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Kotzebue Electric Heat Recovery Grant#2195454 Project# 403034 2016
KOTZEBUE ELECTRIC HEAT RECOVERY | GRANT#2195454 PROJECT#403034 waesalGRAN 7 Does Nn)FIAMAIRCW PTS gc Progress Reports Cor responcfe )Je. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Appendix C Grantee Proposal/Scope of work This grant is to fund the purchase and installation of equipment that will recover unutilized heat from the diesel generator exhaust stacks for an expanded district heating system and a new absorption chiller to make ice for the fishing fleet in Kotzebue. Milestones: Required Milestone Reimbursable Tasks Timeline 1 Grant Agreement In Place Submit Updated Project Budget and |Months 1-3 Schedule Submit 65%Design Submit Site Control Documentation Identify all Necessary Permits Submit Monthly Reports 2 Engineering and Final Design Submit 95%Design Documents _{Month 4 Submit Final Budget and Construction Schedule Submit Monthly Reports 3 Permitting and Procurement Begin Procurement of Materials and |Month 5SubmitRFQforConstruction Submit all Permitting Documents Submit Monthly Reports 4 Begin Construction Months 6-9 Mobilization and Demobilization Costs Construction and Equipment Installation Costs Submit Monthly Progress Reports 5 Commissioning and Testing Month 10 System Integration,Calibration and Startup Substantial Completion Inspection and Punch List Development 6 Project Closeout Month 14 Final Inspection AEA Closeout Report Page 15 of 26 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 7 Performance and System Begin Maintenance Reporting Month 12 Page 16 of 26 Scanned Alaska Energy Authority Grant Agreement (>ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of Funds AEAuseonly 2195454 NA $915,627 Managed"?Pass-thru Project Code(s)Proposal No.Period of Performance: 403034 From:July1,2009 To:December 31,2016* Project Title Kotzebue Electric Heat Recovery ConstructionGRANTEE GRANTORNameAlaskaEnergyAuthoritKotzebueElectricAssociationgyy Street/PO Box Street/PO Box P.O,Box 44 813 W.Northern Lights Blvd. City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK_99503 Contact Person Brad Reeve,General Manager,CEO Contact Person Jim Vail,Project Manager Phone Fax Email: 907-442-3491 B_reeve@kea.coop Phone Fax Email: MENDMENT 6 907-771-3064 |907-771-3044 |jvail@aidea.org Extend the Period of Performance to December 31,2016. *It is the Authority's intent that a request for extension of the appropriation,will be requested annually to coincide with the expected completion date of December 31,2016. Update Milestones. Continued on next page Grantee ' Authonty Project Manager Executive Director ____or Designee Date ignature Date sf;abit QUAN ASA Gosh FeinoeDateTD)ZZ /w/,Lb Reeve,/im Vail,General Manager Project Manager Sara Fisher-Goad AEA Executive Director Kotzebue Electric Heat Recovery Constructh Grant Agreement #2195454 Appendix C Grantee Proposals/Scope of work,replace milestone table with the following: Milestones|Reimbursable Tasks_|StartDate |End Date |Deliverables 1.Grant Agreementin Place.).7 a Submit Updated ProjectBudgetandSchedule Complete Submit 65%Design Complete Submit Site Control Documentation Complete identify all Necessary Permits Complete neering and Final Design” Submit 95%Design Documents Complete Submit Final Budget and Construction Schedule Complete "3,"Permittingand Procurement Begin Procurement of Materials and Submit RFQ for Construction Complete Submit all Permitting Documents A Begi n Construction. Complete Mobilization and Demobilization Costs Complete Construction and Equipment Installation Costs 5,Commissioningand Testing- |Complete System Integration,May Jul Calibration and Startup_2016 2016 Substantial Completion Inspection and Punch Jul Aug List Development 2016 2016 6..Project Closeout °aaa TEN Sep Sep Final Inspection 2016 2016 Inspection Oct Nov AEA Closeout Report 2016 2016 Report Performance and System Maintenance Sep Oct Reporting 2016 2021 5 Years Allother terms and conditions remain unchanged. Page 2 of 2 ;JSBL4 Fe Dee KESP 02ND Te KtA-James Vail ym:James Vail Sent:Wednesday,July 01,2015 3:37 PM To:Karin T.StClair Subject:RE:2195454 Kotzebue Electric Heat Recovery Construction Extend to 12/31/15 From:Karin T.StClair Sent:Wednesday,July 01,2015 3:28 PM To:James Vail Subject:2195454 Kotzebue Electric Heat Recovery Construction Jim, This grant expired 6/30/15.Do you want to extend or close? Thanks, Karin'St.Glain”|Grants Aésictant'vee teeeeecsaeeeuaaees Alaska Energy Authority |AEA °43 W.Northern Lights Blvd. chorage,Alaska 99503 :907.771.3081 E:kstclair@aidea.org GRANT AMENDMENT REQUEST ALASKA ENERGY AUTHORITY GRANT NUMBER:2195454 GRANTEE:K otzebue Electric Association,Inc. PROJECT NUMBER:403034 "|PROJECT TiTLE:Kotzebue Electric Heat Recovery Construction -_- PROJECT MANAGER:Jim Vail PROGRAM MANAGER/DIRECTOR: NT CONTACT ONE:CURRENT C Brad Reeve PHONE:9974423491 Devany Plentovich Please indicate the action requested below. December 31,2016YExtensionoftheprojectperformancecompletiondate: Revision of the project budget:Please attach a revised budget and any additional supporting documentation. Revision of the project scope of work:Please attach a revised scope of work and any additional supporting documentation. Other: For each action requested,a justification is required to support the action.This is required for management review and approval.Please document in the space provided below. Project was delayed due to value engineering and receipt of modified parts.Construction is scheduled for completion before October 31,2016. See attached request letter. Change Project Manager to Jim Vail Grantamendrpt.doc -Rev 02/25/15 Page 1 of1 Alaska Energy Authority Grant Agreement /&ALASKA€-_ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of Funds AEAuseonly 2195454 NA $915,627 Managed]Pass-thru Ea Project Code(s)Proposal No.Period of Performance: 403034 From:July 1,2009 To:December 31,2015* Project Title Kotzebue Electric Heat Recovery Construction GRANTEE GRANTOR Name , Kotzebue Electric Association Alaska Energy Authority Street/PO Box Street/PO Box P.O.Box 44 813 W.Northern Lights Blvd. City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK 99503 Contact Person Brad Reeve,General Manager,CEO Contact Person Jim Vail,Project Manager Phone Fax Email: 907-442-3491 |907-442-2482 |B_reeve@kea.coop Phone Fax Email: 907-771-3064 |907-771-3044 |jvail@aidea.org AMENDMENT 5 Extend the Period of Performance to December 31,2015. *It is the Authority's intent that a request for extension of the appropriation,will be requested annually to coincide with the expected completion date of December 31,2015. Change the AEA Project Manager to Jim Vail. All other terms and conditions remain unchanged. :.Executive DirectorGranteeAuthorityProjectManagerorDesignee Signature Date |Signature Date |Signature Date Brad Reeve,Jim Vail,Sara Fisher-Goad General Manager Project Manager AEA Executive Director Page 1 of 1 Plawadilll|al ey .AIDEAAlaskaEnergyAuthorityABA -ALASKAGrantAgreement--ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of Funds AEAuseonly 2195454 NA $915,627 Managed)Pass-thru ss: Project Code(s)Proposal No.Period of Performance: 403034 PBO00413 From:July 1,2009 To:*June 30,2015 Project Title Kotzebue Electric Heat Recovery Construction GRANTEE GRANTOR Name Alaska Energy AuthorityKotzebueElectricAssociation Street/PO Box Street/PO Box P.O.Box 44 813 W.Northern Lights Bivd. City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK 99503 Contact Person Contact Person Brad Reeve,General Manager,CEO Devany Plentovich,Project Manager Phone Fax Email:Phone Fax Email: 907-442-3491 |907-442-2482 |Breeve@kea.coop 907-771-3068 |907-771-3044 |dplentovich@aidea.org AMENDMENT 4 Update Budget Categories. Attachment #1,Financial Report/Request for Reimbursement Form,replace with the form provided below. All other terms and conditions remain unchanged. _Grantee Authority Project Manager Executive DirectororDesignee Signature Date |Signatyre Date ignature DateLoeLexyacddls}|.wr GalliBradReeve,Devany Plentovich,.Sara Fisher-Goad General Manager Project Manager AEA Executive Director Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Attachment 1 Financial Report/Request for Reimbursement Form | THIS REQUEST IS FOR FINAL PAYMENT ] Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:to Grant Number:2195454 A B c D#B+C ExA-D BUDGET SUMMARY GRANT PRIOR EXPENDITURES TOTAL GRANT BUDGET EXPENDITURES |THISPERIOD |EXPENDITURES BALANCE Finat Design $70,000 Permitting 26,060 Stack Heat Recovery 237,801 Ammonia Power Cycle Plant 2,656 GE Clean Cycle Purchase and Install 766,165 Ice Maker Upgrade 47,423 District Heating system Expansion 35,137 Reporting --30,385 TOTAL $1,215,627 Direct Labor and Benefits $94,135 Contractual Services 319,204 Construction Services 90,000 Materials/Freight 699,673 Other/Travel ___12.618 TOTAL $1,215,627 Grant Funds $915,627 Grantee Match -In-Kind 20,000 Grantee Match -Material &In-Kind*280,000 TOTAL $1,215,627 Please submit this form and the supporting documentation to aeapayables@aidea.org CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Financial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Certified By:Prepared By: Printed Name:Printed Name: Title:Date:Title:Date: *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.EA is responsible for the reporting of all the match costs and must provide adequate documentation to support the costs as match. Page 2 of 2 Alaska Energy AuthBrty |Grant Agreement | \EEgy"7 ALASKA-ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of Funds AEAuseonly2195454NA$915,627 Managed]Pass-thru mm; Project Code(s)Proposal No.Period of Performance: 403034 PBO00413 From:July 1,2009 To:*June 30,2015 Project TitleKotzebueElectric Heat Recovery ConstructionGRANTEE GRANTOR Name Alaska Energy AuthorityKotzebueElectricAssociation Street/PO Box Street/PO Box P.O.Box 44 813 W.Northern Lights Blvd. City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK 99503 Contact Person Brad Reeve,General Manager,CEO Contact Person Devany Plentovich,Project Manager Phone Fax Email:Phone Fax Email: 907-442-3491 |907-442-2482 |B_reeve@kea.coop 907-771-3068 |907-771-3044 dplentovich@aidea.org | AMENDMENT 3 Extend the Period of Performance to June 30,2015. *It is the Authority's intent that a request for extension of the appropriation,will be requested annually to coincide with the expected completion date of June 30,2015. Appendix A#4 Insurance,replace with the following: 4,Insurance The Grantee is responsible for obtaining and maintaining any necessary insurance and endorsements as defined in Appendix B Standard Provisions. Grantee Authority Project Manager Executive DirectororDesigneeSigyfatureJL.Date |Signature -Date Mn DateLee"He GAP fist iy)Dah dialBradReeve,Devany Plentovich,'Sara Fisher-Goad General Manager Project Manager AEA Executive Director ie) Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix D#3 Monthly Progress and Financial Reports,replace with the following:- 3.Monthly Progress and Financial Reports The Grantee will provide monthly progress and financial reports by email (or other method allowed by the Authority,if email is not available)to the Authority Project Manager.These reports are due starting the first full month after the execution of this Agreement.This report must update the Authority on the project's progress,regulatory and compliance issues,possible delays,and grant expenditures during the month.These Monthly Progress Reports,which are due within 30 days of the end of the previous - month,must summarize,in one or two pages,the progress made on grant tasks during the month and identify any difficulties in completing tasks or meeting goals or deadlines.The Grantee must also include with the report copies of any work products due to the Authority during this period. Reports are considered late five (5)days after the due date.No further payments will be made without submission and approval of required reports.Work completed after the twenty-day period when required reports have not been submitted is at the Grantee's risk,and costs incurred may be disallowed.Repeated failure to submit reports in a timely manner could result in suspension or termination of the grant. All reports and deliverables required in this agreement must have been submitted and approved by the Authority prior to the final payment being released. Appendix E#3 Match,replace with the following: 3.Match The Grantee is required to provide $300,000 in match for this Project.Cash match will be applied based on a percentage basis unless otherwise specified in the budget in Appendix C.In-kind match will be applied based on the budget in Appendix C. Appendix E#4 Cost Share Match Requirements,replace with the following:| 4,Cost Share Match Requirements Cost sharing or matching is that portion of the Project costs not borne by the Authority.The Authority will accept all contributions,including cash and in-kind,as part of the Grantees'cost sharing or matching when such contributions meet the following criteria: Are provided for in the Project budget; Are verifiable from the Grantee's records; Are not included as contributions for another state or federally assisted project or program;(The same funds cannot be counted as match for more than one program.) e Are necessary and reasonable for proper and efficient accomplishment of the Project or program objectives; Are allowable costs; Are not paid by the State or federal government under another award,except for those authorized by the State or federal statute to be used for cost sharing or matching; e Must be incurred within the grant eligible time period.The Authority may allow cost sharing or matching contributions that occurred prior to the grant eligible time period for projects that involve construction. Page 2 of3 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix E#6 Grant Disbursements,replace with the following: 6.Grant Disbursements The Grantee must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications.(See Attachment 1). Reimbursements are made for actual costs incurred and must be for approved milestones.The back- up documentation must demonstrate the total costs incurred are allowable,and reflect the amount being billed.Documentation must include: A ledger summarizing cost being billed; A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment; Travel and per-diem reimbursement documentation; Contractor or vendor pay requests; !temized invoices and receipts;and Detailed ledger of costs being charged to this grant. Additionally,the Grantee may be required to provide proof of payment of the incurred costs at the request of the Authority. Payment of grant funds will be subject to the Grantee complying with its matching contribution requirements of the Grant. Payment of grant funds will be made by the Authority to the Grantee within 30 days from receipt of a properly completed,supported,and certified Reimbursement Request (See Attachment 1). All other terms and conditions remain unchanged. Page 3 of 3 Merely 4Wy se15apie j=Alaska Energy Authority aipga a ALASKAAEA'Grant Agreement -ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of Funds AEA use only 2195454 NA $915,627 Managed)Pass-thru CJ Project Code(s)PBO No./Proposal No.Period of Performance: 403034 PBOO00413 From:July 1,2009 To:December 31,2013 Project Title Kotzebue Electric Heat Recovery Construction GRANTEE GRANTOR Name Alaska Energy AuthorityKotzebueElectricAssociation Street/PO Box Street/PO Box P.O.Box 44 813 W.Northern Lights Blvd. City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK_99503 Contact Person Contact Person Brad Reeve,General Manager,CEO Devany Plentovich,Project Manager Phone Fax Email:Phone Fax Email: 907-442-3491 |907-442-2482 |}B_reeve@kea.coop 907-771-3068 |907-771-3044 |dplentovich@aidea.org| AMENDMENT 2 Extend Period of Performance to December 31,2013 Appendix A #1 Definitions,replace with following: 1.Definitions In this Grant Agreement,attachments and amendments: a) b) "Authority”means the Alaska Energy Authority,a public corporation of the State of Alaska. "Authority Project Manager”means the employee of the Authority responsible for assisting the Grantee with technical aspects of the Project and is one of the Grantor's contacts for the Grantee during all phases of the Project. c)"Authorized Representatives”means those individuals or entities authorized by an entity to act on its behalf,with delegated authority sufficient to accomplish the purposes for which action is needed. Continued on next page Lo ..Executive DirectorGranteeAuthorityProjectTi;or DesigneeDonk.Date "tL Date ve Date Ll.tsalis [2 An bshGend BH lhBradReeve4DevanyPléntovichSaraFisher-Goad CEO Project Manager AEA Executive Director Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 d)"Economic Life”means 20 years from the date of the final disbursement. e)"Executive Director”means the Executive Director of the Authority or the Executive Director's authorized representative. f)"Grantee Project Manager'means the person designated to fulfill the obligations arising under Appendix B1,item #2. g)"Matching Contributions”means the cash,loan proceeds,in-kind labor,equipment,land, other goods,materials,or services a grantee provides to satisfy any match requirements of a grant or to complete the Project. h)"Project”means Kotzebue Electric Heat Recovery Construction as defined in Appendix C (Scope of Grant)for which funds have been made available. i)"State”means the State of Alaska. Appendix A #4 Insurance,replace with following: 4,insurance The Grantee is responsible for obtaining and maintaining any necessary insurance and endorsements as defined in Appendix B Standard Provisions.Proof of insurance coverage that lists the State of Alaska and Alaska Energy Authority as Additional Insured must be included with the first reimbursement or advance request.Continued proof of insurance coverage must be presented with the first reimbursement or advance request of the grantee's fiscal year for the life of the grant.Reimbursement and advance requests will not be processed if proper documentation of insurance has not been submitted. Appendix A #15c Termination,replace with following: c)"Cause"for termination shall exist when the Grantee has failed to perform under this Agreement,has been stagnant on progression of the project for 2 years,has provided incorrect or misleading information or has failed to provide information which would have influenced the Authority's actions.In order for termination to be for cause,the Grantee's failure to perform or the Grantee's provision of incorrect,misleading,or omitted information must be material. Appendix A #15f Termination,includethe followingas the last paragraph: f)If the basis for the termination of the Agreement or stop work under Section 15(b)is capable of being cured,the Authority shall provide the Grantee thirty (30)days from the date the termination or stop work becomes effective for the Grantee to cure the basis for the termination or stop work.If the grantee cannot reasonably cure the basis for the termination or stop work within this thirty (30)day period,but the Grantee promptly undertakes and diligently pursues such cure,the cure period shall be extended to sixty (60)days.The Authority may further extend the cure period if the grantee demonstrates that it is prohibited from curing the basis for termination or stop work by any process,stay or injunction issued by any governmental authority or pursuant to any bankruptcy or insolvency proceedings.If the Grantee cures the basis for the stop work,the stop work will be lifted.Until the Agreement is reinstated or stop work lifted,the Authority may not disburse any amount under this Agreement to the Grantee except as otherwise specifically provided in this section. Page 2 of11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix A #28 Ownership of Documents and Products,replace with following: 28.Ownership of Documents and Products Except as otherwise specifically agreed,all designs,drawings,specifications,notes,artwork, computer programs,reports and other work developed with grant funds in the performance of this agreement are public domain and may be used by the Authority and/or public without notice or compensation to the Grantee.The Grantee agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.Except as otherwise specifically agreed,and without limiting any Intellectual Property requirements of a federal funding agency, the Authority shall have unlimited rights to use and to disseminate any data produced or delivered in the performance of the contract.For purposes of clarity,nothing in this section precludes Grantee from using any document or product with respect to the Project or other Grantee uses unrelated to the Project. Appendix B #3 Eligible Costs,replace with following: 3.Eligible Costs The Authority,as Grantor,shall have sole discretion to determine which project costs are eligible to be paid from Grant monies under this agreement.Only direct costs of the Project are eligible for payment or reimbursement from grant funds.Indirect costs are not allowed under this grant unless approved by the Authority in Appendix E. The eligible costs will be determined in accordance with 3 AAC 107.600 -695 and the Request for Applications dated September 8,2008;which is incorporated by reference into this grant agreement. Appendix B #4 Insurance Requirements,replace with following: 4.Insurance Requirements The following insurance requirements are in effect for this Project.Grant funds will be used to procure Project related insurance and the Authority will work with the Grantee to ensure that these requirements are met.Insurance will be obtained with an insurance carrier or carriers covering injury to persons and property suffered by the State of Alaska,Alaska Energy Authority or by a third party as a result of operations under this grant.The insurance shall provide protection against injuries to all employees of the Project engaged in work under this grant.All insurance policies shall be issued by insurers that (i)are authorized to transact the business of insurance in the State of Alaska under AS 21 and (ii)have a Bests Rating of at least A-VII and be required to notify the Authority,in writing,at least 30 days before cancellation of any coverage or reduction in any limits of liability. Where specific limits and coverage are shown,it is understood that they shall be the minimum acceptable and shall not limit the Grantee's indemnity responsibility.However,costs for any coverage in excess of specific limits of this agreement are the responsibility of the Grantee and may not be charged to this grant agreement. The following policies of insurance shall be maintained with the specified minimum coverage and limits in force at all times during the performance work under this Project: 1.Workers'Compensation:as required by AS 23.30.045,for all employees engaged in . work under this Project.The coverage shall include: Page 3 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 a.Waiver of subrogation against the State and the Alaska Energy Authority and Employer's Liability Protection at $500,000 each accident/each employee and $500,000 policy limit; 2.Commercial General Liability:on an occurrence policy form covering all operations under this Project with combined single limits not less than: a.$1,000,000 Each Occurrence; b.$1,000,000 Personal Injury; c.$1,000,000 General Aggregate;and d.$1,000,000 Products-completed Operations Aggregate. The State of Alaska and Alaska Energy Authority shall be named as-an Additional insured. 3.Automobile Liability:covering all vehicles used in Project work,with combined single limits no less than $1,000,000 each occurrence. All of the above insurance coverage shall be considered to be primary and non-contributory to any other insurance carried by the State of Alaska and Alaska Energy Authority,whether self- insurance or otherwise. The Authority's acceptance of deficient evidence of insurance does not constitute a waiver of Grant requirements. Appendix B1 #2 Grantee Project Manager,replace with following: 2.Grantee Project Manager For construction projects,the Grantee will contract or hire competent persons to manage all phases of the Project.Work at a minimum will include;management of Grantee's labor for the project,engineering firms and consultants,procurement,management of construction contractors,selection of equipment,review of plans and specifications,on-site inspections and review and approval of work,and other duties to ensure that the completed work conforms with the requirements of the grant and the construction documents. If the Grantee fails to provide adequate project management the Authority may terminate the Grant or assume project management responsibilities with the concurrence of the Grantee. Costs for a Grantee Project Manager must be reasonable to be considered an eligible grant expense. Appendix B1 #4 Contracts for Engineering Services,replace with following: 4,Contracts for Engineering Services In the event the Grantee contracts for engineering services,the Grantee will require that the engineering firm certify that it is authorized to do business in the State of Alaska and provide proof of licensing and insurance. Page4 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix B1 #6 Permits,replace with following: 6.Permits It is the responsibility of the Grantee to identify and ensure that all permits required for the construction and operation of this Project by the Federal,State,or Local governments have been obtained unless otherwise stated in Appendix C.These permits may include,but are not limited to,Corps of Engineers,Environmental Protection Agency,Alaska Department of Environmental Conservation,State Historic Preservation Office,State Fire Marshal,Alaska Department of Natural Resources,Alaska Department of Fish and Game and Boroughs. Appendix B1 #12 Post Construction Certification,replace with following: 12.Post Construction Certification Upon completion of construction the Grantee will submit a final report that includes: e Certification that all work is completed in accordance with the grant and all costs claimed are eligible costs and represent work completed on the Project; e Summary of total project cost including detailed funding sources and any outstandingdebt; e Certification that there is a release of any contractor or subcontractor liens on the project; Identification of any outstanding construction issues; Demonstration that appropriate insurance is in place and, As-built drawings. Appendix B1 #16 Tariffs &Rates for Use of Grant Funded Assets,replace with following: 16.Tariffs &Rates for Use of Grant-Funded Assets Rates for power provided as a result of generation or transmission facilities built with grant funds may be subject to review and approval by the Regulatory Commission of Alaska (RCA),or if the rates are not subject to RCA review and approval,they may be subject to review and approval by the Authority to ensure reasonable and appropriate public benefit from the ownership and operation of the Project. As a condition of the grant,Independent Power Producers will agree to sell energy resources for electricity and heat at a cost-based rate for the economic life of the project.The Authority will hire an independent economist to provide guidance in developing a cost-based rate for electric sales with an appropriate rate of return on equity. The allowable cost-based rate represents the highest rate that the Independent Power Producer will be allowed to charge.Because the cost-based rates are a grant condition,avoided costs rates or Public Utility Regulations Policies Act (PURPA)rates will not apply for projects which obtain grant funding. Application for a Certification of Public Convenience and Necessity (CPCN)is also a grant condition.RCA action related to the issuance of the CPCN must be completed prior to the issuance of any construction grant funding. Page 5 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix D #2 Contact Persons,replace with following: 2.Contact Persons For the Grantee For The Authority Grant Manager Grant Manager Brad Reeve,General Manager,CEO Shawn Calfa,Grants Administrator P.O.Box 44 813 W.Northern Lights Blvd. Kotzebue,Alaska 99752 Anchorage,Alaska 99503 B reeve@kea.coop scalfa@aidea.org 907-442-8254 907-771-3031 Project Manager Project Manager Brad Reeve,General Manager,CEO Devany Plentovich P.O.Box 44 813 W.Northern Lights Blvd. Kotzebue,Alaska 99752 Anchorage,Alaska 99503 B _reeve@kea.coop dplentovich@aidea.org 907-442-8254 907-771-3068 Appendix D #3 Monthly Progress and Financial Reports,replace with following: 3.Monthly Progress and Financial Reports The Grantee will provide monthly status reports by email (or other method allowed by the Authority,if email is not available)to the Authority Project Manager.These reports are due starting the first full month after the execution of this Agreement.This report must update the Authority on the project's progress,regulatory and compliance issues,possible delays,and grant expenditures during the month.These Monthly Progress Reports,which are due within 30 days of the end of the month,must summarize,in one or two pages,the progress made on grant tasks during the month and identify any difficulties in completing tasks or meeting goals or deadlines.The Grantee must also include with the report copies of any work products due to the Authority during this period. Reports are considered late five (5)days after the due date.No further payments will be made without submission and approval of required reports.Work completed after the twenty-day period when required reports have not been submitted is at the Grantee's risk,and costs incurred may be disallowed.Repeated failure to submit reports in a timely manner could result in suspension or termination of the grant. All reports and deliverables required in this agreement must have been submitted and approved by the Authority prior to the final payment being released. Page6 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Appendix E #1c Equipment,replace with following: c.Equipment Include costs of acquiring,transporting,leasing,installing,operating,and maintaining equipment necessary for the Project,including sales and use taxes. Subject to prior approval by the Authority Project Manager,costs or expenses necessary to repair or replace equipment damage or losses incurred in performance of work under the grant may be allowed.However,damage or losses that result from the Grantee's employees,officer's,or contractor's gross negligence,willful misconduct,or criminal conduct will not be allowed. Appendix E #6 Grant Disbursements,replace with following: 6.Grant Disbursements The Grantee must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications.(See Attachment 1) Reimbursements are made for actual costs incurred and must be for approved milestones.The back-up documentation must demonstrate the total costs incurred are allowable,and reflect the amount being billed.Documentation must include: e A ledger summarizing cost being billed e A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment Travel and per diem reimbursement documentation Contractor or vendor pay requests Invoices Detailed ledger of costs being charged to this grant Payment of grant funds will be subject to the Grantee complying with its matching contribution requirements of the Grant. Payment of grant funds will be made by the Authority to the Grantee within 30 days from receipt of a properly completed,supported,and certified Reimbursement Request (See Attachment 1). Appendix E #10 Budget Adjustments and Changes,replace with following: 10.Budget Adjustments and Changes When a Grantee faces increased unbudgeted costs,the grantee should contact the Authority Project Manager.Budget adjustments cannot increase the grant award amount.Cost overruns that may require reduced scope of work will require Authority approval and an amendment to the grant.If a budget adjustment or other changes indicate to the Authority Project Manager that the project cannot be completed as currently planned and budgeted for,the Authority Project Manager will not approve the release of additional grant funds until the grantee provides sufficient information on how the grantee intends to complete the revised project. Page 7 of 41 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Budget Adjustments The Grantee shall identify budget changes on its Financial Reports submitted to the Authority. At least quarterly,the Authority will compare actual costs to budgeted distributions based on the Financial Report/Request for Reimbursement form.Costs charged to grant funds must reflect adjustments made as a result of the activity actually performed.The budget estimates or other distribution percentages must be revised at least quarterly,if necessary,to reflect changed circumstances. Attachment #1,Financial Report/Request for Reimbursement Form,replace with form provided below. Attachment #2,Progress Report Form,replace with form provided below. Attachment #3,Notice of Project Closeout Form,replace with form provided below. All other terms and conditions remain unchanged. Page 8 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Attachment 1 Financial Report/Request for Reimbursement Form THIS REQUEST IS FOR FINAL PAYMENT [] Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:to Grant Number:2195454 A B Cc D=B+C E=A-D BUDGET SUMMARY TOTAL GRANT PRIOR EXPENDITURES TOTAL GRANT BUDGET EXPENDITURES THIS PERIOD EXPENDITURES BALANCE BY TASK OR MILESTONE Final Design $55,000 Permitting 50,000 Stack Heat Recovery 338,052 Ammonia Power Cycle Plant 603,000 Ice Maker Upgrade 91,000 District Heating System 68,575 Expansion Reporting 10,000 TOTAL $1,215,627 BY BUDGET CATEGORIES Direct Labor and Benefits $95,000 Contractual 50,000 Construction 133,000 Materials &Supplies 937,627 TOTAL $1,215,627 BY FUND SOURCES Grant Funds $915,627 Grantee Match -In-Kind 20,000 Grantee Match -Material &In-280,000 Kind*; TOTAL $1,215,627 CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Financial ReportaboveandtheattachedProgressReportarecorrect.In addition,funds were spent and work performed Inaccordancewiththegrantagreementtermsandconditions. Certified By:Prepared By: Printed Name:Printed Name: Title:Date:Title:Date: *Material and In-Kind Match to be provided by Energy Concepts:a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the costs as match. Page 9 of 11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Attachment 2 Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:to Project Activities Completed:© Existing or Potential Problems: Activities Targeted for Next Reporting Period: Prepared By:___Date: Printed Name: Page10of11 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Attachment 3 Notice of Project Closeout NOTICE OF PROJECT CLOSEOUT ALASKA ENERGY AUTHORITY Project Name:Kotzebue Electric Heat Recovery Construction Grantee:Kotzebue Electric Association Grant Number:2195454 The Alaska Energy Authority certifies and acknowledges that the Grant referenced above has been completed,and that all tasks have been satisfactorily carried out in accordance with the terms and conditions of Agreement Number:2195454. Project Manager Date Alaska Energy Authority Kotzebue Electric Association certifies that the Grant named above is complete in accordance with the terms and conditions of Alaska Energy Authority Agreement Number:2195454. Kotzebue Electric Association also certifies that,we have been reimbursed for all eligible expenses pertaining to 2195454,and that as of the date of signature,no further reimbursements will be requested for any activity related to the Grant identified above. Pursuant to Appendix B1 #15'Performance/Operation and Maintenance (O&M)Reporting',the grantee is required to provide detailed reports annually,for five years. Authorized Signature Title Printed Name Date Page11 of 11 Alaska Energy Authority f=-a ALASKArantAgreement©ENERGY AUTHORITYAmendment Grant Agreement Number Amount of Funds 2195454 $915,627 Project Code(s)Encumbrance Number/AR |Period of Performance: 403034 PBO00413 From:July 1,2009 To:December 31,2011 Project Title Kotzebue Electric HeatoeConstructionName . Kotzebue Electric Association Alaska Energy Authority Street/PO Box Street/PO Box P.O.Box 44 813 W.Northern Lights Blvd City/State/Zip City/State/Zip Kotzebue,Alaska 99752 Anchorage,AK 99503 Contact Person Contact Person Brad Reeve,General Manager/CEO Devany Plentovich,Project Manager Phone Fax E-mail:Phone Fax E-mail: 907-442-3491 |907-442-2482 |b reeve@kea.coop 907-771-3068 |907-771-3044 |dplentovich@aidea.org AMENDMENT 1 Extend Period of Performance to December 31,2011. Change Authority Project Manager to: Devany Plentovich,Project Manager Appendix A #1,add the following: h)"Economic Life”means 20 years from the date of the final disbursement. Appendix A #12,replace with the following: 12.IntegrationThisinstrumentand all appendices,amendments,attachments,Request for Application dated September 3, 2008 and Application dated November 10,2008 hereto embody the entire Agreement of the parties concerning the grant funds granted hereunder. CONTINUED NEXT PAGE SignatureLohWoksArf|ZF P-22-10PrintedNameandTitle©Printed Name and Title -Printed Name and Title - Brad Reeve,General Manger/CEO |Devany Plentovich,Project Steve Haagenson,AEA Executive Director Manager Kotzebue Electric Heat Recovery Construction Agreement #2195454 Amendment 1 There are no promises,terms,conditions,or obligations regarding said funds other than those contained in the documents described above;and such documents shall supersede all previous communications,representations or agreements,either oral or written,between the parties hereto.To the extent there is any conflict between the provisions of Appendix A and B the Grantee's application or proposal,the provisions of Appendix A and B prevail. Appendix A #14,replace with the following: 14,Disputes Any dispute arising under this Grant Agreement which is not disposed of by mutual agreement must be dealt with in accordance with 3 AAC 108.915. Appendix A #30 Audits,add the following paragraph: Commercial (for-profit)entities shall obtain an audit by an independent auditing firm similar to a program audit prepared under OMB A-133.The auditee and auditor shall have basically the same responsibilities for the federal or state program as they would have for an audit of a major program in a single audit.The expenditure threshold is $500,000 in the commercial entity's fiscal year. Appendix A #32,replace with the following: 32.Grant Close out Upon completion of all work and expenditure of all grant funds related to the Project the Authority will provide written notice to the Grantee that the Grant will be closed.The Grantee shall sign the Notice of Project Closeout within 30 days after it is delivered by the Authority.The Grant will be considered closed upon receipt of the signed Notice of Project Closeout. The Grant will be administratively closed if the Grantee fails to return the Notice of Project Closeout within 30 days after it is delivered by the Authority.If the Grantee has a valid reason for the Grant to remain open,they must contact the Authority in writing within 30 days. No additional reimbursements will be made to the Grantee after the grant is closed out. Appendix B1 #9,replace with the following: 9.Current Prevailing Rates of Wage and Employment Preference To the extent required by federal and State law construction projects may require certain grantees to include the requirements for Davis Bacon and Little Davis Bacon when contracting for construction services.This requires contractors to pay minimum rates of pay for specific classes of workers and provide certified payrolls to the State Department of Labor.The current wage rates can be found at the following web sites: The Federal wage rates at http:/Avww.wdol.gov/ The State wage rates at http://www.labor.state.ak.us/Iss/oamp600.htm If federal funding sources require federal Davis Bacon compliance,the Grantee must use both the Federal and State wage scale and the contractor is required to pay the higher of the State or Federal wage scale.When only State Funds are used that requires "Little Davis Bacon,”the Grantee is only required to follow the State Rate schedule. Kotzebue Electric Heat Recovery Construction Agreement #2195454 Amendment 1 For projects that are only State funded,contractors are also required to use local residents where they are available and qualified in accordance with AS 36.10.150-180,and 8 AAC 30.064 -088. The Grantee is responsible for identifying any other sources of project funds and for ensuring compliance with applicable wage scales for all sources of project funding.If a Grantee believes they or their contractors may be exempt from these requirements,they should contact the State of Alaska Department of Labor and Workforce Development,Wage and Hour Administration,for a determination and forward a copy of that determination to the Authority's Grant Administrator. Appendix B1 #11,replace with the following: 11.Construction Insurance and Bonding When the value of the construction is anticipated to be greater than $100,000,prior to beginning © construction on a project funded by this grant,the Grantee or grantee's contractor(s)must provide the Authority;1)proof of adequate insurance as defined in Appendix B.#4 of the grant agreement,and 2) either a payment and performance bond,as may be required by AS 36.25.010,a surety in form and substance acceptable to the Authority,or some other guarantee or assurance acceptable to the Authority that the Grantee or the Grantee's contractor has the capacity,qualifications,and financial resources necessary to complete construction of the project as proposed in the grant or construction contract(s)funded by this grant. Appendix B1 #12,replace with the following: 12.Post Construction Certification Upon completion of construction the Grantee will submit a final report that includes: e Certification that all work is completed in accordance with the grant and all costs claimed are eligible costs and represent work completed on the Project: Summary of total project cost including detailed funding sources and any outstanding debt; Certification that there is a release of any contractor or subcontractor liens on the project: Identification of any outstanding construction issues;and, As-built drawings. Appendix B1 #14,change the word "useful”to "economic”. Appendix E #3,replace with the following: 3.Match The Grantee is required to provide $300,000 ($20,000 of in-kind from Kotzebue Electric Association and $280,000 of in-kind and materials from Energy Concepts)in match for this project.The Grantee is responsible for reporting all matching funds to the Authority including the in-kind and materials supplied by Energy Concepts. Appendix E #6 Grant Disbursements;add the following sentence to the 2™paragraph: Reimbursements are made for actual costs incurred and must be for approved milestones. Replace Attachment 3 "Notice of Project Closeout”with the attached form. All other terms and conditions remain unchanged. Kotzebue Electric Heat Recovery Construction Agreement #2195454 Amendment 1 |Attachment 3.Notice of Project Closeout - NOTICE OF PROJECT CLOSEOUT ALASKA ENERGY AUTHORITY Project Name:Kotzebue Electric Heat Recovery Construction Grantee:Kotzebue Electric Association Grant Number:2195454 Agreement Execution Date: The Alaska Energy Authority certifies and acknowledges that the Project referenced above has been completed,and that all tasks have been satisfactorily carried out in accordance with the terms and conditions of the Agreement. Project Manager Date Alaska Energy Authority Kotzebue Electric Association certifies that the Project named above is complete in accordance with the terms and conditions of the Alaska Energy Authority Agreement. Pursuant to Appendix B1 #15 'Performance/Operation and Maintenance (O&M)Reporting',the grantee is required to provide detailed reports annually,for five years. Authorized Signature Title Printed Name Date acAlaska Energy Authority Grant Agreement ENERGY AUTHORITY Grant Agreement Number Amount of Funds: 2195454 $915,627 Project Code(s)Encumbrance Number/AR Period of Performance: 403034 PBO00413 From:July 1,2009 To:September 30,2070 Project Title: Kotzebue Electric Heat Recovery Construction "Grantee Grantor: Name Kotzebue Electric Association Alaska Energy Authority Street/PO Box P.O.Box 44 Street/PO Box 813 W.Northern Lights Bivd City/State/Zip Kotzebue,Alaska 99752 City/State/Zip Anchorage,AK 99503 Contact Person Brad Reeve,General Manager/CEO Contact Person Lenny Landis,Project Manager Phone:Fax:E-mail: 907-442-3491 |907-442-2482 |b reeve@kea.coop Phone:Fax:E-mail: 907-771-3068 |907-771-3044 |ilandis@aidea.org AGREEMENT The Alaska Energy Authority (hereinafter 'Authority')and Kotzebue Electric Association (hereinafter 'Grantee') agree as set forth herein. Section |.The Authority shall grant funds to pay for expenses incurred by the Grantee under the terms and conditions of this Agreement,in an amount not to exceed $915,627,unless the grant amount is amended as provided herein. Section Il.The Grantee shall apply the grant funds to the Project and perform alt of the work and other obligations required by this Agreement. Section Ill.Performance under this agreement begins July 1,2009 and shall be completed no later than September 30,2010. Section IV.The agreement consists of this page and the following: Appendices Attachments/Forms (As required) Appendix A:General Provisions Attachment 1:Financial Report/Request for Appendix B:Standard Provisions Reimbursement Form Appendix C:Grantee Proposal/Scope of Attachment 2:Progress Report Form Work Attachment 3:Notice of Project Closeout Appendix D:Project Management & Reporting Requirements Appendix E:Project Budget & Reimbursement Provisions AMENDMENTS:Any amendments to this Agreement must be signed by authorized representatives of Grantee and the Authority and should be listed here.'Authority.=Project Manager. s utive Director or:"Grantee ExecZe paneGoPTPrintedNameandTitlePrintedNafneandTitleSteveLi Brad Reeve,General Manager/CEO Lenny Landis,Project Manager AEA Executive Director P -27-09 Date i /B/E pate re 3-05 Kotzebue Electric Heat Recovery Censtruction Grant Agreement #2195454 |Appendix D Project Management &Reporting Requirements T.Project Management The Grantee will notify the Authority immediately of any significant organizational changes during the term of the grant,including changes in key personnel or tax status,any unforeseen problem or project delay that may cause a change to the work plan or budget or that may otherwise affect the Grantee's ability to perform its commitments under this Grant Agreement. Any unreported or unapproved changes to the work plan or budget evident in reports may result in an amendment being required,costs disallowed,suspension or termination of the grant as described in Appendix A. 2.Contact Persons For the Grantee For The Authority Grant Manager Grant Manager Brad Reeve,General Manager,CEO Butch White,Grants Administrator P.O,Box 44 813 W.Northern Lights Blvd. Kotzebue,Alaska 99752 Anchorage,Alaska 99503breeve@kea.coop bwhite@aidea.org (907)442-3491 (907)771-3052 Project Manager Project Manager Brad Reeve,General Manager,CEO Lenny Landis P.O.Box 44 813 W.Northern Lights Blvd.Kotzebue,Alaska 99752 Anchorage,Alaska 99503b_reeve@kea.coop llandis@aidea.org(907)828-8254 (907)771-3068 3.Monthly Progress and Financial Reports .The Grantee will provide monthly status reports by email (or other method allowed by the Authority,if email is not available)to the Authority's Project Manager.These reports are due starting the first full month after the award of the grant.This report must update the Authority on the project's progress,regulatory and compliance issues,possible delays,and grant expenditures during the month.These Monthly Progress Reports must summarize,in one or two pages,the progress made on grant tasks during the month and identify any difficulties in completing tasks or meeting goals or deadlines.The Grantee must also include with the report copies of any work products due to the Authority during this period. Reports are considered late five (5)days after the due date.No further payments will be made without submission and approval of required reports.Work completed after the twenty-day period when required reports have not been submitted is at the Grantee's risk,and costs Page 17 of 26 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 [Attachment1 Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:to Grant Number:2195454 A B c D=B+C E=A-D BUDGET SUMMARY TOTAL GRANT PRIOR EXPENDITURES TOTAL GRANTBUDGETEXPENDITURESTHISPERIODEXPENDITURESBALANCE BY:TASK.OR MILESTONE **25)eee ous Woy Deg oa atnw Final Design .$55,000 Permitting $50,000 Stack Heat Recovery $338,052 Ammonia Power Cycle Plant $603,000 Ice Maker Upgrade $91,000 District Heating System Expansion $68,575 Reporting $10,000 TOTAL $1,215,627 _BYBUDGET CATEGORIES Direct Labor and Benefits $95,000 Contractual $50,000 Construction $133,000 Materials/Freight $937,627 Other TOTAL $1,215,627 "BY FUND SOURCES"2%: Grant Funds $915,627 Grantee Match -In-Kind $20,000 Grantee Match Material &In-Kind'|$280,000 TOTAL $1,215,627 CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report. One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief the information reported on both the Financial Report above and the attached Progress Report are correct and funds were spent and work performed in accordance with grant agreement terms and conditions. Certified By:Prepared By: Title:Date:Title:Date: *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the costs as match. Page 24 of 26 RECEIVED JAN 0.6 2017 Kotzebue Electric Heat Recovery Construction .FINAN CE Grant Agreement #2195454 ;x 0 I C |Financial Report/Request for Reimbursement Form 1 Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Fa Period:November 2016 #Grant Number:2195454 BUDGET SUMMARY .r .oa =a aupcer_[exeenprrures |Tuis PERIOD_LExpenoiTuREs|GRANT BALANCE BY TASK OR MILESTONE Fina!Design 70,000 $7,484 -57,484 12,516 Permitting _26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,192,106 4,543 1,196,649 (430,484) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 21,990 937 22,927 7,458 TOTAL 1,215,6274-1,620,658 5,480 1,626,138 (410,511}) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 M 268,235 4,543 272,778 (178,643} Contractual Services 319,204 389,262 938 390,200 (70,996)} Construction Services $0,000 83,528 -83,528 6,472 Materials/Freight 699,673 853,623 -853,623 (153,950} Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,620,758 5,480 1,626,239 (410,612) BY FUND SOURCES Grant Funds 915,627%915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 ||:678,967 75,480 684,447 (404,44 TOTAL GRANT 1,215,62 1,614,594 5,480 1,620,074 (404,447) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fianclat Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. ci C\{Or QQ.NN Certified By:Prepared By: Printed Name:Brad Reeve Printed Name:Mark Huber L. Title:General Manager Date:|_-3-zo}Title:|Grant Accountant Date:|.4-ZO vy *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. GGA.hal'?Madr on f MWPOAL RECEIVED JAN 06 2017 FINANCE Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:November 1,2016 to November 30,2016 Project Activities Completed this Period: -Crane services to install the new exhaust silencer on hold until 2017 (contractor closed for season). -Periodic discussions with new ORC technology owner CETI to discuss commissioning plan for the ORC. -Fabricated the 36”diameter top stack section for exhaust silencer (approx.16ft length). -Reviewed controls sequencing plan for unit #10 and ORC with plant staff and EPS engineer. -Procured refrigerant-rated butterfly valves for condenser piping (vacuum rated). Existing or Potential Problems: -GE has separated from ORC technology and has sold the technology to CETI. -Commissioning and long term support of the Cleancycle may be an issue. -Need to discuss what internal pipe preparation needed to keep refrigerant clean with refrigerant manufacturer. -Crane needed to mount new 36”silencer.Crane should be available in late October 2016 (contractor still working on harbor project in Kotzebue). -Need to determine if control air will be provided by plant 175psi system or a dedicated air compressor for the ORC. Activities Targeted for Next Reporting Period -Procure insulation and misc.heat shields for 34”exhaust system ductwork in plant and outdoors. -Complete piping between ORC and condenser. -Continue install of controls wiring and remote comms connection. -Finalize PLC control logic plan with EPS and begin modifications to Unit#10 PLC software to contro!exhaust diverter. -Procure PHW system expansion tank,PHW pressurizing pump and balance of mechanical equipment (including pneumatic controls). Prepared By:__Matthew I,Bergan Date:12/14/16 RECEIVED JAN 06 2017 FINANCE Page 1 of 1 (2/2017 -4:25:52PM GL-Detail General LedgerotzebueElectricAssoc;Inc.2.* Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period Sector ID Work OrderID BatchID Original ID Type DocNbr Description Amoun Cr Amount 2016-11 0 AP005085 vo 20116 Huber Consulting Group 437.54 0.00 2016-11 0 AP005095 vo 20146 Huber Consulting 500.08 |.0.00 2016-11 0 PROO7586 TS 0 Summarized Payroll Transaction Entry 864.00 0.00 2016-11 0 PR007593 TS 0 Summarized Payroll Transaction Entry 1,320.48 -- 0.00 2016-11 0 PR007605 Ai Q Summarized Payroll Allocation Entry 1,464.04 0.00 2016-11 0 PR007567 TS Q Summarized Payroll Transaction Entry qa 536.67 0.00 2016-110 PROO7589 TS 0 Summarized Payroll Transaction Entry OTH,=&_357.78 0.00 soa +=2016-14 ----Begin.Balance:---$1.627.788.32-Debits:...$5,480.47 _______Credits:_$0.00._....._._______End Balance:__$1,633,268.79 ly Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2016-11')AND General Ledger.rpt ({GlAcctBal.GlAcctID}='107.4050') markh.:Kotzebve Electric Assoc."tne:«PR-Acct Dist by Employee-Detail-wenory 4:30:372M"Page 1 of ! 119 Matthew I Berg 0 Default a107.4050 AEA Heat Recovery Grant 423 Johnnie R Jones 0 Default han107.4050 'A Heat Recovery Grant 468 Mickey M.Jorgensen 90 Default 107.4050EA Heat Recovery Grant 01 Regular Time Account 107.4050 Total Sector 0 Total Employee #119 Totat 01 Regular Time Account 107.4050 Tata! Sector 0 Total Employee #423 Total 01 Regular Time Account 107.4050 Total Sector 0 Total Employee #468 Total Hours Wages 15.00 894,4515.00 894.45 15.00 894.45 15.00 894.45 15.00 894.45 eenece 28.00 1,320.48 28.00 1,320.48 28.00 1,320.48 28.00 1,320.4828.00 1,320.48 24.00 864.00 24,00 864.00 24.00 864.00 24.00 864.00 24.00 864.00 67.00 3,078.93 Database:Live Report:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-Acct Dist Parameters:(not ({PREamType.TaxCompOnly})AND {PRTran.TranType}="TS") AND ({PRTran.PeriodPost}='2016-11)AND ({PRTran.GlAcctID}='107.4050) Last Modifiedbj/BAQ6 liyee-Detail rpt EES Pagel of f 200 | :U2/2017-4:33:31PM|Kotzehue Electric Assoc loc.es PR Allocation Batch Summary ** BatchID PR0O7605 |PeriodPost 2016-11 |Status Posted |Date 12/02/2016 |ScreenID |Deseription Payroll Allocation FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID 1 i]107.4050 1,464.04 0.00 1,464.04 Totals $1,464.04=e,/ Database:Live Report:D:\Program Files\PCS\Insight Version:+ModuteID ='GL'Parameters:({Batch.BatchType}="PR_ALLOC"AND {Batch.ModuleID}=AR4uhtiANstalledReports\PR-A ({PRAIocTran.PeriodPost}='2016-11')AND ({PRAIlocTran.GlAcctID}='107.4050') " Melissa R.StDenis en From:mark huber <mhuber9287@icloud.com> Sent:Friday,January 6,2017 2:24 PM To:AEAPayables Ce:Jessica Stolp;Brad Reeve;Martin Shroyer;Matt Bergan;mark huber Subject:KEA Grant 2195454 November 2016 Monthly Report Attachments:KEA Grant 2195454 November 2016 Report.pdf Dear AEA Accounts Payable: Please see the attached KEA 2195454 November 2016 monthly report. Please contact Brad Reeve or me if you have any questions. Best regards, Mark Huber Huber Consulting Group 907-244-2779 Kotzebue Electric Heat Recovery Construction LATE RECEIVED DEC 9.9 N16 FINANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery ConstructionPeriod:/October )2016 Grant Number:2195454 ee BUDGET SUMMARY r 5 OTA - 7PRUDGET._|EXPENDITURES |Tis PERIOD |EXPENDITURES |GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 4 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,187,792 4,314 1,192,106 (425,941) ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 21,990 -21,990 8,395 TOTAL 1,215,627 1,616,344 -1,620,658 (405,031) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135,i 267,311 924 268,235 (174,100) Contractual Services 319,204 389,262 -389,262 (70,058) Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 850,233 3,390 853,623 (153,950 Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 W-«1,616,444 4,314 1,620,758 (405,131} BY FUND SOURCES Grant Funds 915,627¥915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &{n-Kind*280,000 674,653 7,4,314 678,967 (398,967 TOTAL GRANT 1,215,623 1,610,280 4,314 1,614,594 (398,967 CERTIFICATION Form requires two origina!signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other shouid be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.in addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. 6 e (OC)4 -__{\Certified By:LAAM Soy en fere__|Prepared By:Aa V2,SNAPrintedName:Brad Reeve Printed Name:Mark Huber re aN Title:General Manager Date:[2-79-72 OU.Title:Grant Accountant Date:{'7-CA-Zola J Maot SUE Oy ve 'bal Ee *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. THe OK;-eet (/---- RECEIVED RECEIVED DEC 29208 pen g gong FINANCE FINANCEProgressReportForm Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:Oct 1,2016 to October 31,2016 Project Activities Completed this Period: -Coordination with local contractor on crane services to install the new exhaust silencer. -Periodic discussions with new ORC technology owner CETI to discuss commissioning plan for the ORC. -Procured 36”top stack section for exhaust silencer. Reviewed controls sequencing plan for unit #10 and ORC with plant staff and EPS engineer. -Procured refrigerant-rated expansion joints for condenser piping (vacuum rated). Existing or Potential Problems: GE has separated from ORC technology and has sold the technology to CETI. -Commissioning and long term support of the Cleancycle may be an issue. -Need to discuss what internal pipe preparation needed to keep refrigerant clean with refrigerant manufacturer. -Crane needed to mount new 36”silencer.Crane should be available in late October 2016 (contractor still working on harbor project in Kotzebue). -Need to determine if control air will be provided by plant 175psi system or a dedicated air compressor for the ORC. Activities Targeted for Next Reporting Period -Procure insulation for 34”exhaust system ductwork in plant and outdoors, -Complete piping between ORC and condenser. -Continue install of controls wiring and remote comms connection. -Finalize PLC control logic plan with EPS and begin modifications to Unit#10 PLC software to control exhaust diverter. -Procure PHW system expansion tank,PHW pressurizing pump and balance of mechanical equipment (including pneumatic controls). Prepared By:__Matthew I.Bergan Date:__11/14/16 G2twr AASUSY atkh-22.ar otzebue Electric Assoc.Inc.«”"sce GL-Detail General Ledger.A -7 Page lof] "42/8/2016.*2:48:17PM Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant eriod Sector ID Work OrderID BatchID Original ID Type Doc Nbr Description Dr Amount Amount 2016-10 0 AP005067 vo 20056 Fasteners &Fire Equip 68.68 0.00 2016-10 0 AP005067 vo 20067 Steel Fab 2,530.00 0.00 2016-10 0 AP005073 vo 20080 Everts Air Cargo 791.20 0.00 2016-10 0 PR0O7533 TS QO Summarized Payroll Transaction Entry rm |119.26 0.00 2016-10 0 PROO7S4S TS 0 Summarized Payroll Transaction Entry es i 41741 0.00 2016-10 0 PROO7563 Al 0 Summarized Payroll Allocation Entry 387.64 0.00 2016-16 Begin Balance:$1.623.474.13 Debits:$4,314.19 Credits:$0.00 End Balance:$1j627,788.32 Oe x: 68°68+ 2°530°00+ 791°20+ 119-264 KI7eal+ 387+64+ he B1h+19# O+x Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2016-10')AND ({GlAcctBal.GlAcctID}='107.40509 General Ledger.rpt kh ."..Bage dofaricBlectieAcco.tre,PR-Acct Dist by Employee-Detail -bogn016 2:82:579M Hours Wages 119 Matthew I Bergan 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time 9.00 536.67 9.00 536.67 Account 107.4050 Total 9.00 $36.67 Sector 0 Total 9.00 536.67 Employee #119 Total 9.00 536.67 9.00 536.67 Database:Live Report:D;\Program Files\PCS\Insight Accounting\InstalledReports\PR-Acct Dist Parameters:(not ({PREarnType.TaxCompOnly})AND {PRTran.TranType}="TS”)Last Modifiedb}Zaiptifee-Detail cptAND ({PRTran.PeriodPost} '2016-10")AND ({PRTran.GlAcctID}='107.4050) markho ee EDR AlInepatian .-ary Tee A PageLok ho 3 etzetue Hieciis Ascon penn >PR Allocation Batch Summary.)oes "Bianois aessoaral| BatchID PROO7563 |PerfodPost 2016-10 [Status Posted [Date 11/02/2016 |ScreenID |Description Payroll Allocation FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProfectID TaskID 1 0 107.4050 387.64 0.00 387.64 Totals $387.64 -__ Database:Live Report:D:\Program Files\PCS\Insight Version:=ModuleID ='GL'Parameters:({Batch.BatchType}="PR_ALLOC"AND {Batch.ModuleID}=MR8uhtiANMAstalledReports\PR-A ({PRAllocTran.PeriodPost}='2016-10')AND C{PRAllocTran.GlAcctID}='107.4050} Melissa R.StDenis From:mark huber <mhuber9287 @icloud.com> Sent:Thursday,December 29,2016 1:35 PM To:AEAPayables Ce:Jessica Stolp;Martin Shroyer;Brad Reeve;Matt Bergan;mark huber Subject:KEA Grant 2195454 October 2016 monthly report Attachments:KEA Grant 2195454 October 2016 Monthly Report.pdf Dear AEA Accounts Payable: Please see the attached KEA 2195454 October 2016 monthly report. Please contact Brad Reeve or me if you have any questions. Best regards, Mark Huber Huber Consulting Group 907-244-2779 Kotzebue Electric Heat Recovery Construction Scanned Grant Agreement #2195454 Financial Report/Request for Reimbursement Form } Grantee:Kotzebue Electric Association V2 Project:Kotzebue ElettrigHeat Recovery Construction /. Period:September,2016 /Grant Number:2195454 ¢ BUDGET SUMMARY ,5 s aT == rORUDGET EXPENDITURES aTuIs PERIOD.EXPENDITURES GRANT BALANCE BY TASK OR MILESTONE Final Design 70,0004 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,186,049 1,743 1,187,792 (421,627) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 21,990 :21,990 8,395 TOTAL 1,215,627 1,614,601 1,743 1,616,344 (400,717 BY BUDGET CATEGORIES j Direct Labor and Benefits 94,135 266,496 814 267,311 (73.176)Contractual Services 319,204 388,333 929 389,262 (70,058) Construction Services 90,000 83,528 -83,528 6,472 Materiais/Freight 699,673 |850,233 -850,233 etOther/Travel 12,615 H-26,109 -26,109 (13,494) TOTAL 1,215,627 1,614,701 1,743 1,616,444 (400,817) BY FUND SOURCES Grant Funds ser 915,627 |+U2-9x%|915,627 - Grant Match -In-Kind 20,000 20,000 158 20,000 - Grantee Match -Material &In-Kind*280,000 14 672,910 -1743.]674,653 (394,653 TOTAL GRANT 1,215,627 1,608,537 1,743 1,610,280 sore} CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and bellef that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. \uy oO S.CO CC ot aan C.CCertifiedBy:WASS2,JOAN Mi FOR [Prepared By:WLAN ONANSAPrintedName:Brad Reeve ;Printed Name:Mark Huber nea / Title:General Manager Date:/-S/ 0/7.-|Title:GrantAccountant Date:/0 '"A/-20lg, *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. To veeord MokGIN OWNee6,Coulee y GY BL"xAaw0ie CBr - a Scanned « Kotzebue Electric Heat Recovery Construction LAY [i Grant Agreement #2195454 i Financial Report/Request for Reimbursement Form ] Grantee:Kotzebue Electric Association ProjectKotzebue Elpctric Heat Recovery Construction Peridd:August 2016 Grant Number:2195454 Neer BUDGET SUMMARY r r i Sr =a Ace BUDGET|Expenorrunes |mms period _fexpenorrunes|CRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,180,495 5,554 1,186,049 (419,884) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 5 21,678 313 21,990 8,395 TOTAL 1,215,627 1,608,734 5,867 1,614,601 (398,974) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135)260,942 5,554 266,496 (172,361) Contractual Services 319,204 388,021 313 388,333 (69,129)] Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 850,233 -850,233 (150,560) Other/Travel 12,615 26,109 -26,109 (13,"494)| TOTAL 1,215,627]1,608,834 5,867 1,614,701 (399,074) BY FUND SOURCES Grant Funds 915,627 915,627]5 ApLo 915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 667,043 -5,867+-672,910 (392,910 TOTAL GRANT 1,215,627 [1,602,670 5,867 1,608,537 (392,910) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. 1 ye CL OvC\ Certified By::.dow.E2__|Prepared By:(AK AVSOSPrintedName:Brad Reeve Printed Name:Mark Huber__Title:General Manager Date:(O-3t72 Alt _|Title:Grant Accountant *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs.Yo YeanvCL Marken,OOK Xx.L %/"xh Stele Daté:/O S|-<THE ) Qe -Scanned RECEIVED AUG 24 2016 Kotzebue Electric Heat Recovery Construction F INANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric AssociationProject:Kotzebéle Electric Heat Recovery Construction 2 Period:July ¥2016 WA Grant Number.2195454 7 BUDGET SUMMARY 5 7 <a a UDGET_L exrenprruRES |THIS PERIOD __LexpenprTuRes |GRANT BALANCE BY TASK OR MILESTONE Final Design _70,0 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,171,668 8,827 1,180,495 (414,330) ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 21,022 656 21,678 8,707 TOTAL 1,215,627 1,599,251 9,483 1,608,734 (393,107) BY BUDGET CATEGORIES Direct Labor and Benefits 94,13.252,115 8,827 260,942 (166,807) Contractual Services 319,204 387,365 656 388,021 (68,817}} Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 850,233 -850,233 (150,560) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627Lk 1,599,351 9,483 1,608,834 (393,207) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 20,000 - Grantee Match -Material &In-Kind*280,000 657,560 -3,483-4 667,043 (387,043) TOTAL GRANT 1,215,627 1,593,187 v 9,483 BH 1,602,670 (387,043) SENCERTIFICATIONHV Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.in addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. PA &of A fas ee eeCertifiedBy:KAGAZ DXVAAeFei2-[Prepared By: Printed Name:Brad Reeve Printed Name:Mark Huber Title:General Manager__Date:8-73-zo (4 |Title:Grant Accountant Date:%-27S-20 [LY *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. x45 Couler to Zeawrd oy)fe OW x A.ato * Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:July 1,2016 to July 31,2016 Project Activities Completed this Period: -Additional run time on Unit #10 to identify any leakage before insulating system. -Templated new 36”exhaust stack for attachment to concrete base. -Reviewed controls sequencing plan for unit #10 and ORC with plant staff and EPS engineer. -Began procuring controls materials for completion of ORC systems. Existing or Potential Problems: -GE has separated from ORC technology and has sold the technology to CETI. -Commissioning and long term support of the Cleancycle may be an issue. -Need to discuss what internal pipe preparation needed to keep refrigerant clean with refrigerant manufacturer. -Crane needed to mount new 36”silencer.Crane should be available in late August 2016 (contractor had additional problems with crane over winter due to ice damage to the boom). -Need to determine if control air will be provided by plant 175psi system or a dedicated air compressor for the ORC. Activities Targeted for Next Reporting Period -Contact CETI to discuss commissioning plan for the ORC. -Procure insulation for 34”exhaust system ductwork in plant and outdoors. -Procure refrigerant-rated expansion joints for condenser piping (vacuum rated). -Complete piping between ORC and condenser. -Continue install of controls wiring and remote comms connection. -Finalize PLC control logic plan with EPS and begin modifications to Unit#10 PLC software to control exhaust diverter. -Procure PHW system expansion tank,PHW pressurizing pump and balance of mechanical equipment (including pneumatic controls). -Procure 36”top stack section for exhaust silencer. -Template silencer base feet for install of anchors in concrete base. 3PreparedBy:__Matthew I.Bergan Date:_#/29/16 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:July 2016 Grant Number:2195454 A B c D=B+C E=A-0 BUDGET SUMMARY remuDeRT EXPENDITURES THIS PERIOD.EXPENDITURES GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,171,668 8,827 1,180,495 (414,330) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 21,022 656 21,678 8,707 TOTAL 1,215,627 1,599,251 9,483 1,608,734 (393,107) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 252,115 8,827 260,942 (166,807) Contractual Services 319,204 387,365 656 388,021 (68,817) Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 850,233 -850,233 (150,560) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,599,351 9,483 1,608,834 (393,207) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 657,560 9,483 667,043 (387,043) TOTAL GRANT 1,215,627 1,593,187 9,483 1,602,670 (387,043) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached ProgressReportarecorrect.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. |Da yf rN an war C.Certified By:KAGAN.aD Ae -Fe(2-_[Prepared By:WAV SaraPrintedName:Brad Reeve Printed Name:Mark Huber * Title:General Manager Date:(-7> 2016 Title:GrantAccountant Date:8 <2 S-20]b *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. =cechicAmosim GL-Detail General Ledger=5 Page bof]8/16/2016tzebueElectricAssoc.Inc.”"'1:58:59PM Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period Sector ID Work OrderID BatchID Original ID Type Doc Nbr Description Dr Amount CrAmount 2016-07 0 AP004979 vo 19764 Huber Consulting Group 656.25 0.00 2016-07 0 PRO07418 TS 0 Summarized Payroll Transaction Entry 76.00 0.00 2016-07 0 PRO07421 TS Q Summarized Payroll Transaction Entry 864.00 0.00 2016-07 0 PRO07432 TS 0 Summarized Payroll Transaction Entry 579.70 0.00 2016-07 0 PRO07448 Al 0 Summarized Payroll Allocation Entry 2,873.19 0.00 2016-07 0 PRO07440 TS 0 Summarized Payroll Transaction Entry 1,548.00 0.00 2016-07 0 PR007438 TS 0 Summarized Payroll Transaction Entry 2,886.20 0.00 2016-07 Begin Balance:=$1.606,381.30 Debits:$9,483.34 Credits:$0.00 End Balance:$1,615,864.64 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2016-077))AND General Ledger.rpt ({GlAcctBal.GlAcctID}='107.4050") "82°Page 1 of 1.markh ee Des8/16/2016.2:07:43PMKotzebueElectricAssoc.Inc -PR-AcctDistbyEmployee-Detail Hours Wages 119 Matthew I Bergan 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time wae t900 379.70 10.00 579.70 Account 107.4050 Total 10.00 579.70 Sector 0 Total -_10.00 -579.70 Employee #119 Total 10.00 579.70 423 Johnnie R Jones 0 Default 107.4050 AEA Heat Recovery Grant 01 -_-Regular Time wnenne O50...2,886.20 61.50 2,886.20 Account 107.4050 Total 61.50 2,886.20 Sector 0 Total 6150 -_-2,886.20 Employee #423 Total 61.50 2,886.20 468 Mickey M.Jorgensen 0 Default 107.4050 AEA Heat Recovery Grant 01 «Regular Time woven 8:00 2,412.00 67.00 2,412.00 Account 107.4050 Total 67.00 2,412.00 Sector 0 Total 67.00 2,412.00 Employee #468 Total 67.00 2,412.00 511 Samuel J Smith 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time wenwenee £00 wane e.78.00 4.00 76.00 Account 107.4050 Total 4.00 16.00 Sector 0 Total 4.00 76.00 Employee #511 Total 4.00 76.00 142.50 5,953.90 Database:Live Report:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-Acct Dist Parameters:(not ({PREarnType.TaxCompOnly})AND {PRTran.TranType}="TS")Last Modifiedb§/Eaip0iy¥ee-Detail.rpt AND ({PRTran.PeriodPost}='2016-07')AND ({PRTran.GlAcctID}='107.4050') markh.Sh :An aatton Ratek Ctomaw _eect PageLofhoBe_PR Allocation Batch Summary Sanepie 3 1o4aPM BatchID PR007448 |PeriodPost 2016-07 |Status Posted [Date 08/02/2016 [ScreenID |Description Payroll Allocation FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID 1 0 107.4050 2,873.19 0.00 2,873.19 Totals $2,873.19 Database:Live Report:D:\Program Files\PCS\Insight Version:ModulelD ='GL'Parameters:({Batch.BatchType}="PR_ALLOC"AND {Batch.ModuleID}=ARRSuhtiANstalledReports\PR-A ({PRAllocTran.PeriodPost}='2016-07'))AND ({PRAHocTran.GlAcctID}='107.4050 RECEIVED JUL 22 2016Scanned Kotzebue Electric Heat Recovery Construction FINANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:_Kotzebye Electric Heat Recovery Construction 'ee a g CA 4 fe Period:June Vou 2016 Grant Number.2195454 BUDGET SUMMARY ::5 Sr ==a-0 EXPEN 7BUDGETEXPENDITURESTHISPERIOD.EXPENDITURES GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 |57,484 -57,484 12,516Permitting26,060 |}26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,169,223 2,445 1,171,668 (405,503) ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 20,615 406 21,022 9,364 TOTAL 1,215,627 1,596,399 2,851 1,599,251 (383,624) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 251,180 935 252,115 (157,980) Contractual Services 319,204 386,958 406 387,365 (68,161) Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 848,623 1,610 850,233 (150,560) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,896,399 2,951 1,599,351 (383,724) BY FUND SOURCES Grant Funds 915,627/915,627 -915,627 - Grant Match -In-Kind 20,000 20,000)Arai tee 20,000 - Grantee Match -Material &In-Kind*280,000 654,608 --4,953-+-657,560 (377,560) TOTAL GRANT 1,215,627}1,590,235 2,951 HA 1,593,187 (377,560) wa LL CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancia!Report above and the attached Progress Report are correct.In addition,funds "eel and work performed in accordance with the grant agreement terms id conditions.pec @een4|Certified By:\WAA WZ. Printed Name:Brad Reeve =Prepared By:\' Printed Name:Mark Huber Title:General Manager Date: 7-Z |-ZO|b>Title:Grant Accountant Date:"7-2 \-7Z0 Tv *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs.VATION.On x torretswa 76/*_xd Aro Gaet- a Scanned RECEIVED JUN 30 2016 Kotzebue Electric Heat Recovery Construction FINANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric AssociationProject:Kotzebyé Electric Heat Recovery ConstructionPeriod:May”2016 Grant Number:2195454 BUDGET SUMMARY ,-5 aut a RUDGET |ExrenpruRES |Tuis PERIOD __|exeenorrunes|GRANT BALANCE BY TASK OR MILESTONE P Final Design 70,000"57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and install 766,165 1,164,710 4,513 1,169,223 (403,058) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 20,084 531 20,615 9,770 TOTAL 1,215,627 |1,591,355 5,044 1,596,399 (380,772 BY BUDGET CATEGORIES ; Direct Labor and Benefits 94,135 247,057 4,123 251,180 (157,045) Contractual Services 319,204 386,427 531 386,958 (67,754) Construction Services 90,000 83,528 -83,528 6,472 Materials/Freight 699,673 848,233 390 848,623 (148,950) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 ]1,591,355 5,044 1,596,399 (380,772) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 |Liyaiaterie=20,000 - Grantee Match -Material &In-Kind*280,000 649,564 -5,044 654,608 (374,608) TOTAL GRANT 1,215,627 1,585,191 5,044 Pio 1,590,235 (374,608) [Whe CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed In accordance with the grant agreement termsand conditions. pe tN _,a >CX1}|Certified By:LAg Lp "SSS Fer [Prepared By:JAAN2 2SANAPrintedName:Brad Reeve Printed Name:Mark Huber V4 Title.General Manager Date.(4-74-20O{b Title.GrantAccountant _Date:[ar "ZO *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs,To Beroid NEKRINON --se bothGl Wr xX.Sth Scanne RECEIVED JUN 30 2016 FINANCE LATE Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form ] Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period April)2016"Grant Number:2195454 Qs BUDGET SUMMARY :r s ae =A-° Pauper|exeenprrures |Thuis PERIOD -Jexpenprrures |GRANT BALANCE BY TASK OR MILESTONE Final Design 70,0 57,484 -57,484 12,516 Permitting 26,06!26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,156,860 7,850 1,164,710 (398,545) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,3854 19,584 500 20,084 10,301 TOTAL 1,215,627 1,583,005 8,350 1,591,355 (375,728) BY BUDGET CATEGORIES Direct Labor and Benefits 94,13 239,837 7,220 247,057 (152,922) Contractual Services 319,204 385,927 500 386,427 (67,223) Construction Services 90,000 82,898 630 83,528 6,472 Materiats/Freight 699,673 848,233 -848,233 (148,560 Other/Travel 12,615 26,109 :26,109 (13,494) TOTAL 1,215,627%1,583,005 78,350 1,591,355 (375,728 BY FUND SOURCES VA Grant Funds 915,627 915,627 |WAAL .O-- -(915,627 - Grant Match -In-Kind 20,000 20,000 7 20,000 - Grantee Match -Material &In-Kind*280,000 641,214 -87350 649,564 (369,564) TOTAL GRANT 1,215,627 4 1,576,841 8,350 1,585,191 (369,564 i CERTIFICATION »(COV PN Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. t certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms SACS conditions. :Certified By Ag Kp SA ee 4 Prepared By:\\;" Printed Name:Brad Reeve Printed Name:Mark Huber i Title:General Manager Date:(04-20 IL Title:Grant Accountant FoneDate-[o-ZY =20lle ) *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs.To Ceaord Meck DM. x2 darathuiyQi Z/'?xh eho Bizepe- oFan ° S nne RECEIVEDcannedMAY102016 Kotzebue Electric Heat Recovery Construction FINANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:March 2016 Grant Number:2195454 DGET SUMM A 8 c D=B+C E=A-D BUDGET SUMMARY BUDGET|exeenprrures |Tris PERIOD._|ExPENDITURES|_ORANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 : Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,148,729 8,131 1,156,860 (390,695)Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 19,584 -19,584 10,801 TOTAL 1,215,627 1,574,874 8,131 1,583,005 (367,378 BY BUDGET CATEGORIES 1 Direct Labor and Benefits 94,135 236,559 3,279 239,837 (145,702) Contractual Services 319,204 385,927 -385,927 (66,723) Construction Services -90,000 79,133 3,766 82,898 7,102 Materials/Freight 699,673 847,146 1,087 848,233 (148,560 Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,574,874 8,131 1,583,005 (367,378 BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 |ZPAA.20,000 - Grantee Match -Material &In-Kind"280,000 633,083 st 641,214 (361,214) TOTAL GRANT 1,215,627 1,568,710]//8,131 1,576,841 (361,214) fl CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. he L 1 OO ss.'ant CQ)Certified By:"\ e+07 Prepared By:Ae 4\N VY Printed Name:Brad Reeve --Printed Name:Mark Huber Title:General Manager Date.4-5-DOLL Title:|Grant Accountant Date:4 -S*20O(G, *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA j responsible for the reporting of all the match costs and must provide adequate documentation to support the matching co:Te Raotd Wedey CHW Er tollin UGS hl!?2)te Qag- Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:March 1,2016 to March 31,2016 Project Activities Completed this Period:-Modified installation of temporary exhaust connection to existing Unit #10 silencer fromexhaustheatexchanger(EHX)to accommodate lower entry port into existing silencer.-Prepared area for completion 4”and 6”condenser piping.-Reviewed controls sequencing plan for unit #10 and ORC with plant staff and EPS engineer. | |Existing or Potential Problems:-GE has separated from ORC technology and has sold the technology to CETL-Commissioning and long term support of the Cleancycle may be an issue.-Need to discuss what internal pipe preparation needed to keep refri gerant clean with refrigerantmanufacturer.-Crane needed to mount new 36”silencer.Crane should be available iin Jate June 2016. Activities Targeted for Next Reporting Period -Complete piping between ORC and condenser. -Continue install of controls wiring and remote comms connection. -Finalize PLC control logic plan with EPS and begin modifications to Unit#10 PLC software to control exhaust diverter. -Procure PHW system expansion tank,PHW pressurizing pump and balance of mechanical equipment. Prepared By:__Matthew I.Bergan Date:__4/8/16 markh Kotzebue Electric Assoc.Inc.GL-Detail General Ledger Page1of1 4/22/2016 4:28:28PM Company:1 Kotzebue Electric GL Account ID -107.4002 AEA Wind Generation Battery Storage ({GlAcctBal.GlAcctID}in ['107.4002','107.4050']) Grant Period Sector ID Work Order ID BatchID Original ID Type Doc Nbr Description r Amount'Cr Amount 2016-03 0 AP004814 vo 19355 EPS 8,969.75 0.00 2016-03 0 AP004814 EPS 2,535.00 0.00 2016-03 0 AP004814 19361 1Source 31.60 0.00 2016-03 0 PRO07283 0 Summarized Payroll Transaction Entry $79.70 0.00 2016-03 0 Al 0 Summarized Payroll Allocation Entry 1,585.48 0.00 2016-03 0 TS 0 Summarized Payroll Transaction Entry 1,739.10 0.00 Begin Balance:$5,390,104.78 Debits:$15,440.63 Credits:$0.00 End Balance:$5,405,545.41 GL Account ID -107.4050 AEA Heat Recovery Grant Period Sector ID Work OrderID BatchID Original ID Type Dog Nbr Description Dr Amount CrAmount 2016-03 0 AP004800 vo 19306 AK Steel 1,016.00 0.00 2016-03 0 AP004814 vO 19357 Evan's Electric 2,060.00 0.00 2016-03 0 AP004814 vO 19361 1Source 71.04 0.00 2016-03 0 AP004814 vo 19357 Evan's Electric 1,705.62 0.00 2016-03 0 PROO7255 TS 0 Summarized Payroll Transaction Entry 231.88 0.00 2016-03 0 PROO7281 TS 0 Summarized Payroll Transaction Entry 187.72 0.00 2016-03 0 PR007283 TS 0 Summarized Payroll Transaction Entry 579.70 0.00 2016-03 0 PRO007290 Al 0 Summarized Payroll Allocation Entry 999.51 0.00 2016-03 0 PR007273 TS 0 Summarized Payroll Transaction Entry 140.79 0.00 2016-03 0 PRO007274 TS Q Summarized Payroll Transaction Entry 122.07 0.00 2016-03 0 PRO07276 TS 0 Summarized Payroll Transaction Entry 873.00 0.00 2016-03 0 PRO07261 TS 0 Summarized Payroll Transaction Entry 144.00 0.00 2016-03 Begin Balance:=$1,581.904.60 Debits:$8,131.33 Credits:$0.00 End Balance:$1,590,035,.93 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2016-03')AND General Ledger.rpt markh .*Page |of 2 Kotzebue Electric Assoc.inc.F R-Acct Dist by Employee-Detail 422016 4.33:12PM Hours Wages ng Matthew |Bergan 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time 14.00 811.58 14.00 811.58 Account 107.4050 Total 14.00 811.58 Sector 0 Total 14.00 811.58 Employee #119 Total 14.00 811.58 300 Stephen H Smith Jr. 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time 3.00 140.79 3.00 140.79 Account 107.4050 Total 3.00 140.79 Sector 0 Toral 3.00 140.79 Employee #300 Toral 3.00 140.79 423 Johnnie R Jones 0 Default 107.4050 AEA Heat Recovery Grant 01 Regular Time 4.00 187.72 4.00 187.72 Account 107.4050 Total 4.00 187.72 Soctor 0 Total 4.00 187.72 Employee #423 Total 4.00 187.72 474 Garreth Wyman Howarth 0 Defauit 107.4050 AEA Heat Recovery Grant 01 --Regular Time 3.00 122.07 3.00 122.07 Account 107.4050 Total 3.00 122.07 Sector 0 Total 3.00 122.07 Employee #474 Total 3.00 122.07 509 Harley N Shield 0 Default 107.4050 AEA Heat Recovery Grant ol Regular Time 28.25 1,017.00 28.25 1,017.00 Account 107.4050 Total 28.25 1,017.00 Sector 0 Total 28.25 1,017.00 Employee #509 Total 28.25 1,017.00 Rav bue Flectic Assoc ne.©R-Acct Dist by Employee-Detail wnneie eo Hours Wages 52.25 2,279.16 Database:Live Report:D:\Program Files\PCS\Insight Accounting \InstaliedReports\PR-Acct Dist Parameters:(not ({PREamType.TaxCompOnly})AND (PRTran.TranType}=°TS”)Last Modifiedb$/Exptivee-Detail.rpt AND ({PRTran.PeriodPost}='2016-03')AND ({PRTran.GlAcctID}='107.4050°) markh e Page 1 of 3 Kotzebue Electric Assoc.Inc.P R Allocation Batch 4/22/2016 4:38:58PM BatchID PROO7290 |PeriodPost 2016-03 |Status Posted |Date 04/01/2016 |Description Payroll Allocation Emp!ID AllocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID 300 401K 208 SF 1 0 107.4050 3.24 0.00 423 401K 208 SF 1 0 107.4050 4.00 0.00 474 401K 208 SF 1 0 107.4050 3.13 0.00 Cost Type ID 208Subtotal 10.37 0.00 119 401K 219 SF 1 0 107.4050 12.71 0.00 Cost Type 1D 219Subtotal 12.71 0.00 Allocation ID 401K Subtotal 23.08 0.00 300 KEA 214 SF 1 0 107.4050 0.16 0.00 423 KEA 214 SF 1 0 107.4050 0.20 0.00 474 KEA 214 SF 1 0 107.4050 0.16 0.00 Cost Type ID 214Subtotal 0.52 0.00 Allocation ID KEA Subtotal 0.52 0.00 119 LEAVE ANNUAL SF I 0 107.4050 78.31 0.00 Cost Type ID ANNUALSubtotal 78.31 0.00 119 LEAVE SICK SF 1 0 107.4050 42.71 0.00 Cost Type ID SICKSubtotal 42.71 0.00 Allocation ID LEAVE Subtotal 121.02 0.00 119 MED/DISIB =207 SF 1 0 107.4050 774A 0.00 300 MED/DISIB =207 SF 1 0 107.4050 35.87 0.00 423 MED/DISIB =207 SF 1 0 107.4050 20.66 0.00 474 MED/DISIB =.207 SF 1 0 107.4050 16.00 0.00 Cost Type ID 207Subtotal 149.94 0.00 119 MED/ISIB-211 SF i 0 107.4050 4.61 0.00 300 MED/DISIB-.211 SF 1 0 107.4050 0.71 0.00 423 MED/DISIB-211 SF 1 0 107.4050 0.88 0.00 474 MED/DISIB-211 SF 1 0 107.4050 0.59 0.00 Cost Type ID 211Subtotal 6.79 0.00 300 MED/DISIB 212 SF 1 0 107.4050 0.40 0.00 423 MED/DISIB--212 SF 1 0 107.4050 0.50 0.00 474 MED/DISIB =212 SF 1 0 107.4050 0.39 0.00 Cost Type ID 212Subtotal 1.29 0.00 Allocation ID MED/DISIB Subtotal 158.02 0.00 119 NORM 50 SF 1 0 107.4050 0.00 56.95 Cost Type ID 50Subtotal 0.00 56.95 markh Kotzebue Electric Assoc.Inc.PR Allocation Batch Page 2 of 3 4/22/2016 4:39:05PM BatchID PROO7290 |PeriodPost 2016-03 1 Status Posted ]Date 04/01/2016 |Description Payroll Allocation Emp ID AllocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID Allocation ID NORM Subtotal 0.00 56.95 119 TAXES 201 SF 1 0 107.4050 56.18 0.00 300 TAXES 201 SF 1 0 107.4050 9.10 0.00 423 TAXES 201 SF 1 0 107.4050 11.33 0.00 474 TAXES 201 SF 1 0 107.4050 VN 0.00 509 TAXES 201 SF 1 0 107.4050 63.06 0.00 Cost Type ID 201Subtotal 147.38 0.00 119 TAXES 202 SF i 0 107.4050 13.14 0.00 300 TAXES 202 SF I 0 107.4050 2.13 0.00 423 TAXES 202 SF 1 0 107.4050 2.65 0.00 474 TAXES 202 SF 1 0 107.4050 1.80 0.00 509 TAXES 202 SF 1 0 107.4050 14.75 0.00 Cost Type ID 202Subtotal 34.47 0.00 509 TAXES 203 SF 1 0 107.4050 6.10 0.00 Cost Type ID 203Subtotal 6.10 0.00 119 TAXES 204 SF 1 0 107.4050 12.34 0.00 300 TAXES 204 SF 1 0 107.4050 2.03 0.00 423 TAXES 204 SF I 0 107.4050 2.47 0.00 474 TAXES 204 SF 1 0 107.4050 1.72 0.00 509 TAXES 204 SF 1 0 107.4050 14.44 0.00 Cost Type ID 204Subtotal 33.00 0.00 Allocation ID TAXES Subtotal 220.95 0.00 300 ULEAVE ANNUAL/UN SF 1 0 107.4050 18.01 0.00 423 ULEAVE ANNUAL/UN SF 1 0 107.4050 22.44 0.00 474 ULEAVE ANNUAL/UN SF 1 0 107.4050 10.03 0.00 Cost Type 1D ANNUAL/UNSubtotal 50.48 0.00 Allocation ID ULEAVE Subtotal 50.48 0.00 300 UN/PEN/401 =209 SF 1 0 107.4050 16.94 0.00 423 UN/PEN/401 =209 SF I 0 107.4050 20.40 0.00 474 UN/PEN/401 =209 SF 1 0 107.4050 16.12 0.00 Cost Type ID 209Subtotal 53.46 0.00 119 UN/PEN/401 =210 SF 1 0 107.4050 307.16 0.00 Cost Type ID 210Subtotal 307.16 0.00 Allocation ID UN/PEN/401 Subtotal 360.62 0.00 markh °Page 3 of 3 Kotzebue Electric Assoc.Inc.P R Allocation Batch 4/22/2016 4:39:05PM BatchID PROO7290 |PeriodPost 2016-03 |Status Posted |Date 04/01/2016 |Description Payroll Allocation EmpID_AllocationID CostTypelD AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID Lig WC/GL 206 SF 1 0 107.4050 7.27 0.00 300 WC/GL 206 SF I 0 107.4050 10.69 0.00 423 WC/GL 206 SF I 0 107.4050 13.18 0.00 474 WC/GL 206 SF 1 0 107.4050 8.93 0.00 509 WC/GL 206 SF 1 0 107.4050 71.42 0.00 Cost Type ID 206Subtotal 111.49 0.00 300 WC/GL 213 SF 1 0 107.4050 3.39 0.00 423 WC/GL 213 SF 1 0 107.4050 *4.09 0.00 474 WC/GL 213 SF 1 0 107.4050 2.80 0.00 Cost Type ID 213Subtotal 10.28 0.00 Allocation ID WC/GL Subtotal 121.77 0.00 Report Totals 1,056.46 56.95 Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocation Batch -Summary report "nets"account activity to display summarized amounts posted to the General Ledger. Database:Live Report:D:\Program Files\PCS\Insight Version:ModuleID ='GL' Parameters:({Batch.ModuleID}="PR"AND {Batch.BatchType}="PR_ALLAG8uhtiAgMstalledReports\PR-A Kendra Wallace,7/17/2014,WI 17870. ({PRAllocTran.PeriodPost}='2016-03')AND ({PRAllocTran.GlAcctID}='107.4050') ae RECEIVED APR 05 2016Scanned Kotzebue Electric Heat Recovery Construction FINANCE Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction” Period:December-20T5_lly Bo\\n7 Grant Number:2195454 a BUDGET SUMMARY 2 :5 aa ==A-°anOBUDGETEXPENDITURESaTHISPERIOD.EXPENDITURES GRANT BALANCE )BY TASK OR MILESTONE ny)Final Design 70,57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,124,927 9,689 1,134,616 (368,451) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 - 18,135 504 18,639 11,746 TOTAL 1,215,627 1,549,623 10,193 1,559,816 (344,189)BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 220,745 4,424 225,169 (131,034) Contractual Services 319,204 384,479 504 384,983 (65,779)f Construction Services 90,000 79,133 -79,133 10,867 Materials/Freight 699,673 839,156 5,266 844,422 (144,749) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 # --1,549,623 10,193 1,559,816 (344,189)BY FUND SOURCES CSUR Grant Funds 915,627 |"915,627 -915,627 - Grant Match -In-Kind 20,000 20,000|SA-§5s04)20,000 : Grantee Match -Material &In-Kind*280,000 607,832 -10,453 618,025 (338,025 TOTAL GRANT 1,215,627 16 1,543,459 --16/193 1,553,652 (338,025) 449.14)CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. t certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Certified By:/s/Brad Reeve Prepared By:Want (NWAPrintedName:Brad Reeve Printed Name:Mark Huber / Title:General Manager Date:4/4/2016 Title:|Grant Accountant Date:4/4/2016” *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching cos"TO rand Marken x Atala Why Oy Y (7.A.Alot vwProgress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:January 1,2016 to January 31,2016 Project Activities Completed this Period: -Installed temporary exhaust connection to existing Unit #10 silencer from exhaust heat exchanger (EHX). -Installed conduit runs for power and control of condenser unit. -Began installation of 4”and 6”refrigerant piping between condenser and ORC. Existing or Potential Problems: -GE has separated from ORC technology and has sold the technology to CETI. -Commissioning and long term support of the Cleancycle may be an issue. Activities Targeted for Next Reporting Period -Complete piping between ORC and condenser. -Continue install of controls wiring and remote comms connection. -Finalize PLC control logic plan with EPS and begin modifications to Unit#10 PLC software to control exhaust diverter. -Procure PHW system expansion tank and PHW pressurizing pump. Prepared By:__Matthew I Bergan Date:__2/15/16 CenTing&Te REIAIN [efo GIL e 'ae=<AD p gx FTaFheTCT19COMPLETE Ly RECEIVEDPaGhefieFEB112016 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Scanned FINANCE }Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction / Period:January 2016/7 Grant Number:2195454 4 yor BUDGET SUMMARY r "=<a TOBUDGET|expenorTURES |"THIS PERIOD [ExPENOTURES|ORANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 f 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,1654 1,134,616 5,609 1,140,225 (374,060) Ice Maker Upgrade 47,4234 47,423 -47,423 - District Heating System Expansion 35,137 f 35,137 -35,137 - Reporting 30,385 |18,639 -18,639 11,746 TOTAL 1,215,627 1,559,816 5,609 1,565,425 (349,798) BY BUDGET CATEGORIES Direct Labor and Benefits 94,1354 225,169 5,609 230,778 (136,643) Contractual Services 319,204 7 384,983 -384,983 (65,779) Construction Services 90,000"79,133 -79,133 10,867 Materials/Freight 699,673 844,422 -844,422 (144,749) Other/Travel 12,615 4 26,109 |-26,109 (13,494) TOTAL 1,215,627 |(1,559,816 |)5,609 |1,565,4257)(349,798) a |BY FUND SOURCES ee ---TRy,Grant Funds 915,627 f 915,627 -915,627 - eu Grant Match -In-Kind 20,000 20,000 7 20,000 |-NS )Grantee Match -Material &In-Kind*280,000 618,025 /5,609 623,634 4 (343,634)\0 lo TOTAL GRANT 1,215,627 |(1,553,652 [>5,609 |"1,559,261}(343,634)--<>--- CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.. "Invoice ApprovalAeLVorifiecBu Certified By:Jer GS Prepared By:BeforencePrintedName:Brad Reeve /Printed Name:Mark Huber £Title:General Manager Date:_2/////Z Title:Grant Accountant "Date!=2-1at4G>- -- 2 Acct QO,Am<éCHG \a*Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korze bue Eeletrit Association.KEAis |(7responsibleforthereportingofallthematchcostsandmustprovideadequatedocumentatiortosupporttlthematchin[s Wy] ['é coo LWAWAGall_ASet Se :oe ones Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 9 [ZSPeriodofReport:January 1,2015 to December 31,2015 Project Activities Completed this Period: -Installed exhaust heat exchanger (EHX)and custom 34”exhaust system for Unit #10. -Installed 2-way engine exhaust diverter valve on Unit #10. -Installed ORC unit in plant plenum space. -Installed PHW piping from EHX to ORC. -Installed conduit runs for power and control cabling. -Installed main power feeder from plant MCC to ORC. -Installed concrete base for new exhaust silencer serving EHX. -Installed condenser unit. Existing or Potential Problems: -A logistics problem delayed arrival of the ORC condenser to the last barge of 2015 (September 2015). -A crane owned by a local contractor was not available in Fall 2015 to install the new exhaust silencer serving the ORC.The existing Unit #10 silencer will be used until new silencer is installed in Summer 2016. -GE may not be supporting ORC technology in the future. Activities Targeted for Next Reporting Period -Complete piping between ORC and condenser.' -Begin install of controls wiring. -Finalize PLC control logic plan. Prepared By:__Matthew I.Bergan Date:2/15/16 a Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:December 2015 Grant Number:2195454 BUDGET SUMMARY .=:-=A" TOEUDGET|EXPENDITURES |THIS PERIOD [EXPENDITURES|GRANT BALANCE BY TASK OR MILESTONE fo Final Design s4 «70,000:|.57,484 -$7,484 12,516 Permitting 26,060 26,060 :26,060 - Stack Heat Recovery 237,801 ++237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,124,927 9,689 1,134,616 (368,451) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 :35,137 - Reporting 30,385 18,135 504 18,639 11,746 TOTAL 1,215,627 1,549,623 10,193 1,559,816 (344,189) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 220,745 4,424 225,169 (131,034) Contractual Services >Peary 319,204.|tae 384,479|504 384,983 (65,779) Construction Services 90,000 |"79,133 -79,133 10,867 Materials/Freight 699,673 839,156 5,266 844,422 (144,749) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,549,623 10,193 1,559,816 (344,189) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 607,832 10,193 618,025 (338,025) TOTAL GRANT 4,295,627 |0.11,543,459.10,193 1,553,652 (338,025} ? 28 ae ee an RE Form requires two original signatures.The person certifying must be different fran Mech ene "CERTIFICATION -14S060se WY ' 7iperson preparing the report.One signature should betheauthorizedrepresentativeoftheGranteeorganizationor'highest ranking officer;the other should be the person who prepared the report.}certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attachedProgressReportarecorrect.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.ZL VA at 4_C SSVG Certified By:f-<--C_____-s Prepared By:\WAA ND 4 SANA,Printed Narre:Brad Reeve -[Printed Name:Mark Huber *. Title:General Manager Date:|-72---})C .Title:-Grant Accountant Date:[ Ze-l& iG ,.'OiTPL NT FE eo . *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:November 2015 Grant Number:2195454 BUDGET SUMMARY :;oa =A? ORUDGET|EXPENDITURES OeHIS PERIOD EXPENDITURES|RANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,066 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,118,836 6,091 1,124,927 (358,762) ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 18,135 -18,135 12,250 TOTAL 1,215,627 1,543,532 6,091 1,549,623 (333,996) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 215,861 4,885 220,745 (126,610) Contractual Services 319,204 384,479 -384,479 (65,275) Construction Services 90,000 79,133 -79,133 10,867 Materials/Freight 699,673 837,950 1,207 839,156 (139,483) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,543,531 6,091 1,549,623 (333,996) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 601,741 6,091 607,832 (327,832) TOTAL GRANT 1,215,627 1,537,368 6,091 1,543,459 (327,832) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.fy JZCertifiedBy;Lane ae Ce oe er C.Prepared By:W Nya SUL Ny APrintedName:Brad Reeve Printed Name:Mark Huber Title:Grant Accountant Date:/-//-Q0/G.Title:General Manager Date://.3 //¢fF *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:October 2015 Grant Number:2195454 BUDGET SUMMARY *.s -eee TBUDGET|EXPENDITURES |THIS PERIOD._[EXPENDITURES|CRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 57,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,115,802 3,034 1,118,836 (352,671) ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 17,653 482 18,135 12,250 TOTAL 1,215,627 1,540,016 3,516 1,543,532 (327,905) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 213,167 2,694 215,861 (121,726) Contractual Services 319,204 383,997 482 384,479 (65,275) Construction Services 90,000 79,133 -79,133 10,867 Matenals/Freight 699,673 837,610 340 837,950 (138,277) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,540,016 3,516 1,543,531 (327,904) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 598,225 3,516 601,741 (321,741) TOTAL GRANT 1,215,627 1,533,852 3,516 1,537,368 (321,741) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. l certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. 4 Q aCertifiedBy:Aye Se OANA ee 2+4.D a CPreparedBy:Aa,Aa AAAOaPrintedName:Brad Reeve Printed Name:Mark Huber Title:General Manager Date:{ 1l-ZOG@ Title:Grant Accountant Date:/-/(-7C/¢, *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 . .if : whet - we : Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:September 2015 Grant Number:2195454 BUDGET SUMMARY -oF <===":° TOnuocer [expenoruncs |Tris PERIOD _[exenprruREs|GRANT BALANCE BY TASK OR MILESTONE aS bps t ne Final Design 70,000 $7,484 -57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,059,558 56,244 1,115,802 (349,637) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 17,653 -17,653 *12,732 TOTAL 1,215,627 ||.1,483,772 56,244 1,540,016 (324,389) BY BUDGET CATEGORIES : SO Direct Labor and Benefits '94,135 212,971 196 213,167 (119,032) Contractual Services 319,204 383,997 -383,997 (64,793) Construction Services 90,000 76,858 2,275 79,133 %10,867 Materials/Freight 699,673 783,837 53,772 837,610 (137,937) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,483,772 56,244 1,540,016 (324,389) BY FUND SOURCES Grant Funds 915,627 _915,627 -915,627 - Grant Match -In-Kind '©20,000 |:7-2.20,000 ;:20,000 - Grantee Match -Material &In-Kind*"$280,000 fret 544-984]:++-56,244 598,225 (318,225) TOTAL GRANT 1,215,627 |64,477,608 -..+-56,244 |1,533,852 (318,225) 'CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed In accordance with the grant agreement terms and conditions. a A,A n@ne"Zz AA ;;. Certified BY4.247%ff -<Prepared By NA A)a\Ze Printed Name:Brad Reeve Printed Name:"Mark Huber PEN wow Title:General Manager Date://-//-2ors,Title:Grant Accountant Date:{/-/f-32O/S *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association.KEA is responsible for the reporting of all the match casts and must provide adequate documentation to support the matching costs. Se agaGLAccountID-107.4003 AEA Wind Generation Battery Storage Contra Period SectSectorID Work Order ID Batch ID OriginalID Typ Doc Nbr Description Dr Amount Gr AmountSe 2015-09 0 GL007874 0 OSTA TSEFtPmtSaftAmerica--__308,382.60 0.00 2015:Begin $87,143.20 Debits:$308,382.60 GL Account ID -107.4050 AEA Heat Recovery Grant Credi $0.00 End $395,525. Period SectorID Work Order ID Batch ID Origins!ID =Typ Doc Nbr Description Dr Amount Cr Amount 2015-09 0 AP004579 vo 18709 AK Marine Lines 12,112.42 0.00 2015-09 0 AP004579 vo 18714 Evan's Electric 2,275.00 0.00 2015-09 0 PROO7045 TS Q Summarized Payroll Transaction Entry 115,94 i4 pit 0.002015-09 0 PROO7064 Al 0 Summarized Payroll Allocation Entry 80.23 0.00 2015-09 Begin $1,532.462.39 Debits:$14,583.59 Credi $0.00 End $1,547,045.98 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2015-09')AND General Ledger.rpt ({GlAcctBal.GlAcctID}in ['107.4000',107.4002",'107.4003','107.4050']) xy \q $As 34iNnmZO\S Wor ¢vv \. _-HEB WIA,2014 Parse vo&77 oT anFlTeeldapat-©A\\,bloaFARAnOvsluyVPEnte?sofaWa”56,293.|- GO Weis Fwoodn WAS MARTE £7 12-31-2014 Pop warsPaid1DFeero20S,Toyowr oT RueeuweEp OhyDErEm\rae ZOU Grane LLepona”Avi por DtupeaWOdRLCEPTOAMY,FO NS EL "\5-FOP ony a :Scanned VED FEB @ 3 201 Kotzebue Electric Heat Recovery Construction LA TE FINA Nc EGrantAgreement#2195454 a re j Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric AssociationProject:_Ketzebue Electric Heat Recovery ConstructionPeriod:August2015 )Grant Number.2195454 \ZL "BUDGET SUMMARY r :5 aR =a eUbGET|expeNDrruRES |THis PERIOD.|EXPENDITURE |GRANT BALANCE BY TASK OR MILESTONE "a Final Design 70,000]!1°57,484 |>57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 :ay\GE Clean Cycle Purchase and Install 766,165 1,059,262 296 1,059,558 (293,393}WY)Ice Maker Upgrade 47,423 47,A23 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 17,653 -17,653 12,732 TOTAL 1,215,627 |1,483,76 296 |1,483,772 (268,145) BY BUDGET CATEGORIES -:weet Direct Labor and Benefits 94,135 212,971 -212,971 (118,836) Contractual Services 319,204 383,997 -383,997 (64,793) Construction Services 30,600 76,858 -76,858 13,142 Materials/Freight 699,673 783,541 296 783,837 (84,164) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,483,476 296}1,483,772 (268,145) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000}.;|20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 |*541,685 |296,D%541,981 (261,981) TOTAL GRANT "1/215,627|.°Fisesf2 |"256,DY 1,477,608 (261,981) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be thejauthorizedrepresentativeoftheGranteeorganizationorhighestrankingofficer,the other should be the person who prepared the report, {certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed In accordance with the grant agreement terms and conditions.; Certified By:Jen)<p-e--F__Prepared By:\AA Nia SS NeenPrintedName:Brad Reeve Printed'Name:Mark Huber | Title:General Manager Date:77/2//5 Title:|Grant Accountant aie wi}"¢ *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of alt the match costs and must provide NL documentation to support thematchingcosts.ipoigiwEVRNS cos LS aed Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 fi. Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:August 2015 Grant Number.2195454 BUDGET SUMMARY .-5 oa =A ORUDGET EXPENDITURES THIS PERIOD EXPENDITURE GRANT BALANCE BY TASK OR MILESTONE ay ete Final Design 70,000 |"557,484 |-57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 |-237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,059,262 296 1,059,558 (293,393) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 17,653 -17,653 12,732 TOTAL 1,215,627 ||1,483,476 296 1,483,772 (268,145) BY BUDGET CATEGORIES Dt Bete | Direct Labor and Benefits 94,135]212,971 -212,971 (118,836) Contractual Services 319,204 383,997 -383,997 (64,793) Construction Services $0,000 76,858 -76,858 13,142 Materials/Freight 639,673 783,541 256 783,837 (84,164) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,483,476 296 1,483,772 (268,145) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 |.;|20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 |"$42,685 |"296 541,981 (261,981) TOTAL GRANT "1215,627 |':"E477,342 .'296 1,477,608 (261,981} CERTIFICATION Form requires two original signatures,The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. I certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.in addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.: Va L ' 'oe 44s Fon g €(iCertifiedBy,Ape fe Prepared By:|\A AN?-Sy N\APrintedName:Brad Reeve Printed''Name:Mark Huber | Title:General Manager Date:W/2//S"Title:GrantAccountant Date:(V9 f QVDIN777 *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA Is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. .martin i ® -Page i of 1 ; |_GL-Detail General Ledger |O6RO15 3:11:33PM-Kotzebue Electric Assoc.Inc. Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period SectorID Work OrderID BatchID OriginalID Type Doc Nbr Description Dr Amount Cr Amount 2015-08 0 AP004531 vO 18554 NAC -296.28 0.00 2015-08 Begin Balance:$1,532.166.11 Debits:$296.28 Credits:$0.00 End Balance:$1,532,462.39 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail |Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2015-08))AND General Ledger.rpt _({GlAcctBal.GlAcctID}='107.4050') Sc anned RECEIVED FEB @ 3 2016 Kotzebue Electric Heat Recovery Construction "I ih al F INANCE Grant Agreement #2195454 ended k ee |Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric AssociationProject:Kotzebue Electric Heat Recovery ConstructionPeriod:/July 2015)Grant Number:2195454 LZ BUDGET SUMMARY -==--- TOBUDGET|EXPENDITURES |"THIS PERIOD.[expeNDmURES|CRANT BALANCE BY TASK OR MILESTONE = Final Design {70,000 57,484 -57,484 12,516 Permitting \26,060 26,060 -26,060 - Stack Heat Recovery AS \237,801 237,801 :237,801 : Ammonia Power Cycle Plant VN 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 9 set 766,165 1,059,262 -1,059,262 (293,097) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 16,173 1,480 17,653 12,732 TOTAL "J 1,215,627 1,481,996 1,480 1,483,476 (267,849) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 212,971 -212,971 (118,836) Contractual Services 319,204 382,517 1,480 383,997 (64,793) Construction Services 90,000 76,858 -76,858 13,142 Materials/Freight 699,673 783,541 -783,541 (83,868) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,481,996 1,480 1,483,476 (267,849) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 540,205 1,480,|5 541,685 (261,685) TOTAL GRANT 1,215,627 1,475,832 1,480,165"1,477,312 (261,685) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Flancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed In accordance with the grant agreement terms and conditions..&\ 2 ss }\|Q Pa Cc .C.Certified By:ety "0a "Kr VC Prepared By.KWAY),2 " Printed Name:Brad Reeve 1 __|Printed Name:Mark Huber Waa Title:General Manager __Date:J0/2/20 /s___|Title:__Grant Accountant Daté:JOA 2/22 1%,r Fi { oe . :--- e fmartinGL-Detail General Ledger 9/16/2015 ut1aTeMKotzebueElectricAssoc.Inc. Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period SectorID WorkOrderID BatchID OriginalID Type |DocNbr Description Dr Amount Cr Amount 2015-07 0 AP004513 vo 18489 Huber Consulting Group 625.00 0.00 2015-07.0 AP004513 vo 18490 Huber Consulting Group 677.08 0.00 2015-07 0 AP004513 vo 18490 Huber Consulting Group 178.07 0.00 2015-07 Begin Balance:$1,530,685.96 Debits:$1,480.15 Credits:$0.00 End Balance:$1,532,166.11 ; - -«|a Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}='2015-07)AND General Ledger.rpt ({GlAcctBal.GlAcctID}='107.4050')_ a.RECEIVED DECEIVED-;anned O16 LoFEB03res PR Cone Kotzebue Electric Heat Recovery Construction Scanned FINANCE FINANCE Grant Agreement #2195454 ' |Financial Report/Request for Reimbursement Form | | Grantee:Kotzebue Electric Association Project:Kotzebue Electyic Heat Recovery Construction Period:June 2015 V/Grant Number:'2195454 to,a BUDGET SUMMA A bo BAS ..c O=B+C E=#a-DRY__FPRRSE [esreraiines |Sine renco®[earekorune [we exancBYTASKORMILESTONEF; Final Design 70,000}$7,364 120 57,484 12,516 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,053,218 6,044 1,059,262 (293,097) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 '7 16,173 -16,173 14,212 TOTAL 1,215,627 1,475,832 6,164 1,481,996 (266,369} BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 212,008 963 212,971 (118,836) Contractual Services 319,204 382,397 120 382,517 (63,313) Construction Services 90,000 71,808 5,050 76,858 13,142 Materials/Freight 699,673 783,509 31 783,541 (83,868) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,475,831 6,164 1,481,996 (266,369) BY FUND SOURCES to Sais arene wae Grant Funds «915,627 |)Hx:,935,627 |:-915,627 - Grant Match -In-Kind 20,000 20,000 ;20,000 - Grantee Match -Material &In-Kind*280,000 $40,205 ae 540,205 (260,205) TOTAL GRANT 1,215,627 1,475,832 VY 6,164 1,475,832 (260,205) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be theauthorizedrepresentativeoftheGranteeorganizationorhighestrankingofficer;the other should be the person who prepared the report. |I certify to the best of my knowledge and bellef that the information reported on both the Fiancial Report above and the attachedProgressReportarecorrect.In addition,funds were spent and work performed In accordance with the grant agreement terms andconditions.: . Certified By:("AP)\few GM [PrepareaBy,(CARA NAN WHPrintedName;rad Reeve Printed Name:Mark Huber Title:GeneralManager Date:-7/Z\\sS Title:|Grant Accountant Date:"1-2-ov i y *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of all the match costs and must provide adequate documentation to suppo matching costs. he Jur - deniset K otzebue Electric Assoc.Inc.GL-Detail General Ledger Page 1 of I 7/2/2015 _9:46:34AM Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period SectorID WorkOrderID BatchID OriginalID Type Doc Nbr Description Dr Amount Cr Amount 2015-06 0 AP004455 vo 18343 Evan's Electric 5,050.00 0.00 2015-06 0 AP004455 vo 18349 KIC Hardware 31.49 -0.00 2015-06 0 AP004455 vo 18368 Thompson Engineering 120.00 -0.00 2015-06 0 PRO006900 TS 0 Summarized Payroll Transaction Entry 226.02”0.00 2015-06 0 PRO006921 TS 0 Summarized Payroll Transaction Entry 347.827 0.00 2015-06 0 PRO006942 Al 0 Summarized Payroll Allocation Entry 388.77 0.00 2015-06 Begin Balance:$1,521,154.09 Debits:$6,164.10 Credits:$0.00 End Balance:$1,527,318.19 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}in ['2015-06'])AND General Ledger.rpt ({GlAcctBal.GlAcctID}='107.4050') Vope 2018 Hear Ree 0 Evan's Electic P.O.Box 1343 JUN -5 2915 Kotzebue,AK 99752(907)412-0675 Oo, BILL TO Kotzebue Electric Association KEA PO BOX 44 Kotzebue,Alaska 99752 (907)442-3491 Ce ee EE eR SRR RUtI ie nn i mae =ON ere atte:AEN NR ely:fled hearst eet 8 Alem Ba Sn Oe sa AER We oF en ORC Generator Labor:Standard Time Journeyman 36 100.00 3,600.00 Standard Electrical Labor Joumeyman | Labor:Standard Time Apprentice 29 50.00 1,450.00 Standard Electrical Labor Apprentice He appreciatevoubusiness aad hope to work wrth vou in the jure!|(4 |6}Os ° <ry a +S € . Dd Cllulis:cle a3i42- hananCae Pas oe nl€LOGISTICS LLC KIC HARDWARE,AUTO &LUMBER,LLC PO BOX 430 KOTZEBUE,AK 99752 PHONE:(907)442-2400 PAGE NU 1 soto KOTZEBUE ELECTRIC ASSOCIATION cust no:4100 pate:5/15/15 Time:9:13 TO:Box 44 TERMS:NET EOM CLERK:5 TERMINAL:551 SALESPERSON: KOTZEBUE AK 99752 APPLY TO:ORC Tax:001 KOTZEBUE LOCAL TAX REFERENCE:PO #ORC JoB NO:000 SHIP TO: INVOICE:142717/1 LIN QTY UM SKU DESCRIPTION UNITS SUGG PRICE/PER)EXTENSION 1 1 |€A12392447 RECIP BLADE SET DW 10PC 1 34.99 31.491 /EA 31.49|CN |\c1.4 TAXABLE 0.00 SUBTOTAL 31.49 NON-TAXABLE 31.49 (BRANDON)SUBTOTAL 31.49 **AMOUNT CHARGED TO STORE ACCOUNT **31.49 TAX AMOUNT 0.00 ! TOTAL 31.49 TOT WT:0.80 -- Received By Thompson Engineering Co.,Inc. 721 Sesame Street,Suite 2B Anchorage,AK 99503 Phone (907)562-1552 Fax (907)562-1530 June 1,2015 Kotzebue Electric Association PO Box 44 Kotzebue,Alaska 99752 Attention:Accounting Subject:Invoice 15-017 for MAY 2015 The MAY 2015 invoice summary is listed below with time sheets, expense reports and receipts for reimbursable expenses attached. Miscellaneous Engineering Services: Craig J.Thompson |S|O |Personnel Acct.Hours Rate Extended L 546.02 10 120 $1,200.00 /| 580.02 Tk em i290 $RABY 107.2013 28 120 $3,360.00 yx B 7 ee .ao.meTageac(Or ea "120...SC,120.eeeLGAS/F |-_-_-ze}AWGIO 923.4 F =120 §Bie SAID Subtotal $11,760.00yaGMAISyet.2315L deniset °Page 1 of 1 Kotzebue Electric Assoc.Inc.PR-E mployee Timesheets 7/2/2015 9:02:35AM Employee Pay Group 119 -Matthew I Bergan OFFICE Earnings Type 01 -Regular Time BatchID Tran Date our Rate Amount Company Sector GEL Account Work Order Project Task [IRUnit#TRMiles TRHours TRE 'ode TR Exp Oty PR006900 06/15/2015 4.00 56.5043 226.02 1 0 107.4050 0.0 0.00 0 PR006921 06/30/2015 6.00 57.9700 347.82 1 0 107.4050 0.0 0.00 0 Earnings Type Subtotal 10.00 573.84 0.0 0.00 Employee Subtotal 10.00 573.84 _ 0.0 0.00 Report Total 10.00 573.84 0.0 0.0 Database:Live Xeport:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-TimesheetParameters:({PRTran.TranType}="TS")AND LEstt'yldo}firdp beat ps({Batch.PeriodPost}in ['2015-06'J)AND ({PRTran.GlAcctID}='107.4050') deniset e Page 1 of 2 Kotzebue Electric Assoc.Inc..PR Allocation Batch 7/2/2015 9:03:35AM BatchID PR006942 |PeriodPost 2015-06 [Status Posted|Date 07/02/2015 |Description Payroll Allocation EmpID AllocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID 119 401K 208 SF 1 0 107.4050 7.17 0.00 Cost Type ID 208Subtotal 717 0.00 119 401K 219 SF 1 0 107.4050 717 0.00 Cost Type ID 219Subtotal TAT 0.00 Allocation ID 401K Subtotal 14,34 0.00 119 LEAVE ANNUAL SF 1 0 107.4050 44.01 0.00 Cost Type ID ANNUALSubtotal 44.01 0.00 119 LEAVE SICK SF 1 0 107.4050 34.51 0.00 Cost Type ID SICKSubtotal 34.51 0.00 Allocation ID LEAVE Subtotal 78.52 0.00 119.MED/DISIB 207 -SF 1 0 107.4050 43.00 0.00 Cost Type ID 207Subtotal 43.00 0.00 119 MED/DISIB 211 SF 1 0 107.4050 2.53 0.00 ae .Cost Type ID 211Subtotal 2.53 0.00 coelars.aa Allocation ID MED/DISIB Subtotal 45.53 0.00 119°NORM 50 a SF I 0 107.4050 0.00 8.30 Coat Las.teas Cost Type ID 50Subtotal 0.00 8.30 That.ce Allocation ID NORM Subtotal 0.00 8.30 119 TAXES 201 °SF 1 0 107.4050 37.42 0.00 Cost Type ID 201Subtotal 37.42 0.00 119 TAXES 202 SF 1 0 107.4050 8.75 0.00 Cost Type ID 202Subtotal 8.75 0.00 Allocation ID TAXES Subtotal 46.17 0.00 119 UN/PEN/401 210 SF 1 0 107.4050 208.43 0.00 Cost Type ID 210Subtotal 208.43 0.00 Allocation ID UN/PEN/401 Subtotal 208.43 0.00 119 WC/GL 206 SF 1 0 107.4050 4.08 0.00 Cost Type ID 206Subtota!4.08 0.00 Allocation ID WC/GL Subtotal 4.08 0.00 Report Totals 397.07 8.30 Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocation Batch -Summar report "nets"account activity to display summarized amounts posted to the General Ledger. Scanned RECEIVED FEB 0 3 2015 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 FINANCE |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction ; Period:May 2018/Grant Number:2195454 BUDGET SUMMARY r :5 +a OPEINEEreeUDGETEXPENDITURESOTHISPERIODEXPENDITUREGRANTBALANCE BY TASK OR MILESTONE Final Design 70,000%57,004 360 $7,364 12,636 Permitting 26,060 26,060 -26,060 : Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,029,633 23,585 1,053,218 (287,053) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 16,173 :16,173 14,212 TOTAL 1,215,627 1,451,887 23,945 1,475,832 (260,205) BY BUDGET CATEGORIES sos Direct Labor and Benefits '94,135).+195,360 16,648 212,008 (117,873) Contractual Services 319,204}.382,037 360 382,397 (63,193) Construction Services -90,000 |---++65,865 J.--5,943 71,808 18,192 Materials/Freight -699,673 782,515 994 783,509 (83,836) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,6277 1,451,887 23,945 1,475,831 (260,204) BY FUND SOURCES Grant Funds .915,62 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 /-20,000 : Grantee Match -Material &In-Kind*280,000 516,260 VA23,945 540,205 (260,205) TOTAL GRANT 1,215,620 1,451,887 VY 23,945 1,475,832 (260,205) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed In accordance with the grant agreement terms and conditions. Cs SoC\Certified By:can OO TOR Prepared By:ha!Printed Name'Brad Reeve Printed Name:Mark Huber Title:General Manager Date:">[21107 -|Title:3&Grant Accountant Date: {-Z-!vv Fare OT oe *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric KEA is responsible for the reporting of all the match costsdNmustprovide adequate documentation to smatchingcosts.Tp GeesCoent WudON DA x4.Au\a tutu @f %/?Xx Alp QA iation. * Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:May 2015 Grant Number:2195454 BUDGET SUMMARY .;5 ae =A ORUDGET EXPENDITURES STIs PERIOD EXPENDITURE GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 $7,004 360 57,364 12,636 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 1,029,633 23,585 1,053,218 (287,053) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 16,173 -16,173 14,212 TOTAL 1,215,627 1,451,887 23,945 1,475,832 (260,205) BY BUDGET CATEGORIES so Direct Labor and Benefits +94,135 |--+195,360 16,648 212,008 (117,873) Contractual Services 319,204 382,037 360 382,397 (63,193) Construction Services -90,000 |+»s+65,865 J...5,943 71,808 18,192 Materials/Freight -+699,673 -782,515 994 783,509 (83,836) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 1,451,887 23,945 1,475,831 (260,204) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 516,260 23,945 540,205 (260,205) TOTAL GRANT 1,215,627 1,451,887 23,945 1,475,832 (260,205) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. jl certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions,A wn AQCertifiedBy:[SST OTe Prepared By:Wade isePrintedName”Brad Reeve Printed Name:Mark HuberTitle:General Manager Date:">z 'Ss ss:{Title:3&Grant Accountant Date: {-Z-1 ioea*Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEAis responsible for the reporting of all the match ¢costs and must provide adequate documentation to support thematchingcosts. Mang Heniset e Kotzebue Electric Assoc.Inc.GL-D etail Gen eral Ledger Page lof1 7/2/2015 _9:34:30AM Company:1 Kotzebue Electric GL Account ID -107.4050 AEA Heat Recovery Grant Period SectorID Work OrderID BatchID OriginalID Type Doc Nbr Description Dr Amount Cr Amount 2015-05 0 AP004395 vo 18213 Ferguson 53.06"0.00 2015-05 0 AP004395 vo 18214 Ferguson 282.047 0.00 2015-05 0 AP004395 vo 18215 NAC 70.557 0.00 2015-05 0 AP004395 vo 18216 NAC 55.377 0.00 2015-05 0 AP004395 vo 18230 Airgas 145.207 0.00 2015-05 0 AP004395 vo 18232,NAC 44.09 -0.00 2015-05 0 AP004395 vo 18235 Evan's Electric 4,450.00 -0.00 2015-05 0 AP004395 vo 18173 KIC Hardware 185,39 0.00 2015-05 0 AP004395 vo 18206 Thompson Engineering 360.007 0.00 2015-05 0 AP004435 vo 18282 Evan's Electric 1,347.64 -0.00 2015-05 0 AP004435 vo 18307 Ferguson 303.52 0.00 2015-05 0 PRO06862 TS 0 Summarized Payroll Transaction Entry 1,503.00 -0.00 2015-05 0 PR006863 TS 0 Summarized Payroll Transaction Entry 2,016.00 -0.00 2015-05 0 PR006871 .TS 0 Summarized Payroll Transaction Entry 2,034.16 0.00 2015-05 90 PR006873 ian TS 0 Summarized Payroll Transaction Entry 1,362.40-0.00 2015-05 0 PRO06875 try TS 0 Summarized Payroll Transaction Entry 2,170.93-0.00 2015-05 0 PR006878 Fontes TS 0 Summarized Payroll Transaction Entry 342.00 0.00 2015-05 0 PRO06890 |rity TS 0 Summarized Payroll Transaction Entry 204.36 -0.00 2015-05 90 PR006892 TS 0 Summarized Payroll Transaction Entry 1,130.09 0.00 2015-05 0 PR006893 .TS 0 Summarized Payroll Transaction Entry 277.14 -0.00 2015-05 0 PR006898 Al 0 Summarized Payroll Allocation Entry 5,607.87 0.00 2015-05 Begin Balance:$1,497,209.28 Debits:$23,944.81 Credits:$0.00 End Balance:$1,521,154.09 Database:Live Report:D:\HomeDir\PCS\Reports\PCSCustom\GL-Detail Version:File -Summary Info -Comments Parameters:({GlAcctBal.PeriodPost}in ['2015-05'J)AND General Ledger.rpt ({GlAcctBal.GlAcctID}='107.4050') Thompson Engineering Co.,Inc. 721 Sesame Street,Suite 2B Anchorage,AK 99503 Phone (907)562-1552 Fax (907)562-1530 May 1,2015 BNE tet' WAY -5 2015 Kotzebue Electric Association |7 ee I Kotzebue,Alaska 99752 eee Attention:Accounting Subject:Invoice 15-015 for APRIL 2015 The APRIL 2015 invoice summary is listed below with time sheets, expense reports and receipts for reimbursable expenses attached. Miscellaneous EngineeringServices: Craig J.Thompson ASIO Personnel Acct.Hours Rate Extended |107.2013 13.120 $1,560.00 |C 107 26Ts"Hoot )74 120 $__8,880.00 Cugie oo cet NE tna a 7[ABA eet Ucbvern £37 0¢0 OLAS >120 $360.00 [923.4 33 120 $3,960.00 Subtotal $14,760.00fll107.2015 $b -07 AurodSIBISchet23008 Page 1 of 1 Evan's Electic P.O.Box 1343 Kotzebue,AK 99752 (907)412-0675 Ee a ioere EY puto INVOICE 1015 Kotzebue Electric Association Kotzebue Electric Association DUE DATE 05/20/2015=Reey |1,347.64 1,347.64 Ho eepr cle Virte BA8ts0s 0nd Bape (2 Werk wets vii bee dae fice https://connect.intuit.com/portal/module/pdfDoc/template/printframe.html .5/18/2015 a os FERGUSON |INVOICE NUMBER CUSTOMER PAGE ENTERPRISES,|WOLSELEY 1424186 23140 1of 1 151 WEST 95TH CIRCLE eee "PLEASE REFER TO INVOICE NUMBER WHEN==ANCHORAGE,AK 99515-1809 SAH ES:MAKING PAYMENT AND REMIT TO: =oN =awe |FERGUSON ENTERPRISES #3017 =i TT (5),WOLSELEY INDUSTRIAL GROUP=Please contact with Questions:907-273-2107..app 29 ray |_|PO BOX 847411=Wey A Lc)DALLAS,TX 75284-7411 bo a SHIP TO: 6946 1MB 0.435 €0063X 10102 61315025891 P25 I KOTZEBUE ELECTRIC ASSOGuy]fotdoN pA UygfaglUygueUennenggry fygqetoelpetnfptteay iy AOE ELECTRIC ASSOC KOTZEBUE ELECTRIC ASSOC INC KOTZEBUE,AK 99752 PO BOX 44 KOTZEBUE AK 99752-0044 SHIP SELL TAX CCDE CUSTOMER ORDER NUMBER SALESMAN JOB NAME INVOICE DATE|BATCH WHSE.|WHSE.lo 3017 3017 AKONLY 15-030 017 PO#15-030 04/21/15 31900 ORDERED SHIPPED ITEM NUMBER DESCRIPTION :UNIT PRICE UM AMOUNT . 8 8 |LSCSCB030BGD 3 150#304/CS WRI GRAPH GS 6.633 |EA §3.06 INVOICE SUB-TOTAL 53.06 LEAD LAW WARNING:IT IS ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE"IN ACCORDANCE WITHUSFEDERALOROTHERAPPLICABLELAWINPOTABLE|WATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION, PRODUCTS WITH "NP IN THE DESCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED IN ¥ON-POTABLE APPLICATIONS.BUYER IS SOLELY RESRONSIBLE FOR PRODUCT SELECTION. Qoly\[AIP 04 slF\\s cl R303 8 Don't let the Post Office Slow You Down -Switch to Email Billing AEmailBillingdeliversourinvoicestoyouovernight,so you can update your cost several days sooner. It's an exact copy of the paper bill in PDF format that you can easily save and review." Call us at the number above to switch to email delivery today! I I I I be No. ERMS:NET 40TH PROX ORIGINAL INVOICE TOTAL DUE 7 $53.06 All past due amounts are subject to a service charge of 1.5%per month,or the maximum allowed by law,if lower.if Buyer fails topaywithinterms,then in addition to other remedies,Buyer agrees to pay Seller all costs of collection,including reasonableattorneyfees.Complete terms and conditions are available upon request or at http://wolseleyna.com/terms_conditionsSale.htmlandareincorporatedbyreference.Seller may convert checks to ACH. 0001:0002 epeceeneeenerenert FERGUSON -INVOICE NUMBER CUSTOMER PAGEOSENIERPRISES,WOLSELEY 1424188 23140 1of4 4151 WEST 95TH CIRCLE PLEASE REFER TO INVOICE NUMBER WHEN =ANCHORAGE,AK 99515-1809.co MAKING PAYMENT AND REMIT TO: =ween =FERGUSON ENTERPRISES #3017 =WOLSELEY INDUSTRIAL GROUP -Please contact with Questions:907-273-2100.5 ng 5 PO BOX 847411-7 APR 29 20lo DALLAS,TX 75284-7411 SHIP TO: 6946 1MB 0.435 E0063 10103 01315027053 P2553417 0002:0002 nn r KOTZEBUE ELECTRIC ASSOC INCfotfattytgafogttypoettLonnsaggepgfyptesfystee]Mle]KOTZEBUE ELECTRICASSOC INC _Kew -KOTZEBUE ELECTRIC ASSOC INC FINAL DESTINATION KOTZEBUEasPOBOX44C/O NORTHERN AIR CARGO KOTZEBUE AK 99752-0044 SHIP SELL TAX COGE CUSTOMER ORDER NUMBER SALESMAN JOB NAME INVOICE DATE}BATCH WHSE.|WHSE.10 3017 3017 AKONLY 15-030 017 PO#15-030 04/22/15 31910 ORDERED SHIPPED ITEM NUMBER :DESCRIPTION UNIT PRICE UM AMOUNT 1 1 |FNW558AP 4C1125#FLG PERF .062 Y STRN 282.035 EA 282.04 INVOICE SUB-TOTAL 282.04 LEAD LAW WARNING:IT IS ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE"IN ACCORDANCE WITH US FEDERAL OR OTHER APPLICABLE LAW IN POTABLE|WATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION 'RODUCTS WITH *NP IN THE DASCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED IN \ON-POTABLE APPLICATIONS.BUYER iS SOLELY RESRONSIBLE FOR PRODUCT SELECTION.=rpi\|oLAes cul silks clttosess Don't let the Post Office Slow You Down -Switch to Email Billing EEmailBillingdeliversourinvoicestoyouovernight,so you can update your cost several days sooner. It's an exact copy of the paper bill in PDF format that you can easily save and review., Call us at the number above to switch to email delivery today!KL uf i I I _ERMS:NET 10TH PROX ORIGINAL INVOICE TOTAL DUE $282.04 All past due amounts are subject to a service charge of 1.5%per month,or the maximum allowed by law,if lower.If Buyer fails topaywithinterms,then in addition to other remedies,Buyer agrees to pay Seller all costs of collection,including reasonableattorneyfees.Complete terms and conditions are available upon request or at http:/Avolseleyna.com/terms_conditionsSale.htmlandareincorporatedbyreference.Seller may convert checks to ACH. 0002:0002 NORTHERN AIR CARGO Bill To: KOTZEBUE ELECTRIC ASSOC.INC, INVOICE 345 1290 3914 Invoice Date =21-APR-15 Account #1154 PO# Shipper:|KOTZEBUE ELECTRIC ASSOC,INC. NO LOCAL ADDRESS ANCHORAGE,AK TEL:(907}442-3491 Consignee:KOTZEBUE ELECTRIC ASSOC.INC.P.O.BOX 44 KOTZEBUE AK 99752 P.O.BOX 44 KOTZEBUE AK 99752 US NOA MAT BERGEN TEL:(907)442-3491 Origin Port Destination Port Receive Date Declared Value coD ANCHORAGE KOTZEBUE 21-APR-15 0.00 .Gross Service Chargeable .Pieces Weight Exception Weight Rate Amount Description 1 5 PRI NC 5 80.00 1 BX GASKETS Origin Advance Chrg OAC Description Dest Adv Chrg DAC Description |Other Charges And Description Payment Type To By First Carrier To By'To By PREPAID CHARGE oTz NC Account #1154 aeWEI GHT:CHARGE 30.00 MAIL REMITTANCE TO: : Northern Air Cargo,Inc.VALUATION CHARGE 3900 Old International Airport Rd.. Anchorage,AK 99502-1097 DISCOUNT AMOUNT 13.60 Contact:MICHAEL Phone:907-249-5131 FEDERAL EXCISE TAX 4.15 Email:|ar@nac.aero So www.northemaircargo.com OTHER CHARGES THANK YOU FOR SHIPPING ON NORTHERN AIR CARGO AIRBILL TOTAL 70.55 Af weeeePAYMENTDUEBY 24-MAY-15 INVOICE AMOUNT DUE $70.55 // 04/24/15 11:42 INVOICE #345 1290 3914 _pdalsis lf 3099GENERAL 2%|}0).40S0 ta heoe|Q wae INVOICE 345 2241 4011 Invoice Date 22-APR-15 Account #1154 PO#15-030 NORTHERN AIR CARGO Bill To:151 W 95TH CIR ANCHORAGE,AK Shipper:FERGUSON ENTERPRISES -ANC TEL:(907)273-2100 KOTZEBUE ELECTRIC ASSOC.INC. Consignee:KOTZEBUE ELECTRIC ASSOC.INC.P.O.BOX 44 KOTZEBUE AK 99752 NOA:MATT REIGON P.O.BOX 44 KOTZEBUE AK 99752 US TEL:412-1591 Origin Port Destination Port Receive Date Declared Value COD | ANCHORAGE KOTZEBUE 22-APR-15 0.00 Gross Service ChargeablePiecesWeightExceptionWeight Rate Amount Description 1 73 GEN NC 73 0.86 62.78 PIECE VALVE Origin Advance Chrg OAC Description Dest Adv Chrg DAC Description Other Charges And Description Payment Type To By First Carrier To By To By COLLECT CHARGE OTZ NC Account#1154 WEIGHT CHARGE 62.78 MAIL REMITTANCE TO:: " Northern Air Cargo,Inc.VALUATION CHARGE 3900 Old International Airport Rd.conte . Anchorage,AK 99502-1097 '+t DISCOUNT AMOUNT 10.67 Contact:MICHAEL , Phone:907-249-5131 FEDERAL EXCISE TAX 3.26 Email:ar@nac.aero , www.northernaircargo.com OTHER CHARGES THANK YOU FOR SHIPPING ON NORTHERN AIR CARGO AIRSILL TOTAL 55.37 PAYMENT TERMS PAYMENT DUEBY 22-MAY-15 INVOICE AMOUNT DUE $55.37 04/28/15 13:42 INVOICE #345 22414011 [i-_fa las che oR079 ZbZS|(14GENERAL M Zo be mere _AE PROPER CREDIT,PLEASE RETURN THE UPr «PORTION WITH YOUR REMITTANCE.FOR QUESTIONS ON YOUR rw JOUNT PLEASE CALL:800-224-7427 CAT ORDER NO.INVOICE NO,INVOICE DATE SOLD TO NO SOLD TO NAME 1036118236 9038935031 04/30/2015 2346450 KOTZEBUE ELECTRIC ASSOC FO]RELEASE BRANCH SHIP VIA PAYMENT TERMS ORDER DATE 15-033 W232 ARGTRK NET 30 04/29/2015 DELIVERY NO./|.od.aT capper La YRINOER |,.Too:oo |pesoriprion |.MATERIAL NUMBER SHIP,Aes thigePo,|revo |UNIT PRICE "|YOM MOUNT8039895396LINEDO32589isVRIECN,od [Lees 34.20 CN 102.60 N ELECT STCK E7018 H4 1/8 10LB CN iz :yt :°(H) te ortyi,;.ji{Sale subtotal:102.60DeliveryFlatFeeji:WAY 7 2015 Hit pL:28.05 Fuel Surcharge Flat fy ie ae 3.00 mt "ome :11.55AirgasHazmatCharge Airgas Hazmat Charge (H)-see Itemized Charges on reverse or pd sles ote asco4 [Allo 405%fs visit;www.Airgas.com/terms-of-sale SHIP TO:2346450 Air as KOTZEBUE ELECTRIC ASSOCg.www.airgas.com 245 4TH LAGOON ST AIRGAS USA,LLC KOTZEBUE AK 99752 PO Box 93500 Long Beach,CA 90809-3500 REV 1,1,13001608 Page 1 of 1 [amount =|145.20 FOR WIRE TRANSFER PAYMENTS : Airgas USA,LLC Acct No 8606074 158 PNC Bank,ABA No 031000053 INVOICE 345 12880151 Invoice Date 30-APR-15 Account #1154 PO# NORTHERN AIR CARGO ; Shipper:AIRGAS C/O AFS LOGISTICS -Bill To:P.O.BOX 18170 SHREVEPORT LA 71138 US TEL:(907)563-6644 KOTZEBUE ELECTRIC ASSOC.INC. P.O.BOX 44 Consignee:KOTZEBUE ELECTRIC ASSOC.INC. KOTZEBUE AK 99752 P.O,BOX 44 KOTZEBUE AK 99752 US TEL:(907)442-1305 Origin Port Destination Port Receive Date Declared Value coD ANCHORAGE KOTZEBUE ,30-APR-15 0.00 Gross Service Chargeable .Pieces Weight Exception Weight Rate Amount Description 1 37 GEN NC 37 50.00 1 BX WELDING ROD Origin Advance Chrg OAC Description Dest Adv Chrg DAC Description |Other Charges And Description Payment Type To By First Carrier To By To By COLLECT CHARGE OTZ NC Account #1154 "WEIGHT CHARGE 50.00 MAIL REMITTANCE TO:oes , VALUATION CHARGENorthernAirCargo,Inc. 3900 Old International Airport Rd. Anchorage,AK 99502-1097 DISCOUNT AMOUNT "8.50 Contact:MICHAEL Phone:907-249-5131 FEDERAL EXCISE TAX 2.59 Email:ar@nac.aerowww.northernaircargo.com OTHER CHARGES THANK YOU FOR SHIPPING ON NORTHERN AIR CARGO AIRBILL TOTAL 44.09 PAYMENT TERMS 1 PAYMENT DUE BY 30-MAY-15 INVOICE AMOUNT DUE $44,09 05/04/15 12:50 ANC INVOICE #345 1288 0151 j JXpdsl8)s h#P3099 2635 (107.4QDxGENERAL Evan's Electic P.O.Box 1343 Kotzebue,AK 99752 (907)412-0675 arm VOICE 1013 heayers viBILLTOINVOICE1013%:neva Gee Vat ear>ponnenel .Kotzebue Electric Association .CORPO GE oe.ar uP &8 11)6p ELKotzebueElectricAssociationDoFwybSachaatite2sind A bt 279DATE03/04/2015 (TERMS Net 155 eaeeoa2 TTA TT OHO MALTe sttae r (eetDUEDATE,05/19/2015yakMS NE aNeeFc aSPeaagane)a a Labor:Standard Time Apprentice :25 50.00 1,250.00, _Standard Electrical Labor Apprentice oe oe ._ee ”Labor:Standard Time Journeyman 32 100.00 3,200.00 " "'Standard Electrical Labor Journeyman _ Generator ORC__Sennen __. the cnipteciole aur hustiess aidhope to werk with vou ts the filer! By & ' mda. a e iL 1 .th %be steer »FERGUSON INVOICE NUMBER CUSTOMER PAGEOaENTERPRISES,|WOLSELEY 1424192 23140 1 of 1 PLEASE REFER TO INVOICE NUMBER WHEN MAKING PAYMENT AND REMIT TO: 151 WEST 95TH CIRCLE ANCHORAGE,AK 99515-1809 FERGUSON ENTERPRISES #3017 WOLSELEY INDUSTRIAL GROUP Please contact with Questions:907-273-2100 PO BOX 847411 DALLAS,TX 75284-7411 c SHIP TO: ] 7438 1MB 0.435 €0030X 10043 01334309678 P2590633 0001:0001 KOTZEBUE ELECTRIC ASSOC INDaapApal[U fof]MLaagafgegegedyVptaleg gfpugagponeny pol]pod ftbatyl CUSTOMER IN ROUTE Cc INC eae KOTZEBUE ELECTRIC ASSOC INC ANCHORAGE,AK 99515 PO BOX 44 KOTZEBUE AK 99752-0044 SHIP SELL TAX CODE CUSTOMER ORDER NUMBER SALESMAN JOB NAME INVOICE DATE]BATCHWHSE.|WHSE.io 3017 3017 AKONLY 15-030 017 PO#15-030 05/08/15 32000 ORDERED SHIPPED -ITEM NUMBER DESCRIPTION UNIT PRICE UM AMOUNT 8 8 |LSCSCBO30ISC 3 3/600 WRI 304 FG 304 IR GSKT 10.640 [|EA 85.12 8 8 |LSCSCBO040BGD 4 150#304/CS WRI GRAPH GS 13.540]EA 108.32 8 8 |LSCSCBO40ESC 4 300#WRI 304 FG 304 IR GSKT 13.760 |EA 110.08 SONNETSAEREThEeReEEER APPROX 1 WEEK FOB ANCH INVOICE SUB-TOTAL : 303.52 EAD LAW WARNING:IT 1S ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE”IN ACCORDANCE WITHISFEDERALOROTHERAPPLIGABLELAWINPOTABLE|WATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION PRODUCTS WITH *NP IN THE DESCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED INNON-POTABLE APPLICATIONS.BUYER 1S SOLELY RESHONSIBLE FOR PRODUCT SELECTION. a)4050 -_---(apd§Don't let the Post Office Slow You Down -Switch to Email Billing Email Billing delivers our invoices to you overnight,so you can update your cost several days sooner.5it's an exact copy of the paper bill in PDF format that you can easily save and review.:a," Call us at the number above to switch to email delivery today!LZ. I lL I i £77 TERMS:NET 10TH PROX ORIGINAL INVOICE TOTAL DUE $303.52 All past due amounts are subject to a service charge of 1.5%per month,or the maximum allowedby law,if lower.if Buyer fails topaywithinterms,then in addition to other remedies,Buyer agrees to pay Seller all costs of collection,including reasonableattorneyfees.Complete terms and conditions are available upon request or at http://wolseleyna.com/terms_conditionsSale.html'and are incorporated by reference.Seller may convert checks to ACH. 0001:0001 KIC HARDWARE,AUTO &LUMBER,LLC PAGE NO1 PO BOX 430 KOTZEBUE,AK 99752 PHONE:(907)442-2400 soto KOTZEBUE ELECTRIC ASSOCIATION custno:4100 pare:4/1/15 Time:9:41 TO:Box 44 Terms:NET EOM CLERK:14 TERMINAL:551 SALESPERSON: KOTZEBUE AK 99752 APPLY TO:ORC Tax:001.KOTZEBUE LOCAL TAX REFERENCE:PO #ORC JoB No:000 INVOICE:141441/1 LIN QTY UM SKU Z DESCRIPTION _-UNITS SUGG PRICE/PER}EXTENSION =1 1 |EA|2114676 ANGLE GRINDER 5"DEWALT 199.99 179.991 /EA 179.99 |CN O14 45° od alklis tt OSOFF | TAXABLE 0.00 SUBTOTAL 179.99 NON-TAXABLE 179.99 (JOHNNY)SUBTOTAL 179.99 **AMOUNT CHARGED TO STORE ACCOUNT **179.99 TAX AMOUNT 0.00 TOTAL 179.99 ETI eer pry Received by AIL NARKUYWANC,AULU Oo LUMDEN,LLY .PO BOX 430 KOTZEBUE,AK 99752 =ST ee1ntncimerttchethanniid PHONE:(907)442-2400 IC LOGISTICS LLC soto KOTZEBUE ELECTRIC ASSOCIATION cust no;4100 pate;4/8/15 TIME:1:34 TO:Box 44 TERMS:NET EOM CLERK:123 TERMINAL:551 ; SALESPERSON: KOTZEBUE AK 99752 APPLY TO:PLAI Tax:001 KOTZEBUE LOCAL TAX REFERENCE:PO"#PLANT gos No:000 SHIP TO: INVOICE:141649/1 LIN QTY UM SKU DESCRIPTION UNITS SUGG PRICE/PER}EXTENSION 2 4 |EA|BOLTS ALL BOLTS 4 1.35 IEA 5.40|CN ORL, (01,40 Sb od [sls cht PH TAXABLE 0.00 SUBTOTAL 5.40 NON-TAXABLE 5.40 (ROCKY)SUBTOTAL 5.40 **AMOUNT CHARGED TO STORE ACCOUNT **5.40 TAX AMOUNT 0.00 TOTAL 5.40 I 0 or fee Keceived by martin Kotzebue Electric Assoc.Inc.PR-Employee Timesheets Page 1 of 3 6/30/2015 3:35:52PM Employee 119 -Matthew I Bergan arnin 01 -Regular Time atchID Tran Date PRO06871 05/15/2015 PR006892 05/31/2015 PRO06900 06/15/2015 PR006921 06/30/2015 Earnings Type Subtotal Employee Subtotal 56.5043 56.5043 56.5043 57.9700 Pay Group OFFICE Amount Company Sector GL Account Work Order Project 107.4050 107.4050 107.4050 107.4050 Task TRUnit#TRMiles TR Hours TR Exp Code TR Exp Oty 0.0 0.00 0 0.0 0.00 0 0.0 0.00 0 . 0.0 0.00 0 0.0 0.00. 0.0 0.00 Employee 423 -Johnnie R Jones Earnings Type 01 -Regular Time BatchID Tran Date PRO06875 05/15/2015 PR006893 05/31/2015 Earnings Type Subtotal Hours 47.00 6.00 53.00 Rate 46.1900 46.1900 2,034.16 1%0 1,130.09 17 0 226.02 1"0 347.82 1 0 3,738.09 3,738.09 Pay Group OUTSIDE Amount Company Sector 2,170.93 1%0 277.14 17 0 2,448.07 GLAccount Work Order Project 107.4050 107.4050 Task TRUnit#IRMiles TR Hours TR Exp Code TR Exp Oty 0.0 0.00 0.0 0.00 0.0 0.00 martin °'Page 2 of 3 Kotzebue Electric Assoc.Inc.PR-Employee Timesheets 6/30/2015 3:35:52PM Employee Subtotal 53.00 2,448.07 0.0 0.00 Employee Pay Group 452 -Brandon G McConnell OUTSIDE Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Amount Company Sector GL Account Work Order Project Task TR Unit #R Miles TR Hours TR Exp Code TR Exp Oty PRO06873 05/15/2015 40.00 34.0600 1,362.40 17”0 107.4050 0.0 0.00 0 PRO006890 05/31/2015 6.00 34.0600 204.36 1”0 107.4050 0.0 0.00 0 Earnings Type Subtotal 46.00 1,566.76 0.0 0.00 Employee Subtotal 46.00 1,566.76 7 0.0 0.00 Employee -:::-Pay Group 468 -Mickéy:M.Jorgensen OUTSIDE Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Amount Company Sector GL Account Work Order Project Task TRUnit#TRMiles TR Hours TR Exp Code TR Exp Oty PR006863 05/15/2015 56.00 36.0000 2,016.00 1”0 107.4050 0.0 0.00 0 PR006878 05/31/2015 9.50 36.0000 342.00 1”0 107.4050 0.0 0.00 0 Earnings Type Subtotal 65.50 2,358.00 0.0 0.00 Employee Subtotal 65.50 2,358.00 0.0 0.00 martin e Page 3 of 3 Kotzebue Electric Assoc.Inc.PR-Employee Timesheets 6/30/2015 3:35:52PM Employee a ou 509 -Harley N Shield Il OUTSIDE Earnings Type 01 -Regular Time BatchID Tran Date our Rate Amount Company Sector GL Account Work Order Project Task TRUnit#IRMiles TRHours TRExpCode IJRExp Oty PRO06862 05/15/2015 41.75 36.0000 1,503.00 1”0 107.4050 0.0 0.00 0 Earnings Type Subtotal 41.75 1,503.00 0.0 0.00 Employee Subtotal 41.75 1,503.00 0.0 0.00 Report Total 272.25 11,613.92 0.0 0.0 Database:Live Parameters:({PRTran.TranType}="TS")AND ({Batch.PeriodPost}in '2015-05 to '2015-06)AND ({PRTran.GlAcctID}='107.4050') teport:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-Timesheet LakirktydrfiGinBIG0205 martin .° Kotzebue Electric Assoc.Inc.PR Allocation Batch Page |of 3 6/30/2015 4:12:34PM BatchID PRO006898 |PeriodPost 2015-05 |Status Posted]Date 06/02/2015 |Description Payroll Allocation EmpID AllocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt 119 401K 208 SF 1 0 107.4050 $5.13 0.00 423 401K 208 SF 1 0 107.4050 50.70 0.00 452 401K 208 SF 1 0 107.4050 42.39 0.00 Cost Type ID 208Subtotal 148.22 0.00 119 401K 219 SF 1 0 107.4050 55.13 0.00 Cost Type ID 219Subtotal §5.13 0.00 Allocation ID 401K Subtotal 203.38 0.00 423 KEA 214 SF 1 0 107.4050 2.53 0.00 452 KEA 214 SF 1 0 107.4050 2.12 0.00 Cost Type 1D 214Subtotal 4.65 0.00 423 .KEA 215 SF 1 0 107.4050 2.53 0.00 452 KEA 215 :SF 1 0 107.4050 2.12 0.00 ,Cost Type ID 215Subtotal 4.65 0.00 :Allocation ID KEA Subtotal 9.30 0.00 9 LEAVE ANNUAL.....SF 1 0 107.4050 329.63 0.00 oo ree e.Cost Type ID ANNUALSubtotal 329.63 0.00 119 LEAVE SF 1 0 107.4050 197.76 0.00 ee Cost Type ID SICKSubtotal 197.76 0.00 o ae Allocation ID LEAVE Subtotal 527.39 0.00 119 MED/DISIB 207 SF 1 0 107.4050 346.28 0.00 423 MED/DISIB 207 SF 1 0 107.4050 244.55 0.00 452 MED/DISIB 207 SF 1 0 107.4050 8.59 0.00 Cost Type ID 207Subtotal 599.42 0.00 119 MED/DISIB 211 SF 1 0 107.4050 20.34 0.00 423 MED/DISIB 211 SF 1 0 107.4050 10.95 0.00 452 MED/DISIB 211 SF 1 0 107.4050 6.46 0.00 Cost Type ID 211Subtotal 37.75 0.00 423 MED/DISIB 212 SF l 0 107.4050 6.45 0.00 452 MED/DISIB 212 SF 1 0 107.4050 5.16 0.00 Cost Type ID 212Subtotal 11.61 0.00 Allocation ID MED/DISIB Subtotal 648.78 0.00 119 NORM 50 SF 1 0 107.4050 131.85 0.00 Cost Type ID 50Subtotal 131.85 0.00 Allocation ID NORM Subtotal 131.85 0.00 Category ProjectID TaskID martin Page 2 of 3 6/30/2015 4:12:34PM e Kotzebue Electric Assoc.Inc.PR Allocation Batch BatchID PRO06898 |PeriodPost 2015-05 |Status Posted |Date 06/02/2015 |Description Payroll Allocation EmpID AllocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID 119 TAXES 201 SF 1 0 107.4050 260.11 0.00 423 TAXES 201 SF l 0 107.4050 146.95 0.00 452 TAXES 201 SF 1 0 107.4050 97.99 0.00 468 TAXES 201 SF 1 0 107.4050 146.19 0.00 509 TAXES 201 SF I 0 107.4050 93.19 0.00 Cost Type ID 201Subtotal 744,43 0.00 119 TAXES 202 SF 1 0 107.4050 60.83 0.00 423 TAXES 202 SF |0 107.4050 34.37 0.00 452 TAXES 202 SF 1 0 107.4050 22.92 0.00 468 TAXES 202 SF l 0 107.4050 34.19 0.00 509 TAXES 202 SF 1 0 107.4050 21.79 0.00 Cost Type ID 202Subtotal 174.10 0.00 119 TAXES 204 SF 1 0 107.4050 11.66 0.00 423 TAXES 204 SF 1 0 107.4050 34.50 0.00 452 TAXES 204 SF 1 0 107.4050 24.04 0.00 468.TAXES 204 SF 1 0 107.4050 36.07 0.00 509 TAXES 204 SF 1 0 ">107.4050 23.00 -0.00 7 TB Cost Type ID 204Subtotal 129.27 0.00 Bet AAS -Allocation ID TAXES Subtotal 1,047.80 0.00 423 ULEAVE ANNUAL/UN SF 1 0 107.4050 292.70 0.00 452 ULEAVE ANNUAL/UN SF 1 0 107.4050 167.40 0.00 Cost Type ID ANNUAL/UNSubtotal 460.10 0.00 Allocation ID ULEAVE Subtotal 460.10 0.00 423 UN/PEN/401 209 SF 1 0 107.4050 265.00 0.00 452 UN/PEN/401 209 SF 1 0 107.4050 232.85 0.00 Cost Type ID 209Subtotal 497.85 0.00 119 UN/PEN/401 210 SF 1 0 107.4050 1,459.01 0.00 Cost Type ID 210Subtotal 1,459.01 0.00 Allocation ID UN/PEN/401 Subtotal!1,956.86 0.00 119 WC/GL 206 SF 1 0 107.4050 28.46 0.00 423 WC/GL 206 SF 1 0 107.4050 139.02 0.00 452 WC/GL 206 SF I 0 107.4050 86.61 0.00 468 WC/GL 206 SF 1 0 107.4050 139.99 0.00 509 WC/GL 206 SF 1 0 107.4050 89.23 0.00 Category ProjectID TaskID martin Kotzebue Electric Assoc.Inc.PR Allocation Batch Page 3 of3 6/30/2015 4:12:34PM BatchID =PRO006898 |PeriodPost 2015-05 [Status Posted|Date 06/02/2015 |Description Payroll Allocation EmpID AlocationID CostTypeID AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID Cost Type ID 206Subtotal 483.31 0.00 423 WC/GL 213 SF 1 0 107.4050 53.30 0.00 452 WC/GL 213 SF 1 0 107.4050 34.49 0.00 468 WC/GL 213 SF 1 0 107.4050 51.34 0.00 Cost Type ID 213Subtotal 139.13 0.00 Allocation ID WC/GL Subtotal 622.44 0.00 Report Totals 5,607.87%0.00 Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocation Batch -Summar report "nets”account activity to display summarized amounts posted to the General Ledger. eer ever=ay Database: Parameters: Live Report:D:\Program Files\PCS\Insight ({Batch.ModuleID}="PR"AND {Batch.BatchType}="PAcddun@fAg\IistAINGReports\PR-A ({PRAllocTran.PeriodPost}in '2015-05'to '2015-06')AND ({PRAllocTran.GlAcctID}='107.4050') Version:ModuleID ='GL' Kendra Wallace,7/17/2014,WI 17870. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Scanned Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:Desempemaaie HQ)1 Q07/S5_Grant Number:2195454 ome BUDGET SUMMARY .-.ae a5 reruDGET EXPENDITURES STHIS PERIOD EXPENDITURE GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 53,365 3,639 57,004 12,996 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 955,498 74,138 1,029,633 (263,468) Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion .35,137 35,137 -35,137 - Reporting 30,385 16,173 -16,173 14,212 TOTAL 1,215,627 1,374,113 77,774 1,451,887 (236,260) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 167,387 27,973 195,360 (101,225) Contractual Services 319,204 378,398 3,639 382,037 (62,833) Construction Services 50,000 64,665 1,200 65,865 24,135 Materials/Freight 699,673 737,554 44,962 782,515 (82,842) Other/Travel 12,615 26,109 -26,109 (13,494) TOTAL 1,215,627 |;..1,374,113 77,774 1,451,887 (236,260) BY FUND SOURCES Le gee ee, Grant Funds 915,627 --915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 :20,000 - Grantee Match -Material &In-Kind”280,000 438,486 77,774 $16,260 (236,260) TOTAL GRANT 1,215,627 1,374,113 77,774 1,451,887 (236,260) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.L_._f£ Certified By:"7 Prepared By: rat iN Adds Printed Name:Brad Reeve Printed Name:Mark Huber wwN Title:General Manager Date:$°-29 -20/5 Title:Grant Accountant Date.5 99 -7OlW *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. sea oy Scanned Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction - Period:Decembesosts (Vi ANelL|DQO/S Grant Number:2195454 BUDGET SUMMARY r °5 Soe -- rOUDGET EXPENDITURES oTHIS PERIOD.EXPENDITURE GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 51,940 1,425 53,365 16,635 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 |:.2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 +853,653 101,845 955,498 (189,333) ice Maker Upgrade 47,423 "+47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 16,173 -16,173 14,212 TOTAL 1,215,627 1,270,843 103,270 1,374,113 (158,486) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 130,287 37,100 167,387 (73,252) Contractual Services 319,204 376,973 1,425 378,398 (59,194) Construction Services 90,000 59,865 4,800 64,665 25,335 Materials/Freight 699,673 -677,612 59,942 737,554 (37,881) Other/Travel 12,615 26,106 3 26,109 (13,494) TOTAL 1,215,627 1,270,843 103,270 1,374,113 (158,486) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind”280,000 335,216 103,270 438,486 (158,486) TOTAL GRANT 1,215,627 1,270,843 103,270 1,374,113 (158,486) CERTIFICATION Form requires two original signatures.The person certifying must be different fram the person preparing the report.One signature should be theauthorizedrepresentativeoftheGranteeorganizationorhighestrankingofficer;the other should be the person who prepared the report. jl certify to the best of my knowledge and belief that the Information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.;f._,2.awa Certified By:A)2.f-Prepared By:\\WiU&S2.ANS)WaoPrintedName:Brad Reeve Printed Name:Mark Huber Title:General Manager Date:5 -297-29/9 |Title:Grant Accountant Date:<-DS-Zo *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Scanned Financial Report/Request for Reimbursement Form Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:-BenembmroE2 Fe B2 VA 2015 Grant Number.2195454 ii BUDGET SUMMARY .7 5 oe = TOnUbGET|exrenprrures |"THis PERIOD |EXPENDITURE |CRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 49,660 2,280 51,940 18,060 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and instalf 766,165 836,220 17,433 853,653 (87,488) \ce Maker Upgrade 47,423 -47,423 -47,423 - District Heating System Expansion 35,137 |"+35,137 -35,137 - Reporting 30,385 16,173 |-16,173 14,212 TOTAL 1,215,627 1,251,130 19,713 1,270,843 (55,216) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 119,157 11,130 130,287 (36,152) Contractual Services 319,204 374,693 2,280 376,973 (57,769) Construction Services 90,000 59,865 -59,865 30,135 Materials/Freight 699,673 672,035 5,577 677,612 22,061 Other/Travel 12,615 25,380 726 26,106 (13,491) TOTAL 1,215,627 1,281,130 19,713 1,270,843 (55,216) BY FUND SOURCES .Le Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 315,503 19,713 335,216 (S5,216) TOTAL GRANT 1,215,627 1,251,130 19,713 1,270,843 (55,216) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report.I certify to the best of my knowledge and belfef that the information teported on both the Flancial Report above and the attachedProgressReportarecorrect.In addition,funds were spent and work performed in accordance with the grant agreement terms andconditions.fo»2.Certified By,Zo Prepared By: cAWANE"SacPrintedName:Brad Reeve Printed Name:Mark Huber Title:General Manager Date:$-27-20/5 Title:Grant Accountant Date:5 -oS-OBIS *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Kotzebue Electric Heat Recovery Construction Scanned Grant Agreement #2195454 Financial Report/Request for Reimbursement Form | Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:Ducomtersat I-ANUAQY 20157 Grant Number:2195454 y BUDGET SUMMARY -"i 5 sora --° rORUDGET EXPENDITURES OHS PERIOD.EXPENDITURE GRANT BALANCE BY TASK OR MILESTONE Final Design _70,000 49,660 -49,660 20,340 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 :,2,656 -2,656 - GE Clean Cycle Purchase and Instalt 766,165 ,816,181 20,039 836,220 (70,055) Ice Maker Upgrade 47,423 |oon47,423 |"-47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,3858 16,173 -16,173 14,212 TOTAL 1,215,627 1,231,091 20,039 1,251,130 (35,503) BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 99,118 20,039 119,157 (25,022) Contractual Services 319,204 374,693 -374,693 (55,489) Construction Services 90,000 $9,865 -59,865 30,135 Materials/Freight 699,673 672,035 -672,035 27,638 Other/Travel 12,615 25,380 -25,380 (12,765) TOTAL 1,215,627 -1,231,091 20,039 1,251,130 (35,503) BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grant Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind”280,000 295,464 20,039 315,503 (35,503) TOTAL GRANT 1,215,627 1,231,091 20,039 1,251,130 (35,503) CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be theauthorizedrepresentativeoftheGranteeorganizationorhighestrankingofficer;;the other should be the person who prepared the report.|certify to the best of my knowledge and belief that the information reported onboth the Fiancial Report above and the attached Progress Report are correct.tn addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Certified By.Ao cp Prepared By:We we =ePrintedName:Brad Reeve Printed Name:Mark Huber Title:General Manager Date:5-29 -2d/95 |Title:Grant Accountant Date:5-99 -Dor *Material and In-Kind Match to be provided by Energy Concepts,a project partner with Korzebue Eelctric Association. KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the matching costs. Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:November 1,2014 to December 31,2014 Project Activities Completed this Period: -Decision made to utilize in-house and local workforce to install ORC system.Specialty contractors will be utilized in various phases of the work. -Work with 2-way engine exhaust diverter valve manufacturer on details for valve fabrication. -Finalize options for condenser unit for procurement in January 2015 to meet May 2015 barge schedule in Seattle. Existing or Potential Problems: -Construction cost estimates are indicating that only one large EMD genset will be able to provide heat to the ORC.KEA unit #10 (20-cyl EMD)is the largest engine and will be the first unit to be tied to the ORC. -The exhaust heat recovery exchanger and duct work are large and will take up a lot of space. -While the procurement cost of the ORC unit is low,the installation and plant modifications cost is trending high. Activities Targeted for Next Reporting Period Begin construction with in-house talent and specialty contractors as needed. Procure condenser for first barge 2015 (July 2015 arrival). Prepared By:__Matthew I.Bergan Date:2/15/16 L.O\4 .Scanned _recervepRERUEATRSCTANOV132014 Kcetzebue Electric Heat Recovery Coristruction ND 06 0/201 FINANCEGrantAgreement42195454 oeat |Financial Report/Request for Reimbursement Form (_]THIs REQUEST IS FOR FINAL PAYMENT oi Grantee:Kotzebue Electric:Association Project:Kotzebue Electric HeAt Fiecovery ConstructionPeriod:September 2014 JV Grant Number:2195454 A 8 Cc D=B+C E=A-D cree |eabeetT |exeertures |Enc reRee:|exeenomues [GRANT LANCE BY TASK OR MILESTONE Final Design 70,0004 49,420 -49,420 20,580 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 679,725 29,049 708,774 57,391 Ice Maker Upgrade 47,423 47,423 -47,423 - D'strict Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 4 15,732 110 15,842 14,543 TOTAL 1,215,627 1,093,954 29,159 1,123,113 92,514 BY BUDGET CATEGORIES , Direct Labor and Benefits 94 135 y 77,934 2,701 80,635 13,500 Contractual 319,204 306,688 110 306,798 12,406 Construction 90,000 40,488 -40,488 49,512 Materials/Freight 699,673 645,687 26 348 672,035 27,638 Other/Travel 12,615 23,157 -23,157 (10,542) TOTAL 1,215,627 1,093,954 29,159 1,123,113 92,514 BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grantee Match -In-Kind 20,009|__20,000 -20,000 - Grantee Match -Materia &In-Kind*280,00 158 327 29,159 He 187,486 92,514 TOTAL 1,215,627 1,093,954 29,159MP?1,123,113 92,514 Kwithbhod 10%CERTIFICATION Form réquires two original sigiatures.The person cenifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. LNA 'Certified By.(J.Hgaapitin or Pieeurt [Prepared By:6 /)4 (wane ZLPrintedName:Brad Reevd Printed Name:Je¢siHampton f_ "an)Title:General Manager Date:10/31/14 Title:Grant Acct Date:10/31/14 ¥ *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electriav6)Association.KEAis responsibie for the reporting of all the match ucte dnandmon rovide adequatearaeeetosupportthecostsasmatch.'To PexaorateuMCAft,mn RECEIVED NOV 13 2014 ctzebue Electric Heat Recovery Coristruction FINANCEGrantAgreement#2195454 : |Financial Report/Request for Reimbursement Form | [|THIS REQUEST IS FOR FINAL PAYMENT yi? Grantee:Kotzebue Electric:Association Project:Kotzebue Electric Heat Recovery Construction Period:September 2014 Grant Number:2195454 A B c D=B+C E=A-D BUDGET SUMMARY TOTAL GRANT PRIOR EXPENDITURES TOTAL BUDGET EXPENDITURES |THISPERIOD |EXPENDITURES |CRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 49,420 -49,420 20,580 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 679,725 29,049 708,774 57,391 Ice Maker Upgrade 47,423 47,423 -47,423 : D'strict Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 15,732 110 15,842 14,543 TOTAL 1,215,627 1,093,954 29,159 1,123,113 92,514 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 77,934 2,701 80,635 13,500 Contractual 319,204 306,688 110 306,798 12,406 Construction 90,000 40,488 -40,488 49,512 Materials/Freight 699,673 645 687 26,348 672,035 27,638 Other/Travel 12,615 23,157 -23,157 (10,542) TOTAL 1,215,627 1,093,954 29,159 1,123,113 92,514 BY FUND SOURCES Grant Funds 915,627 x 915,627 -915,627 - Grantee Match -in-Kind 20,000 20,000 -20,000 Grantee Match -Materia &In-Kind*280,000 158 327 29,159 187,486 92,514 TOTAL 1,215,627 1,093,954 29,159 1,123,113 92,514 -''0,Kw Anhalt:1d Io Form réquires two ori¢ye person preparing the report.One signature should be the authoriz 1g officer;the other should be the person who prepared the report. |certify to the best o.opm =")both the Fiancial Report above and the attached Progress Ri derformed in accordance with the grant agreement terms ano_____tS XS ono rl Certified By.(/-ND TUM AO TION.Printed Name:Bré . \gsiHampton J Title:General Mar----------KOO NO Date:10/31/14 *Material and In-Ki Association.KEAi- documentation to s ;x ject partner with Kotzebue Electric3andmustprovideadequate B33 PM 40/31/14 Accrual Basis Type Date Expense Contractual Services Bill 09/01/2014 Total Contractual Services Direct Labor and Benefits Benefits General Journal 0910117014 Tuiai Gen wis Labor Generai Journai 09/01/2014 Tuia'Labor Tota!Direct Labor and Benefits Equipment Bilt 09/01/2054 Bit 09/01/2014 Bill 09/01/2014 Totat Equipment Other/Shipping Bilt 09/01/2014 Bilt 09/01/2014 Tota!Other/Shipping Total Expense Net Income 1846 PRSeo2014 PRSep2Gi4 Y14459 103657 104643 N372319 N372894 AEA Stack Heat #28 by Bu AEA Heat Recovery:07 Reporting AEA Heat Recovery02 GE Clean Cy . ALA Heat Recovery.Uz GE Ciean Cy - AEA Heat Recovery.02 GE Clean Cy...AEA Heat Recovery02 GE Clean Cy .-AEA Heat Recovery 02 GE Clean Cy... AEA Heat Recovery:02 GE Clean Cy... AEA Heat Recovery.02 GE Clean Cy... Matoenhiin Elaateic AcennwumeloWNeoeeeTlvene All Transactions Source Name Sun Mountain Bookkeeping AEA Heat Recovery AEA Heat Recovery Valley Power Systems Northwest,... Alaska Steet Co. Alaska Steei Co. Northiand Northiand d Category 107.4050 AEA Heat Recovery#28 107.4050 H... 107.4050 AEA Heal Recovery #28 107 4056 H 107 4050 AEA Heal Recovery #28 407.4050 H... 107.4050 AEA Heat Recovery:#28 107.4050 H... 107.4050 AEA Heat Recovery:#28 107.4050 H... 107.4050 AEA Heat Recovery.#28 107.4050 H... 107.4050 AEA Heat Recovery#28 107.4050 H...107.4050 AEA Heat Recovery #28 107.4050 H... Debit 2.700 59 2 549 40 6.075 $4 473324 36,358 18 5,087 74 5,902 99 10.990 70 29,159 47 29,159.47 Balance 110.00 110.00 VAIBA?T 1,118.47 2,548 4010,624 94 15,358.18 15,358 18 $,087 71 10 990 70 40.99070 29,159 47 -29,159.47 Page 1 6:32 PM UW nternhss a bIAAtein AeaeAnanintianntAWLZOUNUSDLIGWEtFAVVietiwes 40/3114 AEA Heat Recovery Report #28 by task Accrual Basis All Transactions Date _Num Source Name Memo Account Amount AEAHeat Recovery 02 GE Ciean Cycle Purchase and Install 09/01/2014 Y14459 Valley Power Systems Northw...Equipment 2,549.40 09/01/2014 103657 Alaska Steel Co.Equipment 8,075.54 09/01/2014 104643 Alaska Steel Co Equipment 4,733.24 69/01/2014 N3723iS Northland Other/Shipping 5,087.71 09/01/2014 N372894 Northland Other/Snipping 5,902.99 09/01/2014 PRSep2014 AEA Heat Recovery Bergen Labor 1,582.12 09/01/2014 PRSep2014 AEA Heat Recovery Bergen Benefits 1,118.47 Total 02 GE Clean Cycle Purchase and Instalt 29,049.47 07 Reporting 09/01/2014 1846 Sun Mountain Bookkeeping Contractual Services _110.00 Total 07 Reporting 110.00 Total AEA Heat Recovery 29,159.47 TOTAL 29,159.47 Page 1 deniset Kotzebue Electric Assoc Inc PR-Employee Timesheets Pave |of110/3/2014 11:5114AM Employce 119 -Matthew I Berga Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Pav Group OFFICE Amonnat Company Sector 19.00 56.5043 Earnings Type Subtotal 28.00 i-mployee Subtotal 28.00 Report Total 28.00 565.04 _/01,017.08 1 /0 1,582,12 1,582.12 1,582.12 / GL Account Work Order Project Task TRUnit#TRMiles TR Hours TR Exp Code TR Exp Oty 107.4050 0.0 0.00 0 107.4050 0.0 0.00 0 0.0 0.00 0.0 0.00 0.0 0.0 Database:Live ({PRTran.GlAcctID}='107,4050') Parameters:({PRTran.TranType}="TS")AND ({Batch.PeriodPost}in ['2014-09'})AND Xeport:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-Timesheet Lairityadfibind Wpd2tpt deniset °Page I of 2 Kotzebue Electric Assoc.Inc,PR Allocation Batch 10/3-2014 11:52:03AM BatchID PRO06574 I/PeriodPust 2014-09 Is(atus Posted{Date 10/02/2014 |Description Payroll ANocationEmpIDAllocationIDSostTypet)_ AllocType FundID SectorID GlAcctID DrAmt CrAmt WOID Category ProjectID TaskID 119 401K 219 SF 1!0 107.4050 24.32 0.00 Cost Type ID 219Subtotal 24.32 0.00 Allocation ID 401K Subtotal 24,32 0.00 119 LEAVE ANNUAL SF !0 107.4050 124 91 0.00 Cost Type ID ANNUALSubtotal 124.91 0.00 119 LEAVE SICK SF !0 107.4050 83.27 0.00 Cost Type ID SICKSubtotal 83.27 0.00 Allocation ID LEAVE Subtotal 208.18 0.00 119 MED/DISIB 207 SF |0 107.4050 143.25 0.00 Cost Type ID 207Subtotal 143.25 0.00 119 MED/DISIB 211 SF |0 107.4050 7.88 0.00 Cost Type ID 211Subtotal 7.83 0.00 Allocation ID MED/DISIB Subtotal 151.13 0.00 119 NORM 50 SF i 0 107.4050 0.00 27.76 Cost Type ID 50Subtotal 0.00 27.76 Allocation ID NORM Subtotal 0.00 27.76 119 TAXES 201 SF l 0 107.4050 109.53 0.00 Cost Type ID 201Subtotal 109.53 0.00 119 TAXES 202 SF |0 107.4050 25.62 0.00 Cost Type ID 202Subtotal 25.62 0.00 Q+x Allocation ID TAXES Subtotal 135.15 0.00 119 UN/PEN/401 210 SF 1 0 107.4050 616.49 0.00 a Cost Type ID 210Subtotal 616.49 0.00 yeeAllocationIDUN/PEN/401 Subtotal 616.49 0.00 erry pe 119 WC/GL 206 SF l 0 107.4050 10.96 0.00 To Ti eeh pase Cost Type ID 206Subtotal 10.96 0.00 Allocation ID WC/GL Subtotal 10.96 0.00 Report Totals 1,146.23 27.76 Note:Debit and Credit totals reflect swnmarization of each detail line.The PR Allocation Batch -Summar report "nets”account activity to display summarized amounts posted to the General Ledger. W -_w ||E he ™Few 4X 31.,Seale,WA YBlUs (a vids IN VOICEMueveescanteatsassnceeessoeetyPOWER.PARTS .SERVICE Power Systems Northwest,Inc.A Valley Power Systems Company TERMS:NET 10th PROX.1 1/2%INTEREST PER MONTH |g,3,INNOICE NO. WILL BE CHARGED TO ALL PAST DUE ACCOUNTS.B24 ¥14459 090071 Y 14459 CUSTOMER NUMBER 30LD KOTZEBUE ELEC ASSOC ;Vi KOTZEBUE ELEC ASSOCroPOBOX44TOi\WarH &LAGOON KOTZEBUE AK 99752 OTZEBUE AK 99752 CUSTOMER P.O.REQUISITION NO OA eeD SHIPPED VIA 'BR |UNIT NO.EQUIP.NO.B/L NO. 14-025 8/12/14 MATT Y .C|PART NUMBER DESCRIPTION ondEMNo,|ORDERED]SHIPPED |B.O.|UNIT PRICE |EXTENSION TPOSEC X RPM14-S31598 001 i 1 2549.40 2549.40 BILLING ONLY FOR PPD FRT CHARGE REF TICKET Y14374 2 (OD |[SL 4KRD())J Y 5 f cde A043)SUB-TOTAL -ph $.00 SHIPPING &HANDLING-$2,549.40 NON-TAXABLE ----$20 PAY THIS AMOUNT -;$2,saga,\ WARRANTY INFORMATION -_- VARRANT Y ON NEW ENGINES,NEW TRANSMISSIONS,NEW AND REBUILT PARTS,reliabilt ENGINES retiabilt ASSEMBLIES,reliabilt PARTS AND UTEX PARTS ISAMITED1:THE MANUFACTURER'S WARRANTY.THESE WARRANTIES ARE THE ONILY APPL'CABLE WARRANTIIES AND ARE EXPRESSLY IN LIEU OF ANY OTHERYARRANTIES,EXPRESSED OR IMPLIED,INCLUDING WARRANTIES OF MERCHANTABILITY OF.FITNESS FOR A PARTICULAR PURPOSE. NCLUD2 INVOICE NUMBER WITH YOUR PAYMENT Remit To:P f1thEQA)Fe A 6180 Electron Dr.age 10 tytn,Anchorage,AK 99518 tj Phone:9C7-561-1188eo,JTEEL CO Fax:907-561-2935 Kenai,Alaska (907)283-3880 FAX (907)283-3759 Fairvanks,Alaska (907)456-2719 FAX (9C7)451-0449 Invoice No:103657 Sales Order#:101142 Bill To:KOTZEBUE ELECTRIC ASSOCIATE Ship To:KOTZEBUE ELECTRIC ASSOCIATE PO BOX 44 PO BOX 44 KOTZEBUE,AK 99752 Customer PO:14-061 F.0.B.:ANCHORAGE Ship ViaOT NORTHLAND SERVIC Terms:NET 30 DAYS Order#:101142 Invoice Dt8/5/14 Contract: Sales 2:Brianna Scott aty ;shioned UM Description Width Length Welght Price UM Extension Tax sonenneeevennee BOL NO:76412 ------------ 0 10 P IDE FLANGE BEAM BX 244 20'0"4,800.00 340.51 E $3,405.10 £ ASTM -A992/A572 GRD &0 0 10 P WIDE FLANGE BEAM6 X 15#20°0"3,000.00 212.62 E $2,128.20 £ ASTM -A992/A572 GRD 50 id 10 P ANGLE 2X2X 14 20°0°638.00 41.29 E $412.90 E ASTM -A36 '10 P SQTS 3X3X 3/16 .20'0"4,376.00 114.35 E $1,143.50 E ASTM -AS00 GF B 6 7 2 PMS PLATE 3/8 (WH TE)48"96"980.48 353.42 E $706.84 «CE ASTM -A36 (d 2 P CHANNEL 5"X 9#20°0"360.00 139.50 E $279.00 €E A-36 Tota!Weight 411,154.48m_bergan@kea.coop Subtotal Non taxable . .DELIVER TO NORTHLAND SERVICES Subtotal taxable aaanaelBODKING#1400929 Cc a aTotal4'¢$8,075.54aaa O)40S0 1g gla eeAAAS or } f REMEMBER TO GET OUT AND CAST YOUR VOTE ON AUGUST 19TH,,VOTE NO ON 1 ] Remit To: 6180 Electron Dr. Anchorage,AK 99518 Phone:907-561- Fax: 1188 907-561-2935 Page 1 of 1 Kenai,Alaska (907)283-3880 FAX (907)283-3759 Fairbanks,Alaska (907)456-2719 FAX (907)451-0449 Invoice No:104643 Sales Order#:104591 KOTZEBUE ELECTRIC ASSOCIATE PCO BOX 44 KCTZEBUE,AK 99752 Bill "c:Ship To: PO BOX 44 KOTZEBUE ELECTRIC ASSOCIATE Customer PO:14-074 Terms:NET 30 DAYS Contract: Sales 2:Brianna Scott ae cae F.0.B.:ANCHORAGE Order:104591 Ship ViaOT NORTHLAND Invoice Dt8/13/14 BO Cty Qty Shipped UM Description Width Length Weight Price UM Extension Tax waren BOL No:77088 -----------= 0 4 P BLKPIPE 3°SCH 4)21°0"636.38 152.46 E $609.64 +E ASTM -A53 0 42 P BLK PIFE 4"SCH 40 21°0"2,719.08 220.03 E $2,640.36 E . ASTM -AS3 A 4 P BLKPIFE 8"$CH40 21'0"1,593.48 370.76 E $1,483.04 E ASTM -A53 Total Weight 4,948.94NORTHLANDBOOKING#1400929 Subtotal Non taxable $4,733.24 Subtotal taxable $0.00m_be yan@kea.coop "a tT Total |$4,733.24 od o|igll4 lear aa4y4 £L [039 |[SLAC REMEMBER TO GET OUT AND CAST YOUR VOTE ON AUGUST 19TH,,VOTE NO ON 4 'BNORTHLAND 72319 2 ==Freight Bill:N372319PA|=A SERVICE OF ALASKA MARINE LINES PO Box 24348 Seattle,WA 93124-4348 Account No:3046092 O*fice:206-763-3000 Toll Free:800-426-3113 Bill Date:Fax:206-767-5579 |www.shipami.com Date:08/25/2014 Shipper:Kotzebue Electric Association (3046092)Consignee:Kotzebue Electric Association Bill To:Kotzebue Electric Association 4th &Lagoon S:(3046092)PO Bax 44 Kotzebue,AK 99752 4th &Lagoon St Kotzebue,AK 99752 Kotzebue,AK 99752 Sal Date:08/08/2014 Booking No:1400928/447722 Voyage No:W1408N Contract No:=RP-2014-022 ROUTE ORIGIN PORT OF PORT OF FINAL LOAD DISCHARGE DESTINATION Dock To Dock Seattle,WA Seattle,WA Kotzebue,AK Kotzebue,AK DETAIL OF CHARGES #70.«(|(QTY DESCRIPTION CUST REF txWxi WEIGHT BASIS RATE RATE |CHARGESNO.VALUE BASIS 443449 t PC,EXHAUST SILENCER 14-025 18 Ox5'7x5'7 5,252 100.50 39.55 SFT 3,974.77 Equip#C11U206510 EX:GT Exhaust Bkg No:447722 1 Fuel Surcherge 3,974.77 28.00 PCT 1,112.94 If you have previously made payment on this Invoice,this copy Is for your records.Thank you for your business. TOTAL WT:5,252 Payable upon receipt unless credit terms have been granted.Freight Charges 3,974.77 The shipment described above has been handled in accordaice Customer Service Hotline:1-800-426-3113 Fuel Surcharge 1,112.94 witt.Alaska Marine Lines tariffs or other shioping agreement Visit our website:shipaml.com Other Charges 0.00 wit:the customer TOTAL CHARGES "75,087.71 "Thank You for Shipping with AML”|51.A ;aoA4117Il4cectQ4c4 Page 2 Of 2NORTHLAND"noo |Freight Bill:N372894 i?555 Beeueit A SERVICE OF ALASKA MARINE LINES PO Box 24348 Seattle,WA 98124-4348 Account No:3046092 Cfce:206-763-3000 Toll Free:800-426-3114 Bill Date:08/29/2014Fay)206-767-5579 www.shipami.com Shipper:Kotzebue Electric Association (3046092)Consignee:Kotzebue Electric Association Bill To:Kotzebue Electric Association 4th &Lagoon St (3046092)PO Box 44 Kotzebue,AK 99752 4th &Lagoon St Kotzebue,AK 99752 Kotzebue,AK 99752 Sail Date:08/22/2014 Booking No:1400929/447725 Voyage No:W1408N Tariff No:3018 ROUTE .ORIGIN PORTOF |PORT OF FINAL a LOAD DISCHARGE DESTINATION Dock To Dock Anchorage,AK Anchorage,AK Kotzebue,AK Kotzebue,AK DETAIL OF CHARGES PRO qr o DESCRIPTION ;CUST REF LxWxil WEIGHT BASIS RATE RATE |CHARGES,NO,:VALUE BASIS : 482917 J BDL,STEEL ANGLE 14-061 20'0x0'0x0'0 618 Equip#NSIPO84298 1 BDL,FLAT STEEL 14-061 BOx4'0x0'0 958 Equip NSIP084296 1 BDL,STEEL SQUARE TUBING 14-061 20'0x0'0 x0'0 1,316 Equip#NSIP08429& 2 BDL,STEEL I-BEAM 14-061 20'9 x 0'0 x0'0 7,162 Equip#NSIP084298 1 BDL,STEEL CHANNEL 14-061 20'0 x 0'0x0'0 360 Equip#NSIP084298 EX:Alaska Steel Co Bkg No:447725 45716 3 BOL,STEEL PIPE 14-074 2VvOx0 0x00 4,949 Equip#NSIPO21149 EX:Alaska Steel Co Bkg No:447725 1 Rated As Breakbulk 15,963 28.89 CwT 4,611.71 1 Fuel Surcharge 4,611.71 28,00 PCT 1,291.28 If you have greviously made payment on this invoice,this copy is for your records.Thank you for your business. TOTAL WT:15,963 Payable upon receipt unless credit terms have been granted.Freight Charges 4,611.71 Fuel Surcharge 1,291.28TheshipmentdescribedabovehasheenhandledinaccordanceCustomerServiceHotline:1-800-426-3113 Other ch rg awithalaskaMarineLinestariffsorothershippingagreementVisisaneerCharges--6.00! ;.sit our website:www.shipamlI.comwiththecustomer TOTAL CHARGES 75,902.99 "Thank You for Shipping with AML"7 4 O SO[|O/, iesaeweyPagst|5S" 3317 Wentworth St. Anchorage,AK 99508 EM.27-0483721 SUN MOUNTAIN BOOKKEE?1NG AND SONSULTING Bill To Invoice Date Invoice # 8/31/2014 1846 Phone #Fax #E-mail P«}Box 44 Kotzebue,AK 99752 Kotzebue Electric Association 907-349-0994 907-349-0990 jennifer@sunmountainepa.com P.O.No.Terms /Due on receipt hamAolG Item Description Hours Rate Amount Gentral Accounting Assistance |Augus!2014 Grant Administration:(AEA Wind 107.4000)1 110.00 4GeneralAccountingAssistance|August 2014 Grant Administration:(AEA Stack 107.4050)1 110.00 (110.00 7 iL. . t i Af a i f 4 4 WS Total $220.00Du4lialiOtAAT Payments/Credits $0.00 Balance Due $220.00 emo,Wf ot1 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 Scanned RECEIVED OCT 03 204 FINANCE r Financial Report/Request for Reimbursement Form = L_]THIS REQUEST IS FOR FINAL PAYMENT *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide equatedocumentationtosupportthecostsas"To |Pr owd \wlthow |/ Tal TS hele Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Y D304 Period:August 2014 Grant Number:2195454 A B Cc D=B+C E=A-D BUDGET SUMMARY |Tora GRANT |ORas |CM NOIUSES |ecrntnes |TANT BALANCE BY TASK OR MILESTONE Final Design 70,000 49,420 -49,420 20,580 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 768,165 622,260 57,465 679,725 86,440 Ice Maker Upgrade 47,423 47 423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 15,622 110 15,732 14,653 TOTAL 1,215,627 1,036,379 57,575 1,093,954 121,673 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 75,533 2,401 77,934 16,201 Contractual 319,204 285,001 21,687 306,688 12,516 Construction 90,000 40,488 -40,488 49 512 Materials/Freight 699,673 612,200 33,487 645 687 53,986 Other/Travel 12,615 23,157 -23,157 (10,542) TOTAL 1,215,627 1,036,379 57,575 1,093,954 121,673 BY FUND SOURCES S49 out,62a putt: Grant Funds 915,627 SS627--915.627 |4]5lp2.170 Grantee Match -in-Kind 20,000 -20,000,-26000-/- Grantee Match -Material &In-Kind*30 6&0 000 |10),¢o2!UV 57,575 158.8221 424.673-414|lev,60 TOTAL 1,215,627 4,036,372,57,575 093954"124.673 A22 0.1wrkaldi10yyCERTIFICATIONACL,OWED yi Form requires two origidal signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person wh |prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and th (attached Progress Report are correct.in addition,funds were spent and work performed in accordance with the gran agreement terms and conditions. Certified By:_/,7Lameg ln (ory &Prepared By:AtOUV OLNPrintedName:BradReeve!Printed Name:JessjHanipton \ Title:General Manager Date:09/30/14 Title:Grant Acct Date:09/30/14 Kotzebue Electric Association AEA Heat Recovery Report #27 by task All Transactions 8:30 AM 09/30/14. Accrual Basis Date Num Source Name Memo Account Amount AEA Heat Recovery2GECleanCycle Purchase and Install 8/01/2014 003853 EPS -Electric Power Systems Contractual Services 21 518.5077, 08/01/2014 5192 GE International Inc.Equipment 41,303 40 06/01/2014 5194 GE International Inc.Equipment 5,481.00 SL 08/01/2014 Y¥14374 Valley Power Systems Northwes...Equipment 16,703.00 08/01/2014 PRAug2014 AEA Heat Recovery Bergen Labor 1,356.10 08/01/2014 PRAug2014 AEA Heat Recovery Bergen Benefits 1,044.59 " Total 02 GE Clean Cycle Purchase and Install s74o4se /” 07 Reporting 08/91/2014 1832 Sun Mountain Bookkeeping Contractual Services 110.00 Total 07 Reporting 110.00 S Total AEA Heat Recovery 87,574.59 57,574.59 TOTAL Page 1 8:30 Ot ON/ITE Accrual Basis Ty.Date Num Expanse contractual Services Bill 08/01/2014 1832Bill08/01/2014 003853 Total Contractual Services iwwect Labor ano Benefits Benefits Gensrat Journs!«=08/01/2014 =PRAug2014 Trail Benefits Labor Geveral Joumal «=08/01/2014)PRAUg2014 Total Labor "ota Direct Labor and Benefits Equipment ou 0601/2014 5192BillOe012014«=4194Bil08/01/2014 Y¥14374 Sotal Equipment Tots!Expense Net inco.ne Name Kotzebue Electric Association AEA Stack Heat #27 by Bud Category All Transactions Source Name AEA Heat Recovery:07AEAHeatRecovury.02 SE Clean .. AEA Heat Recovery:02 GE Clear... 4EA Heat Recovery:02 GE Clear... AEA Heat Rocovery:02 GE Clean .. AEA Heal Recovery:02 GE Clear AEA Heat Recovery:02 GE Clean... Bun EPS -Electric Power Systems 4EA Heal Recovery AEA Heat Recovery GE Intematonal inc. GE Intemational tac, Valiey Powe?Systems Northw... Class 197.4050 AEA Heat Recovory:#27 107.40... 197.4050 AEA Heal Recovery:#27 107.40... 107.4050 AEA Heat Recovery:#27 107.40. 107.4050 AEA Heat Recovery.#27 107.40... 107.4050 AEA Heal Recovery:#27 107.40... 107.4050 AEA Heat Recovery:#27 107.40... 107.4050 AEA Heat Recovery #27 107.40... 110.00 21,876.56 21,686.56 1,044.59 1,044 $9 1,356.10 1,356.10 2,400.69 11,303.40 $461.00 16,703.00 "33,487.40 57,574.50 57,574.69 Credit 4.00 0.00 0.00 0.00 0.00 0.00 0.00 Balance 116.00 24 686.50 21,686.50 1,044.59 1,044.59 4,356.10 1,356.10 2,400.69 11,303.40 16,784.40 33,487.40 33,487 40 87,574.59 7,574.59 Page1 Cllectric Power S stems Accounts Payable Ketzebue Electric Associatio. -SSE |oe199vamUh 1 of 1 003853 July 25,2014 Proposal 07/17 14 14-0427 ORC Value Engineering Inveice Number Invoice Date "Contract Number Pc BOX 44 Kztzebue,AK 99752 James StrandbergPeziodbeginning06/01/2014 through 06/30/2014 Manager Current Current Hours Rate Amount ORC.Value Engineering 01 Engineering Direct Labor Engineer XII James Strandberg 2.50 210.00 Enyineer X Warren Taylor 8.50 180.00 Engineer V Jason Rowland 4.00 140.09 Engineer V Michael Hauke 73.60 140.00 Enyineer V Tyler Nelsen 2.00 140.00 Engineer I Darvin Thornton 4.59 97.00 Enyineer I Robert Scott 3.00 97.00 Direct Labor 96.10 13,926. 01 Engineering Subtotal 13,926.50 02 Project Management Direct Labor Engineer XII Ergineer XII Ergqineer X Daniel Rogers James Strandberg Warren Taylor Direct Labor 12.50 210.00 19.00 210.00 5.75 180.00 37.25 02 Project Management Subtotal Invoice Total )(J 4 ef 22BI 6 Bl Biller:Andrew Romanoff Remit To: Electric Power Systems Attn:Jasmine Chambers 3305 Arctic Blyvd.,Suite 201 Anchorage,AK 99503 Phone:(907)522-1953 Fax:(907)522-1182 SE International,Inc,Wire:GE Internatioral,Inc.c/o Deutsche Bank Trust Invoice No.5192 Seat Recovery Solutions »Compan ginerica Page 1 Sulte 400 Swift:BKTRUS33 Salesman Cerritos,CA 90703-2244 Gece:GR International,Inc.Invoice Type REGULAR INVOICE Tel:(562)314-4860 16323 Shoemaker Ave, Fax:(562)314-4842 Suite 400 Cerritos,CA USA 90703-2244 a2]Kotzebue Electric Assoc.#|Kotzebue Electric Assoc.Ra 245 4th Ave 8)245 4th Ave 1 Kotzebue AK 99752 )Kotzebue AK 99752-/yJ Us P|USiga fay ..(2 1Ptei [”ospunt P.0,NUMBER Pros |PPD WEIGHT SHIP VIA TERMS ] C001117]HRS/13-14167-02 0.00 f.tNR/REL.|QTY.ORDERED |QTY.SHIPPED _|Qty.BACX ORDERED |UNIT PRICE EXTENDED PRICE | )3.000 2.000 0.000 37,678.00000 75,356.00 Item:328051Description:Heat Exchanger-Exhaust cas /U/M:EA Date Shipped:07/08/14 Less Previously Invoiced Balance 47,097,500 28,258.50 ee *Less Previously Invoiced 16,955.1900 11,303.40 9911|101 4°S° SALES |AMOUNT,1 1,303.40 MISC CHG PREIGHT GALES TAX PREPAID TOTALORIGINALINVOICE 1 GE International,Inc. Eeat Recovery Solutions 16223 Shoemaker Ave. Suite 400 Cerritos,CA 90703-2244 "Tel:(562)314-4860 Fax:(562)314-4842 Wire: Check: GE International,Inc.c/o Deutsche Bank TrustCompanyAmericaAcct#50286676 ABA #021002033 Swift:BRERUS33 GE Intexnational,Inc.16323 Shoemaker Ave, Suite 400Cerritos,CA USA $0703 -2244 Invoice No. Page Date Salesman Invoice Type 5194 1 REGULAR 07/08/14 OICE 7 Kotzebue Electric Assoc.Kotzebue Electric Assoc. BY 245 4th Ave 245 4th AveZiKotzebueAK99752KotzebueAK 99752 ny US US eeTe &*iv |__ORDERE P.O,NUMBER PKGS |PPD WEIGHT SHIP VIA TERMS | 8001216 |13-14216-00 0.00 |Ex-Works SpecialSeeNotes LINZ/REL.|QTY.ORDERED |QTY,SRIFPED |QTY.BACK oRDERED|UNIT PRICE |__Exrenpen price | 1 1.000 1.000 0.000 §,415.00000 5,415.00 Item:481729 Description:Damper-Exhaust-Actuated-I34" U/M:EA Date Shipped:06/27/14 *Lesa Previously Invoiced 1,353.750 4,061.25 2 1.000 1.000 0.000 1,053.00000 1,053.00 Item:146026 Description:Blower-Regenrative-EGHE U/M:EA Date Shipped:06/27/14 *Less Previously Invoiced 263.250 789.75 3 1.000 1.060 0.000 215.00000 215.00 Item:209192 Description:Valve-Pressure-Vaccum-Relief-2% U/M:EA Date Shipped:06/27/14 *Less Previously Invoiced 53.750 161.25 SALES AMOUNT MISC CHGFREIGHT BAGALESTAX ORIGINAL INVOICE PREPAID TOTAL ;Wire:GE International,Inc.GE International,Inc.c/o Deutsche Bank Trust Company America Page 2Acct#50286676 ABA #021001033 Swift:BKTRUS33 Heat Recovery Solutions 16323 Shoemaker Ave. Suite 400 Cerritos,CA 90703-2244 geek;cE International,Inc. 16323 Shoemaker Ave, Suite 400 Cerritos,CA USA 90703-2244 Tel:(562)314-4860 Pax:(562)314-4842 Invoice No.5194 Date 07/08/14 Salesman Invoice Type REGULAR INVOICE Ss]Kotzebue Electric Assoc.Kotzebue Electric Assoc. BY 245 4th Ave 245 4th Ave ¥Kotzebue AK 99752 Kotzebue AK 99752 wi US vs Py a |ORDZR#P.O.NUMBER PKGS PPD WEIGHT SHIP VIA TERKS | $001216 |13-14216-00 0.00 |Ex-Works SpecialSeeNotes fine/'REL.|OTY.ORDERED |QTY.SAIPPED _|QTY.BACK ORDERED |UNIT PRICE |_exrewozp prices | 4 1.000 1.000 0.000 225.00000 225.00 Item:209193 Description:Valve-Check-2" U/M:EA Date Shipped:06/27/14 *Less Previously Invoiced 56.250 168.75 5 1,000 1.000 0.000 135.00000 135.00 Item:144020 ' Deseription:Gauge Presaure U/M:EA Date Shipped:06/27/14 :*Less Previously Invoiced 33.750 101.25 6 1.000 1.000 0.000 265.00000 265.00 Itam:470238 Description:Starter-Motor-Enclosed 1Ph/3Ph U/M:EA Date Shipped:06/27/14 SALES AMOUNT. ISC CHG FREIGHT GALES THX PREPAID ORIGINAL INVOICE TOTAL GS International,Inc. Haat Recovery Solutions 15323 Shoemaker Ave. Suite 400 Cerritos,CA 50703-2244 Tal:(562)314-4860 Fax:(562)314-4842 Wixe;GZ International,Inc,c/o Deutsche Bank Trust Invoice No.5194 acct #Sokeeten Page 3coABA#021001033 Date 07/08/14Swift:BKTRUS33 Salesman Check:GE International,Inc.Invoice Type REGULAR INVOICE 16323 Shoemaker Ave. Suite 400 Cerritos,CA USA 90703-2244 3)Kotzebue Electric Assoc."|Kotzebue Electric Assoc.BY 245 4th Ave 8)245 4th AveqqKotzebueAK99752#|Kotzebue AK 99752ilus|Us &ca ie bd |_cRDERY P.O.NUMBER PKGS |PPD WRIGHT SHIP VIA TERMS | §$0'01216 |13-14216-00 0.00 |Ex-Works SpecialSeeNotes frne/Ret.|ory.orpeRED |gry.sHrpPzD |ory.BACK ORDERED |UNIT PRICE |__exrenpep price | *Less Previously Invoiced .66.250 198.75 Payment Terms: 25%down within 10 days of order ack. 75%upon notice of ready to ship SALE 5,481.00 MISC CHG 0 .0 0 FREYGHT 0 °00 SALUSE TAX 0 .0 0 PREPAID ORIGINAL INVOICE TOTAL (5,481.00 NN 3) vancy |Power Systems Northwest,Inc.A Valley Power Systems Company WILL BE CHARGED TO ALL PAST DUE ACCOUNTS. BAU Y Aeewe POWER.PARTS .SERVICE TERMS:NET 10th PROX.}1/2%INTEREST PER MONTH jaDar.INVOICE NO. T3041 4 Y 14374 vt 090071 Y 14374 CUSTOMER NUMBER 30LD KOTZEBUE ELEC ASSOC SHIP KOTZEBUE ELEC ASSOC ro P O BOX 44 TO 4TH &LAGOON KOTZEBUE AK 99752 KOTZEBUE AK 99752 DATECUSTOMERP.O.REQUISITION NO Bee ED SHIPPED VIA BR |UNIT NO.EQUIP.NO.B/L NO. 14-025 7/30/14 DIRECT Y I.C]PART NUMBER DESCRIPTION ORseo,|ORDERED|SHIPPED |B.0.|UNIT PRICE |EXTENSION 622056136160636 S //SILENCER(011014 001 1 1 16703.00 16703 .00 AUG -5 eld BILLING ONLY FOR PART DIRECT SHIPPED FROM SPS /FRT CH |TO Foo OSD ,4 ¥\20 4 cla 2ABS SUB-TOTAL -$16,703.00c(SHIPPING &HANDLING-$.00|ve NON-TAXABLE -$.00 WARRANTY INFORMATION WARRANT ON NEW ENGINES,NEW TRANSMISSIONS.NEW AND REBUILT PARTS,reliabilt ENGINES reliabit ASSEMBLIES,reliabilt PARTS AND UTEX PARTS [SLIMITEDTOTHEMANUFACTURER'S WARRANTY.THESE WARRANTIES ARE THE ONLY APPLICABLE WARRANTIES AND ARE EXPRESSLY IN LIEU OF ANY OTHERWARRANTIES,EXPRESSED OR IMPLIED.INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. INCLUDE INVOICE NUMBER WITH YOUR PAYMENT. PAY THIS AMOUNT 6 X_7$16,703.007° 3317 Wentworth St. Anchorage,AK 99508 EIN:27-0483721 SUN MOUNTAIN BOOKKEEPING AND CONSULTING Invoice Bill To Date _-mvoice # a131201474 1832 Phone #Fax #E-mail PO Box 44 Ketzebue,AK 99752 Kotzebue Electric Association 907-349-0994 907-349-0990 jennifer@sunmountaincpa.com a P.O,No.Terms Due on receipt Item Description Hours Rate Amount General Accounting Assistance |July 2014 Grant Administration:(AEA Wind 107.4000)_]110.00 110.00. General Accounting Assistance |July 2014 Grant Administration:(AEA Stack107.4050)|110.00 110.00 y i] 4. é .a /x Bo |{,f,LE MKS [Total $220.00 Payments/Credits $0.00 Balance Due $220.00 deniset te.Page ]of J Kotzebue Electric Assoc.Inc PR-Employee Timesheets 97292014 3:01.52PM Employee Pay Group 119 -Matthew I Bergan OFFICE Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Amount Company Sector GL Account Work Order Project Task TRUnit#TRMiles TR Hours TR Exp Code TR Exp Oty PRO006519 aly aan ae 56.5043 1,356.10 1 0 107.4050 0.0 0.00 0 Earnings Type Subtotal 24.00 1,356.10 0.0 0.00 Employee Subtotal 24.00 1,356.10 0.0 0.00 Report Total 24.00 1,356.10 ;0.0 0.0 --_-__:=LZ-7 Database:Live teport:D:\Prograin Files\PCS\Insight Accounting\InstalledReports\PR-Timesheet Parameters:({PRTran.TranType}="TS")AND Latrifp dfidinplapeed pt ({Batch.PeriodPost}in ['2014-08'])AND ({PRTran.GlAcctID}='107.4050')cs R Poay deniset ° Kotzebue Electric Assoc.Inc.PR Allocation Batch Page I of 2 9/29/2014 3:03:47PM BatchID PRO06535 |PeriodPost 2014-08 IStatus Posted]Date 09/04/2014 |Description Payroll Allocation EmpID AllocationID CostTyvpeID AllocType FundID Sector!D GlAcctID 119 401K 219 SF 1 0 107.4050 Cost Type ID 219Subtotal Allocation ID 401K Subtotal 1i9 LEAVE ANNUAL SF l 0 107.4050 Cost Type ID ANNUALSubtotal 119 LEAVE SICK.SF 1 0 107.4050 Cost Type ID SICKSubtotal Allocation ID LEAVE Subtotal 119 MED/DISIB 207 SF 1 0 107.4050 Cost lype ID 207Subtotal H19 MED/DISIB 211 SF i 0 107.4050 Cost Type ID 211Subtotal Allocation ID MED/NISIR Subtotal 119 NORM 50 SF 1 0 107.4050 Cost Type ID 50Subtotal Allocation LD NORM Subtotal 119 TAXES 201 SF 1 0 107.4050 Cost Type ID 201Subtotal 119 TAXES 202 SF 1 0 107.4050 Cost Type ID 202Subtotal Allocation ID TAXES Subtotal 119 UN/PEN/401 210 SF 1 0 107.4050 Cost Type ID 210Subtotal Allocation ID UN/PEN/401 Subtotal 119 WC/GL 206 SF I 0 107.4050 Cost Type ID 206Subtota! Allocation ID WC/GL Subtotal Report Totals DrAmt CrAmt WOID 18.00 0.00 18.00 0.00 18.00 0.00 101.70 0.00 101.70 0.00 67.82 0.00 67.82 0.00 169.52 0.00 116.66 0.00 116.66 0.00 6.43 0.00 6.43 0.00 123.09 0.00 113.00 0.00 113.00 0.00 113.00 0.00 89.19 0.00 89.19 0.00 20.86 0.00 20.86 0.00 110.05 0.00 502.00 0.00 502.00 0.00 502.00 0.00 8.93 0.00 8.93 0.00 8.93 0.00 1,044.59)0.00 Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocatten Batch :Sunnie report "nets”account activity to display summarized amounts posted to the Gencral Ledger. Category ProjectiD TaskID Leeag ACI MEL ST :Const - OtANT 219 S444 PN: ' oe A -o/:"Lv ')J }ap 4s Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 |Financial Report/Request for Reimbursement Form | [_}THIS REQUEST IS FOR FINAL PAYMENT Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:June 2014 Grant Number:2195454 A 8 Cc D=B+C E=A-D BUDGET SUMMARY |TOTALS |splines |TRRRINES |potSbrtnes [SEAT BAANBYTASKORMILESTONE Final Design 70,000 48 820 600 49,420 20,580 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 599,454 3,531 602,985 163,180 Ice Maker Upgrade 47,423 47,423 -47 423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting _30,385 15,182 220 15,402 14,983 TOTAL 1.215,627 1,012,533 4,351 1,016,884 198,743 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 71,311 3,092 74,403 19,732 Contractual 319,204 278,651 820 279,471 39,733 Construction 90.000 40,488 -40,488 49,512 Materials/Freight 699 673 611,761 439 612,200 87,473 Other/Travel 12,615 10,322 -10,322 2,293 TOTAL 1,215,627 1,012,533 4,351 1,016,884 198,743 BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grantee Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 76,906 4,351 81,257 198,743 TOTAL 1,215,627 1,012,533 4,351 1,016,884 198,743 CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. |ox i>.Danton,Fw ay 4 4CertifiedBy:|/Tif bay Py Veeurr [Prepared By:U/\-r Vana,pnPrintedNama.Brad Reeve =|_|Printed Name:Jegsi'Hampton J Title:General Manager Date:7/31/14 Title:Grant Acct Date:7/31/14 *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the ccsts as match. 2:13 PM 07/31/44 Accrual Basis Date AEA Heat Recovery 01 Final Desing 06/01;2014 Total 01 Final Desing 14-12 for May 2014 Kotzebue Electric Association AEA Heat Recovery Report #25 by task All Transactions Source Name Memo Accoun Thompson Engineering Contractual Services 02 GE Clean Cycle Purchase and Install 06/01/2014 1338413 06/01/2014 06/01/2014 PRJune 2014 PRJune 2014 Ferguson Enterprises Materials &Supplies AEA Heat Recovery Bergen Labor AEA Heat Recovery Bergen Benefits Total 02 GE Clean Cycle Purchase and instail 07 Reporting 06/01/2014 1803 Total 07 Reporting Total AEA Heat Recovery TOTAL Sun Mountain Bookkeeping Contractual Services 438.71 1,695.13 1,396.63 3,530.47 220.00 220.00 4,350.47 4,350.47 Page 1 2:13 PM O7/31/14 Accrual Basis Type Date Expense Contractual Services Bill 06/01/2014 Bill 06/01/2014 Tota!Contractual Services Direct Labor and Benefits Benefits Gencrat Journal!06/01/2014 Total Benefits Labor General Journal 06/01/2014 Total Labor Total Direct Labor and Benefits Materials &Supplies Bil 06/01/2044 Total Materials &Supplies Total Expense Net Income 4803 14-12 for May ... PRJune 2014 PRJune 2014 1338413 AEA Heat Retovery:07 Reporting AEA Heat Recovery:01 Final Desing AEA Heat Recovery02 GE Clean Cy... AEA Heat Recovery'02 GE Clean Cy AEA Heat Recovery'02 GF Clean Cy Kotzebue Electric Association AEA Stack Heat #25 by Bud Category All Transactions Source Name Sun Mountain Bookkeeping Thompson Engineering AEA Heat Recovery AEA Heat Recovery Ferguson Enterprises 107.4050 AEA Heat Recovery:#25 107.4050 H...107.4050 AEA Heat Recovery#25 107.4050 H... 107.4050 AEA Heat Recovery:#25 107.4050 H.. 107.4050 AEA Heat Recovery.#25 107 4059 H "07 4050 AEA Heat Recovery.#25 407.4050 H... Debit 220.00 820.00 1,396 63 41.396 63 169513 1,695 13 3.091 76 438.74 43871 4,350.47 4,350.47 Credit "9.00 "9.00 Balance 220.00 9 00aeUS 820.00 1,396 43 139663 1695 13 1.695 13 3.091 76 438.71 43871 4.350 47 4,350.47 Page 1 12 ; was SUN MOUNTAIN Invoice BOOKKIEPING AND CCNSULTING -s Date Invoice # 3317 Wentworth St. Anchorage,AK 99508 $/31/2014 1803 EIN:27-0483721 Bill To Phone #Fax #E-mail Kotzebue Electric Association 907-349-0994 907-349-0990 jennifer@sunmountaincpa.com PO Box 44 Kotzebue,AK 99752 P.O.No.Terms Due on receipt t Item Description Hours Rate Amount General Accounting Assistance |May 2014 Grant Administration:(Wi 2 110.00 - Geveral Accounting Assistance |May 2014 Grant Administration(AEA Stack 107.4050)2 110.06 q 220.00 » Ih le mA |(|4G Ile ME D221b Tota soa Payments/Credits $0.00 SsceBalance Due $440.00, i t Thompson Engineering Co.,Inc. 721 Sesame Street,Suite 2B Anchorage,AK 99503 Phone (907)562-1552 Fax (907)562-1530 June 2,2014 Kotzebue Electric Association PO Box 44 Kotzebue,Alaska 99752 Attention:Accounting Subject:Invoice 14-12 for MAY 2014 The MAY 2014 invoice summary is listed below with time sheets, expense reports and receipts for reimbursable expenses attached. Miscellaneous Engineering Services: Craig J.Thompson ABIO |Personnel Acct.Hours Rate Extended |546.02 2 120.$240.00 | [580.02 12”T20 51,440.00] 107.2015 31 120 53,720.00 |107.1500-14002_3 120 S 360.00 107.1500-14003 23 120 52,760.00 l TOT 40007 120 $360.00] |TT Ole 5 jy 120 ST 500700 51NX°A \- |182.3536 q 120 s 480.00 | [_553.0001 T 120 is 120.00.| Subtotal $10,080.00pdUll4[4 chat 92217 we eee weeKEMPPEL,HUFFMAN AND ELLIS,P.C. 255 East Fireweed Lane,Suite 209 Anchorage,AK 99503 (907)277-1604 Fax (907)276-2493 Tax I.D.#92-0114040 Summary Kotzebue Electric Association,Inc.Client #:1944 Attn:Brad Reeve,General Manager Bill Date:05/28/2014 P.O.Box 44 Kotzebue,Alaska 99752 For Professional Services Rendered 4/29/14 Through 5/28/14 ADO ye File #Description Fees Costs 410-1944-229 EWT Contracts $224.00 $0.00 "$224.00aero).{$224.00 $0.00 $22800 © Total This Invoice $224.00 ou b I G [4 (litt J2202- FERGUSON an INvwiCE NUMBER CUSTOMER PAGEpoeENTERPRISES,|WOLSELEY venues as 4338413 23140 tof 1.INC:INOUSTRIAL 3A0U2 we lis pias . 151 WEST 95TH CIRCLE Dy ase Mee ot...PLEASE REFER TO INVOICE NUMBER WHENANCHORAGE,AK 99515-1809 U "MAKING PAYMENT AND REMIT TO: :4a oe _|WAY 1%¢°:5 FERGUSON ENTERPRISES #3017 =:WOLSELEY INDUSTRIAL GROUP =Please contact with Questions:907-273-2100 aad PO BOX 847411 =DALLAS,TX 75284-7411 = [SHIP TO: 7053 1 MB 0.435 £0241X 10438 0962896770 P1959176 0001:0001 KOTZEBUE ELECTRIC ASSOCfaftpdebabdyppbaatAU]ppedaan |fag gag|Re]fect Eta [Meg Mpeg 3900 OLD INTERNATIONAL AIRPORT RD a KOTZEBUE ELECTRIC ASSOC INC FINAL DESTINATION KOTZEBUE 2 POBOX 44 C/O NORTHERN AIR CARGO KOTZEBUE AK 99752-0044 SHIP |SELL TAX CODE CUSTOMER ORDER NUMBER SALESMAN JOB NAME INVOICE DATE]BATCHWHSE.|WHSE.° 3017 3017 AKONLY 14-024 017 14-024 05/09/14 29828 ORDERED SHIPPED ITEM NUMBER DESCRIPTION UNITPRICE |UM AMOUNT 6 68 |PREWNEP 4 CS 150#STD RF WNFLG 21.578 |EA 128.47 6 8 |PRFSOFP 4 CS 1504 RF SO FLG 16.974 |EA 104.84 2 2 |PWCRPL 4X2-1/2 CS STD WELD CONC RED 14.808 |EA 29.62 6 8 |TOL36JF 36 -1-1/2 X 3/4 FS 3000#TOL 5.840}EA 35,04 8 8 |PwoP 4CS STD WELD LR 90 ELL 17.842 |EA 142.74 INVOICE SUB-TOTAL 438.71 \D LAW WARNING:IT IS ILLEGAL TO INSTALL PRODUCTS THAT ARE NOT "LEAD FREE”IN ACCORDANCE WITH FEDERAL OR OTHER APPLICABLE LAW IN POTABLEIWATER SYSTEMS ANTICIPATED FOR HUMAN CONSUMPTION MRODUCTS WITH *NP IN THE DESCRIPTION ARE NOT LEAD FREE AND CAN ONLY BE INSTALLED IN NON-POTABLG APPLICATIONS.BUYER IS SOLELY RESRHONSIBLE FOR PRODUCT SELECTION. pd b lalla cht ASS aol Aaiiezs Don't let the Post Office Slow You Down -Switch to Email Billing A -Email Billing delivers our invoices to you overnight,so ycu can update your cost several days sooner. 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[I iM I F/ORMS:NET 10TH PROX ORIGINAL INVOICE TOTAL QUE $438.71 All past due amounts are subject to a service charge of 1.5%per month,or the maximum allowed by law,if lower.If Buyer fails topaywithinterms,then in addition to other remedies,Buyer agrees to pay Seller all costs of collection,including reasonableatiorneyfees.Complete terms and conditions are available upon request or at http://wolseleyna.com/terms_conditionsSale.htmlandareincorporatedbyreference.Seller may convert checks to ACH. 001:6001 deniset *Page 1 of | Kotzebue Electric Assoc.Inc PR-Employee Timesheets 72014 853.35AM Employe Pay Group 119 -Matthew I Bergan OFFICE Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Amount Company Sector GL Account Work Order Project Task TRUnit#TRMiles TR HoursTRExpCode©TRExp Qty PRO06412 06/15/2014 16.00 56.5043 904.07 1 0 107.4050 0.0 0.00 0 PRO06434 06/30/2014 14.00 56.5043 791.06 1 0 107.4050 0.0 0.00 0 Earnings Type Subtotal 30.00 1,695.13 0.0 0.00 Employee Subtotal 30.00 1,695.13 0.0 0.60 Report Total 30.00 1,695.13 0.0 0.0 Database:Live Xeport:D:\Program Files\PCS\insight Accounting\InstalledReports\P R-TimesheetParameters:({PRTran.TranType}="TS"})AND LiesttleldodfierdpBezO-p4 ({Batch.PeriodPost}in ['2014-06']}AND ({PRTran.GlAcctID}=°107.4050/) deniset ° Kotzebue Electric Assoc.Inc.PR Allocation Batch Page 1 of2 72/2014 8:54.374M BatchID PR006451 |PeriodPost 2014-06 [Status Posted{Date 07/02/2014 |Description Payroll Allocation Emp!ID AlUocationID CostTypeID AllocType FundID Sector!D GlAcctID 19 401K 219 SF 1 0 107.4050 Cast Type ID 219Subtotal Allocation ID 401K Subtotal 119 LEAVE ANNUAL SF 1 0 107.4050 Cost Type ID ANNUALSubtotal 119 LEAVE SICK SF 1 0 107.4050 Cost Type ID SICKSubtotal Allocation ID LEAVE Subtotal 119 MED/DISIB 207 SF 1 0 107.4050 Cost Type ID 207Subtotal 119 MED/DISIB 211 SF 1 0 107.4050 Cost Type ID 211Subtotal Allocation ID MED/DISIB Subtotal 119 NORM 50 SF 1 0 107.4050 Cost Type ID 50Subtotal Allocation ID NORM Subtotal 119 TAXES 201 SF ]0 107.4050 Cost Type ID 201Subtotal 119 TAXES 202 SF 1 0 107.4050 Cost Type ID 202Subtotal Allocation ID TAXES Subtotal 119 UN/PEN/401 210 SF ]0 107.4050 Cost Type ID 210Subtotal Allocation ID UN/PEN/401 Subtotal 119 WCIGL 206 SF 1 0 107.4050 Cost Type ID 206Subtotal Allocation ID WC/GL Subtotal Report Totals Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocation Batch -Summar report "nets”account activity to display summarized amounts posted to the General Ledger. CrAmt WOIDDrAmt 27.00 0.00 27.00 0.00 27.00 0.00 145.29 0.00 145.29 0.00 96.86 0.00 96.86 0.00 242.15 0.00 166.64 0.00 166.64 0.00 9.18 0.00 9.18 0.00 175.82 0.00 64.56 0.00 64.56 0.00 64.56 0.00 127.42 0.00 127.42 0.00 29.79 0.00 29.79 0.00 157.21 0.00 717.13 0.00 717.13 0.00 TA7A3 0.00 12.76 0.00 12.76 0.00 12.76 0.00 1,396.63 0.00 Category ProjectID TaskID 107.4050 107.4050 107.4050 107.4050 107.4050 107.4050 107.4050 107.4050 107.4050 107.4050 Kotzebue Electric Heat Recovery Construction Grant Agreement #2195454 flay REOSESI-=Koraabut Financial Report/Request for Reimbursement Form CJm1s REQUEST 15 -OR FINAL PAYMENT Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:May 1-31,2014 Grant Number:2195454 A B Cc D=B+C E=A-0BUDGETSUMMARY|TOTAL ORT |ptiitines |CMe SURE |efotAines [StuMreace BY TASK OR MILESTONE Final Design 70,000 48,820 -48,820 21,180 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 §93,953 §,501 599,454 166,711 Ice Maker Upgrade 47,423 47,423 -47 423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 14,742 440 15,182 15,203 TOTAL 1,215,627 1,006,592 5,941 1,012,533 203,094 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 66,978 4,333 71,311 22,824 Contractual 319,204 278,211 440 278,651 40,553 Construction 90,000 40,488 -40,488 49,512 Materials/Freight 699 673 611,761 -611,761 87,912 Other/Travel 12,615 9,154 1,168 10,322 2,293 TOTAL 1,215,627 1,006 592 5,941 1,012,533 203,094 BY FUND SOURCES Grant Funds 915,627 915,627 -915,627 - Grantee Match -In-Kind 20,000 20,000 -20,000 - Grantee Match -Material &In-Kind*280,000 68,819 5,941 74,760 205,240 TOTAL 1,215,627 1,004 446 5,941 1,010,387 205,240 CERTIFICATION Form requires two original signatures.The person cerlifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Certified By Artin Un Weare Prepared By:/OMATIYY Printed Name/Brad R&eve Printed Name:(Jess Hambton Title:General Manager Date:6/30/14 Title.Grant Acct Date:6/30/14 *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the costs as match. 10:48 AM 06/30/14 Accrual Basis Date Num AEA Heat Recovery 02 GE Clean Cycte Purchase and Install 05/01/2014 PRMay201405/01/2014 PRMay2014 05/01/2014 Travel Exp Rep 05/01/2014 34522104810 Kotzebue Electric Association AEA Heat Recovery Report #24 by task All Transactions Source Name Memo Account AEA Heat Recovery Bergen Labor AEA Heat Recovery Bergen Benefits Matt Bergan {V}Travel NAC -Northern Air Cargo Other/Shipping Total 02 GE Clean Cycle Purchase and Instail 07 Reporting 05/01/2014 1790 Total 07 Reporting Total AEA Heat Recovery TOTAL Sun Mountain Bookkeeping Contractual Services Amount 2,534.14 1,799.01 892.00 275.40 5,500.55 440.00 440.00 5,940.55 5,940.55 Page 1 10:48 AM 06/30/14 Accrual Basis Type Date Expense Contractual Services Bill 06/01/2014 Total Contractuat Services Direct Labor and Senefits Benefits General Journal Total Benefits Labor General Journal Tota!Labor 05/01/2014 05/01/2014 Totat Direct Labor and Benefits Other/ShippingBill 05/01/2014 Total Other/Shipping Travel Bill 05/01/2014 Total Travel Total Expanse Net Income Num 1790 PRMay2014 PRMay2014 34522104810 Travel Exp Rep AEA Heat Recovery.07 Reporting AEA Heat Recovery 02 GE Clean Cy... AEA Heat Recovery 02 GE Clean Cy... AEA Heat Recovery.02 GE Clean Cy... ALA Heat Recovery 02 GE Clean Cy .. Kotzebue Electric Association AEA Stack Heat #24 by Bud Category All Transactions Source Name Sun Mountain Bookkeeping AEA Heat Recovery AEA Heat Recovery NAC -Northern Air Cargo Mat Bergan (V} 107 4050 AEA Heat Recovery:#24 107.4050 H . 107 4050 AEA Heat Recovery:#24 107 4050 H... 107.4050 AEA Heat Recovery.#24 107 4050 H 107 4050 AEA Heat Recovery#24 107 4050 H.. 107 4050 AEA Heat Recovery.#24 107 4656 H.. Credit 0.00 0.00 Balance 440 00 440 00 1,79901 1799 01 2.534 14 2.534 14 4333 15 275 40 275 40 &92 Co 892 00 9900 55 8,940.55 Page1 Ne deniset ©Page l of 1 Kotzebue Electric Assoc.Ine PR-Employee Timesheets 6/92014_823 12AM Employee Pay Group 119 -Matthew I Bergan OFFICE Earnings Type 01 -Regular Time BatchID Tran Date Hours Rate Amount Company Sector GL Account Work Order Project Task TRUnit#TRMiles TR Hours TRExpCode TRExp Oty PROOG371 05/15/2014 3400 54.5909 1,856.09 1 9 107.4050 0.0 0.00 0 PR006400 05/31/2014 12.00 56.5043 678.05 1 0 107.4050 0.0 0.00 0 Earnings Type Subtotal 46.00 2,534.14 0.0 0.00 Employee Subtotal 46.00 2,534.14 0.0 0.00 Report Total 46.00 "3534.14 )0.0 0.0 a Database:Live Parameters:({PRTran.TranType}="TS")AND ({Batch.PeriodPost}in ['2014-05])AND ({PRTran.GlAcctID}='107.4050) Xeport:D:\Program Files\PCS\Insight Accounting\InstalledReports\PR-Timesheet Listthyldx}fiedph/peet ps x w pomoH deniset Kotzebue Electric Assoc.Inc.PR Allocation Batch Page !of 2 6/9/2014 8 25:03AM BatchiD PRO06409 |PeriodPost 2014-05 |Status Posted]Date 06/09/2014 |Description Payroll Allocation EmpID AllocationID CostTypeID 119 9 119 19 lis 19 119 119 119 119 119 Note:Debit and Credit totals reflect summarization of each detail line.The PR Allocation Batch -Summar report "nets"account activity to display summarized amounts posted to the General Ledger. 401K LEAVE LEAVE MED/DISIB MED/DISIB NORM TAXES TAXES TAXES UN/PEN/401 WC/GL 219 ANNUAL SICK 207 211 50 201 202 204 210 206 AllocType FundiID SectorID GlAcctID SF 1 0 107.4050 Cost Type ID 219Subtotal ANocationID 401K Subtotal SF 1 0 107.4050 Cost Type ID ANNUALSubtotal SF 1 0 107.4050 Cost Type ID SICKSubtotal Allocation ID LEAVE Subtotal SF |0 107.4050 Cast Type ID 207Subtotal SF 1 0 107.4050 Cost Type ID 211Subtotal Allocation 1D MED/DISIB Subtotal SF 1 0 107.4050 Cost Type ID S0Subtotal Allocation 1D NORM Subtotal SF 1 0 107.4050 Cost Type ID 201Subtotal SF 1 0 107.4050 Cost Type ID 202Subtotal SF 1 0 107.4050 Cost Type ID 204Subtotal Allocation ID TAXES Subtotal SF 1 0 107.4050 Cost Type ID 210Subtotal Allocation ID UN/PEN/401 Subtotal SF |0 107.4050 Cost Type ID 206Subtotal Allocation ID WC/GL Subtotal Report Totals CrAmt WOID CategoryDrAmt 30.90 0.00 30.90 0.00 30.98 0.60 193.73 0.00 193.73 0.00 156.48 0.00 156.48 0.00 350.21 0.00 182.11 0.00 182.11 0.00 10.02 0.00 10.02 0.00 192.13 0.00 0.00 34.69 0.00 34.69 0.00 34.69 158.34 0.00 158.34 0.00 37.03 0.00 37.03 0.00 9.86 0.00 9.80 0.00 205.17 0.00 1,039.49 0.00 1,039.49 0.00 1,039.49 0.00 15.80 0.00 15.80 0.00 15.80 0.00 1,833.70 34.69 ProjectID TaskID 107.4050 107.4050 107.4050 107.4050 107.4056 107.4050 107.4050 107.4050 197.4059 107.4050 107.4050 7140 KEA TRAVEL EXPENSE REPORT NAME:Matthew I.Bergan POSITION:Engineer PURPOSE OF TRIP:Meeting at EPS in Anchorage with EPS,Thompson Engineering and GE to discuss design options to make installation of the GE Cleancycle less costly. ACTUAL TRAVEL DATE FROM LEAVE TO ARRIVE DAYS Wed 5/7/14 Kotzebue SAM Anchorage 11AM Thur 5/8/14 Anchorage 7AM Kotzebue 9AM EXPENSE SUMMARY AIR TRAVEL $700.00 PER DIEM $192.00 MISC $0.00 TOTAL $892.00 LESS ADVANCES $0.00 AMOUNT DUE $892.00 1 CERTIFY THAT vie ARE MY KRUE COSTS.A,T q g|signaTure_/Kh oN DATE >ff |4 CHECK DISTRIBUTION ACCOUNT #AMOUNT T.\O J MoO B&BAL «08 (Pt VEST eer )\ Pd oo $1@ AUDITED BY: DATE: pa SIISlI4 ott RAS INVOICE 345 2210 4810 Invoice Date 09-MAY-14 Account #1154 PO#14-024 Shipper:FERGUSON ENTERPRISES -ANC Bill To:ATT:TRAFFIC DEPT.12500 JEFFERSON AVE NEWPORT NEWS VA 23602 US KOTZEBUE ELECTRIC ASSOC.INC.TEL:(907)273-2100 KOTZEBUE AK 99752 ATTN:MATT BERGAN P.O.BOX 44 KOTZEBUE AK 99752 US TEL:997-422-1305 Origin Port Destination Port Receive Date Declared Value cob ANCHORAGE KOTZEBUE 09-MAY-14 0.00 .Gross Service Chargeable .Pieces Weight _Exception Welght Rate Amount Description 1 274 GEN NC 274 0.86 235.64 1 PLTW OF STEEL FITTINGS Origin Advance Chrg OAC Description Dest Adv Chrg DAC Description |Other Charges And Description 63.62FSC Payment Type TO By First Carrier To By To By COLLECT CHARGE OTZ NC Account #1154 . WEIGHT CHARGE 235.64 MAIL REMITTANCE TO: Northern Air Cargo,Inc.VALUATION CHARGE 3900 Old International Airport Rd.. Anchorage,AK 99502-1097 DISCOUNT AMOUNT 40.06 Contact:MICHAEL Phone:907-249-5131 FEDERAL EXCISE TAX 16.20 Email:ar@nac.aerowww.northernaircargo.com OTHER CHARGES 63.62 THANK YOU FOR SHIPPING ON NORTHERN AIR CARGO AIRBILL TOTAL Ak 275.40 PAYMENT TERMS 7 PAYMENT DUE BY 08-JUN-14 INVOICE AMOUNT DUE$__-275.40 05/13/14 15:18 ANC INVOICE #345 10 4810 %--63.62 FSC FUEL SURCHARGE 2 oy)4 OSO*GENERAL Ab | ™ N..ee eee lepdSlisltclego403. 2oSowmyBtedmaretow SUN MOUNTAIN BOOKKEEPING AND CONSULTING = 3317 Wentworth St. Anchorage,AK 99508 EIN:27-0483721 :Bill To Kotzebue Electric Association PO Box 44 Kotzebue,AK 99752 Invoice Date Invoice # 4/30/2014 1790 Phone #Fax #E-mail 907-349-0994 907-349-0990 jeanifer@sunmountaincpa.com |P.O,No.Terms { Due on receiptAiG!1 Item Description Hours Rate Amount General Accounting Assistance |April 2014 Grant Administration:(AEA Wind 107.4000)2 140.00 220.00GeneralAccountingAssistance|April 2014 Grant Administration:(AEA Stack 107.4050)*Y 4 110.00 "440.00 Lo ee | \ pt t bl-4 7 | |Total $660.000dS|ISIA dee QUIS ep Payments/Credits $0.00 Balance Due $660.00 JUN 02 2014 Kotzebue Electric Heat Recovery Corstructian ACCRUE AT FISCAL YEAR F INANCE Grant Agreement #2195454 END 06/30/14 {_Financial Report/Request for Reimbursement Form |AL_)THIS REQUEST IS FOR =INAL PAYMENT yw?”Fan Grantee:Kotzebue Electric Association =»- Project:Kotzebue Electric Heat Recovery ConstructienPeriod:April 1-30,2014 Y Grant Number:2195454 A B Cc D=B+C EsA-0 BUDGET SUMMARY TOTAL GRANT PRIOR EXPENDITURES TOTAL BUDGET EXPENDITURES |THIS PERIOD |EXPENDITURES |CRANT BALANCE BY TASK OR MILESTONE . Final Design 70,0004 48 820 -48 820 21,180Permitting26,0604 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656)2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165)693,027 926 593,953 172,212 Ice Maker Upgrade 47,423.47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 14,522 220 14,742 15,643 TOTAL 1,215,627 1,005,446 41,146 1,006,592 209,035 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 §66,052 926 66,978 27,157 Contractual 319,204 4 277,991 220 278,211 40,993 Construction 90,000 -_40,488 -40,488 49,512 Materials/Freight 699,6734 611,761 -611,761 87,912 Other/Travel 12,6154 9,154 -9,154 3,461 TOTAL 1,215,627 1,005,446 1,146 1,006,592 209,035 BY FUND SOURCES (0 gaploy,SA not Grant Funds NF6274 =>945627|-gibS2rT A\,7210 -t Grantee Match -In-Kind 20.0004 (¢¥/20,000}\ -20,000 - f Grantee Match -Material &In-Kind”280,000 ka M1seetet W 1,146 hoatlSeess | /20¢,035 TOTAL 1,215 627 1,004,446 \1,146 1,005,592 200035 CERTIFICATION "of _| Form requires two original signatures.The person certifying "ust be different from the person preparing the report.One signatureshouldbetheauthorizedrepresentativeoftneGranteeorgarizationorhighestrankingofficer;the other should be the person wy prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and theattachedProgressReportarecorrect.In addition,funds were spent and work performed in accordance with the grantagreementtermsasJf.7 f 2.LS L3.j Certified By:Ajay "7 "\[Prepared By:\/)Titofh Printed Namer Brad Reeve Printed Name:deSsi Hamptdn / Title:General Manager Date:5/30/14 Title:Grant Acct Date:5/30/1447 Electric"Material and In-Kind Match to be provided by Energy Concepts;a proje Association.KEA is responsible for the reporting of all the match s St provide a oDdocumentationtosupportthe-costs-as-mateh Qa ]Twa dyo}lo%©\W Pterd CM ATO q Cad eee ZHD ll45%5 RECEIVED Kotzebue Electric Heat Recovery Construction MAY I 2 2014 Grant Agreement #2195454 FIN ANCE a Financial Report/Request for Reimbursement Form | (J THIs REQUEST IS FOR FINAL PAYMENT Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction Period:March 1-31,2014 Grant Number:2195454 A B c D=B+C E=A-0 <BUDGET SUMMARY [TOT GRNT Tatts |RSS |exetaitnes |Star eAUNC BY TASK OR MILESTONE Final Design 70,00C 48,580 240 48,820 21,180 Permitting 26,066 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 -237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 : GE Clean Cycle Purchase and Install 766,165 §90,896 2,131 §93,027 173,138 Ice Maker Upgrade 47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 14,274 248 14,522 15,863 TOTAL 1,215,627 1,002,827 2,619 1,005,446 210,181 BY BUDGET CATEGORIES Direct Labor and Benefits $4,135 63,921 2,131 66,052 28,083 Contractual 319,204 277,991 -277,991 41,213 Construction $0,000 40,000 488 40,488 49 512 Materials/Freight 699,673 611,761 :611,761 87,912 Other/Travel 12,615 9,154 -9,154 3,461 TOTAL 1,215,602 1,002,827 2,619 1,005,446 210,181 BY FUND SOURCES kU Nat ary Grant Funds 915.6 =f 045-62 -915,627 - Grantee Match -In-Kind 20,000 "20000!.-20,000 . Grantee Match -Material &In-Kind”280,000 Vv 67,200 A%2,619 69,819 210,181 1,215,627 {1,002,827 \2,619 1,005,446 210,181Purtinoldlopwat-T =aa f CERTIFICATION i + vA a?@ person certifying must be different from the person preparing the report.One signature (f the Grantee organization or highest ranking officer,the other shouid be the person who on ' tN .Invoice A ||Nepa S \_1d belief that the information reported on both the Fiancial Report abeye and the ate 4 ifayeeor.Aw)in addition,funds were spent and work performed In accordance with )'e"Aoa aa,a,en Arnount $3 CMS Certified By ATV Ws \cCCUPrepared By:A Wty)rp iPrintedName:BradReeve ”_Printed Name:Jessi Hampton =Pa pre Title:General Manager Date:4/30/14 Title:Grant Acct,Date-4fS0/t4-1--ra'a\vl*Material and In-Kind Match to be provided by Energy Concepts:4 project partner with Kotzebue Fleciric . le adéquate.Association.KEA is responsible for theféporting of all the match costs and must provid documentation to support the costs as match. {Oro Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:March 1,2014 to March 31,2014 Project Activities Completed this Period: -100%mechanical and control documents are complete.Electric power connections are designed and documents in progress. -Began layout and final placement of ORC and piping systems on plant floor. -Layout of structural framing and piping/duct routes for exhaust heat recovery. Existing or Potential Problems: -Construction cost estimates are indicating that only one large EMD genset will be able to provide heat to the ORC.KEA unit #10 (20-cyl EMD)is the largest engine and will be the first unit to be tied to the ORC.Value engineering will be performed and additional funding options will be explored. -Controls are proving to bit somewhat complex;working to simplify. The exhaust heat recovery exchanger and duct work are large and will take up a lot of space. Activities Targeted for Next Reporting Period -Continued procurement of structural metals for mounting of exhaust system and piping. -Continue structural work. -Continued demolition and movement of existing plant piping,equipment and structures to make room for the ORC and related equipment installation. -Procurement of piping,mechanical materials and equipment to begin installation. Prepared By:__Matthew I.Bergan Date:4/1/14 RECEIVED JKotzebueElectricHeatRecoveryConstructionAPR082014enGrantAgreement#2195454 LoFINANCE |Financial Report/Request for Reimbursement Form | (THIS REQUEST 15 FOR FINAL PAYMENT Grantee:Kotzebue Electric Association Project:Kotzebue Electric Heat Recovery Construction WA Period:February 1-28,2014 Grant Number:21954547 A B ;Cc D=B+C E=A-D BupGeT summary TOQUDGET.|EXPENDITURES |THis PERIOD |ExPENDITURES |GRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 48,340 240 48 580 21,420 Permitting 26,060 26,060 -26,060 - Stack Heat Recovery 237,801 237,801 :237,801 - Ammonia Power Cycle Plant 2,656 2,656 -2,656 - GE Clean Cycle Purchase and Install 766,165 542 902 47,994 590,896 175,269 Ice Maker Upgrade 47,423 47 423 -47 423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 13,201 1,073 14,274 16,111 TOTAL 1,215,627 953,520 49,307 1,002,827 212,800 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 63,520 401 63,921 30,214 Contractual 319,204 229,085 48 906 277,991 41,213 Construction 90,000 40,000 -40,000 50,000 Materials/Freight 699,673 611,761 -611,761 87,912 Other/Travel 12,615 9,154 -9,154 3,461 TOTAL 1,215,627 953,520 49,307 1,002,827 212,800 BY FUND SOURCES RM OLyas QA Out Ber Grant Funds 915,627 |A 915.627 -945-697|A 53 Sr Grantee Match -In-Kind }20,000 fit)20,000 {o>-20,000 : - Grantee Match -Material &In-Kind»|_280,000 f>{cOliz.gest 149.307 (dp Mer200 |212.00 rl,64 TOTAL 1,215,627 |_9525201 49,307 |1002827}212-800 205 244CERF|TT QOS 4Formrequirestwooriginalsignatures.The person certifying must be differedt from the person preparing the report.One signatureshouldbetheauthorizedrepresentativeoftheGranteeorganizationorhighestrankingofficer,the other should be the person who aN 6Opreparedthereport. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the QA 5 USattachedProgressReportarecorrect.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions.arlyLoaedtyattaralLZal Certified Beamon +7 OVoeur [Prepared By:Arr ri "ne Zz Printed Namé:Brad Reeve {Printed Name:Jéssi Hampton!(J Title.Genefal Manager Date:2/28/14 Title:Grant Acct -Date:2/28/14 { *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEA is responsible for the reporting of all the match costs and must provide adequate documentation to support the costs as match.NAIK ONS.WO Lay 4 Gh Is!"DB.pleslovw pal Hig Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:February 1,2014 to February 28,2014 Project Activities Completed this Period: -100%mechanical and control documents are complete. -Uncrated and placed ORC in powerplant. -Uncrated and placed engine exhaust HX in powerplant. -Began laying out structural framing and piping/duct routes. Existing or Potential Problems: -Construction cost estimates are indicating that only two (possibly one)large EMD genset will be able to provide heat to the ORC.KEA unit #10 (20-cyl EMD)is the largest engine and will be the first unit to be tied to the ORC.Value engineering will be performed and additional funding options will be explored. -Controls are proving to bit somewhat complex;working to simplify. Activities Targeted for Next Reporting Period -Continued procurement of structural metals for mounting of exhaust system and piping. -Begin structural work. -Continued demolition and movement of existing plant piping,equipment and structures to make room for the ORC and related equipment installation. -Procurement of piping,mechanical materials and equipment to begin installation. -Review O&M procedures of the ORC system with KEA plant operators. Prepared By:__Matthew I Bergan Date:3/26/14 ¥oeav'¢sf OC Kotzebue Eiectric Heat Recovery Construction weGrantAgreement#2195454 s {Financial Report/Request for Reimbursement Form } (J)Tuts REQUEST IS FOR FINAL PAYMENT Grantee:Kotzebue Electric Association Project:Kotzebue Electric HeapRecovery Construction \Period:January 1-31,2014 /7\Grant Number:2195454 » A 8 c D=B+t+C E=A-D BUDGET SUMMARY TOTAL GRANT PRIOR EXPENDITURES TOTAL BUDGET EXPENDITURES |THISPERIOD |ExPENDITURES |CRANT BALANCE BY TASK OR MILESTONE Final Design 70,000 48,340 -48,340 21,660 Permitting 26,060 26,060 :26,060 - no}Stack Heat Recovery 237,801 237 801 -237,801 - Ry Ammonia Power Cycle Plant 2,656 2,656 -2,656 - Cort GE Clean Cycle Purchase and Install 766,165 542,015 887 §42,902 223,263BadyehiceMakerUpgrade47,423 47,423 -47,423 - District Heating System Expansion 35,137 35,137 -35,137 - Reporting 30,385 13,201 -13,201 17,184 TOTAL 1,215,627 952,633 887 953,520 262,107 BY BUDGET CATEGORIES Direct Labor and Benefits 94,135 62,633 887 63,520 30,615 Contractual 319,204 229,085 -229,085 90,119 Construction 90,000 40,000 -40,000 50,000 Materia!s/Freight 699 673 611,761 -611,761 87,912 Other/Travel 12,615 9,154 -9,154 3,461 TOTAL 1,215,627 952 633 887 953,520 262,107 BY FUND SOURCES SAY roth 2mv A)Alba <7 ON Grant Funds 9156274 915627]_@ -915.697": Grantee Match -in-Kind 20,0004 .20,000 _:20,0007.ye Grantee Match -Material &In-Kind*280,000 47,006]887 17,893 K__3262,107 TOTAL 1,215,627 952,633 887 953,520 262,107 F nutCERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer,the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information reported on both the Fiancial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. am |1.Certified By.C)Nzmpten Lor Pxkecye [Prepared By.|Ati pbrnPrintedName/Brad Réeve VA Printed Name:Jessi Hampton Title;General Manager Date:2/28/14 /Title:Grant Acct Date:2/28/14 *Material and In-Kind Match to be provided by Energy Concepts;a project partner with Kotzebue Electric Association.KEAis responsible for the reporting of all the eryathandmust provide adequatedocumentationtosupportthecostsasmatch.>>>eecods.onreredy,,"GY 3h)!etn HCE ly Progress Report Form Grantee:Kotzebue Electric Association Project Name:Kotzebue Electric Heat Recovery Construction Grant #2195454 Period of Report:January 1,2014 to January 31,2014 Project Activities Completed this Period: -GE Heat Recovery,Electric Power Systems,Inc.(EPS)and Thompson Engineering (TECO) developing construction drawings for the KEA ORC project.KEA submitted the complete 65% design package on April 10,2013.100%documents are complete. -Evaluated scope of work and overall project budget. -Evaluation of GE controls and KEA/EPS controls and their overlap.Goal is to make control system as simplistic as possible. -Evaluated overall power consumption of supporting fans and pumps to operate ORC. Existing or Potential Problems: -Construction cost estimates are indicating that only two (possibly one)large EMD genset will be able to provide heat to the ORC.KEA unit #10 (20-cyl EMD)is the largest engine and will be the first unit to be tied to the ORC.Value engineering will be performed and additional funding options will be explored. -Controls are proving to bit somewhat complex;working to simplify. Activities Targeted for Next Reporting Period -Procurement of structural metals for mounting of exhaust system and piping. -Begin structural work. -Continued demolition and movement of existing plant piping,equipment and structures to make room for the ORC and related equipment installation. -Procurement of piping,mechanical materials and equipment to begin installation. -Review O&M procedures of the ORC system with KEA plant operators. Prepared By:__Matthew I.Bergan Date:1/28/14 (¢)Notes April 20,2017 SZJessicaStolp Project Coordinator Alaska Energy Authority KOTZEBU-E813W.Northern Lights Blvd Anchorage,AK 99503 Post Office Box 44 Kotzebue,Alaska 99752 D j .Tel.907-442-3491 ear Jessica,Fax,907-442-2482 Kotzebue Electric Association,Inc.(KEA)would like to request an extension to the "Kotzebue Electric Heat Recovery Construction”project (Grant #403034)until October 31,2017.KEA has continued work on this project but has run into a number of road blocks along the way. The last part of this grant and the most difficult has been the installation of an "Organic Rankin Cycle”(ORC)unit.Originally we had contracted Energy Concepts to design and construct an ORC that was to be tested along with a smaller version developed for UAF.Energy Concepts later concluded that their design would not work for the project.We then started working with Pratt & Whitney on a unit similar to the one used at both Chena Hot Springs and Cordova.After working with them for a year they changed company philosophy and would only sell 10 units at a time.We then started working with GE and purchased a Clean Cycle ORC unit.Since then GE sold the technology to Clean Energy Technologies. Now that the unit is close to operation we have also been delayed due to a lack of crane availability. In order to run the unit we needed to connect the ORC to the diesel unit's exhaust system to run the ORC.We needed to complete the removal and installation of a new exhaust stack.We had scheduled with Drake Construction for late fall but they closed down for the season when we were ready and a crane will not be available until summer 2017 or later.We have worked out a temporary solution and have the unit connected to the old exhaust stack.Another delay was caused by a mechanical breakdown of the diesel unit it was installed on in December.The ORC unit has been installed but is waiting for commissioning,control and SCADA integration and testing. It is our intention to complete these project goals,and we appreciate your consideration in this matter. We would like to request a waiver from reporting until the final report as we are operating on KEA funding and not grant funds at this point. Sincerely, Martin Shroyer D E if [E |VV [5 |General Manager/CEO AA APR24 207 EKotzebueElectricAssociation,Inc.AIDEA AFA January 29,2016 Jim Vail Energy Infrastructure -Project Manager Post Of ce Box 44AIDEA/AEA ;Kotzebue,Alaska 99752 813 W.Northern Lights Blvd Tel.907-442-3491 Anchorage,AK 99503 Fax.907-442-2482 Ph:(907)771-3064 Fax:(907)771-3044 jvail@aidea.org Dear Jim, Kotzebue Electric Association,Inc.(KEA)would like to request an extension to the "Kotzebue Electric Heat Recovery Construction”project (Grant #403034)until October 31,2016.KEA has continued work on this grant.The one major part of the project remaining is the installation of an "Organic Rankin Cycle”unit which will utilize a GE Clean Cycle unit.Our planning and design including construction drawings for this unit is complete. The project was delayed for several reasons,(1)one item the condenser that could not be air shipped did not arrive until late last year.We had expected to receive the refrigerant condenser unit on the first barge in 2015 (mid-July).The company did not make that barge and the only other sailing arrives later September.(2)One of the items left to get Unit #10 and the ORC operational is to complete the removal and installation of a new exhaust stack.We had scheduled with Drake Construction for late fall but they closed down for the season when we were ready and a crane will not be available until spring 2016.We are working on a temporary solution to utilize the old exhaust stack until the spring when we can get the stack replaced. It is our intention to complete these project goals,and we appreciate your consideration in this matter. Sincerely, Brad Reeve General Manager/CEO Kotzebue Electric Association,Inc. James Vail seeans From:Mark Huber <mhuber@gci.net> Sent:Tuesday,January 12,2016 2:27 PM To:James Vail Ce:Brad Reeve;Martin Shroyer;Sandra Moto;Mark Huber Subject:KEA Grant 2195454 October 2015 Report,KEA Grant 2195454 November 2015 Report Attachments:KEA Grant 2195454 October 2015 Report.pdf;KEA Grant 2195454 November 2015 Report.pdf Dear Jim, Please find attached the October and November 2015 monthly reports for AEA Grant 2195454. Please contact me if you have any questions or need additional information. Happy New Year, Mark Huber Huber Consulting Group 907-244-2779 James Vail From: Sent: To: Ce: Subject: Attachments: HiJim, Mark Huber <mhuber@gci.net> Monday,November 16,2015 3:28 PM James Vail Brad Reeve;Matt Bergan;Martin Shroyer;Mark Huber KEA Grant 2195454 September 2015 Report KEA Grant 2195454 September 2015 Report.pdf Attached is the September 2015 monthly reports for Grant #2195454. Best regards, Mark Huber Huber Consulting Group 907-244-2779 James Vail From:Mark Huber <mhuber@gci.net> Sent:Wednesday,October 07,2015 2:07 PM To:James Vail Ce:Brad Reeve;Matt Bergan;Martin Shroyer;Mark Huber Subject:KEA Grant 2195454 August 2015 Report,KEA Grant 2195454 July 2015 Report Attachments:KEA Grant 2195454 August 2015 Report.pdf;KEA Grant 2195454 July 2015 Report.pdf Hi Jim, Attached are the July and August 2015 monthly reports for Grant #2195454. A few months ago,|had an email crash and lost my earlier emails.If there is somebody else which you would like included on this email distribution to AIDEA,please let me know. Best regards, Mark Huber Huber Consulting Group 907-244-2779 James Vail ae From:Mark Huber <mhuber@gci.net> Sent:Monday,July 06,2015 4:23 PM To:James Vail Ce:Brad Reeve;Matt Bergan;Martin Shroyer Subject:KEA Grant 2195454 June 2015 Report and KEA Grant 2195454 May 2015 Report Attachments:KEA Grant 2195454 June 2015 Report.pdf;KEA Grant 2195454 May 2015 Report.pdf Gentlemen, Attached are the May and June monthly reports for KEA Grant 2195454. Please contact me or Brad Reeve if you have any questions. Best regards, Mark Huber 907-244-2779 LKIS TING ber HECBUEPEP GRANT $2335 December 16,2014 ay K.0.T.7.F.BUFJimVailELECTRICASSOCIATION Energy Infrastructure -Project Manager Post Office Box 44AIDEA/AEA Kotzebue,Alaska 99752813W.Northern Lights Blvd Tel.907-442-3491 Anchorage,AK 99503 Fax.907-442-2482 Ph:(907)771-3064 Fax:(907)771-3044 jvail@aidea.org Dear Jim, Kotzebue Electric Association,Inc.(KEA)would like to request an extension to the "Kotzebue Electric Heat Recovery Construction”project (Grant #403034)until October 31,2015.KEA has continued work on this grant.The one major part of the project remaining is the installation of an "Organic Rankin Cycle”unit which will utilize a GE Clean Cycle unit.Our planning and design including construction drawings for this unit is complete. Our goal was to have the project completed by June 2015,but due to one item that can't be Air Shipped we are subject to the barge schedule.We have received a majority of the equipment for the unit on the last barge of this year but will need to wait for the first barge in 2015 (mid-July) in order to receive the refrigerant condenser unit that cannot be flown to Kotzebue.A value engineering process in summer 2014 led to a redesign of the exhaust heat exchanger arrangement and cooling system in order to reduce construction cost and operating parasitic electrical losses. While beneficial to the overall project,value engineering and the change in equipment from radiators to a condenser unit extended the project timeline into 2015. The contract for the procurement and delivery of a GE Clean Cycle unit is in place.We are looking forward to completing this project to validate this technology to reduce diesel consumption. It is the intention of KEA to complete these project goals,and we appreciate your consideration in this matter. padi Brad Reeve General Manager Kotzebue Electric Association,Inc. Notes GiWe s@5