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Minto Biomass Grant 7071032 PN 402128 2016
7 'MINTO BIOMASS GRANT:7071032 PN:402128 MINTO BIOMASS GRANT:7071032 PN:402128 ptaellCG RAMs KOC eT PAO GRESS RITF LBP Ft anlciAl KPIS L2 NKEETONDENCE.S WT Ge MoJE5 OFPA BusihBG PLAH Col $F J Keen EMEA T LEI.hf Kes ESFRIASES PDIBIVMENN tNL2 LIK LODGE COW SRMALIOAL CTA FKE-FEASIB(ANTS?S74DYKEE.POPP CLERT (0 pl AN THE POBMAGE MENT Feel - a . DEVGM £ConlSTLUCT Obs NhilShin {LMI OEY Disa s FP):4o02\28 Lz RANI F7OTVlO3Bz2, CeTBRCM,FIOG CONES FEMA OO CALC &,TLCECOMS MELTING / 5 ;Petey Dave leper?Cou fs }zy ¢we |ANTHC DRAFT CPAs n 2)Go97 EST .SITE Cogl(LEFT .BEE AAlt CAF of fi 10) re,LEASIBICOIV STHOY { R 7PMNTh©Ct Minto Village Council PO box 58026 Minto,AK 99758 Phone:(907)798-7112 A project to Retrofit and Weatherize the Minto Lakeview Lodge Project Location:Minto,AK 99758 Duration of Project:June 1*2014 -Sept 30"2015 Tribe submitting report:Minto Village Council Award Number:DE-EEQ006368 Tribal Point of Contact: Bessie Titus Tribal Administrator Minto Tribal Council P.O.Box 58026 Minto,AK 99758 Ph:907-798-7112 Tribal P.O.C.E-mail:bessie.titus@tananachiefs.org Main Tanana Chiefs Conference Technical Contact: David Pelunis-Messier -TCC Rural Energy Coordinator 122 1*Ave Suite 600 Fairbanks,AK 99701 Ph:907-452-8251 Ext 3479 E-mail:dave.pm@tananachiefs.org Business Point of Contact: Melanie Titus Tribal Bookkeeper Minto Tribal Council P.O.Box 58026 Minto,AK 99758 Ph:907-798-7112 Biz.P.O.C.E-mail:fullbloodedindian@hotmail.com .er >Minto Village Council ee 1 besae ith E og *if t oll wed :io ere 'yl START Final Report f+A 4 iain ugveeaRESAward:DE-EE0006368 gg sna Panasas Table of Contents Executive SUMMMAL)...............:ccseesssssssssssssssscssssecccesceceeeeeecececcecesasauaaauauaucenecsssssesseeeeeceeeeeeeeeeeeesenenenees 3 Project OVErVieW................:ccseessscesseeeceeeceeeeensnenecetseeeeeeeeeeeesecececeesuceeuauaneeeoensesesetenesenecesseoeeneneneeeeeeaen 4 ODjeCtIVES...........cccccccssscrcccssssncessssececesssucessesseseesacecesseteceasseceecessesaneseeasaesaueceeseesgucasesenuceseseensneeeseseaaes 6 Description of Activities Performed (Including Photos and Graphs).............::sccsseccssscsessseeeerecreeses 9 Overview Of Data ............ccsssscccsssceccessseccssssnsccseeesessusceessoseesessceseseeseceassececesessunesessensenesenssnsersesenes 10 Conclusions and RECOMMENAtIONS..........cs.ccceccssscccssscesencecsssceescssccecsssseeseacecesenesenscceessaaeeeseasenenees 12 Conclusions 12 Recommendations 13 LESSONS Learned .........csssccssrsecssseessesssssetscsssessccsucescescessocsassnscecaaausscuecenensseesscesenceeseneeeeesaeensneteneses 14 2 Natrve Village ofMinto P.O.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom Bedzevh Ti Xwt'ana lin _Isivhyu KE Minto Village Council me ok or .YA LD elas caw oo BON Award:DE-EE0006368 gy Executive Summary Minto Village Council applied to the Alaska START (Strategic Technical Assistance Response Team)Program in the spring of 2013 and was selected in the summer of 2013. Minto Village Council acts as the governing body for the community of Minto and manages most of the services in the community including transportation and the village water/sewer system.The goal in becoming a START community was to help the tribe and the community address the high cost of energy and to save the tribe money as it struggles to provide vital services for all community members.The START program facilitated a movement in the community to improve the village's energy situation.It brought important community stakeholders to the table to discuss possible energy solutions and provided funding for the community to help weatherize the largest energy consumer,the Minto Lakeview Lodge. a eeweAatasheHomaBABaeBRETatages almost complete Minto Lakeview Lodge in fall 2014.From left to right Annie Silas (IRHA),Jesse Joseph (IRHA Electrician),Kim Carlo (IRHA C.0.0.),Melanie Titus (Minto Village Council Book keeper)Laurie Baker and grandson (Former Minto Village Council Member).Gareth Baker (Minto Village Council Member),Pilar Thomas (Former DOE Tribal Energy Deputy Director),Bessie Titus (Minto Village Council Tribal Administrator),Givey Kochanowski (DOE Tribal Energy Alaska Coordinator),Chunky Edwards (Former IRHA Construction Foreman) Native Village ofMinto P.O.Box 26 Minto,Alaska 99758 ph (907)798-7112fax (907)798-7627mintovillagecouncil@hotmailcom >ate :>Minto Village Council De fis %""Kp is '"s4 Award:DE-EE0006368 wieZe j naawal Project Overview In the summer of 2013,Minto Village Council was accepted into the Dept.of Energy START (Strategic Technical Assistance Response Team)Program to help the community reduce their high costs of energy.Heating fuel in Minto at that time was ranging from $4.50/gal to $6.50/gal and electric rates in the community were around $.60/kWh.The tribe had recently signed a check made out to a local Fairbanks company,Chena Power for $35,000 for the purchase of a wood fired boiler to heat their 10,000 sq ft building,the Lakeview Lodge.The Lakeview Lodge was and is very much the center of the community,but it had not received any significant energy upgrades since it was constructed in the early 1980's with outdated building practices.The walls in the lodge were thin and the air leakage was significant.Some of the offices literally could not be used because they were too cold during the winter months. During the early summer of 2013,energy specialists from the Alaska Energy Authority,the Dept of Energy Tribal Energy Program,The Denali Commission,Alaska Energy Authority (AEA),Alaska Housing Finance Corporation (AHFC),National Renewable Energy Laboratory (NREL),Interior Regional Housing Authority (IRHA)and Tanana Chiefs Conference (TCC)came to Minto and hosted a community meeting to identify and prioritize the community's energy needs. Figure 1 Oid View of the Minto Lakeview Lodge from the same aspect as Figure 1 before Renovation.Note the stains on the building from 30+years of frost buildup as the heat from inside the building met the extreme cold temperatures on the outside Native Village ofMinto P.O,Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecounctl@hotmailcom Tonidra Ghetslina Tsivhyu _Minto Village Councit mo Ges es Award:DE-EE0006368 ig”Fanaa?So! An array of options for the community were discussed including renewable energy,energy efficiency,community infrastructure needs and the high cost of heating and electrifying the Lakeview Lodge.After collecting information on all of the community's options over the next few months,the tribal council selected the 10,000 sq ft Lakeview Lodge as their main focus for the project funds.The Lodge is home to the main tribal offices,elders nutrition program,IGAP program,school lunch program,tribal operations,tribal transportation and the Indian Child Welfare Act (ICWA)program.It was agreed IRHA would put together a proposal for the project,the DOE would contribute $250k for weatherization and energy efficiency and the tribe would match the DOE share with $113,158 froma state of Alaska Capital Improvement Project (CIP)and donated in-kind staff time.The final product would be a complete weatherization of the lodge and hopefully a 30-50%reduction in energy costs. 'e a *dell 3M ss a uh ec ci rea Wome3 BasFigure2.This was one of the older doors on the lodge,insulated around the frame but still with numerous air leaks around the entire frame and UV rays are reducing the effectiveness of the insulation Work was planned during late 2013 and early 2014 and completed during the summer of 2014.During the winter of 2014/2015 the tribe was seeing reduced heating and electrical bills.Very little information regarding the pre-renovation heating load of the building exists,but according to the individuals responsible for delivering fuel to the Lakeview Lodge,the heating load of the building was reduced dramatically.The tribe and community are very happy with their updated,more affordable base of operations and would like to thank the Department of Energy Tribal Energy Program and the State of Alaska for their assistance with and funding for this important project.It should be noted that the DOE and 5 Native Village ofMinto P.0.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncl@hotmailcom echalyy Bedzevh Ti Xwt'ana lin Isiyhyu "5 Minto Village Council aaa ae aeee.:a re ."a START Final Report o LA a !aA aeoeBEESgeyard:DE£E0006368 ing sane Pe maait State of AK funding through the START grant has leveraged an additional $200k Village Energy Efficiency Program (VEEP)grant and a $273k Renewable Energy Fund (REF) biomass project grant that the community is now working to complete. 2 te eae ty eae bowed _we Cece Nec na we ata CallFigure3.Mold and rot visible throughout the building's crawl space from various leaks and moisture issues.The building's knee walls were failing in some points when work was started but the knee walls would be shored up and repaired over the course of the project Objectives The main objective listed in the approved Statement of Project Objectives (SOPO)is to reduce energy costs on the building by between 30-50%.Although the electrical use in the building has not declined dramatically we believe the fuel use has been reduced by between 30-50%. Other objectives of the project included spreading the message of energy efficiency throughout the community.This objective has certainly been achieved.Since the Native Village ofMinto P.O.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom Ch'echalyu |Bedzeyh Ti Xwt'ana nidra Ghetsli Isivhyu yer Minto VillageCouncil i ;be be*a:Kp gh START Final Report ex :a i adee.He he Bayard:DE-EE0006368 gg eae pa community wide energy meeting in 2013 there has been a lot of work moving the community toward greater energy independence and sustainability.In the tribally run transportation garage and fire hall,the tribal transportation director hired tribal members and led the construction of a small rocket stove that is being fired 3-4 times per day and is greatly reducing the fuel costs in that building. As part of the START program,conversations and outreach were completed with village residents and individuals were provided with energy efficiency education and LED lighting for some homes.This has helped encourage the continuation of energy efficiency conversation in the small,close-knit community. .Pe é Ve a reSEAS Figure 4,Minto Village Council members in the newly renovated Minto Lakeview Lodge under LED lighting and with new triple paned windows throughout the building Native Village ofMinto P.0.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom eee TyMintoVillageCouncil"<..abeeySTARTFinalReportAe2Oevas<Award:DE-EE0006368 ig 2 <a _aa: As a result of the START award,the community applied for and was granted funding from the state of Alaska VEEP program to complete additional weatherization and upgrades to the Minto fire hall.This work was completed during the summer of 2015 and at the time of this report the fire hall is nearly complete and ready to begin housing the only fire truck in the community. An additional result of this project was that the tribe also applied for and was granted funding to complete the construction of a small biomass boiler that is being designed to heat the Lakeview Lodge and adjacent Minto Village Clinic.The grant funds came from the state of Alaska Renewable Energy Fund in the amount of $273k and they are working with the Alaska Native Tribal Health Consortium (ANTHC)to determine the best project management approach to complete the construction of the biomass system that will service both buildings. Figure 5.Aerial view of the Minto Lakeview Lodge (Right)and Minto Clinic (Left)and the approximate location of the biomass boiler slated for construction summer 2016 which will heat both buildings with locally sourced cord wood Native Village ofMinto P.O.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@kotmaslcom < an Minto Village Councif 77".AeiocarenenonSTARTFinalReportadOeakeudeeoeis Award:DE-EE0006368 ig sins Pansat”He The fact that this project is moving forward underscores the significance of the START award.When Minto was selected as a START community,they were prepared to install an undersized biomass system that would have had the same problem as the fossil fuel heating system,an inefficient building that was leaking air and heat into the outside world and running inefficiently.The tribe is now following the mantra of "Efficiency First!” weatherization of the Lakeview Lodge has been completed,the energy use was reduced significantly and the tribe is now able to install a system that will supply heat to both buildings affordable and efficiently. Description of Activities Performed (Including Photos and Graphs) The Lakeview Lodge was constructed in the early 1980s or late 1970s when oil was cheap and building science was not focused on long-term energy use.Oil prices were less than $1/gal in those days and the main focus was to construct a building,not to construct a building that would operate efficiently over the next 30 years.Between the time the Lakeview lodge was constructed and the time the building was weatherized,almost no renovation to the exterior of the building or the building's heating system occurred. Before the weatherization and rehabilitation of the Minto Lakeview Lodge,the windows were all original,the siding was original and many of the light fixtures we believe were original.Leaks and improper drainage over the years also took their toll on the building foundation and crawl space.The work that IRHA performed on the building is listed here: 1.Excavate foundation walls and replace rotting timbers with new foundation knee walls,appropriately sealed with a water proofing membrane 2.Re-slope the drainage away from the building 3.Remove and rebuild the fire-escapes that are on either side of the building 4.Remove the t1-11 siding from the walls of the building and inspect insulation,fill in gaps in the insulation and air seal around the existing,unsealed vapor barrier and electrical connections with new fiberglass insulation 5.Re-install T1-11 siding and add 4 inches of rigid foam insulation to the exterior of the building,fur out with furring strips and add new metal siding to the building. This brought the R-value of the wall from an R-19 to what we estimate is at least an R-41 6.Replace all single and double pane windows throughout the building with smaller triple pane windows,repair drywall on the inside of the building and insulate the exterior of these spaces 7.Inthe attic space,clear existing insulation,air-seal all electrical penetrations in the ceiling drywall and re-insulate the ceiling bringing the total R-value in the attic from an estimated R-21 to between an estimated R-70 -R-100 NativeVillage ofMinto P.O,Box 26 Minto,Alaska 99758 ph Q07N798-7112 fax (907)798-7627mintovillagecouncil@hotmaslcom Minto Village Council =.8STARTFinalReportf-D).aaean)aeAward:DE-EE0006368 i4-=a y*rina He 8.Install new exterior doors and arctic entryways on all of the exterior entrances to the building 9.In the crawl space,all leaky plumbing connections were repaired and existing circulating pumps,32 total,were replaced with ECM circulating pumps.These pumps use significantly less electricity and have an auto adapt function so they turn off in the summer when they are not in use 10.Straighten the knee walls in the crawl space and shim them as needed,replace rotten wood 11.Tune up and clean boiler and add a large Grundfos Magna circulating pump to reduce energy use 12.Convert all lighting both interior and exterior throughout the building to LED lighting using retrofit kits and new wall packs on the building's exterior 13.Convert switches throughout the building to occupancy sensors so that lights will turn off automatically when not in use 14.Install smoke detectors where needed and GFCI outlets in the kitchens and bathrooms to bring electrical system up to current building code Overview of Data The data collected during the project is shown and discussed briefly in this section.It should be noted that data collection was completed by a variety of people during the START program and that previous administrations at the tribe were not as focused on energy use or data collection,so minimal heating data was collected from actual records before the retrofit work was done.The data was assembled based on conversations with various tribal representatives,using estimates from reports that had been done on the building and using conversations from the individuals who delivered fuel. The data in the first graph below shows the electrical usage in kWh use and cost to the tribe in dollars ($)for the years 2012-2014 during the months of January-September.These months were selected because those are the months of 2015 that data is presently available for at the time this report was drafted.The reduction in energy use for this period of time was about 7%based on numbers before and after the retrofit work was done. The NREL modeling shows a larger expected reduction in energy use of closer to 20%.We believe the difference between estimated and predicted was caused by 3 main factors. First-inaccurate data was usedin the NREL modeling to predict yearly electrical use of the Lakeview Lodge. Second -the model did not predict that a number of circulating pumps that were not previously working would begin working and thus consume energy. 10 Natsve Village ofMinto P.0.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom 7 DQ ee ...ne we fh amaC82MintoVillageCouncilWoeataeLtERReg]STARTFinalReport =Fe Fa ;EE adegBEAward?DE-EE0006368 gg peat Peimaswat? Third -the model did not predict that increased comfort in the building would lead to greater use of the space and thus greater energy consumption. @ Jan-Sept kWh usage @ Cost to the Tribe (S$) 5000 +4 |P]t i '0 v t J a | 2012 2013 2014 2015 Figure 6.Electrical Use Graph Showing Cost ($)and kWh usage from Jan-Sept of 2012-2015,a slight reduction of around 7%over previous years averages was observed. The fuel data is graphed below and shows a number of scenarios.Dark Blue shows the estimated fuel use before the retrofit of roughly 10,000 gallons and a presumed cost to the tribe of $55,000.This information is based off conversations with tribal members and a prefeasibility assessment that was done for wood heat in the Lakeview Lodge and clinic. The NREL modeling used the square footage of the building,the boiler and hydronic system and information on the local climate to predict that weatherization and upgrades to the lodge would reduce fuel usage in the building from 10,000 gal of fuel per year to 7700 gal of fuel per year,this is shown in Red.At a cost of $5.50/gal that would be a savings of $12,650 per year.The tribe believes that a savings of close to 2300 gallons per year is realistic and represents the actual savings. Information collected from the tribe's book keeper is shown in teal in the graph below and only details total annual fuel consumption of1,473 gal offuel for the Lodge.The records also showa cost of $4.80/gal for a total winter-time cost of $7,070.This would indicate a reduction in fuel use of 86%which we believe is unrealistic based on the size of the building and the improvements that were made.It is more likely that the record keeping at the tribe was missing some of the fuel that has been delivered to the lodge. 11NativeVillageofMintoP.0.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncdl@kotmailcom wo Minto Village Council pe a ae feioFCaan|START Final Report #3 Oe EO ade: .ae era .oe Ppaeitt -ow Award:DE-EE0006368 jg seaenaa Pasa sas It is believed that the Lodge has decreased its fuel consumption dramatically since the weatherization upgrades because the individuals who deliver fuel have noticed a sharp drop in fuel consumption at the lodge.TCC,Minto Village Council and IRHA plan to continue to monitor the fuel usage at the lodge throughout the winter of 2015/2016 and verify that the tribe is seeing significant sustained reductions in fuel consumption.These entities would be happy to report results to the DOE as they become available. Gallons (#) m@ Observed Yearly Fuel Use Post-Retrofit 7 m@ Modelled Yearly Fuel Use Post-Retrofit|m@ Estimated Yearly Fuel Use Cost ($)Before Retrofit 8)20000 40000 60000 Figure 7 This Graph shows the estimated fuel use pre project,the modelled fuel use post project and the documented fuel use post-project.We believe the actual post project fuel use lies somewhere closer to the modelled fuel use but still represents a reduction of 2300 gallons Conclusions and Recommendations Conclusions The Minto Village Council and the community of Minto would like to express a sincere thanks and appreciation to the Dept.of Energy Tribal Energy program for selecting Minto as a START community.The community would also like to thank the contractor,Interior Regional Housing Authority for their work on the building,the Minto Tribal Council's past and present members,and all of the community members who were hired to work on the building.The focus on Minto's energy situation that resulted after the START project was started has had a very beneficial impact on our community. Financially,being selected as a START community has brought in $723k worth of grant funding to our small community ($250k START,$273k REF Biomass,$200k VEEP grant) 6 12NativeVillageofMintoP.O.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom Ch'echalyu |i tsli Isivhyu a Mite ie Count mm yet[on START Final Report G27 eS ye xy ..Award:DE-EE0006368 ig”saan Passel ead and has collectively saved the tribe thousands of dollars in energy costs.This funding has put local residents to work,created numerous jobs and helped move the community toward a more sustainable future. In addition to the energy savings occupant co evel in the building has in dramatically,This is believed to be the result of repairing zone valves,circulating pumps and multiple thermostats and the improvements to the building shell.As a result of this project,4 offices that were previously unusable due to extreme cold during the winter months are now usable and functional.This has allowed tribal operations staff and other programs to expand their space and take advantage of the newly available offices.Although the large reduction in electricity use that was anticipated has not been observed,it is believed that this was a result of increased building use due to higher occupant comfort level.It is also believed that replacing some of the non-working circulating pumps caused the building to consume more electricity. It is important to note that at the same time the building was weatherized,a commercial grade range hood over the cook stoves was installed to bring the building up to current fire code compliance.Although the above mentioned items have increased the electrical use in the lodge,because of the energy efficiency upgrades,the tribe has seen a 7%reduction in energy use from the average of 2012-2014 as compared to 2015. Recommendations Much of the recommendations are issues with the process rather than the outcome of the START award. e Have the DOE offer an "owners rep”that knows the realities of working in rural Alaska for the project to help the tribe determine which energy efficiency measures make sense and which do not e Be aware of the tight construction schedule that exists in Alaska and help the tribe meet important deadlines for reporting and shipping materials e Paperwork to begin the grant took a lot of time and energy and it is believed that more assistance from the DOE would help us streamline the process e Mid-project meetings facilitated by the DOE would help the tribe stay organized and help the project move forward in an efficient manner e For energy efficiency projects specifically helping the tribe install cost effective,easy to use energy monitoring tools on the building would streamline future data collection.It would also make sharing the data from energy savings with our community,simple and easier 13NativeVillageofMintoP.O.Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom F752">Minto Village Council eae Ak taei*>)5 "PEs .'Z|: vr es reeLnREETsurtintteePOVly-_Bee Bayard DEEE0006368 gg pee Sad? Lessons Learned The tribe learned many lessons on project management and energy efficiency from this project,some lessons learned have been outlined below. 1.Itis important to ensure all staff members are on board with responsibilities before committing to a project of this scope and size. 2.For projects that occur during overlapping council election cycles,it is important to educate new council members to keep them up to speed with projects that are ongoing.This includes the purpose of the project,estimated outcomes,timelines and responsibilities 3.Putting a plan in place early on in the project timeline to make sure that responsibilities and meeting times are planned to review changes in the scope are clearly identified.Keeping contractors in communication with the grant recipient in respect to the scope of work is vital. 4.Itis important to have an "owners rep”involved in the process,somebody who is on the side of the tribe in this case,but is familiar with the work that will need to be completed. 5.Energy bills in general are important to have to track the before and after use.The electric bills were available but the heating bills before the project were unavailable making before/after comparisons difficult.The tribe is now doing more work with tracking heating and electric bills. 14NativeVillageofMintoP.O,Box 26 Minto,Alaska 99758 ph (907)798-7112 fax (907)798-7627mintovillagecouncil@hotmailcom Alaska Energy Authority -/E ALASKA Update Budget Categories. Update Scope of Work and Milestones. below. All other terms and conditions remain unchanged. Grant Agreement ->ENERGY AUTHORITYAmendment Grant Agreement Number |CFDA#Amount of.Funds AEA use only7071032NA$274,800 Managedi]_Pass-thru aq Project Code(s)Proposal No.Period of Performance: 402128 RE71032 From:July 1,2014 To:December 31,2016 Project TitleBiomassHeat for Minto Community Buildings _-GRANTEE :Lee oe .,GRANTORNar@ofMintoAlaskaEnergyAuthority Street/PO Box Street/PO Box P.O.Box 26 813 W.Northem Lights Blvd.City/State/Zip City/State/Zip Minto,AK 99758 Anchorage,AK_99503 Contact Person Contact Person David Pelunis-Messier Jim Vail,Project Manager Phone Fax Email:Phone Fax Email: 807-452-8251 |907-459-3852 Dave.pm@tananchiefs.org |907-771-3064 |907-771-3044 jvail@ aidea.org AMENDMENT 1 Attachment _#1,Financial Report/Request for Reimbursement Form,replace with the form provided Dr ae >”.Executive Director -|Grantee /Authority Project Manager .of Designee -Signature Date |Signature Date |Signature DateCoOSlz],Carla-Smith,Lack Jim Vail,Sara Fisher-Goad Chief Project Manager AEA Executive Director Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Amendment #1 Appendix C Grantee Proposals/Scope of work,replace with the following: The project includes design and construction of a cordwood fired central heating system based on Pre- Feasibility Assessment for Integration of Wood-Fired Heating Systems prepared by CTA Architects Engineers/Lars Construction Management Services and dated July 24,2012.The heating system will serve Minto's Lodge and the Health Clinic. The Grantee has completed $250,000 in energy efficiency improvements in the Lodge using a Federal DOE Grant.See attachment.Grantee estimates energy savings resulting from the efficiency measures of roughly 50%.The Grantee must revisit design heat loads and impact on the feasibility of the project. Design shall include the central biomass heat facility,distribution loops and interfacing with each building heat system.Modifications may be made to existing systems to improve function of combined systems.The scope shall also include a wood storage shed with capacity for roughly 60 cords and fenced secured area for storing cordwood. Other documents required include,construction cost estimate,updated schedule,site control, Harvest Plan,Business Plan,Wood Purchase Agreement,and Heat Sales Agreement with the Clinic.These documents must be complete and accepted by AEA by August 15,2016 in order to get further reimbursements,unless otherwise granted by AEA. Final design and construction cost estimate must be completed and accepted by AEA prior to initiating construction.Procurement and construction can be performed in stages that best meet the Project Manager's management plan.An Energy Measuring System (BTU meter(s))shall be included in each phase of the design.A BTU meter is required for each building to measure the amount of heat delivered to each facility.This information and respective operating costs shall be reported to AEA for 10 years following the start-up of the system.AEA will work with the Grantee to find an economic Energy Measuring System. The achievement of milestones defines when tasks are eligible for reimbursement.Once a milestone has been reached,the expenses related to that milestone's reimbursable tasks are eligible for reimbursement.Reimbursements are contingent upon all costs being properly supported with the required documentation,as described in Appendix E.The following table outlines the milestones,reimbursable tasks,budget,schedule,and deliverables for this grant. Purchase of equipment that facilitates the operation of the biomass system may be considered after all required work is completed.Grantee must provide evidence that the proposed equipment is required.Road construction will not be reimbursed,unless authorized in writing by AEA.Grantee must provide evidence that wood cannot be supplied by local woodcutters.Grantee must provide evidence that a road is required to access wood in the area. The Grantee shall give the AEA Project Manager 5 days'notice before the kick-off and preconstruction meetings. Page 2 of 4 Biomass Heat for Minto Community Suildings Grant Agreement #7071032 Amendment #1 Milestone Reimbursable Task Budget Start |End Deliverable Date |Date ra vt "et peo am seteetttieans .EAP Y -'ati *as wis aa a *ae - Grant Administration From start to grant Prorated in Apr |Dec Monthly reports andcloseoutTCC&Minto tasks below |2016 |2016 deliverablesin-kind Te aerate,Biel '.wee me R oa Design,Permitting, Harvest Plan,Business $27,700!Apr |JunandOperationPlanand2016|2016CA Conduct Kick-off May |May |Meeting MinutesMeeting2016|2016 Selection of A/E for May |Jun |RFPplanninganddesign2016|2016Design/Feasibility 30%Documents for Update and Review and Approval construction cost pio sorbestimates;Update project schedule Harvest Plan May |Aug ;Harvest Plan for2016|2016 |Review and Approval Business and Business and Operation Plan,Operation Plan for including wood May |Aug |Review and Approvalpurchaseagreement2016|2016 ; and heat sales agreement Construction 261,800 |May |Oct2016|2016 Long lead Procurement May |Jun |Monthly Reports2016|2016 On-site Construction Jun |Aug |Monthly Reports2016|2016 Startup and Testing /Se Se SubstantialSubstantialCompletion5016o0t6Completion Reportw/Punch list Final Completion Letter statingootsotPunchlistitems arecompleted Grant Closeout 3,100 Grant Closeout Oct Oct |Provide electronic file2016|2016 |of closeout document &executed Notice of Project and Grant Closeout Equipment TBO Grantee in-Kind11,000 |TBD |;TBD Match Truck Photos &Receipts Total $303,600 Page 3 of 4 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Amendment #1 |Attachment 1 Financial Report/Request for Reimbursement Form .| THIS REQUEST IS FOR FINAL PAYMENT [| Grantee:Village of Minto Project:Biomass Heat for Minto Community Buildings Period:to Grant Number:7071032 A B Cc D=B+C E=A-D BUDGET SUMMARY GRANT MATCH TOTAL PRIOR EXPENDITURES TOTAL REMAINING BUDGET BUDGET BUDGET EXPENDITURES THIS PERIOD EXPENDITURES BALANCE BY TASK OR MILESTONE Design &Support Documents $12,000 $900 $12,900 Permitting 500 100 600 Construction Documents 2,500 100 2,600 Construction Administration 2,500 100 2,600 Harvest Plan 0 4,000 4,000 Final Business &Operation Plan 0 5,000 5,000 Long Lead Material 89,300 500 89,800Procurement On-site Construction 161,000 4,000 165,000 Start-up,Testing &Substantial 3,000 500 3,500Completion |Completion 2,500 1,000 3,500 it Closeout 1,500 1,600 3,100 Harvest Truck (in-kind match)11,000 11,000 TOTAL $274,800 $28,800 $303,600 BY FUND SOURCES Grant Funds -$274,800 $0 $274,800 Grantee Match -In-Kind Q 28,800 28,800 TOTAL $274,800 $28,800 |$303,600 Please submit this form and the supporting documentation to grants@aidea.org CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. {certify to the best of my knowledge and belief that the information reported on both the Financial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Certified By:Prepared By: Printed Name:Printed Name: Title:Date:Title:Date: Page 4 of 4 rye 7 ¥rf f Tadp)Rae WE |aeh\eo ge gee 1 U Alaska Energy Authority AIDEA -_- Grant Agreement AEN - @---_ENERGY AUTHORITY Grant Agreement Number CFDA Number Amount of Funds:AEA use only7071032NA$274,800 Managed [7 Pass-thru [|Project Code(s)Proposal Number:Period of Performance: 402128 RE71032 From:July 1,2014 To:December 31,2016 Project Title: Biomass Heat for Minto Community Buildings Grantee Grantor Name . Village of Minto Alaska Energy Authority Street/PO Box Street/PO Box P.O.Box 26 813 W.Northern Lights BlvdCity/State/Zip City/State/Zip Minto,Alaska 99758 Anchorage,AK 99503 Contact Person Contact Person Bessie Titus Jim Vail,Project Manager Phone:Fax:E-mail:Phone:Fax:E-mail:907-798-7530 |907-798-7627 |Bessie.titus@tananachiefs.org |907-771-3064 |907-771-3044 jvail@aidea.org AGREEMENT The Alaska Energy Authority (hereinafter 'Authority')and Village of Minto (hereinafter 'Grantee'),agree as setforthherein. Section |.The Authority shall grant funds to pay for expenses incurred by the Grantee under the terms andconditionsofthisAgreement,in an amount not to exceed $274,800,unless the grant amount is amended asprovidedherein. Section Il.The Grantee shall apply the grant funds to the Project and perform all of the work and otherobligationsrequiredbythisAgreement. Section Ill.Performance under this agreement begins July 1,2014 and shall be completed no later thanDecember31,2016. Section IV.The agreement consists of this page and the following: Appendices Attachments/Forms Appendix A:General Provisions Attachment 1:Financial Report/Request forAppendixB:Standard Provisions Reimbursement Form Appendix C:Grantee Proposal/Scope of Attachment 2:Progress Report FormWorkAttachment3:Notice of Project CloseoutAppendixD:Project Management &Attachment 4:Grantee Certification Reporting Requirements Attachment 5:Waiver of Sovereign ImmunityAppendixE:Project Budget &Attachment 6:O&M ReportingReimbursementProvisions AMENDMENTS:Any amendments to this Agreement must be signed by authorized representatives of Grantee and the Authority and should be listed here. Grantee (Authority Executive Director or roject Manager Designee pignature __.-Date ne 47 Dae Satur)DatOOOESS_aleslts Law hols |ire KKK GBSBessieTitus,,JifrVail,cc Sara Fisher-Goad,Tribal Administrator Project Manager AEA Executive Director Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Table of Contents Grant No.7071032 AGREEMENTVassssscsssessscssvscrescersssasesesscessacesesessescsacetensesenensscssansaesscseuscceescusssssasenesacessesseaessssesasteactzassseasecerasensenece 1 APPENDIX A GENERAL PROVISIONS 1 DEFINITIONS : 2 AUTHORITY SAVED HARMLESS.......ccsssscsssssonsssossossssasssserscssesconsesessssossecsscesssoansnascaesestsstseseoveccassateensevessesonens 4 3 WORKERS'COMPENSATION INSURANCE.......sss00008 sescessecenssousenccsccerescossrasseseserensasasssecsensensesees4 4,INSURANCE .....csescsssscssssssessosccsssersnnsescnsssssesevanssssonssonscesorccssecenessonssccssegessssnassenenensonecesseesereessseenssssesscesencensense 4 5.EQUAL EMPLOYMENT OPPORTUNITY (EEO)......s.ccssscssssssssessssossssssessscrssssensssascccvsseusensestaesuseesencesseeceasersasseres 5 6 PUBLIC PURPOSES...dasaesasesseceseceesstecesseassscesssssessoresssesesuasessees 5 7 OFFICIALS NOT TO BENEFIT ......sscsscsesssscssssssssercecsnsesesecsaccsceassnsvaccsssessaseassnseassceatuscevesreceveserstenssetesessosstecscece 5 8 GOVERNING LAW ..ad 9.COMPLIANCE WITH APPLICABLE LAW AND FUNDING SOURCE REQUIREMENTS ca vacasevensusasacessessecssscsoncesenersce 5 10.SEVERABILITY .....ccsssccesescesecesseseseees sasneneveoesesseassescasscsssasascsacoensssstscegenetsteorssensececesssssessesssesssussossaronsees 5 11.NON-WAIVER ....ccceeseee ssssssenesscsaenasssenseenssesncesossosssesssacaressveessueness 6 12.INTEGRATION ......cccsseecsssscessseeeene vase ssavececsesserecsenscacerssssecesceoess 6 13.GRANTEE NOT AGENT OF AUTHORITY ......cccscssscsssssssssssesessssosssssssscseccenasssssssceasssoeseessencevacsvecseascnesecsrsssacoraees 6 14,DISPUTES Jotsnssacesesecesetonceatsesscserercanceres sevseeacaeassnnsceccnsevsecceseasevencesenes 6 15.TERMINATION ....ccscscsssssssscessocsssessescensscascessansasscarsoeacsseaesresssseseacessosansaceassasecssacesseseescesstssecacessacessaenssesessesess 616.TERMINATION DUE TO LACK OF FUNDING sees ssectesveassccnetsssessonseacessseesseaseesseues 7 17.NO ASSIGNMENT OR DELEGATION .....sccsscssrcessssscsrcesconsensaccocssseasensensesscacsonssacen seveseaecenaseeee 7 18.NO THIRD PARTY BENEFICIARIES ......scsccssscsscessscessssssnesrsctsossncesssusssssassssoesenssessssenssssssssetsseasssassessscnsceserecseees 7 19,NO ADDITIONAL WORK OR MATERIAL .....sssccocssssesessssevssstersrecsesensonsensnsoaseassnecssescssssssecsscossaseacseserecessaresesooes 7 20.CHANGES sececsesssesssessscscusecsaeeasenssncereatenssenseacsasesseees :8 21.RIGHT TO WITHHOLD FUNDS dendencesssesenscensesacsnsssssescescssnccenssnscesesessnnassvaresssessecsessasesosenscscstscsessences 8 22.REMISSION OF UNEXPENDED FUNDS staacesccnsenaseonssaeseeseassacssess 8 23.TAX COMPLIANCE RESPONSIBILITIES OF GRANTEE seseeeneceneseeeneccssassnsenseeesacenssesesersossasassarenceenes 8 24.LOBBYING ACTIVITIES .....cssssersscesseenees snenevssecescavonsseonescsssssecensoasescousesssestsssesossssrsesesssstessseseeserevesseacs 825.FINANCIAL MANAGEMENT AND ACCOUNTING.sauncestuecensessenceasecseorsscesssoacoaseansdsnsessensecsessessvessassescseressessensnoes 8 26.PROCUREMENT STANDARDS .....c.ssccssssscsscscssasssccsscsessassnssssectssssnssasssssnsssasuosonsassseasacatessaseosencseazscerscnseacensonece 827.REPORTING REQUIREMENTS.....cecssessseseseee sataceeneenesssscencssasecssonsensesenssacccssessarsecanssesesstessazsessssenses 8 28.OWNERSHIP OF DOCUMENTS AND PRODUCTS .......scscssesssccssscsersssscessssssseseneessscensssnssassecssestscavsesensesesensesssorses 9 29,INSPECTIONS AND RETENTION OF RECORDS .......ccsccosssssssscesccesccssessssssssessstsscesensssonersccscsscesvcosscnesaseescacenssesecs 9 30.AUDITS .cccscssscssssscsscssccescsscescsusecstssnessersrsosensesccsseasesssasseaccensoasucoaceasacoasensaessatssesosaressssassossssscssisscessoasensoneecs 9 31.LEGAL AUTHORITY .....cccccsssssscsscrssccsnsvsstessesnseccsscessessessnensnensescnsecnsesseanscescseseners desatecceaeeees 9 32.GRANT CLOSE OUT ....ccsssssscssssccsccsseecssssscessscsecssaesessnccavsseasesesesseseseussessosononsssaseaesssscenssscasessssssacesecaveacecsseonenss 9 APPENDIX B STANDARD PROVISIONS 10 ]GRANT FUNDING SOURCES .....:cccssssssosessessesecosccsscsesececsaceetsestesseseneesseaessseqeedsnesssecsesteatersnscacseasssseasssssecesecess 10 2 GOVERNING LAWS ...sccscsscscessssssscsscessecsssssssseesssacazssscasseasessssecpsonesscsvacaesssnecessesosssssssauasatscevsssesesearessesessessesces 10 3 ELIGIBLE COSTS ......ccccsssccoscscsssccescsccscectenserotcsesssssnenesessessssessstvvesscansssoessssonessesseseseceseatsesessassesessceucerssserens 10 4 INSURANCE REQUIREMENTS......sscsscsssscocssssssncosssssessaccessnsessesenee sssesssseecovsesscscsscnerseeesssatessosesacenesssssoneoee 10 5 SOVEREIGN IMMUNITY ......ccccscssescsnserssssssccscscsscscenscesnsasacenessese sececeesscasssesestsnetssescescesssassseressocsseroee 11 6.PROCUREMENT AND SUSPENSION AND DEBARMENT .ssseseasoceasesenscsosersessecetscensesesseasensnsece 11 APPENDIX B1 STANDARD PROVISIONS FOR GENERAL DESIGN &CONSTRUCTION GRANT...12 1.DECLARATION OF PUBLIC BENEFIT ......-..ossssssssssesssssssssssessssssssssssvsvonsonssotsossssccssssesssenssesonescassasenecesssseseesons 12 2.GRANTEE PROJECT MANAGER .....cssccscssscssssscsccecnsscentseccesssessnsensserentensasasensvesenses sesttscesecesssececsesersneces 12 3,APPROVAL TO PROCEED WITH NEXT.PHASE......ccsssssesscsssscecscncsssssscarssessseesatessnssesseeassecsssssesessuconsenssenssesous 12 4.CONTRACTS FOR ENGINEERING SERVICES .....s.sssccssssscssssssssosssessssscossesencorseuscesssnesssseesessersaessossessesceesesensessee 12 5.SITE CONTROL oucssccessscecsssscesssessssscssssscesesssaucssneacesssesssenesuesaesasuacesssssessavsesenesecssscsansssessascocseressessasssanneceeses 13 Page 2 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 6.PERMITS ......sssssesecsscsssccsesccccssscsssncescscensscetsesnssesesoseransssesesesoneessseneneacessaesoessaessacensensesessssneussneasnatsenscnesaessoes 13 7.EXCLUSION OF EXISTING ENVIRONMENTAL HAZARDS ssseceeeeensceeceseessesseassaneescece 13 8 ENVIRONMENTAL STANDARDS seusssusesusanisassussistsssunesusneninstistussiiusistsissusssunisnesrnee 13 9.CURRENT PREVAILING RATES OF WAGE AND EMPLOYMENT PREFERENCE.........0.sssecsorecssorscseeseeseessersees 1310.CONSTRUCTION PLANS AND SPECIFICATIONS REVIEW sessssccesesseessesssenssnesesssestssetsesevsevnesusssnsisvnssee 14 11.CONSTRUCTION INSURANCE AND BONDING.........cccsssscsssssscerecessesconsseseessessensssesoentees 14 12.POST CONSTRUCTION CERTIFICATION ......secccsorsscsecsesessceesees .14 13.OWNERSHIP OF FACILITIES ssssssussssssstnsssstsssssssssssssssssvnsensesisatninssniensiasteeeeesveseesne 1414.OPERATION AND MAINTENANCE OF FACILITIES seen .sessesesens vn 1415.PERFORMANCE/OPERATION AND MAINTENANCE (O&M)REPORTING.semen i 1516.TARIFFS &RATES FOR USE OF GRANT-FUNDED ASSETS ssssssssssevessnssseovvscesssessessnesiesisesnetvnsvsstnsenee 1517,GRANT-FUNDED ASSETS NOT INCLUDED WITH PCE.sssssssstsessntetssstncsssne vans APPENDIX C GRANTEE PROPOSAL/SCOPE OF WORK 16 APPENDIX D PROJECT MANAGEMENT &REPORTING REQUIREMENTS 19 1.PROJECT MANAGEMENT sessccssectsssssecsssseesesessnscecsussesssuscsessssuseessaseess 19 2 CONTACT PERSONS seresnsnsennentnnennenntnttnnenstininninintnitieninntinnstinenenniinniniisin 193.MONTHLY PROGRESS AND FINANCIAL REPORTS sesscssccssssssessssseseessestsstvnesssesssstevansissorsssavsssveesnnesne 19 4.DOCUMENTATION AND RECORD KEEPING sssnssensacssscasseonsstacacneseseusesesssesseseees 20 APPENDIX E PROJECT BUDGET &REIMBURSEMENT PROVISIONS 41 1 ALLOWABLE COSTS .....ssesstscssecesceseacecorsessnecssarssosonsaseceresnes steaeecessceususensscnesscseeeeecees 21a.Direct Labor &Benefits svscsssserssssvsevinvisevintunsinsisnsustinsiussievineviviussiissiassissinsinavnssussasse al b.'Travel,Meals,or Per DOM cesccsscssssssssssssusssssssssusesesvsssssisnsnussssiissstinitessssssivsstesvecocne ne 2!©.EQUIPMENE ces vievsvssersssnststinsereseneitnninieueniensueitintaneneneiutininsneiiisiinsunine 21d,SUppHiCS caevcsvsvisvinvisvsvisisnustesnusnsnstisusinaneniieusnananininanesinusiissisniiiieuiiene,2i2ContractualSCrviCeScccecussussnssusessevusvinssusnusiasiinesussussunsuniseuemsususinsisenerinenen22fConstructionSOrVICESssssesossssssesensssssevsssevssescsvinsssisnsstinnevinssisesviseeusnasiinsseinsssiiessisssssenevest229g.Other Direct COStS sssssucnneninnnenieninnennnninnenimnniuniniuntuinsinniiininiiinnnin 22 2.SPECIFIC EXPENDITURES NOT ALLOWED vsssssssevstntnssssssinssssstststsnststtsssssnsissnsnsnioeenenenen 22 3.MAT CHynesccecccsccosssssscocscscsscosssescacsacacateseesasossectececesssasecnscorsccssoessadacosesstossaseroneesaratenss 23 4.COST SHARE MATCH REQUIREMENTS ......ccsssssssssssssssssessssescsersessenessetssecesssoeenssseccnasstonsenecesesrseecesstessnvees 23 5.VALUING IN-KIND SUPPORT AS MATCHescessessssserecesssssesiessenssstsnnsensstnsnsesavissttsnesnssuntentosesntsen 23 6.GRANT DISBURSEMENTS ..sseesssssssossessesnsssseoe snnseeusertnentneeieevinevinsissitiusiisnssisisussunsiussusieieeen 24JWITHHOLDINGOFGRANTFUNDS.vsscccsssssussssvussususessunsssutiutinsensssstusntusssuesisinutmenuneneen 24 8.ADVANCE DISBURSEMENTS .....ccsscsssssssscevsseasessecsacsnsesonsseeveresenes "seseaee sesstusassueensine 24 9.UNEXPENDED GRANT FUNDS AND INTEREST EARNED sessestuntsateustvinstuesintinsiisesiassissiussusssissnsssssnndS10,BUDGET ADJUSTMENTS AND CHANGES wascsssssssssissssssusuemusiussusitiiistutusnsunuiunnntnennenensdS ATTACHMENT 1 FINANCIAL REPORT/REQUEST FOR REIMBURSEMENT FORM uw.sssssesssssssssoveeee20 ATTACHMENT 2 PROGRESS REPORT FORM 27 ATTACHMENT 3 NOTICE OF PROJECT AND GRANT CLOSEOUT 28 ATTACHMENT 4 GRANTEE CERTIFICATION 29 ATTACHMENT 5 WAIVER OF SOVEREIGN IMMUNITY (IF REQUIRED)31 ATTACHMENT 6 O&M REPORTING 33 Page 3 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |APPENDIX A GENERAL PROVISIONS -| 1.Definitions In this Grant Agreement,attachments and amendments: a)"Authority”means the Alaska Energy Authority,a public corporation of the State of Alaska. b)"Authority Project Manager”means the employee of the Authority responsible for assisting the Grantee with technical aspects of the Project and is one of the Grantor's contacts for the Grantee during all phases of the Project. c)"Authorized Representatives”means those individuals or entities authorized by an entitytoactonitsbehalf,with delegated authority sufficient to accomplish the purposes for which actionis needed. d)"Economic Life”means _20_years from the date of the final disbursement. e)"Executive Director”means the Executive Director of the Authority or the Executive Director's authorized representative. f)"Grantee Project Manager”means the person designated to fulfill the obligations arisingunderAppendixB1,item #2. g)"Matching Contributions”means the cash,loan proceeds,in-kind labor,equipment,land, other goods,materials,or services a Grantee provides to satisfy any matchrequirementsofagrantortocompletetheProject. h)"Project”means Biomass Heat for Minto Community Buildings as defined in Appendix C (Scope of Grant)for which funds have been made available. i)"State”means the State of Alaska. 2.Authority Saved Harmless As a condition of this Grant,the Grantee agrees to defend,indemnify,and hold harmless the Authority and the State of Alaska,and their agents,servants,contractors,and employees,from and against any and all claims,demands,causes of action,actions,and liabilities arising out of,or in any way connected with this grant or the project for which the grant is made,howsoever caused,except to the extent that such claims,demands,causes of action,actions or liabilities are the proximate result of the sole negligence or willful misconduct of the Authority or the State of Alaska. 3.Workers'Compensation Insurance The Grantee shall provide and maintain Workers'Compensation Insurance as required by AS23.30 for all employees engaged in work under this Grant Agreement.The Grantee shall require any contractor to provide and maintain Workers'Compensation Insurance for its employees as required by AS 23.30. 4.insurance The Grantee is responsible for obtaining and maintaining any necessary insurance and endorsements as defined in Appendix B Standard Provisions Page 4 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 5.Equal Employment Opportunity (EEO) The Grantee may not discriminate against any employee or applicant for employment becauseofrace,religion,color,national origin,age,physical handicap,sex,marital status,changes inmaritalstatus,pregnancy,or parenthood.The Grantee shall post in a conspicuous place,available to employees and applicants for employment,a notice setting out the provisions of thisparagraph. The Grantee shall state in all solicitations or advertisements for employees to work on Authorityfundedprojects,that it is an Equal Opportunity Employer (EEO)and that all qualifiedapplicationswillreceiveconsiderationforemploymentwithoutregardtorace,religion,color,national origin,age,physical handicap,sex,marital status,changes in marital status,pregnancyorparenthood. The Grantee shall include the provisions of this EEO article in every contract relating to thisGrantAgreementandshallrequiretheinclusionoftheseprovisionsineveryagreemententeredintobyanyofitscontractors,so that those provisions will be binding upon each contractor andsubcontractor. 6.Public Purposes The Grantee agrees that the Project to which this Grant Agreement relates shall be dedicated topublicpurposesandanyprojectconstructedorequipmentorfacilitiesacquired,shall be ownedandoperatedforthebenefitofthegeneralpublic.The Grantee shall spend moniesappropriatedunderthisgrantonlyforthepurposesspecifiedintheGrantAgreement.ThebenefitsoftheProjectshallbemadeavailablewithoutregardtorace,religion,color,nationalorigin,age,physical handicap,sex,marital status,changes in marital status,pregnancy orparenthood. 7.Officials Not To Benefit No member of or delegate to Congress or the Legislature,or officials or employees of theAuthorityorFederalgovernmentmayshareanypartofthisagreementoranybenefittoarisefromit. 8.Governing Law This Grant Agreement is governed by the laws of the State of Alaska.Any civil action arisingfromthisAgreementshallbebroughtintheSuperiorCourtfortheThirdJudicialDistrictoftheStateofAlaskaatAnchorage. 9.Compliance with Applicable Law and Funding Source Requirements The Grantee shall comply with all applicable local,state and federal statutes,regulationsordinancesandcodes,whether or not specifically mentioned herein.Refer to Appendix BStandardProvisionsformorespecificrequirements. 10.Severability if any section,paragraph,clause or provision of this Agreement is held invalid or unenforceable,the remainder of this Agreement shall be unaffected and enforced to the fullest extent possibleandtheinvalidorunenforceableprovisionshallbedeemedreplacedwithavalidandenforceableprovisionthatisassimilaraspossibletosuchinvalidorunenforceableprovision. Page 5 of 35 Biomass Heat for Minto Community Bulldings Grant Agreement #7071032 11.Non-waiver The failure of either party at any time to enforce a provision of this Agreement shail in no wayconstituteawaiveroftheprovision,nor in any way affect the validity of this Agreement,or anyparthereof,or the right of such party thereafter to enforce each and every provision hereof. 12.integrationThisinstrumentand all appendices,amendments,attachments,Request for Applications datedJuly2,2013 and the Application dated September 24,2013 hereto embody the entireAgreementofthepartiesconcerningthegrantfundsgrantedhereunder.There are nopromises,terms,conditions,or obligations regarding said funds other than those contained inthedocumentsdescribedabove;and such documents shall supersede all previouscommunications,representations or agreements,either oral or written,between the partieshereto.To the extent there is any conflict between the provisions of Appendix A and B theGrantee's application or proposal,the provisions of Appendix A and B prevail. 13.Grantee Not Agent of Authority The Grantee and any agents and employees of the Grantee act in an independent capacity andarenotofficersoremployeesoragentsoftheAuthorityintheperformanceofthisGrant Agreement. 14.DisputesAnydisputearising under this Grant Agreement which is not disposed of by mutual agreementmustbedealtwithinaccordancewith3AAC108.915. 15.Termination a)The Grantee shall have no rights to compensation or damages for termination exceptasprovidedinthisSection. b)In addition to all other rights available under law,the Authority may terminate thisAgreementorstopworkontheProjectfortheconvenienceoftheAuthorityorforcauseuponten(10)days written notice. c)"Cause"for termination shall exist when the Grantee has failed to perform under thisAgreement,has been stagnant on progression of the project for 2 years,has providedincorrectormisleadinginformationorhasfailedtoprovideinformationwhichwouldhaveinfluencedtheAuthority's actions.In order for termination to be for cause,the Grantee'sfailuretoperformortheGrantee's provision of incorrect,misleading,or omittedinformationmustbematerial. d)If this Agreement is terminated for cause,the Grantee shall be entitled to nocompensation.The Grantee shall reimburse the Authority for all grant funds expendedunderthisAgreementbytheGranteeorontheGrantee's behalf including interestaccruedfromthedateofdisbursement.The Grantee shall also reimburse the Authorityforanycostsincurredtocollectfundssubjecttoreimbursement,and for any damagesincurredbytheAuthorityasaresultoftheGrantee's failure to perform or provision ofincorrectormisleadinginformation.The Authority may require the Grantee to return totheAuthoritysomeoralloftheProjectassetsandthefairmarketvalueofthereturnedProjectassetswillbeappliedtoreducetheamountofreimbursementtheGranteeowestheAuthorityunderthissubsectiond. Page 6 of 35 Biomass Heat for Minto Community Bulidings Grant Agreement #7071032 e)If this Agreement is terminated at the sole request of the Authority for the sole reason of its convenience,the Grantee is not required to reimburse the Authority for fundsexpendedpriortothedateoftermination.If the Grantee has incurred costs under this agreement,the Grantee shall only be reimbursed by the Authority for eligible costs theGranteeincurredpriortothedateofterminationoftheAgreement.However,prior tomakinganyclaimordemandforsuchreimbursement,the Grantee shall use its best effort to reduce the amount of such reimbursement through any means legally availabletoit.The Authority's reimbursement to the Grantee shall be limited to the encumbered unexpended amount of funds available under this Agreement. f)If the basis for the termination of the Agreement or stop work under Section 15(b)iscapableofbeingcured,the Authority shall provide the Grantee thirty (30)days from thedatetheterminationorstopworkbecomeseffectivefortheGranteetocurethebasisfor the termination or stop work.If the Grantee cannot reasonably cure the basis for the termination or stop work within this thirty (30)day period,but the Grantee promptlyundertakesanddiligentlypursuessuchcure,the cure period shall be extended to sixty(60)days.The Authority may further extend the cure period if the Grantee demonstrates that it is prohibited from curing the basis for termination or stop work by any processstayorinjunctionissuedbyanygovernmentalauthorityorpursuanttoanybankruptcyorinsolvencyproceedings.If the Grantee cures the basis for the stop work,the stop workwillbelifted.Until the Agreement is reinstated or stop work lifted,the Authority may notdisburseanyamountunderthisAgreementtotheGranteeexceptasotherwise specifically provided in this section. 16.Termination Due to Lack of Funding In the event funding from the Authority,federal or other sources is withdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisagreementandpriortonormalcompletion'theAuthoritymayterminatetheagreement,reduce funding,or re-negotiate subject to those new funding conditions. 17.|NoAssignment or Delegation The Grantee may not assign or delegate this Grant Agreement,or any part of it,or any right toanyofthemoneytobepaidunderit,except with the written consent of the Executive Director or Designee. 18.No Third Party Beneficiaries Except as otherwise specified in this agreement,no person is a third party beneficiary of thisAgreementandthisAgreementcreatesnothirdpartyrights.Specifically,any person who is not a party to this Agreement shall be precluded from bringing any action asserting the liability of apartyorassertinganyrightagainstapartytothisAgreement,through the terms of this Agreement.No person,other than a party to this Agreement,may bring any action based uponthisAgreementforpersonalinjuries,property damages,or otherwise. 19.No Additional Work or Material No claims will be allowed for additional work,materials,or equipment,not specifically authorizedinthisGrantAgreement,which are performed or furnished by the Grantee. Page 7 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 20.Changes Any changes which have been agreed to by both parties will be attached and made a part ofthisGrantAgreementbyuseofawrittenAmendment.Any such Amendment must be dated and signed by Authorized Representatives of the Authority and the Grantee. 21.Right to Withhold Funds The Authority may withhold payments under this Grant Agreement for non-compliance with anyoftheprovisionsofthisGrantAgreement. 22.Remission of Unexpended Funds The Grantee shall return all unexpended grant monies to the Authority within 90 days of the Project completion. 23.Tax Compliance Responsibilities of Grantee The Grantee is responsible for determining applicable federal,state,and local tax requirements,for complying with all applicable tax requirements,and for paying all applicable taxes.The Authority may issue an IRS Form 1099 for Grant payments made.The Grantee shall pay allfederal,state and local taxes incurred by the Grantee and shall require the payment of allapplicabletaxesbyanycontractororanyotherpersonsintheperformanceofthisGrant Agreement. 24.Lobbying Activities in accepting these funds,the Grantee agrees and assures that none of the funds will be used for the purpose of lobbying activities before the United States Congress or Alaska Legislature.No portion of these funds may be used for lobbying or propaganda purposes as prohibited in AS 37.05.321,18 U.S.C.1913,31 U.S.C.1352,or other laws as applicable. 25.Financial Management and Accounting The Grantee shall establish and maintain a financial management and accounting system that conforms to generally accepted accounting principles.!n addition,the accounting system mustkeepseparateallgrantfundsawardedunderthisgrantagreement. 26.Procurement Standards Grantees will follow competitive purchasing procedures that:1)provide reasonable competitivevendorselectionforsmalldollarprocurements;2)provide for competitive bids or requests forproposalsforcontractsandprocurementsgreaterthan$100,000;3)provide a justification process for non-competitive procurements or contracts;4)document the source selection methods used for all contracts,equipment,or material transactions greater than $10,000;5)andcomplywithotherprocurementrequirementsasdefinedinAppendixB.Grantees who have questions about their procurement procedures or a specific procurement should contact the Authority's Grant Manager. 27.Reporting Requirements The Grantee shall submit progress reports to the Authority according to the schedule established in Appendix D of this Grant Agreement. Page 8 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 28.Ownership of Documents and Products Except as otherwise specifically agreed,all designs,drawings,specifications,notes,artworkcomputerprograms,reports and other work developed with grant funds in the performance ofthisagreementarepublicdomainandmaybeusedbytheAuthorityand/or public without noticeorcompensationtotheGrantee.The Grantee agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.Except as otherwise specificallyagreed,and without limiting any Intellectual Property requirements of a federal funding agencytheAuthorityshallhaveunlimitedrightstouseandtodisseminateanydataproducedordeliveredintheperformanceofthecontract.For purposes of clarity,nothing in this section precludes Grantee from using any document or product with respect to the Project or other Grantee uses. 29.Inspections and Retention of Records The Grantee shall keep a file for financial,progress and other records relating to theperformanceofthegrantagreement.The file must be retained for a period of four years fromthefullyexecutedcloseoutofthegrantagreementoruntilfinalresolutionofanyauditfindingsclaimorlitigationrelatedtothegrant.The Authority may inspect,in the manner and at reasonable times it considers appropriate,records and activities under this Grant Agreement. 30.Audits This Grant Agreement is subject to 2 AAC 45.010 single audit regulations for State Grants.The Grantee must comply with all provisions of 2 AAC 45.010 and any additional audit requirements outlined in Appendix D. Commercial (for-profit)entities shall obtain an audit by an independent auditing firm similar to aprogramauditpreparedunderOMBA-133.The auditee and auditor shall have basically thesameresponsibilitiesforthefederalorstateprogramastheywouldhaveforanauditofamajorprograminasingleaudit.The expenditure threshold is $500,000 in the commercial entity's fiscal year. 31.Legal Authority The Grantee certifies that it possesses legal authority to accept grant funds under the State of Alaska and to execute the Project described in this Grant Agreement by signing the GrantAgreementdocument.The Grantee's relation to the Authority and the State of Alaska shall be at all times as an independent Grantee. 32.Grant Close out Upon completion of all work and expenditure of all grant funds related to the Project theAuthoritywillprovidewrittennoticetotheGranteethattheGrantwillbeclosed.The Grantee shall sign the Notice of Project Closeout within 30 days after it is delivered by the Authority.TheGrantwillbeconsideredcloseduponreceiptofthesignedNoticeofProjectCloseout. The Grant will be administratively closed if the Grantee fails to return the Notice of ProjectCloseoutwithin30daysafteritisdeliveredbytheAuthority.If the Grantee has a valid reason for the Grant to remain open,they must contact the Authority in writing within 30 days. No additional reimbursements will be made to the Grantee after the grant is closed out. Page 9 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Appendix B Standard Provisions 1.Grant Funding Sources This Grant is subject to appropriation and availability of funds as listed below: State of Alaska $274,800 SLA 2014;Ch.18;Sec.1;Pg.5;Ln.26-27 Village of Minto 28,800 In-Kind Match Total Funding $303,600 Grantee acknowledges that if additional grant funds are made available they are subject to the terms and conditions of this Agreement and any amendment. 2.Governing Laws The Grantee shall perform all aspects of this Project in compliance with all applicable state, federal and local laws. 3.Eligible Costs The Authority,as Grantor,shall have sole discretion to determine which project costs are eligible to be paid from Grant monies under this agreement.Only direct costs of the Project areeligibleforpaymentorreimbursementfromgrantfunds.Indirect costs are not allowed under this grant unless approved by the Authority in Appendix E. The eligible costs will be determined in accordance with 3 AAC 107.600 -695 and the RequestforApplicationsdatedJuly2,2013;which is incorporated by reference into this grant agreement. 4.Insurance Requirements The following insurance requirements are in effect for this Project.Grant funds will be used to procure Project related insurance and the Authority will work with the Grantee to ensure that these requirements are met.Insurance will be obtained with an insurance carrier or carriers covering injury to persons and property suffered by the State of Alaska,Alaska Energy Authorityorbyathirdpartyasaresultofoperationsunderthisgrant.The insurance shall provideprotectionagainstinjuriestoallemployeesoftheProjectengagedinworkunderthisgrant.All insurance policies shall be issued by insurers that (i)are authorized to transact the business of insurance in the State of Alaska under AS 21 and (ii)have a Bests Rating of at least A-VII and be required to notify the Authority,in writing,at least 30 days before cancellation of anycoverageorreductioninanylimitsofliability. Where specific limits and coverage are shown,it is understood that they shall be the minimum acceptable and shall not limit the Grantee's indemnity responsibility.However,costs for anycoverageinexcessofspecificlimitsofthisagreementaretheresponsibilityoftheGranteeand may not be charged to this grant agreement. The following policies of insurance shall be maintained with the specified minimum coverageandlimitsinforceatalltimesduringtheperformanceworkunderthisProject: Page 10 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 1.Workers'Compensation:as required by AS 23.30.045,for all employees en i work under this Project.The coverage shall include:pry engaged in a.Waiver of subrogation against the State and the Alaska Energy Authority andEmployer's Liability Protection at $500,000 each accident/each employee and$500,000 policy limit; 2.Commercial General Liability:on an occurrence policy form covering all operationsunderthisProjectwithcombinedsinglelimitsnotlessthan: a.$1,000,000 Each Occurrence; b.$1,000,000 Personal Injury; c.$1,000,000 General Aggregate;and d.$1,000,000 Products-completed Operations Aggregate. The State of Alaska and Alaska Energy Authority shall be named as an Additionalinsured. 3.Automobile Liability:covering all vehicles used in Project work,with combi i limits no less than $1,000,000 each occurrence.mbined single All of the above insurance coverage shall be considered to be primary and non-contributory toanyotherinsurancecarriedbytheStateofAlaskaandAlaskaEnergyAuthority,whether self- insurance or otherwise. The Authority's acceptance of deficient evidence of insurance does not constitute a waiver of Grant requirements. 5.Sovereign Immunity By execution of this grant agreement,the Grantee irrevocably waives any sovereign immunitywhichitmaypossess,and consents to suit against itself or its officials,under the laws of the State of Alaska,in the courts of the State of Alaska as to all causes of action by the Authorityarisingoutoforinconnectionwiththisagreement.If the Grantee is an entity which possessessovereignimmunity,it shall provide the Authority with a resolution of the Grantee's governingbodywaivingsovereignimmunity,and such resolution shall be incorporated into this agreementasanAttachment.(See Attachment 5) 6.Procurement and Suspension and Debarment When the Grantee enters into a transaction with an entity for the purchase of goods or servicesthatareexpectedtoequalorexceed$25,000,or meet other special criteria as specified in 2CFRsection180.220,the grantee is required to verify that the entity and its principals asdefinedin2CFRsection180.995,are not suspended or debarred or otherwise excluded from participating in the transaction.The Grantee must verify the eligibility of the entity and itsprincipalsbyoneofthefollowing:(1)checking the Excluded Parties List System (EPLS)maintained by the General Services Administration (GSA)(Note:EPLS is no longer a separatesystem;however,the OMB guidance and agency implementing regulations still refer to it asEPLS)and available at https:/Awww.sam.gov/portal/public/SAM/),(2)collecting a certificationfromtheentity,or (3)adding a clause or condition to the covered transaction with that entitystatingitisnotsuspendedordebarredfromparticipatinginthetransaction(2 CFR section 180.300). Page 11 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Appendix B1 Standard Provisions for General Design &Construction Grant | 1.Declaration of Public Benefit The parties acknowledge and agree that the Project shall be constructed,owned and operated for the benefit of the general public and will not deny any person use and/or benefit of Project facilities due to race,religion,color,national origin,age,physical handicap,sex,marital status, changes in marital status,pregnancy or parenthood. 2.Grantee Project Manager For construction projects,the Grantee will contract or hire competent persons to manage all phases of the Project.Work at a minimum will include;management of Grantee's labor for the project,engineering firms and consultants,procurement,management of construction contractors,selection of equipment,review of plans and specifications,on-site inspections and review and approval of work,and other duties to ensure that the completed work conforms with the requirements of the grant and the construction documents. if the Grantee fails to provide adequate project management the Authority may terminate the Grant or assume project management responsibilities with the concurrence of the Grantee. Costs for a Grantee Project Manager must be reasonable to be considered an eligible grant expense. 3.Approval to Proceed With Next Phase A grant award may be for one or more phases of a project.The Grantee must achieve substantial completion of work or of designated grant milestones and receive approval from the Authority prior to proceeding to the next phase of work. 4.Contracts for Engineering Services In the event the Grantee contracts for engineering services,the Grantee will require that the engineering firm certify that it is authorized to do business in the State of Alaska and provide proof of licensing and required professional liability insurance. Unless otherwise agreed by the Authority,the insurance required by this section shall,at a minimum,included professional liability insurance covering all errors,omissions or negligent acts in the performance of professional services under this agreement,with limits required per the following schedule: Contract Amount Minimum Required Limits Under $100,000 $300,000 per Occurrence/Annual Aggregate $100,000-$499,999 $500,000 per Occurrence/Annual Aggregate $500,000-$999,999 $1,000,000 per Occurrence/Annual Aggregate $1,000,000 or over Refer to Risk Management Page 12 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 5.Site Control If the grant Project involves the occupancy and use of real property,the Grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant,and further that there is legal access to such property.The Grantee is responsible for securing therealpropertyinterestsnecessaryfortheconstructionandoperationoftheProject,throughownership,leasehold,easement,or otherwise,and for providing evidence satisfactory to theAuthoritythatithassecuredtheserealpropertyinterests. 6.Permits It is the responsibility of the Grantee to identify and ensure that all permits required for the construction and operation of this Project by the Federal,State,or Local governments have been obtained unless otherwise stated in Appendix C.These permits may include,but are not limited to,Corps of Engineers,Environmental Protection Agency,Alaska Department of Environmental Conservation,State Historic Preservation Office,State Fire Marshal,Alaska Department of Natural Resources,Alaska Department of Fish and Game and Boroughs. 7.Exclusion of Existing Environmental Hazards Grant funds for investigation,removal,decommissioning,or remediation of existingenvironmentalcontaminationorhazards,are not allowed unless specifically specified and approved in Appendix C. 8.Environmental Standards The Grantee will comply with applicable environmental standards,including without limitation applicable laws for the prevention of pollution,management of hazardous waste,and evaluation of environmental impacts. 9.Current Prevailing Rates of Wage and Employment Preference To the extent required by federal and State law construction projects may require certain Grantees to include the requirements for Davis Bacon and Little Davis Bacon when contractingforconstructionservices.This requires contractors to pay minimum rates of pay for specificclassesofworkersandprovidecertifiedpayrollstotheStateDepartmentofLabor.The current wage rates can be found at the following web sites: The Federal wage rates at http:/Avww.wdol.gov/ The State wage rates at http://www.labor.state.ak.us/lss/pamp600.htm If federal funding sources require federal Davis Bacon compliance,the Grantee must use both the Federal and State wage scale and the contractor is required to pay the higher of the State or Federal wage scale.When only State Funds are used that requires "Little Davis Bacon,”the Grantee is only required to follow the State Rate schedule. For projects that are only State funded,contractors are also required to use local residents where they are available and qualified in accordance with AS 36.10.150-180,and 8 AAC 30.064 -088. Page 13 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 The Grantee is responsible for identifying any other sources of project funds and for ensuringcompliancewithapplicablewagescalesforallsourcesofprojectfunding.If a Grantee believes they or their contractors may be exempt from these requirements,they should contact the State of Alaska Department of Labor and Workforce Development,Wage and Hour Administration,for a determination and forward a copy of that determination to the Authority's Grant Administrator. 10.Construction Plans and Specifications Review Prior to public notice of bidding a construction project the Grantee will provide the plans and specifications to the Authority for review.Concurrence that the plans and specifications are consistent with the grant award must be received before grant funds will be released for construction related costs. 1.Construction Insurance and Bonding When the value of the construction is anticipated to be greater than $100,000,prior to beginningconstructiononaprojectfundedbythisgrant,the Grantee or Grantee's contractor(s)must provide the Authority;either a payment and performance bond,as may be required by AS 36.25.010,a surety in form and substance acceptable to the Authority,or some other guarantee or assurance acceptable to the Authority that the Grantee or the Grantee's contractor has the capacity,qualifications,and financial resources necessary to complete construction of the project as proposed in the grant or construction contract(s)funded by this grant. 12.Post Construction Certification Upon completion of construction the Grantee will submit a final report that includes: e Certification that all work is completed in accordance with the grant and all costs claimed are eligible costs and represent work completed on the Project; e Summary of total project cost including detailed funding sources and any outstanding debt; e Certification that there is a release of any contractor or subcontractor liens on the project; Identification of any outstanding construction issues; Demonstration that appropriate insurance is in place and, As-built drawings. 13.Ownership of Facilities The Grantee shall assume all liabilities arising from the ownership and operation of the Project. Grantee will not sell,transfer,encumber,or dispose of any of its interest in the facilities constructed with this grant funding during the economic life of the project without prior written approval of the Authority. 14.Operation and Maintenance of Facilities The Grantee is required to maintain and operate the facilities defined in Appendix C of this agreement for the economic life of the facility or the specific period of time designated herein. In the event that the Grantee is no longer operating the facilities for the intended purposes the Authority may require the Grantee to reimburse the Authority an amount based on the total contribution of the Authority,the value of the assets,and the terms and conditions of this agreement.The Authority may require that the assets acquired under this agreement be sold _and the proceeds returned to the Authority. Page 14 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 15.Performance/Operation and Maintenance (O&M)Reporting If the grant is for Project construction,the Grantee must provide the Authority with aPerformance/O&M Report annually for ten years after Project completion.The Performance/ O&M Report must include:(1)a detailed description of Project operations and maintenance activities and issues;and (2)a detailed description of Project performance,including energyoutput,estimated fuel savings resulting from the operation of the Project,and any other relevantmeasuresofProjectperformancereasonablyrequestedbytheAuthority,a description ofrepairsandmodificationstotheProject,and recommendations for improvements for similar future projects. The Authority may take.into account the Grantee's failure to provide the required annualPerformance/O&M Report in evaluating future applications from the Grantee for grant fundsTheAuthorityencouragesGranteestoprovideannualPerformance/O&M reports for the life oftheProject,and may consider the Grantee's voluntary submittal of annual Performance/O&M reports beyond the first ten years in evaluating future applications from the Grantee for grant funds. 16.Tariffs &Rates for Use of Grant-Funded Assets Rates for power provided as a result of generation or transmission facilities built with grant fundsmaybesubjecttoreviewandapprovalbytheRegulatoryCommissionofAlaska(RCA),or if theratesarenotsubjecttoRCAreviewandapproval,they may be subject to review and approvalbytheAuthoritytoensurereasonableandappropriatepublicbenefitfromtheownershipand operation of the Project. As a condition of the grant,Independent Power Producers will agree to sell energy resources forelectricityandheatatacost-based rate for the economic life of the project.The Authority willhireanindependenteconomisttoprovideguidanceindevelopingacost-based rate for electric sales with an appropriate rate of return on equity. The allowable cost-based rate represents the highest rate that the Independent Power Producer will be allowed to charge.Because the cost-based rates are a grant condition,avoided costs rates or Public Utility Regulations Policies Act (PURPA)rates will not apply for projects which obtain grant funding. Application for a Certification of Public Convenience and Necessity (CPCN)isalso a grantcondition.RCA action related to the issuance of the CPCN must be completed prior to theissuanceofanyconstructiongrantfunding. 17.Grant-funded Assets Not Included with PCE The Grantee agrees that it will not include the value of facilities,equipment,services,or other benefits received under this grant as expenses under the Power Cost Equalization Program orasexpensesonwhichwholesaleorretailratesoranyotherenergytariffsarebased. Page 15 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Appendix C_Grantee Proposal/Scope of work The project includes design and construction of a cordwood fired central heating system based on the Pre-feasibility Assessment for Integration of Wood-Fired Heating Systems prepared byCTAArchitectsEngineers/Lars Construction Management Services and dated July 24,2012. The heating system will serve Minto's Multi-Purpose Building/Lodge and the Health Clinic. The Grantee has committed to making up to $250,000 in energy efficiency improvements in the Lodge and based on photos taken in September 2014,is well into the project.Before receiving final payment for this biomass grant,the Grantee must provide documentation that the improvements were completed and provide an estimate of expected energy savingsresultingfromtheefficiencymeasures. The scope of this project is predicated on completing the weatherization work,includingpreparationofarequiredfinalweatherizationreport.The weatherization improvements should reduce the energy requirements identified in the Pre-Feasibility Assessment for the Lodge.The Grantee must revisit design heat loads and impact on feasibility as part of the 30%Design Phase and indicate the plan for cordwood storage. Other documents required at the 30%Design include,construction cost estimate,updated schedule,site control,Harvest Plan,Business Plan,Wood Purchase Agreement and Heat Sales Agreement (if necessary).These documents must be complete and accepted by AEA prior to release of funds and authorization to proceed to the 65%Design Phase. 65%Design Documents and updated construction estimate and schedule must be completeandacceptedbytheAuthoritypriortoreleaseoffundsformaterials,equipment,etc.requiringlongleadtime.These documents must be complete and accepted by the Authority prior to authorization to proceed to the 95%Design Phase. A 95-percent final design and construction cost estimate must be completed and accepted bytheAuthoritypriortoinitiatingconstruction.An Energy Measuring System (BTU meter(s))shallbeincludedineachphaseofthedesign.BTU meter(s)are required to measure the amount of heat delivered to each facility.This information and respective operating costs shall be reported to the Authority for 10 years following the start-up of the system.The Authority will work with the Grantee to find the most economic Energy Measuring System. The achievement of milestones defines when tasks are eligible for reimbursement.Once a milestone has been reached,the expenses related to that milestone's reimbursable tasks are eligible for reimbursement.Reimbursements are contingent upon all costs being properlysupportedwiththerequireddocumentationasdescribedinAppendixE.The following table outlines the milestones,reimbursable tasks,budget,schedule,and deliverables for this grant. The purchase of equipment to harvest wood or for the purpose of road construction will not be reimbursed unless prior written authorization is provided by the Authority.In order to receive authorization for wood harvesting equipment,the Grantee must provide evidence that the wood cannot be supplied by local woodcutters.Similarly,in order to receive authorization from the Authority to purchase road construction equipment the Grantee must provide evidence that a road is required to access wood in the area. The Grantee shall give the AEA Project Manager 5 days'notice before the kick-off and preconstruction meetings. Page 16 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Milestone Reimbursable Task Budget Start |End Deliverable Date |DateSVTTeeores:©ee aatine,ets dee oe eee Grant From start to grant Feb Nov Monthly reports andAdministrationcloseout2015|2016 deliverablesTCC&Minto in-kind Fic ALIOGE CUD AEE SC ARAR ESCOR ene ea 5 Y BONN-Snendiintty Design,Permitting, Harvest Plan,Feb JunBusinessand$66,950 2015 |2015OperationPlanand CA Conduct Kick-off Feb |Feb |Meeting MinutesMeeting2015|2015 Selection of A/E for Feb Mar |Request forplanninganddesign2015|2015 |Proposals Complete 30%30%Documents forDesign/Feasibility Review and ApprovalUpdatewithO&M and Apr |Junconstructioncost2015|2015estimates;Update project schedule Harvest Plan Feb Jun |Harvest Plan for2015{|2015 |Review and ApprovalBusinessandBusinessand Operation Plan,Operation Pian forincludingwoodFeb|Jun |Review and Approvalpurchaseagreement2015|2015andheatsales agreement compere ein Design Jul Aug 65%Documents forwithCostEstimateReviewandApproval schedule 2015 |2015 Ppnwe Compete ein pests Sep Oct 95%Documents forwithCostEstimateanReviewandApproval Schedule 2015 |2015 PP Construction Oct Oct |ConstructionDocuments2015|2015 |Documents aoe oe on ..sows -#.ee a ee Sn neo Construction Nov Oct138,650 |5015 |2016Pre-construction Meeting Minutes ;Meeting with Final Construction Cost Construction Cost Nov |Nov |Estimate andEstimateand2015|2015 |ConstructionConstructionScheduleSchedule by Contractor Long lead Procurement Aug |Aug |Monthly Reports2016|2016 Page 17 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 On-site Construction Dec |Aug |Monthly Reports2015|2016 Startup and Substantial Testing/Substantial ae xe Completion ReportCompletionw/Punch list Final Completion Letter statingOctOct|Punchlist items are2016|2016 |completed ieee rm ares A oe can a we endGrantCloseout3,000 Grant Closeout Oct Nov |Provide electronic file2016|2016 |of closeout document &executed Notice of Project and Grant Closeouteemcous:ay ane nef rene at aa ee cee eeefeoA.fo ate a -eek oe . Harvest TBD Requires A Equipment/Road 25,000)TBD |TED Authorization Harvest Equipment Photos &Receipts Truck Photos &Receipts 2 Mile Harvest Road Photos :SER UTALNN W ae ae -Total $303,600 Page 18 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Appendix D Project Management &Reporting Requirements 1.Project Management The Grantee will notify the Authority immediately of any significant organizational changesduringthetermofthegrant,including changes in key personnel or tax status,any unforeseenproblemorprojectdelaythatmaycauseachangetotheworkplanorbudgetorthatmayotherwiseaffecttheGrantee's ability to perform its commitments under this Grant Agreement.Any unreported or unapproved changes to the work plan or budget evident in reports may resultinanamendmentbeingrequired,costs disallowed,suspension or termination of the grant as described in Appendix A. 2.Contact Persons For the Grantee For The Authority Grant Manager Grant Manager Bessie Titus Shawn Calfa,Grants Administrator P.O.Box 26 813 W.Northern Lights Blvd. Minto,AK 99758 Anchorage,Alaska 99503 Bessie.titus@tananachiefs.org scalfa@aidea.org 907-798-7530 907-771-3031 Project Manager Project Manager Bessie Titus Jim Vail P.O.Box 26 813 W.Northern Lights Blvd. Minto,AK 99758 Anchorage,Alaska 99503 Bessie.titus@tananachiefs.org jvail@aidea.org 907-798-7530 907-771-3064 3.Monthly Progress and Financial Reports The Grantee will provide monthly progress and financial reports by email (or other method allowed by the Authority,if email is not available)to both the Authority Project Manager.ThesereportsareduestartingthefirstfullmonthaftertheexecutionofthisAgreement.This reportmustupdatetheAuthorityontheproject's progress,regulatory and compliance issues,possible delays,and grant expenditures during the month.These Monthly Progress Reports,which are due within 30 days of the end of the previous month,must summarize,in one or two pages,the progress made on grant tasks during the month and identify any difficulties in completing tasksormeetinggoalsordeadlines.The Grantee must also include with the report copies of anyworkproductsduetotheAuthorityduringthisperiod. Page 19 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Reports are considered late five (5)days after the due date.No further payments will be made without submission and approval of required reports.Work completed after the twenty-day period when required reports have not been submitted is at the Grantee's risk,and costs incurred may be disallowed.Repeated failure to submit reports in a timely manner could result in suspension or termination of the grant. All reports and deliverables required in this agreement must have been submitted and approved by the Authority prior to the final payment being released. 4.Documentation and Record Keeping The Grantee shall maintain the following in their files: Grant application, Grant agreement and any amendments, All written correspondence or copies of emails relating to the Grant, Reports,including any consultant work products, A separate accounting of grant income and expenditures, Supporting documentation for the expenditures charged to the grant (including supporting documentation for all required matching contributions). The Authority and any authorized federal representative may inspect,in the manner and at any reasonable time either considers appropriate,the Grantee's facilities,records,and activities funded by this Grant Agreement. Page 20 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 AppendixE Project Budget &Reimbursement Provisions ° 1.Allowable Costs Allowable costs under this grant include all reasonable and ordinary costs for direct labor & benefits,travel,equipment,supplies,contractual services,construction services,and other direct costs identified and approved in the Project budget that are necessary for and incurred as a direct result of the Project and consistent with the requirements noted in Appendix B 3 Eligible Costs. A cost is reasonable and ordinary if,in its nature and amount,it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. Allowable costs are only those costs that are directly related to activities authorized by the GrantAgreementandnecessaryfortheProject.The categories of costs and additional limits or restrictions are listed below: a.Direct Labor &Benefits Include salaries,wages,and employee benefits of the Grantee's employees for that portionofthosecostsattributabletothetimeactuallydevotedbyeachemployeeto,and necessaryfortheProject.Direct labor costs do not include bonuses,stock options,other paymentsabovebasecompensationandemployeebenefits,severance payments or other termination allowances paid to the Grantee's employees. b.Travel,Meals,or Per Diem Include reasonable travel expenses necessary for the Project.These include necessarytransportationandmealexpensesorperdiemofGranteeemployeesforwhichexpensestheemployeesarereimbursedundertheGrantee's standard written operating practice fortravelandperdiemorthecurrentStateofAlaskaAdministrativeManualforemployee travel. c.Equipment Include costs of acquiring,transporting,leasing,installing,operating,and maintainingequipmentnecessaryfortheProject,including sales and use taxes. Subject to prior approval by the Authority Project Manager,costs or expenses necessary torepairorreplaceequipmentdamageorlossesincurredinperformanceofworkunderthegrantmaybeallowed.However,damage or losses that result from the Grantee's - employees,officer's,or contractor's gross negligence,willful misconduct,or criminal conduct will not be allowed. d.Supplies Include costs of material,office expenses,communications,computers,and suppliespurchasedorleasedbytheGranteenecessaryfortheProject. Page 21 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 2. e.Contractual services Include the Grantee's cost of contract services necessary for the Project.Services may include costs of contract feasibility studies,project management services,engineering and design,environmental studies,field studies,and surveys for the project as well as costs incurred to comply with ecological,environmental,and health and safety laws. f.Construction Services For construction projects this includes the Grantee's cost for construction contracts,labor, equipment,materials,insurance,bonding,and transportation necessary for the Project. Work performed by the Grantee's employees during construction may be budgeted under direct labor and benefits.Contracted project management or engineering may be budgeted under contractual services and major equipment purchases made by the Grantee may be budgeted under equipment. g.Other Direct Costs In addition to the above the following expenses necessary for the Project may be allowed. e Net insurance premiums paid for insurance required for the grant Project; e Costs of permits and licenses for the grant Project; e Non-litigation legal costs for the Project directly relating to the activities;in this paragraph,"non-litigation legal costs”includes expenses for the Grantee's legal staff and outside legal counsel performing non-litigation legal services; e Office lease/rental payments; e Other direct costs for the Project directly relating to the activities and identified in the grant documents;and/or e Land or other real property or reasonable and ordinary costs related to interests in land including easements,right-of-ways,or other defined interests. Specific Expenditures not allowed Ineligible expenditures include costs for overhead,lobbying,entertainment ,alcohol,litigation, payments for civil or criminal restitution,judgments,interest on judgments,penalties,fines, costs not necessary for and directly related to the grant Project,or any costs incurred before the beginning date of the grant as indicated on the signature page. Overhead costs described in this section include: e salaries,wages,applicable employee benefits,and business-related expenses of the Grantee's employees performing functions not directly related to the grant Project; e office and other expenses not directly related to the grant Project;and e costs and expenses of administration,accounting,human resources,training,propertyandincometaxes,entertainment,self-insurance,and warehousing. Page 22 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 3.Match The Grantee is required to provide $28,800 of in-kind match for this Project.Cash match will be applied based on a percentage basis unless otherwise specified in the budget in Appendix C. 4.Cost Share Match Requirements Cost sharing or matching is that portion of the Project costs not borne by the Authority.The Authority will accept all contributions,including cash and in-kind,as part of the Grantees'cost sharing or matching when such contributions meet the following criteria: 5. Are provided for in the Project budget; Are verifiable from the Grantee's records; Are not included as contributions for another state or federally assisted project or program;(The same funds cannot be counted as match for more than one program.) Are necessary and reasonable for proper and efficient accomplishment of the Project or program objectives; Are allowable costs; Are not paid by the State or federal government under another award,except for those authorized by the State or federal statute to be used for cost sharing or matching; Must be incurred within the grant eligible time period.The Authority may allow cost sharing or matching contributions that occurred prior to the grant eligible time period for projects that involve construction. Valuing In-Kind Support as Match If the Grantee chooses to use in-kind support as part of or its entire match,the values of those contributions must be approved by the Authority at the time the budget is approved.The values will be determined as follows: The value of real property will be the current fair market value as determined by anindependentthirdpartyoravaluationthatismutuallyagreedtobytheAuthorityandthe Grantee and approved in the grant budget. The value assessed to Grantee equipment or supplies will not exceed the fair market value of the equipment or supplies at the time the grant is approved or amended. Equipment usage will be valued based on approved usage rates that are determined in accordance with the usual accounting policies of the recipient or the rates for equipment that would be charged if procured through a competitive process.Rates paid will not exceed the fair market value of the equipment if purchased. Rates for donated personal services will be based on rates paid for similar work and skill level in the recipient's organization.If the required skills are not found in the recipientorganization,rates will be based on rates paid for similar work in the labor market. Fringe benefits that are reasonable,allowable,and allocable may be included in the valuation. Transportation and lodging provided by the Grantee for non-local labor will not exceed the commercial rates that may be available within the community or region. Page 23 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 6.Grant Disbursements The Grantee must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications.(See Attachment 1). Reimbursements are made for actual costs incurred and must be for approved milestones.The back-up documentation must demonstrate the total costs incurred are allowable,and reflect the amount being billed.Documentation must include: e Aledger summarizing cost being billed; e A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment; Travel and per-diem reimbursement documentation; Contractor or vendor pay requests; Itemized invoices and receipts;and Detailed ledger of costs being charged to this grant. Additionally,the Grantee may be required to provide proof of payment of the incurred costs at the request of the Authority. Payment of grant funds will be subject to the Grantee complying with its matching contribution requirements of the Grant. Payment of grant funds will be made by the Authority to the Grantee within 30 days from receiptofaproperlycompleted,supported,and certified Reimbursement Request (See Attachment 1). 7.Withholding of Grant Funds If,upon review of the monthly billings,the Authority discovers errors or omissions in the billingsitwillnotifytheGranteewithinthirty(30)days of receipt of the billing.Payment for the portion ofbillingsforwhichthereisanerrororomissionmaybewithheldpendingclarificationbyGrantee. Grant funds may be withheld for the following reasons: e The Grantee fails to provide adequate back-up documentation. e The Authority determines that a specific expense is not allowed under the grant. e The Grantee's matching contribution requirements are not met. Up to 10%of the Authority's contribution of grant funds may be retained by the Authority until the Project is completed and all required final documentation and reports are received and accepted by the Authority. 8.Advance Disbursements In most instances,payments to a Grantee will be made on a cost reimbursable basis.If the Authority determines that cost reimbursement will significantly inhibit the Grantee's ability toperformtheProjectanddeterminesthatanadvanceisinthepublicinterest,the Authority mayrecommendanadvancetotheGranteeofanamountnottoexceedaprojectedthirty(30)daycashneed,or twenty percent (20%)of the grant amount,whichever amount is less. Page 24 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Before the Authority will issue an advance,the Grantee must provide in writing,and theAuthoritymustapprovea"Request for Advance Payment”form which includes: a.justification of the need for the advance; b.documentation of anticipated line item costs associated with the advance. All advances will be recovered with the Grantee's next Financial/Progress Report form.Should earned payments during the terms of this Grant Agreement be insufficient to recover the full amount of the advance,the Grantee will repay the unrecovered amount to the Authority whenrequestedtodosobytheAuthority,or at termination of the Grant Agreement. 9.Unexpended Grant Funds and Interest Earned Any grant funds not expended under this agreement and any interest accruing on the grantfundsbelongtotheAuthorityandshailbereturnedtotheAuthority. 10.Budget Adjustments and Changes When a Grantee faces increased unbudgeted costs,the Grantee should contact the AuthorityProjectManager.Budget adjustments cannot increase the grant award amount.Cost overruns that may require reduced scope of work will require Authority approval and an amendment to the grant.If a budget adjustment or other changes indicate to the Authority Project Managerthattheprojectcannotbecompletedascurrentlyplannedandbudgetedfor,the AuthorityProjectManagerwillnotapprovethereleaseofadditionalgrantfundsuntiltheGranteeprovidessufficientinformationonhowtheGranteeintendstocompletetherevisedproject. Budget Adjustments The Grantee shall identify budget changes on its Financial Reports submitted to the Authority. At least quarterly,the Authority will compare actual costs to budgeted distributions based on the Financial Report/Request for Reimbursement form.Costs charged to grant funds must reflectadjustmentsmadeasaresultoftheactivityactuallyperformed.The budget estimates or otherdistributionpercentagesmustberevisedatleastquarterly,if necessary,to reflect changed circumstances. Page 25 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment 1 Financial Report/Request for Reimbursement Form THIS REQUEST IS FOR FINAL PAYMENT Cj Grantee:Village of Minto Project:Biomass Heat for Minto Community Buildings Period:to Grant Number:7071032 A B c DeBeCc EzA-D oo PORUDGET EXPENDITURES ETHIS PERIOD.|EXPENDITURES |GRANT BALANCE BY TASK OR MILESTONE ': Grant Administration $0 30%Design &Support Documents 40,900 65%Design,Permitting &Support Documents 10,900 95%Design &Support Documents 40,900 Permitting 2.100 Construction Documents 14 00 Engineer Construction Administration 4,100 Harvest Plan 7,800 Final Business and Operation Plan 19,150 Preconstruction Meeting 1,200 Long Lead Material Procurement 26,100 On-site Construction 403,850 Start-up;Testing and Substantial Completion 4,000 Final Completion 3,500 Grant Closeout 3,000 Harvest Equipment 78,000 : Harvest Truck 41,000 2 Mile Harvest Road 6.000 TOTAL $303.600 BY FUND SOURCES Grant Funds $274,800 Grantee Match -In-Kind 28 800 TOTAL $303.600 Please submit this form and the supporting documentation to aeapayables@aidea.orgCERTIFICATION Certified By: Printed Name:Printed Name: Title:Date.-----_-----_Title: Prepared By: Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. i certify to the best of my knowledge and belief that the information reported on both the Financial Report above and the attached Progress Report are correct.In addition,funds were spent and work performed in accordance with the grant agreement terms and conditions. Date: Page 26 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment 2 Progress Report Form Grantee:Village of Minto Project Name:Biomass Heat for Minto Community Buildings Grant #7071032 Period of Report:to Project Activities Completed: Existing or Potential Problems: Activities Targeted for Next Reporting Period: Prepared By:Date: Printed Name: Page 27 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment 3 Notice of Project and Grant Closeout | NOTICE OF PROJECT AND GRANT CLOSEOUT ALASKA ENERGY AUTHORITY Project Name:|Biomass Heat for Minto Community Buildings Grantee:Village of Minto Grant Number:7071032 The Alaska Energy Authority certifies and acknowledges that the Project referenced above has been completed,and that all tasks have been satisfactorily carried out in accordance with the terms and conditions of Agreement Number:7071032. Project Manager Date Alaska Energy Authority Village of Minto certifies that the Project named above is complete in accordance with the terms and conditions of Alaska Energy Authority Agreement Number:7071032. Village of Minto also certifies that,we have been reimbursed for all eligible expenses pertaining to 7071032,and that as of the date of signature,no further reimbursements will be requested for any activity related to the Project identified above. Pursuant to Appendix B1 #15 'Performance/Operation and Maintenance (O&M)Reporting',the Grantee is required to provide detailed reports annually,for ten years. Total project cost $ The total project cost should include all expenses related to this grant funded project (grants, loans,match,etc.).It should include design and construction costs,but should not include feasibility and reconnaissance work. Notes/comments:___Please attach on a separate page Authorized Signature Title Printed Name Date Page 28 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment 4 Grantee Certification | CERTIFICATION OF GRANTEE AND LOWER-TIER PARTICIPANTS REGARDING DEBARMENT,SUSPENSION,AND OTHER INELIGIBILITY AND VOLUNTARY EXCLUSION Grantee Village of Minto P.O.Box 26 Minto,Alaska 99758 I,Cavla Fmt,,Chel hereby certify on behalf (Name and title of official) of Village of Minto that: (1)The prospective Grantee and lower tier participant certifies,by submission of this letter,that neither it nor its "principals"[as defined at 49 C.F.R.§ 29.105(p)]is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency.In the event,your company or any principals become ineligible from participating in federally funded transactions,you are required to notify us immediately. (2)When the prospective Grantee and lower tier participant is unable to certify to the statements in this certification,such prospective participant shall attach an explanation to this proposal. Executed this_Z 2 day of hAayvchk ,201S By:Corl,raaNaeeas (Signature of authorized official) Ciwies (Title of authorized official) Page 29 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 DEBARMENT,SUSPENSION,INELIGIBILITY &VOLUNTARY EXCLUSION -49 CFR Part 29;Executive Order 12549 {Applicable to all Federal-aid contracts which exceed $25,000] Instructions for Certification: 1.The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into.If it is later determined that the prospective Grantee and lower tier participants knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,THE AUTHORITY may pursue available remedies, including suspension and/or debarment. 2.The prospective Grantee and lower tier participants shall provide immediate written notice to THE AUTHORITYif at any timetheprospectiveGranteeandlowertierparticipantslearnsthatitscertificationwaserroneouswhensubmittedorhasbecomeerroneous by reason of changed circumstances. 3.The terms "covered transaction,""debarred,""suspended,”"ineligible,""lower tier covered transaction,""participant,”"persons," "lower tier covered transaction,""principal,”"proposal,”and voluntarily excluded,”as used in this clause,have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 [49 CFR Part 29].You may contact THE AUTHORITY for assistance in obtaining a copy of those regulations. 4.The prospective Grantee and lower tier participants agrees by submitting this proposal that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized in writing by THE AUTHORITY. 5.The prospective Grantee and lower tier participants further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction",without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6.A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transactionthatitisnotdebarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A participant may decide the method and frequency by which it determines the eligibility of its principals.Each participant may,but is not required to,check the Non-procurement List issued by U.S.General Service Administration. 7.Nothing contained in the foregoing shall be construed to require establishment of system of records in order to render in good faith the certification required by this clause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8.Except for transactions authorized under Paragraph 5 of these instructions,if a participant in a covered transaction knowingly enters into a Jower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to all remedies available to the Federal Government,THE AUTHORITY may pursue available remedies including suspension and/or debarment. Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction (1)The prospective Grantee and lower tier participants certifies,by submission of this bid or proposal,that neither it nor its "principals”[as defined at 49 CFR §29.105(p)]is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. (2)When the prospective Grantee and lower tier participants is unable to certify to the statements in this certification,such prospective participant shall attach an explanation to this proposal. The Grantee,Village of Minto certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure,if any.In addition,the Grantee understands and agrees that the provisions of,49 CFR §29 apply to this certification and disclosure,if any.Signature of Grantee's Authorized Official:CaO,Sna. Name and Title of Grantee's Authorized Official:___{\n {rf Date: Page 30 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment 5 Waiver of Sovereign Immunity (if Required)- WAIVER OF SOVEREIGN IMMUNITY RESOLUTION NUMBER.2 O15-I] A RESOLUTION OF THE Village of Minto accepting State of Alaska,Alaska Energy Authority Grant number 7071032 for the Biomass Heat for Minto Community Buildings and waiving sovereign immunity from suit for actions arising out of,or in connection with,the Grant. WHEREAS,the Authority requires as a condition of the Grant that the Village of Minto irrevocably waive any sovereign immunity which it may possess,and consent to suit against itself or its officials as to all causes of action arising out of or in connection with the Grant Agreement; NOW THEREFORE BE IT RESOLVED THAT: 1.Village of Minto (VOM)hereby consents to suit by the State of Alaska against (VOM)and its officials in state court,federal court or in administrative proceedings with respect to any disputes,claims or causes of action (including without limitation enforcement or injunctive relief)arising out of or in connection with Grant Agreement 7071032;the contractual duties assumed by (VOM)under that agreement,and anyotheragreementpertainingtothegrant-funded project;or the operation of the facility following construction. 2.(VOM)hereby consents to levy,execution,or garnishment against (VOM)'s real and personal property,however held and wherever located,for any judgment or order entered in any lawsuit or administrative proceeding related to or arising out of Grant Agreement 7071032;the contractual duties assumed by (VOM)under that agreement, and any other agreement pertaining to the grant-funded project;or the operation of the facility following construction,including,but not limited to,awards of attorney's fees and costs entered by any court. 3.(VOM)consents to the assertion by the State of any defenses,cross-claims,or counterclaims in any civil action that is filed by (VOM)against the state. 4.With respect to a claim or action by a force account employee or other employee of (VOM)arising out of or in connection with Grant Agreement 7071032;,the contractual duties assumed by (VOM)under that agreement,and any other agreement pertaining to the grant-funded project;or the operation of the facility following construction,(VOM) waives sovereign immunity to the extent of,and to the extent necessary to secure, insurance coverage including workers compensation insurance. Page 31 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 5.This waiver shall in no case be deemed a waiver or consent to suit,tax,or anyotherchargeagainst(VOM)by any party other than the State of Alaska,except as specifically provided in (4)above. 6.Bessie Titus,Tribal Administrator is hereby authorized to negotiate,administer and execute on behalf of Village of Minto Grant number 7071032 for the Biomass Heat for Minto Community Buildings and to negotiate,execute,and administer any other documents,agreements,and contracts required under or related to the Grant Agreement including subsequent amendments. PASSED AND APPROVED BY Minty Ville Corneil On Proiil 14,F0IS 26+ IN WITNESS THERETO BY:SIGNATURE OF PRESIDENT Signaturd Yr PGs Title0 Lie Attest:SIGNATURE OF CLERK/SECRETARY signature ZAP THe Secte tas 4 Page 32 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 |Attachment6 O&M Reporting 7] Annual Cordwood -Biomass Performance and O&M report Project:Author:Report Date: Location:Grant#:Reporting Period: Phone#: Is Operations and Maintenance conducted by the same operator who runs the diesel system?Y/N If yes,approximately what percentage of the operator's time per year is spent on the renewableenergyportionifthesystem?% A.Project Performance Th BTU Delivered Cords of {using Average Diesel}RenewablCordsof|Firewood |Average |72000000 |eye ou|Efficiency of System Operation vadFirewood|Used for |Biomass Fuel pellets)Price Used for}Offset Heating]Maintenance TotalProduced|Heating Price (CALCULATED Heating System CostDate(cords)(cords)($/ton)*or measured)($/gallon)(%)($)Jan Feb Mar Apr May June Jul Aug Sept Oct Nov Dec To date P Page 33 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 Firewoo Date Number of Cords of Firewood Sold Electrical Income from the Sale of Firewood Cords of Firewood Used for Electricity (Cords) Average Biomass Fuel Price ($/ton)* Net Generation Blomass kWh Net Generation Diesel kWh Total Net Generation kWh Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec To date Ei Date Station Service kWh Local Fuel Oil Price Used for Electric Generation ($/gallon) Average Diesel Efficiency (kWh/gallon) Renewable Energy System Operation and Maintenance Total Costs ($) Jan Feb Mar Apr May June Jul Aug Sept Oct Nov Dec To date Page 34 of 35 Biomass Heat for Minto Community Buildings Grant Agreement #7071032 B.Operation and Maintenance Renewable Energy System only (Compiled from daily log of operational history) Cordwood Biomass DowntiDatehrs)Total O&M/Repair Costs ($)*Total Repair Cost ($)* Dec *Includes both labor and materials/parts C.Narrative (Provide narrative of operational performance over the reporting year) D.Daily Logs (please attach copies Page 35 of 36 at "ga: Fé * ys so i |Attachment 2.Progress Report Form Grantee:Village of Minto Project Name:Biomass Heat for Minto Community Buildings Grant #7071032 Period of Report:June 1,2015_Thru__February 29,2016 Project Activities Completed: Minto was in discussions with ANTHC to determine whether they would manage the project. Due to projected funding shortfall,ANTHC declined taking over grant management of the project.Minto is in discussions with AEA to determine the best path forward. Existing or Potential Problems: Potential that the grant funds are insufficient for the project.Minto does not want to manage the project in house. Activities Targeted for Next Reporting Period: Examine options and make decision: e No project and return grant to AEA. e Hire Independent Project Manager (Dave Pelunis-Messier) e Request that grant be managed by AEA. Prepared aye 02 Date:3]IM (lo Printed Name:Qa (,Tack eaNERrae 03 Ayes =RS peeae ATEN AE NR .eed et oF SPEBEERETEoecellE ,|Attachment 1 Financial Report/Request for Reimbursement Form | THIS REQUEST IS FOR FINAL PAYMENT [_] E Grantee:Village of Minto Project:Biomass Heat for Minto Community Buildings :Period:June 1,2015 __to February 29,2016 Grant Number:7071032: 4 A B c D#B¢C EsA-D BUDGET SUMMARY TOTAL GRANT;PRIOR EXPENDITURES TOTAL BALANCEBUDGET[EXPENDITURES THIS PERIOD EXPENDITURES GRANT BY TASK OR MILESTONE Grant Administration $0 30%Design &Support Documents 10,900 |$-0-$-0-$-0-10,900 565%Design,Permitting &Support Documents 10,900 |$-0-$-0-$-0-19,909 95%Design &Support Documents 10,900 |$-0 $-0-«|$0 10,990Permitting2,100 |$-0-$-0-\$-0-2,100ConstructionDocuments1.100 |$0 $-0-$-0-4100 Engineer Construction Administration 4.100 |$-0-$-0-$-0-4,109 Harvest Plan 7,800 |$-0-$-0-$-0-7,800 Final Business and Operation Plan 19.150 |$-0-$-0-$-0-19,160 Preconstruction Meeting 1.200 |$-0-$-0-$-0-1.200 Long Lead Materiai Procurement 26.100-4 $-0-$-0-$-0-26,100 On-site Construction 103,850 |$-0-$-0-$-0-103,850 -Start-up;Testing and Substantial Completion 4.000 |$-0-$-0-$-0-4,000 Final Completion 3,500 |$-0-$-0-$-0-3,500GrantCloseout3,000 |$-0-$-0-$-0-3,000 Harvest Equipment 78,000 |$-0-$-0-$-0-78,000 Harvest Truck 11,000 |$-0-$-0-$-0-11,000 2 Mile Harvest Road 6,000 |$-0-$-0-$-0-6.000 TOTAL $203,600 $-0-$-0-$-0-$203.600 BY FUND SOURCES Grant Funds $274,800 |$-0-$-0-$-0-$274,800 Grantee Match -In-Kind 29.800 |$-0-$-0-$-0-28 800-0--0-ror $303,600 |$$-0 $-0-$303,600 Please submit this form and the supporting documentation to aeapayables @aidea.orgCERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report.One signature should be the authorized representative oftheGrantceorganizationorhighestrankingofficer;the other should be the person who prepared the report. 1 certify to the best of my knowledge and belief that the information reported on both the Financial Report above and the attached Progress Report are correct.Inaddition,funds were spent and work performed in accordance with the grant agreement terms and conditions. . Certified By:it a Prepared By:xsPrintedNaine:Cay La ace Printedl Name: oe__|Title.Okcte€Date:BAIN tus Title:Date: a _! I=/ALASKA@ampENERGYAUTHORITY AEA Trip Report Locations and Dates:Minto,AK.Flew Anchorage to Fairbanks 5/4/16;drove to Minto, returned to Fairbanks,then to Anchorage on 5/5/16. Travelers:Jim Vail Purpose of trip:Site visit and kick-off meeting with Minto Council to discuss Biomass Project. Dave Messier participated by telecom. Follow-up items needed: Prepare Amendment for Grant #7071032. To include putting Dave Messier with TCC in as Grant Contact and Project Manager. Clarify SOW and compress Milestone definitions and adjust Schedule to mimic current conditions resulting from delayed start of project.Note that completion date has not changed. Project is still scheduled to complete before the end of 2016. Get copy of DOE Energy Efficiency Rehab Grant ($250,000)completion for the Lodge Project. This is prerequisite for final payment of Biomass Grant #7071032. What information would be valuable to a project manager or management? DOE Energy Efficiency Rehab Grant ($250,000)for the Lodge Project was completed Copy of final financial report is attached.This portion of Grant #7071032 has been met. Significant Contacts:Carla Smith,Chief;Bessie Titus,City Administrator;Dave Messier, Project Manager;Keith Charlie,Biomass Plant Operator Photos:H:\AEA Projects\Wood Energy\Minto Biomass\Photos\5-5-16 minto Notes: Members of Council,Dave Messier via telecom;several interested students.Several avenues for implementation were evaluated for this grant including having it manage by ANTHC,IRHA, making it an AEA managed grant and having Dave Messier be the project manager. The council and community are excited with the selected approach and look forward to a working cordwood heat system in the fall.In addition to reducing the heat fuel cost,harvesting the cordwood locally will provide a source of revenue for the local wood cutters. Village needs to start purchasing cordwood as soon as the secured storage area is complete.This is critical in order to have reasonably seasoned wood when the boilers are ready to operate. Dave is going to purchase all major materials and equipment and plans to use local labor and specially contractors. 813 West Northern Lights Boulevard Anchorage,Alaska 99503 T 907.771.3000 Toll Free (Alaska Only)888.300.8534 F 907.771.3044 PINTO DOE GRANT fpejeLl BERCKEP FEDERAL FINANCIAL REPORT (Follow form instructions)1.Federal Agency and Organizational Element 2.Federe!Grant or Other Kientitying Number Assignad by Federal Agency Page of to Which Report is Submitted (To report multipte grants,use FFR Attachment)[4 Department of Energy Minto Lodge Energy Efficiency Rehabilitation Project Award Number:DE-EE00063638 poor]3.Recipient Organization (Name and complete sddress including Zip code) Minto Village Council,PO Box 58026,Minto,AK 99758 4a,DUNS Number 4b.EIN }8.Recipient Account Number or identifying Number 6.Report Type 7.Basis of Accounting (To report muttiple grants,use FFR Attachment)©Quarterly ©Semi-Annual1373922192-6002702 0 Annual B Final Cash ©Accrual 18.Project/Grant Period 19.Reporting Period End Date From:(Month,Day,Year)To:(Month,Day,Year)(Month,Day,Year)06/01/2014 09/30/2015 9/30/2015 10.Transactions |Cumulative (Use lines a-¢for single or mutiple grant reporting) Federe!Cash [To report multiple grants,aiso use FFR Attachment'@,Cash Raceigts 250,000.00b.Cash Disbursements 250,000.00c.Cash on Hand (ine a minus b)0.09 (Use lines 6-0 for single grant reporting) Federal Expenditures and Unobdiigated Balance: d.Total Federal funds authorized 250,000.00 @.Federalshareofexpenditures 260 000 00 {Federal share of unsquideted obtigati 0.00 Total Federal share (sum of ines @ and f)250 000 00 h._Unobligated balance of Federal funds (line d minus 9)0,20RecipientShare:t,_Total recipientsharerequired 143,158.00j._Recipant share of expendiures 313.158 00:k._Remaining raciphent share tp be provided (line 1 minus 2 2.00 Program income:1.Total Federal program income esmed 0.00 tm.Program income expended In accordance with the deduction aMemative 00 fn Program income expended in accordance with the addaion siemative 9.00 0.Unexpended program income (ine I minus line m or line 1}0.{ a.Type |b.Rate ic.Pesiod From jPariodTo id.Base 6.Amount Chargad t.Federal Shere11.Indirect --ne a ee yi =g.Totats:612.Remarks:Flach iy arPIannIes otic econoe by Federal Spnisoig opaey conponce Wil GOveTG GRIESENoindirectExpenseswerechargedunderthisgrant 13.Certification:By signing this report,|certify that Kt ls true,complete,and accurate to the best of my knowledge.|am aware thatscyfaise,fictitious,of fraudulent information may subject me to crimtnel,civil,or administrative penaliies.(U.S.Code,Tite 18,Section 1001}[&.Typed or Printed Name and Tite of Authorized Certifying Official Cc.Telephone (Area code,number and extension) . .907-798-7112BessieTitusaEneleidree bessie.ttus@tananachiefs.org bh.Signahge of Authorized :@.Date Report Submitted (Month,Day,Year)BL.eo 10/15/15 14.3Agencyuse ont.- OMB ApprovasNumber,0348-0061ExpirationDate:1091/2011IaperwortBurdenStatementAccordingtothePaperworkReductionAct,as amended,ne persons are required fo respond to &collectionofinf t uniets it displays a valid OMB Control Number.The valid OMB controtSearcheinetatcoaneectionis6248-0061 Public reporting burden for this ect shah tion is esta dlo 9¢1.5 hours per response,including ima for reviewing Frsearchingexistingdala6.g Intaining the data needed,and het jewing the coBection of information.Send comments regarding the burden estimate or sry otherJes[espect of is conection of Weomesons clang supgentrs forewing fia burden ha Offea of Mansgamect andBudget.Paperwork Reduction Project (0348-0060),Washington DC 20503.| .TANGIBLE PERSONAL PROPERTY REPORT -..Disposition Report/Request (SF-428-C) SF-428 _ Page of Pages 1.Federal Agency and Organization Element to 2.Federal Grant or Other Identifying 3a.DUNS 3b.EIN Which Report is Submitted Number Assigned by Federal Agency nt of Energy,EERE 13739221 92-6002702 Minto Lodge Energy EfficiencyRehabilitationProject-_->OE-388 4.Recipient Organization (Name and complete address including zip code)5.Recipient Account or IdentifyingNumber Pp §Mi 6.Attachment (Check applicable)7,Supplemental Sheet -Annual Report (SF-428-A)_._Yes X__Final (Award Closeout)Report (SF-428-8)X.No 8.Comments No tangible personal property that exceeds $5000 in value was purchased with this funding.The funding was onlyusedtocontractoutforworktoretrofittheMintoLakeviewLodgewithEnergyEfficiencyretrofitmeasures. 9a.Typed or Printed Name and Title of Authorized CertifyingOfficial @:tib in 9c.Telephone (area code,number,extension) -907-798- 9d.Email address is ni fe 9b.Soaue of suorzed apieing Official 9e.Date report submitted (Month,Day,Year) 140"Agancy us pM ey es a re TsMOMAgerICY:USE,OFily:vr moQiSeeertettLcccaeeecmnaeeeeeeceeaha thee TANGIBLE PERSONAL PROPERTY REPORT Final Report SF-428-B Federal Grant or Other ideIdentifying Number Assigned by Federal Agency (Block 2 on SF-428).ne E Rehab 1.Report (Select all that apply) a.__Federally-owned Property (List on Supplemental Sheet SF-428S or recipient equivalent and complete Section 2a below.) b.____Acquired Equipment with acquisition cost of $6,000 or more for which the awarding agency has reserved the right to transfer tile(List on Supplemental Sheet SF-428S or recipient equivalent and complete Section 2b below.) c.___Residual Unused Supplies with total aggregate fair market value exceeding $5,000 not needed for any other Federally sponsored programs or projects.(Complete Section 2c below) d._X__None of the above 2.Complete relevant section(s)eee ee Agency aoeame=aiaes ,2a.Federaily-owned Pro Aea)yesponteaesa otF =iia! @ __Request transfer to Award (i)___Request Federal Agency disposition instructions (iil)___Other (Provide detail in Block 3 or attach request) 2b.Acquired Equipment (Select one or more.)y.nes 's -Seite "f')___Request unconditional transfer of title with no 1)(Recipientrequest ar'en mAfurtherobligationtotheFederalGovernment.(it)-{Dispose 'wae sr sey Teyet:here Poet eI NE 2 te (ii)__Request Federal Agency disposition instructions Note:If the awarding agency does not provide dispositionInstructionswithin120daystherecipientmaycontinueto use the equipment for Federally supported projects ordisposeinaccordancewiththeapplicablepropertystandards. oar aaeieeeeeeniears -Meg eT i in agg TET Pp P APP ee :.mF '8 . la .to, 2c.Reportable Residual Unused Suppiles @ __Sale proceeds or__Estimate of currentfairmarket value sccscscescoccsesscsssenn =$_ (i)Percentage of Federal participation ocsscsccnssnsenscossscccacccccsccscccccscesanccsense (lil)Federal share .ccsecsonsaccnscvecssccccvcnssccccscscccccsscceavsvscsevassencsocsasceses §-§, {iv)Sellingandhandling allowance ...cccecsccarrcccccccovccccccccsevevecesccesssronscccess $ (v)Amount remittedtotheFederal Government....sscsccccseccrcccvsccvccscsccccossesees $0 3.Comments This award was used exclusively for a contract that hired IRHA to complete work on the Minto Lakeview Lodge. Minto Village Council did not retain any property that was individually worth more than $5000 other than the items involved in the Energy Efficiency retrofit measures that are now part of the Minto Lakeview Lodge (doors,windows lights etc).We retained no equipment individually worth $5000 or more as part of this project.,caacaiFINAL REPORT ATTACHMENT TO SF-428 SF.Final Report Form -AttachmenttoSF-428OMBApprovalNumber. :Instructions for Tangible Personal Property Report:SF-428 The estimated annual public reporting burden for the collection of information on this form and its attachments is estimated to average 2.75 houre perrespondent,includingtimeforreviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing andreviewingthecollectionofinformation.Sead comments regarding the burden estimate or any other aspect of this collection of information,Inctudingsuggestionsforreducingthisburden,to the Office ofManagement and Budget,Paperwork Reduction Project (0348-0043),Washington,DC 20503. This is a standard form to be used by awarding agencies to collect information related to tangible personal property {equipment andsupplies)when required by a Federal financial assistance award.The form consists of the cover sheet (SF-428)and three attachmentstobeusedasrequired:Annual Report,SF428-A;Final (Award Closeout)Report,SF-428-B;and a Disposition Request/Report,SF-428-C.A Supplemental Sheet,SF-428S,may be used to provide detaiied individual item information. A.General Instructions: Tangible personal property means property of any kind,except real property,that has physical existence.It includes equipment andsupplies.It does not include copyrights,patents or securities.For convenience,throughout this form and its attachments,the termpabeeadwillbesynonymouswithtangiblepersonalproperty.The terms equipment and supplies will be used when referring to specificrequirements. Property may be provided by the awarding agency or acquired by the recipient with award funds,Federally-owned property consists ofitemsthatwerefurnishedbytheFederalgovernment. Recipients of Federal assistance awards may be required to provide Federal awarding agencies with information conceming property intheircustodyannually,at award closeout or when the property is no longer needed.Specific requirements wil vary based on awardprovisions,the type of property (equipment or supplies)and whether the property is Federally-owned.This reporting form and itsattachmentsareintendedtoassistrecipientstoprovidenecessaryinformationwhenitisrequired. 1.Federal Agency and Organizational Element to Which Report is Submitted.Enter the name of the Federal agency and theagencyorganizationelementidentifiedintheawarddocumentorasotherwiseinstructedbytheagency.The organizational element is@sub-agency within a Federal agency.For example,the Air Force Office of Scientific Research (AFOSR)is an organizational elementwithintheDepartmentofDefense. 2.Federal Grant or Other Identifying Number Assigned by Federal Agency.Enter the Federal grant,cooperative agreement orotherFederalfinancialassistanceawardinstrumentnumberorotheridentifyingnumberassignedtotheFederalfinancialassistanceaward. 3a.DUNS.Enter the recipient organization's Data Universal Numbering System (DUNS)number or Central Contract Registry extended DUNS number.The DUNS number is also referred to as the Universal Identifier. 3b.EIN.Enter the recipient organization's Employer Identification Number (EIN)as assigned by the Internal Revenue Service. 4.Recipient Organization.Enter the name and complete address,including zip code,of the recipient organization. 5.Recipient Account or Kdentifying Number.Enter the account number or other identifying number assigned to the award by therecipient.This number Is for the recipient's use and is not required by the Federal agency. 6.Attachment.Check the applicable line to indicate the type of attachment being submitied.Use the Annual Report,SF-428-A,whenrequiredtoprovideannualinventorylistingsofFederally-owned property.Use the Final Report,SF-428-B,when required to providepropertyinformationinconnectionwiththecloseoutofanaward.Use the Disposition Request/Report,SF-428-C,when required torequestdispositioninstructionsforortoreportthedisposalofFederally-owned property or acquired equipment,at any time other thanawardcloseout(/.e.,during the award period or after award closeout as long as the Federal government retains an interest in the tem). 7.Supplemental Sheet.Check the applicable block to indicate whether a Supplemental!Sheet is attached.Recipients may use the SF-428S of equivalent document such as a computer print out fo provide required detailed Individual item information. 8.Comments.Provide any explanations or additional information in this block.Attach additional sheets if necessary. 9a.Typed or Printed Name and Title of Authorized Certifying Official.Enter the full name and title of the recipient representativeauthorizedtosignthisreport.b.Signature of Authorized Certifying Official.Original signature of the recipient's authorized certifying official.¢.Telephone.Enter the telephone number of the individual listed in Line 9a.d.Email address.Enter the email address of the individual listed in 9a. e.Date report submitted.Enter the date the report is submitted to the Federal agency. 10.Agency use only.This section is reserved for Federal agency use only. James Vail To:Bessie Titus Subject:Minto Biomass Project Management Clarification Hi Bessie, in hindsight,|don't think |explained how the Village can keep control of the grant while not being the project manager. Two examples, Minto can designate Dave P-M as the project manager to manage the project and do status reporting;and designate a bookkeeper to keep track of project costs and submit reimbursement requests. Minto can designate IRHA as Grant/Project Manager to do project management,financial reporting and construction management. Jim Vail Project Manager jvail@aidea.org (907)771-3064 aNonPye_/wn nee cinco*One Conhec lh=Lvwaf PIA coeoe.oeme falar -Bevel,eo cneneee weeeaeens nen weve ne tnt unm ©SOw a-Ieohase 2zP Shackcles 2A feel pT see nnne 'fe Closer dyeue!Curved]"plaseeneceeneeerniearenemienoeernamntee t Lie pee terenter ot Ree fe AR I Fe ce eS fo Te closer 4Ansere cent ped aaBeespeloweb, se -Y FeatCiOleawale2feegressve hfs,(Deve wee)'oifea Fecwmnesal wolf!provide cbecyeuoite .-sc venerly 4oe,phe,VEWBEL CLA gtadQBBLSLeoaa L PDeeeegaKinebeavstral(Faucet Tt __+bchework __ _._2 Bidq _-_oeanoS ;.ot FkGAH)Biddge a ee Mech _eneOb.ee meeneeu mune wetness ws _*Hee rapeCe Couwet ee <2ae aie Elect _ee _ __a a=(Ag |ee ee Os €a feeehupos 2 BloatLys ee _._Ale s/s[ue vo enn ys)eweeoAeee Fen CalonBre)ere otCue edPudge _oe Marwest Placet ce _fe Salas a pea wen ect aEawt fot amet Ls.ne ee»Cocchact Ltda oeee«fael.My ee ee pe een es ite - _V6 -/51Doth._ a aS Whe lay,VG -3 cee ten hek.._.f02,0e2..E77f vette eneti con IOO OF Loca,a wen |NGA A can Cama.ye Rove nents eee atin enn a '_bos mayer _wee ceenen ene __ __.lracvest Hey -moo -ae |Ande ncn cee nen i cv ereucteesn ang ne Mora __.Ayle.0.Pawel fo ists a -O3IS -_ewes .©Md.LieHi te (le ste.buss 4.|ee ea owe ees ae _5TPanter :a/-_} oN Cava an - __.ee Weed.pavcbase."des.Soya.ieeeeennneeeves anne sgnswt asi nee eneeeeLeelee_own nn ne pn easeiW956 cece ee _SSteer eee contenant enn ee itn ig Cet senna tenn at etoneniemne _ e eee cee ee sen nme ounce _-vee ea veo wnnn _a ;-ceceee een . | ne Dre (a gen.Cor vTuAl.peatiln,see meee ete econ eee om Caetix etking-ote une vee_VArt1e..wf.te Fleiper ae eceeee ecient ene ne 'Li sea St.A:poe ares ven mn aFe -cfsYbasesa hee Bevteadt gs...Beek.843gfe ib [oe6ern5 gol fp...f LeafescheungF117'el focal eile,has.Pepto|--ikVv"Ana my prwhblary2... Did beerL feted 7501.Le eke.hhaete be 2%shyekSswe--eyvets. _Mees.Of...RR EA.F-...menifellen..a Neagn1e..yech.rus. _134 ece/aal LierB00 _.\SA,eeO 7 Fee ce ._ "Fj .seawen ooeea as ae ee sacar.eae ae. Av ral Tes Tin ewneje /Sef poids ie 4 beorlars Z.Hy booms tc syst 4 CJ rive loo kx guest 45 we folP+ahlea te take lower TPeewaay)«vt0s fof Fis e3,iy tomer -o fam ot boty a aha lo/ens anfeTLliolyehiftracedtePol.te terre foldshut75perosupply,Joe tee proc MA ach WCe+tz .Close pws tas felled on ho lea baoy7.t. jlarw-thas ba ;;/aak me be:op Led)4 b 24 Yeu "FY ETEt,+Loo nolac if-[ins get preest ar het eadwheredemeegC48UpgroolarG.Elact Se.hs q woul 24 --J ¢ pet bow fa dey AA re[x <! *at ' ...ABLD\.ALASKA DIGESTIVE«7 &LIVER DISEASE 3851 Piper Street Suite U-466 Anchorage,Alaska 99508 Tel:(907)569-1333 Fax:(907)569-1433 www.AlaskaGI.com Monday,May 02,2016 James Vail 19258 CITATION RD EAGLE RIVER AK 99577-8416 Dear James, We are pleased that you have chosen us as your healthcare provider.In order to schedule your colonoscopy,we need patient registration paperwork completed.To make this as convenient as possible, we have two methods of doing this: Complete the packet attached Or Visit our website:AlaskaGi.com,under Resources is a New Patient Packet Return completed forms and include front and back copies of your insurance card(s)to our office so we can get you scheduled. You can return this paperwork by the following methods: e Drop them by or Mail them to:3851 Piper Street,Suite U-466 Anchorage,Alaska 99508 e Fax them to:(907)569-1433 Please call our office at (907)569-1333 if you have any questions or concerns. Sincerely, Daryl McClendon,MD Biomass Heat for Minto Community Buildings Grant Agreement #7071032 On-site Construction Dec |Aug |Monthly Reports2015|2016 Startup and Substantial Testing/Substantial xen ae Completion ReportCompletionw/Punch list Final Completion Letter statingOctOct|Punchlist items are2016|2016 |completed Rares ore " 4 Ee in ena in ,oi a i h a eee * Grant Closeout 3,000 Grant Closeout Oct Nov |Provide electronic file2016|2016 |of closeout document &executed Notice of Project and Grant Closeout res 4 7 Ry .re ries pre:-weereTBD-Requires AEAHarvestEquipment/Road 25.000 |TBD |TBD AuthorizationHarvestEquipmentPhotos&Receipts Truck Photos &Receipts 2 Mile Harvest Road Photos Total |$303,600 Page 18 of 35 James Vail To:David Pelunis-Messier;Rebecca Garrett Subject:RE:Minto Lodge/Clinic Thanks! From:David Pelunis-Messier [mailto:Dave.PM @tananachiefs.org] Sent:Thursday,December 17,2015 12:07 PM To:Rebecca Garrett <rgarrett@aidea.org> Cc:James Vail <JVail@aidea.org> Subject:RE:Minto Lodge/Clinic Hey Rebecca, Unfortunately we don't have very good modeling info on the lodge.As you might recall the before-retrofit info was sketchy at best and the post-retrofit info is...not much better,but they do go from one extreme to the other. On the lodge:the biomass study that was done 2012 is basically where we got the numbers on usage pre-retrofit from, we estimated 10,000 gal per year Post retrofit-looking at the Lodge's book keeping (which some would argue is suspiciously less than organized)1473 gal/yr is the post-retrofit from last year |want so badly to believe those numbers,but the approx.2000 sq ft clinic next to the lodge is estimated to burn 1400 gal per year according to the CTA biomass report -so I'm suspicious and |detailed some of those concerns in the START report that I did. Hope that helps, -Dave From:Rebecca Garrett [mailto:rqarrett@aidea.org] Sent:Thursday,December 17,2015 11:43 AM To:David Pelunis-Messier Cc:Rebecca Garrett Subject:Minto Lodge/Clinic Hi Dave, The PM for the biomass project has a few questions |thought I could ask you quickly. What year was the clinic built?And if memory serves...the clinic is in good shape,well insulated?|thought it was using less than average heating fuel. Do you have post retrofit usage on the lodge?Was a post blower door or model completed on the building? Thanks, Rebecca Rebecca Garrett MINTO James Vail From:James Vail Sent:Friday,May 06,2016 1:42 PM To:"mxvet' Ce:David Pelunis-Messier Subject:RE:Contact Thanks Jim, |want to talk to about Minto after I've had a chance to digest my site visit and Council Meeting,yesterday. As |may have mentioned on my message,I'm working closely with Dave PM (Pelunis-Messier)on the Minto biomass project.He indicated that he was going to Minto with you on Tuesday.I'll try to get some of my notes put together before that.In case |don't,one thing you might be able to answer is where's the glycol going in the Lodge boiler/hydronic system.Keith Charlie (a local young man who is extremely interested in the biomass project and building heat in general)told me the boiler hadn't been operating right since they did energy conservation work on the building. They haven't been able to find a leak.My guess is that the system will need to be pressure tested to find the culprit.I'd like your thoughts after you've had a chance to look at it.If the boiler hasn't been working that well,maybe it's something there.Someone did do some work on the lodge system.They installed a new chimney and stub outs for the biomass project. I'll try to catch up to you later.Here's my info: Jim Vail Energy Infrastructure -Project Manager AIDEA/AEA 813 W.Northern Lights Blvd Anchorage,AK 99503 Ph:(907)771-3064 Fax:(907)771-3044 jvail@aidea.org From:mxvet [mailto:mxvet99 @gmail.com] Sent:Thursday,May 05,2016 9:53 AM To:James Vail <JVail@aidea.org> Subject:Contact Hello Jim, Thanks for making contact earlier.Here's my info: Jim Keeney Keeney Company PO Box 61189 Fairbanks,AK 99706 907-378-5041 mxvet99 @gmail.com Respectfully,Jim sles A355kmo° t Vege @ C Cy OARS PRR Here is our proposal to,develop technical specifications for a cordwood fired hydronic heatingmodule. General Tashifiection . CE2 proposes to assist AEA with development of outline Technical Specifications for the procurement of a cordwood fired hydronic heating module with thermal storage.Specifications will be written to the level of detail of sheet specifications for past Alaska Energy Authority projects,such as biomass heating systems or fuel tank farms.Operational performance specifications will be presented,as well as code requirements,features of the physical module and strength requirements for the module during transit and on the ground when fully loaded.We understand that the specifications will be based on the GARNpac 2200 manufactured by Dectra Corporation.fR-Technical Specification Outline 1. 2. 3. 4. 8. 9. Purpose of Module Module Components Desired Biomass Heating Unit Flow Diagram of Hydronic Heating System Operational Parameters of System Qualifications and Experience of Module Supplier Testing and Quality Control Requirements Sh Shipment Requirements Ad 5 beOeSewl1216%|yTeVS oo .Warranty uns.Wo G2Tv;Seek Ls LaatVe- Fee Estimate CE2 proposes to perform the described work on a time and materials basis for a cost not to exceed $4,943.The breakdown of estimated hours is shown below.We anticipate no other directs costs are necessary to support this work. Estimated Name Hrs Rate Cost Engineering:as $163/hr S 4,075 4PaulWeisner,PE Se SZ.Art7e Technical Writer:6 $119/hr S 714 4 Susan Mitchell Project Admin/Clerical 2 $77/hr S 154 ($4 Jeanette Leftwich Not-to-Exceed Total |$4,943 pens ">BS Ss'Seo S00 -_-_-We can discuss the timeline for the work at your convenience._ge44-79 644 atacaclCh'echalyy Bedzeyh Ti Xwt'ana Ton ideta Ghetslina Tsivhyu Minto Village Council wo,ySTARTFinalReportfo'teBaerAward:DE-EE0006368 we mune Mo ssaoe an Alaska Energy Authority Attn:Mr.James Vail PE 813 W.Northern Lights Bivd Anchorage,AK 99503 Re:Minto Biomass Project Dear Mr.Vail, With this letter,Minto Village Council,the federally recognized tribe in Minto,Alaska and recipient of funding from the state administered Renewable Energy Fund (REF),would like to formally request that AEA take on project management for construction of the Minto Biomass project. With the selection of AEA as our project manager for this project funding,we believe we can get construction completed by summer of 2016 and have the biomass system placed into service by winter 2016/2017 to heat both the Minto Lakeview Lodge and the Minto Clinic. As part of the request for AEA to manage the project,Minto Village council also requests bi-weekly project meetings between AEA,TCC Rural Energy Coordinator Dave Messier and a representative from Minto Village Council to discuss the project timeline,provide all project updates and keep all parties informed of the project status.Notes from this meeting are also requested in writing.Minto Village Council also requests for local hire be a main priority for any contractors hired under this project funding to maximize the money that stays in the community and that TCC Rural Energy Coordinator,Dave Messier be involved on behalf of Minto to assist with project management. We appreciate all that the Alaska Energy Authority has done to work with our community to move this project forward, and we look forward to working with AEA on a successful project that will reduce our heating costs,benefit our community and make Minto a more sustainable place to live and work. Ana Bassee' CoO,rn Minto Village Council PO Box 58026 ; Minto,AK 99758 po?LaPh:907-798-7112 a]lt]'aeLk sete ps .EWN 2 ee zp ee.BOY SOE NE PETE TT MES SEN MO,ct - TR MO les , . .fs "SeREREYER Oe veer enti et ees bn ie tetne smmmenryeey Ch'echalyu Bedzeyh Ti Xwt'_ana Tonidra Ghetstina Tsiyhyu Calica Minto Village Council or ”Af zt"ww gl START Final Report #)"L y4 Lag]t j nal eananae |r ag :4 :«a8Award:DE-ET0006368 re (aden 7 Alaska Energy Authority Attn:Mr.James Vail PE 813 W.Northern Lights Blvd Anchorage,AK 99503 Re:Minto Biomass Project Dear Mr.Vail, With this letter,Minto Village Council,the federally recognized tribe in Minto,Alaska and recipient of funding from the state administered Renewable Energy Fund (REF),would like to formally request that AEA take on project management for construction of the Minto Biomass project. With the selection of AEA as our project manager for this project funding,we believe we can get construction completed by summer of 2016 and have the biomass system placed into service by winter 2016/2017 to heat both the Minto Lakeview Lodge and the Minto Clinic. As part of the request for AEA to manage the project,Minto Village council also requests bi-weekly project meetings between AEA,TCC Rural Energy Coordinator Dave Messier and a representative from Minto Village Council to discuss i the project timeline,provide all project updates and keep ail parties informed of the project status.Notes from this meeting are also requested in writing.Minto Village Council also requests for local hire be a main priority for any contractors hired under this project funding to maximize the money that stays in the community and that TCC Rural Energy Coordinator,Dave Messier be involved on behalf of Minto to assist with project management.acamqumeerenenyouseDaretecapessetqemeprecomaarenqeREREyesOattetmpemeereerMEIEopateeerWe appreciate all that the Alaska Energy Authority has done to work with our community to move this project forward, and we look forward to working with AEA on a successful project that will reduce our heating costs,benefit our . community and make Minto a more sustainable place to live and work. Ana Bassee' Co.0,r 'Minto Village Council 'PO Box 58026 Minto,AK 99758 Ph:907-798-7112 ape 0 iROLEAEte erie twpyreAEOTEYEERETIESSpeNETSSITEORFRITITOLITIIETEERTnOYeeAGEETESSESAEeworry Rimes Set soles 's bine ts aid th dens ade. JYINTOferryTanana1221%Avenue f ¥Chiefs FansS-C onference www.tananachiefs.org Notes for Minto Tribal Council on Minto Biomass Project To:Minto Tribal Council From:David Pelunis-Messier,TCC Rural Energy Coordinator Re:Minto Biomass Project Date:December 15'*2015 Background Information:-In 2014 Minto received a grant of $273k for the construction of a biomass building and boiler that would heat both the Minto Lakeview Lodge and the Clinic.The building would be positioned on the downriver side of the storage shed,between the lake view lodge and the clinic.During a meeting in the summer of 2015,TCC Rural Energy Coordinator Dave Messier recommended to the council that they work with ANTHC on the construction of the biomass system and the integration of the buildings. In asummer 2015 council meeting,Minto Tribal Council voted to work with ANTHC on the project but no resolution was passed.ANTHC said they would send over a Cooperative Partnership Agreement,a "CPA”that needed to be passed and then they could begin working with Minto. Progress to Date:ANTHC sent 3 engineers up to Minto for one day in Aug 2015,to look at the integration of the 2 buildings for a future biomass system.The partnership between ANTHC and Minto would require Minto to sign a "cooperative partnership agreement”(CPA)with ANTHC which would allow ANTHC to manage the grant,file reports and complete the work.In order to keep the project on track,Minto and TCC requested a CPA be sent over that included project milestones and dates.It has been more than 4-6 months and we have still not seen this CPA,thus no formal agreement is in place with ANTHC. Issues to make the council aware of: 1.ANTHCis a great organization but recently a number of their biomass projects have run over schedule and over-budget: a.ANTHC received a $1.2 million grant for projects in Anvik,Koyukuk and Hughes in 2012/13.They were only able to complete the Koyukuk and Hughes projects within the budget and timeline,even though supplemental funding of $100k was awarded by the state through a CIP (capital improvement project).At present, there is less than $200,000 out of the $1,200,000 for Anvik. This means the average cost for ANTHC to complete the projects in Hughes and Koyukuk was AT LEAST $500k and in both villages they were able to leverage Samar Tanana 122 1°Avenue=:Chiefs ra Conference www.tananachiefs.org or some expenses since they had existing projects on the water plant in both communities.ANTHC has said they do not have enough money to finish Anvik. Minto's project currently has a budget of only $273k 2.ANTHC plans to use a "Garn In a box”concept,essentially a cordwood boiler unit that most likely would be fabricated in the lower 48,shipped up to Alaska as a module and dropped into place on a gravel pad in Minto.This may save construction money on the project but would greatly reduce local hire since most construction would be done outside of the village. 3.Alaska Energy Authority (AEA),the grant funding agency,is concerned with the level of over-engineering on other ANTHC-run projects and their lack of budgetary control.They have also stated that in order to work with ANTHC on the project,since there is currently a fully executed grant agreement,the project will need to go through a formal project amendment with AEA.AEA indicated that Minto has an executed grant and can proceed with the project without ANTHC.If the council decides to select ANTHC to manage the project,the grant must be amended prior to commencing with the work, which could further delay the project. Options for the Council:Due to the concerns mentioned above,TCC's rural energy coordinator wanted to present additional options for the council to consider.The below options represent different paths that the council can choose from to move the project ahead: 1.Sign a "CPA”with ANTHC to have them complete the work and go through a grant amendment process with AEA.The project will be completed with minimal work required by the council.ANTHC completes project design,project reporting,project oversight and handles all funding directly with AEA. 2.The Village of Minto is currently the Grantee.Bessie Titus is the designated project manager and can begin work on the project when ready.Under this option,the Village would essentially manage the project itself.AEA is still offering to provide technical assistance.You can take on the project and get it going.You will be responsible for getting design support and construction.Reporting requirements with AEA are very rigorous and expenditures must be approved by AEA in advance.AEA will help your project manager learn the procedures for status reports and reimbursement requests for expenditures (these need to be approved by AEA). 3.Village of Minto is the Grantee.Bessie Titus is still the designated project manager but the council requests in-kind management assistance from AEA/TCC.Under this option, the council will authorize assistance from Alaska Energy Authority Project Manager Jim Vail,and Tanana Chiefs Conference,Rural Energy Coordinator Dave Messier,to manage Sy_|lanana 122 1%Avenue "Fairbanks,AK 99701e|Chiiefs 907-452-8251SS-Conference www,tananachiefs.org the project with Bessie,collaboratively.Bessie Titus,listed as the project manager under the executed grant award,will still be the project lead and will be required to complete all reportingfor the project and receive approval for all expenditures.This would involve a collaborative management approach with weekly or bi-weekly meetings between Jim Vail,Dave Messier and Bessie Titus.The 3 entities would establish a project schedule, work breakdown structure and budget for specific activities aimed at getting the project built summer 2016 and fired by winter 2016/17.The first order of business would be a kickoff meeting to go over the anticipated plan for implementing and completing the project. a.The council would be responsible for hiring employees,payment of payroll and workers comp. b.The council would be responsible for project oversight,(with assistance from TCC and AEA)and the hiring of a foreman c.Jim Vail and Dave Messier would be able to assist with project management, sub-contracting for mechanical/electrical work and building/plan drawings d.Aspects of the construction schedule would include but not be limited to: vi. vii. viii. Installation of a rolled gravel pad behind the clinic and suitable foundation system Purchase and construction of an insulated steel building on site purchase and installation of a cordwood boiler and controls underground piping to/from both the clinic and the lodge, Fenced in/covered area for wood storage on the downriver side of the clinic Contracting electrician for wiring of the steel building and electrical hookup Contracting mechanical administrator for integration in the clinic/lodge and hooking up the biomass boiler in the steel building Construction of a storage shed and fenced in area for wood storage PLEASE NOTE:It is the opinion of the TCC Rural Energy Coordinator that Options 2 and 3 provide the greatest opportunity to keep money from this award in the community of Minto but they also require the highest level of involvement from the tribal operations staff Thank you, David Pelunis-Messier Rural Energy Coordinator Tanana Chiefs Conference Ph:907-452-8251 Ext 3479 La 729 3420 James Vail From:James Vail Sent:Wednesday,January 13,2016 5:55 PM oy To:'Hanssen,Eric C'" Subject:RE:Minto -Proposed ANTHC Managed Grant *. Sounds good |=T unig gpe |e ne qardans WY]Suxte beaerg From:Hanssen,Eric C [mailto:echanssen@anthc.org]1A lw aah eo t Carat Sent:Wednesday,January 13,2016 5:50 PM To:James Vail <!Vail@aidea.org> Subject:RE:Minto -Proposed ANTHC Managed Grant Hi Jim,Just got out of the REFAC meeting,and will give you a call tomorrow to go over this and catch up. Eric Tegner:[,Prepaat Cnolt cep Total Hod can be usalewelBIOS,G00. Sent via the Samsung GALAXY S®5,an AT&T 4G LTE smartphone Z,TEE AWITHC WIANAGES wonnnnne Original message --------Minti trees N's MATCH G 2B,Boo From:James Vail <JVail@aidea.org>Buy FZ!jeao US Tunele Date:1/13/2016 5:19 PM (GMT-09:00)Tamas cuuss £7 B00To:"Hanssen,Eric C"<echanssen@anthc.org>4 CheeSubject:Minto -Proposed ANTHC Managed Grant M inte can't 456 cat diamanet Che «fomittedconcenTiticlSoroHiEric,;ric,15 eps aclu oh gvanl |tried to call a little while ago but missed you.|want to talk to you about the Minto Grant.And some of the complications it presents that ANTHC proposed Grants don't have. The biggest issue is the CPA.It must reflect the scope of work,budget and tasks identified in Grant #7071032.|just found out about this yesterday when discussing the project with Karen.Apparently,she has talked to Kevin but I'm not sure if he understands all of the nuances. The main difference in this situation is Minto already holds the Grant and is the Grantee.The can hire a contract manager to act on their behalf under the terms of the Grant.So ANTHC can agree to manage the Grant under that arrangement.Funds will be paid to Minto and ANTHC will be reimbursed;or ANTHC can have a management agreement, CPA,to manage the Grant,as is.This project is an anomaly relatively to ANTHC's normal approach. Attached is an email |sent you last July that discussed the budget associated with the Grant.|was surprised when | heard you were perusing it considering design and expense cost on some of your other projects. |definitely want to discuss this with you before you spend more time putting together the various support documents. It's a weird situation but Minto will be in breach of the Grant if it signs a CPA that changes its relevant terms;like tasks, scope and budget. I'm in my office until about 6pm and then should be here after 10am tomorrow.Call me when you have a chance. a Jim Vail Project Manager jvail@aidea.org (907)771-3064 James Vail a re as From:Ulrich,Kevin C <kculrich@anthc.org> Sent:Tuesday,January 19,2016 9:46 AM To:Bessie Titus;carla_smith85@hotmail.com;David Pelunis-Messier;Hanssen,Eric C;James Vail Cc:K.C.,Praveen;Chancey,Kimberly A Subject:RE:Minto Biomass Teleconference Hello Bessie, The number for the conference call is listed below. Participant Dialing Instructions: Dial the host/moderator passcode number; 1-877-446-3914 Enter the participant passcode:577871# Thanks Kevin Ulrich Assistant Engineering Project Manager ANTHC-EHE 4500 Diplomacy Dr.,Suite 454 Anchorage,AK 99508 Phone:907-729-3237 Email:kculrich@anthc.org From:Bessie Titus [bessie.titus@tananachiefs.org] Sent:Tuesday,January 19,2016 9:26 AMTo:Ulrich,Kevin C;carla_smith85@hotmail.com;David Pelunis-Messier;Hanssen,Eric C;jvail@aidea.org Cc:K.C.,Praveen;Chancey,Kimberly A Subject:Re:Minto Biomass Teleconference What is the number to call in to please? From:Ulrich,Kevin C <kculrich@anthc.org> Sent:Monday,January 18,2016 6:07 PM To:Bessie Titus;carla_smith85@hotmail.com;David Pelunis-Messier;Hanssen,Eric C;jvail@aidea.org Cc:K.C.,Praveen;Chancey,Kimberly A Subject:Minto Biomass Teleconference When:Thursday,January 21,2016 1:00 PM-2:00 PM. Where: When:Thursday,January 21,2016 1:00 PM-2:00 PM.(UTC-09:00)Alaska 1 James Vail From:Martin Lunde <martin.lunde@dectra.net> Sent:Wednesday,February 17,2016 2:05 PM To:James Vail Ce:Devany Plentovich;David Lunde Subject:RE:GARNpac drawings -original layout Attachments:GARNPAK TWO 3-15-12 EP1 (1).pdf;GARNPAK TWO 3-15-12 EP2 (1).pdf;GARNPAK TWO 3-15-12 EP3 (1).pdf;GARNPAK TWO 3-15-12 GP6-ROOF PLAN (1).pdf;GARNPAK TWO 3-15-12 GP8-ROOF PANEL (1).pdf;GARNPAK TWO 04-06-12 GP7-WALL PANEL (1).pdf Jim, Attached are the electrical drawings,field installed roof framing drawings and the wall panel layout for the original units.Note that the newer version is about 4'longer,has 2 heat exchangers and pumps (each is bid at %the normal output of the GARN WHS 2200 unit)and additional electrical controls.Since we last spoke | contacted Jonathan Fitzpatrick at the Southeast Island School district to get his (operator)input as to how we could improve the GARNpacs.Based on his experiences we are going to make the following changes on the next units: e Draw combustion air from the interior of the GARNpac to reduce indoor moisture for storing wet (snow covered)wood.We will continue to provide the humidity controller exhaust fan. e Provide an internal rain stop at the bottom of the overhead door in addition to the existing bottom door seal. e Provide manual read water temperature thermometers in case there is no digital readout (power failure). e Provider a 200 amp x 240 vac main electrical panel in lieu of the 100 amp x 240 vac panel. e Add a floor drain at the GARN overflow. He said the overall size,personnel and equipment access,lighting and layout were good.We need to extend the new units because of the dual heat exchangers/pumps and ANTHC's requirement to put the main electrical feed on the same end as the piping connections. |hope this helps.I'll keep noodling on this......let me know how else I can help. Martin Lunde GARN®Heating Products From:Martin Lunde [mailto:martin.lunde@dectra.net] Sent:Wednesday,February 03,2016 9:20 PM To:'James Vail' Cc:David Lunde (david@garn.com) Subject:RE:GARNpac drawings -original layout Jim, Let me know how |can help and I will do my best to do so....... Martin Lunde GARN®Heating Products From:James Vail [mailto:JVail@aidea.org] Sent:Wednesday,February 03,2016 8:54 PM To:martin.lunde@dectra.net Subject:RE:GARNpac drawings -original layout Thanks Martin, |meant to respond sooner but !'m sure you know how time flies.I'm in the throes of trying to come up with a way to purchase two of these GARNpacs.One for Minto and one for Tazlina.What I'd like to do is prepare an Invitation to Bid that specs your system,or approved equal.And that |can share with Minto to purchase theirs.The plan being the bid schedules would maximize your manufacturing flexibility. |think |can work with your quote and get each project built within their individual grant funds. Jim From:Martin Lunde [mailto:martin.lunde@dectra.net] Sent:Monday,February 01,2016 9:56 AM To:James Vail <JVail@aidea.org> Cc:Devany Plentovich <dplentovich@aidea.org> Subject:FW:GARNpac drawings -original layout FYI Martin Lunde GARN®Heating Products From:Martin Lunde [mailto:martin.lunde@dectra.net] Sent:Saturday,January 30,2016 9:22 AM To:'Ulrich,Kevin C' Cc:'Hanssen,Eric C';'K.C.,Praveen' Subject:GARNpac drawings -original layout Kevin, |apologize as |forgot to send the drawings of the original GARNpac per item #1 of my response on 1/20/2016. The new version is about 4'longer that the original (original shown in the attached drawings),basically the same width and height.More room in the back end for mechanical and electrical,etc.Also,the latest version has a non-drag-able skid design (flat ends,no wear plates on the bottom,no tow points,etc);more complex mechanical and electrical,etc. Please keep in mind.Even though: e The newer version is larger e The new version embodies more mechanical and electrical systems ¢The new version is being fabricated 4 years later The cost to Alaska is virtually the same as the original ($125,000 vs $126,480).DECTRA has done everything it can to control costs for this project. However,please be aware that as we enter our busy season for the GARN WHS product,and for several of our subcontractors,our cost will rise. Martin Lunde GARN®Heating Products ad Minto Biomass System Operations and Maintenance Cost Estimate Daily Operations Labor (hrs/yr) (hrs/day X 210 Days/yr)280 Periodic Maintenance Labor (hrs/yr) (hrs/week X 28 wks/yr)49 Total Annual Labor (hrs/yr)329 Total Annual Labor Cost ($/yr) (wage rate =$22/hr)$7,236 Annual Replacement Parts Cost ($/yr)$945 Total Annual O&M Cost ($/yr)$8,182 Garn Boiler Replacement Parts List Frequency/|Annual Description QTY Unit Unit Price Total Year Cost Vendor Gasket Service Pack Horizontal Flue P-00 2 Ea $68.00]$136.00 0.5 $68.00}Garn Indoor Door Tadpole Gasket P-0008 1 Ea $77.00 $77.00 1 $77.00}Garn Manway Cover gasket P-00011 1 Ea $19.00 $19.00 1 $19.00]Garn Blower Wheel P-0001 1 Ea $100.00|$100.00 0.5 $50.00]Garn Blower Motor for Garn JR 1000 H 1/2 Hp |1 Ea $331.00]$331.00 0.5 $165.50|Garn Motor Mount Kit P-0031 4 Ea $87.00 $87.00 0.5 $43.50]Garn Blower Wheel Puller P-0075 1 Ea $19.00 $19.00 0.25 $4.75|Garn Anode Rod P-0014 1 Ea $52.00 $52.00 0.5 $26.00]_Garn Rod and Brush Kit P-0053 1 Ea $68.00 $68.00 0.5 $34.00]Garn Fibreglass Cleaning Rod 36"P-0045 1 Ea $8.00 $8.00 1 $8.00]_Garn Flat Gasket Kit P-0073 1 Ea $32.00 $32.00 1 $32.00}Garn Seasonal Water Quality Testing 2 Ea $150.00}$300.00 4 $300.00}Garn Garn Chemicals 1 Set $235.00}$235.00 0.5 $117.50|Garn Total Annual Replacement Parts $945.25 asi! 24ft-Oin TO FACE OF REAR HEAD |DROP TO 4”AFF .an a5ft-3in REVERSE RETURN|Dicne CANE OLD '\/Ift-Oin |a7 <C)-worm Det -i _.om V ||AIR INLET le Cc) ;oe --L-PIECE OF PEX TO ---T)FLUE Bid CREATE DIELECTRIC I3ft-3in es _7 POSITION APPROX.10"AFF na re 1 a : d =a )7 [) _ °ey = 24ft-Oin =2;|DO - <-_°L___So 3 Lot 1-112"©O yoPOSSIBLELOCATIONFORaA<gt?BYPASS FILTERS (SO THEY |Z ob 8CANEASILYBEMAINTAINED).'>HMR MOUNT ABOVE Rw age7wonun Z3-1/2"STEEL STUD WALL + WITH SHEETROCK FACE. ALL AROUND GARN UNITS. 6'9"HIGH.FILL ALL CAVITIES WITH INSULATION.- REFER TO GARN MANUALS.pe-oft-Oin l STANDARD ALASKA "ARCTIC } BOX"CONNECTIONS /-"yo=s ENCLOSURE.INSULATE TO 2”ECOFLEX '\J THERMALTWINPEXBELOWFROSTLINE.THERMAL TWIN PEX \./STANDARD OVERHEAD DOOR HOARY \2ft-6in Oft-Oin ya ti \7 XN / /IN \/\,27 |1-1/2" /\*"ANR HAR. ,]\\ LODGE CLINIC HWS HWS |-1/4"ELECTRICAL PVC CONDUIT FOR CONTROL 2016-06-10 WIRING REV TREE Ng inch=|ft M 1 SHEET |OF 2 24ft-Oin TO FACE OF REAR HEAD f=-_5ft-3in -- 24ft-Oin I3ft-3in ELECTRICAL PANEL 2ft-6in |_| a Ift-Oin ]AIR INLET T)FLUE z POSITION Af PPROX.10"AFF tL.-POSSIBLE LOCATION FOR a A 9 anceal BYPASS FILTERS (SO THEY CAN EASILY BE MAINTAINED). SEE GARN MANUALS. 3-1/2"STEEL STUD WALL WITH SHEETROCK FACE ALL AROUND GARN UNITS. 6 9"HIGH.FILL ALL CAVITIES WITH INSULATION. peng 1-1/2" REFER TO GARN MANUALS.pe Sft-Oin STANDARD ALASKA "ARCTIC BOX"CONNECTIONS / :J ENCLOSURE.INSULATE TO BELOW FROST LINE. STANDARD OVERHEAD DOOR IPAQ SF t Oft-Oin /t \ANyin 27 4 \Neue/NY,|\ LODGE CLINIC HWS HWS 1-1/4"ELECTRICAL PVC CONDUIT FOR CONTROL WIRING \\7 DROP TO 4”AFF {L-2°REVERSE RETURNrTMANFOLD ] DD L-PIECE OF PEX TO1CREATEDIELECTRIC ] x fD |.2°HWR MOUNT ABOVE1HWSPIPING4 1-1/2"ECOFLEX2"ECOFLEX \THERMAL TWIN PEX NJ '4 THERMAL TWIN PEXN\ /nN \/N LODGE CLINIC HWR HWR Ng inch =tft MINTO,AKZz S oma ©QoQ.oe 2coefe8s26$88eQ83h 2016-06-10 REV TREE SHEET |OF 2 PUMP SCHEDULE PUMP NAME PUMP CLINIC PUMP TACO 2400-20-WB-3PHWSPIPINGISOMETRIC YY LODGE PUMP -IN ENERGY BUILDING TACO 2400-20-WB-3P <L 1-1/2"MANUAL AIR VENT LODGE BOOSTER PUMP -LOCATED IN LODGE |TACO 2400-20-WB-3P ae CLINIC PUMP Cc)Op CONTROLLER SCHEDULE .a |-1/2"|-DIELECTRIC UNION TYP)WIEV/2 j CONTROL CONTROLLER NOTES 6 POINT 71-1/2"Lye"LODGE PUMP TC-|TEKMAR 156 -DIFFERENTIAL |TURNS LODGE PUMP ON WHEN T2 IS 10F - TEMPERATURE CONTROLLER |BELOW TI _>MAX 12"AFF NPT TO I-1/2"PEX j Yo TC-2 TEKMAR [56 -DIFFERENTIAL |TURNS ON CLINIC PUMP WHEN T4 IS IOF BELOW ; ,TEMPERATURE CONTROLLER |T3 AND BUILDING IS CALLING FOR HEAT 'zNPTTO2"PEX jopce |SCLINICoe fo) aoe 2Seoeeseemeceeseeeeseeee-_-eae eo am eee a=_-oe a=oe =.ce 38 >HWR PIPING ISOMETRIC |ELECTRICALLY INTERLOCK |26 ges|\LODGE BOOSTER PUMP WITH XQ I Sw See\KITCHEN EXHAUST HOOD._4WHENHOODISON,THE ,- HWR PIPING MOUNT ABOVE HWS PIPING l \BOOSTER PUMP MUST ALSO |\BEON y ;||-1/4"PEX TO CREATE A !_-__\|BoDSTER JDIELECTRICnt;/-|\ay y HWR--emmIop2tg..----G¥-_+|'%}-too -|!]],LODGE PUMP =BOILER | 2"|e esssx1-1/2"r a CLINIC PUMPEve+\---1,|z Zz \LODGEIi33IN-- CLINIC I \\p@--_+TT ef HWR --- _-_-te!ML toon ENERGY CENTER BOILER -2016-06-10CLINICREVTREE SHEET |OF 2 SE MITE Here is pricing so far: GARN WHS 2000 vertical with 18'vertical flue,earthquake skids,Digital controller, chemical,16.5 KW electrical package,cleaning rods and gasket saver package is $21,888 plus shipping 180'of 2”Dual pre-insulated PEX piping with 8 end fittings and 4 caps,two ASME flat plate SS heat exchangers (HX)with strainers,one larger or two smaller cast iron in-line pumps,dielectric couplings,isolation ball valve flanges,(two Smart Heat differential pump controllers and the piping/pump/HX ayout attached to the GARN is approximately $24,896 plus shipping. Several things to note: If you place an order,down payment is 30%with the remainder (including shipping) due in full prior to our loading for shipment in Minneapolis. |used approximately for the accessory pricing because |do not know the exact HX or pump sizes at this time;however,the final cost will be developed after |have more information about the buildings being heated.Difference could be +/_$1,000 or so. Hopefully |should have shipping information sometime today.Two of the 5 companies from which we request bids have been slow in their responses due to personnel vacation schedules.We always use the lowest bid.Items will ship as a complete package 4 to 6 weeks after receipt of the PO and 30%deposit.No partial shipments. |based the PEX length on your estimate of length.This will need to be field verified before it is cut for shipment. Prices shown do not include any layout/drawings related to the GARN building,GARN building foundation,or piping,pumps,controls and interfacing within the buildings being heated. |can't answer your question about 1 or 2 GARN units until |have more information about the buildings.|quoted a single GARN WHS 2000 V unit based on your last E-mail. A WOLSELEY company From:Scott Wilkes -3022 ANCHORAGE [mailto:scott.wilkes@ferquson.com] Sent:Tuesday,May 24,2016 12:28 PM To:Wilkes,Scott [Ferguson]-3022 Fairbanks Subject:Email Bid#B669298 DAVE -SEE NOTES ON BID. CALL WITH ANY QUESTIONS 458-2428 THANK YOU SCOTT Price Quotation #B669298 FEI -FAIRBANKS #3022 3105 INDUSTRIAL AVENUE FAIRBANKS,AK 99701-4160 Phone :907-456-1234 Fax :907-451-6244 Bid No.......:.B669298 Bid Date...:05/24/16 Cust Phone: Terms......: 907-452-8251 Quoted By:SLW Customer.:TANANA CHIEFS CONF Ship To........TANANA CHIEFS CONF 122 1ST STREET #600 122 1ST STREET #600 FAIRBANKS,AK 99701-4871 FAIRBANKS,AK 99701-4871 Cust PO#..:RFQ Job Name:ANVIK Item Description Quantity Net Price UM Total U5027920 ECO 2X300 THRM TWIN W/7.9 JKT 300 42.809 |FT 12842.70 APPROX 3-4 WEEK LEADTIME U5025513 1-1/4X600 THRML TWIN JR W/5.5 JKT 70 11.816 |FT 827.12 APPROX 3-4 WEEK LEAD TIME UQ4762000 2 PROPEX EP 90 ELL 8 46.170 [EA 369.36 UQ4761250 1-1/4 PROPEX EP 90 ELL 8 9.865 |EA 78.92 Subtotal:$14118.10 Inbound Freight:$0.00 Tax:$0.00 Order Total:$14118.10 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours).SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE.Seller not responsible for delays,lack of product or increase of pricing due to causes beyond our control,and/or based upon Local,State and Federal laws governing type of products that can be sold or put into commerce.This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions,which are incorporated by reference and found either following this 0.dave,pin (®tanane chich?,og Ly479-4427 sanadaundaddaeA(807)474-0542 Fax:(907)aNATStx08 X70 [a Phone:(520)577-1930 Fax:(620)520-1896ShippingAddress:2950 Van Horn Road,Fairbanks,AK 99708-5417 EE FENCE WORKS enn (_)REQUEST FOR MATERIALS QUOTE DATE:S72YYL Bid Date:'Dato Needed:Jeonanes_/Yt paral iat aseBiditem: (ind ctr:As.le nyA pveces 112 sasfae.C/b,20! ,VE Fea reo . rors (J9/e SK Z10'|4°70 |75760 DAC latch Sleeves Ser od . .Tumbucides Sey,Line Posts DRYER SV4O 4G "4 Yo Gi4"e ruse assys [aae",Tension Wire 7 y Oe Z2/0'|,28 4206 oe bog tings (PGR {20 |,06 726 | =Tes "f2.47-%700 |.1¢.|Z0,00 ye Tops 2x (7 16 2,50 |40.0 ¢ poems IG ty sos 70 I IS oso Bob ame |(Concrete Mise, ,LromineostVEYASSYOIG|bo _|"W040 .7 oy -: .__*TOTAL MATERIALS:Tota Weight:|-_-(/ _ExpectedShipDate: TOTAL MATLS &FREIGHT: Labor:Travel Comer Arms Set StretchreneionBars|(0 _|3.S0 |35:00 Removal TOTAL LABOR:a |e.Fue!: Tension Bends 2M SO "23 {7.50 Room&Board --ome .TOTAL COSTS: Overhead&Profit (MI): TOTALB!D PRICE: , *LED'Ofe.2ed3©YTAG"7rai yen |/ tine gn eee maeewe tes + Mite |hope all is well.|just wanted to give you an update on the costs for the biomass project. is what |have so far both in Verbal quotes and hard estimates Pad/buildingfsuried piping estimate for labor:$50k (verbal quote,rocky riley Contractor) Building and Piping-sast estimate:$30k (200ft 2”pex and 24x24 -hard quotes) Jin Keeney Estimate foMechanical tie in and installation.o arns:$20k (he quoted me $11k via email to install 1 garn) Cost of 2 garn units w/shipping $48k (from Davé Frederick) Repiping the lodge heating system to Ussmanifold with closely spaced T's:?*Shouldn't be mofe than $15k*Estimated Replacing the lodge's oil fired-Hoiler:?*shouldn't be mere than $20k*Estimate I'mjnot getting very et6se to the $273k available in the budget,even with thé purchase of 2 garns. |will let-you know once |have firmer quotes but these are the numbers |am seeing thus far.¢ Daye Flew nk.For your critique. M/V is a 2"motorized ball valve,120v,controlled by AS-1.Valworks is where I've sourced this valve in the past for a heat dump tank in Tanana.Perfect operation so far.(3 years)Has a manual override. AS-1 is a Johnson Controls A-419 120v temperature control,sensing supply temp on utilidor supply. Programmable from 30-240 degrees,1-30 degree differential.|like to take the oil burner out via an isolation relay at the same time the valve closes,allowing the burner when the valve opens.Set point can easily be changed,using say 140 during the shoulder seasons,increasing as heating load does.I'd start with a fairly tight differential,say 5 deg. Ball valves isolate the M/V for quick service/replacement.They also isolate the heat exchanger allowing a person to circ acid thru it if/when performance degrades.Pipe thermometers are used to track that performance.(AS-1 has a digital readout for temp indication while in its normal "monitor"mode. Pretty much same setup in the clinic,except for pipe size,and I'm assuming we're not continuous circ there.Again,we couldn't access that room during our site visit to confirm what's there.If the system uses the factory triple aquastat,the system circ is taken out at the low limit set point as a form of low temp return protection.I'm thinking of a way to override that protection while M/V is closed and burner's off.This again would allow operating at lower temps during periods of low load,with lower Garn temps,without danger of condensation in the oil boiler. MINTO LODGE Or y 30! zs 30:ONE |SELIES FOSEKIES3aanan ro LODGEyo!(D -ad m QSyO"BD -10"UP OTA ,C&S ,(o (ap- 12L234"p))_te rot ' fi7/t 4/00 'Cc YY a 20"ny26'wm - JO ff)-/6 10"10"/0 10'jo!an a jo A|CO\/O\|O}l}@&e!®t BD aD \lis'(2 iz |42 (2 |12 /%2 17x”¥%x X ¥x XxFG|iF 11g fe 1 9 9 (9 17 (GR a8 6'V 120"2-82 ©Yo O|HP)/e;Ol|@|Mle)e@2|@®rf ire |e[se |72 |se fel rs aa% N x x -a ee ee 7 |CI Cc.1h [es 3 Cc |ee |Ct |Sewel 10!10!10'70"4!10"20° Al mane 7 7,cu wf 32 "y ea»WE SPASMS MINTS LLIBIC 6d X Ss N ' . mech +/© ( Ta |. ---¢ 6 |6 pao' AL 12 6! 5 i LY! " ; LOCKE' GS Hale iI 12! Locke?1% 7 L p3!5!yf Go lade 6"=Ct. Locket 3'6'it rt J gs' 3! <r Ok AGL _ 5! Frirky James Vail From:mxvet <mxvet99@gmail.com> Sent:Tuesday,May 17,2016 3:15 AM To:martin.lunde@dectra.net;dave.PM@tananachiefs.org;James Vail: dave@alaskanheattechnologies.com Subject:Minto sketches Attachments:SCN_0002.pdf;ATTOO001.htm Hi Martin, Here are sketches depicting what we found in the lodge and clinic buildings in Minto.You'll see room sizes noted,and locations/lengths of emitter in each room.We talked already about the thermal envelope,but in short,walls R-19 F.G.,2 layers of 2"eps added (outside)last year,3/4"furring and steel lap siding finish. "More"cellulose blown in attic,let's guess R-60 total.AWW crawl space (3.5'high)R-19 walls,looks like 2" eps added to outside.No insulation on floor of crawl. The loops in the lodge we've talked about that the zone pumps circulate from/to,circulate counter clockwise originating and returning to the partition between the mech room and the kitchen.I count 31 zone circulators!!I guess we could call it primary secondary piping,but closely spaced tees are not used.In some cases I'd say a bit over 10'between the supply and return tees for a given zone.As is the zones are plumbed in series then,so each zone gets successively cooler water.I like your idea to use supply and return manifolds that would allow plumbing the zones in parallel,each zone then being able to use the same entering water temp.This could also simplify and economize the circulator picture by using either one delta T circulator for the whole load,or one for each floor.That may be a phase 2 option however after seeing how the system works plumbed as is. Some rough and dirty calcs:(Fuel usage for last winter would go a long way toward fine tuning these,but are hard to attain) Approx.btu needed on a design day for Lodge first floor,5979 sq ft @ 20 btu/ft-119,000 Second floor,5400 sq ft @ 15 btu/ft-81,000 btu,total of 200,000 btu divide by 398'of series 30 Slant fin.We need about 500 btu/ft of emitter,looks like about 168 deg water at 1 gpm.I'd say about 5hr in storage if you heat 4000 gal to 200 deg.This doesn't account for losses in the exchangers or utilidor,nor does it consider the Clinic.I say 2-Garn 2000's minimum. Nozzle size I saw was 2.25 gph.Using #1 at an assumed 82%eff.would be a bit over 200,000 btu/hr if running continuous.This indicates my btu requirements above (20 and 15 btu/ft)may be on the high side. Respectfully,Jim K. 1:48 PM 05/17/16 Accrual Basis Type Date Fuel Diesel/Gas Diesel 7.So Sos 05/28/2015 Check 09/41/2015 Check 10/12/2015 _oame Check ;40/13/2015 _- Check 04/07/2016 Total Diesel Total Fuel Diesel/Gas TOTAL 7 he S4,+& Minto Village Council-General Fund Transaction Detail By Account May 1,2015 through May 17,2016 LenfoFae/ip eg Name Memo Class cir Split Amount Balance _-1000 above ground lodge 13th,16th,Oct:2292.9 gal $/gal above ground 500 transport Minto Northfork Store General Fund:Minto Lakeview Lodge Denali General Fund 7,526.72 7,526.72 $3.80 1980.7158 Z0of above ground 500 clinic Minto Northfork Store General Fund:Minto Lakeview Lodge Denali General Fund 2,557.32 10,084.04 3.65 700.63562 7 oe?above ground 500 vpso peo Crowley Invoice #425398 General Fund:Minto Lakeview Lodge Denali General Fund "4,105.65 41,189.69 2.7 409.5.above ground hall $00 |7]a Crowley Invoice General Fund:Minto Lakeview Lodge Denali General Fund 2,565.00 13,754.69 2.7 950 >t4e f 7 QeCrowleyLodge,Hall General Fund:Minto Lakeview Lodge Denali General Fund 3,316.96 17,071.65 2.7 1228.5037 }30 o .A 7 17,071.65 17,071.65 ay Fuel drops from 12/15/16 17,071.65 17,071.65 5 b 0 716.9 inv #527207 47,071.65 47,071.65 4 '234.4 527208 162.1 527212 [TOTAL GALLONS DROPPED AT LODGE 5269.3551|294.5 527211 ul ae4267.75 ow 350.2 527215 "ee |951.3 0°ht 2568.51 Ps) Naealt '2588.004 224 for the clinic $269.3551 ao Jor se Page 1 of1 [gpno =Las/ih 2.34 aA IB2o yehFe9,&ET rR ) ee MN TE Blemthes RAMAD/.Other a C6464 ware ro al¥Col ¢LOGE C Cost Estimate for Biomass Heating Project rc linte Biomass Cost Estimate Minto Biomass Cost Estimate LABOR MATERIALS /SUBCONTRACT Production .2 =-H ]I .|1 aRatebys|,|§|8 B/2|2 Pisy_ls B\_3wr|£)8/518)3)E)|2 FE'98 35ELEMENT-_)wer |6]dG |oO]es |oe |]a |a][SSS 05a)Tota |item No.Goat Ea Total Cost .Qty [Rate|134 |126 |14 445 |127 |126 85 |108 |35 3 35 |LaborDesign= | [Project Management (Match)830 . Civil 40-6 Fixed estimate@ 150 /hr.-_6,000|[Site 2:8 7,100 $2,200 ni 100;8 |Fixed estimate@ 150 /hr.$45,000 ||Site Visit 2s 4,400 |$2,200 Electrical 60 8 ___|Fixed estimate @ 150 fnr.$_8,000 ||Site Visit $: 4 CAD 40;8 .Fixed estimate @ 100 /hr.$_4,000 Survey 120 8 Fixed estimate @ 120 /hr.$2,400 |[Site Visit $: J if H Design Subtotal |$37,230 |[Design Travel Total $4,400 J }|-I !iomass Harvesting Plan $_5,000 |i Biomass O&M Manual /Business Plan $5,000 i j T$__14,400DesignTotal|$51,630 :': Materialstotehours>5.0 |70.0]00 |0.0 |200 |1450]100]00 |155.0)0.0 |16.0 vem No.Cost Ea Total Cost |FreightlivMan-Ravs | I Shipping 1.0 1 $850 iTakeoffs 4.0 4 $1,260rieivingandInventory4.0 1 $4,260 Set upMaterialsStorage/Yard 08 1 $630 [Rousing *Note | LocalRental |$=|]lodging Rental "[*Note || siomass Boiler _- iSitework:Clearing &Pad Prep *Note ;$_+__|]Equipment Rental_|0;250 |$:: :GarnPac Placer 0.6 1 Garn 2000 Boiler 1 126,480 |$126,480;$15,980|$142,460.00 iRoof Instaliati 15 1 i Roofing Package /*Note j : $-_|[Siding ion 4.0 1 !Siding Package _t 4,500 4600 |$350 4,850.00| |Arctic Pipe (trench &burry)4.6 1 ||Arctic Pipe 300 58 17,460 17,460.00 ||Mechanical (exhaust,glycol tie-ins)05 4 _Boiler ies |1:3.410;$3,410 3 __3,410.00 | 'Electrical Service C i *Note :Elec.t Serv,Connec 1 8,000 8,000 8,000.00 - 1 -4T[End-User Buildingtr i _ Building Penetrati O05 4 4 $845 Plumbing 2.0 1 {4 $3,220 ||Pipe &Fittings 215 1,500:$_3,000]$100 [$3,100.00 Electrical &Controls 1.5 1 $1,905||Heat Exchanger 2$1,700 |$3,400 |$100|$3,500.00|Pumps 23 a501$14,7001 §100 |S "1,800.00 Controls _|Connectionand install 1.0 1 1 BTU Meter 1 $1500/$ 1.500'$100;$1,600.00 Programming and interface 0.5 1 Flow meter 4 $3,000|$3,000 |$100 |$3,100.00|i ities __ | Glycol 05 1 |[Glycol On 7,160 [$6,900,$500 |S 7,400.00 |Startup and Operator Training |{System Startup and Labeling 4.0 1 4 j Training 1.0 1 2. Job CleanUp/Final inspectiPreliminaryClean Up 0.5 1 2FinalionPunchList05111 Final Clean Up /De-mobe 0.5 1 2 1 [Closeout is iFinancial Close out/Auditing 2.0 4 I$_2,520 Record Drawings 2.0 4 |2,520 Total Construction Phase Labor.$35,840 7 a Alternatives: 1,Wood Storage Facility *Note Farmtek-ClearSpan 30'x60'15'3.5 1 3 $8,085 |Tension Fab Struct.1$12,000 $12,000 $1,300 $13,300.00 Tension Fabric Structure w/ Endwail and anchorging system \ _- 4 Assumptions:i |-Local accomodations are available._L | -All exterior piping run below ground _. :Total Mati $212,650,$17,330!$196,680" i . |Labor+Materials +Freight |$232,520 J iLabor+Mat +Frgt+Design |$__284,150_|1 __All+10%Contingency $312,565 1 ee H -Alternative:Wood Storage St |[$21,385 .Total!$333,950 | Grant Funding for Project "274,800a!_.Fone Required!$59,150oeeeeae.[ l GARN FORMAL QUOTE 3425 33rd Ave NE ESTIMATE #DATE St.Anthony,MN 55418 GP-001 1/12/2016 612-326-1102 TO: ANTHC-EHE 4500 Diplomacy Dr. Suite 454 Anchorage,AK 99508 907-729-3237 DESCRIPTION OF WORK Construction of (1)GARN PAC system.For specific details of what will be provided,see the "Bid Form DOW" attached to this quote. ITEMIZED COSTS QTY]Unit UNIT PRICE AMOUNT GARNPAC -containerized GARN WHS 2200 unit 1jeach |$126,480.00 |$126,480.00 ADDERS/OPTIONS: -16.5 kW electric preheat/freeze protection package.1jeach |$2,430.00 |$2,430.00 -"Smart Heat"differential temperature pump controls.The GARNPac ljeach |$865.00 7 $865.00 will automatically supply heat to the building only when called for,and will prevent any heat from backfeeding to the GARNPac.This will make the GARNPac completely control independent of the building system controls.No control system tie-in required to the building controls system. -Internet Connected DAQ (temperature and alarms)ljeach |$2,545.00 |$2,545.00 -UPONOR Underground Pre-insulated PEX Pipe -2"(HGS/HGR)300}ft $58.20 |$17,460.00 $- Shipping for all of the above ljeach {$15,980.00}$15,980.00 Thank you for your business!TOTAL ESTIMATE $165,760.00 DOES NOT INCLUDE: See the Bid Form DOW attached for What is Not included. NOTES: Schedule: -Construction time will take 5 months from receipt of PO and deposit to ship date -Shipping -allow 1 month for transportation from Minneapolis,MN to Minto,AK Payment Terms: -25%deposit -(2)25%progress payments (at 1 month progress and 2 month progress) -25%final payment prior to release for shipment Additional SCHEDULE and PAYMENT terms are in the Bid Form DOW attached. This formal quote is subject to change upon receipt of any new/revised requirments from ANTHC or their approved, representative parties.A final description of work and price must be agreed upon before construction will begin.Any modifcations after such time are subject to prce changes.Prices reflect winter/spring constructions schedule in 2016.If construction is to start in summer (after May 2016),then pricing will increase approximatley 7%(due to labor rate increases during the busier construction season). BID FORM -DESCRIPTION OF WORK (DOW) DATE:January 12,2016 FROM:DECTRA CORPORATION 3425 33°°Ave NE St.Anthony,MN 55418 DECTRA CORPORATION proposes to provide one (1)GARNpac unit for the sum of $126,480 plus shipping to Minto,Alaska based on the following: |-BASIC CONSTRUCTION: e Layout and construction technique will be similar to the first two GARNpac units. e Max length overall =30';max overall width =8'-0”;approximate height =9'-6”excluding the sloped roof.Will include 2 personnel doors located on one side;and a 5'-6”wide x 6'-0”high insulated overhead door on the opposite side near the firing end. e A flat end,insulated and prime painted steel pontoon base.This pontoon design cannot be dragged;it must be lifted into position by fork lift or crane.Total weight of the GARNpac is approximately 26,000 Ibs. e Shell will be insulated stress skin panels (walls and roof).Interior finish is painted 5/8”fire rated sheetrock on walls and ceiling.Floor will be diamond plate over plywood in front of the GARN unit. e =The exterior walls would be wrapped in Tyvec for shipment (as was the last GARNpac). e =The flat roof would have a temporary waterproof membrane applied for shipping. e Materials for the site installation of a sloped roof would be packaged within the GARNpac.This includes and is limited to:wood trusses,plywood,tar paper,nails,truss clips and shingles. Il -MECHANICALS: e §=6Asingle insulated GARN WHS 2200 V unit with:12'of 6"insulated stainless steel 103 HT vertical flue,stainless steel rain cap and internal spark screen.Includes insulated outdoor combustion air inlet with bypass,rain hood and electric damper. e Includes dual brazed plate heat exchangers and two pumps (one for each HX).The pumps are the interface between the GARN unit and HX.HX are non ASME and are sized base on 50%glycol with peak output of 325,000 BTUH with 20°F AT,1.5”connections and four (4)strainers. ¢The piping connections for the load side of the HX will be brought to the outside of the container on the end of the container.One 2”HGS and one 2”HGR connection for each of the two HX units. e Two (2)120 vac in-line cast iron circ pumps connecting the GARN unit with the dual HX.Pumps to be corded to allow easy disconnect and replacement.Pumps run continuously;to reduce pump run time dual differential controllers can be included at additional cost (refer to Options List). #Amanual override switch is provided to allow preheating of the GARN unit utilizing the existing oil fired boilers e The pumps between the HX and the buildings served by the GARNpac are the sole responsibility of the ANTHC. Maximum HX pressure drop and flow specifics will be provided by GARN. Ill -ELECTRICAL AND CONTROLS: The main electrical service and piping connections will be on the same end of the unit.100 amp 240 vac single phase electrical panel with main breaker,exterior mounted fused disconnect and:6 -15 amp breakers,two caged protected fluorescent interior lights,135 F fire detector,CO detector,boiler circuit,two pumps circuits, two exterior lights,and two duplex outlets.All wiring will be in surface mounted EMT conduit. One exterior warning light and horn interconnected with the 135 F fire detector. One end mounted small exhaust fan with humidistat control to remove excess moisture given off of the stored cordwood fuel. A 16.5 KW GARN preheat/freeze protection package is available as an option (Refer to Options List). WHAT IS NOT INCLUDED: BTU metering or other monitoring equipment or controls or their installation. Exterior siding.DECTRA will not supply factory installed exterior siding.Due to multiple handling of the units during shipment,DECTRA is not able to have any shipping company warrantee against shipping damage with regard to siding.There is no additional room within the GARNpac to place siding materials for shipment (the roof materials consume the bulk of the available interior volume).DECTRA will investigate providing corrugated steel siding for site installation by others that might be able to be shipped fastened to the flat roof of the GARNpac unit.If possible a cost would be developed and added to the present Bid. Alaska inspector review fees or any other state required fees or permits. Jim Keeney's on site supervision,installation,advice,etc. Any option/feature not specifically called out in Sections 1,2 and 3 of this form. SCHEDULE and PAYMENT: e A25%deposit is required with the Purchase Order. e Two additional 25%progress payments and a final 25%payment will be invoiced before shipment. e¢Shipment will not occur until all invoices are paid in full including all shipping fees. e Construction to occur from February 1,2016 thru June 2016. e =Construction will not start until a PO and deposit are received. e Shipment to follow completion of construction.A firm price for shipping cannot be obtained until 1 month before the delivery date.Our best estimate for shipping at this point is $16,000. OPTIONS LIST: 16.5 KW GARN preheat/freeze protection package includes:16.5 KW sequencer,3 -5.5 KW 240 vac Incoloy electric immersion elements,element junction box,upgrade from 100 to 200 amp main panel.Includes materials and labor -add $2,430. Two differential pump controls.Reduces pump run time be cycling the pumps on only when the load side of the HX calls for heat.Includes materials and labor-add $865. Internet connected DAQ with low water alarm,low water temperature alarm,135 F fire detector and 4 additional temperature sensors.Connects to LAN thru a Cat 5 cable;does not include cell connection capability.Includes materials and labor -add $2,545. GARNpacbidform/alaska James Vail Ss es From:James Vail Sent:Wednesday,May 18,2016 5:27 PM To:'David Pelunis-Messier';martin.lunde@dectra.net;'mxvet' Cc:'Keith Kelley';'David Lunde' Subject:RE:Fuel usage numbers All, Just back from the dentist (3hrs ago)...I'm a little numb but here goes my take: e Numbers aren't just for Lodge but include some of the other buildings or vehicle fuel or multiple deliveries (as noted below,it's hard to put 1950 gallons into gross 1300 gallon storage on 5/28/15 or 2060 gallons from 9/11/15 to 10/13/15) e One stretch 10/13/15 to 4/7/16 where Crowley delivered 1230 gallons may be a clue.It's still unlikely that the 1000 and 300 were empty but if they were,you could get the 1230 gallons in if they were topped off.This covers roughly 5 months so would be roughly 246 gal/mo.;8.2 gpd;.34 gph or 46,000 BTU/HR.If you assume the peak load is 3 times average,it would be 138,000 BTU/HR. e Estimated Clinic use is 1400 gallons per year (from CTA study).If we assume it's used during 6 months = 233/mo.;7.8 gpd;.32 gph or 43,000 BTU/HR.Peak would be 129,000 BTU/HR. e These result in a peak load of 267,000 BTU/HR;roughly 80%of the GARN 2000's rating. We also have information that CTA gathered when they did the feasibility study. e \did a separate calculation using size of existing boilers that should meet peak demands and assumed the energy conservation improvements reduced the loads 50%.|think it actually is more but even at this level the peak load would be roughly 289,000 BTU/HR.It doesn't include adding indirect hot water heater in the lodge. Even if this drove the demand over the GARN's capacity it would be for a short duration.And the oil fired boiler(s)would kick in. Recommendation: Project will include one GARN 2000 package.Minto to Order but hold shipping date.We need to coordinate delivery of any other items to be purchased from Martin so we can minimize freight cost. Prior to ordering ancillary equipment,we need to revisit conceptual hydronic design and determine correct materials, equipment and piping. Haven't had time to look at new fuel numbers but will. Jim From:David Pelunis-Messier [mailto:Dave.PM@tananachiefs.org] Sent:Wednesday,May 18,2016 1:20 PM To:martin.lunde@dectra.net;'mxvet'<mxvet99 @gmail.com> Cc:James Vail <JVail@aidea.org>;'Keith Kelley'<keith.kelley@dectra.net>;'David Lunde'<david@garn.com> Subject:RE:Fuel usage numbers Yes -this is a crap shoot -but the project is something that we need to move forward rather than just go round and round about how little information we have.So how does anyone recommend we make an educated estimate with the best available information? 2:59 PM 05/18/16 Type Num Date Amount ($) Oct 1,'14 -May 17,16 Invoice 37480 04/04/2016 178.75 Invoice 37457 03/24/2016 781.00 Invoice 38409 03/15/2016 390.50 Invoice 38408 03/15/2016 195.25 Invoice 37443 03/07/2016 390.50 invoice 37398 02/17/2016 390.50 Invoice 37359 02/01/2016 390.50 Invoice 37361 02/01/2016 781.00 Invoice 38358 01/25/2016 781.00 Invoice 38356 01/24/2016 195.25 Invoice 38330 01/19/2016 390.50 Invoice 37301 01/07/2016 390.50 Invoice 40159 10/08/2015 423.50 Invoice 38160 08/01/2015 418.00 Invoice 38161 08/01/2015 417.90 Invoice 40108 03/31/2015 259.17 Invoice 40078 03/19/2015 600.85 Invoice 40060 03/10/2015 804.00 Invoice 40056 03/09/2015 401.50 Invoice 40018 02/23/2015 795.75 Invoice 39302 02/12/2015 789.30 Invoice 39244 02/02/2015 946.00 Invoice 39220 01/26/2015 1,183.43 Invoice 39157 01/07/2015 841.50 Invoice 39114 12/29/2014 3,725.58 Invoice 39116 12/29/2014 1,656.23 Invoice 39103 12/17/2014 1,132.47 Invoice 39063 12/06/2014 1,101.17 Invoice 39003 11/18/2014 1,817.63 Invoice 35469 11/10/2014 1,099.05 Invoice 35468 41/10/2014 1,122.06 Invoice 35414 11/04/2014 1,958.98 Invoice 35367 10/21/2014 1,122.02 Invoice 35334 10/10/2014 1,122.00 Invoice 35325 10/08/2014 561.00 Invoice 35316 10/07/2014 561.00 |30,115.34| 8250.778 gallons of oil 48.97 213.97 106.99 53.49 106.99 106.99 106.99 213.97 213.97 53.49 106.99 106.99 116.03 114.52 114.49 71.01 164.62 220.27 110.00 218.01 216.25 259.18 324.23 230.55 1,020.71 453.76 310.27 301.69 497.98 301.11 307.41 536.71 307.40 307.40 153.70 153.70 BEST ESTIMATE !AM COMING OUT WITH.THERE WERE A FEW RECEIPTS WITH NO BUILDING NAME ON THEM SO |DON'T KNOW WHERE THE OIL WENT TO. 3d Gallons (Using $3.65/gal) clinic oil Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil clinic oil Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil clinic oil Lodge oi! Lodge oil clinic oil Lodge Oil Lodge Oil Lodge Oil Lodge Oil lodge and clinic Lodge Oil lodge and clinic Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil clinic oil Lodge oil Lodge oil Lodge oil Lodge oil Lodge oil Minto Lakeview lodge Combined Fuel Drops 04/04/2016 178.75 48.97 {clinic oil 02/01/2016 390.50 |106.99 |clinic oil 08/01/2015 417.90 |114.49 {clinic oil Totals 987.15 |270.45 |*** ***(Note this does not include any fuel that was handpumped from the village tank farm) Minto Clinic 03/10/2015 804.00 |220.27 jclinic oil 01/26/2015 591.72 81.06 }lodge and clinic****NOTE THIS IS EST 12/29/2014|1,862.79 |255.18 |lodge and clinic****NOTE THIS IS EST 11/10/2014}1,122.06 |307.41 {clinic oil TOTALS 4,380.57 |863.92 North Fork Store Cost Gal Crowley Lodge Oil 4/4/15-4/4/16 5,786.67 1,585.39 Clinic Oi!1,791.15 490.73 Minto Lakeview Id($)(GAL) 4/7/2016 3316 1228.5|Lodge oil _|Crowley 03/24/2016 781.00 213.97 |Lodge oil {North Fork Store 03/15/2016 390.50 106.99 |Lodge oil -|North Fork Store 03/15/2016 195.25 53.49 |Lodge oil _[North Fork Store 03/07/2016 390.50 106.99 }Lodge oil {North Fork Store 02/17/2016 390.50 106.99 {Lodge oil _|North Fork Store 02/01/2016 781.00 213.97 jLodge oil _|North Fork Store 01/25/2016 781.00 213.97 }|Lodge oil _{North Fork Store 01/24/2016 195.25 53.49 |Lodge oil {North Fork Store 01/19/2016 390.50 106.99 |Lodge oi!_|North Fork Store 01/07/2016 390.50 106.99 |Lodge oi!_|North Fork Store 10/12/2015 1105 409.5|Lodge oil {Crowley 12/13/2015 2565 950|Lodge oil |Crowley 10/08/2015 423.50 116.03 |Lodge oi!_|North Fork Store 08/01/2015 418.00 114,52 |Lodge oil _|North Fork Store 03/31/2015 259.17 71.01 |Lodge oil [North Fork Store Totals 12772.67|4173.389 Minto Lakeview Iq($)Gal | 03/19/2015 600.85 164.62 |Lodge oil _|North Fork Store 03/09/2015 401.50 110.00 |Lodge Oil 02/23/2015 795.75 218.01 |Lodge Oil 02/12/2015 789.30 216.25 |Lodge Oil 02/02/2015 946.00 259.18 |Lodge Oil 01/26/2015 591.72 81.06 |lodge and clinict***NOTE THIS IS EST01/07/2015]841.50 |230.55 [Lodge oil ||| 12/29/2014}1,862.79 255.18 |lodge and clinict***NOTE THIS IS EST 12/29/2014]1,656.23 453.76 }Lodge oil 12/17/2014]1,132.47 310.27 |Lodge oil 12/06/2014}1,101.17 301.69 jLodge oil 41/18/2014}1,817.63 497.98 |Lodge oil 11/10/2014}1,099.05 301.11 |Lodge oil 11/04/2014]1,958.98 536.71 |Lodge oil 10/21/2014|1,122.02 307.40 jLodge oil 10/10/2014}1,122.00 307.40 |Lodge oil 10/08/2014 561.00 153.70 {Lodge oil 10/07/2014 561.00 153.70 {Lodge oil TOTALS 18,960.96 |4,858.55 Page 1 of 1 Myf2 FewER Pole \ BE |ii4 Ps; *|!| So , , so NLT+ 5 2} AP |€]i 20 fo ieete fo a esaesrween -_ |gej -., oO _ std ; =] $Oo ]() : | & _ : a j § vf| 7 a i ha} 2 8 ; Saeea8 © 5|: __ | i re w 18 o <=:,: o° BR : MID SPAN TAP MATCH LINEASEE- MarA> oR foo joi Ses jOx10-i | Se}\C12-7 i10-1 hsane\.mH a 9MIDSPANTAP|Tre a,-__| Lig ©/2-24 wo.2 NEW CNNIC LAKE VIEW LODGE 121' SNA Oa8 ETS No. SRERIE US.SURVEY No gape "RD 10-2R Yy 9) G:\ACAD\AEA\Gam©...PROCESSSCHEMATIC.dwg,12/3/20103:09:56PM,cmerz,AdobePDFHEATING PROCESS DESCRIPTION THIS CORDWOOD-FIRED HEATING SYSTEM IS DESIGNED TO PROVIDE RENEWABLE BIOMASS-FIRED HEAT TOA BUILDING OR COMPLEX.THE SYSTEM IS CONFIGURED SO THE NEW HEAT SOURCE IS SUPPLEMENTAL TO THE EXISTING HEATING SYSTEM.WITH PROPER OPERATION,THE SYSTEM SHOULD PROVIDE 85%TO 90%OF THE HEAT NEEDS FOR THE FACILITY.THE DESIGN IS A GENERAL ONE,WITH ONE OR TWO GARN HYDRONIC HEATING MODULES (AS REQUIRED)PROVIDING HEAT TO A BUILDING OR USED ASA DISTRICT HEATING SYSTEM.OOFCOOO0©O®©®©A 2,000-GAL GARN™CORDWOOD-FIRED HYDRONIC HEATER (WH-1)SUPPLIES THE HEAT TO THE BUILDING OR COMPLEX.CORDWOOD IS LOADED AND BATCH FIRED AT HIGH EFFICIENCY,WHERE THE HEAT IS STORED IN THE WATER OF THE 2000-GAL HEATER TANK.COMBUSTION AIR BLOWER CAB-1 SUPPLIES COMBUSTION AIR TO THE BURNING CHAMBER. AN OPTIONAL SECOND 2,000-GAL GARN™CORDWOOD-FIRED HYDRONIC HEATER (WH-2)CAN BE ADDED IN PARALLEL TO WH-1 TO PROVIDE UP TO A TOTAL OF 600,000 BTU/HR PEAK HEAT FOR THE LOAD.IT WOULD BE INSTALLED IMMEDIATELY ADJACENT TO THE WH-1 HEATING MODULE. CIRCULATING PUMP CP-1 CIRCULATES 40 TO 62 GPM (AS REQUIRED)OF HEATING WATER OUT OF WH-1 (AND OPTIONAL WH-2)THROUGH HEAT EXCHANGER HE-1.ANY TRAPPED AIR IN THE SYSTEM IS VENTED IN THE GARN HEAT TANKS. HE-1 ISOLATES THE ATMOSPHERIC HEATING WATER OF THE GARN SYSTEM FROM THE PRESSURIZED GLYCOL HEAT TRANSFER FLUID OF THE HEATED FACILITY OR DISTRICT HEAT LOOP,WHILE ALLOWING THE TRANSFER OF HEAT. CIRCULATING PUMP CP-2 CIRCULATES 46-70 GPM (ENGINEERED AS REQUIRED)OF HEATING GLYCOL THROUGH HEAT EXCHANGER HE-1 TO TRANSFER HEAT TO THE FACILITY OR FACILITIES BEING HEATED. AIR SEPARATOR AS-1 REMOVES TRAPPED AIR IN THE GLYCOL HEAT DISTRIBUTION LINES.IT ALSO REMOVES ANY DIRT OR DEBRIS IN THE LINES FROM CONSTRUCTION. BURIED AND INSULATED FLEXIBLE PEX LINES DISTRIBUTE HEAT TO THE FACILITY OR FACILITIES.THEY MAY BE TWO LINES IN A SINGLE INSULATED CARRIER JACKET (UP TO 2-IN)OR SEPARATE HEAT LINES IN THEIR OWN INSULATED CARRIER JACKET (2-1/2 IN OR 3-IN). HEAT EXCHANGER HE-2 TRANSFERS HEAT FROM THE INTERMEDIATE GLYCOL LOOP TO THE FACILITY.THIS HEAT EXCHANGER ISOLATES THE FACILITY HYDRONIC HEATING SYSTEM FROM THE GARN SYSTEM,PREVENTING A CATASTROPHIC FAILURE OF THE FACILITY HEATING SYSTEM IF A BURIED LINE BREAKS.CIRCULATING PUMP CP-3 MAINTAINS FLOW THROUGH THE FACILITY SIDE OF THE HEAT EXCHANGER IN A PRIMARY-SECONDARY LOOP CONFIGURATION. TEMPERATURE CONTROLLER TC-1 MODULATES THE HEAT OUTPUT OF THE GARN SYSTEM TRANSFERRING TO THE FACILITY TO MAINTAIN A CONSTANT TEMPERATURE ON THE RETURN SIDE OF THE FACILITY HYDRONIC HEATING SYSTEM.TEMPERATURE SENSING ELEMENT TT-5 SENSES THE RETURN TEMPERATURE FOR TC-1,WHICH DRIVES 3-WAY MIXING VALVE CV-1.TC-1 ALSO PROVIDES A LOW TEMPERATURE BYPASS FUNCTION IF THERE IS NOT ENOUGH HEAT FROM THE GARNS.IF THE TEMPERATURE OF THE GARN HYDRONIC LOOP FALLS BELOW THE LOW LIMIT SET POINT,CV-1 MOVES TO FULL BYPASS (B TO AB)TO PREVENT BACKFEEDING HEAT FROM THE FACILITY TO THE GARN SYSTEM.TEMPERATURE SENSING ELEMENT TE-7 IS THE SENSOR FOR THE LOW LIMIT FUNCTION. FACILITY BOILER HEATING SYSTEM IS LOCATED DOWNSTREAM OF THE INTERFACE BETWEEN THE GARN HEAT INPUT AND FACILITY RETURN PIPING.IF THE GARN HEAT INPUT CAN MAINTAIN A HIGH ENOUGH RETURN TEMPERATURE,THE FACILITY BOILERS WILL NOT OPERATE.IF THE GARN HEAT INPUT IS NOT AVAILABLE,OR IS NOT ADEQUATE TO HANDLE THE PEAK LOAD,THEN THE FACILITY BOILERS WILL OPERATE ON THEIR OWN CONTROL SYSTEM. AN OPTIONAL BTU METER (BT-1)iS PLACED ACROSS THE MIXING ZONE OF THE GARN HEAT INPUT TO MEASURE THE AMOUNT OF HEAT GOING INTO THE FACILITY FROM THE CORDWOOD-FIRED SYSTEM. AN OPTIONAL BTU METER (BT-2)IS PLACED ACROSS THE BOILER SUPPLY AND RETURN PIPING TO MEASURE THE AMOUNT OF HEAT GOING INTO THE FACILITY FROM THE FACILITY BOILERS. |GARN CORDWOOD |,FIRE HEATING MODULE WH-1 WH-2 ) ET-1 PG-1 =PG-t (4)yo as @) t f \ot HE-1 -Fie \ ; _ib--Be --5 j!_Yr --"Sh // t \!Site7 1 GARN -VALVE OPEN |2 GARNS -VALVE CLOSED | |BURIED HEAT LINE"PT to BultoincLOAD __.____________7)BUILDING TO BE HEATED [EXISTING BUILDING HEAT LOADS \PANNNNA)\)A)\A)\)\/rpA 1 GLYCOL HEATING RETURN ' ]]AY OPTIONAL OPTIONAL !<4->|--OF {LI]Loo ef}CO OIL HEAT a 1 |r WOOD HEAT i A fP | BTUMETER |7 |BTUMETER [#4 \ |BT-2 I oiy |BTA 3 TI-6 7 t _-i i GLYCOL HEATING:WAV AA ' SUPPLY |EXISTING |! BOILER 5 SYSTEM | |i} |t AY t I i | |1--T"*60-70 GPM XN m™=<, df fs ke5eS°BeeS3©a@ses]eeesrE wisseebadHab28&wEESa2z ag°O53ijieeeeeeiAe CONSTRUCTIONRECORDg§3 3/515d}|e}812|3 csisl aah,pe ONgi3KHE"BSet;R 338Bix:3t iB3es.Bi ig'£87 ate - a vnsil 9S|)beale<eo]olZ uu $all aaEsa(s]$Flo 4wi=zizze]3 a=8oj=oO eg]o aRIza. [ra (V3 2 sJot4YeaLu =2 |Lu 2 wa 3 §SZ 'LaboO [=| rE i i ; Sheet No. M1.0 G:\ACAD\AEA\GarnQO.MECHPLAN.dwg,12/3/20103:11:22PM,cmerz,AdobePDFNOTE:COMBUSTION AIR INTAKE AND EXHAUST FLUE NOT SHOWN FOR CLARITY CONSTRUCTION.INFORMATIONPROVIDEDHEREINISACCURATETOTHEBESTOFMYKNOWLEDGE.RECORDDRAWINGCERTIFICATETHESEDRAWINGSREFLECTRECORDEDINFORMATIONOBTAINEDDURING- 4 (Gmlineteerahasentcaenaieerae y OATENAMEaCALE:ASSHOWNpielI<--Si(GAAISONEINCHON0THISSHEET,ADJUST¥IFROTONEBICHONSCALESCP-2 cP-1 pen!a3?=CONSTRUCTIONRECORDLDSTAKINGFOREMANAS-BULTINSPECTORhyAstewey*'a2$:GARN -=CORDWOOD = ,--UW FIRE HEATING MODULE sowPCic,PAsayane3(etre]oF"ANa,PxaN!DDyutty,;4%"ee"s"ayssi0&SSSDOSGeoto's2...taMohLittTRANSITION TO BURIED DISTRIBUTION PIPINGLCaL9))VA:NOyeoman wena se " 2010CONTAINERIZEDCORD-WOODFIREDHYDRONICHEATINGSYSTEMSAEA,ALASKA=2 =: S i TRANSITION TQ BURIED BDISTRIBNTIONPIPINGKD_a 53-->-1S)WH-2 A = Wn \_)|a TRANSITION TO BURIED 4DISTRIBUTIONPIPING8 -_-3ba GARN =-_CORDWOOD .E FIRE HEATING z a MODULE a,5 i zVY* qia alae2PERSPECTIVEVIEW1MECHANICALPLANke88& Scale:NTS:Scale:1°=1'-0"Sheet No. M1.1b WOOD FIRED HEATING TECHNOLOGIES CTA has developed wood-fired heating system projects using cord wood,wood pellet and wood chips as the primary feedstock.A summary of each system type with the benefits and disadvantages is noted below. Cord Wood Cord wood systems are hand-stoked wood boilers with a limited heat output of 150,000- 200,000 British Thermal Units per hour (Btu/hour).Cord wood systems are typically linked to a thermal storage tank in order to optimize the efficiency of the system and reduce the frequency of stoking.Cord wood boiler systems are also typically linked to existing heat distribution systems via a heat exchanger.Product data from Garn,HS Tarm and KOB identify outputs of 150,000-196,000 Btu/hr based upon burning eastern hardwoods and stoking the boiler on an hourly basis.The cost and practicality of stoking a wood boiler on an hourly basis has led most operators of cord wood systems to integrate an adjacent thermal storage tank,acting similar to a battery,storing heat for later use.The thermal storage tank allows the wood boiler to be stoked to a high fire mode 3 times per day while storing heat for distribution between stoking.Cord wood boilers require each piece of wood to be hand fed into the firebox,hand raking of the grates and hand removal of ash.Ash is typically cooled in a barrel before being stock piled and later broadcast as fertilizer. Cordwood boilers are manufactured by a number of European manufacturers and an American manufacturer with low emissions.These manufacturers currently do not fabricate equipment with ASME (American Society of Mechanical Engineers) certifications.When these non ASME boilers are installed in the United States, atmospheric boilers rather than pressurized boilers are utilized.Atmospheric boilers require more frequent maintenance of the boiler chemicals. Emissions from cord wood systems are typically as follows: PM2.5 >0.08 Ib/MMbtu NOx 0.23 Ib/MMbtu $O2 0.025 Ib/MMbtu CcO2 195 Ib/MMbtu Benefits: Small size Lower cost Local wood resource Simple to operate Disadvantages: Hand fed -a large labor commitment Typically atmospheric boilers (not ASME rated) Thermal Storage is required ae ARCHITECTS ENGINEERS Page 1 Wood Pellet Wood pellet systems can be hand fed from 40 pound bags,hand shoveled from 2,500 pound sacks of wood pellets,or automatically fed from an adjacent agricultural silo with a capacity of 30-40 tons.Pellet boilers systems are typically linked to existing heat distribution systems via a heat exchanger.Product data from KOB,Forest Energy and Solagen identify outputs of 200,000-5,000,000 Btu/hr based upon burning pellets made from waste products from the western timber industry.A number of pellet fuel manufacturers produce all tree pellets utilizing bark and needles.All tree pellets have significantly higher ash content,resulting in more frequent ash removal.Wood pellet boilers typically require hand raking of the grates and hand removal of ash 2-3 times a week.Automatic ash removal can be integrated into pellet boiler systems.Ash is typically cooled in a barrel before being stock piled and later broadcast as fertilizer. Pellet storage is very economical.Agricultural bin storage exterior to the building is inexpensive and quick to install.Material conveyance is also borrowed from agricultural technology.Flexible conveyors allow the storage to be located 20 feet or more from the boiler with a single auger. Emissions from wood pellet systems are typically as follows: PM2.5 >0.09 Ib/MMbtu NOx 0.22 Ib/MMbtu $02 0.025 Ib/MMbtu C02 220 Ib/MMbtu Benefits: Smaller size (relative to a chip system) Consistent fuel and easy economical storage of fuel Automated Disadvantages: Higher system cost Higher cost wood fuel ($/MMBtu) ah ARCHITECTS ENGINEERS Page 2 Wood Chip Chip systems utilize wood fuel that is either chipped or ground into a consistent size of 2-4 inches long and 1-2 inches wide.Chipped and ground material includes fine sawdust and other debris.The quality of the fuel varies based upon how the wood is processed between the forest and the facility.Trees which are harvested in a manner that minimizes contact with the ground and run through a chipper or grinder directly into a clean chip van are less likely to be contaminated with rocks,dirt and other debris.The quality of the wood fuel will also be impacted by the types of screens placed on the chipper or grinder.Fuel can be screened to reduce the quantity of fines which typically become airborne during combustion and represent fost heat and increased particulate emissions. Chipped fuel is fed from the chip van into a metering bin,or loaded into a bunker with a capacity of 60 tons or more.Wood chip boilers systems are typically linked to existing heat distribution systems via a heat exchanger.Product data from Hurst,Messersmith and Biomass Combustion Systems identify outputs of 1,000,000 -50,000,000 Btu/hr based upon burning western wood fuels.Wood chip boilers typically require hand raking of the grates and hand removal of ash daily.Automatic ash removal can be integrated into wood chip boiler systems.Ash is typically cooled in a barrel before being stock piled and later broadcast as fertilizer. Emissions from wood chip systems are typically as follows: PM2.5 0.21 Ib/MMbtu NOx 0.22 Ib/MMbtu $02 0.025 lb/MMbtu CO2 195 lb/MMbtu Benefits: Lowest fuel cost of three options ($/MMBtu) Automated Can use local wood resources Disadvantages: Highest initial cost of three types Larger fuel storage required Less consistent fuel can cause operational and performance issues ah ARCHITECTS ENGINEERS Page 3 'ONSNOISIASY ava|'ONSNOISIARY pt] 2vo nN hoeONYZLNecaddy vt¢ CSOdLE "Om ACE; 3a&3 FGUSAS SNRGLINdi¥FWISM SCO00IS"O'Mu-wt}| © 3oOape s|2 NOLLNGIALSIG OLNIN Zin2/8Ss|44°B|©VN T i ; 3- 5 aad Fee] a WaLBEX,, A - . a ze? | a cHZe < fe)|S*lEcs of :-eeQ8 Ee L_1a'a2-o £8 Y|= oO ” NNVpe > si 3 La] aso .Ni7 2e8 ° . Z3 anN age': a ie AH% or z Bag iB ANS Sega:INCian1G Vane \ eo eae Var AAA _- Es . Y ” ore uu Y) | ue Va\S to ep 403<Lj . ww ee pes0ee 1 PPS CL (7 ||}aig.. ei-© /- z ee5:Se | ! =\|=> > 7 \ | Anysf f-- | cn, 2py pee, . FE;on aah 8" Sip ' w<ay N La i Y f aSe 3 N "/| avn y gy oeoy<&oaa \ ! 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"A” STREET MINIO | 77]z ° n >W tg ee ay | aa (i)&WgNee,5VICINITYMAP= ace||53]|fel |{2ZB>gl |{él |ieaEEFE 7 |_| e\a\2 >|=|/2/8/§BBB 2|s/2[s}=]e/o \ws , >9oYAN4 n b es]&¢'PaQ e == GRAPHIC SCALE Fs100so100200400SeeeOR OE We(FEET)1 inche 100 FT.BY __J.Pocursonc |FF #WOTE:THIS DRAWING IS CONSTRUCTED FROM A COMBINATION OF STATE PLATS,U.S.SURVEYS,ENGR.C.PEDERSON |CAD#O31BASE.STATE OF ALASKA DEPARTWENT OF REGIONAL AFFAIRS MAPS AND UNCONTROLLED AERIAL PHOTOGRAPHS.VLLAGESCALEISAPPROXIMATE.FOR PRECISE LOCATIONS OF LOTS,BUILDINGS,ROADS,POLES,OR OTHER STRUCTURES,A FIELD SURVEY IS NECESSARY.MINTO SCALE OTE SHEET2 1 =100°10-598 OF4 SEE SHEET1FOR LEGEND 2-31-0000 |"15 SNOISIARY E]2G|"ONSNOISIARY 48aM|'ON$b8ONYZiTacaddv to-si-s] Ob 72 So |ook SamyTaamatweemooeDewealWr NOLLNGIMLSIC OLNIN aE1/8 RRGHSWidOLDAS9000018"O'M[LIBToi-se-s0] St F:= f=a PUGS ONRGLINdryTIISM 600001C'O'MHIB! zie|ot 5Ae2®Tw3ABE3Ie LEE: {| !z|ii :gaeBRetwBee.g8aeAgeQ8eaceeg®wa!fistgeHlsegBess 10-2X-1ey ;ral 'L i|iq PaceiC_K |2-3RA i @ | | 10-2X-41LA |j | OC ||my i!a | iBil | | at en,nl SEE SHEET 1 FOR LEGEND a, Fade "A mn ilS\ a ql0 es -_. 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B.Objectives: 1.Mobilizing/de-mobilizing work site. 2.Repair foundation for application of insulation Prep walls to apply insulation/fiberglass-foam-rigid Prep and apply roof insulation Apply vapor barriers Repair/replace siding Replace doors Replace windows .Repair/replace plumbing 10.Upgrade electrical wiring 11.install efficient LED lighting 12.Paint building 13.Upgrade heating systemWPONANSw C.Project Scope The Minto Multi-Purpose Community is an old building built in 1974.It is the heartbeat of the community which houses all tribal offices that are critical to the function of the village.These offices include management,accounting,environmental,youth and elder services,tribal court, transportation and the lodge manager.Also included in this building is a commercial kitchen which services the Elder Lunch Program,the School lunch program and the restaurant There is a six room lodge with laundry and shower facilities.Finally,there are meeting rooms,a community computer area and a physical fitness room. Through the years,the building has deteriorated to the point where it is almost cost prohibitive for the tribe to heat during the winter.Note:Heating fuel is $5.65 per gallon.This means that a large portion of tribal discretionary funds that could be used to help the community for other needs must be diverted to the purchase of heating fuel.Thus,increasing energy efficiency on this building is critical to meeting long term community needs. D.Tasks To Be Performed All work phases will follow a strict time table and must be completed prior to November 1*,2013 when temperatures dip below acceptable work environment thresholds. Task #1:Pre-assessment of energy efficiency measures have been identified.Includes assessment of fuel consumption and costs during winter of 2012-2013 to be used as a baseline for comparison after fuel efficiency measures have been implemented. Task #2:To implement identified measures,sub contractor will mobilize required materials,equipment and labor force Task #3:Repair foundation for application of insulation. Task #4:Prep walls to apply insulation/fiberglass-foam-rigid Task #5:Prep and apply roof insulation Task #6:Apply vapor barriers Task #7:Repair/replace siding Task #8:Replace old doors with energy efficient new doors. Task #9:Replace old windows with energy efficient new windows, Task #10:Repair/replace plumbing Task #11:Upgrade electrical wiring Task #12:Install efficient LED lighting Task #14:Paint building Task #15:Upgrade heating system Task #16:Timely reporting of completed tasks. Task #17:Assessment of energy efficiency after work completed. Task #18:Final report submitted. Pre-Feasibility Assessment for Integration of Wood-Fired Heating Systems Final Report July 24,2012 Minto Village Council Minto,Alaska Presented by CTA Architects Engineers Nick Salmon &Nathan Ratz Lars Construction Management Services Rex Goolsby For Minto Village Council In partnership with Fairbanks Economic Development Corporation Alaska Wood Energy Development Task Group Funded by Alaska Energy Authority and US Forest Service 306 W.Railroad,Suite 104 Missoula,MT 59802 406.728.9522 www.ctagroup.com CTA Project:FEDC_FAIRBANKS_MINTO Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska TABLE OF CONTENTS 1.0 Ex@Cutive SUMMALY..........ccccecececececcereeeceeterererenereeereresesesseeeasaeaeseeeeeeeeeepepeeeseeeseeeenecates 1 2.0 IMtPOGUCTION ..0.......ee csececssccecesesceeceeesceececoaeceteesasaetesceceeaecvessceeesevessansessaeeseseeseeesaaseneese 3 3.0 Existing Building SySteMS.................::cccccecesssseceececeseceeesecnsneeeseseasessessessaceeeeatensassenees 3 4.0 Energy USe ..........ccccccecessscccecssssecececceeeesececececeeesececerssceeseenaneesecaeeecasssresessaceeseuceeseeees 4 5.0 Biomass Boiler SiZe...............cccccccccecsccccecceceeeeescsceenseceereeecssssessceeeessecesssnscesesseeseasssnees 4 6.0 Wood Fuel USe.............cecececsesesesesesecnccceececeneneceeseecenecnaecececnsecneneneneeeeaeesseeeaseceererererers 5 7.0 Boiler Plant Location and Site ACCESS 00.0...eee es ecsseeeeeesecseeesessssuesneenseceenseeesreeesenes 6 8.0 Integration with Existing Heating SysteMs...........ee eee eeeseeeecsseeeeesesneceseneseeeseseenee 7 9.0 =Air Quality Permits...cecscecsseseeneeeeeneesesseeseeceeseneeseneecesneecssnensessuusnceeusesnensensnees 7 10.0 Wood Heating Options............cc ccceesescsenseeeeeesenensenseeeeesesnssseseaeeseseesessesssoeeseerenseaees 7 11.0 Estimated Costs ..........cccceceeseesnecceseeeecneneeeceeeepererseancnssaeeesessesseaesaeeassusscssesearenseeseees 8 12.0 Economic Analysis ASSUMPTIONS................2.seceeeeeeeeeeesseeeeesesnseensessseescesneseeseresenseeeee 8 13.0 Results of Evaluation...csscccscceceereecsereeseneeessseeeceseeesseceessesecsseseseecsessessessenseeees 8 14.0 Project FUNING...............ce eeeeeeeceesecenceeeeeeeeeesseenenrssseesecessaeeesesssseusecsseceeecuseeessesenessees 9 45.0 SUMMARY...ee eececesseecnenceceseeecnsceecnseceneesnsneeesuecesseesnesaesecaeeesseesecsesseasssascseeessseseeees 9 16.0 Recommended Action .............eceescceesserceceseseeenessseeeeeecssreececssseasasscseeeesesssseeseseeneeeess 9 Appendixes Appendix A:Preliminary Estimates of Probable Cost...cee eececssntseessessreeeeseeeees 2 pages Appendix B:Cash Flow AnalySis...............:::---ssceeseesseeneecesseceecesssnseseusesaeusessesseesesees 4 pages Appendix C:Site Plain ........eee eeccceeseesseseeeeesocnsnsnceeeseee snenessessensnenensessesseaeeaeeessossses 2 pages Appendix D:Air Quality Report ...........eee eeeececceneeceeeseaneeessseneeeseseanessesrnseseeseees 10 pages Appendix E:Wood Fired Heating Technologies .................::ceeessneeceesenerereeesenseeeceseees 3 pages CTA Architects Engineers i duly 24,2012 Pre-Feasibility Assessment for Integration of Wood-Fired Heating Systems Minto Village Council Minto,Alaska 1.0 Executive Summary The following assessment was commissioned to determine the preliminary technical and economic feasibility of integrating a wood fired heating system in the Lakeview Lodge,the Health Center,the Community Hall,and a future Fire Station in Minto,Alaska. The following tables summarize the current fuel use and the potential wood fuel use: Table 1.1 -Annual Fuel Use Summary Fuel Avg.Use Current Annual Facility Name Type |(Gallons)|Cost $/Gal Cost Lakeview Lodge Fuel Oil |10,000 $5.65 $56,500 Community Hall Fuel Oil 950 $5.65 $5,368 Future Fire Station None --- Medical Clinic Fuel Oil 1,400 $5.65 $7,910 Table 1.2 -Annual Wood Fuel Use Summary Fuel Cord Wood Oil Wood Pellets (Gallons)(Cords)(Tons) Lakeview Lodge (LL)10,000 87.4 79.7 Health Clinic (HC)1,400 12.2 11.2 Community Center (CC)950 8.3 7.6 Future Fire Department (FD)1,250 10.9 10.0 LL +HC 11,400 99.6 90.8 Note:Wood fuel use assumes offsetting 85%of the current energy use. Based on the potential wood use both pellet boiler and cord wood boiler options were investigated and were as follows: Wood Pellet Boiler Options: B.1:Lakeview Lodge and Health Center. Cord Wood Boiler Options: C.1:Lakeview Lodge. C.2:Lakeview Lodge and Health Center. The table on the following page summarizes the economic evaluation for each option: CTA Architects Engineers July 24,2012 Page 1 of 9 Table 1.3 -Economic Evaluation Summary Minto Biomass Heating System 20 30 Year 1 NPV NPV Yr Yr Project Operating 30 yr 20 yr BIC}=-BIC ACF ACF YR Cost Savings at 3%at 3%Ratio Ratio YR20 YR 30 ACF=PC B.1 $670,000 $5,199 $579,979 $286,108 0.43 0.87 $420,716 $1,053,449 29 C.1 $298,000 $17,176 $1,054,942 $571,617 1.92 3.54 $823,607 $1,862,159 11 C.2 $325,000 $21,463 $1,246,405 $682,006 2.10 3.84 $980,472 $2,192,971 10 The Lakeview Lodge combined with the Health Center appears to be a good candidate for the use of a wood biomass heating system.With the current economic assumptions,the estimated fuel use,and the reported fuel oil prices,this option has a very strong 20 year B/C ratio of 2.1.It is an increased benefit to add the health center to the lodge project even with the additional piping and pumping costs. Additional sensitivity analysis has been performed.The sensitivity was performed on option C.2,with the cost of fuel oil being varied as well as varying the cost of wood fuel. With cord wood at $200/cord,the 20 year B/C exceeds 1.0 at $4.10/gallon for fuel oil. With cord wood at $150/cord,the 20 year B/C exceeds 1.0 at $3.70/gallon for fuel oil. CTA Architects Engineers Page 2 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska 2.0 Introduction The following assessment was commissioned to determine the preliminary technical and economic feasibility of integrating a wood fired heating system in the Lakeview Lodge,the Health Center,the Community Hall,and a future Fire Station in Minto,Alaska. 3.0 Existing Building Systems The buildings are all owned and operated by the Minto Village Council.The buildings are all located in the town of Minto. The Lakeview Lodge is a two story wood framed building constructed in approximately 1982.The facility is approximately 11,300 square feet and is heated by a 348,000 Btu/hr output hot water boiler.Domestic hot water is provided by a 170,000 Btu/hr fuel oil fired hot water heater with a 70 gallon tank.The existing boiler is original to the building and is in fair condition.The heating system infrastructure is original to the building an in fair condition.The building envelop is in poor condition. The Minto Community Hall is an 8-inch log building with some wood framed walls constructed in 2005.The facility is approximately 6,300 square feet and is heated by a 175,000 Btu/hr output hot water boiler and by a cord wood stove capable of receiving 4- foot length logs.The cord wood stove serves the large community room.The boiler heats the toilet rooms,the small kitchen,and some storage rooms at the entry.There is also a unit heater connected to the boiler system that heats the large community room,but it is valved off and the community room is currently unheated unless there is an event.Only approximately 1,700 square feet of the building is heated with the boiler system.Domestic hot water is provided by an electric water heater rated at 4.5 KW input with 40 galion storage.The existing boiler is original to the building and is in good condition.The heating system infrastructure is original to the building and in good condition. The future Fire Station is proposed to be located in an existing building next to the water plant.This existing building is a wood framed building approximately 5,000 square feet. The building is currently not heated and the boiler has been removed from the building. Portions of the building are abandoned and in disrepair,other portions are used for unheated storage,and the two bay garage on the west side is used by the Village Council for some vehicle maintenance.This two bay garage area and some of the adjacent rooms are proposed to be remodeled and used for the future fire station.There is no domestic hot water in the building. Facilities Dropped from Feasibility Study No facilities were dropped from the feasibility study. Facilities Added to Feasibility Study The Health Center was added to the feasibility study during the field visit.The clinic is a wood framed building constructed in approximately 2005 and located next to Lakeview Lodge.The facility is approximately 2,000 square feet and is heated by a 115,000 Btu/hr output hot water boiler.Domestic hot water is provided by a 40 gallon indirect water heater using the boiler water as a heating source.The existing boiler is original to the building and is in good condition.The heating system infrastructure is original to the building an in good condition. CTA Architects Engineers Page 3 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska 4.0 5.0 Energy Use The Minto Village Council purchases fuel oil in bulk and fills storage tanks which are then used to provide fuel to MVC vehicles,equipment,and building heat.The amount of fuel used at each building for heating is not currently tracked.The Village Council has estimated that 12,000 gallons is used for building heat at their facilities.CTA has estimated the potential fuel use at each building based on square footage and estimated heating energy use index.The following table summarizes the data: Table 4.1 -Annual Fuel Use Summary Fuel Avg.Use Current Annual Facility Name Type (Gallons)|Cost $/Gal Cost Lakeview Lodge Fuel Oil |10,000 $5.65 $56,500 Community Hall Fuel Oil 950 $5.65 $5,368 Future Fire Station None --- Medical Clinic Fuel Oil 1,400 $5.65 $7,910 Electrical energy consumption will increase with the installation of a wood fired boiler system because of the power needed for the biomass boiler components such as draft fans and the additional pumps needed to integrate into the existing heating systems.The cash flow analysis accounts for the additional electrical energy consumption and reduces the annual savings accordingly. Biomass Boiler Size The following table summarized the connected load of fuel fired boiler: Table 5.1 -Connected Boiler Load Summary Likely Peak System Output Load Peak MBH Factor MBH Lakeview Lodge Boiler Fuel Oil 348 1.00 348 Minto Health Clinic Boiler Fuel Oil 115 1.00 115 Community Center Boiler Fuel Oil 175 4.00 175 Future Fire Dept.Boiler Fuel Oil 150 1.00 150 Total Of All Buildings 788 788 CTA Architects Engineers Page 4 of 9 July 24,2012 £ Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska Typically a wood heating system is sized to meet approximately 85%of the typical annual heating energy use of the building.The existing heating systems would be used for the remaining 15%of the time during peak heating conditions,during times when the biomass heating system is down for servicing,and during swing months when only a few hours of heating each day are required.Recent energy models have found that a boiler sized at 50%to 60%of the building peak load will typically accommodate 85%of the boiler run hours.Because of the small scale of the heating system,the output will be based on the smallest cordwood boiler size available,or approximately 170,000 Btu/hr. Table 5.2 -Proposed Biomass Boiler Size Likely Biomass System Biomass Boiler Peak Boiler Size MBH Factor MBH paolt Lakeview Lodge (LL)348 06 209 s UBOHealthCenter(HC)115 0.6 69 Community Center (CC)175 0.6 105° Future Fire Dept (FD)150 0.6 90 LL+HC 463 0.6 278 The buildings are too far apart to consider a district heating system to connect all of them together.The Lakeview Lodge and the Health Center could be fed from a single boiler plant because they are adjacent to each other. 6.0 Wood Fuel Use The types of fuel available in the area include cord wood and wood pellets.The estimated amount of wood fuel needed for each wood fuel type for each building was calculated and is listed below: Table 6.1 -Annual Wood Fuel Use Summary Fuel Cord Wood Oil Wood Pellets (Gallons)(Cords)(Tons)_ Lakeview Lodge (LL)10,000 87.4 79.7 A Z [wHealthClinic(HC)1,400 12.2 11.2 _c avd Community Center (CC)950 8.3 7.6 L° Future Fire Department (FD)1,250 10.9 10.0 LL +HC 11,400 99.6 90.8 Note:Wood fuel use assumes offsetting 85%of the current energy use. The amount of wood fuels shown in the table is for offsetting 85%of the total fuel oil use. CTA Architects Engineers Page 5 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska The moisture content of the wood fuels and the overall wood burning system efficiencies were accounted for in these calculations.The existing fuel oil boilers were assumed to be 80%efficient.Cord wood was assumed to be 20%moisture content (MC)with a system efficiency of 65%.Wood pellets were assumed to be 7%MC with a system efficiency of 70% Based on the potential wood fuel use,cord wood and pellet boiler systems were analyzed for the Lakeview Lodge and the Health Center.The low potential wood fuel use makes a chip system not practical and no chip options will be reviewed.The low potential wood use and low potential savings for the Community Center and the future Fire Department makes those challenged projects and they will not be analyzed further. The tribe and village corporation own over 80,000 acres of land,of which most of it is forested.There would be a sufficient supply to support a wood fired boiler for this campus. The tribe and village corporation do not currently have any active logging operations,but there are several local independent contractors that harvest firewood.Wood pellets are available from Superior Pellet Fuels out of North Pole and can be trucked own the Elliot Highway. The unit fuel costs for fuel oil and the different fuel types were calculated and equalized to dollars per million Btu ($/MMBtu)to allow for direct comparison.The Delivered $/MMBtu is the cost of the fuel based on what is actually delivered to the heating system,which includes all the inefficiencies of the different systems.The Gross $/MMBtu is the cost of the fuel based on raw fuel,or the higher heating value and does not account for any system inefficiencies.The following table summarizes the equalized fuel costs at different fuel unit costs: Table 6.2 -Unit Fuel Costs Equalized to $/MMBtu Net Gross System System Delivered Gross Fuel Type Units Btu/unit Efficiency -_Btu/unit $/unit $/MMBtu $/MMBtu Fuel Oil gal 134500 0.8 107600 $4.00 $37.17 $29.74 $5.00 $46.47 $37.17 $6.00 $55.76 $44.61 CordWood cords 16473800 0.65 10512970 $200.00 $19.02 $12.37 $250.00 $23.78 $15.46 $300.00 $28.54 $18.55 Pellets tons 16400000 0.7 11480000 $300.00 $26.13 $18.29 $350.00 $30.49 $21.34 $400.00 $34.84 $24.39 7.0 Boiler Plant Location and Site Access None of the existing boiler rooms are large enough to fit a new biomass boiler so a new stand alone boiler plant would be required.The best location for a plant would be just west of the Lakeview Lodge,between the lodge and the health center. CTA Architects Engineers Page 6 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska Any type of biomass boiler system will require access by delivery vehicles.For cord wood systems this would likely be pick up trucks and trucks with trailers.For pellet systems,this would likely require large delivery vehicles such as 40 foot long trailers.The proposed plant location would allow for good access since it will be just off a wide road (Lakeview Road)and will allow for tractor trailers to maneuver.Minto connects to the Elliot Highway via Minto road and this road can handle the large truck traffic. 8.0 Integration with Existing Heating Systems Integration of a wood fired heating system varies from facility to facility.Integration of a central heating system in the Lakeview Lodge would require piping heating hot water supply and return lines to the existing boiler room. Integration of a central heating system in the Health Center would require the installation of heating hot water supply and return pipes in the existing boiler room. The Minto Community Hall is not an obvious candidate for another wood fired heating system in addition to the existing wood stove. The future Fire Station is not an obvious candidate for a wood fired heating system. The field visit confirmed the location of each boiler room and heating unit location in order to identify an approximate point of connection from a district heating loop to each existingbuilding.Connections would typically be achieved with arctic pipe extended to the face of each building,and extended up the exterior surface of the building in order to penetrate exterior wall into the boiler room or building.Once the heating water supply and return piping enters the existing boiler room it would be connected to existing supply and return lines in appropriate locations in order to utilize existing pumping systems within each building. 9.0 Air Quality PermitsResourceSystemGroup has done a preliminary review of potential air quality issues in thearea.Interior Alaska is prone to meteorological conditions that create thermal inversions, which are unfavorable for the dispersion of emissions.The proposed boiler size at this location is small enough,that the boiler is not likely to require any State or Federal permits. See air quality memo in appendix D. 10.0 Wood Heating Options The technologies available to produce heating energy from wood based biomass are varied in their approach,but largely can be separated into three types of heating plants: cord wood,wood pellet and wood chip/ground wood fueled.See Appendix E for these summaries. Based on the potential wood use both pellet boiler and cord wood boiler options were investigated and were as follows: Wood Pellet Boiler Options: B.1:Lakeview Lodge and Health Center. Cord Wood Boiler Options: C.1:Lakeview Lodge.. CTA Architects Engineers Page 7 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska C.2:Lakeview Lodge and Health Center. Option B.1 would be installed in a freestanding building and an adjacent free standing pellet silo.Option C.1 would be installed in a freestanding building with interior cordwood fuel storage. 11.0 Estimated Costs The total project costs are at a preliminary design level and are based on RS Means and recent biomass project bid data.The estimates are shown in the appendix.These costs are conservative and if a deeper level feasibility analysis is undertaken and/or further design occurs,the costs may be able to be reduced. 12.0 Economic Analysis Assumptions The cash flow analysis assumes fuel oil at $5.65/gal,electricity at $0.65/kwh,cord wood delivered at $200/ton,and pellets delivered at $375/ton.The fuel oil,electricity,and cord wood costs are based on the costs reported by the facility.Pellet costs were obtained from Superior Pellet Fuels.It is assumed that the wood boiler would supplant 85%of the estimated heating use,and the existing heating systems would heat the remaining 15%. Each option assumes the total project can be funded with grants and non obligated capital money.The following inflation rates were used:O&M -2%,Fossil Fuel -5%,Wood Fuel -3%,Discount Rate for NPV calculation -3%.The fossil fuel inflation rate is based on the DOE EIA website.DOE is projecting a slight plateau with a long term inflation of approximately 5%.As a point of comparison,oil prices have increased at an annual rate of over 8%since 2001. The analysis also accounts for additional electrical energy required for the wood fired boiler system as well as the system pumps to distribute heating hot water to the buildings. Wood fired boiler systems also will require more maintenance,and these additional maintenance costs are also factored into the analysis. 13.0 Results of Evaluation The following table summarizes the economic evaluation for each option: Table 13.1 -Economic Evaluation Summary Minto Biomass Heating System 20 30 Year 1 NPV NPV Yr Yr Project Operating 30 yr 20 yr B/C BIC ACF ACF YR Cost Savings at 3%at 3%Ratio Ratio YR20 YR 30 ACF=PC B.1 $670,000 $5,199 $579,979 $286,108 043 087 $420,716 $1,053,449 25 C.1 $298,000 $17,176 $1,054,942 $571,617 1.92 3.54 $823,607 $1,862,159 11 C.2 $325,000 $21,463 $1,246,405 $682,006 2.10 3.84 $980,472 $2,192,971 10 The benefit to cost ration (B/C)takes the net present value (NPV)of the net energy savings and divides it by the construction cost of the project.A B/C ratio greater than or equal to 1.0 indicates an economically advantageous project. CTA Architects Engineers Page 8 of 9 July 24,2012 Pre-Feasibility Assessment for Minto Village Council Integration of Wood-Fired Heating Systems Minto,Alaska 14.0 15.0 16.0 Accumulated cash flow (ACF)is another evaluation measure that is calculated in this report and is similar to simple payback with the exception that accumulated cash flow takes the cost of financing and fuel escalation into account.For many building owners, having the accumulated cash flow equal the project cost within 15 years is considered necessary for implementation.If the accumulated cash flow equals project cost in 20 years or more,that indicates a challenged project.Positive accumulated cash flow should also be considered an avoided cost as opposed to a pure savings. Project Funding The Minto Village Tribal Council may pursue a biomass project grant from the Alaska Energy Authority. The Minto Village Tribal Council could also enter into a performance contract for the project.Companies such as Siemens,McKinstry,Johnson Controls and Chevron have expressed an interest in participating in funding projects of all sizes throughout Alaska. This allows the facility owner to pay for the project entirely from the guaranteed energy savings,and to minimize the project funds required to initiate the project.The scope of the project may be expanded to include additional energy conservation measures. Summary The Lakeview Lodge combined with the Health Center appears to be a good candidate for the use of a wood biomass heating system.With the current economic assumptions,the estimated fuel use,and the reported fuel oil prices,this option has a very strong 20 year B/C ratio of 2.1.It is an increased benefit to add the health center to the lodge project even with the additional piping and pumping costs. Additional sensitivity analysis has been performed and is attached.The sensitivity was performed on option C.2,with the cost of fuel oil being varied as well as varying the cost of wood fuel.With cord wood at $200/cord,the 20 year B/C exceeds 1.0 at $4.10/gallon for fuel oil.With cord wood at $150/cord,the 20 year B/C exceeds 1.0 at $3.70/gallon for fuel oil.This indicates that this is still an economically viable project with fuel oil around $4.00/gallon. Recommended Action Most grant programs will likely require a full feasibility assessment.A full assessment would provide more detail on the air quality issues,wood fuel resources,and a schematic design of the boiler systems and system integration to obtain more accurate costs. It is also recommended to measure and track the amount of fuel oil used by the lodge and health center to validate the usage assumptions of this report.A detailed energy analysis could also be performed to better estimate the usage,however,actual measured fuel oil use is the best since it is actual usage. CTA Architects Engineers Page 9 of 9 July 24,2012 APPENDIX A Preliminary Estimates of Probable Cost Preliminary Estimates of Probable Cost Biomass Heating Options Minto,AK Pellet Option B.1 -Lakeview Lodge +Health Center Biomass Boiler Building: Wood Heating,Wood Handling System,&Pellet Silo: Stack/Air Pollution Control Device: Mechanical/Electrical within Boiler Building: Underground Piping Lakeview Lodge Integration Health Clinic Integration Subtotal: 30%Remote Factor Subtotal: Design Fees,Building Permit,Miscellaneous Expenses 15%: Subtotal: 15%Contingency: Subtotal: Total Project Costs $90,000 $140,000 $50,000 $75,000 $18,000 $9,500 $7,200 $389,700 $116,910 $506,610 $75,992 $582,602 $87,390 $669,992 $669,992 Preliminary Estimates of Probable Cost Biomass Heating Options Minto,AK Cord Wood Option C.1 -Lakeview Lodge Cord Wood Storage/Boiler Building:$97,500 Wood Heating Boiler:$32,000 Stack:$4,400 Mechanical/Electrical within Boiler Building:$20,200 Underground Piping $10,000 Lakeview Lodge Integration $9,500 Subtotal:$173,600 30%Remote Factor $52,080 Subtotal:$225,680 Design Fees,Building Permit,Miscellaneous Expenses 15%:$33,852 Subtotal:$259,532 15%Contingency:$38,930 Subtotal:$298,462 Total Project Costs $298,462 Cord Wood Option C.2 -Lakeview Lodge +Health Center Cord Wood Storage/Boiler Building:$97,500 Wood Heating Boiler:$32,000 Stack:$4,400 Mechanical/Electrical within Boiler Building:$20,200 Underground Piping $18,000 - Lakeview Lodge Integration $9,500 - Health Clinic Integration $7,200 Subtotal:$188,800 30%Remote Factor $56,640. Subtotal:$245,440 Design Fees,Building Permit,Miscellaneous Expenses 15%:$36,816 Subtotal:$282,256 15%Contingency:$42,338 Subtotal:$324,594 Total Project Costs $324,594 APPENDIX B Cash Flow Analysis & Economic Sensitivity Analysis Economic Sensitiviy Analysis Minto Biomass Heating System Fuel Oil Fuel Oil Wood FueiOil Wood Year 1 NPV NPV 20Yr 30Yr Line Project Usage Unit Cost FuelCost &Elec Fuel Additional Operating 30 yr 20 yr B/C BIC ACF ACF ACF YR No.Cost Gal $/Gal.$/cord ton Inflation _Inflation O&M Savings at 3%at3%Ratio _Ratio YR 10 YR 20 YR 30 ACF=PC Ail Options -Base Cases B.1 $670,000 10,000 $5.65 $375 5.0%3.0%$1,600 $5,199 $579,979 $286,108 043 0.87 $118,174 $420,716 $1,053,449 25 C.1 $298,000 10,000 $5.65 $200 5.0%3.0%$11,200 $17,176 $1,054,942 $571,617 1.92 3.54 $270,543 $823,607 $1,862,159 11 C.2 $325,000 11,400 $5.65 $200 5.0%3.0%$11,200 $21,463 $1,246,405 $682,006 210 3.84 $327,186 $980,472 $2,192,971 10 1 Option C.2 is the strongest economic case and will be used for further sensitivity analysis. 2 3 C.2 -Adjusting Fuet Oil Cost 4 $325,000 11,400 $3.50 $200 5.0%3.0%$11,200 $630 $433,291 $193,391 0.60 1.33 $65,144 $291,592 $808,817 21 5 $325,000 11,400 $4.00 $200 5.0%3.0%$11,200 $5,475 $622,387 $307,023 0.94 1.92 $126,084 $451,797 $1,130,713 17 6 $325,000 11,400 $4.10 $200 5.0%3.0%$11,200 $6,444 $660,207 $329,749 __-s 1.01 2.03 $138,272 $483,838 $1,195,093 17 7 $325,000 11,400 $4.50 $200 5.0%3.0%$11,200 $10,320 $811,484 $420,654 -1.29 2.50 $187,024 $612,001 $1,452,610 15 8 $325,000 11,400 $5.00 $200 5.0%3.0%$11,200 $15,165 $1,000,580 $534,285 _-1.64 3.08 $247,964 $772,206 $1,774,506 12 9 $325,000 11,400 $5.50 $200 5.0%3.0%$11,200 $20,010 $1,189,676 $647,917 1.99 3.66 $308,904 $932,410 $2,096,402 11 10 $325,000 11,400 $6.00 $200 5.0%3.0%$11,200 $24,855 $1,378,772 $761,548 2.34 4.24 $369,844 $1,092,615 $2,418,298 10 1 12 C.2 -Adjusting Fuel Oil Cost and Wood Fuel Cost 13 $325,000 11,400 $3.70 $150 5.0%3.0%$11,200 $7,526 $653,362 $335,132 1.03 2.01 146,368 $488,920 $1,173,495 17 14 $325,000 11,400 $4.00 $150 5.0%3.0%$11,200 $10,433 $766,820 $403,311 1.24 2.36 $182,932 $585,043 $1,366,633 15 15 $325,000 11,400 $4.50 $150 5.0%3.0%$11,200 $15,278 $955,916 $516,942 1.59 2.94 243,872 $745,247 $1,688,529 13 16 $325,000 11,400 $5.00 $150 5.0%3.0%$11,200 $20,123 $1,145,012 $630,574 1.94 3.52 $304,812 $905,452 $2,010,425 11 17 $325,000 11,400 $4.00 $200 5.0%3.0%$11,200 $5,475 $622,387 $307,023 --0.94 4.92 $126,084 $451,797 $1,130,713 17 18 $325,000 11,400 $4.10 $200 5.0%3.0%$11,200 $6,444 $660,207 $329,749 _-'1.01 2.03 $138,272 $483,838 $1,195,093 17 19 $325,000 11,400 $4.50 $200 5.0%3.0%$11,200 $10,320 $811,484 $420,654 1.29 2.50 $187,024 $612,001 $1,452,610 15 20 $325,000 11,400 $5.00 $200 5.0%3.0%$11,200 $15,165 $1,000,580 $534,285 _-s1.64 3.08 $247,964 $772,206 $1,774,506 12 21 22 NPV:Net Present Value YR ACF=PC :Year Accumulated Cash Flow equals Project Cost xTAwilted duly 24,2012 Lakeview Lodge and Health Center Minto,Alaska Date:July 24,2012 A CTA Architects Engi -Nick S &Nath bi EXISTING CONDITIONS Existing Fuel Type: Fuel Units: Current Fuei Unit Cost: Estimated Average Annual Fuel Usage: Annual Heating Costs: ENERGY CONVERSION (to 1,000,000 Btu;of 1 dkt) Fuel Heating Value (Btu/unit of fuel): Current Annual Fuel Volume (Btu):Assumed efficiencyof existing heating system (%): Net Annual Energy Produced (Btu): WOOD FUEL COST $/cord: Assumed efficiency of wood heating system (%): PROJECTED WOOD FUEL USAGE Estimated Btu content of wood tue!(Btu/b)-Assumed 20%MC,6,700 Btu/Ib x 28.4 Ib/cf x 85 ct Option C.2 Cord Wood Boiler Health CL Fuel Of Fuel Ol oa oa $5.65 1,400 $7,910 134500]134500 Total 11,400 $64,410) 1,226 640,000 Cords of wood fuel fo supplant net equivalent of 100%annual heating load.Cords of wood fue!to supplant net equivalent of 85%annual heating load.25 ton chip van loads to supplant net equivalent of 85%annual heating load. [Project Capital Cost -$325,000] [Project Financing Information Percent Financed 0.0% Amount Financed $0 Amount of Grants $325,000] Interest Rate 5.00% Term 10) Annual Finance Cost (years)$0] Additional Power Use Est.Pwr Use 1000 kWh Etec Rate $0.650 'kWh Simple Payback:Total Project Cost/Year One Operating Cost Savings:15.1 years Net Benefit B/C Ratio Net Present Value (30 year analysis):$1,246,405 $921,405 3.84 Net Present Value (20 year analysis):$682,006 $357,006 2.10 Year Accumulated Cash Flow >0 #N/A Year Accumulated Cash Flow >Project Capital Cost 10 [inflation Factors O&M Inflation Rate Fossil Fuel inflation Rate Wood Fuet Inflation Rate Electricity Inflation Rate Discount Rate for Net Present Value Calculation Additional Maintenance Type Hr/Wk Wk/Yr Total Hr Wage/Hr Total Biomass System 14.0 40 560 $20.00 $11,200 Other 0.0 40 0 $20.00 $0 $1,6001st2YearLearning2.0 40 80 $20.00 Cash flow Descriptions Year 4 Existing Heating Sy Operating Costs $72,110)$75,715]$106,539 $14,915] $182 278]Displaced heating costs.$10,095] 50 $10,600)$25,511Displacedheatingcosts Soi=]=Displaced heating cosis [Displaced heating costs Bi System Operating CostsryWoodFuel($ton,delivered to boiler site)85%99 3addaSmall load existing fuel 15% 15%!210Smallloadexistingtuet [Smatt load existing fuet 15%. 15%lolalaisaddaSmatt toad existing fuet $18,034)[Additional Op and Costs (Additional Operation and Maintenance Costs First 2 years Additional Electical Cost $2,096) $116,137AnnualOperatingCostSavings Fi d Project Costs -Principaland Interest Displaced Sy Repl Costs (year one only) Net Annual Cash Flow 23,317 26,948 29,066 31,309 33,685 36,200 38,862 41,679 44,659 47,811 51,144 54,668 58,393 62,330 85,606 116,137 156,044 Accumulated Cash Flow 44,780 71,728 100,793 132,102 165,787 201,987 240,848 282,527 327,186 374.997 426,141 480,809 539,203 601,533 980,472 1,496,810 2.192.971 APPENDIX C Site Plan Uta -Oll4 peo EF #VLO VUSVIV'OLNIWzara--ae OINITIO HLIW3H OLNIW 8 39d07 M3IAayvI LNAWSSSSSV ALIMNEISVAd-4ud SSVNOIE En=f33838sz SITE PLAN Fax (406)728-8287 eM ,4ee as hale: OILER PLAN ot Lon Q* . +iaib. raed ales oe re Mer ar;de) TAY EVIEW iO :foe niren,ore rf »Mer dateate oh NewyAlsosbdiGreiVF».:eriffitch #BIOMASSPRE-FEASIBILITYASSESSMENTMINTOOVERVIEWje MISSOULA,MT (406)728-9522 Fax (406)728-8287 SITE PLAN A MINTO,ALASKA Lakeview Lodge cme Minto,Alaska Date:July24,2012Analyst:CTA A Engi Option B.1 Wood Pellet Boiler EXISTING CONDITIONS Existing Fuel Type: Fuel Units:gal Current Fuel Unit Cost: Estimated Average Annual Fuel Usage: Annual Heating Costs: 10,000 $56,500 ENERGY CONVERSION (to 1,000,000 Btu;or 1 dkt) Fuel Heating Value (Btu/unit of fuel): Current Annual Fuel Volume (Btu): Assumed efficiency of existing heating system (%): Net Annual Energy Produced (Btu): 134500} 1,345,000,000! 80%: 1,076,000,000) 134500; Totai WOOD FUEL COST $iton: Assumed efficiency of wood heating system (%): PROJECTED WOOD FUEL USAGE Estimated Btu content of wood fuel (Btu/Ib)-Assumed 7%MC Tons of wood fuel to suppiant net equivalent of 100%annual heating load.Tons of wood fuel to supplantnet equivalent of 85%annual heating load.25 ton chipvan loads to supplant net equivalent of 85%annual heating load. [Project Capital Cost -$670,000] [Project Financing information Percent Financed 0.0% Amount Financed $0 Amount of Grants Interest Rate erm 10 [Annual Finance Cost (years) Additional Power Use Additional Maintenance les Pwr Use 75000 kWh Type Hr/Wk WWYr Total Hr Wage/Hr Total Elec Rate $0.650 'kWh Biomass System 2.0 40 80 $20.00 $1,600 Other 0.0 40 0 $20.00 $0 1st 2 Year Learning 2.0 40 80 $20.00 $1,600 Simple Pa :Total Project Cost/Year One Operating Cost Savings: Net Present Value (30 year analysis):$579,979 128.9 years Net Benefit B/C Ratio -$90,021 0.87 Net Present Value (20 year analysis):$286,108 0.43$383,892 Year Accumulated Cash Flow >0 HN/A Year Accumulated Cash Flow >Project Capital Cost 25 {inflation Factors 1 O&M Inflation Rate Fossil Fuel inflation Rate Wood Fuel inflation Rate Electricity Inflation Rate[Discount Rate for Net Present Value Calculation Cash flow Descriptions "ziHeating Units t Year 10 Year " Yoer 12 Year 13 Year 8 Existing Heating System Operating Costs1isplacedheatingcosts tal$72,110 $75.7 $79.50 ST aes]$142, (Displaced heating costs Displaced heating costs Displaced heating costs Biomass System ting Costs Wood Fuel ($/ton,delivered to boiler site)Eleeta}©.(3)ea8FigAla(|fe$45.1 $15,981 $16.7!Small ioad existing fuel $5.65] Small load existing fuel $5.65 'Smail joad existing fuel Small load existing fuel O1S)fel3/8)ISISIS13[Additional Operation and Maintenance Costs i3$1,732 0 pO 2») $2,070 Additionat ration and Maintenance Costs First 2 years ei¢|aigBEEeycIa[Additional Electrical Cost $17,051 $13,066 18,385.raza $1.9 $2,029 16.67 17,510} Annual Operating Cost Savings ty4$11,166 $13,817 $15,275 $22,119 $24,111 $26,230 $60,136 )L-)L ] )(4 (](Q[Financed Project Costs -Principal and Interest Displaced System lacement Costs (year one onl Net Annual Cash Flow 8,838 11,166 12,449 13,817 15,275 16,829 18,484 20,245 22,119 24,114 26,230 28,481 42,001 60,136 84,299 Accumulated Cash Flow 20,190 [30,154 41,320 53,769 67,586 82,861 99,690 116,174 138,419 160,537.184,649 210,879 239,359 420,716 683,022 1,053,449 Lakeview Lodge '-Option C.1 Minto,Alaska Cord Wood Boiler Date:July 24,2012 Analyst:CTA Architects Engi +Nick Sali &Nathan Ratz EXISTING CONDITIONS Lakeview Lag Total Existing Fuel Type:Fuel OW Fuel Oil Fuel Oll Fuel Oil Fuel Units:gal gal gal gal Current Fuel Unit Cost:5.65 $5.65 $6.65 $5.65 Estimated Average Annual Fuel Usage:40,000 10,000] Annual Heating Costs:$56,500 #0 $56,500) ENERGY CONVERSION (to 1,000,000 Btu;or 1 dkt) ° Fuel Heating Value (Btu/unit of fuel):134500]1 134500)134500) Current Annual Fuel Volume (Btu):1,345,000,000} Assumed efficiency of existing heating system (%): Net Annual Energy Produced (Btu):1,076,000.000 1.076 000,000!° WOOD FUEL COST $/cord: Assumed efficiency of wood heating system (%): PROJECTED WOOD FUEL USAGE . Estimated Btu content of wood tuel (Btu/Ib)-Assumed 20%MC,6,700 Btu/lb x 28.4 Ib/cf x 85 cf Cords of wood fuel to supplant net equivalent of 100%annual heating load.Cords of wood fuel to supplant net equivalent of 85%annual heating load.25 ton chip van loads to supplant net equivalent of 85%annual heating load. [Project Capital Cost -$298,000) [Project Financing Information Additional Power Use Additional Maintenance Percent Financed 0.0%)Est.Pwr Use 1000 kWh Type HrWk Wk/Yr Total Hr Wage/Hr Total Amount Financed $0)[Elec Rate $0.650 /kWh Biomass System 14.0 40 560 $20.00 $11,200 [Amount of Grants $298,000)Other 0.0 40 0 $20.00 $0 ist 2 Year Learning 2.0 40 80 $20.00 $1,600 Interest Rate 5.00% Term 10 Annual Finance Cost (years)$0) [Simpie Payback:Total Project Cost/Year One Operating Cost Savings:17.4 years Net Benefit B/C Ratio [Dial-Rresomt-Veiwe(30 yeananaiveisy $1:064,940"oe -554NetPresentValue(20 year analysis):$571,617 $273,617 1.92 Year Accumulated Cash Flow >0 #N/A 'ear Accumulated Cash Flow >Project Capital Cost 11 inflation Factors | O&M Inflation Rate 2.0% Fossil Fuet Inflation Rate §.0%| Wood Fuel Inflation Rate 3.0% Electricity Inflation Rate 5.0%[Discount Rate for Net Present Value Calculation 3.0% Year Year Year Yoar Year Year Year Year Year Year Year Yeer Yoar Your Year Year Year Your Cash flow Descriptions Unk Costs Heating Annual Heating |Heating Units 1 2 3 4 8 6 7 8 Cy 10 "12 3 14 18 2 P-]30 Source Source Proportion Volumes Existing Heating System Operating Costsplacedheatingcosts 5.65]10000[gai $56,500 $59,325)$62,291 5,406 676]$72,710 $75,715 $79,501 $83,476,$87,650 $92,033 $96,634 $107 4664 $106,539 111,866)148,773]182,216)232,502| Displaced heating costs $5.65)Ofgal 50 30]5}50 $0]50 50.50 FO 50]$0)50 |50 50 50 $0 50 Displaced heating costs 5 65)Olgal 0)$0)50 50 50)0 7)50 50}50 Sol 50 C 50)50)5A $0]50 [Displaced heating costs 5.65)Ogal 0 £4)0}50 50)pO}50)$0 5 50 $0)50}ja)2)50)4)$0 50 Biomass System Operating Costs"ton,deliveredto boiler sita)$200 00}85%!87 [cords $17,299)$17,921 $1845:$19,013)$19.583]$20,171 $20,776]$21,399 $22,041 702|$23,383)408 4.807 25,552]$26,316 $20,510]$05,870 $41,003 isting fuel $5.65)5%]1500|gal 475)$899 $9,344)$9,511 $10,301 10,816)$11,357 $11,925 $12,521 13,148]$13,805 $14,495 $15,22c $15,981 $16,780]$21,4 et $27,333]$34,884 isting fuel $5.65 5%Ofgal 50 $0)5}50 50 50 50)50 5 50]$0 50 4 50)50 50 50 $0 isting fuel $5.65)5%Ofgal 50 $0 5}0)50)50]50 50 50 50 $0 50 5c 2)50)50}50 $0 Small load existing fue $5.65]15%]Ofgal 0 $0 0 9)50.0 50)50}50 50 $0 Gj ic 50)50 sO]50 $0 [Additional Operation and Maintenance Costs $11,200 511.424]$11.65:$11,886 $12,123)$12,366 $12,613]$12,865,$13,123 $13,385]$13,653 $13.926]$14,204 $14,488 $14,778)$16,316)$18,014)$19,889 Additional Operation and Maintenance Cosis First 2 years $7,600 $1,632 i [AcditionalElecircal Cost 30.650 $650 $683)v7 $752]$750)$230]$671 PoE |$560}7,008)$1,059 S112]5 ter $7,226 $1,287 iRZS)096)675) Annual Operating Cost Savings $17,176 $18,766 $22,119 $23,944 5,878 $27,927 $30,098 $32,397 $34,831 $37,407]_$40,133 $43,017]$46,067]$49,293}_$52,703 $72,888 $99,405 $134,109 Fi d Project Costs -Principal and interest 0 0 Q 0 (Q 0 o 0 0 [Displaced System Replacement Costs (year one only)i] Net Annual Cash Flow 17,176 18,766 22,119 23,944 25,878 27,927 30,093 32,397 34,831 37,407 40,133 43,017 46,067 49,293 52,703 72,888 99,405 134,109 Accumulated Cash Flow 17,176 35,942 58,061 82,005 107,883 135,81 1 165,909 198,306 233,137 270,543 310,676 353,693 399,760 449,052 501,755 823,607 |1,264,728 1,862,159 Lakeview Lodge and-riealth Center Option C.2 Minto,Alaska Cord Wood Boiler Date:July 24,2012 Analyst:CTA Archi Engi «Nick Sal &Ratz EXISTING CONDITIONS Lakeview Lag Health Cl.Total Existing Fuel Type:Fuel Oil Fuel OW Fuel OF Fue!O# Fuel Units:gal gal gal gal Current Fuel Unit Cost:$5.65 $5.65 Estimated Average Annual Fuel Usage:10,000 1,400 11,400! Annual Heating Cosis:$56,500 $7,910 $64,410) ENERGY CONVERSION (to 1,000,000 Btu;or 1 dkt) Fuel Heating Value (Btu/unit of tuel):134500]134500]134500)134500) Current Annual Fuel Volume (Btu):1,345,000,000}188,300,000)ty) Assumed efficiency of existing heating system (%):80%)80%]80%|80% Net Annual Energy Produced (Btu):1,076,000,000]150,640,000)0 1,226,640 ,000) WOOD FUEL COST $/cord: Assumed efficiency of wood heating system (%): PROJECTED WOOD FUEL USAGE Estimated Btu content of wood fuel (Btu/b)-Assumed 20%MC,6,700 Btu/Ib x 28.4 ib/cf x 85 cfCordsofwoodfueltosupplantnetequivalentof100%annual heating load.Cords of wood fuel to supplant net equivalent of 85%annual heating load.25 ton chip van loads to supplant net equivalent of 85%annual heating load.atqHe?°\[Project Capital Cost -$325,000]ea [Project Financing Information Additional Power Use-.I Additional Maintenance Percent Financed 0.0%Est.Pwr Use a 1000 kWh [type Hr/Wk Wk/Yr Total Hr Wage/Hr Total [Amount Financed $0)Elec Rate $0.650_Wh Biomass System 14.0 40 560 $20.00 $11,200 [Amount_of Grants $325,000 Other 0.0 40 0 $20.00 $0 1st 2 Year Learning 2.0 40 80 $20.00 $1,600 Interest Rate 5.00%}aTerm104AnnualFinanceCost(years)$ol Simple Payback:Total Project Cost/Year One Operating Cost Savings:15.1 years Net Beneft B/C Ratio 2 N i POE --PeeNetPresentValue(20 year analysis):$682,006 $357,006 2.10 Year Accumulated Cash Flow >0 aN/A Year Accumulated Cash Flow >Project Capital Cost 10 Ave[> Inflation Factors {mon O&M Inflation Rate 2.0%a Fossil Fuel Inflation Rate 5.0%ar ey Wood Fuel inflation Rate 3.0%!fae: Electricity Inflation Rate 5.0%) Discount Rate for Net Present Value Calculation 3.0% Yoar Year Your Yoar Your Year Year Year Your Year Year Your Your Your Year Year Year Year Cash flow Descriptions Unt Costs Heating Annual Heating |Heating Units 1 2 3 4 8 6 ?8 9 ”"12 13 4 5 20 3 20 Source Source Proportion Volumes X Existing Heating System Operating Costsisplacedheatingcosts $555]70000[gai $56,500 $55,325]$62,291 $65,405]Seue7el $72,710 $75,715 $79.501 47 $87,650 $52.33]$96,634 101,466 106,539)111,866 142.773 182218 562 Displaced healing costs $5.65 1400]gal $7,910)$8,306 $8,721 $9,157)$9,615)$10,095 $10,600)$11,130 $11,687]$12,271 $12,885 $13.525 $14,205 $14,915]$15,661 $19 98a Displaced heating costs $0.00)Olgal $0)$0)fo 7)30)$0 $0)"$0}$9 ED 5 $0]350 $0 50)3) isplaced heating costs $0.00)Saat $0 E)c 0 £2)$0 £7)$0 $9 £2 50)$0 $0 3 7 30) CASO Bi System ing Costs satWoodFuel($/ton,delivered to boiler site)$200.00]85%cords $19,635 $20,430)$27,043 327675)$22,325]$22.99 $23,684]_$24,395]$25,127 $25,68!$26,657)$27 457 $28,201 $29,129]$30,003 $34,781 Small load existing tual $5.55}EZ T500lgal $8,475]$8,899 39.344)$9,811 $10.301f $10,816 $11,357]$11,925]$12,521 $13,148]-__$13.805]$14,495]$15,220 $15,981 $16,780 $21,476) Small pad existing fuel $5.65 5%210{gat $1,187 $1,246 $1,308}$1,374)$1,442]$1514 $1590 $1,670 $3,753}$1,841 $1,933)$2,029}$2,131 $2,237 $2,349]$2,998) Small toad existing fuel $0.60)5%Ofgai :0 50 $0 50 7)0 $0)$0}50}4)50 50}50 50 so]So] Small load existing fuel $0.00 15%)Ogai 0 7)30 50,50}|0 0 50 0 50]FO}50 7)$0 sol [Additional Operation and Maintenance Costs a -$11,200)$11,424)$11,652)$11.8 36]$12,123)$12,366]$12,613.$12.8¢$13,123)$13,385)$13.653 $13.926)$14,204!$14,488]$14,778)$16.3 S|Additional Operation and Mai ce Costs First2 years $1,600)$1,632 -t { AdditionalElectrical Cost 30.650)$650)$683)$71 $752)$790)$30}$e71 1 $960}7,008 7,059)$tti2 $1,167)$1,226 $7,287 $1,643 Annual Operating Cost Savings é $21,463 $23,317 $26,948 066 $31,309 $33,685]__-«$36,200 $38,862 $41,679 $44,659 $47,811 $51,144 $54,668 $58,393 12,330 $85,606|$116,137 "$156,044 Financed Project Costs -Principal and interest 4]6 (](4)Q Q 0 Q ()Q ' i Displaced System Replacement Costs (year one only)_0 /\ram MvNetAnnualCashFlow21,463 23,317 26,948 29,066 31,309 33,685 36,200 38,862 41,679 44,659 47,81 1 51,144 54,668 $8,393 62,330 85,606 196,137 156,044 ar f Accumulated Cash Flow 21,463 44,780 71,728 100,793 132,102 165,787 201,987 240,848 282,527 327,186 374,997 426,141 430,809 539,203 601,533 980,472 1,496,810 2,192,974 NV5q 179 arc Economic Sensitiviy Analysis Minto Biomass Heating System Fuel Oil Fuel Oil Wood Fuel Oil Wood Year 1 NPV NPV 20Yr 30Yr [Line Project Usage Unit Cost FuelCost &Elec Fuel Additional Operating 30 yr 20 yr BC BC ACF ACF ACF YRNo.Cost Gal $/Gal.$/cord ton Inflation _Inflation O&M Savings at 3%at 3%Ratio _Ratio YR 10 YR 20 YR 30 ACF=PC All Options -Base Cases B.1 $670,000 10,000 $5.65 $375 5.0%3.0%$1,600 $5,199 $579,979 $286,108 0.43 0.87 $118,174 $420,716 $1,053,449 25 C.1 $298,000 10,000 $5.65 $200 5.0%3.0%$11,200 $17,176 $1,054,942 $571,617 1.92 3.54 $270,543 $823,607 $1,862,159 11 C.2 $325,000 11,400 $5.65 $200 5.0%3.0%$11,200 $21,463 $1,246,405 $682,006 2.10 3.84 $327,186 $980,472 $2,192,971 10 1 Option C.2 Is the strongest economic case and will be used for further sensitivity analysis. 2 3 C.2 -Adjusting Fuel Oil Cost 4 $325,000 11,400 $3.50 $200 5.0%3.0%$11,200 $630 $433,291 $193,391 0.60 1.33 $65,144 $291,592 $808,817 21 5 $325,000 11,400 $4.00 $200 5.0%3.0%$11,200 $5,475 $622,387 $307,023 0.94 1.92 $126,084 $451,797 $1,130,713 17 6 $325,000 11,400 $4.10 $200 5.0%3.0%$11,200 $6,444 $660,207 $329,749 --1.01 2.03 $138,272 $483,838 $1,195,093 17 7 $325,000 11,400 $4.50 $200 5.0%3.0%$11,200 $10,320 $811,484 $420,654 1.29 2.50 $187,024 $612,001 $1,452,610 15 8 $325,000 11,400 $5.00 $200 5.0%3.0%$11,200 $15,165 $1,000,580 $534,285 1.64 3.08 $247,964 $772,206 61,774,506 12 9 $325,000 11,400 $5.50 $200 5.0%3.0%$11,200 $20,010 $1,189,676 $647,917 1.99 3.66 $308,904 $932,410 $2,096,402 11 10 $325,000 11,400 $6.00 $200 5.0%3.0%$11,200 $24,855 $1,378,772 $761,548 2.34 4.24 $369,844 $1,092,615 62,418,298 10 11 12 C.2 -Adjusting Fuel Oil Cost and Wood Fuel Cost 13 $325,000 11,400 $3.70 $150 5.0%3.0%511,200 $7,526 $653,362.$335,132 1.03 2.01 $146,368 $488,920 61,173,495 17 14 $325,000 11,400 $4.00 $150 5.0%3.0%$11,200 $10,433 $766,820 $403,311 1.24 2.36 $182,932 $585,043 $1,366,633 15 15 $325,000 11,400 $4.50 $150 5.0%3.0%$11,200 _$15,278 $955,916 $516,942 _'1.59 2.94 $243,872 $745,247 $1,688,529 13 16 $325,000 11,400 $5.00 $150 5.0%3.0%$11,200 $20,123 $1,145,012 $630,574 1.94 3.52 $304,812 $905,452 $2,010,425 1117__$325,000 11,400 $4.00 $200 5.0%3.0%$11,200 $5,475 $622,387 $307,023 0.94 1.92 $126,084 $451,797 $1,130,713 17 18 $325,000 11,400 $4.10 $200 5.0%3.0%$11,200 $6,444 $660,207 $329,749 1.01 2.03 $138,272 $483,838 $1,195,093 17 19 $325,000 11,400 $4.50 $200 5.0%3.0%$11,200 $10,320 $811,484 $420,654 1.29 2.50 $187,024 $612,001 $1,452,610 15 20 $325,000 11,400 $5.00 $200 5.0%3.0%$11,200 $15,165 $1,000,580 $534,285 1.64 3.08 $247,964 $772,206 $1,774,506 12 21 22 NPV:Net Present Value Ba YR ACFuPC :Year Accumulated Cash Flow equals Project Cost July 24,2012 APPENDIX C Site Plan Renewable Energy Fund Round VII =Grant Application -Heat Projects (qm ENERGY AUTHORITY SECTION 1 -APPLICANT INFORMATION Name (Name of utility,IPP,or goverment entity submitting proposal) Village of Minto Type of Entity:Tribal,IRA Fiscal Year End September 31 Tax ID #92-6002702 Tax Status:For-profit ____Non-profit ___X_Government (check one) Date of last financial statement audit: Mailing Address Physical Address PO Box 26 404 Lakeview Dr. Minto,AK 99758 Minto,AK 99758 Telephone Fax Email (907)798-7530 (907)798-7627 Bessie.titus@tananachiefs.org 1.1 APPLICANT POINT OF CONTACT/GRANTS MANAGER Name Title Bessie Titus Tribal Administrator Mailing Address PO Box 26 Minto,AK 99758 Telephone Fax Email (907)798-7530 (907)798-7627 Bessie.titus@tananachiefs.org 1.2 APPLICANT MINIMUM REQUIREMENTS 1.2.1 As an Applicant,we are: An electric utility holding a certificate of public convenience and necessity under AS 42.05,or An independent power producer in accordance with 3 AAC 107.695 (a)(1),or A local government,or X |Agovernmental entity (which includes tribal councils and housing authorities); Yes |1.2.2 Attached to this application is formal approval and endorsement for the project by or the applicant's board of directors,executive management,or other governing No authority.If the applicant is a collaborative grouping,a formal approval from each participant's governing authority is necessary.(Indicate Yes or No in the box ) Yes |1.2.3 As an applicant,we have administrative and financial management systems and or follow procurement standards that comply with the standards set forth in the grant No agreement (Section 3 of the RFA). Yes |1.2.4 If awarded the grant,we can comply with all terms and conditions of the award as or identified in the Standard Grant Agreement template at No http://www.akenergyauthority.org/veep/Grant-Template.pdf.(Any exceptions should be clearly noted and submitted with the application.) Yes |1.2.5 We intend to own and operate any project that may be constructed with grant or funds for the benefit of the general public.If no please describe the nature of the No project and who will be the primary beneficiaries. -------------eeeAEA2014-006 Application Page 1 of 41 7/2/2011 Renewable Energy Fund Round VII =Grant Application -Heat Projects qm ENERGY AUTHORITY SECTION 2 --PROJECT SUMMARY 2.1 Project Title - Biomass Heat for Minto Community Buildings 2.2 Project Location 2.2.1 Location of Project Village of Minto,Alaska 2.2.2 Community benefiting Village of Minto 23 PROJECT TYPE 2.3.1 Renewable Resource Type Wind to Heat X |Biomass or Biofuels Hydro to Heat Solar Thermal Heat Recovery from Existing Sources Heat Pumps Other (Describe) 2.3.2 Proposed Grant Funded Phase(s)for this Request (Check all that apply) Pre-Construction Construction I.Reconnaissance X |lll.Final Design and Permitting Il.Feasibility and Conceptual Design X |IV.Construction and Commissioning 2.4 PROJECT DESCRIPTION The project is the installation of a single biomass heating system serving the Minto Multi-Purpose Building/Lodge and the Health Clinic.The project will reduce the cost of heat by offseting 11,400 gallons of fuel oil with 99 cords of firewood per year.The biomass heat system will be located in a stand-alone building (new construction)located adjacent to the project buildings.The project site and all project buildings are controlled by the Village of Minto.The wood fuel will be sourced from nearby forests owned by Seth-De-Ya-Ah Corporation,which has provided a letter of commitment for the project. Fuel harvests will be completed by Minto's trained wildfire crew,and the crew boss has provided a letter of support for the project.A harvest plan will be completed by Tanana Chiefs Conference,and is included as part of the project budget.The project emerges from significant community energy planning efforts and project prioritization,including the US DOE Strategic Technical Assistance Response Team (START)program and wood energy assessment supported by the Alaska Wood Energy Development Task Group. TEs AEA 2014-006 Grant Application Page 2 of 41 71212013 Renewable Energy Fund Round VII =Grant Application -Heat Projects am ENERGY AUTHORITY 25 PROJECT BENEFIT The Minto Multi-Purpose Building/Lodge ("Lodge”)is the heartbeat of the community, housing all tribal offices critical to the function of the village,including management, accounting,environmental,youth and elder services,tribal court,transportation,and the lodge manager. The Minto Health Clinic provides medical services to all residents of Minto.It is the only heathcare provider in the village,with Fairbanks medical services 130 miles away. The operation of these essential community buildings is in jeopardy from the skyrocketing and fluctuating price of heating oil.The community's top priority to emerge from START planning is to weatherize the MUF to reduce energy costs. $250,000 of START resources are committed for the MUF weatherization (2013/2014). The present cost of fuel oil consumes about 40%of the Village operating budget.The buildings use 11,400 gallons of heating oil per year.At $5.00 per gallon,the total annual cost of heat is $57,000.This money could be better used to support the health and welfare of the Minto people. The Biomass Heat for Minto Community Buildings project would result in: e More than $21,000 savings per year in heating the project buildings e 1-2 part time harvesting jobs for our skilled Minto firefighting crew,to extend their employment season,with about $11,000 labor per year e 1 part time job in winter employment to stoke the boiler,with about $9,000 of labor per year e Circulation of $19,835 per year in local wood fuel purchases from the local corporation e Improved self-reliance and sustainability for the Village of Minto --EEE rereAEA2014-006 Grant Application Page 3 of 41 7/2/2013 Renewable Energy Fund Round VII f=.Grant Application -Heat Projects qm ENERGY AUTHORITY |2.6 PROJECT BUDGET OVERVIEW | Total Project Cost:$403,550. Proposed Funding Sources:$274,750 of AEA Renewable Energy Fund Round 7 Secured Funding Sources: e $100,000 of State CIP Grant (2013)for the purpose of upgrading the Minto Lodge Heat system to a biomass boiler e $11,000 (in kind)provided by the applicant in the form of a 2001 Chevy Cheyanne pick-up e $10,000 (in kind)provided by the applicant in the form of personnel time to help complete the harvest and operations plan and administer the grant e $7,800 (in kind)provided by Tanana Chiefs Conference in the form of personnel time to assist the Village of Minto with grant administration Additional match funding:$250,000 of US DOE START money committed to weatherize the Minto Multi-Purpose Building/Lodge project building in 2013/2014 Key cost categories include: Biomass boiler system e Cordwood storage/boiler building --$97,500 Wood boiler --$32,000 Stack --$4,400 Mechanical /electrical within boiler building --$20,200 Underground piping --$18,000 Lodge integration --$9,500 Clinic integration --$7,200 Harvesting &Operations e Harvest &Operations Plan --$25,000 e Caterpillar D3 /D4 or equivalent (used)and attachments (log forks,shears, firewood processor)--$80,000 e Winter road construction,2 mi.--$8,000 e Harvest truck --$11,000 Monitoring equipment e Cadillac HeatX meter or equivalent --$8,000 _-_----------EEEAEA2014-006 Grant Application Page 4 of 41 71212013 Renewable Energy Fund Round VII f=.».=Grant Application -Heat Projects (@m>ENERGY AUTHORITY 27 COST AND BENEFIT SUMARY Grant Costs 2.7.1 Grant Funds Requested in this application $274,750 2.7.2.Cash match to be provided $0 2.7.3 Total In-kind match to be provided (sum of lines below)$278,800 Biomass or Biofuel inventory on hand $0 Energy efficiency improvements to buildings to be $250,000heated(within past 5 years or committed prior to proposed project completion) Other In-Kind match to be provided $28,800 2.7.4 Other grant funds to be provided $100,000 2.7.5 Other grant applications not yet approved $0 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4)$653,550 Project Costs &Benefits 2.7.7 Total Project Cost Summary from Cost Worksheet,Section $403,5504.4.4,including estimates through construction. 2.7.8 Additional Performance Monitoring Equipment not covered |$8,000bytheprojectbutrequiredfortheGrantOnlyapplicableto construction phase projects. 2.7.9 Estimated Direct Financial Benefit (Savings)$21,463 2.7.10 Other Public Benefit /f you can calculate the benefit interms |$55,576ofdollarspleaseprovidethatnumberhereandexplainhowyou calculated that number in Section 5 below. AEA 2014-006 Grant Application Page 5 of 41 7/2/2013 Renewable Energy Fund Round VII f=a Grant Application -Heat Projects qu ENERGY AUTHORITY SECTION 3 --PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope,schedule and budget proposed in the application. 3.1 Project Manager The project manager is Bessie Titus of the Village of Minto. Address:Contact: Village of Minto Bessie.titus@tananachiefs.com PO Box 26,P.(907)798-7530 Minto,AK F.(907)798 -7627 Aresume is included with the electronic version of this application. Bessie has been the primary contact of the Village of Minto's participation in the START program,and has coordinated efforts with IRHA to plan and implement weatherization and other upgrades to the MUF/Lodge building.She is in regularly contact with IRHA and TCC,both of which have pledged support for the Minto biomass heat project. Bessie has worked as a Tribal Administrator for the Village of Minto,as well as IWCA Coordinator,assisting tribes in the TCC region to develop administrative capabilities, with an emphasis on accounting practices. TCC has pledged $7,800 of in-kind personnel time to assist the Village of Minto in grant management,as documented in the attached Letter of Commitment.Managing millions of dollars of inter-agency assistance and grant administration every year,TCC is well equipped to assist the Village of Minto in grant administration. 3.2 Project Schedule and Milestones Start End Milestones Tasks Date Date PHASE fll -DESIGN &PERMITTING :.Issue selection processsolictatonforplanninganddesign|Setectcontractor(s aus.|2084Engagecontract2014 2.Permit applications (as needed)Firemarshall review (by design contractor)Nov.Jan. 2014 2015 3.Final environmental assessment vgs as n/aandmitigationplans(as needed) 4.Resolution of land use,right of n/a EE__-EsAEA2014-006 Grant Application Page 6 of 41 71212013 Renewable Energy Fund Round Vil f=Grant Application -Heat Projects (qm ENERGY AUTHORITY way issues 5.Permit approvals Complete Firemarshall review (design Nov.Jan, ,PP contractor)2014 2015 .F AEA approves 30%design Sept.Jan.6.Final system design Finish final design (design contractor)2014 2015 ..:F Sept.Jan.7.Engineers cost estimate Complete cost estimate (design contractor)2014 2015 8.Updated economic and financial |Update B-C model based on engineers cost and Jan.Jan. analysis weatherization outputs 2015 2015 9.Negotiated power sales n/a|agreements with approved rates n/a Complete Harvest Plan (TCC +Village of Minto)Jan. 10.Final business and operational Complete O&M plan for daily,weekly,monthly 2015 Mar. plan and yearly maintenance 2015 F F March Mar.11.Start Construction Notify AEA of Intent to Construct 2015 2015 Start |End Milestones Tasks Date |Date PHASE IV.CONSTRUCTION 1.Confirmation that all design and Feb.Feb. feasibility requirements are complete.2015 2015 2.Completion of bid documents Jan.Sept. 2014 --2015 3.Contractor/vendor selection and n/a-contractor is IRHA n/aaward 4a.Material procurement -all JunmaterialsforbuildingandbiomassContractorperformsprocurement(IRHA}Mar.: 2015heatsystem2015 4,All other Construction Phases May Aug. and labor 2015 2015 4b.Site Work ..May MaySiteGradingandprep20152015 4c.Building Foundation F May May.Construct foundation 2015 2015 4d.Building structure .Jun.JulyCompleteframingand/or SIP panels 2015 2015 4e.Exterior finishes and building Insulate,side,and roof boiler building Jun.July envelope Finish woodshed pole building 2015 2015 4f.Interior finishes Drywall,paint Jun Julyrywal',P 2015 |2015 4g.Mechanical and electrical systems,....July July boiler ¢installed Electric,plumbing,drain,fire protection 2015 5015 4h.Integration and testing Integrate biomass system to hydronic heat Aug.system July 2015Testingbyequipmentmanufacturerorrep.2015 4i.Decommissioning old systems n/a 4j.Final Acceptance,woe :Aug.Aug. Commissioning and Start-up Commissioning by equipment manufacturer 2015 3015 6.Procure Harvest Equipment Equipment selected in Harvest and Operations Mar.Mar. Plan 2015 2015 AEA 2014-006 Grant Application Page 7 of 41 7/2/2013 Renewable Energy Fund Round VII =| Grant Application -Heat Projects (qm ENERGY AUTHORITY 3.3 Project Resources Existing project partners include: e Village of Minto -grant applicant,grant manager,and project owner e Tanana Chiefs Conference -grant management assistance &harvest planning e Interior Regional Housing Authority -project construction Project partners to be selected include: e Biomass energy design &engineering consultant e Operations plan consultant The project manager is Bessie Titus,Tribal Administrator for the Village of Minto,which has also managed the US DOE START grant in collaboration with Marsh Creek LLC and the AEA VEEP Grant in collaboration with AEA. Tanana Chiefs Conference has pledged grant management assistance amounting to $7,800 of in-kind personnel time.Tanana Chiefs Conference is the service provider for the village and manages millions of dollars of state and federal agencies money every year. Tanana Chiefs Conference is also the harvest planning contractor.TCC is the service provider for Villages in the Interior region,and has completed dozens of forest stewardship plans for native corporations in the region.Under AEA REF Round 6 funding,TCC completed harvest plans for the villages of Hughes,Koyukuk,Anvik and Kobuk. The project building contractor is Interior Regional Housing Authority (IRHA).IRHA has been a huge supporter of renewable biomass energy projects to lower the cost of heat in the villages it supports.Under AEA REF Round 6,IRHA was awarded project money to design and construct village biomass energy projects (2013/2014)in Hughes,Koyukuk, and Anvik,in addition to other feasibility study monies. IRHA uses force account labor.With the exception of the construction manager,all other labor will be local hire. IRHA is also the selected contractor for the US DOE START project to weatherize the project building,Minto Multi-Purpose Building/Lodge (2013/2014). FEE AEA 2014-006 Grant Application Page 8 of 41 7/2/2013 Renewable Energy Fund Round VII =Grant Application -Heat Projects qa ENERGY AUTHORITY Additional contractors for the Operations plan and the design and engineering of the project will be determined according to the Village of Minto's policies and procurement procedures.These procurement policies comply with existing state procurement requirements. The biomass energy and biomass harvest equipment will be selected by the Village of 'Minto in collaboration with any consultants or contractors to the project.The biomass energy equipment will be approved by AEA in the 30%design review prior to purchase. The biomass boiler must be high efficiency low emissions boiler.Equipment will be selected based on the Village of Minto's operational preferences,consultants' recommendations,end-user feedback,and manufacturer support. 3.4 Project Communications During the entire course of project development:Monthly teleconferences between Minto Tribal Administrator and Tanana Chiefs Conference.Minutes will be taken at the teleconferences and recorded in the project file to maintain a written record.Monthly meeting notes will be sent to the AEA Grant Manager. Pre-construction and construction phases:After Design is complete,monthly teleconferences between IRHA and the Village of Minto.Minutes will be taken at the teleconferences and recorded in the project file to maintain a written record.IRHA will track budgeted versus actual expenditures by line item using accounting software and best practices.These documents will also become part of the written record. The Tribal Administrator Bessie Titus will schedule meetings (either teleconference or in person)with the biomass energy coordinator at AEA at the following key project milestones: e 30%design e Before and after project commissioning e Monthly during project construction Project communication milestones with the Authority follow: e Aug.2014 --Project kick off meeting Jan.2015 --30%design review Mar.2015 --Notice of Intent to Construct April -Aug.2015 -Monthly teleconference &Monthly report from Contractor Sept 2015 -Project commissioning and Close out Sept.2016 -Sept.2024 -Annual reporting a AEA 2014-006 Grant Application Page 9 of 41 7/2/2013 Renewable Energy Fund Round VII x> Grant Application -Heat Projects qm ENERGY AUTHORITY 3.5 Project Risk The main potential project risks include: Underutilizing the boiler due to unreliable labor Underutilizing the boiler due to lack of secured wood fuel System underperformance due to poor design,engineering,or equipment selection These risks are mitigated by: The Village of Minto and the broader public has identified the project as a high priority through START planning (2013)and previous community planning.The project building hosts many stakeholder groups providing key village services such as Village administration,tribal court/youth protection,the school and senior lunch program,and lodge rooms for guests.These essential functions and the community planning process demonstrates the community's strong desire to own and operate the boiler system. Additionally,the community has reviewed the labor requirements:stoking 99 cords of wood over 7 months requires stoking about 14 cords per month and about 0.5 cords per day.We recognize the labor to complete this operation is significant but the feasibility analysis suggests we can complete this type of labor while still maintaining more than $21,000 in operational savings over the year. We are excited to extend the employment possibilities for our skilled wildfire fighting crew and to provide a part-time winter job for someone in our Village. We have mitigated the risk of fuel sourcing by discussing the project with the Village Corporation,Seth-do-ya-ah.They support our project,as indicated by the Letter of Support included with this application.We have budgeted $25,000, including $5,000 of in-kind time from the Village of Minto,to complete a Harvest and Operations Plan with the Corporation.We have also budgeted $8,000 to blaze 2 miles of winter road for a harvest area.We have preliminarily identified a harvest area along the Eliot Highway that is close to town but would not compete with local woodcutting for home heating.The area is forested with hardwoods and spruce.Resource analysis will be completed and a sustainable harvest plan will be completed. We have mitigated the risk of poor design or equipment selection by including a 30%design review meeting/teleconference with AEA's biomass energy program coordinator in the project milestones. AEA 2014-006 Grant Application Page 10 of 41 71212013 Renewable Energy Fund Round VII -_Grant Application -Heat Projects qm ENERGY AUTHORITY SECTION 4--PROJECT DESCRIPTION AND TASKS This project is the culmination of a long line of effort for strategic energy planning and development in the Interior: e Interior Regional Energy Plan,Phase | e Interior Regional Energy Plan,Phase II e Pre-Feasibility Assessment of Biomass Energy for the Village of Minto,2012, sponsored by the Alaska Wood Energy Task Group (AEA)and US Forest Service e MUF/Lodge building weatherization,sponsored by US DOE START program e State CIP Grant award for biomass boiler and other upgrades at the MUF/Lodge project building To demonstrate the congruence of the proposed project with the preceding planning and development work,we have included some quotes from the project pre-feasibility study, completed by CTA Architects Engineers in 2012: "The Lakeview Lodge combined with the Health Center appears to be a good use of a wood biomass heating system.With the current economic assumptions,the estimated fuel use, and the reported fuel prices,this option has a very strong 20 year B/C ratio of 2.1.”(pg.2) The project was confirmed as economically and technically,with simple integration into existing hydronic heating systems. The Pre-feasibility study,as well as documentation of the State CIP grant and START building weatherization,are included as supporting documents. 4.1 Proposed Energy Resource Biomass for heat has been identified as one of the most important energy strategies for villages in the Interior Region of Alaska,as explained in the Interior Regional Energy Plan Phase |and Phase Il.It is number 1 energy strategy for villages in the region after weatherization and energy efficiency measures. We have preliminarily identified an area for fuel sourcing,owned by the village corporation,Seth-do-ya-ah.The Corporation supports the project,as indicated by the Letter of Support included with this application. A preliminary assessment of Seth-do-ya-ah lands within the Cascaden Fire Perimeter was completed by TCC forestry department Will Putman.The analysis suggested that more than 11,000 cords of wood are available within one mile of the Elliott Highway,and about 11,350 cords are located within the Cascaden Fire Perimeter,as detailed by the chart ft AEA 2014-006 Grant Application Page 11 of 41 7/2/2013 Renewable Energy Fund Round VII Grant Application -Heat Projects below: /tae)'gE ENERGY AUTHORITY i 2Ver I YE.Cords/acre Set -Da -Ya -AhLand Within Fire perimeter; Acres Total cords Acres and |mile of Eltiott Highway: Tot: Black spruce 00 1152 769 Hardwood Black spruce poletimber,5.9 516 516 74 841 830 White spruce 182 21 21 Shrubland White spruce/Hardwood 148 114 114 0.0 1336 951 Totals:3,981 11,350 3,202 11,268 The Village of Minto has committed $25,000 in the project budget,including $5,000 of in- kind time from the Village,to complete a Harvest and Operations Plan for sourcing fuel from the Corporation.It is a high priority of the Village of Minto to not complete with woodcutters for home heating fuel. Wood fuel does have some drawbacks.It is relatively low energy density,so transportation costs often represent a substantial portion of wood fuel price.However, this is also an advantage:although Minto is on the road system,there will be little competition for this wood.Additionally,the stumpage value itself is very stable and can be secured through long term contracts. Another drawback is that wood fuel harvest also requires special equipment and trained labor.Sometimes,harvest roads can create trespass issues.The Village of Minto has pursued this project in part because it extends the job opportunities for the Village's wildfire crew.The harvest plan will formulate a plan to mitigate trespass. 4.1.2 For Biomass Projects Only Identify any wood inventory questions,such as: e Ownership/Accessibility.Who owns the land and are their limitations and restrictions to accessing the biomass resource? e Inventory data.How much biomass is available on an annual basis and what types (species)are there,if known? Land surrounding Minto is owned by the Village Corporation,Seth-do-ya-ah.The landowner supports the project,as indicated by the letter of support.The landowner is open to a harvest agreement which sustains the forest,water,and wildlife resources in perpetuity. TCC forester Will Putman completed initial resource analysis of Seth-do-ya-ah lands. Although an annual allowable cut has not been determined,the preliminary inventory assessment,detailed by the chart below,suggests a project using 99 cords per year could easily source all of its fuel within one mile of the Elliot Highway. AEA 2014-006 Grant Application Page 12 of 41 7/2/2013 Renewable Energy Fund Round VII =AlGrantApplication-Heat Projects (@mE>ENERGY AUTHORITY Set-Da-Ya-Ah Land Within Fire perimeter:|and 1 mile of Elliott Highway: Cover Type Cords/acre |Acres Total cords Acres Total cords Black spruce 0.0 1,152 0 769 0 Black spruce poletimber 5.9 516 3,047 516 3,047 Hardwood 7.4 841 6,221 830 6,139 White spruce 18.2 21 390 21]:390 White spruce/Hardwood 14.8 114 1,692 114 1,692 Shrubland 0.0 1,336 0 951 0 Totals:3,981 11,350 3,202 11,268 The species in the proposed harvest area are hardwoods (poplar,birch,aspen,and willow) and spruce (black and white),as indicated by the Cascaden Fire Ridge Map,included with this application. As part of the project,2 miles of winter road blazing have been included in the project budget,as has a tracked D3/D4 caterpillar (or equivalent)and harvest and processing attachments. The project harvest plan,to be completed by Tanana Chiefs Conference in collaboration with personnel from the Village of Minto,will include: e GIS analysis Timber type map Allowable cut on economically accessible/operable land Delivered fuel cost Preliminary economic model A formal fuel supply contract to be executed The analysis and mapping has already been initiated,as demonstrated by the cordwood inventory chart above and the attached map of the proposed harvest area. nn E__________eeeeeeeeeetf§AEA 2014-006 Grant Application Page 13 of 41 71212013 Renewable Energy Fund Round VII =. Grant Application -Heat Projects (E>ENERGY AUTHORITY 4.2.1 Basic configuration of Existing Heating Energy System The data on the existing heating system number,size,age,efficiency,and type of generation is located below. Number of boilers Lodge -1 boiler,1 DHW heater; Clinic -1 boiler,1 indirect DHW heater Rated capacity of boilers/DHW heaters |Lodge boiler:348,000 btu; Lodge --DHW heater:170,000 btu; Clinic -boiler:115,000 btu; Clinic --DHW:40 gal. Type of boilers Lodge -boiler:fuel oil Lodge -DHW heater:fuel oil Clinic -boiler:fuel oil Clinic --DHW:fuel oil Age of boilers Lodge boiler &DHW heater -1982 Clinic boiler and DHW heater -2005 Efficiency of boilers Estimated 80% 4.2.2 Existing Heating Energy Resources Used The project will maintain all fuel oil heating and storage infrastructure,so no impact on existing infrastructure is expected. Presently,fuel is purchased from the North Fork Store located in Minto.The project would have a positive resource impact,leading to more fuel oil conservation. There is not expected to be any impact on existing fuel resources.Oil is a global commodity without any effect from individual buyers such as the Village of Minto.Fuel oil is and will continue to be sourced into the community by the Store.Although the Store fuel oil purchases will decrease,we also expect the economic multipliers from the project to benefit the Store. AEA 2014-006 Grant Application Page 14 of 41 71212013 Renewable Energy Fund Round VII Grant Application -Heat Projects qm ENERGY AUTHORITY |4.2.3 Existing Heating Energy Market | The existing energy use is $57,000 of fuel oil purchase (11,400 gal @ $5.00 /gal),all of which leaves the community immediately.The price of this fuel is sky-rocking and fluctuating.Additionally,the fuel is an environmental hazard to store and handle. The project would reduce the costs of heating the buildings by 30%+,leading to more provision of essential community services in the project buildings.The Minto Multi- Purpose Building/Lodge ("MUF”)is the heartbeat of the community which houses all tribal offices critical to the function of the village.Similarly,the Minto Health Clinic provides medical services to all residents of Minto.It is the only heathcare provider in the village,with Fairbanks located 130 miles away. Because Minto is on the road system,the project is not expected to have any significant adverse effect on existing energy customers. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design,land ownership,permits,energy efficiency and environmental issues. 4.3.1 System Design e Description of renewable energy technology specific to location The project is the design and construction of a single biomass heating system serving the Minto Multi-Purpose Building/Lodge and the Health Clinic.The project will be housed in a new building located about 65'southeast of the MUF/Lodge and 25'east of the Clinic. The boiler technology will be selected by the Village of Minto,in conjunction with project partners,and approved by AEA. The wood fuel will be sourced from local forests owned by the Village Corporation. As part of the pre-feasibility analysis,an air quality report was prepared for the project. That report suggests that there are no significant emission sources or ambient air quality issues associated with the project site (Minto Biomass Pre-Feasibility Study, Appendix D). A schematic of the site illustrates the project layout. it -AEA 2014-006 Grant Application Page 15 of 41 7/2/2013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects aE ENERGY AUTHORITY oreaSab!7rs)_75qi,.ee.Reity»+.eoSe:-SifFeeiegt¥oe'':ryéteae4s.FE}a,*ic*TeG-*'vj-7bors.5Be".§,'Oo”PNaira;dareaoOekK..LSSsi"a!4ohry8-Soredala+eeeJe:een'panetesngomge}.:aeawe.->tescee4”a.'2Pe&.eeaesesotLoeweeefagae4aneA"7gqEs".”ty.ve4=.=.rTaeeOFFbesfe8ee.04enz,ef44heks:Jaot,hegayi€|esMINTO,ALASKANvidaLIGifBIOMASSPRE-FEASIBILITY ASSESSMENT(LAKEVIEW LODGE &MINTO HEALTH CLINIC a i> AEA 2014-006 Application Page 16 of 41 7/2/2011 Renewable Energy Fund Round VII -Grant Application -Heat Projects qm ENERGY AUTHORITY e Optimum installed capacity The pre-feasibility study identified 378,000 btu as the proposed system capacity.However, this will be updated by the design and engineering team after weatherization activities are complete. e Anticipated capacity factor The project's anticipated capacity factor is 75%(in operation during the heating season, with additional use for domestic hot water during the summer months). e Anticipated annual generation The project's anticipated generation is 1,623 MMBTU,using 99 cords of wood to offset 11,400 gallons of fuel oil per year. e Anticipated barriers There are no anticipated barriers to the project.The project partners have worked together before.The project partners have administrative,technical,and construction capacity,and plan to contract for additional technical support.There is support from the Village Corporation and wildfire crew boss for fuel harvesting operations. e Basic integration concept The project will be integrated with a hot water (glycol)supply and return loop.Water will be delivered with hot water pipes and pumps and controlled with controls. e Delivery methods The exact delivery methods are dependent on the harvest plan.However,the outline of the delivery methods follow: e Fall/Winter harvest operations to minimize road costs and access skilled labor of wildfire crew in the non-wildfire season e Use of tracked D3/D4 Bobcat (or equivalent)with attachments (log forks,shears, firewood processor)to operate in snowy conditions.The budget includes construction of 2 miles of winter road. e Wood fuel will be hauled from the harvest site to the project site using the project Chevy Cheyanne truck and a new trailer. --={_--_-_-_-_----EEEAEA2014-006 Grant Application Page 17 of 41 71212013 Renewable Energy Fund Round VII f=|| Grant Application -Heat Projects (um ENERGY AUTHORITY e Energy efficiency measures (building envelope) The project emerges from years of community planning for a biomass heat project, including,most recently,START program.$250,000 of START monies have been awarded to the Village of Minto to weatherize the MUF/Lodge during 2013/2014.Through the START planning process,weatherization of the MUF/Lodge project building was selected as the top priority.The other project building,the Minto Clinic,is relatively new (2005) and does not need additional weatherization.If this application is funded,all essential community buildings in the Village of Minto will be super efficient and heated with renewable,local fuel. 4.3.2 Land Ownership Wood Fuel Harvest The wood fuel will be sourced from nearby forests owned by Seth-De-Ya-Ah Corporation, which has provided a letter of support for the project.A map of the proposed harvest area is also included with this application. "Based on the information we received,approximately 100 cords of wood annually is needed to heat both buildings...We will support the council with wood from the burn area...”-Carla Smith,Executive Director,Seth-Da-Ya-Ah Corporation A harvest and operations plan,to be completed prior to the start of construction,is included as part of the project budget.The project harvest plan will be completed by Tanana Chiefs Conference in collaboration with personnel from the Village of Minto. The plan will include: GIS analysis Timber type map Allowable cut on economically accessible/operable land Delivered fuel cost Preliminary economic model A formal fuel supply contract to be executed Project Site The lands upon which the project buildings sit are in the process of being conveyed according to BLM 14c lands survey.In the mid 70s the land upon which Village of Minto property sits was conveyed to the village corporation,Seth-De-Ya-Ah.The corporation engaged the Village in a 20 year lease of the land,which recently expired.The contract for site control among the Village of Minto and Seth-De-Ya-Ah Corporation is currently being -E-=z------EETEEEEEEE--- AEA 2014-006 Grant Application Page 18 of 41 7/2/2013 Renewable Energy Fund Round VII f=a Grant Application -Heat Projects (>ENERGY AUTHORITY renewed,as stated in the Corporation's letter to Village of Minto,dated Septmber 20, 2013: "Seth-De-Ya-Ah Corporation is willing to renew the lease of the property.”-Carla Smith, Executive Director,Seth-De-Ya-Ah Corporation 4.3.3 Permits The only permit required for this project is Alaska State Firemarshall Review.This permit will be completed by the selected design and engineering firm by January 2015,as indicated in the project milestones. A high efficiency,low emissions boiler will be selected and will fall well below any emissions permitting thresholds. There are no anticipated barriers associated with permitting the project. 4.3.4 Environmental Environmental considerations are discussed below: e Threatened or endangered species --n/a e Habitat issues -n/a -the area is already developed e Wetlands and other protected areas -n/a e Archaeological and historical resources n/a -the area is already developed e Land development constraints -n/a e Telecommunications interference -n/a e Aviation considerations -n/a e Visual,aesthetics impacts -n/a;community members regularly come to the Village office encouraging us to pursue this project e Identify and discuss other potential barriers -The land is leased and under control of the applicant although final BLM Survey of 14c lands is not complete at the project site.There are no know barriers to this project.There is support from the timber landowner,public support,an ample forest resource,and the human capacity to harvest wood fuel and operate the system. -------EeAEA2014-006 Grant Application Page 19 of 41 7/2/2013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects emma ENERGY AUTHORITY 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project.Applicants must reference the source of their cost data.For example:Applicants records or analysis,industry standards, consultant or manufacturer's estimates. 4.4.1 Project Development Cost Costs for each milestone and budget category are outlined in Section 9:Grant Budget. Total anticipated project cost:$403,550 Phase Ill,Design &Permitting:$50,500 Phase IV,Construction:$353,050 Requested grant funding:$274,750 Applicant matching funds Loans:$0 Capital contributions:$O In-kind:$21,000 (truck $11,000,harvest and operations planning $5,000,project management $5,000) Other funding sources: In-Kind --Tanana Chiefs Conference:$7,800 State CIP Grant for Minto Lodge biomass heat upgrade (2012):$100,000 Projected capital cost of proposed renewable energy system,including project monitoring equipment:$119,400 e Projected development cost of proposed renewable energy system:$284,150 **Key cost categories and data sources are on the following page. nn"nt AEA 2014-006 Grant Application Page 20 of 41 71212013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects qm ENERGY AUTHORITY Key cost categories include: Biomass boiler system SOURCE OF DATA: e Cordwood storage/boiler building --$97,500 e Wood boiler --$32,000 e Stack --$4,400 Minto Biomass Pre- e Mechanical /electrical within boiler building --$20,200 Feasibility Study, e Underground piping --$18,000 Appendix A e Lodge integration --$9,500 e Clinic integration -$7,200 Harvesting &Operations Estimates from: e Harvest &Operations Plan --$25,000 Clare Doig,Forest & e Caterpillar D3 /D4 or equivalent (used)and Land Management Inc. attachments (log forks,shears,firewood processor)--|Will Putman,Tanana $80,000 Chiefs Conference - e Winter road construction,2 mi.--$8,000 Forestry e Harvest truck --$11,000 Online search Monitoring equipment Vendor estimate e Cadillac HeatX meter or equivalent --$8,000 4.4.2 Project Operating and Maintenance Costs The projected O&M Costs and Sources of identifying that cost follow: COST AMOUNT SOURCE Biomass fuel $19,835 Minto Biomass Pre-feasibility (2012)pg.18 Non-fuel O&M $11,200 Minto Biomass Pre-feasibility (2012)pg.18 Ongoing Monitoring $10,000 Minto Village In-kind Contribution --$1,000 per year for 10 years All ongoing O&M costs will be funded by the applicant through operating savings.The Minto Biomass Pre-feasibility Study completes a full financial analysis of the existing heat operations versus the renewable biomass heat operations.The Pre-feasibility Analysis determines that that the biomass energy project can be sustainably operated by the Village of Minto,offering $21,463 in annual operating savings (the financial analysis includes wood fuel purchase of $19,835,non-fuel O&M of $11,200,and supplementary fuel oil purchase of $8,745).The project has a benefit cost ratio of 2.1 over its lifetime. EE TEEEEEETZZZZLLLLLLL_______________________}AEA 2014-006 Grant Application Page 21 of 41 7/2/2013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects (a>ENERGY AUTHORITY 4.4.3 Heat Purchase/Sale e There are no heat customers.The project will be owned and operated by the Applicant,the Village of Minto,and all heat generated will be used in buildings owned and controlled by the Applicant. e There is no price of heat from the project.However,the calculated cost per MMBTU is about $19 -this is almost 50%savings over the price of fuel oil at $37/ MMBTU (S5/gal).The cost can be calculated using heat output.(1,625 MMBTU) and O&M cost ($19,835 fuel +$11,200 non fuel). e The project has a present value of $682,006 and a net present value of $357,006. The project has a benefit-cost of 2.1 (Table 1.3 pg.2).The project will save the Village of Minto $21,463 in year 1 (Minto Pre-feasibility Assessment,pg 18). oFPeeAEA2014-006 Grant Application Page 22 of 41 7/2/2013 Renewable Energy Fund Round VII =<| Grant Application -Heat Projects qm ENERGY AUTHORITY 4.4.4 Project Cost Worksheet Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource Annual Allowable Cut TBD;99 cords of wood availability.are required per year;11,200 cords are located within 1 mile of the Elliot Highway Unit depends on project type (e.g.windspeed,hydropower output,biomasss fuel) Existing Heating Energy Generation and Usage a)Basic configuration i.Number of generators/boilers/other Lodge -1 boiler,1 DHW heater; Clinic -1 boiler,1 indirect DHW heater ii,Rated capacity of generators/boilers/other Lodge -boiler:348,000 btu; Lodge --DHW heater:170,000 btu; Clinic -boiler:115,000 btu; Clinic -indirect DHW:40 gal. iii,Generator/boilers/other type All heating devices are fuel oil. iv.Age of generators/boilers/other Lodge boiler &DHW heater -1982 Clinic boiler and DHW heater -2005 v.Efficiency of generators/boilers/other 80% b)Annual O&M cost (if system is part of the Railbelt grid,leave this section blank) i.Annual O&M cost for labor $2,000 -ii,Annual O&M cost for non-labor $64,410 c)Annual electricity production and fuel usage (fill in as applicable)(if system is part of the Railbelt grid,leave this section blank) i.Electricity [kWh]- ii.Fuel usage Diesel [gal] Other iii,Peak Load iv.Average Load v.Minimum Load vi.Efficiency Weatherization to MUF/Lodge committed 2013/2014 vii.Future trends See vi.Efficiency EEEEEEEZZZZZZZZZZZZZZZWLLLLL"""__________________L}AEA 2014-006 Grant Application Page 23 of 41 7/2/2013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects eam ENERGY AUTHORITY d)Annual heating fuel usage (fill in as applicable) i.Diesel [gal or MMBtu]11,400 gal. ii.Electricity [kWh] iii.Propane [gal or MMBtu] iv.Coal [tons or MMBtu] v.Wood [cords,green tons,dry tons] vi.Other Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a)Proposed renewable capacity 278,000 btu (Wind,Hydro,Biomass,other) [kW or MMBtu/hr] b)Proposed annual electricity or heat production (fill in as applicable) i.Electricity [kWh] ii,Heat [MMBtu]1,625 MMBTU c)Proposed annual fuel usage (fill in as applicable) i,Propane [gal or MMBtu] ii.Coal [tons or MMBtu] iii.Wood or pellets [cords,greentons,99 cords dry tons] iv.Other Project Cost a)Total capital cost of new $119,400 system b)Development cost $284,150 $11,200c)Annual O&M cost of new system d)Annual fuel cost $19,835 (S200 /cord x 99 cords) Project Benefits a)Amount of fuel displaced for i.Electricity ii.Heat 11,400 gal iii.Transportation ---------------------------------EEE EeeAEA2014-006 Grant Application Page 24 of 41 71212013 Renewable Energy Fund Round VII => s ®.=»Grant Application -Heat Projects am ENERGY AUTHORITY b)Current price of displaced fuel 95.00 c)Other economic benefits 955,576 d)Alaska public benefits Reduced risk of wildfire,reduced risk of oil spill,extended employment for wildfire crew, import substitution and circulating energy dollars,moose habitat enhancement Heat Purchase/Sales Price a)Price for heat purchase/sale n/a Project Analysis a)Basic Economic Analysis Project benefit/cost ratio 2.1 (source:Minto Pre-feasibility Assessment,pg.2) Payback (years)15.1 (source:Minto Pre-feasibility Assessment,pg.18) ba _________________________tAEA2014-006 Grant Application ,Page 25 of 41 7/12/2013 Renewable Energy Fund Round VII f=;_ Grant Application -Heat Projects mm ENERGY AUTHORITY 4.4.5 Building Efficiency There are two buildings associated with the project -the Minto Lodge and Health Clinic. Building Name:Minto Muti-Function Building/Lodge Primary Use:The Lodge is used for many essential community functions, including:1.Location for all village services,administration,human services, education,employment,tribal court/youth protection 2.School and senior lunch program 3.Lodge rooms for guests. Location:404 Lakeview Drive,Minto,AK Hours of operation:8:00 am -5:00 pm,with some evening and weekend activities Single structure building Total square footage:11,500 Electrical consumption per year:$27,000 Heating oil consumption per year:10,000 Gallons Average number of occupants:30 Has an energy audit been performed?When?Please provide a copy of the energy audit,if applicable: o Yes:START analysis and community energy planning has been performed. START planning identified the need to weatherize and better insulated the Minto Lodge as the top priority.$250,000 of US DOE START money is committed for this purpose (2013/2014).IRHA is the project contractor. Have building thermal energy efficiency upgrades been completed? ©The upgrades will be complete in 20013/2014.The START money is committed and the project has been identified through the START process. If applicable,please provide evidence of efficiency improvements including cost and anticipated savings associated with upgrades. o To verify the evidence of the weatherization plans,please see the following website which indicates Minto's participation in the START program:http://energy.gov/indianenergy/resources/start- program/alaska-start o To verify the identified START scope of work,we have attached the detailed Scope of Work from the START process,which is to improve the energy efficiency of the building through weatherization. Estimated annual heating fuel savings:to be determined AEA 2014-006 Grant Application Page 26 of 41 7/2/2013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects am ENERGY AUTHORITY Building Name:Minto Health Center Type or primary usage of the building:Health Clinic serving the village of Minto Location Location:310 Lakeview Drive,Minto Hours of operation:8:00 am -5:00 pm Single structure Total square footage:2,000 Electrical consumption per year:$4,100 Heating oil/fuel consumption per year:1,400 gallons Average number of occupants:10 Has an energy audit been performed?When?Please provide a copy of the energy audit,if applicable. o Noenergy audit performed.The building is quite new (2005)and the thermal envelope is in good condition. Have building thermal energy efficiency upgrades been completed? 0.This building was completed in 2005.The thermal envelope is in good condition. fnEEEEEEEEETTT______________________________|AEA 2014-006 Grant Application Page 27 of 41 71212013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects qu ENERGY AUTHORITY SECTION 5-PROJECT BENEFIT Explain the economic and public benefits of your project.Include direct cost savings,and how the people of Alaska will benefit from the project. The Minto Multi-Purpose Building/Lodge ("Lodge”)is the heartbeat of the community, housing all tribal offices critical to the function of the village,including management, accounting,environmental,youth and elder services,tribal court,transportation,and the lodge manager. The Minto Health Clinic provides medical services to all residents of Minto.It is the only heathcare provider in the village,with Fairbanks medical services 130 miles away. The operation of these essential community buildings is in jeopardy from the skyrocketing and fluctuating price of heating oil.The community's top priority to emerge from START planning is to weatherize the MUF to reduce energy costs. $250,000 of START resources are committed for the MUF weatherization (2013/2014). The present cost of fuel oil consumes about 40%of the Village operating budget.The buildings use 11,400 gallons of heating oil per year.At $5.00 per gallon,the total annual cost of heat is $57,000.This money could be better used to support the health and welfare of the Minto people. The Biomass Heat for Minto Community Buildings project would result in the following economic benefits: ©More than $21,000 savings per year in heating the project buildings e 1-2 part time harvesting jobs for our skilled Minto firefighting crew,to extend their employment season,with about $11,000 labor per year e 1 part time job in winter employment to stoke the boiler,with about $9,000 of labor per year e Circulation of $19,835 per year in local wood fuel purchases from the local corporation e Improved self-reliance and sustainability for the Village of Minto The project would displace 11,400 gallons of fuel oil per year,for a total of 228,000 gallons over its 20-year lifetime.At $5.00 per gallon,it will displace $57,000 of fuel per year,resulting in $21,000 savings. The project may also provide the opportunity for the landowner to leverage incentives by accessing USDA Biomass Crop Assistance Program (BCAP)monies. ---EEEAEA2014-006 Grant Application Page 28 of 41 7/2/2013 Renewable Energy Fund Round VII =Grant Application -Heat Projects (qm ENERGY AUTHORITY In addition to economic benefits,there are ample non-monetary benefits associated ith the project.The primary benefit is import substitution of fuel oil with a local,renewable, safe biomass fuel -firewood.This sustainable and renewable resource has been used by Native Alaskans for more than 10,000 years. The project will result in an environmental benefit from transitioning to an energy source that helps avoid oil spills and the cost of oil spill prevention.Additionally,there is a morale value to providing employment to the Village's young men who are skilled wildfire fighters.This will extend their employment season.Additionally,the project will benefit our community through habitat enhancement for moose,who eat early seral species such as willow and aspen.Additionally,this project will also improve the safety of our village by reducing the risk of wildfire.Finally,the project will serve to mature the biomass energy industry in rural Alaska by strengthening partnerships among key service providers (IRHA and TCC)as well as demonstrating sound design and equipment selection EEE_____________]AEA 2014-006 Grant Application Page 29 of 41 71212013 Renewable Energy Fund Round VIl f=|Grant Application -Heat Projects (am ENERGY AUTHORITY SECTION 6-SUSTAINABILITY e Proposed business structure: The project will be owned and operated by the Village of Minto.Its economic and technical viability has been determined through independent,professional third party feasibility analysis. Administrative and labor operations of the boiler project will be completed by staff at the Village of Minto.The Project Manager,Bessie Titus,has also worked as IWCA Coordinator,assisting other tribes in the TCC region set up sound administrative systems,especially accounting systems. The business structure for fuel harvesting and delivery will be completed in the harvest and operations plan.It may include buying fuel from individual woodcutters or businesses,who rent harvest equipment from the village,or it may include Village employees cutting wood.Options will be considered during the harvest and operations plan. A harvest plan will be completed as part of Phase IV.Design by Tanana Chiefs Conference.The plan will include: e GIS analysis Timber type map . Allowable cut on economically accessible/operable land Delivered fuel cost Preliminary economic model e A formal fuel supply contract to be executed This work has already been initiated,as demonstrated by the cordwood inventory chart completed by TCC and the attached map of the proposed harvest area. An operations plan will be completed as part of the project. e How doyou propose to finance the maintenance and operations for the lifeof the project The Project O&M costs will be funded by the applicant through operating savings.The Minto Biomass Pre-feasibility Study completes a full financial analysis of the existing heat operations versus the renewable biomass heat operations.The Pre-feasibility Analysis determines that that the biomass energy project can be sustainably operated by the Village of Minto (including fuel purchase of $19,835,non-fuel O&M of $11,200) a AEA 2014-006 Grant Application Page 30 of 41 71212013 Renewable Energy Fund Round VII =Grant Application -Heat Projects mm ENERGY AUTHORITY and still save more than $21,000 per year in operations.The project has a benefit cost ratio of 2.1 over its lifetime. Purchasing wood fuel has more regular even cash flow than purchasing fuel oil,so we do not anticipate new cash flow challenges. e Identification of operational issues that could arise. We see the following as the primary operational issues: The main potential project risks include: e Underutilizing the boiler due to unreliable labor e Underutilizing the boiler due to lack of secured wood fuel e System underperformance due to poor design,engineering,or equipment selection These risks are mitigated by: e The Village of Minto and the broader public has identified the project as a high priority through START planning (2013)and previous community planning.The project building hosts many stakeholder groups providing key village services such as Village administration,tribal court/youth protection,the school and senior lunch program,and lodge rooms for guests.These essential functions and the community planning process demonstrates the community's strong desire to own and operate the boiler system. e Additionally,the community has reviewed the labor requirements:stoking 99 cords of wood over 7 months requires stoking about 14 cords per month and about 0.5 cords per day.We recognize the labor to complete this operation is significant but the feasibility analysis suggests we can complete this type of labor while still maintaining more than $21,000 in operational savings over the year. We are excited to extend the employment possibilities for our skilled wildfire fighting crew and to provide a part-time winter job for someone in our Village. e We have mitigated the risk of fuel sourcing by discussing the project with the Village Corporation,Seth-do-ya-ah.They support our project,as indicated by the Letter of Support included with this application.We have budgeted $25,000, including $5,000 of in-kind time from the Village of Minto,to complete a Harvest and Operations Plan with the Corporation.We have also budgeted $8,000 to blaze 2 miles of winter road for a harvest area.We have preliminarily identified a harvest area along the Eliot Highway that is close to town but would not compete with local woodcutting for home heating.The area is forested with hardwoods and spruce.Resource analysis will be completed and a sustainable harvest plan will be completed. TT AEA 2014-006 Grant Application Page 31 of 41 7/2/2013 Renewable Energy Fund Round VII f=|Grant Application -Heat Projects (qm ENERGY AUTHORITY e We have mitigated the risk of poor design or equipment selection by including a 30%design review meeting/teleconference with AEA's biomass energy program coordinator in the project milestones. e Adescription of operational costs including on-going support for any back-up or existing systems that may be require to continue operation The system will cost approximately $19,835 per year in wood fuel cost,potentially up to $9,500 in supplementary fuel oil cost,and $11,200 in non-fuel O&M costs.All existing infrastructure will stay in place to provide back up heat.All project financial analysis has been completed with these figures (Minto Biomass Pre-Feasibility Analysis pg.18). e Commitment to reporting the savings and benefits The Village of Minto is committed to reporting the savings and benefits from the project for per the RFP requirements section 3.15,as endorsed by the Village of Minto Resolution and signature on this application.We have budgeted a Cadillac heat meter (or equivalent)in the project budget to provide scientific monitoring of our project's heat output for reliable project monitoring. ES rere eer rrrAEA2014-006 Grant Application Page 32 of 41 7/2/2013 Renewable Energy Fund Round VII =cGrantApplication-Heat Projects (>ENERGY AUTHORITY SECTION 7 -READINESS &COMPLIANCE WITH OTHER GRANTS A summary of Minto's related grant awards are listed here: e $250,000 US DOE START grant to weatherize the Minto Lodge (2013/2014) e $200,000 State CIP for building upgrades,including biomass heat,a the Minto Lodge e VEEP Grant to undertake village energy efficiency,unrelated to project buildings (2013) The project emerges from years of community planning for a biomass heat project, including,most recently,START program.START demonstates the Village of Minto's ability to collaborate with IRHA and energy contractors (Marsh Creek LLC)to plan and implement a community-wide energy project. Through the START planning process,weatherization of the MUF/Lodge project building has been selected as the top priority.IRHA will carry out the weatherization in 2013/2014. In 2012,the Village of Minto sought a state CIP to upgrade the Lodge heating system to wood heat.That grant was awarded and $100,000 has been designated as "other state grant”funds for this project. Also in 2013,the Village of Minto was awarded State Village Energy Efficiency Program monies,which will improve efficiency in other community buidings and will not affect the project buildings. The Village of Minto remains in compliance with federal and state laws,including credit and federal tax obligations. fn E________________________tAEA2014-006 Grant Application Page 33 of 41 71212013 Renewable Energy Fund Round VII f=Grant Application -Heat Projects qq ENERGY AUTHORITY SECTION 8 -LOCAL SUPPORT AND OPPOSITION e There is no known opposition for the project.Community members regularly stop by the Village office to encourage staff to "go for it”on the biomass energy project e We have support from the key project players,including Seth-Da-Ya-Ah Corporation (fuel supplier),Minto Firefighting crew,and the Lodge Manager,as documented by letters of support.Excerpts are included below. "Based on the information we received,approximately 100 cords of wood annually is needed to heat both buildings...We will support the council with wood from the burn area...”-Carla Smith,Executive Director,Seth-Da-Ya-Ah Corporation "This project would not only help the village save money on fuel costs,but give experienced firefighters a job cutting wood to support the boiler.”-Roy Charlie,boss of Minto Firefighting Crew "We are close to the point where we will not be able to fund the lunch program in the near future...|strongly support this grant,not only because it will help my program,but many programs now struggling to serve our community.”-Alexander Twana,Lodge Manager "Tanana Chiefs Conference strongly supports energy projects that assist our villages in moving toward energy independence and greater economic development.It is toward this end that Tanana Chiefs Conference supports Minto's AEA application.”Jerry \|saac, President,Tanana Chiefs Conference aSAEA2014-006 Grant Application Page 34 of 41 71212013 Renewable Energy Fund Round VII -Grant Application -Heat Projects qa ENERGY AUTHORITY SECTION 9 -GRANT BUDGET The Village of Minto is dedicated to pursuing development monies for its biomass project until they are awarded.Local,renewable,affordable heat of the community's essential buildings is critical to the function of the Village. The Village of Minto is asking for $274,750 of AEA Round 7 Grant Funds to couple with and State CIP grant ($100,000),Applicant contributions ($21,000),and TCC support contributions ($7,800).A summary of the budget and key budget categories is below. Total Project Cost:$403,550. Proposed Funding Sources:$274,750 of AEA Renewable Energy Fund Round 7 Secured Funding Sources: e¢$100,000 of State CIP Grant (2013)for the purpose of upgrading the Minto Lodge Heat system to a biomass boiler @ $11,000 (in kind)provided by the applicant in the form of a 2001 Chevy Cheyanne pick-up e¢$10,000 (in kind)provided by the applicant in the form of personnel time to help complete the harvest and operations plan and administer the grant e $7,800 (in kind)provided by Tanana Chiefs Conference in the form of personnel time to assist the Village of Minto with grant administration Additional match funding:$250,000 of US DOE START money committed to weatherize the Minto Multi-Purpose Building/Lodge project building in 2013/2014 Match Contibutions: The Applicant's in-kind labor is at $26/hr loaded labor rate (Alaska labor code SOC 43- 0000)and a total of 384 hours. The Applicant's in kind truck contribution is valued at $11,000. TCC's in-kind labor is $65/hr loaded labor rate and a total of 120 hours. Key cost categories and sources of cost data are listed on the following page. nnEEEEEEEET____________se_f_e}AEA 2014-006 Grant Application Page 35 of 41 7/2/2013 Renewable Energy Fund Round VII =. Grant Application -Heat Projects (QM ENERGY AUTHORITY Key cost categories include: Biomass boiler system SOURCE OF DATA: e Cordwood storage/boiler building --$97,500 e Wood boiler --$32,000 e Stack --$4,400 Minto Biomass Pre- ¢Mechanical /electrical within boiler building --$20,200 Feasibility Study, e Underground piping --$18,000 Appendix A e Lodge integration --$9,500 e Clinic integration --$7,200 Harvesting &Operations Estimates from: e Harvest &Operations Plan --$25,000 Clare Doig,Forest & e Caterpillar D3 /D4 or equivalent (used)and Land Management Inc. attachments (log forks,shears,firewood processor)--_--Will Putman,Tanana $80,000 Chiefs Conference - e Winter road construction,2 mi.--$8,000 Forestry e Harvest truck --$11,000 Online search Monitoring equipment e Cadillac HeatX meter or equivalent --$8,000 Vendor estimate The heat metering equipment required by the authority is Cadillac HeatX or equivalent. The metering equipment will be approved by the Authority during the 30%design review.These meters cost about $8,000,and the cost is included in the grant budget. Our intent is to choose this meter or equivalent,pending heat meter research being conducted by the Alaska Energy Authority.These meters log energy consumption over time,and will provide a very accurate log output,which can be used to calculate savings.As part of the Harvest and Operations plan,a reporting tool (Excel)may be developed that will assist the Village of Minto with reporting. The grantee will provide the Authority with a Performance/O&M report per section 3.15 of the grant RFP.The report will include a description of project operations and maintenance activities and issues,and information about project performance, including btu output and fuel savings.The heat meter will enable the applicant to comply with AEA's granting requirements. faEEEEEEOEEEEEE________________________________________}AEA 2014-006 Grant Application Page 36 of 41 7/2/2013 Renewable Energy Fund Round VII =x> Grant Application -Heat Projects am ENERGY AUTHORITY PHASE III].DESIGN &PERMITTING Anticipated]RE-Fund |Grantee |Source of Milestone or Task Completion]Grant Match Matching |TOTALS Date Funds Funds _Funds 1.j i_Project scoping and contractor sep.2014 |$2,500/$.§2500solicitationforplanninganddesign 2.Permit applications (asneeded)|Dec.2014 |$1,000]$-S$1,000 3.Final environmental assessment n/a g $$and mitigation plans (as needed) 4.Resolution of land use,right of8 na |$-|$s_-$way issues 5.Permit approvals Jan.2015 |$1,500]$-S$1,500 6.Final system design Jan.2015 1S 14,000/$-S$14,000 7.Engineers cost estimate Jan.2015 |$1,500/$-S$1,500 8.Updated economic and financial Jan.2015 1$1,500|$$1,500analysis 9.Negotiated power sales6"P n/a $-|$-$- agreements with approved rates 10.Final busi d ionalstaninalbusinessandoperational |waar 2015 |$20,000]$5,000|in kind $25,000 .Sep.2014 ---ae11.Grant AdminirantAdministration Mar,2015 S S$3,500]in kind $3,500 $$$ TOTALS S$42,000]$_8,500 $50,500 Budget Categories: Direct Labor&Benefits S 3,7501S 5,000lin kind S 8,750 Travel &Per Diem $-|$-$- Equipment $-1$-$- Materials &Supplies $-1$-$- Contractual Services S$38,250]$-S$38,250 Construction Services S -1S -S - Other S -1S 3,500 $3,500 TOTALS S$42,000}$8,500 S 50,500 PHASE IV.CONSTRUCTION AEA 2014-006 Grant Application Page 37 of 41 7/2/2013 Renewable Energy Fund Round VII ax> ...[iGrantApplication-Heat Projects qm)ENERGY AUTHORITY Grantee Source ofRE-Fund Matchin Matching6Funds: Cash/In- Milestone or Task Anticipated kind/Fede TOTALSCompletionDateral Grant Funds?funds {Grants/Ot her State Grants/Ot her 1.Confirmation that all design and feasibility Feb.2015 $1,200 $1,200 requirements are complete. 2.Completion of bid Jan.2014 -Sept.5 ol $documents 2015 ° 3.Contractor/vendor n/a -contractor is $$5selectionandawardIRHA °° 4a.Material procurement --all Other materials for building and Mar.2015 $23,400]$100,000 [state $123,400 biomass heat system grants 4.All other Construction Phases and labor May-Aug.2015 |[$65,400 0 $65,400 4b.Site Work May 2015 s - 4c.Building Foundation May.2015 $- 4d.Building structure Jun.-July 2015 S - 4e.Exterior finishes and Jun.-July2015 |$: 4f.Interior finishes July 2015 $- 4g.Mechanical and electrical systems,boilers installed July 2015 $° 4h.Integration and testing Aug.2015 $-{S$$ 4i.Decommissioning old8 n/a $-1 $systems 4j.Final Acceptance, Commissioning and Start-up Aug.2015 $-i$$ 5.Grant Administration &Ongoing --August oan Operations Reporting 2015 -August 2025 $8,700}$9,300 Jin kind $18,000 6.H t Bobcat andarves"Mar.2015 |$80,000 ol 80000attachments 7.Harvest Truck Mar.2015 $-11,000]in kind 11000 .H wi8larvestroad--winter road $8,000 0 80002mile| 9.Contingency 15%$46,050 ol $46,050 TOTALS)$232,750 |$120,300 $353,050 Budget Categories: Direct Labor &Benefits S 1,900}$9,300 $11,200 Travel &Per Diem $$s - Equipment §119,400 |$111,000 $230,400 Materials &Supplies $$$- Contractual Services $$$- Construction Services S 65,400 0 S$65,400 Other S 46,050]$$46,050 TOTALS $232,750 |$120,300 $353,050 AEA 2014-006 Grant Application Page 38 of 41 7/2/2013 soMINTO,ALASKA BIOMASS BOILER PROJECT BARROW CHMCHI SEA a anRUSSIASARCTICOCE ef KOTZEBUE ee ft Hy : &"So B |BANS er sane grease, 4 ya ' Siew *é wet ,TS aa eesnam,CANADA . ¥ BERING SEA :- *omianor $,of wasea Ye \BRISTOL BAY of GP Se °awed ¢ha iSV.4tEuriany 8 yh &NYG kPMBmc"S 0 08 gePo Pinatas *2 ay SHEET LIST TABLE SHEET NUMBER |SHEET TITLE 1]COVER 2|SITE PLAN PRODUCT:AutoCAD2015-EnglishFILE:C:\Users\pkce\Desktop\MNT-16-001\Civil\MNT-C-STSITE.DWGLAYOUT:COVERSHEETUSER:PKCAlaska Native Tribal Health Consortium MINTO,AKHealthandEngineeringBIOMASSBOILERPROJECT PRINTED DATE:1/7/16 {SHEET 1 OF 2 res -%o* "e{EXISTING LAKE aS .a °het:S¥e34 view Lopce /orSegyTMULTIPURPOSEha |om.eka re S{BUILDING--Ney ween ¢7 ."5 _#Jauric0,1"pO iY"SS AAPRE-INSULATED |iyaa, SA TE?Shp:%a (SUPPLY AND RETURN)HEAT RECOVERY PIPES,-\ .oy J a" ..é aryF«ca te .aer2at &:.TPROPOSED LOCATION FOR BIOMASS BOILERrv*t a . 4 .my *7 " .* ..+.ames ad *>| .| wo a we '% .b .4 ”i 'y :..es .7 e wi : .1 rr .'bh a °<¢."ook >. MeSsTPROPOSED WOOD |Ade:STORAGE AREArd as ». .'ey Gi . At SITE PLAN PROOUCT:AutoCAD2015-EnglishFILE:C:\Users\pkc\Desktop\MNT-16-001\Civi\MNT-C-STSITE.DWGLAYOUT:SITEUSER:PKCAlaska Native Tribal Health Consortium MINTO,AKHoatthandEngineeringBIOMASSBOILERPROJECT PRINTED DATE:1/7/16 {SHEET 2 OF 2 Transportation Equipment 1997 Champion Grader 720 A VHP Serial number 686-1618 2001 Case 621C Loader Product number JEEO125379 2 yard bucket-Serial number for bucket 117-433-130 Komatsu Dozer D31PX-21 Serial number 50163 John Deere 410 Backhoe Loader PIN T0410GX944483 1996 Oshkosh Snow Plow Truck model P-2530-01 VIN 10T2COBA2V1053804 1976 Ford 9000 w/10 cu.Yard bed VIN TW-5361 1990 Chevy Cheyenne Flat Bed VIN 1GBHC34JXLE1787355 GARN FORMAL QUOTE 3425 33rd Ave NE ESTIMATE #DATE St.Anthony,MN 55418 GP-001 1/12/2016 612-326-1102 TO: ANTHC-EHE 4500 Diplomacy Dr. Suite 454 Anchorage,AK 99508 907-729-3237 DESCRIPTION OF WORK Construction of (1)GARN PAC system.For specific details of what will be provided,see the "Bid Form DOW" attached to this quote. {ITEMIZED COSTS QTY]Unit UNIT PRICE AMOUNT GARNPAC -containerized GARN WHS 2200 unit lleach |$126,480.00 |$126,480.00 ADDERS/OPTIONS: -16.5 kW electric preheat/freeze protection package.ljeach |$2,430.00 |$2,430.00 -"Smart Heat”differential temperature pump controls.The GARNPac ljeach |$865.00 |$865.00 will automatically supply heat to the building only when called for,and will prevent any heat from backfeeding to the GARNPac.This will make the GARNPac completely control independent of the building system controls.No control system tie-in required to the building controls system. -Internet Connected DAQ (temperature and alarms)1jeach }$2,545.00{$2,545.00 -UPONOR Underground Pre-insulated PEX Pipe -2"(HGS/HGR)300)ft $58.20 |$17,460.00 $- Shipping for all of the above ljeach |$15,980.00 {$15,980.00 Thank you for your business!TOTAL ESTIMATE $165,760.00 DOES NOT INCLUDE: See the Bid Form DOW attached for What is Not included. NOTES: Schedule: -Construction time will take 5 months from receipt of PO and deposit to ship date -Shipping -allow 1 month for transportation from Minneapolis,MN to Minto,AK Payment Terms: -25%deposit -(2)25%progress payments (at 1 month progress and 2 month progress) -25%final payment prior to release for shipment Additional SCHEDULE and PAYMENT terms are in the Bid Form DOW attached. This formal quote is subject to change upon receipt of any new/revised requirments from ANTHC or their approved, representative parties.A final description of work and price must be agreed upon before construction will begin.Any modifcations after such time are subject to prce changes.Prices reflect winter/spring constructions schedule in 2016.If construction is to start in summer (after May 2016),then pricing will increase approximatley 7%(due to labor rate increases during the busier construction season). oN) }]= fn) \\".Division of Environmental Health and Engineering Cooperative Project Agreement An Energy Project Between: The Alaska Native Tribal Health Consortium and The Village ofMinto,Alaska ProjectNo.AN 16-253 January 2016 COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 To complete this project,ANTHC and the Village mutually agree to the terms and conditions contained in this Agreement.For purposes of negotiating and finalizing this Agreement,if this document or any document executed in connection with it is transmitted by facsimile machine or electronic document,it shall be treated for all purposes as an original document.Additionally,the signature of any party on this document transmitted by way of a facsimile machine or electronic document shall be considered for all purposes as an original signature.Any such faxed or electronic document shall be considered to have the same binding legal effect as an original document.At the request of any party,any faxed document shall be re-executed by each signatory party in an original form. PREPARED BY: Date Kevin C.Ulrich Assistant Engineering Project Manager DEHE,ANTHC RECOMMENDED BY: Date Eric Hanssen,P.E. Rural Energy Program Manager RECOMMENDED BY: Date David G.Beveridge,P.E.,P.M.P. Director of Project Management DEHE,ANTHC APPROVED BY: Date Roald Helgesen Chief Executive Officer ANTHC APPROVED BY THE VILLAGE OF MINTO:Date President,Village of Minto,Alaska COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 TABLE OF CONTENTS wsnNQs)rgty°rjeSfe)ettd|ejCire ee errr rere rrrrr errr erererrr err rr er err reer errr reer rrrerertririirrr reir treet rere) C2.Project Funding ou...ccesccsesececcccsessscsessesesescssscssescssssstencsesssesceseseeesscsescesseesuecetsssecssreerevecesers D.PROJECT ADMINISTRATION ....0....ececceessssesessessescssecssessesessessesessessesesecsecssesssseseercerseeeeees E.PROVISIONS FOR PROJECT COMPLETION ....00.....ccccccccsssscecssssssssssessessssessscceesseserssseneesees F.REQUIREMENTS OF NATIONAL HISTORIC PRESERVATION ACT,NATIVE AMERICAN GRAVES PROTECTION AND REPATRIATION ACT.........ccecssssesssesesessesseeeeees APPENDIX COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 DATE OF AGREEMENT: January 2016 A.INTRODUCTION Throughout this Cooperative Project Agreement (CPA)the following entities are referred to as follows: Native Village of Minto =Village Alaska Native Tribal Health Consortium =ANTHC Division of Environmental Health and Engineering =DEHE Indian Health Service =IHS Alaska Energy Authority =AEA The mission of ANTHC DEHE is to create safe and healthy communities.Through Public Laws 86-121,93-638,and 105-83,ANTHC has assumed from the IHS the management of the sanitation facilities construction program. The Village entered into a Grant Agreement with AEA,GA No.7071032,by which AEA will provide funding for the project described therein.ANTHC intends to assist the Village in the execution of the project and,pursuant to the terms of the Grant Agreement and this CPA, may represent the Village in interactions with the AEA.The purpose of this CPA is to allocate responsibilities between ANTHC and the Village for the execution of this project. B.SCOPE OF PROJECT This project will provide design and construction of a high-efficiency,low emission cord wood biomass boiler system and associated appurtenances in the Village of Minto to provide heat to the Minto Clinic and the Multipurpose Building. C.PROJECT COST C1.Cost Estimate Table 8aobScopeofWorkQty]'=Unit Cost Total Cost (AEA)ype a) E-RE_{Biomass Heating System 1 {LS $274,800.00 $274,800.00 Total $274,800.00 VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 2 PROJECT NO.AN 16-Z53 JANUARY 2016 C2.Project Funding Contributor Fiscal Year Description Amount Renewable Energy State of Alaska AEA 2014 Fund 7071032 $__274,800 Village of Minto 2016 Match (In-Kind)$__28.800 TOTAL PROJECT FUNDING $__303,600 ANTHC will provide project expenditure documentation for the costs and expenses of this project directly to AEA as requests for reimbursement.Pursuant to the terms of the Grant,AEA's approval of reimbursement requests will be based on supporting documentation provided by ANTHC.The Village authorizes ANTHC to receive Grant reimbursements directly from AEA and to expend them according to this Agreement,the Grant Agreement and the General Provisions. The Village will provide in-kind match with a value of $28,800.The terms of the match shall include labor,equipment,materials,and/or services related to the installation of the biomass heating system.The Village will be responsible for providing documentation required under Grant No.7071032 to demonstrate fulfillment of this match. The funding table shows the proposed distribution of funding for the scope of work to be performed under this CPA.Actual expenses may vary,and ANTHC may reallocate funding so long as the funds from each individual contributing agency are used only for components of the overall project that would be allowable if funded solely by that contributing agency,or as permitted under an otherwise applicable agreement. D.PROJECT ADMINISTRATION Project design will be completed by ANTHC or its subcontractor.The project will be constructed by ANTHC or its subcontractor through management of force account labor. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 3 PROJECT NO.AN 16-Z53 JANUARY 2016 Project Activity Date Design Start January 2016 Design Complete February 2016 Construction Start June 2016 Construction Complete September 2016 Final Inspection October 2016 Warranty Inspection September 2017 Final Report Date January 2018 If AEA fails to provide ANTHC reimbursements for properly complete,supported and certified request for reimbursement in a timely manner,ANTHC may,upon notification to the Village and AEA,immediately cease work on this project without further obligation or liability. E.PROVISIONS FOR PROJECT COMPLETION This project will be administered according to the terms and conditions of the ANTHC DEHE General Provisions Manual dated March 2009,found in Attachment 1 and hereby incorporated by reference (the "General Provisions”).ANTHC will serve as the "Project Lead”and the Village will serve as the "Local Participant”as those roles are defined within the General Provisions.The Village designates ANTHC its agent vis-a-vis the AEA for funding and project management. In lieu of the Acknowledgment of Project Completion referenced in the ANTHC DEHE General Provisions Manual,the AEA Notice of Project Closeout form will serve this purpose. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 4 PROJECT NO.AN 16-Z53 JANUARY 2016 F.REQUIREMENTS OF NATIONAL HISTORIC PRESERVATION ACT,NATIVE AMERICAN GRAVES PROTECTION AND REPATRIATION ACT Fl.NHPA,NAGPRA The National Historic Preservation Act (NHPA)provides for the identification and protection of historic properties and cultural resources,including avoidance of unnecessary disturbance of reported or known human burials and provides for mitigation when appropriate.The NHPA also requires that Tribes that attach religious or cultural significance to a historic property or resource be consulted if archeological discoveries are made or may potentially be made during construction.The Native American Graves Protection and Repatriation Act (NAGPRA)addresses the appropriate treatment and disposition of human burials,funerary, and associated items discovered on federal lands or Indian Allotments.NAGPRA recognizes the inherent rights and claims of the Native people to cultural resources and requires their protection if discovered on federal lands or Indian Allotments.Although NAGPRA is inapplicable to ANTHC projects that do not take place on such lands,ANTHC recognizes the inherent rights and claims of Tribes when human remains and associated items are uncovered through construction projects. F 2.Stop Work,Other Compliance in the Case of Discovery The National Historic Preservation Act (NHPA)provides for the identification and protection of cultural resources including avoiding unnecessary disturbance of reported or known human burials and for providing mitigation when appropriate.The NHPA also requires Tribes to be consulting parties if archeological discoveries are made during construction. The Native American Graves Protection and Repatriation Act (NAGPRA)contains stipulations regarding the appropriate treatment and disposition of human burials,funerary, and associated items discovered on Federal lands or Indian Allotments.NAGPRA recognizes the inherent rights and claims of the Native people.Although NAGPRA often is inapplicable to ANTHC projects,ANTHC recognizes the inherent rights and claims of Tribes when human remains and associated items are uncovered through construction projects. Therefore,if construction for this project results in the discovery of ancient cultural items (i.e.,human burials,associated items,and/or archaeological artifacts),ANTHC will notify the Village and treat it as a consulting party. ANTHC will work with the Village to help ensure compliance with the NHPA,NAGPRA, and the ANTHC policy recognizing inherent rights and claims. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 5 PROJECT NO.AN 16-Z53 JANUARY 2016 The Village will be asked to: Identify and help locate any known or reported archaeological site,artifact,or ancient human remains prior to the beginning of construction to avoid unnecessary damage to sensitive resources. ANTHC will delay construction in the vicinity of a discovery until applicable statutory and regulatory procedures,including those in 36 CFR Part 800,Subpart B are complete.These procedures,pursued by ANTHC and the Village,subject to available funding,may include, without limitation: Identify and perform appropriate mitigation measures in conformance with 36 CFR Part 800,Subpart B. Ensure an archaeologist has an opportunity to view and document any and all cultural items discovered during excavation if an adverse effect determination has been made. Ensure that,if removal of ancient human remains is necessary,the archaeologist will remove the entire body and that there will be no further study,tests or photographs of the remains without the consent of the Village (which will be provided in a separate agreement). Contact the Village Public Safety Officer or State Troopers if a modern human burial is discovered and avoid any further disturbance of the scene until they have conducted any investigation that may be necessary.No police notification is needed for archaeological remains. Ensure the inherent and legally protected rights of the Village are respected, including their right to take possession of,control,and /or determine the appropriate disposition of any and all cultural items discovered during excavation on all but private lands. Acknowledge that the inherent claims or rights of the Village are not diminished by the fact that the land is under ownership by another party. Ensure that,if a discovery is made on federal lands,Indian Allotment lands,or lands not yet conveyed to the Village or Regional Corporation,employees, contractors and subcontractors involved in construction operations shall comply with the NAGPRA if appropriate. G.OWNERSHIP OF PROJECT-INSTALLED EQUIPMENT The Village will assume ownership and operation of the biomass system and associated equipment and facility improvements.ANTHC will have no responsibility for ownership, operation,or maintenance of any property of equipment installed or constructed at the VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 6 PROJECT NO.AN 16-253 JANUARY 2016 facilities pursuant to this agreement. H.TERM This Agreement will take effect upon signature by both parties and remain in effect until the parties have performed all other responsibilities under this Agreement;provided that either party may terminate this Agreement earlier in the event of the expiration or termination of the Grant Agreement or the failure of AEA to provide timely reimbursements to ANTHC, such termination to be effective upon notice to the other party and AEA. APPENDIX Project Data Systems Sheet Environmental Review Memorandum Environmental Review and Documentation Attachment 1:General Provisions Attachment 2:Grant No.7071032 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM PROJECT DATA SYSTEMS SHEET PROJECT NUMBER:AN 16-253 COMMUNITY NAME:Minto MASTER JOB NUMBER:_MNT SDS NARRATIVE NAME AND NUMBER (IF APPLICABLE):__N/A REGIONAL HEALTH ORGANIZATION:TCC SANITATION FACILITIES PROGRAM MANAGER:__David G.Beveridge,P.E. PROJECT CLASS (Funding Method):SDS HPS VSW-CIP Special/Emergency Other LEAD AGENCY (CIRCLE ONE)ANTHC VSW OTHER NAME OF FEDERALLY RECOGNIZED TRIBE:__Native Village of Minto Houses or Buildings Served by This Project: Type of Number of |First Water Sewer S.Waste |O&M Existing Final House or |Houses or |Service?|Service?|Service?|Service?|Service?|Deficiency |DeficiencyBuilding*|Buildings |(Y orN)|(YorN)|(YorN)|(orN)|(YorN)|Level **Level ** E2 2 N Y Y Y Y i ] **DEFICIENCY LEVELS *HOUSE TYPES DeficiencyNeworExistingLevel Description Renovated Homes Homes or Buildings 1 Piped water &sewer to home.Hl HUD/IHA El Existing Indian 2 Water and sewer truck haul systemH2_BIA/HIP E2 Community Building with storage and plumbing in home.H3 Private Tribal (non-commercial)3 Water and sewer ATV haul system withH4=State Funded Homes E3 Non-Indian Homes storage and plumbing in home.HS Other E4 Schools 4 Central watering point and/or washeteria.ES Commercial/Industrial Non-piped sewage disposal system. 5 No water and sewer facilities. COST BY SERVICE TYPE WATER SEWER SOLID WASTE O&M $303,600.00 TOTAL $303,600.00 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM Division of Environmental Health &Engineering 3900 Ambassador Drive,Suite 301 Anchorage,Alaska 99508 MEMORANDUM DATE:October 2015 FROM:ANTHC Environmental Staff SUBJECT:Biomass Heat for Minto Community Buildings-Minto,Alaska NEPA Environmental Review -CPA Project No.AN 16-Z53 TO:NEPA DETERMINATION Federal funding for this project requires an environmental review in accordance with the National Environmental Policy Act (NEPA),the National Historic Preservation Act (NHPA), the Endangered Species Act,the Clean Water Act,and other state and federal approvals.The Alaska Native Tribal Health Consortium (ANTHC)has considered all potential environmental concerns associated with the project.An Environmental Review has been conducted with to provide the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. FINDINGS ANTHC uses the Indian Health Service (IHS)environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects,as outlined in the Environmental Review Manual,issued in January 2007.Current IHS policy (Federal Register,Vol.58,No.3,January 6,1993,pp.569-572)allows for categorical exclusion of health and sanitation facility projects that do not have a significant impact on the environment,as determined by the attached "Environmental Review and Documentation.” This environmental review finds that no additional environmental investigation is needed. Actions involving construction have been reviewed and no extraordinary or exceptional circumstances were found to exist.It is therefore recommended that the lead federal agency approve a determination of eligibility for categorical exclusion from the requirement to conduct further environmental evaluation for this project. BACKGROUND Minto is located on the west bank of the Tolovana River,130 miles northwest of Fairbanks.It lies on an 11-mile spur road off of the Elliott Highway.Minto falls within the continental Short scope -Environmental Review Page 2 CPA Project No.AN 16-Z53 January 2015 climate zone,characterized by extreme temperature differences.The continental climate zone encompasses most of the central part of the state and experiences extremely cold winters and warm summers. Minto is in the western-most portion of traditional Tanana Athabascan territory.During the late 1800s,some members of the Minto band traveled to Tanana,Rampart,and Fort Yukon to trade furs for manufactured goods,tea,and flour.With the discovery of gold north of Fairbanks in 1902,steamboats began to navigate the Tanana River,bringing goods and new residents into the area.Old Minto became a permanent settlement when some members of the Minto band built log cabins there,on the bank of the Tanana River.Other families lived in tents on a seasonal basis.A BIA school was established in 1937,but most families still did not live in Minto year-round until the 1950s.The Minto band was eventually joined by families from Nenana,Toklat,Crossjacket,and Chena.The village was relocated to its present location,40 miles north of the old site,in 1969 due to repeated flooding and erosion. The present site had been used as a fall and winter camp since the early 1900s.New housing and a new school were completed by 1971. Minto residents are mainly Tanana Athabascans.Several families have seasonal fishing/hunting camps and trapping areas on the Tanana River and Goldstream Creek.Minto facilities include the Minto Health Clinic,Minto Public Health Nursing,Tanana Air Service, Tatonduk Outfitters Limited,Warbelow,and Wright Air Service. SCOPE OF REVIEW This project will provide design and construction of a high-efficiency,low emission cord wood biomass boiler system and associated appurtenances in the Village of Minto to provide heat to the Minto Clinic and the Multipurpose Building. CONDITIONAL APPROVAL/STIPULATIONS Given the environmental review performed by ANTHC,the following conditional approvals are required for this project: e Any solid waste disposal in the local landfill will be coordinated with the local landfill manager.(#8) e Conduct a Section 306108 consultation with SHPO (#17) e Submit a jurisdictional determination request to the U.S.Army Corps ofEngineers for permit requirements.(#22) e There are two (2)open contaminated sites in Minto,Alaska.The Minto School and the Minto AVEC Facility are not located in the vicinity of the project area.If hazardous waste or petroleum products are uncovered through the course of construction,the Project Engineer will contact the Alaska Department ofEnvironmental Conservation Short scope -Environmental Review Page 3 CPA Project No.AN 16-Z53 January 2015 and follow their recommendations to ensure full legal compliance.(#27) e The project manager should ensure compliance with all manufacturer operation and maintenance requirements for the biomass boiler.(#30) SUMMARY ANTEC has completed the environmental review for this project.ANTHC will revisit this environmental review to determine if potential environmental concerns have been addressed if the project scope changes. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service January 2016 Page 1 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. Considerations Basis for Determination (Documentation) 1.Will the proposed action result in a known violation or continuance of a violation of applicable (Federal,Tribal,State or local)laws or requirements for protection of environment or public health and safety? No.The proposed project will be in compliance with all applicable laws and requirements and will have the appropriate regulatory approvals. 2.Will the proposed action result in a conflict with existing or proposed federal,Tribal,state,and local land use plans? No.http:/Awww.commerce.state.ak.us/dca/commdb/CF_Plans.cfm The Village Traditional Council has identified this project's infrastructure as essential community facilities. 3.Is there a controversy with respect to environmental effects of the proposed action based on reasonable and substantial issues? No.The Cooperative Project Agreement (CPA)for this project,which is signed,affords the Village the opportunity to address controversies with respect to environmental effects of the construction of the proposed project. 4.Is the proposed action significantly greater in scope than normal for the area or does it have significant unusual characteristics? No.The proposed project is typical in scope in comparison with other sanitation improvement projects in rural Alaska and has no unusual,significant characteristics. 5.Does the proposed action establish a precedent for future action or represent a decision in principle about future actions with potentially significant environmental effects? No.The proposed project will not result in any cumulative impacts that will result in degradation of environmental concerns as outlined in NEPA. 6.Does the proposed action have significant adverse direct or indirect effects on park land, other public lands,or areas of recognized scenic or recreational value? -National Wildlife Refuge (http://alaska.fws.gov/nwr/map.htm) -USDOI NPS (http://www.nps.gov/state/ak/) -Alaska Department of Natural Resource Division of Parks and Outdoor Recreation,Individual State Parks (http://www.dnr.state.ak.us/parks/units/index.htm) No.The community is not located in the vicinity of park land,public land,or areas of recognized scenic or recreational value. 7.Does the proposed action include construction of a new municipal solid waste landfill at a new solid waste disposal site? No.This project does not address the need for constructing a new municipal solid waste landfill. Indian Health Service January 2016 ENVIRONMENTAL INFORMATION AND DOCUMENTION Page 2 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. 8.Will the proposed action create a need for additional capacity at solid waste disposal facilities? No.The quantity of solid waste generated is not greater than the existing facility can handle. The Minto Landfill,permit #SW3A112-19,expires 1/22/2019.The landfill accepts construction and demolition (C&D)debris.Any solid waste disposal in the local landfill will be coordinated with the local landfill management. 9.Does the proposed action include construction of a new wastewater treatment facility that will discharge treated sewage effluent to the waters of the U.S. No.The proposed project will not include construction of wastewater treatment facilities. 10.Will the proposed action create a need for additional capacity at wastewater treatment facilities? No.The proposed project will not affect the capacity of the community's wastewater treatment facilities. 11.Will the proposed action create a need for additional capacity in the drinking water supply? No.The construction of the proposed project will not create a need for additional community drinking water supply. 12.Are there other considerations about the proposed action that could adversely affect the environment and/or public health and safety? No.The proposed project will not adversely affect the environment and/or public health and safety. Building materials will be consistent with those that are standard for rural Alaska.No toxic building materials will be utilized. 13.Will the proposed action create a need for additional capacity in health care facilities and for health care services? No.The proposed project will not create a need for additional capacity in health care facilities and for health care services because it will not affect community population levels. 14.Will the proposed action create a need for additional energy supply or generation? No.The construction of the proposed project will not create a need for additional energy supply or generation as adequate amounts of generation exist for this project. 15.Will the proposed action create a need for additional capacity in educational facilities? No.The proposed project will not create a need for additional capacity in educational facilities because the same population will be served as previously. 16.Will the proposed action create a need for additional capacity in transportation systems? No.The proposed project will not create a need for additional transportation.The project will use existing roads during construction. 17.Historic Preservation: a.Does the proposed action involve the purchase,construction,alteration,renovation, or lease of a building or portion of a building that is more that 50 years old? No.Consultation is Not Required.The project scope is limited to new connections with existing heat distribution systems in the clinic and multipurpose building,therefore there is no potential for adverse effects from the project on historic buildings in the vicinity of the project APE. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service January 2016 Page 3 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. b.Will the proposed action adversely affect properties listed,or eligible for listing,on the National Register of Historic Places? No.Consultation is Required.The project scope includes installation of a biomass boiler unit in the area between the existing clinic and multipurpose building,and installations of circulating lines from the new boiler to the two buildings.The project APE is approximately 240m southwest of LIV-00069,a Paleoarctic site,located in the boat landing area on the north bank of the Tolovana river.A historic preservation professional will review the effects of the project on the cultural resource and make a determination based on the review.The agency will establish a finding based on the determination and provide SHPO with a review period of 30 days prior to initiating project construction activities. 18.Endangered Species Act:Is the proposed action likely to adversely affect a plant or animal species listed on the Federal or applicable state list of endangered or threatened species or a specific critical habitat of an endangered or threatened species? (http://alaska.fws.gov/fisheries/endangered/listing.htm)-Alaska Region Endangered Species Listing. No.The community of Minto,AK lies in interior Alaska,outside the range of listed and candidate species.There are ten (10)Migratory birds within the project area.The Arctic Tern,Bald Eagle,Fox Sparrow,Lesser Yellowlegs,Olive-sided Flycatcher,Rusty Blackbird,Short-eared Owl,Solitary Sandpiper,Upland Sandpiper,and Whimbrel are in the area.All work will occur within established community boundaries along existing roadways.No clearing vegetation clearing will occur with this project.A Section 7 Consultation with USFWS will not be conducted. 19.Will the proposed action require major sedimentation and erosion control measures? No.The project will disturb less than one acre of ground,therefore a NOI and SWPPP will not be required. 20.Will the proposed action violate a storm water permit or a wastewater discharge permit either for construction or on-going operations? No.The project will disturb less than one acre of ground,therefore a NOI and SWPPP will not be required. 21.Safe Drinking Water Act:Will the proposed action impact an EPA designated sole source aquifer? (http://cfpub.epa.gov/safewater/sourcewater/sourcewater.cfm) No.Currently there are no designated sole source aquifers in Alaska. 22.Wetlands and Water Resources (lakes,rivers, ponds,streams,etc.):Will the proposed action violate a Section 404 (Clean Water Act)permit for actions in a wetland and/or Section 10 (Rivers and Harbors Act)permit for actions in a stream or river? (http://www.usace.army.mil/Missions/CivilWorks/ReeulatoryProgramandPermits.aspx)and (http://www.fws.gov/wetlands/Data/mapper.html)- No.A review of the USFWS Wetland Online Mapper indicates that freshwater forested/shrub wetlands exist in the community of Minto,Alaska near the project vicinity. Submit a jurisdictional determination request to the U.S.Army Corps.of Engineers for permit requirements. Indian Health Service January 2016 ENVIRONMENTAL INFORMATION AND DOCUMENTION Page 4 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location:system for the clinic and multi-purpose buildings in Minto,Alaska. The review covers the design and construction of a biomass heat boiler 23.Floodplains: a.Is the proposed action located in either a 100- year or,for critical actions,a 500-year floodplain?(If Flood Insurance Rate Maps do not exist for the project site,a floodplain survey or consultation may be required.Also may need to consider if the facility will require flood insurance). (http://msc.fema.gov/webapp/wes/stores/servlet/CategoryDisplay?storeld=10001 &catalogild=10001 &lan gId=- 1 &categoryld=12001&parent category m=12001&type=1 &stateld=&countyld=&communityId=&stat eName=&countyName=&communityName=&dfirm kit id=&dfirmCatId=null&isCountySelected=0&i sCommSelected=0&userT ype=G&urlUserT ype=G&sfc=0&cat_state=13008)and (http://www.poa.usace.army.mil/About/Offices/Engineering/FloodplainManagement.aspx) No.There is no known flooding in the community of Minto.The community is located on a bluff above the Tolovana River. b.Will the proposed action adversely impact flood flows in a floodplain or support development in a floodplain? No.The project is designed to drain in areas that will not adversely impact flood flows. 24.Existing site:Would the proposed action involve the purchase,construction or lease of new facilities (including portable facilities and trailers),substantially increase the capacity of an existing health care facility? No.New facility at the existing site is not proposed. 25.New site:Does the proposed action involve purchase,construction,or lease of new facilities (including portable facilities and trailers)where such action is for buildings equal to or more than 12,000 square feet (1080 square meters)of useable space when more than 5 acres (2 hectares)of surface land area are involved at a new site? No.New facility at a new site is not proposed. 26.New site:Does the proposed action involve purchase,construction,or lease of health care facilities (other than buildings)for projects equal to or more than 5 acres (2 hectares)of surface land area at a new site? No.New health care facility at a new site is not proposed. Indian Health Service January 2016 ENVIRONMENTAL INFORMATION AND DOCUMENTION Page 5 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. 27.Does the proposed action involve the sale or transfer of real property,on which any hazardous substance was stored for one year or more,known to have been released,or disposed of?(Provide relevant documentation for any hazardous substance releases.See 40 CFR 373.2(b),302.4,and 261.30 for reportable quantities.) (http://(www.dec.state.ak.us/spar/csp/list.htm)and (http://www.epa.gov/superfund/index.htm)Alaska Department of Environmental Conservation and EPA Superfund websites. No.There are two (2)open contaminated sites in Minto,Alaska.The Minto School and the Minto AVEC Facility are not located in the vicinity of the project area.If hazardous waste or petroleum products are uncovered through the course of construction,the Project Engineer will contact the Alaska Department of Environmental Conservation and follow their recommendations to ensure full legal compliance. 28.Does the proposed action involve the sale or transfer of real property,on which underground or above ground storage tanks are located? (www.dec.state.ak.us/spar/ipp/ust/search/default.htm) No.The proposed action does not involve the transfer of real property. 29.Will the proposed action violate Tribal,local, state,or federal law on the use and storage of hazardous substances or the transportation, storage,and disposal of hazardous wastes or medical wastes? (Activities that may generate reportable quantities include air conditioning repair and service, pesticide application,motor pools,automobile repair,welding,landscaping,agricultural activities,print shops,hospitals,clinics,& medical centers.Repair,renovation,or demolition activities can generate waste that has asbestos-containing materials,asbestos, lead-based paint,PCBs,CFCs,etc.) No.The proposed project will not violate local,state,or federal law on the use and storage of hazardous substances or transportation,storage,and disposal of hazardous wastes or medical wastes. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service January 2016 Page 6 of 7 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the design and construction of a biomass heat boiler system for the clinic and multi-purpose buildings in Minto,Alaska. 30.Will the proposed action adversely affect community air pollution for a long period of time? No.18AACS50,Air Quality Control,Alaska Department of Environmental Conservation.This project is not located in an area subject to the conformity rule per the State of Alaska Implementation Plan.The ADEC Air Quality Division was consulted on 1/5/16,Sharepoint Doc#4-576524,The boiler ANTHC proposes to install is similar to the Garn 2000 and is classified as a residential boiler.The community of Minto is not within the Fairbanks PM2.5 nonattainment area.There are no State of Alaska permits required for this project.The Minto Biomass Prefeasibility Study was also reviewed for this project.and is available in Sharepoint as Doc#4-576420.No EPA permits are required for this project because this is a residential boiler and the project is not located in an area source (http://www3.epa.gov/boilercompliance/). The project manager should ensure compliance with all manufacturer operation and maintenance requirements for the biomass boiler. 31.Ifthe proposed action is implemented,will it have a disproportionately high and adverse human health or environmental impact on the Tribe,low-income populations,or minority populations? No.This project will benefit the health and environment for the tribe and the community as a whole. 32.Will the proposed action adversely affect community noise levels? No.The Project Manager will ensure community noise levels are not adversely affected with no blasting and limiting heavy equipment usage to daytime (10)hours. 33.Wilderness Act:Will the proposed action adversely impact a Wilderness Area? (http://www.wilderness.net/index.cfm?fuse=NWPS) No.This community is not located in a wilderness area in Alaska. 34.Farmland Protection Policy Act:Will the proposed action convert significant agricultural lands to non-agricultural uses and exceed 160-point score on the farmland impact rating? (http://www.ak.nrcs.usda.gov/technical/soils/soilslocal.html) No.There are no Prime or Unique farmlands in the State of Alaska.Further,there are no Farmlands of Statewide Importance. 35.Coastal Zone Management Act:Will the proposed action directly affect a Coastal Zone in a manner inconsistent with the State Coastal Zone Management Plan? No.(www.alaskacoast.state.ak.us) Alaska Coastal Zone and Coastal District boundaries,National Oceanic and Atmospheric Administration,June 2005. The Alaska Coastal Management Program no longer exists as of July 1,2011. Indian Health Service January 2016 ENVIRONMENTAL INFORMATION AND DOCUMENTION Page 7 of 7 Tribe:Native Village of Minto The review covers the design and construction of a biomass heat boiler Project,Program,Grant Description &Location:system for the clinic and multi-purpose buildings in Minto,Alaska. 36.Wild and Scenic Rivers Act:Will the proposed |(http://www.rivers.gov/index.php)action affect a wild,scenic,or recreational river |No,This project is not a "Water Resource Project”that will impact a wild,scenic,or recreational river,area or create conditions inconsistent with the |hence will not create conditions that are inconsistent with the character of the river.character of the river?(A consideration for activities that are in or near any wild and scenic waterway including construction of stream/river crossings,intake structures,outfalls,etc.) I certify that to the best of my knowledge and ability the information presented above is true and correct.The record was examined to identify potential extraordinary or exceptional circumstances which would require further environmental review. ANTHC Project Manager Date ANTHC Environmental Staff Date (insert site plan from PM) , AN SNemet 3943 Division ofEnvironmental Health and Engineering Cooperative Project Agreement An Energy Project Between: The Alaska Native Tribal Health Consortium and The Village ofMinto,Alaska Project No.AN 16-253 October 2015 COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 To complete this project,ANTHC and the Village mutually agree to the terms and conditions contained in this Agreement.For purposes of negotiating and finalizing this Agreement,if this document or any document executed in connection with it is transmitted by facsimile machine or electronic document,it shall be treated for all purposes as an original document.Additionally,the signature of any party on this document transmitted by way ofa facsimile machine or electronic document shall be considered for all purposes as an original signature.Any such faxed or electronic document shall be considered to have the same binding legal effect as an original document.At the request of any party,any faxed document shall be re-executed by each signatory party in an original form. PREPARED BY: Date .Kevin C.Ulrich Assistant Engineering Project Manager DEHE,ANTHC RECOMMENDED BY: Date Eric Hanssen,P.E. Rural Energy Program Manager RECOMMENDED BY: Date David G.Beveridge,P.E.,P.M.P. Director of Project Management DEHE,ANTHC APPROVED BY: Date Roald Helgesen Chief Executive Officer ANTHC APPROVED BY THE VILLAGE OF MINTO:Date President,Village of Minto,Alaska COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 TABLE OF CONTENTS A.INTRODUCTION.....0...sscsseeesececesssccesscereeeesscsssscessrecssececesesssseedeesssereessssceseasorers B.SCOPE OF PROJECT...sessssesesesscecersseceesecssereessescscessorscecasorscacesseesesscnseesenscssecorsenseesersene C.PROJECT COST oie ecsecscsesscccsesensesesavasecscosensssecssceseracseessseseceseesanscsssesesareseseseateces Cl.Cost Estimate Table. C2.Project Funding...we D.PROJECT ADMINISTRATION ......scccssssssssesssssesessensecssvsessssessesssceansecesosssnsesearscesssseesossenseees E.PROVISIONS FOR PROJECT COMPLETION ........ F.REQUIREMENTS OF NATIONAL HISTORIC PRESERVATION ACT,NATIVE AMERICAN GRAVES PROTECTION AND REPATRIATION ACT.........cccscsssssssescssersseseenseee Ge TERM.ccecscsssecssesccnsosecesssesesessccansecssenssssnesesesecusnsecusnsecucncaesenecusasecucasssusacenscssenssaesecesseeeeneseees APPENDIX COOPERATIVE PROJECT AGREEMENT SANITATION FACILITIES IMPROVEMENTS VILLAGE OF MINTO,ALASKA PROJECT NO.AN 16-Z53 DATE OF AGREEMENT: October 2015 A.INTRODUCTION Throughout this Cooperative Project Agreement (CPA)the following entities are referred to as follows: Native Village of Minto =Village Alaska Native Tribal Health Consortium =ANTHC Division of Environmental Health and Engineering =DEHE Indian Health Service =THS Alaska Energy Authority =AEA The mission of ANTHC DEHE is to create safe and healthy communities.Through Public Laws 86-121,93-638,and 105-83,ANTHC has assumed from the IHS the management of the sanitation facilities construction program. The Village is entering Grant Agreement No.7071032,by which the AEA will provide funding for the project described therein.ANTHC intends to assist the Village in the execution of the project and,pursuant to the terms of the Grant Agreement and this CPA, may represent the Village in interactions with the AEA.The purpose of this CPA is to allocate responsibilities between ANTHC and the Village for the execution of this project. B.SCOPEOFPROJECT Ne ducts fe e aut a y Ceo fotThisprojectwillprovidedesignandconstructionofahigh-efficiency,low emission cord wood biomass boiler system and associated appurtenances in the Village of Minto to provide heat to the Minto Clinic and the Multipurpose Building. C.PROJECT COST C1.Cost Estimate Table Job 2 ,Type Scope of Work ty s Unit Cost Tota!Cost (AEA) E-RE |Biomass Heating System 14S $274,800.00 $274,800.00 Total $274,800.00 VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 2 PROJECT NO.AN 16-Z53 OCTOBER 2015 C2.Project Funding Contributor Fiscal Year Description Amount Renewable Energy State of Alaska AEA 2014 Fund 7071032 $__274,800 Village of Minto 2016 Match (In-Kind)$___28,800 TOTAL PROJECT FUNDING $303,600 ANTHC will provide project expenditure documentation for the costs and expenses of this project directly to AEA as requests for reimbursement.Pursuant to the terms of the Grant,AEA's approval of reimbursement requests will be based on supporting documentation provided by ANTHC.The Village authorizes ANTHC to receive Grant reimbursements directly from AEA and to expend them according to this Agreement,the Grant Agreement and the General Provisions. The Village will provide in-kind match with a value of $28,800.The terms of the match shall include $11,000 in the form of a 2001 Chevy Cheyanne truck to be used for wood collection and other project related functions,$10,000 in the form of personnel time to complete the harvest and operations plan as well as grant administration,and $7,800 in the form of personnel time provided by Tanana Chiefs Conference to assist with grant administration and project coordination. The funding table shows the proposed distribution of funding for the scope of work to be performed under this CPA.Actual expenses may vary,and ANTHC may reallocate funding so long as the funds from each individual contributing agency are used only for components of the overall project that would be allowable if funded solely by that contributing agency,or as permitted under an otherwise applicable agreement. D.PROJECT ADMINISTRATION Project design will be completed by ANTHC.Project construction will be completed through ANTHC management of local force account labor. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 3 PROJECT NO.AN 16-Z53 OCTOBER 2015 Project Activity Date Design Start February 2016 Design Complete gune2016}_-(Deleted:October Construction Start dme2016|___-{Deleted:October Construction Complete October2016|er (Deleted:AugustFinalInspectionNovember2016|0 s -{Deleted:7WarrantyInspectiongamuary2017|e.(Deleted:Month YearFinalReportDatedamuary2018{0 (Deleted:Month Year {Deleted:Month YearIfAEAfailstoprovideANTHCreimbursementsforproperlycomplete,supported and certified request for reimbursement in a timely manner,ANTHC may,upon notification to the Village and AEA,immediately cease work on this project without further obligation or liability. E.PROVISIONS FOR PROJECT COMPLETION This project will be administered according to the terms and conditions of the ANTHC DEHE General Provisions Manual dated March 2009,found in Attachment 1 and hereby incorporated by reference (the "General Provisions”).ANTHC will serve as the "Project Lead”and the Village will serve as the "Local Participant”as those roles are defined within the General Provisions.The Village designates ANTHC its agent vis-a-vis the AEA for funding and project management. In lieu of the Acknowledgment of Project Completion referenced in the ANTHC DEHE General Provisions Manual,the AEA Notice of Project Closeout form will serve this purpose. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 4 PROJECT NO.AN 16-Z53 OCTOBER 2015 F.REQUIREMENTS OF NATIONAL HISTORIC PRESERVATION ACT,NATIVE AMERICAN GRAVES PROTECTION AND REPATRIATION ACT Fi.NHPA,NAGPRA The National Historic Preservation Act (NHPA)provides for the identification and protection of historic properties and cultural resources,including avoidance of unnecessary disturbance of reported or known human burials and provides for mitigation when appropriate.The NHPA also requires that Tribes that attach religious or cultural significance to a historic property or resource be consulted if archeological discoveries are made or may potentially be made during construction.The Native American Graves Protection and Repatriation Act (NAGPRA)addresses the appropriate treatment and disposition of human burials,funerary, and associated items discovered on federal lands or Indian Allotments.NAGPRA recognizes the inherent rights and claims of the Native people to cultural resources and requires their protection if discovered on federal lands or Indian Allotments.Although NAGPRA is inapplicable to ANTHC projects that do not take place on such lands,ANTHC recognizes the inherent rights and claims of Tribes when human remains and associated items are uncovered through construction projects. F2.Stop Work,Other Compliance in the Case of Discovery The National Historic Preservation Act (NHPA)provides for the identification and protection of cultural resources including avoiding unnecessary disturbance of reported or known human burials and for providing mitigation when appropriate.The NHPA also requires Tribes to be consulting parties if archeological discoveries are made during construction. The Native American Graves Protection and Repatriation Act (NAGPRA)contains stipulations regarding the appropriate treatment and disposition of human burials,funerary, and associated items discovered on Federal lands or Indian Allotments.NAGPRA recognizes the inherent rights and claims of the Native people.Although NAGPRA often is inapplicable to ANTHC projects,ANTHC recognizes the inherent rights and claims of Tribes when human remains and associated items are uncovered through construction projects. Therefore,if construction for this project results in the discovery of ancient cultural items (i.e.,human burials,associated items,and/or archaeological artifacts),ANTHC will notify the Village and treat it as a consulting party. ANTHC will work with the Village to help ensure compliance with the NHPA,NAGPRA, and the ANTHC policy recognizing inherent rights and claims. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 5 PROJECT NO.AN 16-Z53 OCTOBER 2015 The Village will be asked to: Identify and help locate any known or reported archaeological site,artifact,or ancient human remains prior to the beginning of construction to avoid unnecessary damage to sensitive resources, ANTHC will delay construction in the vicinity of a discovery until applicable statutory and regulatory procedures,including those in 36 CFR Part 800,Subpart B are complete.These procedures,pursued by ANTHC and the Village,subject to available funding,may include, without limitation: Identify and perform appropriate mitigation measures in conformance with 36 CFR Part 800,Subpart B. Ensure an archaeologist has an opportunity to view and document any and all cultural items discovered during excavation if an adverse effect determination has been made. Ensure that,if removal of ancient human remains is necessary,the archaeologist will remove the entire body and that there will be no further study,tests or photographs of the remains without the consent of the Village (which will be provided in a separate agreement). Contact the Village Public Safety Officer or State Troopers if a modern human burial is discovered and avoid any further disturbance of the scene until they have conducted any investigation that may be necessary.No police notification is needed for archaeological remains. Ensure the inherent and legally protected rights of the Village are respected, including their right to take possession of,control,and /or determine the appropriate disposition of any and all cultural items discovered during excavation on all but private lands. Acknowledge that the inherent claims or rights of the Village are not diminished by the fact that the land is under ownership by another party. Ensure that,if a discovery is made on federal lands,Indian Allotment lands,or lands not yet conveyed to the Village or Regional Corporation,employees, contractors and subcontractors involved in construction operations shall comply with the NAGPRA if appropriate. VILLAGE OF MINTO,COOPERATIVE PROJECT AGREEMENT PAGE 6 PROJECT NO.AN 16-Z53 OCTOBER 2015 G.OWNERSHIP OF PROJECT-INSTALLED EQUIPMENT The Village will assume ownership and operation of the biomass system and associated equipment and facility improvements.ANTHC will have no responsibility for ownership, operation,or maintenance of any property of equipment installed or constructed at the facilities pursuant to this agreement. H.TERM This Agreement will take effect upon signature by both parties and remain in effect until the parties have performed all other responsibilities under this Agreement;provided that either party may terminate this Agreement earlier in the event of the expiration or termination of the Grant Agreement or the failure of AEA to provide timely reimbursements to ANTHC, such termination to be effective upon notice to the other party and AEA. APPENDIX Project Data Systems Sheet Environmental Review Memorandum Environmental Review and Documentation Attachment 1:General Provisions Attachment 2:Grant No.7071032 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM PROJECT DATA SYSTEMS SHEET PROJECT NUMBER:AN 16-Z53 COMMUNITY NAME:Minto MASTER JOB NUMBER: SDS NARRATIVE NAME AND NUMBER (IF APPLICABLE):__N/A REGIONAL HEALTH ORGANIZATION:___TCC SANITATION FACILITIES PROGRAM MANAGER:__David G.Beveridge,P.E, PROJECT CLASS (Funding Method):SDS HPS VSW-CIP Special/Emergency Other LEAD AGENCY (CIRCLE ONE)ANTHC VSW OTHER NAME OF FEDERALLY RECOGNIZED TRIBE:__Native Village of Minto Houses or Buildings Served by This Project: Type of Number of |First Water Sewer S.Waste |O&M Existing Final House or |Housesor |Service?|Service?|Service?|Service?|Service?|Deficiency |DeficiencyBuilding*|Buildings |(Y orN)|(YorN)|(YorN)|(YorN)|(YorN)|Level **Level ** E2 2 N Y Y Y Y 1 1 **DEFICIENCY LEVELS*HOUSE TYPES .Deficiency New or Existing Level Description Renovated Homes Homes or Buildings 1 Piped water &sewer to home. HI HUD/IHA El Existing Indian 2 Water and sewer truck haul system H2 BIA/HIP -E2 Community Building with storage and plumbing in home.H3 Private Tribal (non-commercial)3 Water and sewer ATV haul system withH4StateFundedHomesE3Non-Indian Homes storage and plumbing in home.HS Other EA Schools -; 4 Central watering point and/or washeteria.ES Commercial/Industrial Non-piped sewage disposal system. 5 No water and sewer facilities. COST BY SERVICE TYPE WATER SEWER SOLID WASTE O&M $303,600.00 TOTAL $303,600.00 ALASKA NATIVE TRIBAL HEALTH CONSORTIUM Division of Environmental Health &Engineering 3900 Ambassador Drive,Suite 301 Anchorage,Alaska 99508 MEMORANDUM DATE:October 2015 FROM:ANTHC Environmental Staff SUBJECT:Biomass Heat for Minto Community Buildings-Minto,Alaska NEPA Environmental Review -CPA Project No.AN 16-Z53 TO:NEPA DETERMINATION Federal funding for this project requires an environmental review in accordance with the National Environmental Policy Act (NEPA),the National Historic Preservation Act (NHPA), the Endangered Species Act,the Clean Water Act,and other state and federal approvals.The Alaska Native Tribal Health Consortium (ANTHC)has considered all potential environmental concerns associated with the project.An Environmental Review has been conducted with respect to the proposed Biomass Heat for Minto Community Buildings in Minto,Alaska. FINDINGS ANTHC uses the Indian Health Service (IHS)environmental review procedures for conducting environmental analyses of all health and sanitation facilities projects,as outlined in the Environmental Review Manual,issued in January 2007.Current IHS policy (Federal Register,Vol.58,No.3,January 6,1993,pp.569-572)allows for categorical exclusion of health and sanitation facility projects that do not have a significant impact on the environment,as determined by the attached "Environmental Review and Documentation.” This environmental review finds that no additional environmental investigation is needed. Actions involving construction have been reviewed and no extraordinary or exceptional circumstances were found to exist.It is therefore recommended that the lead federal agency approve a determination of eligibility for categorical exclusion from the requirement to conduct further environmental evaluation for this project. BACKGROUND Insert community information from the Alaska Division of Community &Regional Affairs website. Short scope -Environmental Review Page 2 CPA Project No.AN 16-253 October 2015 SCOPE OF REVIEW Insert the same scope provided in the CPA. CONDITIONAL APPROVAL/STIPULATIONS Given the environmental review performed by ANTHC,the following conditional approvals are required for this project: e Insert conditional approval information e Insert conditional approval information SUMMARY ANTHC has completed the environmental review for this project.ANTHC will revisit this environmental review to determine if potential environmental concerns have been addressed if the project scope changes. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service October 2015 Tribe:Native Village of Minto Page 1 of 8 Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska Considerations Basis for Determination (Documentation) 1.Will the proposed action result in a known violation or continuance of a violation of applicable (Federal,Tribal,State or local)laws or requirements for protection of environment or public health and safety? No.The proposed project will be in compliance with all applicable laws and requirements and will have the appropriate regulatory approvals. 2.Will the proposed action result in a conflict with existing or proposed federal,Tribal,state,and local land use plans? No.http://www.commerce.state.ak.us/dca/commdb/CF_Plans.cfm The Village Traditional Council has identified this project's infrastructure as essential community facilities. 3.Is there a controversy with respect to environmental effects of the proposed action based on reasonable and substantial issues? No.The Cooperative Project Agreement (CPA)for this project,which is signed,affords the Village the opportunity to address controversies with respect to environmental effects of the construction of the proposed project. 4.Is the proposed action significantly greater in scope than normal for the area or does it have significant unusual characteristics? No.The proposed project is typical in scope in comparison with other sanitation improvement projects in rural Alaska and has no unusual,significant characteristics. 5.Does the proposed action establish a precedent for future action or represent a decision in principle about future actions with potentially significant environmental effects? No.The proposed project will not result in any cumulative impacts that will result in degradation of environmental concerns as outlined in NEPA. 6.Does the proposed action have significant adverse direct or indirect effects on park land, other public lands,or areas of recognized scenic or recreational value? -National Wildlife Refuge (http://alaska.fws.gov/nwr/map.htm) -USDOI NPS (http://www.nps.gov/state/ak/) -Alaska Department of Natural Resource Division of Parks and Outdoor Recreation,Individual State Parks (http://www.dnr.state.ak.us/parks/units/index.htm) No.The community of ---is located in the Yukon Flats or Delta National Wildlife Refuge in interior or western Alaska.Legislation recognizes that Native communities within the Refuge are consistent with this designation.This project will be installing ---within the boundary of the community and therefore will not have any impacts on the National Wildlife Refuge. No.The community is not located in the vicinity of park land,public land,or areas of recognized scenic or recreational value. ENVIRONMENTAL INFORMATION AND DOCUMENTION October 2015 Page 2 of 8 Indian Health Service Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 7.Does the proposed action include construction of anew municipal solid waste landfill at a new solid waste disposal site? No.This project does not address the need for constructing a new municipal solid waste landfill. 8.Will the proposed action create a need for additional capacity at solid waste disposal facilities? No.The quantity of solid waste generated is not greater than the existing facility can handle. No.This project will not increase the quantity or type of solid waste generated.Any solid waste disposal of construction waste in the local landfill will be coordinated with the ADEC. 9.Does the proposed action include construction of anew wastewater treatment facility that will discharge treated sewage effluent to the waters of the U.S. No.This project does not address the need for constructing a new wastewater treatment facility. No.The proposed project will not include construction of wastewater treatment facilities. No.This project involves repairs to -----.This project's repairs will result in the attainment of -----. WWTP currently disposes sludge at the ----,however ----.This project will seek to improve the treatment process to ----. 10.Will the proposed action create a need for additional capacity at wastewater treatment facilities? No.The proposed project will not affect the capacity of the community's wastewater treatment facilities. No.The construction of the proposed project will improve the capacity of the community's wastewater treatment plant by repairing -----. 1 -_.Will the proposed action create a need for additional capacity in the drinking water supply? No.The construction of the proposed project will not create a need for additional community drinking water supply.This project provides ----. 12.Are there other considerations about the No.The proposed project will not adversely affect the environment and/or public health and safety.proposed action that could adversely affect the |Building materials will be consistent with those that are standard for rural Alaska.No toxic buildingenvironmentand/or public health and safety?materials will be utilized. No.The proposed project will not adversely affect the environment and/or public health and safety.The community is currently served by ---.This project will improve the environment and public health by --- 13.Will the proposed action create a need for No.The proposed project will not create a need for additional capacity in health care facilities and for additional capacity in health care facilities and for health care services?health care services because it will not affect community population levels. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service October 2015 Page 3 of 8 Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 14.Will the proposed action create a need for additional energy supply or generation?No.The construction of the proposed project will reduce the need for additional energy supply or generation.The project will utilize waste heat recovery from the existing electrical power plant for use by the water treatment plant and ---. No.The construction of the proposed project will not create a need for additional energy supply or generation as adequate amounts of generation exist for this project. 15.Will the proposed action create a need for additional capacity in educational facilities?No.The proposed project will not create a need for additional capacity in educational facilities because the same population will be served as previously. 16.Will the proposed action create a need for additional capacity in transportation systems?No.The proposed project will not create a need for additional transportation.The project will use existing roads during construction. 17.Historic Preservation: a.Does the proposed action involve the purchase,construction,alteration,renovation, or lease ofa building or portion of a building that is more that 50 years old? b.Will the proposed action adversely affect properties listed,or eligible for listing,on the National Register of Historic Places? 18.Endangered Species Act:Is the proposed action likely to adversely affect a plant or animal species listed on the Federal or applicable state list of endangered or threatened species or a specific critical habitat of an endangered or threatened species? (http://alaska.fws.gov/fisheries/endangered/listing.htm)-Alaska Region Endangered Species Listing. No.The community of ---,AK lies in interior Alaska,outside the range of listed and candidate species. A Section 7 Consultation with USFWS will not be conducted. No.The community of ---,AK is located near the coast and will be in the vicinity of critical habitat for Steller's Eiders and/or Spectacled eiders,which are endangered and/or threatened.A Section 7 Consultation with USFWS will be conducted. ENVIRONMENTAL INFORMATION AND DOCUMENTION Indian Health Service Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 19.Will the proposed action require major sedimentation and erosion control measures? No.If soils are disturbed,revegetation will occur to stabilize them.Other erosion control measures will be used such as keeping soil hydrated to reduce dust. No.The project will disturb less than one acre of ground,therefore a NOI and SWPPP will not be required. 20.Will the proposed action violate a storm water permit or a wastewater discharge permit either for construction or on-going operations? No.The project will disturb more than one acre of ground,therefore a NOI and SWPPP will be required. No.The project will disturb less than one acre of ground,therefore a NOI and SWPPP will not be required. 21.Safe Drinking Water Act:Will the proposed action impact an EPA designated sole source aquifer? (http://cfpub.epa.gov/safewater/sourcewater/sourcewater.cfm) No.Currently there are no designated sole source aquifers in Alaska. 22.Wetlands and Water Resources (lakes,rivers, ponds,streams,etc.}:Will the proposed action violate a Section 404 (Clean Water Act)permit for actions in a wetland and/or Section 10 (Rivers and Harbors Act)permit for actions ina stream or river? (http://www.usace.army.mil/Missions/CivilWorks/RegulatoryProgramandPermits.aspx)and (http://www.fws.gov/wetlands/Data/mapper.html)- No.The community of Akhiok has not been digitally mapped by the US Fish and Wildlife Service's National Wetlands Inventory.The proposed ground disturbing activities will all occur in previously disturbed ground and there will be no wetlands impacts. No.A review of the USFWS Wetland Online Mapper indicates that coastal estuarine and marine wetlands exist in the community of ---,Alaska near the project vicinity.Submit a jurisdictional determination request to the U.S.Army Corps.of Engineers for permit requirements. October 2015 Page 4 of 8 ENVIRONMENTAL INFORMATION AND DOCUMENTION October 2015 Page 5 of 8 Indian Health Service Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 23.Floodplains: a.Is the proposed action located in either a 100- year or,for critical actions,a 500-year floodplain?(If Flood Insurance Rate Maps do not exist for the project site,a floodplain survey or consultation may be required.Also may need to consider if the facility will require flood insurance). (http://msc.fema.gov/webapp/wes/stores/servlet/CategoryDisplay?storeld=10001 &catalogiId=10001 &lan gid=- 1 &categoryld=12001 &parent_category_m=12001 &type=1 &stateId=&countyld=&communityld=&stat eName=&countyName=&communityName=&dfirm_kit_id=&dfirmCatId=null&isCountySelected=0&i sCommSelected=0&userType=G&urlUserType=G&sfc=0&cat_state=13008)and (http://www.poa.usace.army.mil/About/Offices/Engineering/FloodplainManagement.aspx) No.The community experienced flooding in ---.The USACE recommended building elevation is ---- feet,compared to a benchmark elevation of ---feet at the ----.The elevations of the homes being served are... No.There is no known flooding in the community of ----.The community is located on a bluff above the river bank. No.The community is located in a floodplain.The construction of ----in ----,Alaska are considered actions that qualify for IHS Class Review because the project is making improvements to existing exempted facilities in the floodplain that will not support future development. b.Will the proposed action adversely impact flood flows in a floodplain or support development in a floodplain? No.The project is designed to drain in areas that will not adversely impact flood flows. 24.Existing site:Would the proposed action involve the purchase,construction or lease of new facilities (including portable facilities and trailers),substantially increase the capacity of an existing health care facility? No.New facility at the existing site is not proposed. ENVIRONMENTAL INFORMATION AND DOCUMENTION October 2015 Page 6 of 8 Indian Health Service Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 25.New site:Does the proposed action involve purchase,construction,or lease of new facilities (including portable facilities and trailers)where such action is for buildings equal to or more than 12,000 square feet (1080 square meters)of useable space when more than 5 acres (2 hectares)of surface land area are involved at a new site? No.New facility at a new site is not proposed. 26.New site:Does the proposed action involve purchase,construction,or lease of health care facilities (other than buildings)for projects equal to or more than 5 acres (2 hectares)of surface land area at a new site? No.New health care facility at a new site is not proposed. 27.Does the proposed action involve the sale or transfer of real property,on which any hazardous substance was stored for one year or more,known to have been released,or disposed of?(Provide relevant documentation for any hazardous substance releases.See 40 CFR 373.2(b),302.4,and 261.30 for reportable quantities.) (http://www.dec,state.ak.us/spar/csp/list.htm)and (http://www.epa.gov/superfund/index.htm)Alaska Department of Environmental Conservation and EPA Superfund websites. No.There are ---open contaminated sites in ---.Project activities will maintain 50 feet distance from this site.If hazardous waste or petroleum products are uncovered through the course of construction,the Project Engineer will contact the Alaska Department of Environmental Conservation and follow their recommendations to ensure full legal compliance. No.One contaminated site has the status of "open”within the area of ---.This site is not located in the vicinity of the project area. 28.Does the proposed action involve the sale or transfer of real property,on which underground or above ground storage tanks are located? (www.dec.state.ak.us/spar/ipp/ust/search/default.htm) No.The proposed action does not involve the transfer of real property. ENVIRONMENTAL INFORMATION AND DOCUMENTION October 2015 Page 7 of 8 Indian Health Service Tribe:Native Village of Minto Project,Program,Grant Description &Location: The review covers the Biomass Heat for Minto Community Buildings in Minto,Alaska 29.Will the proposed action violate Tribal,local, state,or federal law on the use and storage of hazardous substances or the transportation, storage,and disposal of hazardous wastes or medical wastes? (Activities that may generate reportable quantities include air conditioning repair and service, pesticide application,motor pools,automobile repair,welding,landscaping,agricultural activities,print shops,hospitals,clinics,& medical centers.Repair,renovation,or demolition activities can generate waste that has asbestos-containing materials,asbestos, lead-based paint,PCBs,CFCs,etc.) No.The proposed project will not violate local,state,or federal law on the use and storage of hazardous substances or transportation,storage,and disposal of hazardous wastes or medical wastes. 30.Will the proposed action adversely affect community air pollution for a long period of time? No.18AACS50,Air Quality Control,Alaska Department of Environmental!Conservation.This project is not located in an area subject to the conformity rule per the State of Alaska Implementation Plan. 31.If the proposed action is implemented,will it |No.This project will benefit the health and environment for the tribe and the community as a whole.have a disproportionately high and adverse human health or environmental impact on the Tribe,low-income populations,or minority populations? 32.Will the proposed action adversely affect No.The Project Manager will ensure community noise levels are not adversely affected with no blasting community noise levels?and limiting heavy equipment usage to daytime (10)hours. 33.Wilderness Act:Will the proposed action (http://www.wilderness.net/index.cfm?fuse=NWPS)adversely impact a Wilderness Area?No.This community is not located in a wilderness area in Alaska. 34,Farmland Protection Policy Act:Will the (http://www.ak.nres.usda.gov/technical/soils/sotlsiocal.html) proposed action convert significant agricultural lands to non-agricultural uses and exceed 160-point score on the farmland impact rating? No.There are no Prime or Unique farmlands in the State of Alaska.Further,there are no Farmlands of Statewide Importance. Indian Health Service October 2015 ENVIRONMENTAL INFORMATION AND DOCUMENTION Page 8 of8 Tribe:Native Village of Minto The review covers the Biomass Heat for Minto Community Buildings in Project,Program,Grant Description &Location:Minto,Alaska 35.Coastal Zone Management Act:Will the No.(www.alaskacoast.state.ak.us) proposed action directly affect a Coastal Zone |Alaska Coastal Zone and Coastal District boundaries,National Oceanic and AtmosphericinamannerinconsistentwiththeStateCoastalAdministration,June 2005ZoneManagementPlan?>, The Alaska Coastal Management Program no longer exists as of July1,2011. 36.Wild and Scenic Rivers Act:Will the proposed |(http://www.rivers.gov/index.php)action affect a wild,scenic,or recreational river |No,This project is not a "Water Resource Project”that will impact a wild,scenic,or recreational river,area or create conditions inconsistent with the |hence will not create conditions that are inconsistent with the character of the river.character of the river?(A consideration for activities that are in or near any wild and scenic waterway including construction of stream/river crossings,intake structures,outfalls,etc.) I certify that to the best of my knowledge and ability the information presented above is true and correct.The record was examined to identify potential extraordinary or exceptional circumstances which would require further environmental review. ANTHC Project Manager Date ANTHC Environmental Staff Date O Unsert site plan from PM) Design and Project Management /Minto,Alaska.N Project Goal:Install Biomass Boiler for Lakeview Lodge and Clinic Buildings in Acquire Materials Installation and Construction Wood Storage and Collection Work Package 1 Work Package 1 Work Package 1 Work Package 1 Mechanical Design GarnPAC Gravel Pad Covered Area Trenching Design Haul Gravel Estimated Duration:5 Days Determine Site Location Estimated Duration:2 Days Estimated Duration:15 Days Actual Duration:Days Estimated Duration:2 Days Actual Duration:Days Actual Duration:Days Actual Duration:Days Biomass Building Connection Assembly Level Pad Estimated Duration:5 Days Materials Purchase: Estimated Duration:2 Days Estimated Duration:150 Days Actual Duration:Days Estimated Duration:2 Days Actual Duration:Days Actual Duration:Days Actua!Duration:Days Clinic Freight Work Package 2 Construction of Building Estimated Duration:2 Days Estimated Duration:30 Days Estimated Duration:5 Days Actual Duration:Days Actual Duration:Trenching Actual Duration:Days Lodge Delivery Fencing Estimated Duration:2 Days Estimated Duration:3 Days Dig Trenches Estimated Duration:2 Days Actual Duration:Days Actual Duration:Estimated Duration:2 Days Actual Duration:Days Actual Duration:Days Wood Collection Methods [Backfill Trenches Estimated Duration:5 Days Work Package 2 Work Package 2 Estimated Duration:1 Days Actual Duration:Days Actual Duration:Days Electrical Design Pipe Work Package 3 Biomass Building Purchase Estimated Duration:2 Days Estimated Duration:15 Days Pipe Connections Work Package 2 Actual Ouration:Days Actual Duration:Days Clinic Lodge Shipping and Freight Pipe Welding Splitting Yard Estimated Duration:2 Days Estimated Duration:30 Days Estimated Duration:1 Days Actual Duration:Days Actual Duration:Days Actual Duration:Oays Location Determination Estimated Duration:2 Days Insulation:Actual Duration:Days Work Package 3 Estimated Duration:0.5 Days Actual Duration:Days 'Cord Measurement Boxes Estimated Duration:2 Days Construction Equipment Lodge Exterior Actual Duration:Days Estimated Duration:0.5 Days Rental Agreement Actual Duration:Days Fencing Estimated Duration:2 Days Estimated Duration:2 Days Clinic Exterior Actual Duration:Days Actual Duration:Days Estimated Duration:0.5 Days Actual Duration:Days Work Package 4 Work Package 4 Work Package 3 Other Materials Clinic interior Business Plan BTU Meters Plumbing Wood Price Estimated Duration:2 Days Estimated Duration:2 Days Estimated Duration:1 Days Actual Duration:Days Actual Duration:Days Actual Duration:Days Controis Electrical Wood Collectors Estimated Duration:10 Days Estimated Duration:2 Days Estimated Duration:1 Days Actual Duration:Days Actual Duration:Days Actual Duration:Days Other Plumbing Mechanical Wood Operators Estimated Duration:10 Days £stimated Duration:3 Days Estimated Duration:1 Days Actual Duration:Days Actual Duration:Days Actual Duration:Days Stock Pile Estimated Duration:60 Days Actual Duration:Days Work Package 5 Lodge interior Plumbing Estimated Duration:1 Days Actual Duration:Days Electrical Estimated Duration:1 Days Actual Duration:Days Mechanical Estimated Duration:1 Days Actual Duration:Days 1 I 2 |1 4 Catt cot SANITARY SEWER WATER LINE LABELS ABBREVIATIONS DivisionofEnvironmental H HYDRANT WATER Health and Engineering©SEWER MANHOLE 0)YD BVC BEGINNING OF VERTICAL CURVE ott Cove sate n04EVCENOOFVERTICALCURVEanchorage,Alesha 99508@CLEANOUTbaWATERVALVEwenaWATERMAINLVCLENGTHOFVERTICALCURVE(207)728-3600 ®SEPTIC VENT @ WATER WELL -\ws--=WATER SERVICE PC POINT OF CURVATURE PI POINT OF INTERSECTION ogi, o SEWER LIFT STATION ®WATER MANHOLE PT POINT OF TANGENCY owSANITARYSEWERPVIPOINTOFVERTICALINTERSECTIONgori]SEPTIC TANK @ WATER VALVE VAULT a , Se GRAVITY SEWER MAIN 5 ai catwomaARCTICBOX|THAW PORT Us.C£-10163 we--ss----SEWER SERVICE i eaig)SEWER VALVE VAULT aL CONTROL VALVE 'aneaee®™mer =SEWER FORCE MAINrhAIRRELIEFVALVE 9 CULVERT BAR 1S ONE INCH ONPOWERANDCOMMUNICATION-_+EXPANSION JOINT ORIGINAL ORAWING,IF NOTADJUSTSCALESACCORDINGLY LIGHT POLE TOPOGRAPHY AND VEGETATION -POWER POLE SITE STRUCTURES -220----MAJOR CONTOUR = uiAELECTRICPEDBOLLARD--219---__MINOR CONTOUR td2(J ELECTRIC METER FUEL TANK POWER AND COMMUNICATION Oo ,x93@ELECTRICTRANSFORMERPROPANETANKcaryCABLETVBURIED2z yy=fwfe)THERMISTOR ©GATE POST 6 GAS LINE A i 95x®TELEPHONE PEDESTAL ®MONITOR WELL ro FIBEROPTIC BURIED xr rr 9 Na) PHTELEPHONE BOOTH K THERMOS YPHON .POWER LINE =N ABLE P a 2)A CABLE PED SIGN --1 TELEPHONE BURIED Fy NN ®ANTENNA CATCH BASIN SITE@ELECTRICALVAULTPULLBOX - 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Division of Environmental Health and Engineering 3900 Ambassador Drive,Suite 301 amenAL Ne"haaly :"GYre:6490 eG a\\'Sspe,CE-WNGS SF Uy FoMaaaees' Qo ia De BAR {S ONE INCH ON ORIGINAL DRAWING,IF NOT ADJUST SCALES ACCORDINGLY S ELEMENTARY AY "PY WT .%Vy,g WATER TREATMENgem>Ke Nw o PAL oO vad / #PROPOSED BIOMASS HUSLIA,AKBIOMASSHEATINGSYSTEMCONCEPTUALINITDESCRIPTIONPLAN SET:HSL-13-005 PROJ MGR:KP PROJ ENG:€CH DRUMS ENG:- ORAWN BY:SSM SHEET THLE COMMUNITY SITE PLAN COMMUNITY SITE PLAN |; Al). C-101 aS isetT 2 oF 8 SER:SSMOT!$ivi i 7 "ui SSMOTSINGER PRODUCT:Autodesk AutoCAD Civil 30 2014 -English FILE:P:\Hustio\HSL_Design \HSL 13-005\Civil\HSL-C-STSITE.dwg LAYOUT:SITE PRINTED:3/10/2014 2:22:36 PM 3 OF -- -TOTAL SHEETS ss--ssDivision of Environmental Health and Engineering 9900 Ambassador Drive,Suite 301Anchorage,Alaska 99508 (907)729-3600 t-ssqnbbttia, 7 OE ast \CLINIC PRoy <sVearanass™ / | | |Cy 1 |as+7 BAR IS ONE INCH ON | | | 2 ie2”HGS AND HGR |ORIGINAL DRAWING,IF NoT _-|BURIED INSULATED PEX PIPE ADJUST SCALES ACCORDINGLY ---ro|ae ---N Wa R5.0 ay J __-_---__ee ey PROPOSED BIOMASS BOILER NN,HGS AND HGRBUILDINGFFELEVATION=151.0"»BURIED INSULATED PEX PIPE HUSLIA,AKBIOMASSHEATINGSYSTEMCONCEPTUAL5.0"64°™ Rn =-_* *15°x 35'woo 24°x 24°PREFABRICATED METAL ™py ee eee --77 :STORAGE SHED BUILDING,SEE M-101 FOR eo ST B MORE INFORMATION "7 a 2 /™ |:/™-INITDESCRIPTION2lo]} ™ al 2R5.0 APRONROAD1:=;ee 4,No | a 2 CHAIN LINK FENCE TO 8E - INSTALLED AROUND a PERIMETER OF BUILDING PAD yt \DATEwae ee oe PLAN SET:HSL-13-005 TTT 148 PROJ MGR:__KP PROJ ENG:CH DRUMS ENG:_- DRAWN BY:SSM SHEET THLE EXISTING WATER WELL VA SITE GRADING PLANttftiitmaotoLo\\\MRKAt SITE GRADING PLAN C-102 eS[oict 3 o 3 USER:JEHESS PRODUCT:Autodesk AutoCAD Civd 3D 2014 -English FILE:P:\Hustia \HSL_Design \HSL 13-005 \Civil \HSL-C-STGRAD.dwg LAYOUT:GRAD PRINTED:3/10/2014 2:22:48 PM 4 OF --OTAL SHEETS 1 |2 1 3 |4 a ONEQUIPMENTVALVESABBREVIATIONSINSTRUMENTATION,SYSTEMS,AND AUTOMATION SOCIETY (ISA)TAG IDENTIFICATION LETTERS ot =SHELL &TUBE HX OPEN CLOSED AP PRESSURE DIFFERENTIAL By ° _oe taut me i;va AT TEMPERATURE.DIFFERENTIAL |FIRST LETTER |SUCCEEDING LETTERS 5 : 2,nee awe AAV AUTOMATIC AIR VENT MEASURED OR INITIATING READOUT OR PASSIVE %¢im CONCENTRIC TUBE HX a BALL VALVE AL ALUMINUM LETTER VARIABLE MODIFIER FUNCTION OUTPUT FUNCTION MODIFIER G aS Bae°INLINE PUMP l@)161 BUTTERFLY VALVE AV ANTI-SIPHON VALVE A ANALYSIS ALARM USER'S CHOICE ™ Ge BASE MOUNT PUMP ru SPRING CHECK VALVE AFF ABOVE FINISHED FLOOR 8 BURNER,COMBUSTION USER'S CHOICE USER'S CHOICE Division of Environmental G BLOWER Ka BALL CHECK VALVE AFG ABOVE FINISHED GRADE c USER'S CHOICE CONTROL Health and Engineering$900 AmbassadorDrive,O PRESSURE VESSEL Na SWING CHECK VALVE AHU AIR HANDLING UNIT D USER'S CHOICE DIFFERENTIAL SENSOR PRIMARY Anchorage,Alaska 99508N(907)729-36001G)AIR SEPARATOR =BALANCE VALVE AS AIR SEPARATOR E VOLTAGE ELEMENT) B BOILER@eFLOORDRAINioRELIEFVALVE F FLOW RATE RATIO OR FRACTION seestty,Y DRAIN OPEN FUNNEL BB BASEBOARD Ps relayASS,N PAS my@THERMOSTATv1PLUGVALVEneonenecaegGASGLASS.VIEWING DEVICE zoe 49m ewULATINGPUMZa!: x PIPE ANCHOR gs ANGLE HOSE END VALVE CUH CABINET UNIT HEATER .--EES : HIGH z 4 VARIABLE FREQUENCY URRENT (EL INDICAT Ba,PRAVEEN KC erJDRIVEbaPRESSUREREDUCINGVALVEDDRYERiPOWERSCANWei,aeDRAINHOSEEND48LBSseecesnsses "sf-DS DIRT SEPERATOR kK TIME OR SCHEDULE UME RAOE CONTROL STATION TayMOONSQoAUTOMATICAIRVENTéSAMPLETAPVERTICALLINEDTDAYTANK(FUEL OIL)TEVE TIGHT LowLLH - aw)Y-STRAINER A As SAMPLE TAP HORIZONTAL LINE DU DIELECTRIC UNION M MOISTURE MOMENTARY MIDDLE,INTERMEDIATE ee 0 THERMOMETER 3-WAY MOTORIZED VALVE (E)EXISTING N TURBIDITY USER'S CHOICE USER'S CHOICE USER'S CHOICE one 15,ONE INH ON@PRESSUREGAUGEE/A EXHAUST AIR fe)USER'S CHOICE ORIFICE,RESTRICTION ADJUST SCALES ACCORDINGLY i BLIND FLANGE EAT ENTERING AIR TEMPERATURE POINT (TEST) {>FILTER Fat al EF EXHAUST FAN P PRESSURE (OR VACUUM)CONNECTION I UNION E fe EGT ENTERING GLYCOL TEMPERATURE Q QUANTITY INTEGRATE,TOTALIZE a t MANUAL AIR VENT MOTORIZED VALVE ET EXPANSION TANK R RADIATION RECORD tn I FLEXIBLE PIPE EWT ENTERING WATER TEMPERATURE s SPEED OR FREQUENCY SAFETY SWITCH 5 GEER]BASEBOARD e iss SOLENOID VALVE (F)FUTURE T TEMPERATURE TRANSMIT ¥ogz P ECCENTRIC REDUCER FD FLOOR DRAIN U MULTIVARIABLE MULTIFUNCTION MULTIFUNCTION MULTIFUNCTION <3) FST FUEL OIL STORAGE TANK <r oO >CONCENTRIC REDUCER RY i]PRESsuRE /rLow s L oft €TAN v VIBRATION VALVE,DAMPER,LOUVER 5 <u @ -LOOR CLEANOUT CONTROL VALVE FPM FEET PER MINUTE W WEIGHT OR FORCE WELL rT)ui 9-GPM GALLON PER MINUTE x UNCLASSIFIED X-AXIS UNCLASSIFIED UNCLASSIFIED UNCLASSIFIED >ro) 7 WALL CLEANOUT rn©GT GLYCOL MAKE-UP TANK Y EVENT,STATE,OR YOAXIS RELAY,COMPUTE,nO oS UNIT HEATER HC HEAT COIL PRESENCE CONVERT < INSTRUMENTATION DRIVER,ACTUATOR.aineHPHEATINGFLUIDCIRCULATIONPUMP2POSITIONORDIMENSION2-AXIS UNCLASSIFIED FINAL fe} CAST IRON BOILER @®INSTRUMENT BUBBLE (PANEL MOUNTED)HWG HOT WATER GENERATOR Sas TABLE 1S MODIFIED FROM TEAD aauRI992)ELEMENT rr) @)-INSTRUMENT BUBBLE (FIELO MOUNTED NO WELL)HX HEAT EXCHANGER INDIRECT WATER HEATER INSTRUMENT BUBBLE (FIELO MOUNTED WITH WELL)HR HEAT RECOVERY = INSTRUMENT BUBBLE (FIELO MOUNTED INLINE)LAT LEAVING AIR TEMPERATURE LINE LEGEND PIPING SYMBOLS Z FIKS]PROGRAMMABLE LOGIC CONTROL (PANEL MOUNTED)LG FUEL LEVEL GAUGE GLYCOL MAKE-UP TANK PROGRAMMABLE LOGIC CONTROL (FIELD MOUNTED)LGT LEAVING GLYCOL TEMPERATURE WASTE (W),(ABOVE GRADE) we °: LWT LEAVING WATER TEMPERATURE ---WASTE (WwW),(BELOW GRADE)oO PIPE UP 2@@)COMPUTER FUNCTION (PANEL MOUNTED)MBH 1000 BTU/HOUR i (asti(<'éeidtCOC*d;C CN VENT (V)ee PIPE DOWN g QlCOMPUTERFUNCTION(FIELD MOUNTED)MOD MOTOR OPERATED DAMPER ----coup water (cw)= TEE DOWN & HVAC CONTROL PANEL INDICATOR LIGHT MOV MOTOR OPERATED VALVE -----HoT waTER (HW)-CORNER TEE DOWN a S/A SUPPLY AIR -----RECIRCULATING HOT WATER (HWC)&POINT OF CONNECTION BOD §BACK DRAFT DAMPER SS STAINLESS STEEL __TEMPERED WATER (TW)-x0 P-TRAP ACCESS PANEL EQUIPMENT LABELS OAT OUTSIDE AIR TEMPERATURE NATURAL GAS LINE (G)4 PIPE CAP [AD]ACCESS DOOR P PUMP (LOW PRESSURE)9)HEATING WATER SUPPLY (HWS)_-_PIPE BREAK /CONTINUATION re4FLEXIBLEDUCTPGPROPYLENEGLYCOLE DAMPER CONTROL EQUIPMENT TAG py puaseSt-é'<'é'ééw ; ;!O*d*#O#O#*CLOCICOOOOOO HEATING WATER RETURN (HWR)a a DIRECTION OF FLOW cS (ELECTRIC)CoE HEATING GLYCOL SUPPLY (HGS)a THERMOWELL c=EXHAUST AIR DOWN P&ID PROCESS &INSTRUMENT DIAGRAM 6 GLYCOL oR z---or HEATIN LY RETURN (H C=]EXHAUST AIR PP PUMP PANEL PRIMER cp)(HER)PLAN SET:__HSL-13-005 RETURN AIR DOWN R/A RETURN AIR Fos) PROJ MGR:__KP RADIANT HEAT DISTRIBUTION FUEL OIL SUPPLY (FOS PROJ ENG:_ECH R RDM=ETURN AIR =)BASEBOARD MANIFOLD ss FUEL OIL RETURN (FOR)TUS ENG:= C==I SUPPLY AIR DOWN UH UNIT HEATER DRAWN BY:PKC c==3 =SUPPLY AIR few Vv VENT OR VOLT AIR (A)SHEET TITLE RA ---INTAKE AIR IN FEET FLOW IN GPM VF VENTILATION FAN CONDENSATE DRAIN (6) MECHANICAL LEGEND --=-DISCHARGE AIR VIR VENT THROUGH ROOF J J DEMOLITION LINE W WASTE (|ARCTIC EXHAUST HOOD WH WATER HEATER M-001 YST "y"STRAINER ser 1 oo 4NOTE:NOT ALL SYMBOLS AND ABBREVIATIONS USED ON THIS PROJECT. USER:PKC PRODUCT:AutoCAD 2014 -English FILE:P:\Hustia \HSL_Design \HSL-13-005 \Mechanicol \HSL-M--STLGND.dwg LAYOUT:M LGND PRINTED:3/10/2014 2:22:53 PM §OF ---OTAL SHEETS A.WHEN BOILER IS FIRED.COMBUSTION AIR FAN STARTS ANDO INTAKE AIR DAMPER OPENS. B.WHEN THERE IS NO FIRE IN COMBUSTION CHAMBER,BOILER SYSTEM RETURNS TO INITIAL STATE. I 3 |4 SEQUENCE OF OPERATION PUMP SCHEDULE LOCATION |MANUFACTURER FLUID HEAD MOTOR BIOMASS BOILER SYSTEM (HP-3,HP-4 AND HX-2 SYMBOL GPM RPM REMARKS()'SERVICE /MODEL TYPE |TEMP (FT)HP/VOLTS/PH INITIAL STATE:HP-1 GRUNDFOS /TBD A.HP-3 AND HP-4 OFF.HP-2 GRUNOFOS /TBD HP-3 GRUNDFOS /TBDPERAT:OPERATION MODE HP-4 GRUNDFOS /TBD Divisionof EnvironmentalA.IF B-3 IS 5¥HOTTER OR MORE THAN WIP seaee eeeve,sue 201RETURN,DIFFERENTIAL TEMPERATURE CONTROLLER 'Ainake 99508STARTSHP-3 AND HP-4.(907)729-9600B.WHEN TEMPERATURE DIFFERENCE BETWEEN B-3 HEAT EXCHANGER SCHEDULE AND WTP RETURN IS LESS THAN 27,SYSTEM RETURNS TO INITIAL STATE.""A","SHELL”SIDE "B",HOTLOCATION|MANUFACTURER "TUBE”SIDE "A",COLD L REMARKSFREEZEPROTECTION:SYMBOL iceRVICE move.-|MBH FLUID |GPM |EWT|LWT |AP |FLUID |GPM|EGT|LGT |aP A.WHEN TEMPERATURE OF RETURN LINE OF B-3 FALLS BELOW 38F(ADJUSTABLE),HP-3 AND HP 4 HXx-1 TBD STARTS.HXxX-2 TBD B.WHEN TEMPERATURE OF RETURN LINE OF 8-3 RISES ABOVE 40(ADJUSTABLE),SYSTEM RETURN TO INITIAL STATE. BOILER SCHEDULE =7 SAFETY :BLOWER a A PROVIDE LOW WATER LEVEL CUT OFF TO SHUT SYMBOL MANUFACTURE/MODEL FUEL DIMENSIONS REMARKS OR CARA OR AWING,If NOT"THE SYSTEM DOWN UPON IF WATER LEVEL GOES VOLTS/PH |AD.JUST SCALES ACCORDINGLY! BELOW MANUFACTURER'S RECOMMENDED LEVEL.B-3 GARN #2000 B.WHEN TEMPERATURE OF RETURN LINE TO 8-3 FALL BELOW 38°(ADJUSTABLE),LOW TEMPERATURE =SWITCH ACTIVATES ALARM(STROBE LIGHT AND AUDIBLE HORN). (MISCELLANEOUS EQUIPMENT LIST roLOCATION]MANUFACTURER ” BIOMASS BOILER AIR INTAKE DAMPER:SYMBOL}QTY |jceavice /MODEL REMARKS a INITIAL STATE:MOD-1 1 4 S <MOD-2 1 a =A.INTAKE AIR DAMPER CLOSED.MOD-3 1 teaB.COMBUSTION AIR FAN OFF.5 <uiEF-1 1 Mw oOOPERATINGMODE:5 xzxraHOoO< = {2} a EXHAUST FAN (EF-1): INITIAL STATE: A.EF-1 OFF. B.INTAKE AIR OAMPER CLOSED. OPERATION MODE: A.EF-1 IS MANUALLY STARTED WITH TIMER SWITCH. TIMER SWITCH ALSO OPENS INTAKE AIR OAMPER(MOD 1)CONCURRENTLY. B.€F-1 STARTS ONLY WHEN MOD-2 IS FULLY OPEN. C.WHEN TIMER SWITCH IS SATISFIED (30 MIN ADJUSTABLE)EF-1 RETURN TO INITIAL STATE. BIOMASS BOILER SYSTEM (HP-1,HP-2 AND HX-1) INITIAL STATE: A.HP 1 AND HP 2 OFF. OPERATION MODE: A.IF 8-3 IS 5F HOTTER OR MORE THAN CLINIC RETURN,DIFFERENTIAL TEMPERATURE CONTROLLER STARTS HP-1 AND HP=2. B.IF TEMPERATURE DIFFERENCE BETWEEN B 3 AND CLINIC RETURN IS LESS THAN 27,SYSTEM RETURNS TO INITIAL STATE. SAFETY : A.PROVIDE LOW WATER LEVEL CUT OFF TO SHUT THE SYSTEM DOWN UPON IF WATER LEVEL GOES BELOW MANUFACTURER'S RECOMMENDED LEVEL.INITDESCRIPTIONDATEMRKPLAN SET:HSL-13-005 PROJ _MGR:KP PROJ ENG:ECH TUS ENG:= DRAWN BY:PKC SHEET TITLE MECHANICAL SEQUENCE OF OPERATIONS M-002 sueet 2 oF 4 USER:PKC PRODUCT:AutoCAD 2014 -English FILE:P:\Husiia \HSL_Design \HSL-13-005 \Mechonicol\HSL--M-STLGND.dwg LAYOUT;SQOP PRINTED:3/10/2014 2:22:54 PM 6 OF TOTAL SHEETS JNONOTE (2X1)ANODE Roo(1)BOILER MANWAY (2X1)ANODE ROD 6”EXHAUST FLUE,INSTALL -.] oN [T7TBOILER CONTROLLER 3'PERSONNEL DOOR 2 x 4 METAL FRAMING 8"ROLL DOOR WOOD STORAGE AREA a)PROVIDE REMOVABLE ACCESSTOANODERODSANDBOILER MANHOLE. (2)PROVIDE 36”CLEARANCEABOVEANODERODFOR MAINTENANCE, 4,¢Carty oo Division of Environmental Health and Engineering beh btta,>Nya,ax Bak"Fe:49m KX PRAVEEN KG i]° fe BAR IS ONE INCH ON ORIGINAL DRAWING,IF NOT ADJUST SCALES ACCORDINGLY.HUSLIA,AKBIOMASSHEATINGSYSTEMCONCEPTUALPER MANUFACTURE'S z INSTALLATION GUIDELINES - ]= S a bs) wy a 7”AIR INTAKE7”SCREENED AIR \ INTAKE HOOD 5 €F-1 x PROVIDE 7”|_|= BAROMETRIC DAMPER--PLAN SET:HSL-13-005 = PROJ MGR:__KP ==BTU METERS PROU ENG ECH=!!oe /{M}HX-2 Wo=-a ORAWN BY:PKC A7L_[ae nn nn nn (=e--SHEET TITLE BIOMASS BOILER+4 La ROOM PLAN TO wip TO CLINIC MOO-2 Al BIOMASS BUILDING FLOOR PLAN Axa M-101 2/4"w 0"sueer 3 of 4 USER:PKC PRODUCT:AutoCAD 2014 -English 7 OF -OTAL SHEETSFILE:P:\Huslio\HSt_Design\HSL-13-005 \Mechanical \HSL-M-STBOIL.dwg LAYOUT:PLAN PRINTED:3/10/2014 2:22:59 PM 4 R oth Na,'a _HG FROM BIOMASS BOILER v " wos CONNEX /BUILDING by *|;;eceetited [eteetentel laieienieniastesieaieenneteniaieienanaiaietanananetananenetanenenetatanenanneieiananenaaas >TO BUILDING O s 1 HEATING EQUIPMENT 3 $'&I >HGS ?"arr 0 !rf 1 1 I !Division of Environmental a Health and Engineering3900AmbassadorDrive,Suite 301||Anchorage,Alaska $9508i|(907)729-3600 !t iR||e !SeyFROMBUILDINGA\Aa "tly HEATING EQUIPMENT B-1 (E)B-2 (E)|For 4gu AY t |at:. t \3 8 !°?°?|CaeOeFiercest Se!!Nea I ! |i °” | !BAR IS ONE INCH ON |a |ORIGINAL DRAWING,IF NOT t |ADJUST SCALES ACCORDINGLY t l i I !WATER TREATMENT PLANT BOILER ROOM !r -m --HGR crow BlowASS BOILER = ||@-HGS CONNEX /BUILDING HT Loe ee Ee 4 PsPTTTTmea)\ |1 |||x (oj <|l <z 2{!a WTP BOILER ROOM SCHEMATIC |=F oiC1ak||o wl 9l( T /-t I \z nO|PY «a ||HO !;Y !PN ||B-1 (E)=ro .I losZ|CONCRETE PAD ||TO BUILDING 2 CLL LULL : .l HEATING EQUIPMENT a aa Bs rr Teen |6"BATT INSULATION !eapenr 2 !|Ce Le DIMOND DECK PLATE j \ __!A {Z I 20°CONNEX l |oN ! 1 ! -!IAHP-|A MP3 BOILER CONTROLLER f 3 !1 Fam HwR ||HWS HwR ||Hws - !& !--!!é I OO OO |\ xX-1 HX-2 | !HX=- FROM SUILDING :Q one)BTU METER HEATING EQUIPMENT _--|I1 -|-||>=.e |1 \\fa) |Q |Q ||||HP-2 |HP-4 ||& ||BTU METER |;PLAN SET:HSL-13-005 BIOMASS |PROJ MGR:__KP|BOILER ROOM ||l PROJ ENG:ECH -borne boone boos !sce.!et me ag tS |LHR,.SHEET TITLE --CLINI WTP -e | 7 Pee nce :L--------- - -- ------ -------------zt BOILER SCHEMATIC AT BIOMASS BOILER SCHEMATIC 3 CLINIC BOILER ROOM SCHEMATIC M-601 V2"a VO"V2"a VO"suet 4 of 4 USER:PKC PRODUCT:AutoCAD 2014 -English FILE:P:\Huslia\HSL_Design\HSL--13-005 \Mechanicol \HSL-M-DGBOlL.dwg LAYOUT:SCHEMATIC PRINTED:3/10/2014 2:23:04 PM 8 OF --AOTAL SHEETS 1 |2 l 3 l 4 . SYMBOL DESCRIPTION SYMBOL DESCRIPTION GENERAL ELECTRICAL WORK SPECIFICATIONS: oe «=:HOME RUN TO CIRCUIT BREAKER PANEL ALL WIRING SHALL BE PERFORMED IN ACCORDANCE WITH THE LATEST ADOPTED VERSION OF THE .CONDUIT PENETRATION THROUGH SLAB NATIONAL ELECTRICAL CODE -NFPA 70 (NEC)BY OR UNDER THE SUPERVISION OF STATE OF ALASKACONDUIT,IF SIZE AND NUMBER OF WIRES IS NOT LICENSED JOURNEYMEN ELECTRICIANS.be =?a INDICATED PROVIDE 1/2"CONDUIT W/3#12 AWG H.N,G.Ww]MIXER 4tTH © CONDUIT,BURIED OR IN-SLAB PROVIDE ARC FLASH WARNING LABELS ON ALL 480V OR HIGHER RATED SERVICE DISCONNECTS, eo TTS ,-SL y TELEPHONE AND DATA OUTLET PANELBOARDS AND MOTOR CONTROL CENTERS PER NEC ARTICLE 110.16.Division of Environmental id EngineeriNoFLEXCONDUITALLCOMPONENTSFURNISHEDFORTHISPROJECTSHALLBELISTEDORLABELEDBYANAGENCYeeeeerenesuite901©,SMOKE DETECTOR ACCEPTABLE TO THE STATE OF ALASKA DEPARTMENT OF LABOR MECHANICAL INSPECTIONS DIVISION.U/L Anchorage,Alsaka 99508 HEAT TRACE (UNDERWRITERS LABORATORIES)ETL (EDISON TEST LAB)FM (FACTORY MUTUAL)ARE ACCEPTABLE.NOTE (907)729-3600®@ HEAT DETECTOR THAT NRTL APPROVAL IS REQUIRED FOR CSA LABELS. [M}-MOTORIZED OAMPER oO PULL BOX INSTALLATION OF CONTROLS AND CALIBRATION SHALL BE PERFORMED IN ACCORDANCE WITH THE ort, i MANUFACTURERS REQUIREMENTS.SeayMOTOROPERATEDVALVE(MODULATING me "G4©CARBON MONOXIDE DETECTOR COORDINATE INSTALLATION WITH OTHER TRADES PRIOR TO ROUGH-IN.MAINTAIN CLEARSPACE AT ALL Far 4gu "oe 4COMPONENTSTHATMAYREQUIREADJUSTINGORTROUBLESHOOTINGWHILEENERGIZED.E A SOLENOID OPERATED VALVE FLEXIBLE PLUG mat DAVIDW REED sor 2MATERIALS"Ss.€€-10073CikFANGENERALCOMPONENTSSHALLBEASCALLEDOUTONTHEPLANSANDLEGEND.PROVIDE AS SPECIFIED ns ' 'AND SHOWN.MANUFACTURER AND PART NUMBER DESIGNATIONS INDICATE THE MINIMUM PERFORMANCE " ca UNIT HEATER ABBREVIATIONS AND QUALITY REQUIRED ON THIS PROJECT. 0 " Cocr=]CONTROL PANEL A AMPERE as AFF ABOVE FINISH FLOOR BAR IS ONE INCH ON BCu BARE COPPER ORIGINAL DRAWING,IF NOTCK)ALARM HORN ¢c CONDUCTOR ADJUST SCALES ACCORDINGLY c CONDUITOBOILEREMERGENCYSHUTDOWNOwWGDRAWING G GROUND CONDUCTORSiaCIRCUITBREAKERPANELGFIGROUNDFAULTINTERRUPTING s GRC GALVANIZED RIGID (STEEL)CONDUIT uuHHOTCONDUCTOR4ALARMBEACONHOAHANDOFFAUTO2 HL HIGH LEVEL a a(py MOTOR W/HORSEPOWER INDICATED F=FRACTIONAL HP KVA KILO-VOLT-AMPERES vegLIFLIQUIDTIGHTFLEXIBLECONDUIT(METALLIC)<g 5 PHA RSEPOWER A MLO MAIN LUG ONLY -SFMp3PHASEMOTORW/HORSEPOWER INDICATED v MORAL CONDUCTOR @ei P POLE =<<WlQOJUNCTIONBOX(TYP)'TYPICAL FD)wi 9UONUNLESSOTHERWISENOTED=)ro)oS METER BASE Vv VOLTS =n OoXFMRTRANSFORMER2@THERMOSTATs o©OCCUPANCY SENSOR oD $SINGLE POLE SWITCH $,3--WAY SWITCH 3 $OCCUPANCY SWITCHos &MOTOR STARTER,MAGNETIC Zz ra COMBINATION MOTOR STARTER = WITH DISCONNECT SWITCH = oO WA MANUAL DISCONNECT FUSED i CL}MANUAL DISCONNECT &HEAT TRACE POWER POINT HEAT TRACE END POINT e oa} b DUPLEX RECEPTACLES x mn QUADRAPLEX RECEPTACLES é]PLAN SET:HSL-13-005 6 SPECIAL PURPOSE RECEPTACLE PROJ MGR:KP PROJ ENG:ECH ®MULTI-OUTLET ASSEMBLY TUS ENG:- ORAWN BY:OR +SYSTEM GROUND SHEET TITLE $4 TELEPHONE OUTLET ELECTRICAL LEGEND TRANSFORMER sHeeT 1 of 2 USER:SSMOTSINGER PRODUCT:Autodesk AutoCAD Civil 30 2014 --English FILE:P:\Hustia\HSL_Design \HSL-13-005 \Electricol\HSL-E-STLGND.dwg LAYOUT:E-LGND PRINTED:3/10/2014 2:23:09 PM 9 OF ---FOTAL SHEETS ae LIGHTING FIXTURE SCHEDULE SYMBOLS DESCRIPTION VOLTS (VAC)LAMP WATTS MANUFACTURER OR APPROVED EQUAL LOCATION MOUNTING Vx 4°,FLUORESCENT FIXTURE,2-LAMP ACRYLIC DIFFUSER. 1°x 8',FLUORESCENT FIXTURE,2-LAMP ACRYLIC DIFFUSER. Division of Environmental Health and Engineering 3900 A dor Orive,Suite 301 2'x 2',FLUORESCENT FIXTURE,2-LAMP ACRYLIC DIFFUSER. Anchorage,Alaska 99508 (907)729-3600 2°x 4',FLUORESCENT FIXTURE,4--LAMP ACRYLIC DIFFUSER. 2',FLUORESCENT FIXTURE,2-LAMP ACRYLIC OIFFUSER. EMERGENCY LIGHT OUTDOOR SECURITY LIGHT METAL HALIDE SORELRSOF 'ta, EXIT SIGN /EMERGENCY LIGHT °1 De BAR IS ONE INCH ON ORIGINAL DRAWING,IF NOT ADJUST SCALES ACCORDINGLY EXIT SIGN EMERGENCY REMOTE HEAD STRIP LIGHT OMW HUSLIA,AKBIOMASSHEATINGSYSTEMCONCEPTUALINITDESCRIPTIONDATEMRKPLAN SET:HSL-13-005 PROJ MGR:KP PROJ ENG:ECH TUS ENG:- ORAWN BY:OR SHEET TITLE ELECTRICAL SCHEDULES E-601 suet 2 of 2 USER:SSMOTSINGER PRODUCT:Autodesk AutoCAD Civil 30 2014 -English FILE:P:\Husiiao\HSL_Design\HSL-13-005 \Electrical \HSL-E-STSCHD.dwg LAYOUT:SCHOD_1 PRINTED:3/10/2014 2:23:13 PM 10 OF ---IOTAL SHEETS