cost Estimate Table
----------------------------.—~.—..—..'---
C2. Project poud' .....~...~—..~~~. -
-
D. PROJECT --
ADMINISTRATION-----------~---^--'—~—^^--^^—^-^—.—..3
E. PROVISIONS FOR PROJECT �
COMPLETION 3
- . ^~^^^"",AL HISTORIC PRESERVATION ACT REQUIREMENTS .......................... ...^.3
G. PARTICIPATION IN 7./��TI�/I�7��
_- —.5
H. OWNERSHIP OFPROJECT-INSTALLED
EQUIPMENT ................................................... 5
COOPERATIVE PROJECT AGREEMENT
ENERGY EFFICIENCY PROJECT
VILLAGE OF VENETIE, ALASKA
PROJECT NO. AN 14-Z39
A. INTRODUCTION
DATE OF AGREEMENT:
October 2014
Throughout this Cooperative Project Agreement (CPA) the following entities are referred to
as follows:
Native Village of Venetic Tribal Government =
Tribe
Village of Venetic
=
Alaska Native Tribal Health Consortium
Village
=
Division of Environmental Health and Engineering
ANTHC
=
Indian Health Service
DEHE
=
Alaska Energy Authority
IHS
=
Renewable Energy Fund
AEA
=
REF
The role of ANTHC, DEFIE is to create safe and healthy communities. Through Public Laws
86-121, 93-638, and 105-83, ANTIIC has assumed from the IHS the management of the
sanitation facilities construction program,
Under AEA REF Grant No. 7071044 for the construction of a jacket heat recovery system,
the Village of Venetic has partnered with ANTHC to utilize recovered heat in a community
facility.
This CPA contains information about the project scope of work, funding, costs, and
administration.
B. SCOPE OF PROJECT
This project will design and implement strategies identified in the 2013 Heat Recovery
Feasibility Study in Venetic, Alaska to recover heat from the existing electrical power plant
and utilize that heat to reduce the heat load in the newly constructed community health clinic.
This project is expected to reduce the clinic's fuel oil usage by 2,300.gallons annually,
VILLAGE OF VENETIE, COOPERATIVE PROJECT AGREEMENT
PROJECT NO. AN 14-Z39
C. PROJECT COST
Cl. Cost Estimate Table
Job
Type Scope of Work
=-DS Design
HR Heat recover
Qty� j l Unit Cost I Extended Cost
PAGE 2
OCTOBER 2014
AEA
970.00 $25,9q7--V25,970.00
530.00 $172,5$172,530,00
Tatai $198,5$198.500_on
At the completion of the design phase, ANTHC Nvi11 reevaluate the project cost
estimate to determine that there is adequate funding for implementation. If additional
funding is needed, ANTHC will work with the community to develop alternative
sources of funding.
C 2. Project Funding
Contributor Fiscal Year Description Amount
SOA AEA 2014 State Grant No. 7071044
11N"1'HC 2014 $I98.S00
TOTAL PROJECT FUNDING Pt° �.c.t M mt Match In-Ki��d $ 5 �954
ANTHC will provide project expenditure documentation for the costs and expenses
of this project directly to AEA as requests for reimbursement. Pursuant to the terms
of the Grant, AEA's approval of reimbursement requests will be based on supporting
documentation provided by ANTHC. The Village authorizes ANTHC to receive
Grant reimbursements directly from AEA and to expend them according to this
Agreement, the Grant Agreement and the General Provisions.
The funding table shows the proposed distribution of funding for the scope of work to
be performed under this CPA. Actual expenses may vary, and ANTHC may
reallocate funding so long as the funds from each individual contributing agency are
used only for components of the overall project that would be allowable if funded
solely by that contributing agency, or as permitted under an otherwise applicable
agreement.
VILLAGE OF VENETIE, COOPERATIVE PROJECT AGREEMENT
PROJECT NO. AN 14-Z39 PAGE 3
OCTOBER 2014
D. PROJECT ADMINISTRATION
Project design will be completed by ANTHC. The project will be constructed by ANTHC
management of local force account labor.
Project design and implementation contracts will be awarded according to the following
anticipated project schedule:
Project Activity Date
Verif Site Conditions October 2014
Develo Desi xn Sco e October 2014
Desi ri April 2015
Be in Installation June 2015
Commissionin August 2015
Evaluation October 2015
E. PROVISIONS FOR PROJECT COMPLETION
The ANTHC DEHE General Provisions Manual defines the operating parameters for
planning, design, and construction projects performed under this project. General Provisions
dated March 2009 applicable to this Agreement are found in Attachment 1, which is hereby
incorporated by reference. General Provisions apply only to ANTHC and the Village of
Venetie.
In lieu of the Acknowledgment of Project Completion referenced in the ANTHC DEHE
General Provisions Manual, the AEA Notice of Project Closeout form will serve this
purpose.
The Village of Venetie is the Grantee under the award, and is responsible for compliance
with the grant requirements as outlined in AEA Grant No. 7071044. However, ANTHC and
the Village of Venetie will work collaboratively to ensure the grant requirements listed in FY
2011 Air Quality Agreement Appendix C: General Provisions, which is found in Attachment
2 and hereby incorporated by reference, are met.
F. NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS
The National Historic Preservation Act (NHPA) provides for the identification and protection
of cultural resources including avoiding unnecessary disturbance of reported or known
human burials and for providing mitigation when appropriate. The NHPA also requires
Tribes to be consulting parties if archeological discoveries are made during construction.
The Native American Graves Protection and Repatriation Act (NAGPRA) contains
stipulations regarding the appropriate treatment and disposition of human burials, funerary,
VILLAGE OF VENETIE, COOPERATIVE PROJECT AGREEMENT PAGE 4
PROJECT NO. AN 14-Z39 OCTOBER 2014
and associated items discovered on Federal lands or Indian Allotments. NAGPRA recognizes
the inherent rights and claims of the Native people. Although NAGPRA often is inapplicable
to ANTHC projects, ANTHC recognizes the inherent rights and claims of Tribes when
human remains and associated items are uncovered through construction projects.
Therefore, if construction for this project results in the discovery of ancient cultural items
(i.e., Duman burials, associated items, and/or archaeological artifacts) ANTHC will notify the
Native Villagc of Venetie Tribal Government and treat it as a consulting party.
The Native Village of Venetie Tribal Government will help ensure compliance with the
NHPA, NAGPRA, and ANTHC policy recognizing inherent rights and claims.
The Tribal Council will:
Identify and help locate any known or reported archaeological site, artifact, or
ancient human remains prior to the beginning of construction to avoid unnecessary
damage to sensitive resources.
ANTHC will:
• Delay construction in the vicinity of a discovery until procedures in conformance
with 36 CFR Part 800, Subpart B are complete.
• Identify and perform appropriate mitigation measures in conformance with Part 36
CFR 800, Subpart B.
• Ensure an archaeologist has an opportunity to view and document any and all
cultural items discovered during excavation if an adverse effect determination has
been made.
• Ensure that, if removal of ancient human remains is necessary, the archaeologist
will remove the entire body and that there will be no further study, tests or
photographs of the remains without the consent of the Village of Venetie (which
will be provided in a separate agreement).
+ Contact the Village Public Safety Officer or State Troopers if a modern human
burial is discovered and avoid any further disturbance of the scene until they have
conducted any investigation that may be necessary. No police notification is needed
for archaeological remains.
• Ensure the inherent and legally protected rights of the Native Village of Venetie
Tribal Government are respected, including their right to take possession of,
control, and /or determine the appropriate disposition of any and all cultural items
discovered during excavation on all but private lands.
VILLAGE OF VENETIE, COOPERATIVE PROJECT AGREEMENT PAGE 5
PROJECT NO. AN 14-Z39 OCTOBER 2014
• Acknowledge that the inherent claims or rights of the Native Village of Venetie
Tribal Government are not diminished by the fact that the land is under ownership
by another party.
• Ensure that, if a discovery is made on Federal lands, Indian Allotment lands, or
lands not yet conveyed to the Village or Regional Corporation, employees,
contractors and subcontractors involved in construction operations shall comply
with the NAGPRA if appropriate.
G. PARTICIPATION IN PROJECT ACTIVITIES
The Village of Venetie will work collaboratively with ANTHC to meet grant requirements
and complete the project scope of work as outlined in this CPA and AEA Grant No.
7071044, including the following:
In order to meet requirements of the National Environmental Policy Act (NEPA),
ANTHC uses the IHS Environmental Review (ER) process in accordance with the
Department of Health and Human Services policies and procedures in General
Administration Manual, Part 30, the Council on Environmental Quality regulations at 40
CFR 1500-1508 and with procedures published by IHS in the Federal Register, Vol.58,
No.3, page 569. AVEC will be responsible for providing the ER documentation
generated by ANTHC to the State and federal funding agencies to provide an
Environmental Determination, as appropriate.
H. OWNERSHIP OF PROJECT -INSTALLED EQUIPMENT
The Village will assume ownership and responsibility for the operation and maintenance of
all equipment installed within their buildings and property.
APPENDIX
Environmental Review Memorandum
Attachment 1: General Provisions
Attachment 2: AEA Renewable Energy Fund Grant Agreement No. 7071044
Appendix B Project Management and Reporting Requirements
�A Nq
5
V G
MEMORANDUM
DATE: January 21, 2014
ALASKA NATIVE TRIBAL HEALTH CONSORTIUM
Division of Environmental Health & Engineering
3900 Ambassador Street, Suite 301
Anchorage, Alaska 99508
�
FROM: ANTHC Environmental Staff
SUBJECT: Heat Recovery — Venetie, Alaska
NEPA Environmental Review - CPA Project No. AN 14-Z39
TO: NEPA DETERMINATION
Federal funding for this project requires an environmental review in accordance with the
National Environmental Policy Act (NEPA), the National Historic Preservation Act (NHPA), the
Endangered Species Act, the Clean Water Act, and other state and federal approvals. The Alaska
Native Tribal Health Consortium (ANTHC) has considered all potential environmental concerns
associated with the project, An Environmental Review has been conducted with respect to the
proposed heat recovery system in Venetie, Alaska.
FINDINGS
The ANTHC uses the Indian Health Service (IHS) environmental review procedures for
conducting environmental analyses of all health and sanitation facilities projects, as outlined in
the Environmental Review Manual, issued in January 2007. Current IHS policy (Federal
Register, Vol. 58, No. 3, January 6, 1993, pp. 569-572) allows for categorical exclusion of health
and sanitation facility projects that do not have a significant impact on the environment, as
determined by the attached "Environmental Review and Documentation."
This environmental review finds that no additional environmental investigation is needed.
Actions involving construction have been reviewed and no extraordinary or exceptional
circumstances were found to exist. It is therefore recommended that the lead federal agency
approve a detennination of eligibility for categorical exclusion from the requirement to conduct
further envirorunental evaluation for this project.
Venetie Heat Recovery System — Environmental Review Page 2
CPA Project No. AN 14-Z39 January 2014
BACKGROUND
Venetic is located on the north side of the Chandalar River, 45 miles northwest of Fort Yukon. It
lies at approximately 67.013890 North Latitude and-146.418610 West Longitude. (Sec. 10,
T025N, R006E, Fairbanks Meridian.) Venetic is located in the Fairbanks Recording District.
Known to early explorers as Old Robert's Village or Chandalar Village, Venetic was founded in
1895 by a man named Old Robert, who chose Venetic because of its plentiful fish and game. In
1899 the U.S. Geological Survey noted about 50 Natives living on the Chandalar; some were in
small settlements of cabins about 7 miles above the mouth of the river, but most were in the
mountainous part of the country beyond the Yukon Flats. They spent only the coldest winter
months in cabins and the remainder of the year traveling for various food sources. In 1905
Venetic was a settlement of half a dozen cabins and 25 or 30 residents. The gold rush to the
Chandalar region in 1906-07 brought a Iarge number of miners. A mining camp of nearly 40
cabins and attendant services was established at Caro, upriver from Venetic, and another store
was located near the mouth of the East Fork. By 1910 the Chandalar was largely played out, and
Caro almost completely abandoned. In 1943 the Venetic Indian Reservation was established, due
to the combined efforts of the residents of Venetic, Arctic Village, Christian Village, and
Robert's Fish Camp, who worked together to protect their land for subsistence use. At about this
sank time, a school was established at Venetic, encouraging additional families to settle in the
village. Eventually an airstrip, post office, and store were built. During the 1950s and 60s, the
Ilse of seasonal camps declined, but the advent of the snowmachine enabled Venetic residents to
renew use of areas which had traditionally been occupied seasonally. When the Alaska Native
Claims Settlement Act (ANCSA) was passed in 1971, Venetic and Arctic Village opted for title
to the 1.8 million acres of land in the former reservation, which they own as tenants in common
through the Native Village of Venetic Tribal Government.
SCOPE OF REVIEW
This project will design and implement strategies identified in the 2013 Heat Recovery
Feasibility Study in Venetic, Alaska to recover heat from the existing electrical power plant and
utilize that heat to reduce the heat load in the newly constructed clinic. This project is expected
to reduce the facility's fuel oil usage by 2,300 gallons annually
CONDITIONAL APPROVAL/STIPULATIONS
Given the environmental review performed by the ANTHC, the following conditional approvals
are required for this project:
Venetie Heat Recovery System — Environmental Review Page 3
CPA Project No. AN 14-Z39 January 2014
• Conduct a Section 106 Consultation and receive SHPO concurrence prior to construction
activities. (# 17)
• Re -vegetate disturbed soils. (#19)
SUMMARY
ANTHC has completed the environmental review for this project. ANTHC will revisit this
environmental review to determine if potential environmental concerns have been addressed if
the project scope changes.
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PRINTED DATE: 7/17/13 SHEET 2 OF 5