The URL can be used to link to this page

Home My WebLink AboutTazlina Biomas Heat District AEA grant #7081110 2017Wood BollerforThe Native Vilage of TaziinaGrantAgreement#7081710 |Attachment 1 Notice.of Grant Completion for Managed Projects NOTICE OF GRANT COMPLETION ALASKA ENERGY AUTHORITY Project Name:Wood Boiler for The Native Village of Tazlina Grantee:Native Village of Tazlina Grant Number.7081110 The Alaska Energy Authority (the Authority)certifies and acknowledges that the Project referenced above has been completed,and that all tasks have been satisfactorily carried out in accordance with the terms and conditions of Agreement Number:7081110. Kris Noonan Date Alaska Energy Authority Pursuant to Appendix B1 #8 'Performance/Operation and Maintenance (O&M)Reporting',theGranteeisrequiredtoprovidedetailedreportsannually,for ten years. Page 17 of 25 Dec 10 2015 04038PM Native Vill Tazina 9078225865 page 2 Wood Boller for The Native Village of TaziinaGrantAgreement#7081116 [Attacliment2 Grantee Certification 8 3 En CERTIFICATION OF GRANTEE AND LOWER-TIER PARTICIPANTS REGARDING DEBARMENT,SUSPENSION,AND OTHER INELIGIBILITY AND VOLUNTARY EXCLUSION Grantee Native Village of Tazlina P.O,Box 87 Glennallen,AK 99588 I,hereby certify on behalf (Name and title of official) of Native Village of Tazlina that: (1)The prospective Grantee and lower tier participant certifies,by submission of this letter,that neither it nor its "principals”[as defined at 49 C.F.R.§ 29.105(p)]is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency.In the event,your company or any principals become ineligible from participating in federally funded transactions,you are required to notify us immediately. (2)When the prospective Grantee and lower tier participant is unable to certify to the statements in this certification,such prospective participant shall attach an explanation to this proposal. Executed thisticemAaday of ___5 ,2015 (Signature of authorized official) Frese (Title of authorized official) Page18of25 Dec 10 2015 O408PM Native Vill Tazina 9078225865 page 3 Wood Bolles for The Native VilageofTaziinaGrantAgreement#7081110 aeoDEBARM.s NSION ION -49 CFR Part 29;Executive Order 12549 [Applicable to all Federal-aid contracts which exceed $25,000] Instructions for Certification: 1.The certification in this clause is a material representation of fect upon which reliance was placed when this transaction wasenteredinto.If it ia later determinedthat the prospective Grantee and lower tier participants knowingly rendered an erroneouscertification,in addition to other remedies available to the Federal Government,THE AUTHORITY may pursue available remedics, including suspension and/or debarment. 2.The prospective Grantee and lower tier participants shall provide immediate written notice to THE AUTHORITYif at any imetheprospectiveGrameeandlowertierparticipantslearnsthatitscertificationwaserroneouswhensubmittedorhesbecomeerroneousbyreasonofchargedcircumstances, 3.The terms "covered transaction,”"debarred,”"suspended,”"ineligible,”"lower tier covered transaction,”"participant,"persons,” "Lower tier covered transaction,""principel,”"proposal,”and voluntarily excluded,"as used in this clause,have the meanings set out intheDefinitionsandCoveragesectionsofrulesimplementingExecutiveOrder12549[49 CFR Part 29].You may contact THE AUTHORITY for assistance in obtaining a copy of those regulations. 4,The prospeciive Grantec and lower tier participants agrees by submittingthisproposalthat,should the proposed coveredtransectionbeenteredinto,it shall not knowingly enter into any lower tier covered transaction with a person who js debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized in writing by THE AUTHORITY. 5.The prospective Grantee and lower tier participants further agrees by submitting this proposal that it will include the clause titled"Certification Regarding Debarment,Suspension,Incligibility and Voluntary Exctusion-Lower Tier Covered Transaction”,withoutmodification,in all lowertiercovered transactions and in al)solicitations for lower tier covered transactions. 6.A participant in 8 covered transection may rely upon a certification of ¢prospective participant in a lower tier covered transactionthatitisnotdebarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certificationiserroneous,A participant may decide the method and frequency by which it determines the cligibility ofits principals.Eachparticipantmay,but is not required.to,check the Non-procurement List issued by U.S.General Service Administration. 7.Nothing containedintheforegoing shall be construedtorequire estab)ishmentofsystemofrecords in order to renderingoodfaiththecertificationrequiredbythisclause.The knowledgeand information of a participant fs not required to exceedthatwhich isnornallypossessedby8prudentpersonintheordinarycourseofbusinessdealings. 8.Except for transactions authorized under Paragraph 5 of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this trensaction,in addition to all remedies available to the Federal Government,THE AUTHORITY may pursueavar_able remedies including suspension and/or debarment. Certification Regarding Debarment,Suspenston,Inellgibility and Voluntary Exclusion Lower Tier Covered Transaction (0)The prospective Grantee and lower tier participants certifies,by submission of this bid or proposal,that neither it nor its"srincipals"[as defined at 49 CFR §29.105(p)]is presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation fa this transaction by any Federal department or agency. (2}When the prospective Grantee and lower tier participants is unable to certify to the staterneats in this certification,suchprospectiveparticipantshallattachanexplanationtothisproposal, The Grantee,Native Village of Taziina certifies or affirms the truthfulness and accuracy of each statement of its certification anddisclosure,if any.In addition,the Grantee understands and agrees that the provisions of,49 CFR §29 apply to this certification and disclosure,if any. Signature of Grantee's Authorized Official:»MR iterece SEM de Nome and Title of Grantee's Authorized Official:GL,¢Stick wan,PrsCisles? Date: Page 19 of 25 Wood Bolier for The Native Vilage of TaziinaGrantAgreement#7081110 |Attachment 3 -Walver of Sovereign Immunity (if Required) WAIVER OF SOVEREIGN IMMUNITY RESOLUTION NUMBER A RESOLUTION OF THE Native Village of Tazlina accepting State of Alaska,Alaska Energy Authority Grant number 7081110 for the Wood Boiler for The Native Village of Tazlina and waiving sovereign immunity from suit for actions arising out of,or in connection with,the Grant. WHEREAS,the Authority requires as a condition of the Grant that the Native Village of Tazlina irrevocably waive any sovereign immunity which it may possess,and consent to suit against itself or its officials as to all causes of action arising out of or in connection with the Grant Agreement; NOW THEREFORE BE IT RESOLVED THAT: 1.Native Village of Tazlina (NVT)hereby consents to suit by the State of Alaska against (NVT)and its officials in state court,federal court or in administrative proceedings with respect to any disputes,claims or causes of action (including without limitation enforcement or injunctive relief)arising out of or in connection with Grant Agreement 7081110;the contractual duties assumed by (NVT)under that agreement, and any other agreement pertaining to the grant-funded project;or the operation of the facility following construction. 2.(NVT)hereby consents to levy,execution,or garnishment against (NVT)'s real and personal property,however held and wherever located,for any judgment or order entered in any lawsuit or administrative proceeding related to or arising out of Grant Agreement 7081110;the contractual duties assumed by (NVT)under that agreement, and any other agreement pertaining to the grant-funded project;or the operation of the facility following construction,including,but not limited to,awards of attorney's fees and costs entered by any court. 3.(NVT)consents to the assertion by the State of any defenses,cross-claims,or counterclaims in any civil action that is filed by (NVT)against the state. 4.With respect to a claim or action by a force account employee or other employee of (NVT)arising out of or in connection with Grant Agreement 7081110;,the contractual duties assumed by (NVT)under that agreement,and any other agreement pertaining to the grant-funded project;or the operation of the facility following construction,(NVT) waives sovereign immunity to the extent of,and to the extent necessary to secure, insurance coverage including workers compensation insurance. Page 20 of 25 Dec 10 2015 04:08PM Native Vill TazIna 9078225865 page 4 Woed BoilerforThe Native Vilege of TaziinsGrantAgreement#7081110 5.This waiver shall In no case be deemed a waiver or consent to sult,tax,or any other charge against (NVT)by any party other than the State of Alaska,except as specifically provided In (4)above. 6.Gloria Stickwan,President is hereby authorized to negotiate,administer and execute on behalf of Native Village of Taziina Grant number 7081110 for the Wood Boiler for The Native Village of Tazlina and to negotiate,execute,and administer any other documents,agreements,and contracts required under or related to the Grant Agreement Including subsequent amendments. PASSED AND APPROVED BY On 20 IN WITNESS THERETO BY:SIGNATURE OF PRESIDENT Signature ;Tite fee Last Attest:SIGNATURE OF CLERK/SECRETARY Signature Tite oe tee en wg oYorea)stash eer SRY:"vs Page21 of 25 Wood Boiler for The Native Village of Tazlina Grant Agreement #7081110 |Attachment4 Grantee Contributions Report Form Project Name:Wood Boiler for The Native Village of Tazlina Grantee:Native Village of Tazlina Grant Number.7081110 Check below the type of contribution being supplied for this grant.Next to each category,list the value of the contribution. O Land Value O}Equipment Value O Fuel Value (1)Room Rental Value QO Cash Value QO Other.Value CERTIFICATION Form requires two original signatures.The person certifying must be different from the person preparing the report. One signature should be the authorized representative of the Grantee organization or highest ranking officer;the other should be the person who prepared the report. |certify to the best of my knowledge and belief that the information provided In this Report is correct. Certified By:Prepared By: Printed Name:Printed Name: Title:Date:Title:Date: Page 22 of 25 Wood BoilerforThe Native Village of TaziinaGrantAgreement#7081110 |Attachment 5 O&M Reporting - Annua!Cordwoud -Biomass Performance and O&M report Project:Author:Report Date: Location:Grant#:Reporting Period: Phone#: Is Operations and Maintenance conducted by the same operator who runs the diesel system?Y/N If yes,approximately what percentage of the operator's time per year is spent on the renewable energy portion if the system?% A.Project Performance _T BTU Delivered Cords of atlvog a0 Average Diesell Renewable EnergyCordsof|Firewood Average Btwlton |Local Fuel Oil}Efficiency of System Operation andFirewood|Used for |Blomass Fuel pellets)|Price Used for!Offset Heating]Maintenance TotalProduced|Heating Price (CALCULATED Heating System Cost Date |(cords)(cords)($/ton)*ormeasured)|__($/gallon)(%)($) Jan Feb Mar Aor May June July Au Sept Oct Nov Dec To date Page 23 of 25 Wood BollerforThe Native Village of TaziinaGrantAgreement#7081110 Firewood Sales __ Number of Cords of Firewood Sold Electrical Income from the Sale of Firewood Cords of Firewood Used for Electricity (Cords) Average Biomass Fuel Price ($fton)* Net Generation Blomass kWh Net Generation Diesel kWh Total Net Generation kWh Station Service kWh Local Fuel Oil Price Used for Electric Generation ($/galion) Electrical Average Diesel Efficiency (kWhigallon) Renewable Energy System Operation and Maintenance Total Costs (3) Page 24 of 25 Wood Boller for The Native Village of Taziina Grant Agreement #7081110 B.Operation and Maintenance Renewable Energy System only (Compiled from daily log of operational history) Curdwood Biomass .Dowatine.Date |ey Tota O&MiMepair Costs (S)*|Total Repair'Cosi ($)* Dec *Includes both labor and materials/parts C.Narrative (Provide narrative of operational performance over the reporting year) D.Daily Logs (please attach copies Page 25 of 25 Dec10 2015 11:08AM Native Vil Tezlna 9078225865 page3 Alaska Energy Authority =-Grant Agreement @a->ENERGY AUTHORITY Grant Agreement Number CFDANumber Amount of Funds:AgAubeonly 7081110 NA §270,807 Managed[FB Pass-thru Co)|Project Code(s)Proposal Number:Period of Performance:|402138 _RE61110 From:July1,2045 To:December 31,2016 ProjectProject Tite:weed Boller for The Newvenee of Taziina Grantor Alaska Energy AuthorityName Native Village of Taziina StreetPO Box Street/PO Box agreeassetforth herein. provided herein. obligations required by this December 31,2016. Appendices Append A:General Provisions Appendix B:Standard ProvisionsApperuikxC:Grantee Proposal/Soope ofWw Appendix D:Project Management AMENDMENTS:Any amendments to.this Agresment must be signed by authorizedrepresentativesofGranteeandtheAuthority and should be listed here. P.O,Box 87 813 W.Northem Lights BivdCity/State/Zip City/State/Zip Glennallen,AK_98588 Anchorage,AK 99503 Contact Person Contact Person Rickey ¥'Jim Vet,Protect Manager_ Phone:Fax E-mail:Phone:Fax. 607-822-4375 progumarg.tazinagpovaneme 007-771-2064 |907-771-3044 |jvall@aldea.org AGREEMENT The Alaska Enargy Authority (hereinafter 'Authority')and Native Vilage of Taziina (hereinafter 'Grantee', Section |,The Authority shall grant funds to peyfor expanses Incurred by the Grantee under the terms andconditionsofthisAgreement,in an amount not to exoged $270.807,untess the grant amount ie amended aa Section Il.The Grantee shall apply the grant funds to the Project and perform ef of the work and other Section Il.Performance under this agreement begins July 1,2015 and shall be completed no fater than Section IV.The agreement consists of this page and the following: Attachmenta/Forms Attachment 4:Notice of Project CompilationAttachment2:Grantee Certification Attachment3:Walver of Sovereign immunityAttachment4:Grantee Contributions ReportAttachment5:O&M Reporting Executive Director orGrantos[Proheet farsger -a DesigneeSignatureDateif«Detew2-74t|__,BOK,V7 sofufir .\ Gloria Stickwan,JigVai,Sara Fisher-Gead, President Project Manager AEA Executive Director aes. Wood Baller for The Native Village of TaziinaGramtAgreement#7081110 Table of Contents Grant No.7081110 AGREEMENT ad APPENDIX A GENERAL PROVISIONS 4 1,DEFINITIONS 4 2.AUTHORITY SAVED HARMLESS 4 3.WORKERS'COMPENSATION INSURANCE 4 4.INSURANCE 4 5.EQUAL EMPLOYMENT OPPORTUNITY (EEO)5 6.PUBLIC PURPOSES 5 7.OFFICIALS NOT TO BENEFIT 5 8.GOVERNING LAW 5 9.COMPLIANCE WITH APPLICABLE LAW AND FUNDING SOURCE REQUIREMENTS 5 10.SEVERABLLITY.5 lt.NON-WAIVER 6 12.INTEGRATION 6 13.GRANTEE NOT AGENT OF AUTHORITY 6 14.DISPUTES 6 15.TERMINATION 6 16.TERMINATION DUE TO LACK OF FUNDING 7 17.NO ASSIGNMENT OR DELEGATION 7 18.NO THIRD PARTY BENEFICIARIES 7 19.No ADDITIONAL WORK OR MATERIAL 7 20.CHANGES 8 21.Tax COMPLIANCE RESPONSIBILITIES OF GRANTEE 8 22.LOBBYING ACTIVITIES 8 23.OWNERSHIP OF DOCUMENTS AND PRODUCTS 8 24.INSPECTIONS AND RETENTION OF RECORDS 8 25.AUDITS 8 26.LEGAL AUTHORITY a) 27.GRANT CLOSE OUT 9 APPENDIX B STANDARD PROVISIONS 10 1.GRANT FUNDING SOURCES 10 2.GOVERNING LAWS 10 3.INSURANCE REQUIREMENTS 10 4,SOVEREIGN IMMUNITY.11 5.PROCUREMENT AND SUSPENSION AND DEBARMENT 11 APPENDIX B1 STANDARD PROVISIONS FOR GENERAL DESIGN &CONSTRUCTION GRANT....12 PREIAWRYN10. APPENDIX C GRANTEE PROPOSAL/SCOPE OF WORK DECLARATION OF PUBLIC BENEFIT SITE CONTROL PERMITS EXCLUSION OF EXISTING ENVIRONMENTAL HAZARDS ENVIRONMENTAL STANDARDS OWNERSHIP OF FACILITIES OPERATION AND MAINTENANCE OF FACILITIES PERFORMANCE/OPERATION AND MAINTENANCE (O&M)REPORTING TARIFFS &RATES FOR USE OF GRANT-FUNDED ASSETS GRANT-FUNDED ASSETS NOT INCLUDED WITH PCE Page2of25 Wood BollerforThe Native Village of TaziinaGrantAgreement#7081110 APPENDIX D PROJECT MANAGEMENT 16 t.PROJECT MANAGEMENT,16 2.CONTACT PERSONS 16 3.DOCUMENTATION AND RECORD KEEPING 16 ATTACHMENT 1 NOTICE OF GRANT COMPLETION FOR MANAGED PROJECTS.....ccccccescosesessesee17 ATTACHMENT 2 GRANTEE CERTIFICATION 18 ATTACHMENT3 WAIVER OF SOVEREIGN IMMUNITY (IF REQUIRED)20 ATTACHMENT 4 GRANTEE CONTRIBUTIONS REPORT FORM 22 ATTACHMENT 5 O&M REPORTING 23 Page 3 of 25 Wood Boiler for The Native Vilage of TaziinaGrantAgreement#7081110 |APPENDIXA -GENERAL PROVISIONS - 1.Definitions In this Grant Agreement,attachments and amendments: a)"Authority”means the Alaska Energy Authority,a public corporation of the State of Alaska. b)"Authority Project Manager”means the employee of the Authority responsible for assisting the Grantee with technical aspects of the Project and is one of the Grantor's contacts for the Grantee during all phases of the Project. c)"Authorized Representatives”means those individuals or entities authorized by an entity to act on its behalf,with delegated authority sufficient to accomplish the purposes for which action is needed. d)"Economic Life”means _20_years from the date of the final disbursement. e)"Executive Director'means the Executive Director of the Authority or the Executive Director's authorized representative. f)"Matching Contributions”means the cash,loan proceeds,in-kind labor,equipment,land, other goods,materials,or services a Grantee provides to satisfy any match requirements of a grant or to complete the Project. g)"Project”means Wood Boiler for The Native Village of Tazlina as defined in Appendix C (Scope of Grant)for which funds have been made available. h)"State”means the State of Alaska. 2.Authority Saved Harmiess As a condition of this Grant,the Grantee agrees to defend,indemnify,and hold harmless the Authority and the State of Alaska,and their agents,servants,contractors,and employees,from and against any and all claims,demands,causes of action,actions,and liabilities arising out of, or in any way connected with this grant or the project for which the grant is made,howsoever caused,except to the extent that such claims,demands,causes of action,actions or liabilities are the proximate result of the sole negligence or willful misconduct of the Authority or the State of Alaska. 3.Workers'Compensation Insurance The Grantee shall provide and maintain Workers'Compensation Insurance as required by AS 23.30 for all employees engaged in work under this Grant Agreement.The Grantee shall require any contractor to provide and maintain Workers'Compensation Insurance for its employees as required by AS 23.30. 4,insurance The Grantee is responsible for obtaining and maintaining any necessary insurance and endorsements as defined in Appendix B Standard Provisions. Page 4 of 25 Wood Boller for The Native Village of TaziinaGrantAgreement#7081110 5.Equal Employment Opportunity (EEO) The Grantee may not discriminate against any employee or applicant for employment because of race,religion,color,national origin,age,physical handicap,sex,marital status,changes in marital status,pregnancy,or parenthood.The Grantee shall post in a conspicuous place, available to employees and applicants for employment,a notice setting out the provisions of this paragraph. The Grantee shall state in all solicitations or advertisements for employees to work on Authority funded projects,that it is an Equal Opportunity Employer (EEO)and that ail qualified applications will receive consideration for employment without regard to race,religion,color, national origin,age,physical handicap,sex,marital status,changes in marital status,pregnancy or parenthood. The Grantee shall include the provisions of this EEO article in every contract relating to this Grant Agreement and shall require the inclusion of these provisions in every agreement entered into by any of its contractors,so that those provisions will be binding upon each contractor and subcontractor. 6.Public Purposes The Grantee agrees that the Project to which this Grant Agreement relates shall be dedicated to public purposes and any project constructed or equipment or facilities acquired,shall be owned and operated for the benefit of the general public.The Grantee shall spend monies appropriated under this grant only for the purposes specified in the Grant Agreement.The benefits of the Project shall be made available without regard to race,religion,color,national origin,age,physical handicap,sex,marital status,changes in marital status,pregnancy or parenthood. 7,Officials Not To Benefit No member of or delegate to Congress or the Legislature,or officials or employees of the Authority or Federal government may share any part of this agreement or any benefit to arise from it. 8.Governing Law This Grant Agreement is governed by the laws of the State of Alaska.Any civil action arising from this Agreement shall be brought in the Superior Court for the Third Judicial District of the State of Alaska at Anchorage. 9.Compliance with Applicable Law and Funding Source Requirements The Grantee shall comply with all applicable local,state and federal statutes,regulations, ordinances and codes,whether or not specifically mentioned herein.Refer to Appendix B Standard Provisions for more specific requirements. 10.Severability If any section,paragraph,clause or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall be unaffected and enforced to the fullest extent possible, and the invalid or unenforceable provision shall be deemed replaced with a valid and enforceable provision that Is as similar as possible to such invalid or unenforceable provision. Page5of25 Wood BollerforThe Native Village of TaziinaGrantAgreement#7081110 11.Non-waiver The failure of either party at any time to enforce a provision of this Agreement shall in no wayconstituteawaiveroftheprovision,nor in any way affect the validity of this Agreement,or anyparthereof,or the right of such party thereafter to enforce each and every provision hereof. 12.Integration This instrument and all appendices,amendments,attachments,Request for Applications dated July 2,2014 and the Application dated September 22,2014 hereto embody the entire Agreement of the parties conceming the grant funds granted hereunder.There are no promises,terms,conditions,or obligations regarding said funds other than those contained in the documents described above;and such documents shall supersede all previous communications,representations or agreements,either oral or written,between the parties hereto.To the extent there is any conflict between the provisions of Appendix A and B theGrantee's application or proposal,the provisions of Appendix A and B prevail. 73.Grantee Not Agent of Authority The Grantee and any agents and employees of the Grantee act in an independent capacity and are not officers or employees or agents of the Authority In the performance of this Grant Agreement. 14.Disputes Any dispute arising under this Grant Agreement which is not disposed of by mutual agreement must be dealt with in accordance with 3 AAC 108.915. 15.Termination a)The Grantee shall have no rights to compensation or damages for termination except as provided in this Section. b)In addition to ail other rights available under law,the Authority may terminate this Agreement or stop work on the Project for the convenience of the Authority or for cause upon ten (10)days written notice. c)"Cause"for termination shall exist when the Grantee has failed to perform under this Agreement,has been stagnant on progression of the project for 2 years,has provided incorrect or misleading information or has failed to provide information which would have influenced the Authority's actions.In order for termination to be for cause,the Grantee's failure to perform or the Grantee's provision of incorrect,misleading,or omitted information must be material. d)If this Agreement is terminated for cause,the Grantee shall be entitled to no compensation.The Grantee shall reimburse the Authority for all grant funds expended under this Agreement by the Grantee or on the Grantee's behalf including interest accrued from the date of disbursement.The Grantee shall also reimburse the Authority for any costs incurred to collect funds subject to reimbursement,and for any damages incurred by the Authority as a result of the Grantee's failure to perform or provision of incorrect or misleading information.The Authority may require the Grantee to return to the Authority some or all of the Project assets and the fair market value of the retumed Project assets will be applied to reduce the amount of reimbursement the Grantee owes the Authority under this subsection d. Page 6 of 25 Wood Boiler for The Native Village of Tazlina Grant Agreement #7081110 e)If this Agreement is terminated at the sole request of the Authority for the sole reason of its convenience,the Grantee is not required to reimburse the Authority for funds expended prior to the date of termination.If the Grantee has incurred costs under this agreement,the Grantee shall only be reimbursed by the Authority for eligible costs the Grantee incurred prior to the date of termination of the Agreement.However,prior to making any claim or demand for such reimbursement,the Grantee shall use its best effort to reduce the amount of such reimbursement through any means legally available to it.The Authority's reimbursement to the Grantee shall be limited to the encumbered, unexpended amount of funds available under this Agreement. f)If the basis for the termination of the Agreement or stop work under Section 15(b)is capable of being cured,the Authority shall provide the Grantee thirty (30)days from the date the termination or stop work becomes effective for the Grantee to cure the basis for the termination or stop work.If the Grantee cannot reasonably cure the basis for the termination or stop work within this thirty (30)day period,but the Grantee promptly undertakes and diligently pursues such cure,the cure period shall be extended to sixty (60)days.The Authority may further extend the cure period if the Grantee demonstrates that it is prohibited from curing the basis for termination or stop work by any process, stay or injunction issued by any governmental authority or pursuant to any bankruptcy or insolvency proceedings.If the Grantee cures the basis for the stop work,the stop work will be lifted.Until the Agreement is reinstated or stop work lifted,the Authority may not disburse any amount under this Agreement to the Grantee except as otherwise specifically provided in this section. 16.|Termination Due to Lack of Funding In the event funding from the Authority,federal or other sources is withdrawn,reduced,or limited in any way after the effective date of this agreement and prior to normal completion,the Authority may terminate the agreement,reduce funding,or re-negotiate subject to those new funding conditions. 17.|No Assignment or Delegation The Grantee may not assign or delegate this Grant Agreement,or any part of it,or any right to any of the money to be paid under it,except with the written consent of the Executive Director or Designee. 18.No Third Party Beneficiaries Except as otherwise specified in this agreement,no person is a third party beneficiary of this Agreement and this Agreement creates no third party rights.Specifically,any person who is not a party to this Agreement shall be precluded from bringing any action asserting the liability of a party or asserting any right against a party to this Agreement,through the terms of this Agreement.No person,other than a party to this Agreement,may bring any action based upon this Agreement for personal injuries,property damages,or otherwise. 19.No Additional Work or Material No claims will be allowed for additional work,materials,or equipment,not specifically authorized in this Grant Agreement,which are performed or furnished by the Grantee. Page 7 of 25 Wood Boller for The Native Village of TazlinaGrantAgrsement#70811710 20.Changes Any changes which have been agreed to by both parties will be attached and made a part ofthisGrantAgreementbyuseofawrittenAmendment.Any such Amendment must be dated and signed by Authorized Representatives of the Authority and the Grantee. 21.+Tax Compliance Responsibilities of Grantee The Grantee is responsible for determining applicable federal,state,and local tax requirements,for complying with all applicable tax requirements,and for paying all applicable taxes.The Authority may issue an IRS Form 1099 for Grant payments made.The Grantee shall pay allfederal,state and local taxes incurred by the Grantee and shall require the payment of all applicable taxes by any contractor or any other persons in the performance of this Grant Agreement. 22.Lobbying Activities In accepting these funds,the Grantee agrees and assures that none of the funds will be used for the purpose of lobbying activities before the United States Congress or Alaska Legislature. No portion of these funds may be used for lobbying or propaganda purposes as prohibited in AS 37.05.321,18 U.S.C.1913,31 U.S.C.1352,or other laws as applicable. 23.Ownership of Documents and Products Except as otherwise specifically agreed,all designs,drawings,specifications,notes,artwork, computer programs,reports and other work developed with grant funds in the performance of this agreement are public domain and may be used by the Authority and/or public without notice or compensation to the Grantee.The Grantee agrees not to assert any rights and not toestablishanyclaimunderthedesignpatentorcopyrightlaws.Except as otherwise specifically agreed,and without limiting any Intellectual Property requirements of a federal funding agency, the Authority shall have unlimited rights to use and to disseminate any data produced or delivered in the performance of the contract.For purposes of clarity,nothing in this section precludes Grantee from using any document or product with respect to the Project or other Grantee uses. 24.Inspections and Retention of Records The Grantee shall keep a file for financial,progress and other records relating to the performance of the grant agreement.The file must be retained for a period of four years from the fully executed close out of the grant agreement or until final resolution of any audit findings claim or litigation related to the grant.The Authority may inspect,in the manner and at reasonable times it considers appropriate,records and activities under this Grant Agreement. 25.Audits This Grant Agreement is subject to 2 AAC 45.010 single audit regulations for State Grants.The Grantee must comply with all provisions of 2 AAC 45.010 and any additional audit requirements outlined in Appendix D. Commercial (for-profit)entities shall obtain an audit by an independent auditing firm similar to a program audit prepared under OMB A-133.The auditee and auditor shall have basically thesameresponsibilitiesforthefederalorstateprogramastheywouldhaveforanauditofamajor program in a single audit.The expenditure threshold is $500,000 in the commercial entity's fiscal year. Page&of 25 Wood Boller for The Native Village of TaziinaGrantAgreement#7081110 26.Legal Authority The Grantee certifies that it possesses legal authority to accept grant funds under the State of Alaska and to execute the Project described in this Grant Agreement by signing the Grant Agreement document.The Grantee's relation to the Authority and the State of Alaska shall be at all times as an independent Grantee. 27.Grant Close out Upon completion of all work and expenditure of all grant funds related to the Project the Authority will provide written notice to the Grantee that the Grant will be closed.The Grantee shall sign the Notice of Project Closeout within 30 days after it is delivered by the Authority.The Grant will be considered closed upon receipt of the signed Notice of Project Closeout. The Grant will be administratively closed if the Grantee fails to return the Notice of Project Closeout within 30 days after it is delivered by the Authority.if the Grantee has a valid reason for the Grant to remain open,they must contact the Authority in writing within 30 days. No additional reimbursements will be made to the Grantee after the grant is closed out. Page 9 of 25 Wood Boller for The Native Village of Taziina Grant Agreement #7081110 |Appendix B Standard Provisions 1.Grant Funding Sources This Grant is subject to appropriation and availability of funds as listed below: State of Alaska $270,807 SLA 2015,Ch.38;Sec.1;Pg.3;Ln.13-14 Native Village of Tazlina 11,000 Cash Match Native Village of Tazlina 24,000 In-Kind Match Native Village of Tazlina 8,000 Energy Efficiency Improvements Total Funding $313,807 Grantee acknowledges that if additional grant funds are made available they are subject to the terms and conditions of this Agreement and any amendment. 2.Governing Laws The Grantee shail perform ail aspects of this Project in compliance with all applicable state, federal and local laws. 3.Insurance Requirements The following insurance requirements are in effect for this Project.Grant funds will be used to procure Project related insurance and the Authority will work with the Grantee to ensure that these requirements are met.Insurance will be obtained with an insurance carrier or carriers covering injury to persons and property suffered by the State of Alaska,Alaska Energy Authority or by a third party as a result of operations under this grant.The insurance shall provide protection against injuries to all employees of the Project engaged in work under this grant.All insurance policies shall be issued by insurers that (i)are authorized to transact the business of insurance in the State of Alaska under AS 21 and (ii)have a Bests Rating of at feast A-Vii and be required to notify the Authority,in writing,at least 30 days before cancellation of any coverage or reduction in any limits of liability. Where specific limits and coverage are shown,it is understood that they shall be the minimum acceptable and shall not limit the Grantee's indemnity responsibility.However,costs for any coverage in excess of specific limits of this agreement are the responsibility of the Grantee and may not be charged to this grant agreement. The following policies of insurance shall be maintained with the specified minimum coverage and limits in force at all times during the performance work under this Project: 1.Workers'Compensation:as required by AS 23.30.045,for all employees engaged in work under this Project.The coverage shall include: a.Waiver of subrogation against the State and the Alaska Energy Authority and Employer's Liability Protection at $500,000 each accident/each employee and $500,000 policy limit; Page 10 of 25 Wood Boiler for The Native Vilage of Taziina Grant Agreement #7081110 2.Commercial General Liability:on an occurrence policy form covering all operations under this Project with combined single limits not less than: a.$1,000,000 Each Occurrence; b.$1,000,000 Personal Injury; c.$1,000,000 General Aggregate;and d.$1,000,000 Products-completed Operations Aggregate. The State of Alaska and Alaska Energy Authority shall be named as an Additional insured, 3.Automobile Liability:covering all vehicles used in Project work,with combined singlelimitsnolessthan$1,000,000 each occurrence. All of the above insurance coverage shall be considered to be primary and non-contributory to any other insurance carried by the State of Alaska and Alaska Energy Authority,whether self- insurance or otherwise. The Authority's acceptance of deficient evidence of insurance does not constitute a waiver of Grant requirements. 4,Sovereign Immunity. By execution of this grant agreement,the Grantee irrevocably waives any sovereign immunity which It may possess,and consents to suit against itself or its officials,under the laws of the State of Alaska,in the courts of the State of Alaska as to all causes of action by the Authority arising out of or in connection with this agreement.If the Grantee is an entity which possesses sovereign immunity,it shall provide the Authority with a resolution of the Grantee's governing body waiving sovereign immunity,and such resolution shall be incorporated into this agreement as an Attachment.(See Attachment 3) 5.Procurement and Suspension and Debarment When the Grantee enters into a transaction with an entity for the purchase of goods or services that are expected to equal or exceed $25,000,or meet other special criteria as specified in 2 CFR section 180.220,the grantee is required to verify that the entity and its principals as defined in 2 CFR section 180.995,are not suspended or debarred or otherwise excluded from participating in the transaction.The Grantee must verify the eligibility of the entity and its principals by one of the following:(1)checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA)(Note:EPLS is no longer a separate system;however,the OMB guidance and agency implementing regulations still refer to it as EPLS)and available at https:/Avwww.sam.gov/portal/public/SAM/),(2)collecting a certification from the entity,or (3)adding a clause or condition to the covered transaction with that entity stating it is not suspended or debarred from participating in the transaction (2 CFR section 180.300). Page 11 of 25 Wood BoilerforThe Native Village of TaziinaGrantAgreament#7081110 |Appendix B1 _Standard Provisions for General Design &Construction Grant 1.Declaration of Public Benefit The parties acknowledge and agree that the Project shall be constructed,owned and operated for the benefit of the general public and will not deny any person use and/or benefit of Projectfacilitiesduetorace,religion,color,national origin,age,physical handicap,sex,marital status, changes in marital status,pregnancy or parenthood. 2.Site Control If the grant Project involves the occupancy and use of real property,the Grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant,and further that there is legal access to such property.The Grantee is responsible for securing the real property interests necessary for the construction and operation of the Project,through ownership,leasehold,easement,or otherwise,and for providing evidence satisfactory to the Authority that it has secured these real property interests. 3.Permits It is the responsibility of the Grantee to identify and ensure that all permits required for the construction and operation of this Project by the Federal,State,or Local governments have been obtained unless otherwise stated in Appendix C.These permits may include,but are not limited to,Corps of Engineers,Environmental Protection Agency,Alaska Department of Environmental Conservation,State Historic Preservation Office,State Fire Marshal,Alaska Department of Natural Resources,Alaska Department of Fish and Game and Boroughs. 4,Exclusion of Existing Environmental Hazards Grant funds for investigation,removal,decommissioning,or remediation of existing environmental contamination or hazards,are not allowed unless specifically specified and approved in Appendix C. 5.Environmental Standards The Grantee will comply with applicable environmental standards,including without limitation applicable laws for the prevention of pollution,management of hazardous waste,and evaluation of environmental impacts. 6.Ownership of Facilities The Grantee shall assume all liabilities arising from the ownership and operation of the Project. Grantee will not sell,transfer,encumber,or dispose of any of its interest in the facilities constructed with this grant funding during the economic life of the project without prior written approval of the Authority. 7.Operation and Maintenance of Facilities The Grantee is required to maintain and operate the facilities defined in Appendix C of this agreement for the economic life of the facility or the specific period of tine designated herein. Page 12 of 25 Wood Boller for The Native Village of Taziina Grant Agreement #7081110 In the event that the Grantee is no longer operating the facilities for the intended purposes the Authority may require the Grantee to reimburse the Authority an amount based on the total contribution of the Authority,the value of the assets,and the terms and conditions of this agreement.The Authority may require that the assets acquired under this agreement be sold and the proceeds returned to the Authority. 8.Performance/Operation and Maintenance (O&M)Reporting If the grant is for Project construction,the Grantee must provide the Authority with a Performance/O&M Report annually for ten years after Project completion.The Performance/ O&M Report must include:(1)a detailed description of Project operations and maintenance activities and issues;and (2)a detailed description of Project performance,including energyoutput,estimated fuel savings resulting from the operation of the Project,and any other relevant measures of Project performance reasonably requested by the Authority,a description of repairs and modifications to the Project,and recommendations for improvements for similar future projects. The Authority may take into account the Grantee's failure to provide the required annual Performance/O&M Report in evaluating future applications from the Grantee for grant funds. The Authority encourages Grantees to provide annual Performance/O&M reports for the life of the Project,and may consider the Grantee's voluntary submittal of annual Performance/O&M reports beyond the first ten years in evaluating future applications from the Grantee for grant funds. 9.Tariffs &Rates for Use of Grant-Funded Assets Rates for power provided as a result of generation or transmission facilities built with grant funds may be subject to review and approval by the Regulatory Commission of Alaska (RCA),or if the rates are not subject to RCA review and approval,they may be subject to review and approval by the Authority to ensure reasonable and appropriate public benefit from the ownership and operation of the Project. As a condition of the grant,Independent Power Producers will agree to sell energy resources for electricity and heat at a cost-based rate for the economic life of the project.The Authority will hire an independent economist to provide guidance in developing a cost-based rate for electric sales with an appropriate rate of return on equity. The allowable cost-based rate represents the highest rate that the Independent Power Producer will be allowed to charge.Because the cost-based rates are a grant condition,avoided costs rates or Public Utility Regulations Policies Act (PURPA)rates will not apply for projects which obtain grant funding. Application for a Certification of Public Convenience and Necessity (CPCN)is also a grant condition.RCA action related to the issuance of the CPCN must be completed prior to the issuance of any construction grant funding. 10.Grant-funded Assets Not Included with PCE The Grantee agrees that it will not include the value of facilities,equipment,services,or other benefits received under this grant as expenses under the Power Cost Equalization Program or as expenses on which wholesaie or retail rates or any other energy tariffs are based. Page 13 of 25 Wood Boiler for The Native Village of TaziinaGrantAgreement#7081110 |AppendixC .Grantee Proposal/Scope of work a | This is an AEA Managed Grant.The work will include design and construction of a low emissions,high efficiency cordwood or wood chip-fired boiler system to heat four village buildings.It's anticipated that heat system will be an energy box with distribution to each of the buildings;with secondary hydronic systems installed in each building for primary heat. This project is estimated to displace roughly of 8,000 gallons of fuel oil per year of fuel oil by using 48 cords per year or equivalent amount of wood chips. If a wood chip-fired boiler system is selected it must include appropriately sized thermal storage capacity,unless otherwise authorized by AEA in writing. A 65-percent final design must be complete and accepted by the Authority prior to release of funds for materials,equipment,etc.requiring long lead time,unless otherwise authorized by AEA in writing. Once design is complete and accepted by the Authority,construction can commence. The following table outlines the milestones,reimbursable tasks,budget,schedule,and deliverables for this grant. BTU meters,or approved alternative,will be required to measure the amount of heat delivered to each building by this system,unless another option is approved by AEA.This information will be reported to AEA for 10 years following the start-up of the system.; Native Village of Tazlina has committed to making a cash match for the purchase of a bobcat and an in-kind match of $30,000. Scope Page 14 of 25 Wood Boiler for The Native Village of TazlinaGrantAgreement#7081110 Milestone Relmbursable Task Start |End Deliverable Date_|Date 1)Design Jul |Apr2015|2016 Conduct Kick-off Meeting Meeting Minutes and ScopingConfirmprojectscopeDocument Complete 65%Design w/cost 65%Design w/cost estimate estimate Complete Final Design with Cost Final Design with CostEstimateandScheduleEstimate&Schedule -Design Review Construction Documents Construction Documents Final Business Plan Final Business Plan Final Permits and Site Control Final Permits and Site Control =Fuel Supply/Storage Plan =FuelSupply/Storage Plan on .2.*ene se Pt va "Feb 4 "On in si di a. [e)2)Construction 2016 |2016 Pre-construction Meeting with Final Meeting MinutesConstructionCostEstimateand Construction Schedule by Contractor Procurement and Mobilization Monthly Reports On-site Construction Monthly Reports Conduct Substantial Completion Substantial Completion ReportInspectionw/Punch list 3)Start-up and Oct |Oct Testi ng 2016 |2016 Startup and Testing Startup and Testing ReportComptetePunchlistItemsFieldReportw/Certificate of Camoletion cl ut |Project Closeout Oct |Dec |Provide electronic file of4)Project Closeo 2018 2016 closeout document 5)System Administrated By Community Oct |May Performance dataPerformance2016|2026Monitoring Page 15 of 25 Wood Boller for The Native Village of TaziinaGrantAgreement#7081110 |Appendix D Project Management 1.Project Management The Grantee will notify the Authority immediately of any significant organizational changes during the term of the grant,including changes in key personnel or tax status,any unforeseen problem or project delay that may cause a change to the work plan or budget or that may otherwise affect the Grantee's ability to perform its commitments under this Grant Agreement. Any unreported or unapproved changes to the work plan or budget evident in reports may result in an amendment being required,costs disallowed,suspension or termination of the grant as described in Appendix A. 2.Contact Persons Glennallen,AK 99588 prog.mang.tazlina@evinternet.net 907-822-4375 For the Grantee For The Authority Grant Manager Grant Manager Rickey Young Shawn Califa,Grants Administrator P.O.Box 87 813 W.Northern Lights Blvd. Anchorage,Alaska 99503 scalfa@aidea.org 907-771-3031 Project Manager Jim Vail 813 W.Northern Lights Blvd. Anchorage,Alaska 99503 jvail@aidea.org 907-771-3064 3.Documentation and Record Keeping The Grantee shall maintain the following in their files: e Grant application; e Grant agreement and any amendments; e All witten correspondence or copies of emails relating to the Grant; e Reports,including any consultant work products; The Authority and any authorized federal representative may inspect,in the manner and at any reasonable time either considers appropriate,the Grantee's facilities,records,and activities funded by this Grant Agreement. Page16of25 BUS ianutfemna=>- bLooser Cont --ooh 2Bsped oohdtedb"fae (wi et rings D trauel b,te ant on.REP eeac _<) USFS GRANT OMB Number.4040-0004 Expiration Date:10/31/2019 Application for Federal Assistance SF-424 *4.Type of Submission:*2.Type of Application:*If Revision,select appropriate letter(s): [_]Preapplication [DX]New || [X]Application [_]Continuation *Other (Specify): [_]Changed/Corrected Application |[(]Revision || *3.Date Received:4.Applicant Identifier: }o1/30/2017 ||| 5a.Federal Entity Identifier.5b.Federal Award Identifier. |ail 17-DG-11100106-802 | State Use Only: _6,Date Received by State:|7.State Application Identifier:|| 8.APPLICANT INFORMATION: *a.Legal Name:Native Village of Tazlina *b.Employer/Taxpayer Identification Number (EIN/TIN):*¢Organizational DUNS: |92-0068390 ||}0896470560000 d,Address: *Street1:[Box 87 | Street2:[Mile 110 *City:lclennallen | County/Parish:|| *State:|AK:Alaska | Province:|| *Country:|USA:UNITED STATES | *Zip!Postal Code:[99588-0087 | e.Organizational Unit: Department Name:Division Name: frazlina Biomass Department || f.Name and contact information of person to be contacted on matters Involving this application: me )"FietNere [Russell | Middle Name:|| *Last Name:Iscribner Suffix:| Title:\rribal Administrator Organizational Affiliation: | "Telephone Number:[907 822 4375 Fax Number:1907 822 5865 | *Email:jprog.mang -tazlina@cvinternet.net Application for Federal Assistance SF-424 16.Congressional Districts Of: "fon "Progam Attach an additional list of Program/Project Congressional Districts if needed. ||I Add Attachment Delete Attachment View Attachment 17,Proposed Project: *a.Start Date:[02/15/2017 .*b.End Date:102/15/2018 18.Estimated Funding ($): *a.Federal 27,500.00] *b.Applicant *c.State 27,500.00 *d.Local | come Td*f.Program income || "9.TOTAL 55,000.00] *19.Is Application Subject to Review By State Under Executive Order 12372 Process? TJ a.This application was made available to the State under the Executive Order 12372 Process for review on [is [_]b.Program is subject to E.O.12372 but has not been selected by the State for review. [EX]¢Program is not covered by E.O.12372. *20.Is the Applicant Delinquent On Any Federal Debt?(if "Yes,"provide explanation in attachment.) L]Yes [X]No If "Yes",provide explanation and attach |||Add Altachment ||Delete Attachment ||View Attachment | 21.*By signing this application,|certify (1)to the statements contained in the list of certifications and (2)that the statements herein are true,complete and accurate to the best of my knowledge.I also provide the required assurances™and agree to comply with any resulting terms if |accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) [X]"1 AGREE ™The list of certifications and assurances,or an internet site where you may obtain this list,is contained in the announcement or agency Specific instructions. Authorized Representative: Prefix:hax .*First Name:{Russe11 | Middle Name:|} *Last Name:|scribner Suffix:|| *Title:frribal Administrator | *Telephone Number:[997 822 4375 ]FaxNumber:(907 822 5865 | *Email:[prog -mang.tazlina@cvinternet .net | --- *Signature of Authorized Representative:(Ruel!_*Date Signed: Application for Federal Assistance SF-424 *9.Type of Applicant 1:Select Applicant Type: ir:Indian/Native American Tribal Government (Federally Recognized) Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: *Other (specify): *10.Name of Federal Agency: lunited States Forest Service 11,Catalog of Federal Domestic Assistance Number: {10.674 | CFDA Title: Wood Utilization Assistance *42.Funding Opportunity Number: jUSDA-FS-WERC-2017 | *Tile: 2017 Wood Innovations Program Request for Proposals 13.Competition Identification Number: L Title: 14.Areas Affected by Project (Cities,Counties,States,etc.): |[Add Attachment |Delete Attachment ||View Attachment *15.Descriptive Title of Applicant's Project: Tazlina Cordwood Fired Boiler District Heating System Design. Attach supporting documents as specified in agency instructions. Add Attachments ||Delete Attachments ||View Attachments | BUDGET INFORMATION -Non-Construction Programs OMB Number:4040-0006 Expiration Date:01/31/2019 SECTION A -BUDGET SUMMARY Grant Program Catalog of FederalFunctionorDomesticAssistance Estimated Unobilgated Funds New or Revised Budget Activity Number Federal Non-Federal Federal Non-Federat Total {a)(b)(c)(d){e){f)(9) .|0-5.Forest Service 10.674 $|$|$|27,500.00|/$|27,500.00/1$|55,000.00 ||He |IL |||||| ||||ie Totals $|$|${27,800.00]$27,500.00]$|55,000.00] Standard Form 424A (Rev.7-97) Prescribed by OMB (Circular A -102)Page 1 SECTION B -BUDGET CATEGORIES 6.Object Class Categories GRANT PROGRAM,FUNCTION OR ACTIVITY Total(1)(2)(3)(4)(5) 1.8.Forest Service Innovations FY 2017 a.Personnel $|_|s |$||$|$| b.Fringe Benefits ||||||||| c.Travel L L [|L ||| d.Equipment ||||[|[ e.Supplies |[|| f.Contractual |27,500.00|[27,500.00]||||55,000.00] g.Construction [|||||||| h.Other |}|Hh [I {| i.Total Direct Charges (sum of 6a-6h)27,500.00]|27,500.00]}|||s[55,000.00} ].Indirect Charges ||WoL I}b.$l.| k.TOTALS (sum of 6i and 6))$|27,500.00|/$|27,500.00|$|I$|$|55,000.00 7.Program Income $|\|s |${$|]$| Authorized for Local Reproduction Standard Form 424A (Rev.7-97) Prescribed by OMB (Circular A -102)Page 1A SECTION C -NON-FEDERAL RESOURCES (a)Grant Program {b)Applicant (c)State (d)Other Sources (e)TOTALS 3.U.S.Forest Service Innovations FY 2017 $|0.00]$27,500.00|$[|$27,500.00| 9.|HI HL || 10.||I |HH | 44.HW Lo 1 || 12.TOTAL (sum of lines 8-11)$|Jis |27,500.00|/¢|lis [27,500.00] SECTION D -FORECASTED CASH NEEDS Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 13.Federal sf 27,500.00]|lI$|27,500.00|/¢/lis || 14.Non-Federal $|27,500.00||||[27,500.00!||[ 15.TOTAL (sum of lines 13 and 14)$|55,000.00/1¢|I$|$5,000.00]/$|I$| SECTION E -BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a)Grant Program FUTURE FUNDING PERIODS (YEARS) (b)First (c}Second (d)Third (e)Fourth 16.U.S.Forest Service Innovations FY 2017 $|0.00}$|0.00]$|0.00]$|0.00] 17.|Ht |lal HL L Ht ||I]| |Ht |H |Hl | 20,TOTAL (sum of lines 16 -19)is |lisi lIs|lis| SECTION F -OTHER BUDGET INFORMATION 21.Direct Charges:[55,000 22.indirect Charges:[e 23.Remarks: Authorized for Local Reproduction - Standard Form 424A (Rev.7-97) Prescribed by OMB (Circular A -102)Page 2 U.S.Forest Service Wood Innovations Application -FY2017 Part 1:Cooperator Contact Information Category 1(Wood Energy)O Project Information Project Title:Tazlina Cordwood Fired Boiler District Heating System Design Applicant Location (City,State):|Tazlina,Alaska Project Cost &Cooperative Funding A.Cooperator Funding (S$):27,500 B.Requested Forest Service Funding ($):27,500 Cooperator Funding as a Percentage of Requested Forest Service Funding (A/B x 100): 100% Total Project Cost ($):55,000 Contact Information Financial Agreement Applicant Russell Scribner Tribal Administrator Native Village of Tazlina Box 87 Glennallen,Alaska 99588 Phone:(907)822-4375 Project Contact:Russell Scribner U.S.Forest Service Wood Innovations Application -FY2017 Part 1 (cont.):Narrative and Program of Work A.Basic Project Information e Project Title:Tazlina Cordwood-Fired Boiler District Heating System e Project Length:4 Months e Abstract:This project will involve the planning,engineering design,construction management,and installation of a cordwood-fired boiler module to provide hydronic heat to four buildings in the Village of Tazlina,Alaska.Underground insulated heat piping will be installed,as well as hydronic heating equipment in the buildings (baseboard heaters, cabinet unit heaters,or overhead hydronic unit heaters,as required).Provision will be made for connecting additional heat loads at a later time for a greenhouse and garage bay,if additional heat is available after a full heating season is completed.The AEA grant will involve the construction part of this project,and the USFS grant will help to cover the planning,engineering design,cost analysis,and permitting for this project. B.Project Goals and Objectives Statement of need: e This project is needed to supply biomass-fired heating systems for critical buildings that support the delivery of services to the people of the Village of Tazlina,Alaska.The cost of heating fuel can vary greatly and suddenly,and depends upon factors outside of Alaska.This biomass-fired system can have a stabilizing effect on the budgets of the village,and can also build greater self sufficiency for village government heating needs. Specific goals and objectives: e Provide biomass-heat to Community Hall/Emergency Shelter e Provide biomass-heat to Health Clinic e Provide biomass-heat to Tribal Office Building e Provide biomass-heat to Shop Building e Employ local cordwood harvesters and increase local cordwood energy market e Decrease dependence on fuel oil e Decrease risk of wildland fire in areas harvested e Increase moose browse in areas harvested e Utilize excess heat capacity from heat module to heat a garage bay and/or greenhouse,if available U.S.Forest Service Wood Innovations Application -FY2017 Develop a sense of ownership of the Heating System by the community. C.Program of Work &Technical Approach Description of the specific activities to be accomplished: Verify the buildings to be heated and the equipment used to heat these buildings Match the building heat load to the cordwood heat module Determine the amount of cordwood to be harvested annually to displace at least 80% of the present oil consumption for the buildings in question Perform an analysis of the economics and biomass needs for the cordwood-fired heating system Create the layout of the district heating system that will best serve the buildings in question Design the district heating system components,and select a heating module that will deliver the heat through the combustion of cordwood and hydronic heat fluid transfer to the buildings Describe methods to accomplish goals and objectives. A field trip will be made by the selected engineering firm to Tazlina to examine the site and buildings to be served by the district heating system.Floor plans will be sketched,building construction and insulation will be noted,and space available for heating equipment will be measured and photographed.This data will be necessary for sizing and placing of the heating equipment in the building in question. Optimal locations for arctic junction boxes forjoining the building heating systems to the district heat distribution piping will be determined,and sketched on the building floor plans and the site plan.Actual measurements will be taken for the lengths of the insulated piping between buildings and the proposed location of the heating module. Village members -will be employed as cordword harvesters by the Village of Tazlina to provide the necessary biomass for the heating module.They will be employed as contractors to the Village for this work,so the great majority of money spent on heating oil for Village government buildings will now be recirculated within the village at least once,rather than going out to fuel suppliers outside the Village.This change to at least 80%of oil displacement by cordwood means that $26,000 will go back into the Village.A greater sense of ownership by the community will also be fostered by providing their own heat to Village government buildings. A displacement of a minimum of 80%of fuel oil consumption will mean a much lower 3 U.S.Forest Service Wood Innovations Application -FY2017 dependence upon fuel oil.This would remove 80%of the volatile fuel oil price swings we have seen over the past decades in Alaska.This will produce a more stable economic environment for Village government by insulating itself from uncertainties in budgeting for heating.In the past,budgets have been greatly impacted by high and rapid increases in fuel oil prices.This project will minimize thise impacts. e Scientific wood harvesting,especially on firebreaks on Native Village Corporation and Ahtna Regional Corporation lands will help to mitigate the hazards of large wildfires. This will increase safety for the Village of Tazlina. e Along with creating firebreaks,harvesting cordwood will allow more willow and alder to grow in the cleared areas,providing needed moose browse.This in turn will aid in increasing the moose population,which provides a significant source of nutrition for the people of Tazlina. e On the heating shoulder seasons (early fall and late spring),when heating loads on the buildings are still relatively low,the excess heating capacity could be used to extend the growing season of vegetables by heating a greenhouse.Locally produced vegetables will provide another source of healthy nutrition for the people of Tazlina. e Local people providing the source of heat for Village buildings,as well as operating the heating plant will see the connection between the cutting,gathering,seasoning, storing,and stoking the cordwood and the fruits of their labors-and seeing that they are a part of it,will develop that sense of ownership that comes from participating in an endeavor that is bigger than themselves and a major part of their community. Description of the work plan and timeline for activities: e The work plan is as follows.This assumes a Notice to Proceed (NTP)of March 1, 2017,but can be adjusted accordingly if the NTP date is moved either way. Task Number,Description Date/Duration U.S.Forest Service Wood Innovations Application -FY2017Tasks/Time Gae 1.Receive NTP 3-1-2017 2.Gather existing site information 3-1 to 3-3-2017 3.Engineer travel to Tazlina,conduct meeting,gather data 3-6 to 3-8-2017 47|Order Garn Heater,Insulated Pex Heat Dist.Piping 3-8 to 3-10-2017 3-18 to 3-22-2017 3-23 to 3-24-2017 3-27-2017 3-28 to 4-7-2017 4-10 to 4-14-2015 Fire Chief,make any revisions Design Heating System to 35%level,submit for review 6.Present Design to Village at meeting 7.Preliminary meeting with Fire Marshal 8.Complete design to 95%level 9.Village and Agencies review plans,make comments 10.Make revisions,submit plans to Fire Marshal,Villa equired 4-17 to 4-28-2017 "Issue 100%IFC Plan Set,ineer's Cost Estimate 4-29 to 4-30-2017 Project moves to Procurement and Construction Phase 4-30-2017 (00%Design «fs b..If n>las Shep Anticipated project outcomes,deliverables,and desired results: The main project outcome will be a ready-for-construction plan set,with buy-in by the Village of Tazlina,approved for construction by the State of Alaska Fire Marshal.This will be the main deliverable. In addition,a harvest plan will be produced by the Ahtna Land Department for the Native Village of Tazlina. The desired result will be a cordwood-fired district heating system that will serve the community on a sustainable basis. Progress will be measured by milestones: 1.WRWNEngineering Design NTP Kickoff meeting completed,information gathered,comments taken and recorded 35%Level Drawings reviewed,completed,and accepted 95%drawings reviewed by agencies,community,and Fire Marshal,all approved 100%Issued for Construction drawings issued Description of _industry involvement: e Garn Representative will be consulted on the design and application of the Garn 5 U.S.Forest Service Wood Innovations Application -FY2017 Heating unit for the application at Tazlina. Description of communication and outreach activities: e Akickoff meeting to present the district heating plan,and to obtain comments and suggestions from the village officials and the public e The plan set will be submitted to the Village for public comment. e The plan set will be submitted to the Village for public comment,and a public meeting will be held to take any comments and suggestions before the plan set is finalized and submitted to the State Fire Marshal.The Village Fire Chief and volunteer fire department will be consulted concerning the safety aspects of the location and other pertinent details of the design. D.Project Impact The annual demand for 60 cords of wood will provide income for self-employed local village members who cut firewood.Forthoseinthe lower skilled workforce,this opportunity will make a significant difference in their ability to pay bills.For some tribal members,it is a great job opportunity,especially for those who depend on seasonal work.Cutting firewood is a year round financial opportunity.A woodcutter's investment in vehicles,saws, and safety equipment can also be used to harvest wood for their personal use.The Operation and Maintenance of the boiler will create local job hours for a local employee. The benefits to the Federal lands that are adjacent to the harvest areas on Ahtna lands are hazardous fuel reduction and saving carbon credits.Many areas are reachinga fire climax state due to aggressive fire suppression in the past 50 years.The areas of focus are defined by the Ahtna Land Department and the Native Village of Tazlina Forest Health program.In general,the areas are selected to mitigate forest fires around the village.While harvesting wood and reducing other fuels around buildings,the risk of a rapid and and hot wildfire is also reduced.Removing flammable material within 30 feet of buildings will allow firefighters a safer,defendable distance to protect against structure fires.|Moose browse is further enhanced through the Tribal Wildlife Grant (TWIG)which has employed locals.In conjunction with wood harvest,mechanical treatments such as scarification and mastication to open up stands and stimulate production of willow,aspen and suitable browse have and will continue to be used.The enhanced moose habitats will be in more accessible areas for subsistence harvests and increase moose habitat off the highway system hopefully reducing road kill accidents.|The boiler requirements will expand and stabilize the local market for cordwood.66 cords would roughly constitute a 15%increase of local current 6 U.S.Forest Service Wood Innovations Application -FY2017 state land harvest. E.Qualifications of Team and Partners Key personnel qualifications-eapabmittes,-certifications,experience on related projects:Engineering consyttant CE2 Engineers had had extensive experience in a variety of inSluding: ¥Study and m for Tok School Wood Chip Fired boiler project Y¥Applications preparation for Alaska State AEA grants for Wood Chip Fired boiler projects at Delta Junction School and Glennallen School complex ¥Studies for wood chip fired projects at Kenny Lake School and Haines Borough v¥Numerous studies on the feasibility of cordwood fired heating systems for Schools and other buildings,such as Susitna Valley High School,and Tanana Public School. ¥Design of cordwood fired heating systems for Gulkana Village,Tanana Public Schools,Coffman Cove School,Kokhanok Village,Tanana Water Treatment Plant and Washeteria. F.Annual Progress Reports and Final Reports A success story will be provided by the Tribal Administrator of the Native Village of Tazlina,Russell Scribner,Box 87,Glennallen,AK 99588.It will be submitted via e-mail as a Word document. G.Budget Summary and Justification in Support of SF-424A 1.Budget Table U.S.Forest Service Wood Innovations Application -FY2017 Categories Forest Service Cooperator's Total Share Share 1.Personnel 2.Fringe benefits 3.Travel 4.Equipment (CNC only) 5.Supplies/Materials 6.Contractual (identify below)$27,500 $27,500 $55,000 7.Construction N/A 8.Other (identify below) 9.Direct charges $27,500 $27,500 $55,000 10.Indirect charges 27,50011.Total >$27,500 $55,000$27,500 100% 5 5%%%% 50% 12.Percentage of Total 5 5 4100 Explanation and details for use of Forest Service Requested Funds in Category 6 What 15fleallowablepedtch pal-o? 1? 4:373:1? (Contractual):The funds will be used to design the cordwood fired boiler district heating system which includes:gathering existing site information,ordering the proper size Garn Heater and amount of insulated Pex heat pipe,issuing IFC 8 11 A,eee a .WZ \Con ference -¥Per 0,™ i L if . .47-16 Travel Per Djan COLUMN TOTALS THIS PAGE COLUMN TOTALS ADDITIONAL PAGES COLUMN TOTALS ALL PAGES Claimant's Certification:The facts stated herein or on supporting documents are correct in accordance with TOTALestablishedregulations,and unused tickets were returned.tlie} [LESS |Dx Y B/C F tenaCLAIMANT'S SIGNATURE:Repay PAIO DIRECTLY BY STATE Of AK (CTS/VISA/TR)AMOUNT Alaska Airlines $468.90 [2/16/21 Cape Fox Lodge 216.0)E77; Lf G/L ACCOUNT DESCRIPTION 17-043 Ketchikan 4-10 Pi vy « 7 tl.Desig Can.done Po,less Then USFS $27 60061h,AEA -F12,506 3/4 Or Cia;lar 7,oo or Does f htewesley,©50/50?Tt Stays 50/00 Ye ho LfberngawconSiclenaftenderingScon/+q U.S.Forest Service Wood Innovations Application -FY2017 Plan Set with Engineer's Cost Estimate and move the project to the Procurement and Construction phase. 2.Cooperator (Matching)Contributions Table *NOT including U.S.Forest Service contributions Cooperator .In-KindCashMaterials.Total Name Services Alaska Energy Authority $27,50027,500(Grant Award)> Totals $27,500 $27,500 U.S.Forest Service Wood Innovations Application -FY2017 10 OMB Number:4040-0007 Expiration Date:01/31/2019 ASSURANCES -NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response,including time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding the burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to the Office of Management and Budget,Paperwork Reduction Project (0348-0040),Washington,DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE:Certain of these assurances may not be applicable to your project or program.If you have questions,please contact the As the duly authorized representative of the applicant,|certify that the applicant: 1. If such is the case,you will be notified. Has the legal authority to apply for Federa!assistance and the institutional,managerial and financial capability (inctuding funds sufficient to pay the non-Federal share of project cost)to ensure proper planning,management and completion of the project described in this application. Will give the awarding agency,the Comptroller General of the United States and,if appropriate,the State, through any authorized representative,access to and the right to examine all records,books,papers,or documents related to the award;and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest,or personal gain. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C.§§4728-4763)relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R.900,Subpart F). Will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L.88-352) which prohibits discrimination on the basis of race,color or national origin;(b)Title IX of the Education Amendments of 1972,as amended (20 U.S.C.§§1681- 1683,and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Previous Edition Usable Authorized for Local Reproduction awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. Act of 1973,as amended (29 U.S.C.§794),which prohibits discrimination on the basis of handicaps;(d) the Age Discrimination Act of 1975,as amended (42 U. S.C.§§6101-6107),which prohibits discrimination on the basis of age;(e)the Drug Abuse Office and Treatment Act of 1972 (P.L.92-255),as amended, relating to nondiscrimination on the basis of drug abuse;(f}the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970 (P.L.91-616),as amended,relating to nondiscrimination on the basis of alcohol abuse or alcoholism;(g)§§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C.§§290 dd-3 and 290 ee-3),as amended,relating to confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968 (42 U.S.C.§§3601 et seq.),as amended,relating to nondiscrimination in the sale, rental or financing of housing;(i)any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made;and,(j)the requirements of any other nondiscrimination statute(s)which may apply to the application. Will comply,or has already complied,with the requirements of Titles iI and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.91-646)which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs.These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. .Will comply,as applicable,with provisions of the Hatch Act (5 U.S.C.§§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Standard Form 4248 (Rev.7-97) Prescribed by OMS Circular A-102 9.Will comply,as applicable,with the provisions of the Davis- Bacon Act (40 U.S.C.§§276a to 276a-7),the Copeland Act (40 U.S.C.§276c and 18 U.S.C.§874),and the Contract Work Hours and Safety Standards Act (40 U.S.C.§§327- 333),regarding labor standards for federally-assisted construction subagreements. 10.Will comply,if applicable,with flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973 (P.L.93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11.Will comply with environmental standards which may be prescribed pursuant to the following:(a)institution of environmental quality controj measures under the National Environmental Policy Act of 1969 (P.L.91-190)and Executive Order (EO)11514;(b)notification of violating facilities pursuant to EO 11738;(c)protection of wetlands pursuant to EO 11990;(d)evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.§§1451 et seq.);(f)conformity of Federal actions to State (Clean Air)implementation Plans under Section 176(c)of the Clean Air Act of 1955,as amended (42 U.S.C.§§7401 et seq.);(g)protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,as amended (P.L.93-523); and,(h)protection of endangered species under the Endangered Species Act of 1973,as amended (P.L.93- 205). 12.Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C.§§1271 et seq.)related to protecting components or potential components of the national wild and scenic rivers system. 13.Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966,as amended (16 U.S.C.§470),EO 11593 (identification and protection of historic properties),and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.§§469a-1 et seq.). 14.Will comply with P.L.93-348 regarding the protection of human subjects involved in research,development,and related activities supported by this award of assistance. 15.Will comply with the Laboratory Animal Welfare Act of 1966 (P.L.89-544,as amended,7 U.S.C.§§2131 et seq.)pertaining to the care,handling,and treatment of warm blooded animals held for research,teaching,or other activities supported by this award of assistance. 16.Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.§§4801 et seq.)which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No.A-133, "Audits of States,Local Govemments,and Non-Profit Organizations.” 18,Will comply with all applicable requirements of all other Federal laws,executive orders,regulations,and policies governing this program. 19.Will comply with the requirements of Section 106(g)of the Trafficking Victims Protection Act (TVPA)of 2000,as amended (22 U.S.C.7104)which prohibits grant award recipients or a sub-recipient from (1)Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2)Procuring a commercial sex act during the period of time that the award is in effect or (3)Using forced labor in the performance of the award or subawards under the award. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE [eevee erro [TRISAL ApminisTeATZ | APPLICANT ORGANIZATION DATE SUBMITTED |WATIVE VILAGE OF TAZLINA {It TFANUARY 22,Q2oiT | Standard Form 424B (Rev.7-97)Back This form is available electronically. Form Approved -OMB No.0505-0025 Expiration Date:2/29/2016 )-3030 U.S.DEPARTMENT OF AGRICULTURE REPRESENTATIONS REGARDING FELONY CONVICTION AND TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS Note:Not a Corporation 1.APPLICANT'S NAME # You only need to complete this form if you are a corporation.A corporation includes,but is not limited to,any entity that has filed articles of incorporation in one of the 50 States,the District of Columbia,or the various territories of the United States including American Samoa,Federated States of Micronesia,Guam,Midway Islands,Northern Mariana Islands,Puerto Rico,Republic of Palau, Republic of the Marshall Islands,or the U.S.Virgin Islands.Corporations include both for profit and non-profit entities. The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C.552(a),as amended).The authority for requesting the following information for USDA Agencies and staff offices is in §744 and 745 of the Consolidated and Further Continuing Appropriations Act,2015,P.L.113-235,as amended and/or subsequently enacted.The information will be used to confirm applicant status concerning entity conviction of a felony criminal violation,and/or unpaid Federal tax liability status. According to the Paperwork Reduction Act of 1985 an agency may not conduct or sponsor,and a person is not required to respond to a collection of information unless it displays a valid OMB control number.The valid OMB control number for this information collection is 0505-0025.The time required to complete this information collection is estimated to average 15 minutes per response,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed, and completing and reviewing the collection of information. 2.APPLICANT'S ADDRESS (Including Zip Code)3.TAX ID NO. (Last 4 digits) # 4A.Has the Applicant been convicted of a felony criminal violation under Federal law in the 24 months preceding the date of application?YES NO 4B.Does the Applicant have any unpaid Federal tax liability that has been assessed,for which all judicial and administrative remedies have been exhausted or have sed,and that is not being paid in a ely manner pursuant to an agreement with the authority responsible for collecting the tax liability?YES NO Providing the requested information is voluntary.However,failure to furnish the requested information will make the applicant ineligible to enter into a contract,memorandum of understanding,grant,loan,loan guarantee,or cooperative agreement with USDA. D D =Df\:f 5A.APPLICANT'S SIGNATURE (BY) Russell Scribner 5B.TITLE/RELATIONSHIP OF THE INDIVIDUAL IF SIGNING IN A REPRESENTATIVE CAPACITY Tribal Administrator 5C.DATE SIGNED (MM-DD-YYYY) 1-22-2017 The U.S.Department of Agriculture (USDA)prohibits discrimination in all of its programs and activities on the basis of race,color,national origin,age,disability,and where applicable, sex,marital status,familial status,parental status,religion,sexual orientation,political beliefs,genetic information,reprisal,or because all or part of an individual's income is derived from any public assistance program.(Not all prohibited bases apply to all programs.)Persons with disabilities who require alternative means for communication of program information (Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at (202)720-2600 (voice and TDD).To file a complaint of discrimination,write to USDA, Assistant Secretary for Civil Rights,Office of the Assistant Secretary for Civil Rights,1400 Independence Avenue,S.W.,Stop 9410,Washington,DC 20250-9410,or call toll-free at (866)632-9992 (English)or (800)877-8339 (TDD)or (866)377-8642 (English Federal-relay)or (800)845-6136 (Spanish Federal-relay).USDA is an equal opportunity provider and employer. Rev:01/15 Destroy all previous copies :OMB 0596-0217AsUSDA,Forest Service FS 1500-35 CERTIFICATION REGARDING LOBBYING Applicants should also review the instructions for certification included in the regulations before completing this form.Signature on this form provides for compliance with certification requirements under 7 CFR 3018,Certification Regarding Lobbying.The certifications shall be treated as a material representation of fact upon which reliance will be placed when the U.S.Forest Service determines to award the covered transaction,grant,or cooperative agreement. Lobbying The undersigned certifies,to the best of his or her knowledge and belief,that: (1)No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. (2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL,'Disclosure Form to Report Lobbying.'in accordance with its instructions. (3)The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts,subgrants,and contracts under grants, loans,and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31,U.S.Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. As the duly authorized representative of the applicant,I hereby certify that the applicant will comply with the above applicablecertification. ros ymforSeeRESeanooNe:Pan Pa!MY ey re - Vee .poi rarer rR Oe ST aLiaamFwgODRMONACEopeo:ae are :SET ARS APPLICANT'S SIGNATURE (BY) flvaretl Aemsrer Tribal TITLE/RELATIONSHIP OF THE INDIVIDUAL IF SIGNING IN A REPRESENTATIVE CAPACITY Adm istretor DATE SIGNED (MM-DD-YYYY) onscory Jd,20/7t Revised 11-25-2013 This form is available electronically.Form Approved -OMB No.0505-0027 Expiration Date:12/31/2018 AD 21049)(USEXA Cc Certification Regarding Drug-Free Workplace Requirements (Grants) Alternative I --For Grantees Other Than Individuals The following statementis made in accordance with the Privacy Act of 1974 (5 U.S.C.§552(a),as amended).This certification is required by theregulationsimplementing§§5151-5160 of the Drug-Free Workplace Act of 1998 (Pub.L.100-690,Title V,Subtitle D:41 U.S.C.§8101 et seq.),and 2 C.F.R.Parts 182 and 421.The regulations were amended and published on June 15,2009,in 74 Fed.Reg.28150-28154 and on December 8,2011,in 76 Fed.Reg.76610-76611.Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the grant. According to the Paperwork Reduction Act of 1995 an agency may not conduct or sponsor,and a person is not required to respond to a collection ofinformationunlessitdisplaysavalidOMBcontrolnumber.The valid OMB contro!numberforthis information collection is 0505-0027.The time requiredtocompletethisinformationcollectionisestimatedtoaverage15minutesperresponse,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.The provisions of appropriate criminal and civil fraud privacy,and other statutes may be applicable to the information provided. (Read Instructions On Page Three Before Completing Certification) A.The grantee certifies that it will or will continue to provide a drug-free workplace by: 1.Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2.Establishing an ongoing drug-free awareness program to inform employees about - a.The dangers of drug abuse in the workplace; b.The grantee's policy of maintaining a drug-free workplace; c.Any available drug counseling,rehabilitation,and employee assistance programs;and d.The penalties that may be imposed upon employees for drug-abuse violations occurring in the workplace. 3.Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (A.1.). 4.Notifying the employee in the statement required by paragraph (A.1.)that,as a condition of employment under grant,the employee will - a.Abide by the terms of the statement;and b.Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5.Notifying the agency in writing,within ten calendar days after receiving notice under subparagraph (A.4.b.) from an employee or otherwise receiving actual notice of such conviction.Employers of convicted employees must provide notice,including position title,to every grant officer on whose grant activity the convicted employee was working,unless the Federal agency has designated a central point for the receipt of such notices.Notice shall include the identification number(s)of each affected grant; 6.Taking one of the following actions,within 30 calendar days of receiving notice under subparagraph (A.4.b.), with respect to any employee who is so convicted - a.Taking appropriate personnel action against such an employee,up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973,as amended;or b.Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal,State,or,local health,law enforcement,or other appropriate agency; 7.Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (A.1.through A.6.). B.The grantee may insert in the space provided below the site(s)for the performance of work done in connection with the specific grant: PLACE OF PERFORMANCE (Street Address,City,County,State,Zip Code)mie WO Recherdson Highway,blerallen,AK 995865 Check [J if there are workplaces on file that are not identified here, iat rr re ireoe Vee ey ae ge ae egee SG pa RD Meet reae]:a -"a)whole to wo oe :ty tot "et a ice)ORGANIZATION NAME :-SE /AWARD NUMBER OR PROJECT NAMENatrveVillageotTazlina.Taz lira Cordnod Fired Borkr Deintt Hea hry NAME(S)AND TITLE(S)OFAUTHORIZED REPRESENTATIVE(S)System DES/9nRussellStrrbaerTribalAdmruistrafor SIGNATURE(S)iY,fMeader DATE lon del,OV The U.S.Department of Agriculture (USDA)prohibits discrimination in all of its programs and activities on the basis of race,color,national origin,age,disabilily,and where applicable,sex,marital status,familial status,parental status,religion,sexual orientation,political bekefs,genetic information,reprisal,or because all or part of an individual's income is derivedfromanypublicassistanceprogram.(Not ail prohibited bases apply to all programs).Persons with disabilities who require altemative for comm tion of program information (Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at (202)720-2600 (voice and TDD).To file a complaint of discrimination,write to USDA, Assistant Secretary for Civil Rights,Office of the Assistant Secretary for Civil Rights,1400 independence Avenue,S.W.,Stop 9410,Washington,DC 20250-9410,or call toll-free at(866)632-9992 (Engiish)or (800)877-8339 (TDD)or (866)377-8642 (Engfish Federal-relay)or (800)845-6136 (Spanish Federal-relay).USDA is an equal opportunity provider andemployer. oom]Se en Form AD-1049 (REV 12/15) Page 2 of3 Instructions for Certification (1)By signing and submitting this form,the grantee is providing the certification set out on pages one and two in accordance with these instructions. (2)The certification set out on pages one and two is a material representation of fact upon which reliance is placed when the agency awards the grant.If it is later determined that the grantee knowingly rendered a false certification,or otherwise violates the requirements of the Drug-Free Workplace Act,the agency,in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. (3)Workplaces under grants,for grantees other than individuals,need not be identified on the certification.If known,they may be identified in the grant application.If the grantee does not identify the workplaces at the time of application,or upon award,if there is no application,the grantee must keep the identity of the workplace(s)on file in its office and make the information available for Federal inspection.Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. (4)Workplace identifications must include the actual address of buildings (or parts of buildings)or other sites where work under the grant takes place.Categorical descriptions may be used (e.g.,all vehicles of a mass transit authority or State highway department while in operation,State employees in each local unemployment office,performers in concert halls or radio studios). (5)If the workplace identified to the agency changes during the performance of the grant,the grantee shall inform the agency of the change(s).If it previously identified the workplaces in question,see paragraph (3)above. (6)Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification.Grantees'attention is called,in particular,to the following definitions from these rules: e "Controlled substance”means a controlled substance in Schedules I through V of the Controlled Substances Act,21 U.S.C. §812,and as further defined by 21 C.F.R.§§1308.11-1308.15. «"Conviction”means a finding of guilt (including a plea of nolo contendere)or imposition of sentence,or both,by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes. e "Criminal drug statute”means a Federal or non-Federal criminal statute involving the manufacture,distribution,dispensing,use, or possession of any controlled substance. e "Employee”means the employee of a grantee directly engaged in the performance of work under a grant,including:(i)all "direct charge”employees (ii)all "indirect charge”employees unless their impact or involvement is insignificant to the performance of the grant and,(iii)temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll.This definition does not include workers not on the payroll of the grantee (e.g.,volunteers,even if used to meet a matching requirement,consultants or independent contractors not on the grantee's payroll,or employees of subrecipients or subcontractors in covered workplaces). Form AD-1049 (REV 12/15) Page 3 of3 This form is available electronically.Form Approved -OMB No.0505-0027 Expiration Date:12/31/2018 (usin EOL Certification Regarding Debarment,Suspension,and Other Responsibility Matters Primary Covered Transactions The following statement is made in accordance with the Privacy Act of 1974 (5 U.S.C.§552(a),as amended).This certification is required by the regulations implementing Executive Order 12549,Debarment and Suspension,and 2 C.F.R.§180.335,Participants'responsibilities.The regulations were amended and published on August 31,2005,in 70 Fed.Reg.51865-51880.Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the proposed covered transaction. According to the Paperwork Reduction Act of 1995 an agency may not conduct or sponsor,and a person is not required to respond to a collection ofinformationunlessitdisplaysavalidOMBcontrolnumber.The valid OMB contro!numberforthis information collection is 0505-0027.The time requiredtocompletethisinformationcollectionisestimatedtoaverage15minutesperresponse,including the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.The provisions of appropriatecriminalandcivilfraudprivacy,and other statutes may be applicable to the information provided. (Read Instructions On Page Two Before Completing Certification) A.The prospective primary participant certifies to the best of its knowledge and belief,that it and its principals: 1.Are not presently debarred,suspended,or proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any Federal department or agency; 2.Have not within a three-year period preceding this proposal been convicted of or had a civil judgment renderedagainstthemforcommissionoffraudoracriminaloffenseinconnectionwithobtaining,attempting to obtain,or performing a public (Federal,State or local)transaction or contract under a public transaction;violation of Federal or State antitrust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen property; 3.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,State or local)with commission of any of the offenses enumerated in paragraph (A.2.)of this certification;and 4.Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal,State or local)terminated for cause or default. B.Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this proposal. rere an ae eg hy i os beg eres ha oe Ae,ae eee #ae ORGANIZATION NAME PR/AWARD NUMBER OR PROJECT NAMENahveV,lage 0 £Taz li Ne;Tazling Cordujood-Fited BorlerNAME(S)AND TITLE(S)OF AUTHORIZED REPRESENTATIVE(S)Disirrtt [tla TyRusselServbhner,Trrbal Admi ar Spraper System Design SIONATURESY/"/Y de rebrer DATE pon 22 20/7TheU.S.Department of Agriculture (USDA)prohibits discriminationin all of its programs andactivitieson the basis ofrace,color,national origin,oe disability,and where applicable,tex,manital status,familial status,parenial status,religion,sexual orientation,political beliefs,g orb all or part of an individual's income is derivedromanypubiicassistanceprogram.(Not all prohibited bases apply to ail programs).Persons with disabilities who require alternative means for communication of programnformation(Braille,large print,audiotape,etc.)should contact USDA's TARGET Center at (202)720-2600 (voice and TDD).To fite a complaint of discrimination,write to USDA, Assistant Secretary for Civil Rights,Office of the Assistant Secretary for Civil Rights,1400 Independence Avenue,S.W.,Stop 9410,Washington,DC 20250-9410,or call toll-free at (866)632-9992 (English)or (800)877-8339 (TDD)or (886)377-8642 (English Federal-relay)or (800)645-6136 (Spanish Federa-relay).USDA is an equal opportunity provider and employer. Instructions for Certification (1)By signing and submitting this form,the prospective primary participant is providing the certification set out on page 1 in accordance with these instructions. (2)The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction.The prospective participant shall submit an explanation of why it cannot provide the certification set out on this form. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction.However,failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. (3)The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction.If it is later determined that the prospective primary participant knowingly rendered an erroneous certification,in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default. (4)The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. (5)The terms "covered transaction,”"debarred,”"suspended,”"ineligible,""lower tier covered transaction,”"participant,”"person,” "primary covered transaction,""principal,”"proposal,"and "voluntarily excluded,"as used in this clause,have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549,at 2 C.F.R.Parts 180 and 417,You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. (6)The prospective primary participant agrees by submitting this form that,should the proposed covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,unless authorized by the department or agency entering into this transaction. (7)The prospective primary participant further agrees by submitting this form that it will include the clause titled "Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions,”provided by the department or agency entering into this covered transaction,without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (8)A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred,suspended,ineligible,or voluntarily excluded from the covered transaction,unless it knows that the certification is erroneous.A participant may decide the method and frequency by which it determines the eligibility of its principals.Each participant may,but is not required to,check the System for Award Management (SAM)database. (9)Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faiththecertificationrequiredbythisclause.The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. (10)Except for transactions authorized under paragraph (6)of these instructions,if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,debarred,ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to the Federal Government,the department or agency may terminate this transaction for cause or default, Form AD-1047 (REV 12/15) Page2 of2 &USDA Forest Service OMB 0596-0217 FS-1500-22 FINANCIAL CAPABILITY QUESTIONNAIRE FISCAL YEAR: Adequate accounting systems should meet the following criteria as outlined in the Office of Management and Budget's (OMB)Circular of Uniform Administrative Requirements,Cost Principles,and Audit Requirements found in 2 CFR Part 200,as implemented by USDA regulations 2 CFR Part 400. (1)Accounting records should provide information needed to adequately identify the receipt of funds under each grant awarded and the expenditure of funds for each grant. (2)Entries in accounting records should refer to subsidiary records and/or documentation which support the entry and which can be readily located. (3)The accounting system should provide accurate and current financial reporting information. (4)The accounting system should be integrated with an adequate system of internal controls to safeguard the funds and assets covered,check the accuracy and reliability of accounting data,promote operational efficiency,and encourage adherence to prescribed management policies. APPLICANT ORGANIZATIONAL INFORMATION 1.Name of Organization and Address: Native Village of Tazlina P.O.Box 87 Glennallen,AK 99588 2.Authorized Representative's Name and Title:Russell Scribner,Tribal Administrator 3.Phone:907 -822 -4375 ext.225 4.Fax:907 -822 -5865 |5.Email: prog.mang.tazlina@cvinternet.net 6.Year Established:7.Employer Identification Number (EIN):|8.DUNS Number: 1972 92 -0068390 089 -64 -7056 9.Type of Organization:Tribal Government , 10.Approximate Number of Employees:8 Full Time (Paid):5 Part Time (Paid):3 Full Time (Volunteer):0 Part Time (Volunteer):0 FEDERAL AUDIT DATA 11.Have you been audited by a Federal agency?:(J Yes [J No oS please indicate the type:OMB A-133 Single Audit (required of institutions that annually expend over $750,000 in federal funds [1]Incurred Cost [J Accounting System (J Timekeeping 12.Date of Last Federal Audit/Review (m/d/yyyy):Audit Agency/Firm: If findings are reported,explain: FINANCIAL STATEMENT AUDIT DATA 13.Date of Last Financial Statement Audit:|Fiscal Period Audited: Audit Firm: Auditor's Opinion on Financial Statement:|(]Unqualified Opinion L]Qualified,Disclaimer or Adverse Opinions if other than unqualified,state reason: Page 1 of 4 Revised 11-25-2013 &USDA Forest Service OMB 0596-0217 FS-1500-22 lf you have not had an audit completed in the last two years,please submit a copy of your most recent tax forms (990 for non-profits).If you do not have a current tax form,please explain:We only report to the Federal Government. ACCOUNTING SYSTEM 14.Has any Government Agency rendered an official written opinion concerning the adequacy of the accounting system for the collection,identification and allocation of costs under Federal contracts/grants?DlYes [No 15.If yes,provide name and address of Agency performing review:Attach a copy of the latest review and any subsequent correspondence,clearance documents,etc. 16.Which of the following best describes your accounting system: J Manual [J Automated [[]Combination 17.Does the accounting system identify the receipt and expenditure |-J Yes [No [JNotSure of program funds separately for each grant? 18.Does the accounting system provide for the recording of KlYes CINo [JNotSure expenditures for each grant/contract by budget cost categories shown in the approved budget? 19.Does the accounting system provide for the recording of cost DiYes eal No []Not Suresharingormatchforeachgrant?Can you ensure that documentation _ is available to support recorded match or cost share? 20.Are time distribution records maintained for each employee that Kl Yes CJNo [J NotSure specifically identify effort charged to a particular grant or cost objective? 21.Does the accounting/financial system include budgetary controls |Dd Yes [LJNo (1)Not Sure to preclude incurring obligations or costs in excess of total funds available for a grant? 22.Does the accounting/financial system include budgetary controls |[}Yes [JNo (Not Sure to preclude incurring obligations or costs in excess of total funds available for a budget cost category (e.g.Personnel,Travel,etc.)? 23.Is your organization generally familiar with the existing regulation |[-]Yes [LJNo [J]Not Sure and guidelines containing the Cost Principles and procedures for the determination and allowance of costs in connection with Federal grants? FUNDS MANAGEMENT 24.Is a separate bank account maintained for Federal grant funds?Yes LJNo 25.If a separate bank account is not maintained,can the Federal Kl Yes [INo grant funds and related expenses be readily identified? PROPERTY STANDARDS,PROCUREMENT STANDARDS, AND TRAVEL POLICIES PROPERTY STANDARDS 26.Does your property management system(s)provide for KlYes [JNo []Not Sure maintaining:(1)a description of the equipment;(2)an identification number,(3)source of the property,including the award number;(4) where title vests;(5)acquisition date;(6)federal share of property cost;(7)location and condition of the property;(8}acquisition cost;& (9)ultimate disposition information? Page 2 of 4 Revised 11-25-2013 &USDA Forest Service OMB 0596-0217 FS-1500-22 27.Does your property management system(s)provide for a physical Yes [JNo LJNotSure inventory and reconciliation of property at least every two years? 28.Does your property management system(s)provide controls to Kl Yes [JNo [JNotSure insure safequards against loss,damage or theft of the property? PROCUREMENT STANDARDS 29.Does your organization maintain written procurement procedures |DJ Yes LINo (CJNotSurewhich(1)avoid unnecessary purchases;(2)provide an analysis of lease and purchase alternatives;and (3)provide a process for Soliciting goods and services? 30.Does your procurement system provide for the conduct to ensure |X}Yes [No [1]Not Sure selection on a competitive basis and documentation of cost or price analysis for each procurement action? 31.Does your procurement system include provisions for checking the}L]Yes [No [&]Not Sure "Excluded Parties List”system for suspended or debarred sub- grantees and contractors,prior to award?www.sam.gov TRAVEL POLICY 32.Does your organization maintain a standard travel policy or,ifno |)Yes [No []Not Sure policy exists,does your organization adhere to rates and amounts established under 5 U.S.C.5701-11,("Travel and Subsistence Expenses;Mileage Allowances”),and policies under the Federal Acquisition Regulations at 48 CFR 31.205-46(a)? SUBRECIPIENT MANAGEMENT 33.(For Pass-through entities only).Does your organization have Kl Yes LINo [JNotSure controls in place to monitor activities of subrecipients,as necessary, to ensure that Federal awards are used for authorized purposes in compliance with laws,regulations,and the provisions of the award and that performance goals are achieved. INDIRECT COSTS 34.My organization has an established indirect cost rate LlYes KJNo [)NotSure 35.If my organization chooses to charge indirect costs to the Federal |X Yes []No []Not Sure award or use indirect costs as a match,you understand that you must prepare an indirect cost rate proposal and submit it to your cognizant Federal agency for approval.Alternatively,you may use a de minimus rate of 10%of modified total direct costs (MTDC). STANDARDS FOR FINANCIAL MANAGEMENT SYSTEMS AND APPLICANT CERTIFICATION |certify that the above information is complete and correct to the best of my knowledge. Signature:Kittle ly ,of, Name:Waassel\OCribnerTitle:Tr\\on\_Ad ni Strat Page 3 of 4 Revised 11-25-2013 1 NATIVE VILLAGE OF TAZLINA REQUEST FOR PROPOSAL For Wood-fired boiler project INTRODUCTION AND BACKGROUND PURPOSE OF THE REQUEST FOR PROPOSAL Native Village of Tazlina (NVT)is seeking 1)engineering services to provide design and construction administration for a biomass heating system for the Native Village of Tazlina office complex,2)design of bidconstruction-ready plans for installation of an appropriately-sizedindoorcordGarr-wood-fired boiler_tied into the existing diesel-firedsystemsusedtoheattheofficecomplex,and 3)construction management of the designed boiler system]The project ___..--Commented [DLS1]:Make it apparent here that this is design should include a building to house the Gara-cordwood boiler system and firewood storage.The plan should for design-build include a mechanical add-on for future heating for an add-on design for a greenhouse. By submitting a proposal,the Officer warrants that they are familiar with the Project requirements and are or will become aware of aware-ofthe conditions to be encountered.A site visit and stake holder kick-off meeting is strongly Ffecommendedrequire:facitita is familiarity. ADMINISTRATIVE Any questions concerning technical specifications,proposal format,or Scope.of Wark (SOW)requirements must bedirectedinwritingtaboth;eee {Formatted:Normal FECHNICAL-CONTACT pew -1 ti ing-technicatepecificati os-Sint tof iWok {SOs i $e ant be dicoctoed inyt2LiaAyTOOT wrtng-tor Russel Scribner,NVT Any-quest regarding posal f {rf .'fi Tribal Administrator directed ja-writing te: °.{Formatted:Justified } P.O.Box 87 Glennallen,AK 99588 Dan Smith,Alaska Energy Authority aN {Formatted:Number of columns:2 | (907)822-4375 office Proi Mar \ - (907)822-5865 fax Project Manager ;Formatted:Justified,Don't add space between prog.mang,tazlina@cvintemnet.net 813 W.NorthemLightsBlvd.paragraphs of the same style Anchorage,AK,99503 CONTRACTUAL CONTACT (907)744-1454 dsmith@aidea.org EA DUE DATES The due date for proposals is:<CHOOSE DATE 30 DAYS AFTER RELEASE>August Liasore {Formatted:Heading 3 2017 .{Formatted:HighlightAllproposalsmustbeemailedtoadministrativecontactsbythetimeanddatespecified# {Formatted:Font:Not Bold,Highlight(see above for mailing address).Any proposals received after the time and datespecifiedorseceipshallbeconsideredlateandnon-responsive;-Apny late proposals will not be evaluated for award.-Sy {Formatted:Superscript'{Formatted:Font:Not Bold AAAASRequest for Proposals Native Village of Tazlina 2 Schedule of events Po{Formatted:Heading 2 The Table below outline ntativ hedule of events.This schedule m bj han:NVT and other stake holders deem necessary. Task/Deliverable Start Date End Date a ------{Formatted Table Stake holders conclude selection process 8/1/2017 Stake holders issueReceive NTP 8/7/2017 freee ee {Formatted Table Gather existing site info 8/7/2017 8/14/2017 Site visit,Stakeholder meetin 8/14/2017 8/18/2017 35%design due (31/2 Present to NVT stake holders 9/4/2017 9/11/2017 Preliminary meeting with Fire Marshal 9/4/2017 9/11/2017 65%design due |9/30/2017 NVT and Agency review 10/1/2017 10/15/2017 95%design due 10/31/2017 10/31/2017 Fire Marshal,Village Fire Chief,NVT,Agency review/approve |11/30/2017 11/30/2017 Materials Procurement 12/1/2017 3/31/2018 Construction [4 2018 5/31/2018 mmissionin 6/1/2018 6/15/2018 As-Built Drawings and other final deliverables 6/30/2018 Sororee {Formatted:Normal _) GUIDELINES FOR PROPOSAL PREPARATION PROPOSAL SUBMISSION -{Formatted:Heading 3 } Award of the contract resulting from this RFP will be based upon the proposal that is most advantageous to Native aoe {Formatted:Font:Italic } |Commented {DLS2]:Verify any page numbers or self-*s.[references made before publishing Native Village of Tazlina reserves the right to:yO DAN Commented [DLS3]:Double check page numbers before publishingNaNBA,Reject any or all offers and discontinue this RFP process without obligation or liability to any potential SNS -Vendor Ny wf Formatted:Highlight|Award a contraction the basis of initial offers received,without discussions or requestsforthebestand final __wat Formatted:Highlightoffers!..wsOn\t"'NON f Formatted:Highlight The proposal will be submitted as set forth below.The proposal in response to this RFP will be incorporated into the vk'(Commented [DLS4]:Include AEA Standard scoring final agreement between Native Village of Tazlina and the selected Firm (s).The submitted proposals will include wy if Formatted:Highlighteachofthefollowingsections:9\'[Formatted:HighlightExecutiveSummary\;:V1 ted [RV5]:|don't know what this means (willScope,Approach,Deliverable,and Methodology \ommented [RV5](LI,°: anyone else?).They just going to award it to the first Additional Project Deliverables 'proposal received (initial offer?) Project Management Approach .P sa Commented [DLS6)]:This sounds vaguely like soleDetailedandItemizedPricingsourcing;a review and scoring will need to beAppendix:References conducted prior to awarding contracts.PaArpoOnsRequest for Proposals Native Village of Tazlina 7.Appendix:License,Insurance and Bonding 8.Appendix:Team Staffing 9.Appendix:Company Overview The detailed requirements for each of the above-mentioned sections are outlined in the Detailed Response Requirements section that follows. COMPLIANCE WITH LAWS The offer will observe and abide by all applicable laws,regulations and other rules of the State of Alaska or any other save the Native Village of Tazlina harmless from any and all liability or penalty that may be imposed or asserted by reason on the vendor's failure or alleged failure to observe and abide thereby. DETAILED RESPONSE REQUIREMENTS EXECUTIVE SUMMARY This section will present a high-level synopsis of the Vendor's responses to the RFP.The Executive Summary will be a brief overview of the engagement,and will identify the main features and benefits of the proposed work and total cost of the project. SCOPE,APPROACH,DELIVERABLES,AND METHODOLOGY Include detailed-an overview of procedures and technical expertise for the tasks listed below.Each task will include a description of each major type of work being requested of the vendor.The proposal will reflect each of the tasks listed below Commented [RV7]:Does tazlina have legal consideraitons to be aware of?If so,a contact there would be in order *General outline of A plan set plan set for design and installation of a Cordwood Fired Boiler system forthe___-----]Commented [RV8]:Isn't this the deliverable?ShouldNativeVillageofTazlinathatsupplementsthecurrentheatingsystem. e Plan to sSubmit the plans at various stages as out lined in the schedule of events to AEA,the Alaska Fire Marshall,and other stake holders for review.-and Rrevise plans as necessary and obtain approval to construct certificates for plans. e Plans for working with on-site manager.-and project stake holders to complete the project in the various stages outlined in the schedule of events.t)Fe-complete-preject_including-bu imitedto-pedormming i ie 9,arantcom ADDITIONAL DELIVERABLES Include descriptions of the types of progress reports used to summarize and provide detailed information monthly. Include sample reports as attachments to the proposal to provide an example of the types of reports that will be provided for this engagement.The plan should include a mechanical add-on for future heating for an add-on design for a 800-1000 square foot commercial greenhouse.Boilers will also need to be sized for the future commercial greenhouse add-on. 3 Request for Proposals Native Village of Tazlina perhaps request approach and methodology to develop complete plan set for... PROJECT MANAGEMENT APPROACH Include the method and approach used to manage the overall project and client correspondence.Briefly describe how the engagement proceeds from beginning to end. DETAILED AND ITEMIZED PRICING Include a fee breakdown by project task and pricing that includes a separate line item for travel expenses. APPENDIX:REFERENCES Provide three current references for which you have performed similar work. APPENDIX:LICENSES,INSURANCE AND BONDING The Offeror must provide: (1)Valid Aiaska Business license number, (2)Valid Alaska Professional Licensing information including,but not limited to,Construction Contractor and Electrical Administrator license numbers, (3)Status as an Alaskan Bidder (Offeror), (4)Carrier's name and policy number of Bonding,General Liability,and Workers Compensation Insurance,and (5)Employer (Tax)Identification Number or Social Security Number. APPENDIX:PROJECT TEAM STAFFING Provide 1)at least two references with knowledge of relevant work history. EVALUTION FACTORS FOR AWARD CRITERIA Any award to be made pursuant to this RFP will be based on the proposal with appropriate consideration given to operational,technical,cost,and management requirements.Evaluation of offers will be based upon the Vendor's responsiveness to the RFP and the total price quoted for all items covered by the RFP. The following elements will be the primary considerations in evaluating all submitted proposals and in the selection of a Vendor or Vendors: 1.Completion of all required responses in the correct format. The extent to which Vendor's proposed solution fulfills the Naive Village of Taziina's stated requirements as set out in this RFP. 3.Anassessment of the Vendor's ability to deliver the indicated service in accordance with the specifications set out in this RFP. 4.The Vendor's stability,experiences,and record of past performance in delivering such services. 5.Availability of sufficient high-quality Vendor personnel with the required skills and experience for the specific approach proposed,previous experience with Alaska Energy Authority and cordwood fired boilers. 6.Overall cost of Vendor's proposal. The Native Village of Tazlina may,at their discretion and without explanation to the prospective Vendor's,at any time, choose to discontinue this RFP without obligation to such prospective Vendors. 4 =Request for Proposals Native Village of Tazlina SCOPE OF WORK REQUIREMENTS Native Village of Tazlina is seeking engineering services to provide design and construction administration for a biomass heating system for the Native Village of Tazlina,Alaska.The bid-ready package will include design development,concept design to final design including cost estimates,bid documents,and construction administration. The Tazlina Office Complex has separate diesel-fired heating systems,including a diesel forced air system in the Taziina office,and forced air furnaces in the Community Hall.The project will require Gam cordwood-fired boilers. The heating system should be evaluated and a properly-sized system recommended. The design package should encompass a complete wood energy system including a structure to house the cordwood Gare-boiler and a 2-3 year supply of cordwood,installation of the boiler,and all materials and equipment required to distribute hot water through existing and/or new hydronic systems in the complex and future greenhouse. Based on previous experience with cordwood systems,the boiler needs to be housed in the same building as the firewood storage.This building will be an unoccupied utility building.We anticipate one appropriately-sized building to house the boiler and a two-to three-year supply of firewood.The design team should evaluate the building needs and recommend properly designed systems. ENGINEERING AND DESIGN TASKS WILL INCLUDE: 1.Specifications For: a.Boiler and wood storage building that are insulated and well-ventilated Boiler room equipment configuration and installation Tie-ins to all office buildings Future tie-ins to wood boiler for future greenhouseoaosIntegrationwithexistingdomestichotwatersystems f.Proper operations and maintenance requirements 2.Costs associated with this project 3.Bid ready construction drawings and submittal specifications 4.Estimated cost of the project and economic analysis of expected annual energy savings 5.Identification and submittal of fire marshal permit DELIVERABLES 1.Boiler/wood storage building design Specifications for: a.Integration with existing buildings b. Tie-in for future commercial greenhouse Fire marshal permit Engineer-signed drawings Construction-ready documents Operations and Maintenance manual Total cost breakdown Executive Summary Report:A document developed to summarize the scope,approach,findings and recommendations.PNOAAY5 Request for Proposals Native Village of Tazlina APPENDIX A:SCORING RUBRIC <------{Formatted:Heading1 <Include standard AEA scoring rubric> APPENDIX B:EXISTING FEASIBILITY STUDIES «------{Formatted:Heading1 See attached 6 Request for Proposals Native Village of Tazlina (/2/2017 ?1"Daft NATIVE VILLAGE OF TAZLINA REQUEST FOR PROPOSAL For Wood-fired boiler project INTRODUCTION AND BACKGROUND PURPOSE OF THE REQUEST FOR PROPOSAL Native Village of Tazlina (NVT)is seeking 1)engineering services to provide design and construction administration for a biomass heating system for the Native Village of Tazlina office complex,2)design of bid-ready plans for installation of an appropriately-sized Garn wood-fired b sad 0 the existing diesel-fired systems used to heat theofficecomplex.The project design should include a b Udind tohouse the Gam boiler system and nse.5)coerTheplanshouldincludeamechanicaladd-on for future heating for an add-on design for a greenhouse.3 Coe ST,c 'A'Ox,By submitting a proposal,the Officer warrants that they are familiar with the Project requirements and are aware of the conditions to be encountered.A site visit is strongly recommended., a ADMINISTRATIVE TECHNICAL CONTACT Any questions concerning technical specifications or Statement of Wok (SOW)requirements must be directed in writing to:S o7ee Russel Scribner,Tribal Administrator P.O.Box 87 Glennallen,AK 99588 (907)822-4375 office (907)822-5865 fax prog.mang.tazlina@cvinternet.net CONTRACTUAL CONTACT Any questions regarding proposal format must be directed in writing to: Dan Smith,AEA]should 9MeasroleSe UE DATES All proposals must be emailed to Russell Scribner @ prog.mang.tazlina@cvinternet.net (see above for mailingSele.address)Any proposals received after the time and date specified for receipt shall be considered late and non-pte;responsive.Any late proposals will not be evaluated for award. jase SCHEDULE OF EVENTS es xX oi Proulls betokground information,including a brief background on your company and your understanding of thePa-_client's needs and specific issues to be addressed.You may also choose to include the results of any related research,project history,and additional factors that impact the client's needs,such as socio-economic trends orr94ovimpendingregulations.og oe 1.Request for Proposals Native Village of Tazlina Show your understanding of the benefits the client can expect.For example,describe the risks--what might be lost-- if appropriate action is not taken and compare this to the benefits they can achieve with a positive course of action. If applicable,identify potential areas of concern for the client and how you can address them.Such items may be fundamental issues that appear trivial,but are often overlooked by competing proposals. Describe how your capabilities and proposed solution align with the client's goals for the project,including how your qualifications can uniquely address the current opportunity] GUIDELINES FOR PROPOSAL PREPARATION PROPOSAL SUBMISSION Award of the contract resulting from this RFP will be based upon the proposal that will be the most advantageous to Native Village of Tazlina in terms of cast,functionality,and other factors as specified in the Scope,Approach,Deliverables,and Methodology on.this RFP.A scoring rubric is at the end of this RFP. Native Village of Tazlina reserves the right to: °Mreject any or all offers and discontinue this RFP process without obligation or liability to any potential Vendor,e "Accept other than the lowest priced offer, e Award a contract on the basis of initial offers received,without discussions or requests for the best and final offers.ee dd proposals The proposal will be submitted as set forth below.The proposal in response to this RFP will be incorporated into the final agreement between Native Village of Taztina and the selected Firm (s).The submitted proposals will include each of the following sections: Executive Summary Scope,Approach,Deliverable,and Methodology Additional Project Deliverables , Project Management Approach Detailed and Itemized Pricing Appendix:References Appendix:License,Insurance and Bonding Appendix:Team Staffing Appendix:Company OverviewCARNtwWn>The detailed requirements for each of the above-mentioned sections are outlined in the Detailed Response Requirements section that follows. (COMPLIANCE WITH LAWS 2 The offer will observe and abide by all applicable laws,regulations and other rules of the State of Alaska or any other duly constituted public authority wherein work is done or services performed.The Offeror agrees to indemnify and save the Native Village of Tazlina harmless from any and all liability or penalty that may be imposed or asserted by reason on the vendor's failure or alleged failure to observe and abide thereby. Request for Proposals Native Village of Tazlina >"*/DETAILED RESPONSE REQUIREMENTS EXECUTIVE SUMMARY This section will present a high-level synopsis of the Vendor's responses to the RFP.The Executive Summary will be a brief overview of the engagement,and will identify the main features and benefits of the proposed work and total -cost of the project.oe eo,e GoRESCOPE,APPROACH,"DELIVERABLES,AND METHODOLOGY Include detailed procedures and technical expertise for the tasks listed below.Each task will include a description of each major type of work being requested of the vendor.The proposal will reflect each of the tasks listed below. e Aplan set for design and installation of a Cordwood Fired Boiler system for the Native Village of Tazlina that supplements the current heating system. e Submit the plans to the Alaska Fire Marshall for review and revise plans as necessary and obtain approval to construct certificates for plans. e Develop plan specifications and bid documents for construction of proposed cordwood fired boiler system. «Plans for working with on-site manager 1)To complete project,including but not limited to performing submittal reviews at 65%of our grant completion,and submittal of final report.'Func Froae™4 Bo An Syrkem ADDITIONAL DELIVERABLES aclude descriptions of the types of progress reports used to summarize and provide detailed information monthly. Include sample reports as attachments to the proposal to provide an example of thé typés of reports that will berovidedforthisengagement,The plan should Include :a mechanical add-on for future heating for an add-on des for a 800-1000 square foot commercial greenhouse.Boilers will also need to be sized for the future omreenhouseadd-on.Lutare Ox pans,ons Stab OnTS »alls troaal &0,\k, ROJECT MANAGEMENT APPROACH Include the method and approach used to manage the overall project and client correspondence.Briefly de how the engagement proceeds from beginning to end.Repe t 5 " (DETAILED AND ITEMIZED PRICINGIncludeafeebreakdownbyprojecttaskandpricing that includes separate line itemsfor travel expenses.anal Matcrv,ts APPENDIX:REFERENCES Provide three current references for which you have performed similar work.ZellLdle GContact Afo! ree kiya ur Qoges, APPENDIX:LICENSES,INSURANCE AND BONDING por The Offeror must provide: (1)Valid Alaska Business license number,(2)Valid Alaska Professional Licensing information including,but not limited to,Construction Contractor and Electrical Administrator license numbers, 3)Status as an Alaskan Bidder (Offeror), Carrier's name and policy number of Bonding,General Liability,and Workers Compensation Insurance,and Employer (Tax)Identification Number or Social Security Number: ee. 3 Request for Proposals Native Village of Tazlina APPENDIX:PROJECT TEAM STAFFING "Sitti with knowledge of relevant work history.Salt $x INpasthacesofre[evaat =with atleast we EVALUTION FACTORS FOR AWARD CRITERIA Any award to be made pursuant to this RFP will be based on the proposal with appropriate consideration given to operational,technical,cost,and management requirements.Evaluation of offers will be based upon the Vendor's responsiveness to the RFP and the total price quoted for all items covered by the RFP. The following elements will be the primary considerations in evaluating all submitted proposals and in the selection of a Vendor or Vendors: 1.Completion of all required responses in the correct format. The extent to which Vendor's proposed solution fulfills the Naive Village ofTazlina's stated requirements as set out in this RFP..an re 3.Anassessment of the Vendor's ability to deliver the indicated service in accordance with the specifications set out in this RFP. 4.The Vendor's stability,experiences,and record of past performance in delivering such services. _5.Availability of sufficient high-quality Vendor personnel with the required skills and experience for the specific approach proposed,previous experience with Alaska Energy Authority and cordwood fired boilers. 6.Overall cost of Vendor's proposal. foe on a .::.:roe ' The Native Village of Tazlina may,at their discretion and without explanation to the prospective Vendor's,at any time, choose to discontinue this RFP without obligation to such prospective Vendors. SCOPE OF WORK REQUIREMENTS Native Village of Tazlina is seeking engineering services to provide design and construction administration for a biomass heating system for the Native Village of Tazlina,Alaska.The bid-ready package will include design development,concept design to final design including cost estimates,bid documents,and construction administration. The Tazlina Office Complex has separate diesel-fired heating systems,including a diesel forced air system in the Tazlina office,and forced air furnaces in the Community Hall.The project will require Garn cordwood-fired boilers. The heating system should be evaluated and a properly-sized system recommended. The design package should encompass a complete wood energy system including a structure to house the Garn,boiler ang two-to three-year supply of cordwoo?installation of the boiler,and all materials and equipment requiredtodistributehotwaterthroughexistingand/or new hydronic systems in the complex and future greenhouse. Based on previous experience with cordwood systems,the boiler needs to be housed in the same building as the firewood storage.This building RS RACE one appropriately-sized building to 4 =Request for Proposals Native Village of Tazlina house the boiler and a two-to three-year supply of firewood.The design team should evaluate the building needs and recommend properly designed systems. ENGINEERING AND DESIGN TASKS WILL INCLUDE: 1.Specifications For: a.Boiler and wood storage building that are insulated and well-ventilated b.Boiler room equipment configuration and installation C._Tie-ins to all office buildings d.Future tie-ins to wood boiler for future greenhouse e.Integration with existing domestic hot water systems ahProper operations and maintenance requirements Costs associated with this project Bid ready construction drawings and submittal specifications Estimated cost of the project and economic analysis of expected annual energy savings Identification and submittal of fire marshal permitarkwh DELIVERABLES 1.Boiler/wood storage building design 2.Specifications for: a.Integration with existing buildings b.Tie-in for future commercial greenhouse Fire marshal permit Engineer-signed drawings Construction-ready documents Operations and Maintenance manual Total cost breakdown Executive Summary Report:A document developed to summarize the scope,approach,findings and recommendations. Constructor Tasks Lf if Teldec=)P rocurtmeen/t of Rother Unrt Book Cons Fone koonrelateokMetenrale rAGsithldAQo Constine han of Pos fer Bacldcag5Moy,Use enThing Conesaffreehnolny.a {6 ng>Lasfalleds,of Bole Unt of Disteret heatLeincledlestad-ots System /Loop ?As Bo-/ft Dw gs. Request for Proposals Native Village of TazlinaSONOAPPYW CE2 Ei s,Inc.Design and Construct 1 Cordwood Garn Module . AEA LABOR EXPENSES ..Misc.officeProfessionalServicesPrincipalin)Sr.Design|Construction;Project CAD |Core Crew|Core Crew}Core Crew)Procurement}Admin/expenses,Lodging &Sub-Type Charge |Engineer |Manager jCoordinator|Drafter |Plumber |Carpenter|Helper Mor clerical SUBTOTAL mileage,auto Per Diem consultants |GRAND TOTAL Task Number Rate $135 $155 $121 $113 $110 $93 $93 $93 $78 $73 LABOR ($)Subtotal (3) ENG1 Engineering/Design $270 $12,865 |$3,872 $1,243 $3,960 $0 $0 $0 $0 $730 $22,940 $450 $225 $8,200 $31,815 Hours 2 2 4 4 12 Project M:itrojectManagemen Cost]$270 |$310 $$452 $-$-$$.$-$292 |$1,324 _- $|$1,324 Preliminary site visit,site survey,evaluate foundation Hours 30 2 32 Car rental 2 days conditions Cost $-$4,650 $-$-$-$-$-$-$-{|$146 $4,796 $450 $450)$900 $5,696 Design system components,distribute 95%Issued for Hours 30 30 |60 Agency Review plan set with sheet specs Cost $-$4,650 $-$-$3,300 $-$-$-$-$$7,950 $8,200]$16,150 z .Hours 5 2 41 8 Submit to State Fire Marshal for approval to construct Cost =3775 ra é 3220 E rs =rs 73 $1,068 ra $1,068 Prepare cost estimate Hours 40 30 6 2 48 Cost $-$1,550 $3,630 $678 $-$-$-$-$-$146 $6,004 $+$6,004 Finalize/distribute 100%Issued For Construction plan HOURS 6 2 1 4 4 14 set,incorporating AEA &Fire Marshal comments COST $-$930 $242 $113 $440 $-$-$-$-$73 $1,798 $-$1,798 ENG2 Construct Gam Module $270 $4,650 $4,114 $678 30 $14,136 |$8,184 |$14,136 $2,808 $876 $49,852 $0 $0 $-$49,852 Project Management Hours 2 20 10 4 12 48 "9 Cost]$270 |$3,100 |$1,210 $452,|&$-$-$-$-$876 |$5,908 $-$5,908 .;.Hours 10 20 2.|32MaterialTakeoff(AEAt UjaterialTa(fo provide materials)Cost rs $1,550 $2,420 $226 é ra rs rs é rs $4,196 rs $4,196 ..F a Hours 4 30 34Receive/stage materials for construction &shipping Coal rs $404 rs e ¥é re $2,340 rs $2,824 rs $2,824 :.a Hours 40 40 40 120Build&late walls,floor,&ceiluild&insulate walls,floor,&ceiling Cosi|__$$-$-$-$-$3,720 |$3,720 |$3,720 $-$-$11,160 $|$11,160 Install sheetrock &metal studs on Garn heater,paint Hours 40 40 40 120 wall,floor,&ceiling,allow time to dry Cost $-$-$-$-$-$3,720 |$3,720 |$3,720 $-$-$11,160 $-$11,160 Instail Garn heater,combustion air,&exhaust,fit Hours 24 24 48 exterior components Cost]$-$-$-$-$-$2,232 $-$2,232 $-$-$4,464 $-$4,464 Install piping,fittings,valves,pumps HOURS 40 40 80 '''cost|-$-$-$-$-$-$3,720 $-$3,720 $-$-$7,440 $-$7,440 :.HOURS 4 4 4 12SirtforInstallationofelectrical&trol:uPPort for Installation of elecincal ®conwols cost]_$-&$$-$-$372_|$372 |$372 $$$1,116 $s]$4,116 .aoe HOURS 4 4 4 6 18Prepmodule&other materials for mobilization COST =.$-=372 $372 372 68 =$1584 $$7,584 ENG3 Construction Administration $270 |$10,230 |$1,936 $678 $0 $0 $0 $0 $1,248 $730 $15,092 $900 $900 $-$16,892 Project Manag t Hours 2 4 6 12 Cost}$270 $-$-$452 $-$-$-$-$-$438 $1,160 $-$1,160 seg Hours 4 6 16 26MobilizationCost+$620 $726 $-$-$-$-$-$1,248 $-$2,594 $-$2,594 1 ¢tal Site Inspections (two trips)Hours 50 2 4 56 arrental |4days Cost $-$7,750 $-$226 $-$-$-$-$-$292 $8,268 $900]$900]$900 $10,068 ....Hours 12 10 22Engineeringsupportduringconstruction(offtsite'id 9 supponaunng fon (offsite)Cost $1,860 $1,210 $-$-$-$-$-$-$-$3,070 $-$3,070 TOTAL HOURS 6 179 82 23 36 152 88 152 52 32 802 TOTAL COST $810)$27,745:$9,922."$2,599.$3,960.$14,136.$8,184,$14,136:$4,056,$2,336]$87,884 $1,350)$1,350 $9,550)$98,784) rt x x "NS,*" -69 Vv 160105 AEA Tazlina Biomass Fee Estimate ENG MY, Page1 of1 Printed:1/28/2076 4:15 PM CE2 Engineers,Inc.Design and Construct Tazlina Cordwood Garn Module AEA LABOR EXPENSES ..Misc.officerofessionalServicesPrincipalin|Sr.Design|Construction]Project CAD _{Core Crew]Core Crew|Core Crew|Procurement}Admin/expenses,Lodging &Sub-Type Charge Engineer |Manager |Coordinator|Drafter |Plumber |Carpenter}Helper Mgr clerical SUBTOTAL mileage,auto Per Diem consultants |GRAND TOTAL Task Number Rate $135 $155 $121 $113 $110 $93 $93 $93 $78 $73 LABOR (3)Subtotal ($) ENG1 Engineering/Design $270 |$12,865 |$3,872 |$1,243 |$3,960 $0.|)=($0 $0 $0 $730 |$22,940 $450 $225 $8,200 $31,815 Project Management Hours 2 2 4 4 ;129Cost]_$270 $310 $-$452 $-$-$-$-$-$292 |$1,324 $-$1,324 Preliminary site visit,site survey,evaluate foundation Hours 30 2 32 |_Carrental_2 daysconditionsCost$-$4,650 $-$-$-$-$-$-$-$146 $4,796 $450 $450 $900 $5,696 Design system components,distribute 95%Issued for Hours 30 30 60 Agency Review plan set with sheet specs Cost $-$4,650 $-$-$3,300 $-$-$-$-$-$7,950 $8,200 $16,150 ..Hours 5 2 1 8SubmittoStateFireMarshalforapprovaltotructubmittoStateFirepprovaltoconstrucCost-$775 $$-$220 $-$-$-$-$73 $1,068 $-$1,068 Prepare cost estimate Hours 10 30 6 2 48 Cost $-$1,550 $3,630 $678 $-$-$-$-$-$146 $6,004 $-$6,004 Finalize/distribute 100%Issued For Construction plan HOURS 6 2 1 4 1 14 set,incorporating AEA &Fire Marshal comments COST,$-$930 $242 $113 $440 $-$-$-$-$73 $1,798 $-$1,798 ENG2 Construct Garn Module $270 |$4,650 |$4,114 $678 $0 |$14,136 |$8,184 |$14,136 |$2,808 $876 |$49,852 $0 $0 $-$49,852 Project Management Hours 2 20 10 4 12 48}9 Cost]$270 |$3,100 |$1,210 $452 $-$-$-$-$-$876 |$5,908 $-$5,908 Hours 10 20 2 32MaterialTakeoff(AEA to provide materials(AEA to p als)Cost]$-$1,550 |$2,420|$226 $-$-$--$-$-$4,196 $|___$4,196 :...Hours 4 30 34iceive/stage materials for construction &shippingPping Cosi]__$-$-$484 $-$-$-$-$-$2,340 $-$2,824 $-$2,824 ..wy:Hours 40 40 40 120Build&insulate walls,floor,&ceilin 9 Cost _$-$--$-$-|$3,720 |$3,720 |$3,720 $-|$11,160 $|$11,160 Install sheetrock &metal studs on Garn heater,paint Hours 40 40 40 120 wall,floor,&ceiling,allow time to dry Cost $-$-$-$-$-$3,720 $3,720 $3,720 $-$-$11,160 $-$11,160 Install Garn heater,combustion air,&exhaust,fit Hours 24 24 48 exterior components Cost $-$-$-$-$-$2,232 $-$2,232 $-$-$4,464 $-$4,464 ..HOURS 40 40 80Installpiping,fittings,valves,pumpspiping,ming pump COST|__$-$-$-$-$-$3,720 $-$3,720 $-$-$7,440 $-$7,440 ..HOURS 4 4 4 12SupportforInstallationofelectrical&controlsPP cost|___$-$-$-$-$-$372 $372 $372 $-$-$1,116 $-$1,116 .ye gs HOURS 4 4 4 6 18Prepmodule&other materials for mobilization COST --$$rs $372 $372 $372 $468 $$1584 $-$1,58 aENG3ConstructionAdministration$270 |$10,230 |$1,936 $678 $0°$0 $0 $0 $1,248 $730 $15,092 [|$900 $900 $-$16,892 Project Management Hours 2 4 6 12JgCost]$270 $-$-$452 $-$-$-$-$-$438 $1,160 $-$1,160 weg Hours 4 6 16 26MobilizationCost$-$620 $726 $-$-$-$-$-$1,248 $-$2,594 $-$2,594 Site Inspections (two trips)Hours 50 2 4 56 |Carrental|4 daysPCost$-$7,750 $-$226 $-$-$-$-$-$292 $8,268 $900 $900 $900 $10,068 .Hours 12 10 22Engineeringsupportduringconstruction(offfsitegineeringSupponeunng(ornste)Cost $1,860 |$1,210 $-$--$-$-$-s-_[$3,070 $]__$3,070 TOTAL HOURS 6 179 82 23 36 152 88 152 52 32 802 TOTAL COST $810,$27,745 $9,922 $2,599,$3,960;$14,136)$8,184)$14,136 $4,056]$2,336 $87,884 $1,350 $1,350 $9,550 $98,784 160105 AEA Tazlina Biomass Fee Estimate ENG Page 1 of 1 Printed:1/28/2016 4:16 PM Wood Boilerforthe Ni illage of Taztina Project Code 402138 Award Range ° Date 1/1/01..06/30/16 FUNDT CONTRACT!AWaRDT CONTRACT TITLE |AR Code DESCRIPTION GL Account |Budget |Actual!Encumbrance |Commitment |Remaining FEDERAL FUNDING 'Non-Grant ||||| Total Federal Non-Grant Funding 0.00 0.00 0.00 0.00 9.00 Future Grant Expenses/Advances Total Federal Future Grants/Advances f 0.00 0.00 0.00 0.00 0.00 | SubrecipientGrants Total Federal Subrecipient Grants 0.00 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDING 0.00!0.00 0.00 0.00 0.00 ;|:: STATE FUNDING Non-Grant Total State Non-Grant Funding 0.00 9.00 0.00 0.00 0.00 Future Grant Expenses/Advances Total State Future Grants/Advances 0.00 0.00 0.00 9.00 0.00 Subrecipient Grant oe 7 E2110 oco0o 7081110 (NA 16140001 [S-AEA Renewable Energy Grants R8 77000..77899 |270,807.00 |0.00 0.00 0.00 |270,807.00 Total State Subrecipient Grant Funding 270,807.00 ;0.00 |0.00 0.00 |270,807.00 _{|a TOTAL STATE FUNDING 270,807.00 |0.00 |0.00 0.00|270,807.00 {|||{||| ||]I |||i COMMUNITY CONTRIBUTIONS &OTHER FUNDING SOURCES Future Grant Expenses/Adva | | Total Community Future Contributions/Advances 0.00 0.00 0.00 0.00 0.00 c ity Contrib &Other Funding Sources _ 22100 00000 7081110NA |00000000 [NA 71000..77999 |11,000.00 |0.00 0.00 0.00 |11,000.0022200000007081110!NA 00000000 'NA 71000..77999 |32,000.00 |__0.00 0.00 0.00 |32,000.00 Total Community Contributions &Other Funding Sources 43,000.00 |0.00 |0.00 0.00 |43,000.00 _--_.iTOTALCOMMUNITYCONTRIBUTIONSI 43,000.00 |0.00:0.00 0.00 |43,000.00 TOTAL PROJECT FUNDING 313,807.00 |0.00 0.00 0.00|313,807.00 ] Bal Ck 313,807.00 |0.00 0.00 0.00 |313,807.00Difference0.00 0.00 0.00 0.00 0.00 Project Management 70000..76999 0.00 |0.00 0.00 0.00 _9.00 AEA Subrecipient Grant 77000..77999 |270,807.00 |0.00 0.00 0.00 |270,807.00TotalAEAFunding270,807.00 |0.00 |0.00 0.00 |270,807.00CommunityContributions43,000.00 |__0.00 !0.00 0.00 |43,000.00 1 Total Project 313,807.00 |_0.00 :0.00 0.00 -313,807.00 H:\JetReports\AEA Reports\Project Reports\P JBdgtToActual by Funding Source-JET-REV061814.xlsx 402138 3/25/2016 6aNrs2LGF"dC.paoLVWNVI7ZaF/0 Daniel L Smith From:Paul Weisner <p.weisner@ce2engineers.com> | " Sent:Monday,November 13,2017 2:12 PM NV et |NETEASE To:Daniel L Smith;Russell Scribner d'> Ce:Richard Wooten;Susan Mitchell Base Ho 55Subject:Incurred additional costs for Tazlina drawings at 95%level 15 4 2?f ISS 4,a5 Cfo dis.25 |\vf t!5.25 |i Oeeel From:Susan Mitchell Hello,Dan and Russ- We received your email concerning the elimination of the heat going to the shop.We can eliminate that part by lining it out on the plan set on the affected pages. We have looked at the cost-related data on this and other changes,and here is what we have come up with: 1.Elimination of the heating system and connecting underground piping to the TVC Shop,Costs: e Labor:$600 e®Materials:Pipe &arctic box $4400 e Equipment:$350 ©Unit Heater:$400 Net reduction $5,750 Other Changes revealed during the design process: 2.Purchase of additional 40 ft hi-cube container for wood storage system.Original container on site is standard size 40 ft container,meaning that it is 1 ft shorter than a hi-cube container so it is unusable for this application. e 40 ft hi-cube container FOB Anchorage 53300 e Freight -Anchorage to Tazlina job site and spotting $2000 Additional cost of container 5300 3.POD-Roof Assembly:original estimate was for standard Pod Roof Assemblies.Upon further investigation during design,we found that we needed a modified system to take the additional snow load and seismic forces at the Tazlina site. e Additional costs for POD Roof assembly $4380 4.Construction of Garn Enclosure additional costs: e Addition of sheetrock covering foam insulation per Fire Marshal e Additional clearance above Garn access manway e Blocking between foundation timbers to protect foamed underside of container from access to foam for preventing a fire. The original preliminary estimate for the Garn enclosure was $23,275. The revised estimate is $29,400 Increase:$5125. Dropping the TVC shop partially offsets the increases associated with the necessary changes we identified through the design process,resulting in an increase of $9055 (bare).This amount represents bare cost only;it does not reflect the 1055 +105 5(0.15)OMB TES 15%cost markup for overhead and profit.Please review and let us know if there are any questions.With your concurrence,we respectfully request a change order for this increase. Regards- From:Daniel L Smith [mailto:DSmith@aidea.orq] Sent:Monday,November 06,2017 3:48 PM To:Paul Weisner;Russell Scribner Cc:Susan Mitchell,Richard WootenSubject:RE:Tazlina 95%drawings in electronic format Paul, The 95%plan set looks good;all previous comments have been addressed with the exception of the heating going to the Shop.Please omit the TVC Shop from the heating system.Please also provide a revised cost estimation or summary to reflect this change.Please contact Rich Wooten or myself with any questions regarding the change requirements. Thank you, Dan Smith 907-771-3983 DSmith@aidea.or: =/ALASKA Game ENERGY AUTHORITY From:Paul Weisner [mailto:p.weisner@ce2engineers.com] Sent:Friday,November 03,2017 4:05 PM To:Daniel L Smith <DSmith@aidea.org>;Russell Scribner <prog.mang.tazlina@cvinternet.net> Ce:Susan Mitchell <s.mitchell@ce2engineers.com> Subject:Tazlina 95%drawings in electronic format Hello,Dan and Russ- Attached please find an electronic copy of CE2's 95%drawings for Tazlina for your review and comment.Russ,|am sending you two copies of 11x17 drawings.Please look them over,and we welcome any comments and suggestions. Respectfully, Paul C.Weisner,P.E. CE2 Engineers,Inc. PO Box 232946 Anchorage,AK 99523-2946 Ph (907)349-1010 Fax (907)349-1015 email:p.weisner@ce2engineers.com ||Jaz Jone Stoves g3 aAKN ae Bred haben s 5 besed ou AT 149-(20 BCOLO gel/yu oi]=KX (34 KSTUi =1,080,e¢2 arash (G0LSE,FOO X G00 «x Gave (Tit/16Covd2A2evlbs Cov =Z4 MM Rrus wb Wit ZATIOM 48 coars/Ye ¢tCe.Zoo /eony x 48 =¢G00 /ve. Ce 4 Jaa XxX BI00 =73.2 poo SAWIINaS S1va SAWN panorayee WISVIV 'vav SLOV-OVE°L06KV2 0101-B90-2053d€2958WW "ONUOHONY S9B21ZX0GOd NO HOME ZNO LOK e ° ' Mod . ecrwow | eae2 ON] SYSSNIDN3 ° AW3O18383H1OL SLVENOOV SINIZUaH |+ e FEN a m" " f ie. G3QIAOHd NOLLVNOSNI 'NOLLONYLSNOD =|SNMTon NV1d TWOINVHOAW fa ' SSG Nod -= reg ce ---- oacuco19gaysoumven:oso We age ----- doe aT POT = NMOHS S¥ yoo8oTNeaeal SWSISAS ONILVSH INOHGAH Gauls 1 BLVOISLLEZO ONIMWHG GEOdsY wos GYOORY NOLLONYLSNOO ANae QOOM-dHOD G3aZRANIVLNOD 0402 ava|Aa NOISIAZY Pelad GARN CORDWOOD FIRE HEATING MODULE Scale:1°s 1-0" eae4 :|= HE-1 MECHANICAL PLAN© tANSITION TO BURIED ISTRIBUTION PIPING {1.1aMECHPLAN.dwg,12/3/20103:13:03PM,cmerz,AdobePDFG:\ACAD\AEA\Gamm¢TRANSITION TO BURIED DISTRIBUTION PIPING 2 PERSPECTIVE VIEW'Scale:NTS. NOTE:COMBUSTION AIR INTAKE AND EXHAUST FLUE NOT SHOWN FOR CLARITY WH-1 ET-1 7 XY --- TRANSITION TO BURIED DISTRIBUTION PIPING CP-2 GARN CORDWOOD FIRE HEATING MODULE RECORDDRAWINGCERTIFICATETHESEDRAWINGSREFLECTRECORDEDCONSTRUCTION.INFORMATIONPROVIDEDHEREINISACCURATETOTHEBESTOFMYINFORMATIONOBTAINEDDURINGOATE.i i af PTEz433|aeib22; 28@ AHA seria Fe isSuu:oy GES3.Bi ge 28?W.,+weedss!18S MECHANICAL PLAN Scale:1°=1'-0°1 2010CONTAINERIZEDCORD-WOODFIREDHYDRONICHEATINGSYSTEMSAEA,ALASKAay(ClepMECHANICALPLAN||ENGINEERS,INCWePOBOX232086ANCHORAGE,AK99523Pht907-345-1010FAX:907-349-1015REVISIONBY|DATEDEC.2010 t =SSSSomCMeff[E=_'[77 7,de bore7L-fre nAnAAnAnHAAAfAanaAHAnAAHAnanneaAHAnAnA nnnAAHAASAAAanenaAanAHAAHfaAHnn"7nnnaDAHA "COMMUNITY.BUILD!ea t ;ey es iie ©2018 Gooale 37it, MF:imagery Date:5/2 o _ ::g ¥51wentB jazkna Community Hail Offices &Shop [ital acinarA"%age os 20 aera |¢ :"oo a Bley ar rs izom:PPS See oe Te ois om tye ”a an *es a :'Imagery Date:#7/31/2013 2 62°03'41.97"N 145°27'12.87"W elev 1175 -ftgg eye alt 37682 ft ke Renewable Energy Fund Round VIII f=} Grant Application -Heat Projects @um>ENERGY AUTHORITY SECTION 1 -APPLICANT INFORMATION Name (Name of utility,IPP,or government entity submitting proposal) Native Village of Tazlina Type of Entity:Fiscal Year End Tax ID #089647056 Tax Status: one) Date of last financial statement audit: For-profit Non-profit _X__Government (check Mailing Address Physical Address PO Box 87,Glennallen,Alaska 99588 Mile 110.5 Richardson Highway Telephone”-Fax Email 907 822 4375 907 822 5865 prog.mang.tazlina@cvinternet.net 1.1 APPLICANT POINT OF CONTACT/GRANTS MANAGER Name Title Rickey Young Tribal Administrator Mailing Address PO Box 87,Glennallen,Alaska 99588 Telephone Fax Email 907 822 4375 907 822 5865 Prog.mang.tazlina@cvinternet.net 1.2 APPLICANT MINIMUM REQUIREMENTS Please check as appropriate.If you do not to meet the minimum applicant requirements,your application will be rejected. 1.2.1 As an Applicant,we are:(put an X in the appropriate box) An electric utility holding a certificate of public convenience and necessity under AS 42.05,or An independent power producer in accordance with 3 AAC 107.695 (a)(1),or A local government,or X A governmental entity (which includes tribal councils and housing authorities); Yes |1.2.2 Attached to this application is formal approval and endorsement for the project by the applicant's board of directors,executive management,or other governing authority.If the applicant is a collaborative grouping,a formal approval from each participant's governing authority is necessary.(Indicate Yes or No in the box) Yes |1.2.3 As an applicant,we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement (Section 3 of the RFA). Yes |1.2.4 If awarded the grant,we can comply with all terms and conditions of the award as or identified in the Standard Grant Agreement template at No http://www.akenergyauthority.org/veep/Grant-Template.pdf.(Any exceptions should be clearly noted and submitted with the application.) Yes |1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public.If no please describe the nature of the project and who will be the primary beneficiaries. AEA 2014-006 Grant Application Page 2 of 29 7/2/2013 Renewable Energy Fund Round VIII =ALGrantApplication-Heat Projects qm)ENERGY AUTHORITY SECTION 2 --PROJECT SUMMARY This section is intended to be no more than a 2-3 page overview of your project. 2.1 Project Title -(Provide a 4 to 7 word title for your project).Type in space below. Wood Boiler for The Native Village of Tazlina. 2.2 Project Location - Mile 110.5 Richardson Highway 2.2.1 Location of Project -Latitude and longitude,street address,or community name. Latitude and longitude coordinates may be obtained from Google Maps by finding you project's location on the map and then right clicking with the mouse and selecting "What is here?The coordinates will be displayed in theGooglesearchwindowabovethemapinaformatasfollows:61.195676.-149.898663.If you would like assistance obtaining this information please contact AEA at 907-771-3031. 62°03'07.02"N 145°25'38.95"W Native Village of Tazlina 2.2.2 Community benefiting --Name(s)of the community or communities that will be the beneficiaries of the project. This project will benefit The Native Village of Tazlina and The Association of Tazlina Residents. 2.3 PROJECT TYPE Put X in boxes as appropriate 2.3.1 Renewable Resource Type Wind to Heat X_|Biomass or Biofuels Hydro to Heat Solar Thermal Heat Recovery from Existing Sources Heat Pumps Other (Describe) 2.3.2 Proposed Grant Funded Phase(s)for this Request (Check all that apply) Pre-Construction Construction I.Reconnaissance X |Ill.Final Design and Permitting Il.Feasibility and Conceptual Design |X |IV.Construction and Commissioning 2.4 PROJECT DESCRIPTION Provide a brief one paragraph description of the proposed heat project. The wood chip boiler will be centrally located within the complex with underground insulated pex pipe running to all buildings.The pipes will connect to existing boiler or to furnaces through heat exchangers.The wood boiler will be located at mile 110.5 on the Richardson Highway.The district loop will supply (1)Community Hall,(2)Community Clinic/police,(3)office building as well as a (4)shop/garage.The shop is a double walled canvas army surplus 2,400 soft, currently heated on demand by a diesel blower,the other buildings are currently heated with oil. Having the shop heated year around will benefit our business.There is already a garden with a AEA 2014-006 Grant Application Page 3 of 29 7/21/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects (am ENERGY AUTHORITY potential site for a (5)green house.We also have the potential to sell chipped wood in the future to other wood boiler users in the area.We already have a business model around harvesting wood,and are well prepared for providing the biomass needed for this project. 2.5 PROJECT BENEFIT Briefly discuss the financial and public benefits that will result from this heat project,(such as reduced fuel costs,lower energy costs,local jobs created etc.) This will benefit the Native Village of Tazlina and The Association of Tazlina Residents by lowering fuel costs by approximately half for community buildings.It will also stabilize fuel costs and create energy security for the Tazlina residents which use the facilities.In the future we could easily expand the business model to include selling wood chips for use in other local facilities,benefiting more people. Tazlina Village is currently receiving funds from the Bureau of Indian Affairs for a hazardous fuel reduction (HFR)through 2018 and it is anticipated that this commitment will be extended.The labor jobs and management associated with the removal of trees are already well established.A biomass heat project will add job(s)or provide more work for the current employees,as well as provide an increase in knowledge and skills associated with biomass-heat. There is plenty of land to store large stacks of wood from the HFR program and from the Federal Highways program,which Tazlina also participates.Some wood is already being stored as a demonstration of this potential.If the small scale wood chip project in Mentasta proves to be viable,a similar boiler is preferred by Tazlina.Wood for the boiler can be chipped or prepared for chipping in part by the HFR laborers,with extra labor being paid for through the biomass boiler business plan.We feel confident we can provide a supply of wood chips and work for local residents for years to come.If needed wood can be bought ($250 a cord).Still less expensive than our current heat source of oil. If the expectation of continued HFR work is met,this is an excellent use of wood that would otherwise be burned in a brush pile.The area around Tazlina has an excellent wood resource by Alaskan standards.Biomass reports are being submitted with this document such as the "AVAILABILITY OF BIOMASS FUELS ON AHTNA LANDS GAKONA,GULKANA AND TAZLINA VILLAGES'By Douglas Hanson,Inventory Forester,State of Alaska,Department of Natural Resources,Division of Forestry Northern Region Fairbanks,Alaska. There will be a benefit to our business and our equipment if the garage has base heat throughout the winter. Using the excel model provided by AEA the project looks to be economical,and it can help to create secure positions of employment for this small community.It is also a labor skill that we are proficient at and already have a business model for. Tazlina is willing to share their knowledge with other communities thinking of doing the same type of project.We look at this as a way to train our community and others. 2.6 PROJECT BUDGET OVERVIEW Briefly discuss the amount of funds needed,the anticipated sources of funds,and the nature and source of other contributions to the project. We will allow the Mentasta project and the final design to dictate what type of boiler we proceed with,however our preferred is the chip boiler as demonstrated in Mentasta.$12,000 allocated for final design. AEA 2014-006 Grant Application Page 4 of 29 7/2/2013 Renewable Energy Fund Round VIII f=;Grant Application -Heat Projects qa ENERGY AUTHORITY Tazlina is prepared to contribute $11,000 as a cash match for the purchase of the bobcat. As an In-Kind Match contribution the Native Village of Tazlina already owns a 2,400 sq.ft. double walled tent on a concrete slab,to be used for chip storage and final drying.The tent was donated but the cost in labor was $10,000 to set up.It could easy hold a large supply of wood chips as the prep area and house a bobcat for loading the boiler.If it is allowed the boiler could be housed in this tent,saving the cost to build a new building ($45,800 allocated).There will be in-kind labor of $5,000 to help set up the boiler building.The Native Village of The indoor chip storage area is already set up for the project and cost $10,000. Biomass inventory has an on hand value of $3,000.Energy improvements already completed on the community hall building is equal to $8,000 +Saws and trucks equal to more than $3,000 already part of fleet =Total In-Kind or Match of $43,000. Boiler $34,380 +Project Scope,final design estimated to be $12,000 +boiler building $45,800 (if we can put the boiler in the garage this cost might be less) +building for chip storage $10,000 +mechanical parts $65,817 +electrical parts $5,300 +controls parts $10,256 project +Labor cost in construction $37,311. +Wood Chipper (12 inch)$34,000 -which could provide income if we sell chips in future +$30,000 Bobcat -will improve business and provide other benefits and incomes +$3,000 Wood supply either calculated as labor for chipping or purchase of resource +$3,000 Saws and trucks improvements and use +$8,000 energy efficiency improvements already done to Community Hall =$298,864.+a contingency of 5%=Total $313,807 Required monitoring equipment is included in contingency and approximated to be $5,000. Asking for a REF grant for $270,807 Wood chips and wood chip storage will be of no or little cost for many years due to wood cutting crews from other grants and the available owned land.And hourly wages is already paid for the cutting and clearing,as well as much of the equipment used. We understand that our buildings need EE improvements,will be looking into other energy efficiency programs and hope to identify money soon to further insulate our buildings.We are applying for the DOE 40 hours of Technical Assistance first.The Clinic/Police building will be the first EE priority. As mentioned,future ideas not included in this budget are the addition of a heated green house after EE improvements to buildings and the possibility of selling chipped wood to others in the Tazlina area.Both of these possibilities provide the potential for additional benefits to the project and an additional income source. 2.7 COST AND BENEFIT SUMARY Include a summary of grant request and your project's total costs and benefits below. Grant Costs (Summary of funds requested) AEA 2014-006 Grant Application Page 5 of 29 7/2/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects (qm)ENERGY AUTHORITY 2.7.1 Grant Funds Requested in this application including $270,807 PS&E 2.7.2 Cash match to be provided $11,000 2.7.3 Total In-kind match to be provided (sum of lines below)$32,000 Biomass or Biofuel inventory on hand $3,000 Garage already set up |$10,000 Energy efficiency improvements to buildings to be $8,000 heated (within past 5 years or committed prior to proposed project completion) Saws and Trucks $3,000 Labor for employees to set up building $5000.$8,000 Overhead including Administrator.$3000 2.7.4 Other grant funds to be provided Provides a free wood resource 2.7.5 Other grant applications not yet approved $0.0 2.7.6 Total Grant Costs (sum of 2.7.1 through 2.7.4)$313,807 Project Costs &Benefits (Summary of total project costs including work to date and future cost estimates to get to a fully operational project) 2.7.7 Total Project Cost Summary from Cost Worksheet,Section |$200,000 over 20 years4.4.4,including estimates through construction. 2.7.8 Additional Performance Monitoring Equipment not $5,000 (in contingency) covered by the project but required for the Grant Only applicable to construction phase projects. 2.7.9 Estimated Direct Financial Benefit (Savings)$200,000 over 20 years 2.7.10 Other Public Benefit /f you can calculate the benefit in $7,000 +annuallytermsofdollarspleaseprovidethatnumberhereandexplain how you calculated that number in Section 5 below. SECTION 3 -PROJECT MANAGEMENT PLAN Describe who will be responsible for managing the project and provide a plan for successfully completing the project within the scope,schedule and budget proposed in the application. 3.1 Project Manager Tell us who will be managing the project for the Grantee and include contact information,a resume and references for the manager(s).In the electronic submittal,please submit resumes as separate PDFs if the applicant would like those excluded from the web posting of this application.If the applicant does not have a project manager indicate how you intend to solicit project management support.If the applicant expects project management assistance from AEA or another government entity,state that in this section. Rick Young will be the Project Manager.A Resume will be submitted electronically.Rick Young prog.mang.tazlina@cvinternet.net AEA 2014-006 Grant Application Page 6 of 29 7/2/2013 Renewable Energy Fund Round VIII f=.Grant Application -Heat Projects q@um>ENERGY AUTHORITY 3.2 Project Schedule and Milestones Please fill out the schedule below.Be sure to identify key tasks and decision points in in your project along with estimated start and end dates for each of the milestones and tasks.Please clearly identify the beginning and ending of all phases of your proposed project. Please fill out form provided below.You may add additional rows as needed. Milestones Tasks Start Date |End Date Design and Permitting Project scoping and contractor solicitation for planning and design 7/15 7/31/15 Permit applications as needed 8/1/15 8/15/15 Final Environmental Assessment and mitigation plans 7/1/15 9/30/15 Resolution of land use,right of way issues 7/15/15 9/30/15 Permit approvals 12/15/15 |12/15/15Finalsystemdesign711159/30/15 Engineers cost estimate 9/30/15 10/1/15 Updated economic and financial analysis 40/1/13 10/15/14 Negotiated power sales N\A N\A Final business and operation plan 40/15/15 42/1/15 Construction Confirmation that all design and feasibility requirements are complete 12/1/15 12/15/15 Completion of bid documents 12/15/15 1131115 Contractor/vendor selection and award 2NiN6 3/1/16 Construction Phases Boiler and hardware ordered and received 3/1/16 6/1/16 Ground work completed 5/30/16 6/30/16 Building complete with boiler and controls 5/30/16 8/30/16 Integration and testing 8/30/16 8/15/16 Decommissioning old system N/A N/A Final Acceptance,commissioning and start up 8/15/16 8/31/16 Operations Reporting 8/31/16 5/15/18 3.3 Project Resources Describe the personnel,contractors,accounting or bookkeeping personnel or firms,equipment, and services you will use to accomplish the project.Include any partnerships or commitments with other entities you have or anticipate will be needed to complete your project.Describe any existing contracts and the selection process you may use for major equipment purchases or contracts.Include brief resumes and references for known,key personnel,contractors,and suppliers as an attachment to your application. The two grants for biomass harvest are in place with long history of providing this service and managing the business. AEA 2014-006 Grant Application Page 7 of 29 7/2/2013 Renewable Energy Fund Round VIII f=7GrantApplication-Heat Projects (qm ENERGY AUTHORITY Marce Simeon will be the bookkeeper for this project.She has been the Bookkeeper here at the Native Village of Tazlina since 2000.She has taken care of all payroll duties very effectively.A Resume is attached for Marce.Her email is marce@cvinternet.net After a RFP,an engineer with biomass experience will be put on contract to do a final design, economic analysis and assist in the purchase of all needed equipment and supplies. Rickey Young will manage this effort.Rickey has experience with this type of work.Has spent a lot of time learning about biomass and has the motivation to see the project through.His resume is attached. We have skilled labor and maintenance personnel on staff and with experience in working with woody biomass and machinery.They are eager to learn more skills. We hope to use the AEA as a trusted resource.Ahtna is a trusted resource and partner.We have the support of the community.Please see our letters of support. 3.4 Project Communications Discuss how you plan to monitor the project and keep the Authority informed of the status.Please provide an alternative contact person and their contact information. We will use whatever monitoring equipment is suggested by Devany at the AEA or the engineer. _Wewill report in the manner the AEA designates and we have the human resources to do this. Rickey Young will be the primary contact and Greg Engebretson will be the secondary. Rick Young is 907 822 4375 Ext.225 and cell number is 907 259 4376. Greg Engebretson is 907 822 4375 ext.230 and cell number is 907 259 4375. It is in our best interest to monitor the system and we look forward to this. 3.5 Project Risk Discuss potential problems and how you would address them. The small scale wood chip boiler which we anticipate using appears to be a great fit,but is still considered unproven in Alaska.Information from the Mentasta installation of the Portage and Main Chip boiler will determine if we use the same.If the boiler in Mantasta performs as expected,then Tazlina will pursue this boiler.If the boiler does not perform well then Tazlina will adjust to a cord wood boiler,most likely either a Garn or a Wood Gun as an alternative.A pellet-fired boiler will be considered as well but does not seem to have quite as good cost/ benefit.Another advantage of the pellet boiler would be the simplicity of operation.Tazlina included each of these boiler types in its feasibility studies and has enough information for each boiler type to move to final design and construction phase.We will be flexible and look for the best possible solution. Operations and maintenance Plan:A key issue in the success of any biomass project is having a sustainable Operations and Maintenance plan.Our initial plan is developed for a small chip boiler and will be adjusted for a cord wood boiler or pellet if necessary.Tazlina has full/part AEA 2014-006 Grant Application Page 8 of 29 7/2/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects a>ENERGY AUTHORITY time maintenance persons that will be trained in the boiler operation,loading,feeding and needed periodic maintenance.Maintenance is critical but minimal on a daily basis for each boiler type being considered.If a chip fired boiler is installed,loading will take place on an as needed basis but is not anticipated to be more than twice per week during coldest weather, because the chip boiler has auto fed.This low HR Operation cost is one reason why the chip boiler is preferred if it is found to work as expected in Mantasta.If a Garn boiler is installed,we anticipate the need to fill the boiler up to 3 times per day.This will be the job of our maintenance man,and we anticipate needing to train back up employees.After hours filling will be done as needed,and an as needed schedule developed,but we recognize the need to have oil for our fuel oil boilers in case the cord wood boiler is not fired on some evenings or weekends for whatever reason.Therefor we will keep our oil boilers in working order. The frequency of stoking the burner is why we would prefer a chip boiler that auto feeds.We have experience managing maintenance people and working with wood,we will adjust as needed. We have identified options on how to provide a reliable supply of wood.The Native Village of Tazlina has vast forested area that can be used for cutting wood by employees if needed.This method would supply work for local people and still be much less expensive than buying fuel oil.Another way to fill this need is to simply purchase the wood locally on the open market at $250-300 per cord.However we do not expect to need this method. We fully anticipate that the summer work crew will be able to supply the wood for the whole winter.This is our area of expertise.We will need to pay some additional hours of labor to chip and handle the wood on premise ($4,000 a year)but the field work's labor cost will be largely paid for by the work we already being performed and paid for through other grants.We expect to stock pile wood and allow to dry for at least one season prior to chipping or being cut into cord wood or as per best practices stated by the boiler manufacturer. We will use the garage area as a pre-burn weather proofed and tempered wood storage area. SECTION 4 --PROJECT DESCRIPTION AND TASKS e The level of information will vary according to phase(s)of the project you propose to undertake with grant funds. e Ifsome work has already been completed on your project and you are requesting funding for an advanced phase,submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted. 4.1 Proposed Energy Resource Describe the potential extent/(amount of the energy resource that is available. Discuss the pros and cons of your proposed energy resource vs.other alternatives that may be available for the market to be served by your project.For pre-construction applications,describe the resource to the extent known.For design and permitting or construction projects,please provide feasibility documents,design documents,and permitting documents (if applicable)as attachments to this application. The Ahtna Land Department manages over 300,000 of commercial forestland within a 20-mile radius of the Native Village of Tazlina.See the attached letter and map from Ahtna.Tazlina has a NRCS contract to create moose habitat on 1500 acres within that radius and is exploring how to economically turn forest stands large enough into biomass available to villages at no cost other than chipping.The species are primarily black spruce and aspen with some cottonwood. Wood that would not commonly be usable for projects can still be used for wood chips. AEA 2014-006 Grant Application Page 9 of 29 7/12/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects eam ENERGY AUTHORITY The Tazlina project manager,Rick Young,has experience in chipping and storing wood chips from the projects in Gulkana as well as experience with garn boilers and using cordwood.Chips have been commercially available for $60 per ton.However,with Tazlina's work force we believe that we can produce chips from the moose projects as well as from fire line projects for less than $60/ton at 25-35%MC.Chips required for the boiler annually is approximately 120 green tons and less if lower moisture content (MC).Which we have the ability to dry the wood.Local cordwood is typically black spruce and goes for $175 -$200 per cord.Pellets are currently $300 per ton from Fairbanks. The Tazlina Biomass feasibility study on page 6 -7 there is a boiler comparison that describes in detail which boiler will be the best.On page 10 of the Tazlina feasibility study we can see there is 134 KBTUs of heat to 1 gallon of oil.Tazlina has burned 8,078 gallons of delivered heating oil per year X 134KBTUs =1,082,452 KBTUs used in one year.On page 16 of the There is a comparison of boilers that the yearly consumption of wood could be as low as 51.3 green tons. We also burned approximately 400 gallons of gas which we brought to the site in a blower to heat the garage each winter.Making the total about 8,478 gallons a year. The Hazardous Fuel Reduction (HFR)crew alone could harvest over 300 cords in a summer. However,the HFR crew sometimes works in areas where there are less big trees.In the event of saving firewood only if it is 3 inches and bigger,the number could drop as low as 200 cords. Which would still allow us to sell chips and heat our buildings. Our plan is to operate our summer wood crews to utilize the wood coming from the moose habitat projects as well as HFR projects.Wood will be stored in the yard for drying and then in chipping or cutting into cordwood lengths.We already have the management,crews,saws and trucks, land for storage,some large equipment and a large garage available to make this process work. The two feasibility studies and a business plan for this project will accompany the grant papers. These will further discuss the benefit of the project. One of the major alternatives would be oil which we are presently using.At the Tok 2014 cost of $4.82 per gallon. 4.2.1 Basic configuration of Existing Heating Energy System Briefly discuss the basic configuration of the existing energy system.Include information about the number,size,age,efficiency,and type of generation. The community hall has a forced air furnace that is only a few years old.The hall also has an oil drip heater that was added 2 years ago in the event of an electrical outage and a wood stove.The community hall is 2400 sq/ft and is occupied 6 days a week.The Hall received $8,000 in EE retrofits money already 5 years ago,Johnny Goodlataw was Forman of EE project,they insulated the roof,took off skirting and insulated under,and dug up the water line and insulated it.We would like to replace the windows with more EE windows as soon as the saving from this biomass project begins. The office building has a forced air furnace that is older but still works well.This building is our least energy efficient and we will look into ways to improve it.The office building is 720 sq/ft and houses 5 offices.The office is occupied from 8am-5pm Monday-Friday. AEA 2014-006 Grant Application Page 10 of 29 7/2/2013 Renewable Energy Fund Round VIII =Grant Application -Heat Projects qqm>ENERGY AUTHORITYES The Clinic/Village Police office is a two story building (was a three bedroom house).It has a new hot water boiler that was installed in the summer of 2012,this building will be the easiest to adapt and it will be a priority to make energy efficiency upgrades to this building.It is approximately 1,600 sq.foot and is occupied 5 days a week. The shop/Tent is 2400 sq.foot has only been heated with diesel space heaters,when it was necessary to heat.It is not heated with the delivered fuel.Costing approximately $1800.00 a year (400 gallons).We are growing and are in need of full time heat there.Although we understand that this building will always \be set at a lower temperature.It is a valuable space for working,storing equipment and will store chips for the winter. The boiler will be to spec and placed in the center of the buildings and we will build a boiler house if necessary as budgeted.If we do not need to build a boiler building our economics get even better.We hope the boiler well be able to go in or beside the garage tent so that the tent can be kept warm by the boiler as well without much additional cost. If the boiler building is built it will be approximately 90 feet from the Community Hall,approximately 117 feet from the office,approximately 84 feet from the clinic and Approximately 90 feet from the Garage (tent). 4.2.2 Existing Heating Energy Resources Used Briefly discuss your understanding of the existing energy resources.Include a brief discussion of any impact the project may have on existing energy infrastructure and resources. The Primary buildings are currently heated with fuel oil.As mentioned above in more detail,the Clinic/Police office has already been retrofitted to be hydronic and make biomass easy to integrate,we will need to integrate with the forced air units in the Community Center and Office as well as design a system for the garage if necessary.We designed plenty of money in the budget to do this,as well as a 5%contingency.We also would like to keep the large Tent warm enough to store wood chips,bobcat ready for use and equipment,currently the only heat available in the garage is diesel blower when necessary. Heating with wood chips will greatly reduce our dependence on oil and provide relief from the fluctuating and high cost associated with oil in the Copper Valley Region.See attached Feasibility Study. The impact will be great and positive.To our greater community and the NVT. 4.2.3 Existing Heating Energy Market Discuss existing energy use and its market.Discuss impacts your project may have on energy customers. AEA 2014-006 Grant Application Page 11 of 29 71212013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects (gm ENERGY AUTHORITY Primary energy sources in the Copper Valley include electricity produced by oil and hydro.Wood and diesel fuel are most often used for heat.Ahtna has conducted complete studies of potential energy sources.Wood heat is the best alternative economically to displace fuel oil.See attached studies from Ahtna.Alaska Wood Energy Associates also conducted a regional biomass study several years ago for Ahtna,Inc.which discusses the biomass market potential in the valley.Our project is small but will serve as an example for others on how to utilize biomass to displace fuel oil effectively. Many of the people of the Copper River Valley are dependent on oil and wood to heat their homes and business.Any time a project such as this is completed in the Copper River Valley it reduces the amount of fuel oil used.However,in our case,we are displacing just over 8,000 gallons a year and this will not affect the total amount enough to change the price structure in the valley. People are talking about bringing propane or LNG into the area.But at this time it is uncertain. People talk about electrical connection to a larger grid,but this is also impractical to wait for. 4.3 Proposed System Include information necessary to describe the system you are intending to develop and address potential system design,land ownership,permits,energy efficiency and environmental issues. 4.3.1 System Design Provide the following information for the proposed renewable energy system: e Adescription of renewable energy technology specific to project location Optimum installed capacity Anticipated capacity factor Anticipated annual generation Anticipated barriers Basic integration concept Delivery methods Energy efficiency measures (building envelope) There are two biomass boilers being considered:a Portage and Main 500 chip boiler with a capacity of 500,000 BTUs per hour and a Garn 3200 boiler also with a capacity of 500,000 BTUs per hour.However the preferred if functionally feasible is the chip boiler which will displace 100% of the fuel oil required for annual heat vs the Garn which displacement will depend on feeding the boiler at night and weekends to displace 100%of the fuel oil. |cannot foresee any insurmountable barriers to this project.We have good project management skills and are well prepared for this project.It would be best if the project is completed before the ground freezes,as there will be a lot of backhoe work.So timing our orders and deliveries might be one of the biggest challenges.The wood is secured from Ahtna land and projects.Our summer work crews will secure the wood handling in the field.We will include additional work hours for the processing needed on-site in the business plan. It will take approximately 7.6 acres of land to supply the needed biomass for this project.Ahtna and Tazlina have a moose browse project to harvest from 1500 acres over the next two years. This is Tazlina Village Land and will always be accessible only to Tazlina Village members. AEA 2014-006 Grant Application Page 12 of 29 7/2/2013 cag=> mE ENERGY AUTHORITYRenewableEnergyFundRoundVIIIf=Grant Application -Heat Projects The wood chip boiler will be connected to the buildings with heat exchangers that will connect to existing hot water system or forced air furnaces.This is detailed in the first feasibility study and generally applies the same to each type of biomass boiler.The optimum installed capacity is to 100%displace fuel oil,our feasibility study demonstrates that this is possible with our current load and resource. We do not anticipate any barriers other than those presented in any construction project in Alaska. We will work to order our equipment and keep our project on time.If something unforeseen arises we will adjust but continue with the effort. The delivery system to the buildings will be through insulated pex water pipes buried in the ground.We will need to run three main lines out of the boiler house if the boiler is in its own building,If the boiler is in the garage we will only need to run two main lines. The buildings are getting older and upgrades are needed to help energy efficiency.Tazlina will be applying for a building upgrade grant to install greater energy efficiency measures.The Clinic/police building has the potential to become very energy efficient.Our office building is the least energy efficient from the very beginning and we will use some of the saved money and look for assistance in upgrading it over the coming years. If and when we lower the amount of heat we need through efficiency we will have plenty of room to grow.If in the future we want to build a new building or a greenhouse this would be possible. This is in line with our future plans. 4.3.2 Land Ownership Identify potential land ownership issues,including whether site owners have agreed to the project or how you intend to approach land ownership obtain harvest contracts and access issues. The site is owned by the Native Village of Tazlina.There is no need for any right of way agreements.Tazlina has full access to Ahtna lands for biomass supply. 4.3.3.Permits Provide the following information as it may relate to permitting and how you intend to address outstanding permit issues. e List of applicable permits -e Anticipated permitting timeline e Identify and discussion of potential barriers Since the Native Village of Tazlina owns the land and there is no organized Borough in the Copper River Valley there will be no need for land or air permits. 4.3.4 Environmental Address whether the following environmental and land use issues apply,and if so how they will be addressed: e Threatened or endangered species Habitat issues Wetlands and other protected areas Archaeological and historical resources Land development constraints Telecommunications interference AEA 2014-006 Grant Application Page 13 of 29 7/2/2013 Renewable Energy Fund Round Vill f=a=”. @um)ENERGY AUTHORITYGrantApplication-Heat Projects e Aviation considerations e Visual,aesthetics impacts e Identify and discuss other potential barriers There will be none of these issues here on site in the Tazlina office site or on the Ahtna lands for biomass supply.The footprint of the system will not be on any land that is not already being used by Tazlina Village.There are no T&E species on Ahtna lands.All harvesting will recognize the State Forest Practices Act guidelines. 4.4 Proposed New System Costs and Projected Revenues (Total Estimated Costs and Projected Revenues) The level of cost information provided will vary according to the phase of funding requested and any previous work the applicant may have done on the project.Applicants must reference the source of their cost data.For example:Applicants records or analysis,industry standards,consultant or manufacturer's estimates. 4.4.1 Project Development Cost Provide detailed project cost information based on your current knowledge and understanding of the project.Cost information should include the following: e Total anticipated project cost,and cost for this phase Requested grant funding Applicant matching funds -loans,capital contributions,in-kind Identification of other funding sources Projected capital cost of proposed renewable energy system Projected development cost of proposed renewable energy system $12,000 for final design and component list. Boiler $34,380 +building $45,800 +building for chip storage $10,000 +mechanical $65,817 electrical $5,300 +controls $10,256 +project/commissioning labor cost $37,311 +Wood Chipper (12 inch)$34,000 +$30,000 Bobcat +Starting wood supply $3,000 +chain saws and truck $3,000 +$8,000 energy efficiency improvements =Total $298,864 +Contingency of 5%=$313,807-$43,000 In-kind or match =total request of $270,807. Wood chips will be of little cost for years due to wood cutting crews from other grants ($4,000 on site labor). There will be in-kind labor of $5,000 to help set up the building,pex,labor.The Native Village of Tazlina is prepared to contribute $11,000 for the purchase of the Bobcat.The chip storage area is already set up for the project $10,000.Biomass inventory on hand $3,000.Saws and trucks needed for the Biomass harvest $3,000.Energy improvements $8,000 that are done.Le TT, Other funding source is not specified however we are not including the cost of labor needed to@7harvestduetothefactthatthislaborisalreadypaidforthroughadifferentgrantprogramand_?|community service.4o The Native Village of Tazlina is asking for $270,807 from Alaska Energy Authority to complete this project.This cost will cover both the capital costs and the development costs.The AWEA engineer in the feasibility studies developed all boiler components costs.Standard industry costs were AEA 2014-006 Grant Application Page 14 of 29 7/2/2013 Renewable Energy Fund Round VIII f=@amE ENERGY AUTHORITYGrantApplication-Heat Projectsa-estimated for final design and permitting.Tazlina staff estimated the chipper and bobcat.These estimates are for the Portage and Main Boiler installation.Please see feasibility study. 4.4.2 Project Operating and Maintenance Costs Include anticipated O&M costs for new facilities constructed and how these would be funded by the applicant. (Note:Operational costs are not eligible for grant funds however grantees are required to meet ongoing reporting requirements for the purpose of reporting impacts of projects on the communities they serve.) Electricity Our current annual Electric Bill is 38,382 KWh X.23 =$8,828 This is the current KWh used for everything last year. The boiler and pump will use =8165KWh and will cost $1633 per year.However there will also be electric displaced from current boiler fans,the clinic is already using a pump. Maintenance and operations M&O will be conducted by current employees and will be approximately .2 of an FTE.We already pay our employees for a day's labor,the job of maintenance equipment will not change the hours paid much just the equipment used and tasks.Total cost for O&M is approximated to be about $3,150 annually.$1,800 for estimated labor and $1,350 for repair and savings. These costs will come out of the avoided costs or savings we would otherwise have spent on fuel oil. 4.4.3 Heat Purchase/Sale The heat purchase/sale information should include the following: e Identification of potential energy buyer(s)/customer(s) _e Potential heat purchase/sales price -at a minimum indicate a price range e Proposed rate of return from grant-funded project No heat will be sold.However,If and when we lower the amount of heat we need through efficiency we will have plenty of room to grow.If in the future we want to build a new building or a greenhouse this would be possible. A greenhouse would be an additional benefit for the community. We could also began selling wood chips to others with biomass boilers,however at this time we are not committing to this effort.This would be little added cost and provide an income stream.We have not identified buyers yet and have not identified a price range yet. 4.4.4 Project Cost Worksheet Complete the cost worksheet form which provides summary information that will be considered in evaluating the project. Please fill out the form provided below and provide most recent heating fuel invoice that supports the amount identified in "Project Benefits”subpart b below. AEA 2014-006 Grant Application Page 15 of 29 7/2/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects qm ENERGY AUTHORITY See the attachment "All Transactions for Crowley petroleum Distribution " Renewable Energy Source The Applicant should demonstrate that the renewable energy resource is available on a sustainable basis. Annual average resource availability.100%of biomass needed is provided by Tazlina and Ahtna. Unit depends on project type (e.g.windspeed,hydropower output,biomasss fuel) Existing Heating Energy Generation and Usage a)Basic configuration i.Number of generators/boilers/other Other (gun furnace)3 Boiler 1 ii.Rated capacity of generators/boilers/other |Other (Oil furnaces)275 Thousand BTU Boiler 140,000 BTU iii.Generator/boilers/other type Oil iv.Age of generators/boilers/other Three less than 4 years old.One is probably 12 - 15 years old. v.Efficiency of generators/boilers/other All around 80%efficient b)Annual O&M cost (if system is part of the Railbelt grid,leave this section blank) i.Annual O&M cost for labor 40 hours at $45 =$1800 additional a year ii,Annual O&M cost for non-labor $1350 for new zone valves,pumps and pipes c)Annual electricity production and fuel usage (fill in as applicable)(if system is part of the Railbelt grid,leave this section blank) i.Electricity [kWh]n/a ii,Fuel usage Other iii.Peak Load iv.Average Load v.Minimum Load vi.Efficiency vii.Future trends d)Annual heating fuel usage (fill in as applicable) i.Diesel [gal or MMBtu]8,478 gal ii.Electricity [kWh] iii,Propane [gal or MMBtu] iv.Coal [tons or MMBtu] v.Wood [cords,green tons,dry tons] vi.Other ----E---------_EEEAEA2014-006 Grant Application Page 16 of 29 7/2/2013 ag RGY AUTHORITYRenewableEnergyFundRoundVIIIf=Grant Application -Heat Projects que ENE Proposed System Design Capacity and Fuel Usage (Include any projections for continued use of non-renewable fuels) a)Proposed renewable capacity Biomass (Wind,Hydro,Biomass,other) [kW or MMBtu/hr] b)Proposed annual electricity or heat production (fill in as applicable) i.Electricity [kWh]$58.62 MMBtu electricity ii.Heat [MMBtu]$15.60 MMBtu heat (See page 15 of feasibility study) c)Proposed annual fuel usage (fill in as applicable) i.Propane [gal or MMBtu] ii.Coal [tons or MMBtu] iii.Wood or pellets [cords,greentons,116 green tons.See page 15 and 16 of feasibility study. dry tons]This is estimated to replaces 100%of fuel oil. iv.Other Project Cost a)Total capital cost of new system $313,807 b)Development cost $12,000 to design in grant c)Annual O&M cost of new system $1,350 d)Annual fuel cost $0 ($3,000 Price if we have to buy all chips @ $90/GT) Project Benefits a)Amount of fuel displaced for i.Electricity Refer to Feasibility study page 15 ii.Heat 8,478 iii.Transportation b)Current price of displaced fuel $4.90 c)Other economic benefits $7,000 + Employee learn new skill and receive more hours to chip wood and feed boiler keeping more money in the community.This project will assist us in our financial security and sustainability by removing the variability of fuel prices and substituting with a resource that we have more control over. nnnEEE________-_-_s4AEA2014-006 Grant Application Page 17 of 29 7/2/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects a>ENERGY AUTHORITY d)Alaska public benefits If and when we lower the amount of heat we need through efficiency of the buildings we have.We will have plenty of room to grow.If in the future we want to build a new building or a greenhouse this would be possible.A greenhouse would be an additional benefit for the community. We could provide chips to the community in the future. We will have a bobcat to do work with and will be able to provide better for our community. We can offer the hall for use more without charging high prices because we will be able too. Increase life of equipment and make garage more comfortable for employees in the winter. The HFR and Federal Highways program would work with the RE grant to create a small sustainable industry for our community. Use of a renewable resource in a public place that can be a demonstration for others.Help to create a stronger biomass industry in the Copper River Area, possibly be able to train others.Hall,Clinic and Office will be less expensive to use.In a large part due to our other work with HFR and the Federal Highways program are already cutting and burning these trees, we are just increasing the efficiency of this process. Heat Purchase/Sales Price a)Price for heat purchase/sale Not applicable Project Analysis a)Basic Economic Analysis Project benefit/cost ratio 1.9 -better if no boiler building Payback (years)8.5 years -better if no boiler building AEA 2014-006 Grant Application Page 18 of 29 7/2/2013 ]x= Qa ENERGY AUTHORITYRenewableEnergyFundRoundVIIIf=Grant Application -Heat Projects 4.4.5 Building Efficiency Please address the following items related to the proposed location of the heating project.If more than one building will be impacted,please address this information for each building. Community Hall e Type or primary usage of the building Public events,Public meetings, e Location Mile 110.5 Richardson Highway e Hours of operation 8:00 AM -6:00 PM sometime longer e Single structure «Total square footage Community Hall is 51 ft X 42 ft =2,142 sq.ft. e Electrical consumption per year Current =13,256 KW e Heating oil/fuel consumption per year 8,078 total all buildings (except shop)not individually metered. e Average number of occupants 30 e Noenergy audit preformed, o applying for DOE tech assistance and waiting for VEEP o Estimated annual heating fuel savings =100% Clinic e Type or primary usage of the building Medical Clinic e Location Mile 110.5 Richardson Highway e Hours of operation 8:00 AM -4:30 PM e Single structure -three bedroom house e Total square footage Clinic is 32 ft X 25 ft.2 story=1,600 sq.ft. e Electrical consumption per year e 16532 KW AEA 2014-006 Grant Application Page 19 of 29 7/21/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects qm ENERGY AUTHORITY e Heating oil/fuel consumption per year Included in Community Hall bill. e Average number of occupants 5 e No Audit o applying for DOE tech assistance and waiting for VEEP o Estimated annual heating fuel savings =100% Office e Type or primary usage of the building Provide services for village members e Location Mile 110.5 Richardson Highway e Hours of operation 8:00 AM -4:30 PM e Single structure or multiple units Single structure e Total square footage Office is 14 ft.X 60 ft.=840 sq.ft. e Electrical consumption per year See Community Hall,same meter e Heating oil/fuel consumption per year See Hall e Average number of occupants 5 e No audit performed. o applying for DOE tech assistance and waiting for VEEP o Estimated annual heating fuel savings =100% Shop e Type or primary usage of the building Public events,Public meetings,work shop e Location Mile 110.5 Richardson Highway AEA 2014-006 Grant Application Page 20 of 29 7/2/2013 ene?x> qe ENERGY AUTHORITY Renewable Energy Fund Round VIII =xGrantApplication-Heat Projects / e Hours of operation 8:00 AM 4:30 PM e Single structure -double wall tent Total square footage 32'X 60'=1920 square feet e Electrical consumption per year This building is on the Clinic meter e Heating on Diesel,consumption per year estimated at $600.00 This building will only be heated full time after boiler is installed.Heating the shop full time will benefit our business. e Average number of occupants 2 but at times we have had meetings with 100 people present here. e This Building has No audit,and will most likely not be audited. o Estimated annual heating fuel savings =100% Boiler Building This building is not yet constructed we will design and build as recommended. SECTION 5-PROJECT BENEFIT Explain the economic and public benefits of your project.Include direct cost savings,and how the people of Alaska will benefit from the project. The benefits information should include the following: e Potential annual fuel displacement (gallons and dollars)over the lifetime of the evaluated renewable energy project.In order for the applicant to receive credit for heating fuel displaced the applicant must provide the most recent invoice for heating fuel purchased. e Anticipated annual revenue (based on i.e.a Proposed Heat Purchase Agreement price, RCA tariff,or cost based rate) e Potential additional annual incentives (i.e.tax credits) e Potential additional annual revenue streams (i.e.green tag sales or other renewable energy subsidies or programs that might be available) e Discuss the non-economic public benefits to Alaskans over the lifetime of the project e The bobcat will be a great addition to NVT for other uses.NVT hires equipment every year to move dirt.Pickup heavy things around the yard and shop.Snow removal and minor road repair.The bobcat will also be used to harvest biomass.Having a bobcat could save us approximately $5,000 annually. e NVT has a part time custodian /maintenance person who will get extra hours maintaining the new boiler.Estimated by 1 hour per day hours per day X 7 days per week at $15.00 per hour in winter =$105 per week or $4,000 a year.By paying an AEA 2014-006 Grant Application Page 21 of 29 7/2/2013 Renewable Energy Fund Round VIII =3GrantApplication-Heat Projects um ENERGY AUTHORITY employee to chip wood and feed the boiler we are keeping more money in the community. e This project will assist us in our financial security and sustainability by removing the variability of fuel prices and substituting with a resource that we have more control over. This money will stay in the community as the result of using local biomass.Also the money saved by using the new wood chip boiler instead of using oil from other places could be spent locally in stores.Some of this money will help to add services to the local community.Our shop will be heated year around which is better for our equipment and easier on employees and we will have the possibility of selling wood chips to other biomass users.$2,000 or more a year. e The community hall will be made available for free more times to support a good cause. This is a $benefit to the people in the community. e The wood boiler will be using a fuel that is much cleaner if spilled than oil.The buildings are close to the Tazlina River,so this may help to avoid future contamination.This should be noted as an avoided hazard which would cost us a lot of money $$$. e Others will see this project and start biomass projects for themselves.Use of a renewable resource in a public place that can be a demonstration for others.Help to create a stronger biomass industry in the Copper River Area,possibly be able to train others. e Biomass will be used instead of going to waste,such as burning or rotting.A large part due to our other work with HFR and the Federal Highways program are already cutting and burning these trees,we are just increasing the efficiency of this process. e If and when we lower the amount of heat we need through efficiency of the buildings we have.We will have plenty of room to grow.If in the future we want to build a new building or a greenhouse this would be possible.A greenhouse would be an additional benefit for the community. SECTION 6-SUSTAINABILITY Discuss your plan for operating the completed project so that it will be sustainable. Include at a minimum: e Proposed business structure(s)and concepts that may be considered. e How you propose to finance the maintenance and operations for the life of the project e Identification of operational issues that could arise. e A description of operational costs including on-going support for any back-up or existing systems that may be require to continue operation e Commitment to reporting the savings and benefits The boiler will be operated by the tribal maintenance personnel,as well as any on-site labor. These hours will be during current working hours.The resource for the wood chips or cord wood will be supplied by the two brush crews that work every summer cutting trees and clearing brush. This will supply the amount of biomass needed at little to no cost at least through the current contract and will give this project a kick start.The crews have cleared an average of 12 acres in the past few years,our project is estimated to need 3 to heat all of our buildings. If something happens and neither crew would supply the wood,two or three people can be hired ona short-term basis to cut the wood and make the chips. AEA 2014-006 Grant Application Page 22 of 29 7/21/2013 cadRenewableEnergyFundRoundVIIIf=qm ENERGY AUTHORITYGrantApplication-Heat Projects nT The large tent shop that is already standing and is ready to heat with a double wall construction will be used for storing of wood chips that can dry for a year before being used,if need be.We will use this structure as need be. We already have maintenance people on staff that will take care of the day to day operations of the wood chip boiler.The lead maintenance person is Greg Engebretson.He has years of experience in the field and working with equipment.We have a general fund account that parts will be purchased from and we will plan ahead for the maintenance needed to the biomass system. Marce Simeon will be the bookkeeper for this project.She has been the Bookkeeper here at the Native Village of Tazlina since 2000.She has taken care of all payroll duties very effectively.A Resume is attached for Marce.Here email is marce@cvinternet.net After a RFP,an engineer with biomass experience will be put on contract to do a final design, economic analysis and purchase all needed equipment and supplies.Rickey Young will manage this effort.Rickey has experience with this type of work.Has spent a lot of time learning about biomass and has the motivation to see the project through. One of the grants that are in place for this project are the Bureau of Indian Affairs Hazardous Fuel Reduction grant that pays a crew to cut wood and dispose of it.The other grant is from Federal Highways.These grants provide money for a crew to cut wood along road right of ways. These grants pay a portion toward our administrative fees of our maintenance operations.These funds are already paying for the support of the existing systems and will continue to do so in the event of a breakdown of the new wood chip boiler.We will only need to appropriate some of the money we are saving from the conversion to biomass to insure that the program will be sustainable in the event that these grants are not reinstated in the future.We do feel confident that the HFR program will continue,but will plan for a laps in funding or overhead or O&M when we get the biomass project going. |personally,as the Tribal Administrator feel the need to report on this new system for years to come and will.The monitoring equipment needed will be designated in the final design,the cost estimate we used came from AEA.|feel the information gathered from this project will benefit the whole state of Alaska for many years to come.This system appears to be a breakthrough in modern biomass heating technology.From the information in the feasibility study,|feel this will be a success story that all of Alaska and lower 48 states will want to know about.It is on a small scale and no great risk will be taken with little to lose and lots to gain. SECTION 7 -READINESS &COMPLIANCE WITH OTHER GRANTS Discuss what you have done to prepare for this award and how quickly you intend to proceed with work once your grant is approved. Tell us what you may have already accomplished on the project to date and identify other grants that may have been previously awarded for this project and the degree you have been able to meet the requirements of previous grants. The feasibility study has been done showing great support for the wood chip boiler or any biomass unit.Wood has already been cut and stacked for this project as demonstration of AEA 2014-006 Grant Application Page 23 of 29 7/2/2013 Renewable Energy Fund Round VIII f=| Grant Application -Heat Projects (@m>ENERGY AUTHORITY potential.We have approximately one winter's supply.As soon as the grant is awarded and a wood chipper is bought,the wood already stored will be chipped,we already have indoor storage.So our first winter's worth of fuel is just waiting to be used. The large shop structure is already constructed on a full cement slab that will be used to store excess wood chips.This is why we need the Bobcat or some such small loader to move the chips around.The wood chip boiler may also be set up in this building,which would make use of excess heat from boiler to heat that building.This would save the price of building a boiler building,and running a pipe to heat the garage,but we are waiting on the final design to see what option is the best. This project will also save us money from heating the shop. We have the human capacity to complete this project,we have relationships with potential engineers and the people at the AEA that can help us in decision making. We wanted to be funded last year,we were ready then and are even more ready now.We have started looking into EE for are buildings and are more prepared for EE then we were at this time last year. SECTION 8 -LOCAL SUPPORT AND OPPOSITION Discuss local support and opposition,known or anticipated,for the project.Include letters of support or other documentation of local support from the community that would benefit from this project.The Documentation of support must be dated within one year of the RFA date of July 2,2013. There is no opposition known or anticipated for this project.There has been positive community talk about this project for several years.Local residents are waiting with anticipation.When all goes well there will be other business and home owners buying the same equipment. Attached are the letters of support from local community representatives and other agencies. SECTION 9 -GRANT BUDGET Tell us how much you are seeking in grant funds.Include any investments to date and funding sources,how much is being requested in grant funds,and additional investments you will make as an applicant. As mentioned above we receive a grant for fire prevention.This is in the amount of $85,000. We also receive money from Federal Highways yearly that is used partly for a brush crew.We run that crew almost every summer and spend around $45,000. The funding sources for the biomass boiler will be from AEA and in-kind from The Native Village of Tazlina.Our grants to clear brush will provide us with a fuel source at a very low price. AEA 2014-006 Grant Application Page 24 of 29 7/2/2013 cog qa ENERGY AUTHORITYRenewableEnergyFundRoundVIIIf=Grant Application -Heat Projects We have a truck and wood harvest equipment worth over $40,000.We already erected thetent/garage for $10,000.We already have trained personnel and management. All reporting will be carried out as in accord with rules of grant agreement.We will also provide any information that may help AEA with any decisions on giving funding to others for the same boiler. Tazlina is prepared to contribute $11,000 as a cash match for the purchase of the bobcat. As an In-Kind Match contribution the Native Village of Tazlina already owns a 2,400 sq.ft. double walled tent on a concrete slab,to be used for chip storage and final drying.The tent was donated but the cost in labor was $10,000 to set up.It could easy hold a large supply of wood chips as the prep area and house a bobcat for loading the boiler.If it is allowed the boiler could be housed in this tent,saving the cost to build a new building ($45,800 allocated).There will be in-kind labor of $5,000 to help set up the boiler building.The Native Village of The indoor chip storage area is already set up for the project and cost $10,000.Biomass inventory has an on hand value of $3,000.Energy improvements already completed on the community hall building is equal to $8,000 +Saws and trucks equal to more than $3,000 already part of fleet =Total In- Kind or Match of $43,000. Boiler $34,380 +Project Scope,final design estimated to be $12,000 +boiler building $45,800 (if we can put the boiler in the garage this cost might be less) +building for chip storage $10,000 +mechanical parts $65,817 +electrical parts $5,300 +controls parts $10,256 project +Labor cost in construction $37,311. +Wood Chipper (12 inch)$34,000 -which could provide income if we sell chips in future +$30,000 Bobcat -will improve business and provide other benefits and incomes +$3,000 Wood supply either calculated as labor for chipping or purchase of resource +$3,000 Saws and trucks improvements and use +$8,000 energy efficiency improvements already done to Community Hall =$298,864.+a contingency of 5%=Total $313,807 Required monitoring equipment is included in contingency and approximated to be $5,000. Asking for a REF grant for $270,807 Wood chips and wood chip storage will be of no or little cost for many years due to wood cutting crews from other grants and the available owned land.And hourly wages is already paid for the cutting and clearing,as well as much of the equipment used. We understand that our buildings need EE improvements,will be looking into other energy efficiency programs and hope to identify money soon to further insulate our buildings.We are applying for the DOE 40 hours of Technical Assistance first.The Clinic/Police building will be the first EE priority. As mentioned,future ideas not included in this budget are the addition of a heated green house after EE improvements to buildings and the possibility of selling chipped wood to others in the Tazlina area.Both of these possibilities provide the potential for additional benefits to the project and an additional income source. AEA 2014-006 Grant Application Page 25 of 29 7/2/2013 Renewable Energy Fund Round VIII -_|Grant Application -Heat Projects 4 qm ENERGY AUTHORITY Applications MUST include a separate worksheet for each project phase that was identified in section 2.3.2 of this application.Final Design,Permitting,Construction and Commissioning. Please use the tables provided below to detail your proposed project's budget.Be sure to use one table for each phase of your project. If you have any question regarding how to prepare these tables or if you need assistance preparing the application please feel free to contactAEA at 907-771-3031 or by emailing the Grant Administrator,Shawn Calfa,at scalfa@aidea.org. Source of Matching ws Funds:Anticipated Grantee : .:RE-Fund ,Cashilin-Milestone or Task Completion Grant Funds Matching kind/Federal TOTALS Grants/Other State Grants/Other Final Design 7/31/15 |$$$12,000 Engineer cost estimate 9/30/15 |$$$3,000 Permitting 8/1/15 |$$$0 Construction 6/30/16 |$$$128,926 Commissioning 8/31/16 |$$$3000 Wood Ready Now |$$$ Equipment 3/1/16 |$$11,000 $ Starting Wood SupplyChainsaws_and truck Ready Now |$$6,000 $ Construction Labor 8/31/16 |$$5,000 $ Energy efficiencyImprovements 8/30/16 |$$8,000 $ Building to hold chips Ready Now |$$10,000 $ TOTALS $$40,000 $ Budget Categories: Direct Labor &Benefits 8/31/16 $$$49388 Travel &Per Diem $$$0 Equipment 3/1/16 $$$64,000 Materials &Supplies 3/1/16 $$$49,936 FoOOOOOEEE______________________________________|} AEA 2014-006 Grant Application Page 26 of 29 7/2/2013 Renewable Energy Fund Round VIII f=...=,Grant Application -Heat Projects @um>ENERGY AUTHORITY Contractual Services 3/1/16 $$$ Construction Services 8/31/16 $$$5,000 Other $$$ TOTALS $$$315,250 Source of Matching .Funds:Anticipated Grantee Milestone or Task Completion Ont rds Matching King TOTALSDateFundsGrants/Other State Grants/Other (List milestones based on phase and type of project. See Milestone list below.) $$$ $$$ $$$ $$$ $$$ $$$ $$$ $$$ $$$ $$$ $$$ TOTALS $$$ Budget Categories: Direct Labor &Benefits $$$ Travel &Per Diem $$$ Equipment $$$ Materials &Supplies $$$ Contractual Services $$$ Construction Services $$$ Other $$$ TOTALS $$$ nnnEEE________ei i}AEA 2014-006 Grant Application Page 27 of 29 7/2/2013 Renewable Energy Fund Round VIII f=Grant Application -Heat Projects qa)ENERGY AUTHORITY SECTION 10 --AUTHORIZED SIGNERS FORM Community/Grantee Name: Native Village of Tazlina Regular Election is held:July 25,2014 Date:9/18/2014 Authorized Grant Signer(s): Printed Name Title Term Signature Rickey Young Tribal Administrator |authorize the above person(s)to sign Grant Documents: (Highest ranking organization/community/municipal official) Printed Name Title Term Signature Gloria Stickwan Council President 2 Grantee Contact Information: Mailing Address: PO Box 87 Phone Number: 907 822 4375 Fax Number: 907 822 5865 E-mail Address: prog.mang.tazlina@cvinternet.net Federal Tax ID #: 92-0068390 Please submit an updated form whenever there is a change to the above information. nnn EEEEEEEEE_____________________________i}AEA 2014-006 Grant Application Page 28 of 29 7/2/2013 coed gm ENERGY AUTHORITYRenewableEnergyFundRoundVIIIf=Grant Application -Heat Projects SECTION 11 -ADDITIONAL DOCUMENTATION AND CERTIFICATION SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR APPLICATION: A.Contact information,resumes of Applicant's Project Manager,key staff,partners, consultants,and suppliers per application form Section 3.1 and 3.4.Applicants are asked to provide resumes submitted with applications in separate electronic documents if the individuals do not want their resumes posted to the project web site. B.Letters or resolutions demonstrating local support per application form Section 8. C.For heat projects only:Most recent invoice demonstrating the cost of heating fuel for the building(s)impacted by the project. D.Governing Body Resolution or other formal action taken by the applicant's governing body or management per RFA Section 1.4 that: -Commits the organization to provide the matching resources for project at the match amounts indicated in the application. -Authorizes the individual who signs the application has the authority to commit the organization to the obligations under the grant. -Provides as point of contact to represent the applicant for purposes of this application. -Certifies the applicant is in compliance with applicable federal,state,and local, laws including existing credit and federal tax obligations. E.One paper copy and one electronic version of the entire application on CD or other electronic media,per RFA Section 1.7. F.CERTIFICATION The undersigned certifies that this application for a renewable energy grant is truthful and correct,and that the applicant is in compliance with,and will continue to comply with,all federal and state laws including existing credit and federal tax obligations and that they can indeed commit the entity to these obligations. Print Name |Rickey Young Signature Title |Tribal Administrator Date |9/18/2014 nnn AEA 2014-006 Grant Application Page 29 of 29 7/2/2013 | Biomass Prefeasibility Study for Tazlina Tribal Council Prepared for Alaska Village Initiatives with funding from DOE by: Alaska Wood Energy Associates Greg Koontz,ME &Bill Wall,PhD SerAdeFdRiSeraeEEEteCa TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update Table of Contents SECTION 1 |Executive SUMMAL).............ccsscessceescceees wes .3 1.1 Background 3 1.2 Small Scale Chip-fired Boilers 4 1.3 Project Scale 5 5 8 8 1.4 Next Steps SECTION 2 |Comparisons:Biomass BoOilers...........ssessssssssssccssscssescnsescsssssessoees 2.1 Fuel Types and Handling Stick-WOOd .......scssssescessrevesseseverscnerssesossonssesassesosesensssennansnsnssossonoesosssassnssessenssesesseesussaceesncenessneceesaccsontenes8 WOO CHIPS .........csccccsessssssssecssescessssresssssessaesssssssesssssscssssssaescessccesssseesessnnsssaasesenesesssconsonsacsseneeseseueenenses 9 2.2.Batch-Fed vs Modulating Boilers 10 Batch-Fed Boilers..........cscccesecsssssscosrscssrsnessesssssesessnsesessnssssnonescoensseseanessacsesescaseacseeesansoesacsuesssecsessooeeses 10 Modulating Boilers ........sssssssesssssrsssssscssssesssssccesessesssssesssscessnsescsseessssonessensnsessasessacessesoesssconenosenerssonecses 10 2.3 Integration of Biomass Systems into Existing Systems 11 Modulating Boilers ...........:sccccsssssssssssssssesenccsssesssssnesscesesessssscsssseessessssessooessosssesssees .wll Batch-Fed Boilers..........ssccsssscsssssssssssccsssrssscnerscscsssesssssssessnsosscssssasserssssessonsossscesescsecesecesecnenesaenaceneoeson 11 2.4 Utilization Rate and Oil Displacement 12 SECTION 3 |Comparisons:Inputs .14 3.1 Resource Assumptions 14 3.2.Resource Consumption 15 3.3 Cost Estimating /Project Costs 16 3.3 Boiler Performance 16 3.4 Benefit Cost Ratio 16 Appendix 1.P&M Boiler Brochure soese 18 Alaska Wood Energy Associates 2/21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update SECTION 1 |Executive Summary 1.1 Background Alaska Wood Energy Associates (AWEA)first published the results of a Level 2 feasibility study on the subject of biomass utilization in Tazlina in September of 2012.The performance model AWEA uses for these assessments compares boilers fueled by stick wood,wood chips,and wood pellets.However,one or more of these fuel sources is often not viable in a village for one reason or another. Pellets,for instance,are not available off the road system,at least not a price that would be viable.In other instances,the available biomass end-use equipment itself places a limitation on the viable fuel types.Biomass boilers are discussed in detail in Section 2,but in the past,the smallest chip-fired AWEA believed was appropriate for rural Alaska was sometimes simply too large for the application in a given village.In these cases,a chip-fired boiler could be used,but the cost of the equipment was so high,it was not financially viable. This was the case in Tazlina.The four buildings included in the study (collectively labeled the Tribal Complex)are not large,and even combined into a single heating plant,the heating load was simply too small for the line of biomass boilers (Wiessmann)that AWEA commonly uses in their analyses.This left stick-fired boilers,and because Tazlina is on the road system,pellet-fired boilers. Although smaller in capacity than the smallest Wiessmann boiler,the capacity of the smallest of the line of stick-fired boilers commonly available in Alaska (Garn)was also larger than the Tribal Complex required.So,while stick-fired boilers were a better fit than chip-fired boilers,they still had a financial payback that was excessive (see Figure 1.1 below). Pellet-fired boilers are available in very small capacities,and therefore it was possible to match a boiler very specifically to the heating load at Tazlina.Thus pellet boilers showed the best financial performance of any fuel type;however,the payback of 8.0 years,in conjunction with some of the issues related to pellets,meant that even the pellet-fired option was not compelling to Tazlina.See Figure 1.1,reproduced from the original study: [B6 Tribal Complex i Chip Stick Pellet savings $15,750 $16,738 $19,575 cost $324,201 $206,368 $156,169 NSP 20.6 yrs 12.3 yrs 8.0 yrs Figure 1.1 Alaska Wood Energy Associates 3|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update Wood pellets are fundamentally different than stick-wood or wood chips as a fuel;some of these differences are more relevant that others,depending on the village. ¢They are the most expensive form of biomass fuel *They are highly processed;they are formed from compressed sawdust and wood shavings that have been mechanically dried ¢As such,they cannot be produced locally in small villages,which have no steady source of sawdust and shavings Conversely,both stick wood and wood chips are almost always produced locally.They commonly produce local jobs,help manage local resources,and keep resource dollars in the village. 1.2.Small Scale Chip-fired Boilers The primary criterion required to re-visit this feasibility study would be a change in some "variable”that has the potential to make the project significantly more attractive to Tazlina.In this case,AWEA believes that the availability of a viable small scale chip-fired boiler meets this criterion. The key word is "viable”-small chip-fired boilers do exist,and have for many years.There are two primary reasons that AWEA did not consider the ones they were aware of as "viable”for use in rural Alaska: 1)They require wood chips with a moisture content of 35 percent (MC 35)or less.Wiessmann has two "model lines”or series of chip-fied boilers.The smaller series has a boiler that a capacity that would fit the Tribal Complex well -but the boilers in the smaller series require chips with MC 35 or less.Other smaller chip-fired boilers would not operate even at MC 35. It is possible to achieve MC 35 chips in rural Alaska,even without mechanical drying. However,it requires air drying for extended periods of dry weather,which are often few and far between.In addition,if something happened and the "dry chip”supply ran out,it could be weeks or months before a new supply of MC 35 chips was available.This is not an acceptable premise on which to building a new heating plant. 2)They were not sufficiently automated.In order to be a viable solution for a replacement to an oil boiler,ideally the boiler should be as easy to use and automatic as the oil boiler.No chip boiler quite meets this criterion,but at a minimum,AWEA requires that a chip-fired boiler: a)auto-start the boiler when heating demand requires heat b)modulate the fuel and air to maintain the hot water temperature c)be robust and simple to fix As they get larger and more sophisticated,chip-fired boilers often incorporate additional features that make them even more convenient and efficient -but AWEA considers the short list above to be the minimum requirements. Alaska Wood Energy Associates 4|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update The reason for re-visiting the Tazlina study,therefore,is that AWEA has become aware of a manufacturer with a newer line of small scale chip boilers that we believe meet these criteria.The State is also interested this new line of boilers,and the first one in Alaska is scheduled to be installed in Mentasta Lake soon. The manufacturer of this boiler is Portage and Main (P&M),of Canada.Their line of chip-fired boilers is called "EnviroChip”.There are two boilers models in the line,the 500 and the 800;however,the 800 is a custom unit,and not UL listed,so only the model 500 will be considered here. Again,boilers are covered in detail in Section 2;The P&M 500 is covered in more detail there.The purpose of this revised report is to determine how the application of this boiler would affect the economics of a biomass heating project in Tazlina. 1.3.Project Scale As noted above,there were four buildings included in the original study,as there are in the revised study. The performance model AWEA uses automatically evaluates each building for an individual boiler,and then evaluates any grouping of buildings that the user chooses.In the case of this revised report, however,we are going to look only at a biomass heating plant that would include all four buildings;the Tribal Complex.Figure 1.2 below shows the four buildings that comprise the Complex,and their current annual oil consumption: Building Information,Part 1 oll ann Bidg No.Res include in gal ID ea ?Name Sc1 Sc2 Sc3 Sc4 each 1 1 1 Tribal Office 1,382 2 1 1 Community Hall 3,370 3 1 1 Tribal Clinic 919 4 1 1 Shop 2,407 5 6 1 1 Tribal Complex 8,078 7 Figure 1.2 1.4 NextSteps A number of things have changed since the publication of the original report,not least the emergence of a viable small-scale chip-fired boiler.There are three further Sections to this revised report,each deals with comparisons;these Sections elaborate on these changes in detail.One that deserves mention here is that as AWEA spends more time working in rural Alaska,we learn more about construction practices and costs in rural Alaska,and of course,material and fuel costs change constantly.Thus the economics presented here for stick and pellet-fired boilers will not match exactly the figures from the original report. Sections 2,3,and 4 provide additional information on these changes. The P&M boiler represents such a significant change to the project viability for three reasons: Alaska Wood Energy Associates 5|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY Tazlina,Alaska 2013 Revisions Chip System Update 1)It can operate with wood chips up to MC 45. 2)The boiler is the "right size”for Tazlina,and while it meets the chip-boiler criteria above,it is simple and robust;this is reflected in a first cost that is much lower than any boiler in the Wiessmann line. 3)It automatically attempts to re-start based on a timer -if the boiler is still running,nothing happens.However,if the flame has "gone out”due to low load,it will re-start.This combined with thermal storage (see Section 2)means that it can usefully cover any load from zero to the maximum listed capacity -this maximizes the amount oil that can be displaced. Figure 1.3 below shows both the old and new results,side by side (the "old”results are replicated from Figure 1.1 above).From this point in the report going forward,results from the original report will be grayed out,while new results are in black. B6 Tribal Complex 'B6 Tribal Complex Chip Stick Pellet =i Chip Stick Pellet savings $27,474 $16,579 $19,575 savings $15,750 $16,738 $19,575 cost $178,864 $202,224 $145,341 cost $324,201 $206,368 $156,169 NSP 6.5yrs 12.2 yrs 7.4yrs NSP 20.6 yrs 12.3 yrs 8.0 yrs Figure 1,3 The "B6”(or Building 6)in the title block of both tables reflects the fact that the combination of the buildings occupies the sixth position in the analysis model (see Figure 1.2)-it has no other significance. For the stick-fired and pellet-fired options,the financials have gotten slightly better (nothing changed except some of the underlying resource and cost estimating assumptions,as noted above).For the chip- fired option,however,the use of the P&M 500 boiler reduced the net simple payback (NSP)by almost a factor of four.In this revised study,it emerges as the best option based on financial considerations. Because it uses wood-chips as a fuel,it also provides some of the additional benefits associated with wood chips listed above. Figure 1.4 provides additional project detail,for the chip-fired boilers only,with a comparison between the first analysis and this update of the report. he Chip-Fired Boilers P&M Envirochip 10500 boiler 1 |12boiler2[7 _UB :!im Tribal Complex boiler3 currentoil 8,078 gal chipsreq._110.4GT boiler(s)$34,380 unit price $4900 unit price $90 building $25,800 annual cost $39,580 annual cost $10,473 mechanical $65,817 electrical $5,300 proposed oil 0 electrical 8,165 kWh controls $10,256 unit price $4.900 unit price $0.200 project costs $37,311 annual cost $0 annual cost $1,633 totalcost $178,864 oildisplaced 8,078 gal harvest ann savings $27,474 fraction disp 1.000 acres 7.76 peryr NSP 6.5 yrs Alaska Wood Energy Associates 6/21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update fe @ Chip-Fired Boilers Wiessmann Pyrot 150 boiler 1 |2 boiler 2 Tribal Complex boiler 3. currentoil 98,078 gal chips req 51.3 GT boiler(s)$162,784 unit price $4.900 unit price $60 building annual cost $39,580 annual cost $3,076 mechanical $71,041 electrical $5,333 proposed oil 3,992 electrical 5,970 kWh controls $13,753 unit price $4.900 unit price $0.200 project costs $71,289 annual cost $19,560 annual cost $1,194 totalcost $324,201 oildisplaced 4,086 gal harvest ann savings $15,750 fraction disp 0.506 acres 3.49 per yr NSP 20.6 yrs Figure 1.4 The three key values to take from Figure 4 are:2 1)The P&M boiler displaces 100 percent of the oil vs about half for the Wiessmann;this significantly increases savings 2)The "revised”boiler-associated costs drop from $163,000 to $34,000. 3)The amount of wood chips (and harvest acres)required in the revised model more than doubles from the amount in the original model. The increase in wood-chips required is almost entirely due to the fact that in the revised model,the boiler displaces all of the oil,as opposed to about half.However,it must be said that the P&M boiler is significantly less efficient that the Wiessmann boiler (0.77 vs 0.85 -may not seem "significant,but it is). We encourage Tazlina in their fuels reduction practices to harvest both hardwoods and spruce and allow drying for one field season.This will reduce the moisture content by at least 20%bringing chip moisture to about 30%.This significantly increases the recoverable BTUs per ton of chips and allows the needles and leaves to fall off and out of the product stream going into the boiler.Two additional pieces of Equipment will bwillbee required bbuthavenot been putinto the financial models,These are a small commercialknifetypemicrochipchipper'andasmall bobcat for loading the hopper.Thereis so much variabilityin the opportunities for tribes to secure this equipment that we did not model it in the financials.However, the project has such strong financials that these two pieces of equipment will not significantly impact the benefit cost ratio. Alaska Wood Energy Associates 7/24 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update SECTION 2 |Comparisons:Biomass Boilers 2.1 Fuel Types and Handling Stick-wood Stick wood consists of lengths of wood,cut to the length of the furnace or fireplace they are intended for. If the diameter of the wood is too large for the application,then the wood is split into pieces -this improves the burn and allows the use of larger wood.The standard unit of by which stick-wood is sold is the cord. In the lower 48,wood is commonly gathered,cut and split in the summer,and then covered and stockpiled for the winter.This allows the wood to "season”-it dries out and thus produces a cleaner, hotter burn.The useable heat content (BTU/Ib or BTU/cord)increases as the moisture content drops. In rural Alaska,however,the scenario is often different.First,the heating season is much longer,so the amount of wood to be gathered is much larger.Second,access to wood is generally better in winter after the freeze begins than it is in summer.For that reason,stick-wood in Alaska is not likely to be as dry as it is in the lower 48,and will not burn as hot or clean. In terms of material handling for a boiler,stick-wood is handled manually.No one has yet come up with a small-scale boiler than can automatically feed stick-wood,in all its variations,into a boiler.While this manually feeding means there is no chance of a material handling failure,it requires a significant amount of labor (see below).It also affects how stick-fired systems operate (Section 2.2)and integrate with existing systems (Section 2.3). There is another aspect of stick-wood that affects local resources in rural Alaska -it can difficult to fully utilize the available wood resource.The furnaces into which stick wood is fed are cylindrical,and the diameters are not overly large -25 to 40 inches for the line of boilers AWEA typically evaluates.The recommended wood diameter for these furnaces is 3 to 12 inches.While wood that is larger than 12 inches in diameter can be split,wood 3 inches and below constitutes a significant fraction of the wood resource that cannot easily be used.Smaller sections are also often highly branched,which makes loading the furnace very difficult unless the branches are manually stripped into more or less straight pieces. AWEA utilizes one line of stick-fired boilers in their analyses;the line manufactured by Garn.There a number of Garn boilers in Alaska.Garn has three sizes of boilers,detailed below. Pellets:Wood pellets are mechanically dried sawdust and shavings that are mechanically compressed into evenly sized pellets.They have extremely low moisture content (MC 5 or less),and are thus very "energy dense”.They all virtually smooth,uniform in size,and thus "flow”almost like a thick liquid Alaska Wood Energy Associates 8|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update when handled.They almost never foul a material handling system -in some respects they are an ideal biomass fuel.Because of the low moisture content,the efficiency of pellet boilers is exceptionally high. Wood pellets are sold by the ton;in this case,the moisture content is so low that no one distinguishes between green tons and dry tons. However,the amount of processing required to make the pellets means they are expensive.The "raw materials”,sawdust and shavings,are a generally the byproduct of lumber industry,the furniture industry, or both.For that reason,pellets are not generally produced in rural Alaska because almost no villages can produce the steady stream of sawdust and shavings required.Any village that uses them must therefore be on the road system,so that the pellets can be trucked in. Because of the high cost of pellets compared to chips,pellet-fired boilers are generally not manufactured in very large sizes -once the boiler gets to a certain size,the assumption is that the user is sophisticated enough to deal with wood chips,which are a cheaper fuel on a unit basis.Thus pellets boilers are generally designed for much lower capacities than chip boilers.The Froling P4 line of pellet boilers ranges in capacity from 35 to 200 kBTU/h in heating capacity -the Pyrotec line of Wiessmann chip-fired boilers ranges from 1,331 to 4,265 kBTU/h. Wood Chips In some respects,wood chips represent for rural Alaska a biomass fuel combination of some of the best aspects of stick-wood and pellets,and avoids some of the negative aspects: *Unlike stick-wood,virtually the entire wood resource can be chipped;this minimizes harvesting labor,transport cost,and resource wastage. ¢At the same time,chips can be produced locally with minimal processing;harvesting can be integrated into local resource and fire suppression planning,and collection and processing can increase local employment. ¢The cost is comparable on BTU basis to stick wood -is generally higher,but not by much. *Unlike pellets,chips do not rely on associated industries for the raw material;chips can be made from slash,trimmings,whole logs,clean construction debris,etc. *Chips handle almost as well as pellets -the more uniform they,the better they handle.This makes them appropriate for automatic feed systems such augers,etc.that allow the boiler to modulate to meet load (see next section below) ¢The minimum amount of processing required is the chipping itself.The P&M 500 boiler is designed to work well with a 2”minus chips (edge length in all three dimensions is 2 inches or less),but can handle variations in that spec. ¢In terms of handling,the issues that cause jams and failures are overs (generally long,stringy fibrous pieces)and saw dust (especially when wet,it can clog and jam systems).These can virtually eliminated by adding one step to the process;screening. Wood chips are sold by the ton,either green (GT)or bone dry (BDT).One ton of MC 50 wood chips equal 1.0 GT and 0.5 BDT -half of the weight is water and half is wood.Although wood chips are generally sold by the BDT to avoid the effects of variations in moisture content,in rural Alaska we are Alaska Wood Energy Associates 9|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update generally dealing with villages that harvest and process their own chips;they are not "sold”to a third party.For that reason,in our analyses,AWEA uses green tons,and we specify the wood specie(s)and moisture content of the chips.Because Tazlina is on the road system,they could in fact buy chips from a third party (and likely would do so)-but we still base the analysis on GT. 2.2 Batch-Fed vs Modulating Boilers Batch-Fed Boilers The stick-wood fired boilers used in rural Alaska are batch-fed.The operator cleans out the ashes from the previous batch of wood,fills the furnace with wood,lights it,and waits for that "batch”of wood to bum.Gam indicates that a "burn”generally lasts 30 -60 minutes. The heat from this burn must go somewhere,and because the burn rate does not depend on the actual heating load,there must be a means to store the heat.The furnace of a Gam boiler is surrounded by a large,integral water tank.The size of the furnace (and thus the amount of heat from the burn)is designed to heat the tank from a lower temperature to a higher one;in the case of Garn,the design is intended to raise the tank from 120 deg F to 200 deg F. The heating system pumps hot water from the tank to the building heating system as needed to meet the heating load,and returns cooler water (though still warm)to the tank.Thus the tank temperature gradually drops.When the tank temperature approaches 120 deg F,it is up to the operator to determine this is the case,and start a new burn.If this new burn does not occur,eventually the tank water gets too cool for the heating to use. This is a batch process,and the "control”(the rate and timing of burns)and material handling (feeding stick-wood)are entirely manual.The implications of variable temperature water to the heating system and of batch-fed fuel are discussed further in the 2.3 and 2.4. Modulating Boilers By contrast,modulating boilers systems have the ability not only to automate the feeding of fuel to the boiler,but also to vary the rate of fuel feed in response in the heating load.Within relatively tight limits, they maintain a constant hot water temperature.The set point for this hot water temperature can be changed with the seasons;but whatever the set point,a modulating boiler will regulate the fuel and air within the limits of the unit to maintain that set point.Chip-fired and pellet-fired boilers are modulating boilers. Because they modulate fuel to meet heating load,theoretically modulating boilers do not require any thermal storage (a water tank).However,even modulating biomass systems work best if they have some storage.Biomass boilers can only modulate output so fast -once the wood is on fire,it will eventually burn even if the heating load is decreasing.Conversely,when a surge in heating load occurs,it takes time to get new wood into the furnace and get it burning;a water storage tank helps the system even out these rapid load fluctuations.Finally,if the load gets so small the boiler shuts itself off,the tank takes up the slack unto the boiler auto-restarts.By combining a modulating boiler with sufficient thermal storage,one gets a system that modulates to handle any load from virtually zero up the maximum capacity of the boiler. Alaska Wood Energy Associates 10|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update 2.3.Integration of Biomass Systems into Existing Systems Modulating Boilers Oil-fired boilers are the norm is rural Alaska;these are modulating boilers that regulate the flow of oil to the burner to meet the hot water set point.Integrating a modulating biomass boiler into an existing oil- fired system is therefore simple. In the simplest form,one would simply install the biomass boiler in series with the oil-fired boiler(s),and upstream of the oil-fired boiler(s).This means that the cooler hot water return water from the heating system flows through the biomass boiler first,and then through the operating oil-fired boiler.Then one would stagger the boiler hot water set points. If the minimum hot water temperature required is 170 deg F,for example,the biomass boiler set point might be set at 180 deg F (water hotter than required causes no harm),and the oil-fired boiler set point would then be set at 170 deg F. As long as the biomass boiler has fuel and is functioning,it will generate 180 deg F water.Even if rapid load fluctuations cause the hot water temperature from the biomass boiler to vary,it would take a 10 deg F deviation to start the oil-fired boiler.In other words,as long as the hot water temperature from the biomass boiler is at least 170 deg F,then the oil-fired boiler will not fire -the "return”water is hotter than or equal to the supply set point,so the boiler does not fire.If for any reason,the biomass boiler fails or the heating load exceeds the capacity of the biomass boiler,then the hot water will drop below 170 deg F -at which point the oil fired boiler starts,and fires as required to maintain its own set point of 170 deg F. This is completely automatic and requires no operator intervention,and as long as the oil-fired boiler does not fail,it is fail-safe.The end-users would not even realize it had happened -they would still be getting hot water and heat. There is second,equally important implication of this set-up.Biomass boilers are expensive compared to oil-fired boilers.The goal of most biomass systems is to displace most,but necessarily all of the oil consumption in the selected buildings.If a biomass boiler can cover the heating load for 90 percent of the hours in a year,it probably makes no sense to buy the next bigger unit just to cover that last ten percent of the annual hours. The setup above allows one to size the biomass boiler based on the best combination of price and size. As noted above,if the installed boiler cannot keep up with the heating load,the hot water temperature will fall until it falls enough to start the oil-fired boiler,which will then make up the small amount of load the biomass boiler cannot cover.Because the biomass boiler "sees”the return heating water first,it will load up to 100 percent,and only then will the oil-fired boiler come on -the use of biomass is always maximized without having to size the boiler for 100 percent of the worst case heating load. Batch-Fed Boilers The set-up above is not practical with batch-fed boilers;they burn fuel without regard to the actual load, and store the excess heat in the surrounding hot water tank.Between burns,the tank temperature drops as low as 120 deg F before the next burn.If one attempted the same series boiler arrangement described Alaska Wood Energy Associates 11|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update above with a Garn boiler,the oil-fired boiler would come on at 170 deg F,and the remain on until the next burn raised the tank temperature above 170 deg F -meanwhile,only 3/8ths of the heat of the biomass burn would have been utilized:(200 -170)/(200 -120)=3/8.One could set the set point of the oil-fired boiler at 120 deg,except that in winter 120 deg F water is almost certainly not hot enough to allow the system to heat the building spaces. So a batch-fed biomass boiler can be set up in fail-safe mode upstream of an oil-fired boilers,but as the example above shows,the result would be that the utilization rate of the biomass boiler decreases significantly (see 2.4 for an explanation of utilization rate),and the resulting annual oil consumption for the building or buildings would be much higher than in a modulating boiler system. 2.4 Utilization Rate and Oil Displacement Utilization rate is a simple concept.A village pays for a piece of equipment,perhaps an expensive biomass boiler.Ideally,that equipment would run at 100 percent of capacity,100 percent of the time -a utilization rate of 100 percent.Assuming the piece of purchased equipment is intended to save money, then the it would seem that the higher the utilization rate,the higher the return on the investment. However,in the case of a biomass boiler,there is a second factor that figures into the return on investment -how much oil consumption (as a fraction of annual consumption)does the biomass boiler displace.After all,this is how the biomass boiler generates savings,so oil displacement has to factor into return.In fact,sizing the biomass system to maximize return on investment is a balancing act between utilization rate and oil displacement. Figure 2.1 helps explain how utilization rate (UR)and oil displacement (Disp)influence savings and return on investment: High UR /Low Disp >Capacity =0.15 Low UR/High Disp >Capacity =0.95 %Heating load (Y)vs %OAT range (x)%--load (Y)vs %OAT range (x)1.0 'N un-used boiler capacity QT er ee eee 08 08ww N un-used boiler capacity06oil'N 06 'N-hest 0.40.4 NN NS0.2 -0.2aneeneee&@&@&&=AY ==biomass heat biomass heat nN 0.0 L ri i a rT 5 0.0 L iT z 2 a | 0.0 0.2 04 06 08 10 0.0 0.2 0.4 0.6 08 1.0 Figure 2.1 The Y axis is the percent of full heating load,and the X axis is the percent of the annual outside air temperature (OAT)range.If the village outside air temperature varied from -40 to 60 deg F in a year,the range would be 100 deg F,and each 1%would correspond exactly with a 1 deg F change in OAT.The point is that at 0.0 on the X axis,that is the coldest OAT,and at 1.0 on the X axis,that is the hottest temperature in the village. Alaska Wood Energy Associates 12/21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update The thick red line is an idealized heating load curve -as temperature rises,load decreases.At some OAT (assuming that domestic hot water (DHW)is being heated by the boilers),the space heating load disappears and only the DHW load is left (the flat portion of the load curve). The dashed blue line is the capacity of the biomass boiler,expressed as a percent of the maximum heating load, In the first graph,our "first attempt”at sizing the biomass boiler was to start with a biomass boiler that was quite small -the capacity is only 15 percent of the max heating load.As a result,the utilization rate is very good;we have almost achieved the goal of running the boiler at 100 percent of capacity 100 percent of the time. However,the system achieves very little displacement of oil,and thus not much in the way of dollar savings.This can be seen by looking at the area above the dashed blue line and below the red load curve; this is the portion of the heating load served by oil.In a purely oil-fired system,all of the area below the red line represents oil.In our first attempt,then,we have not really displaced very much of that oil, despite the very high utilization rate.Since displacing oil is what generates the dollar savings needed to pay for the boiler,we have not maximized the return on investment. In the second graph,the sizing of the boiler is taken to the opposite extreme.In this case,we have displaced all of the oil,except for the tiny triangle in the upper left -too small to even label it as "oil heat”.However,our utilization rate has dropped to about one-half;half of the boiler capacity we paid so much for sits unused over the course of the year. If we assume that the cost of wood is relatively stable,and the cost of the biomass boilers changes over time,but only slowly,then the "correct”balance between utilization rate and oil displacement depends almost entirely on the cost of oil in the village.A higher cost per gallon for oil argues for more oil displacement -the added savings can pay for the unused capacity.A low cost of oil argues for a higher utilization rate -better to minimize unused capacity and run the boiler as close to 100 percent as possible at all times.AWEA evaluates these factors in every village we work with to get the correct size of boierl This simple analysis explains why the availability of the P&M 500 boiler changes the economics of biomass heat so significantly for a village such as Tazlina.Although the P&M boiler can in this case displace in excess of 99 percent of the oil normally consumed in the Tribal Complex,the amount of excess capacity Tazlina would pay for is small enough that the savings from the oil can pay back the first costs in a reasonable amount of time.In the original analysis,the smallest available chip-fired boiler was so much larger than needed that even with 100 percent oil displacement,the savings could not pay for all that excess capacity. The examples above assume the biomass boiler runs whenever it can,as hard as the heating load allows it to run.There is one condition under which a lower utilization rate is unambiguously bad;when the biomass boiler is not running when it could/should be.In such a case,utilization rate drop and oil displaced drop at the same time -the oil fired boilers are running when the load could be met with biomass. Alaska Wood Energy Associates 13|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update If this occurs due to a mechanical failure,then not much can be done about it,except to fix the problem as fast as possible.If,however,it is a function of the biomass boiler or the biomass system,then it is worth examining whether the biomass boiler selected is the best fit for the application. The best example of this is the application of batch-fed boilers.The rate at which heat is extracted from the integral water tank varies with heating load,and thus with outside air temperature.On a hot day,a single burn might be sufficient for the whole day,or even two days.On a very cold day,the tank might have to re-charged four or five times a day.Ideally,a burn takes place right as the tank temperature reaches about 120 deg F,but the only way to know when that happens to manually check a thermometer (which could indoors,on a pipe,or outdoors,at the tank). Obviously,some if not most of the burns required to maintain tank temperature will occur at night,when it is very cold.As noted before,this means manually cleaning the ashes of the previous burn,and loading lighting the new fuel.Given the fact that the biomass system is backed up by oil,the temptation to skip a few burns or one per cold night will be very high.In such a case,both utilization rate and oil displacement drop,and the payback period on the biomass boiler gets longer.The higher the cost of oil per gallon,the more effect such lapses in utilization have on the project economics. SECTION 3 |Comparisons:Inputs 3.1 Resource Assumptions The primary resource assumptions that must be made about any existing or proposed fuel are A)the cost of the fuel per unit,and B)the heat content of the fuel per unit. In terms of cost,the assumptions were slightly modified.The cost (and heat content)assumed for No.1 oil did not change from the original analysis,so only one version of this table is shown in Figure 3.1 below: Village Energy Cost /Properties OIL description value units heat content 134.00 kBTU/gal density 7.10 Ib/gal sulfur content 50 ppm low village cost $4.90 pergal high village cost $4.90 pergal electrical energyto village $0.200 per kWh cost of rec heatto village permmBTU cost of rec heat to DH Plant per kBTU Figure 3.1 Alaska Wood Energy Associates 14|21 VERSION 1.0 2013 Revisions Chip System Update TAZLINA LEVEL 2 BIOMASS FEASIBILITY Tazlina,Alaska For stick-wood and pellets,the assumed costs remained the same.For stick wood and wood chips, however,the heat content was assumed to be slightly lower in the revised report than in the original.In the original analysis,it was assumed that some of both the stick-wood and chips could be obtained at an average moisture content of 30 percent (MC 30),with the remainder at MC 35.In the revised analysis,it was assumed that all of the stick and chip fuel was at MC 35 -this slightly lowered the net useable heat of the fuel,and increased the number of cords/green tons required to generate the same amount of heat. At the same time,the cost of chips was revised based on more current data.The following tables (Figure 3.2)show both unit costs of the various fuels in the unit which they are sold,but also the unit costs in a common unit,millions of BTUs (mmBTU,as above): Wood Costs Wood Costs description value units description value units wood chips,to DH $90.00 greenton wood chips,to DH $60.00 greenton stick wood,split,to DH $250.00 cord stick wood,split,to DH $250.00 cord pellets,toDH $300.00 ton pellets,toDH $300.00 ton bricks,to DH ton bricks,to DH ton Unit Energy Costs,comparison Unit Energy Costs,comparison (to village,boiler eff accounted for)(to village,boiler eff accounted for) description value units description value units low oil $43.53 permmBTU low oil $43.53 permmBTU high oil $43.53 permmBTU high oil $43.53 permmBTU electrical energy $58.62 permmBTU electrical energy $58.62 permmBTU recovered heat permmBTU recovered heat permmBTU wood chips $9.20 permmBTU wood chips $5.90 permmBTU stick wood $15.75 permmBTU stick wood $15.60 permmBTU pellets $18.94 permmBTU pellets $18.94 permmBTU bricks permmBTU bricks permmBTU Figure 3.2 Even with a unit cost wood chips that is 50 percent higher than in the original report,with the use of the P&M 500,a wood-chip based system now has the best payback. 3.2.Resource Consumption The primary resources consumed by the existing and proposed project are oil and wood for fuel.A secondary resource,in terms of system cost,is electricity.Figure 1.4 above shows the relevant data for oil and wood chips,original and revised. In the original report,the chip fired boiler displaced only about one half of the current oil consumption 4,086 gallons displaced out of 8,078 gallons total).This is because A)the Wiessmann boiler was much too large for the application,and B)we did not assume thermal storage,which allows the boiler to handle low load conditions.The chip-fired option was already quite expensive,and the larger the boiler,the more thermal storage is required,and the more than costs,and so on.With the P*M 500,the boiler is a Alaska Wood Energy Associates 15{21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update better fit for the load to start with,and we did include thermal storage,so oil displace was 99 plus percent -only on an extremely cold Tazlina day would supplemental oil heat be required. In terms of wood chip consumption,as noted above,consumption increased due to three factors -in order of magnitude:1)doubling the amount of oil displaced requires basically doubling the amount of wood consumed,2)the P&M 500 is about 10 percent less efficient than the Wiessmann boiler,and 3)our resource assumptions slightly lowered net useable heat per ton of chips (see above).This resulted in an increase to 116.4 green tons per year from the original estimated of wood chip consumption of 51.3 GT per year.The figures for required acres of forest harvest are 7.76 and 3.49 acres per year,respectively. 3.3.Cost Estimating /Project Costs Leaving aside the obvious fact that the P&M 500 cost much less than the smallest Wiessmann chip-fired boiler,the cost estimating has not changed much between the two reports.Some line items have gone up in cost,others have come down,and for still others,we have better definition or more information on which to base our estimate.In general,however,both the stick-fired and pellet-fired options have increased since the original report by just about the amount one would expect based purely on inflation. The actual values of some of the larger project cost line items (original and revised)can be seen in Figure 1.4 above., 3.3.Boiler Performance The performance of the Garn (stick-fired)and Froling (pellet-fired)boilers has not changed since the original report.There are some differences between the original Wiessmann chip-fired boilers and the P&M 500 boiler. The Wiessmann is a more sophisticated,more automated line of boilers.They include automatic de- ashing,for instance.They can incorporate external emissions controls,such as flue gas recirculation (reduces NOx),and multiclones (reduce particulates and soot).They has a programmable control panel which has options to automatically include thermal storage in the control sequence,as well as integrating solar hot water (if available).It has more heating surface area per input BTU,so it is more efficient than the P&M 500. However,as noted above,the P&M 500 meets the primary criteria for installation in rural Alaska,the ability to auto-start (and re-start)the ability to modulate fuel and air to maintain a hot water set point. Thermal storage can be accommodated,but it must be done using external controls.The P&M is simpler, and slightly less efficient,but it nonetheless fits very well into the niche of a small scale chip-fired boiler. 3.4 Benefit Cost Ratio The benefit to cost ratio is an attempt to capture the value of the project over the lifetime of the project.A lifetime of 20 years is commonly used.The output of the calculations included is actually two numbers, the actual benefit/cost ratio,and the net present value (NPV)of the project. The project cost is a one-time event,but the savings accrue over the life of the project.Depending on the assumed inflation rate of the various fuel sources,the savings may actually increase each year (if,for instance,oil rises faster than biomass,as we have assumed).On the other hand,a dollar saved in year 20 Alaska Wood Energy Associates 16|2!VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update is not worth a dollar today;it is worth the NPV of one dollar,at the assumed discount rate.The discount rate is the rate of return one assumes one could make if that dollar were invested in some other fashion - in a bank account,or on another project.The combination of one time and recurring costs,plus inflation and discounting means that it would be very useful if the lifetime benefits,divided by the lifetimes costs, could be boiled down to one number;the benefit to cost ratio. The current year is always year zero for the calculation,and it is generally assumed that construction would be completed in year one (or,for a long process or project,year two).The NPV of the project cost for a project completed in year one is almost,but not quite the same as the project cost;it has only been discounted one year.This is the COST part of the ratio.The BENEFIT is the NPV of the stream of savings (fuel savings,in this case)that the project generates over the 20 year lifetime.Divide the Benefit (in dollars)by the Cost (in dollars),and you get the dimensionless Benefit to Cost ratio;generally,any value over 1.00 is considered good,but different agencies have different target values. The NPV benefit is simply the NPV of the combined (savings minus cost)Cost and Savings cash flow over 20 years.In the year the project is constructed,the "savings stream”is negative,because the discounted project cost is much greater than the yearly savings -all other years,the savings are positive. Take the NPV of that cash stream,and that is the NPV benefit of the project.Unlike the ratio,this value only really tells one something useful when compared to another variant of the same project,or another project that would use the same initial cash input.The project with the higher NPV benefit (in dollars)is generally better. [Leenem to Cost Ratio |wood chips Testis acount rate fer eit|!propane 6a ecount rate for blomass os Projectfueluseand cast.current heavng canfiquration Predicted energy use/cost NPV caicsborBC unitcoat cost aa) vw ¥ La ve wv WwW BOE $685 v wr'p.078"$6.03 v L vr La 4 wv vw v v wv r v e v wr 69 408"ie 53 %rb v $79,486 HG 682778"858 708 Y $587837135023$2a3.579 VO Bhaic S36 Soba be$173,654 $806,976 $176,743 7%$620,032 ©$448,278 bene te coe!ratio are NPV net benefit $446,378 Figure.3.3 Figure 3.3 demonstrates a very positive Benefit Cost ratio of 3.57 and a NPV net benefit of $446,378. Alaska Wood Energy Associates 17|21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY 2013 Revisions Tazlina,Alaska Chip System Update Appendix 1.P&M Boiler Brochure oonee| ENVIRO-CHIP BURNERS CHIP HEATING WITH AN AUTOMATED SYSTEM Portage &Main ham,chip burning Hydronic heatersV2EENVITOA>whiJe"give long burn times between fills,use bpm 4 -less wood than conventional wood boilers'Burner,puOU BiWOTS as the wood burning rate is controlled;pacesae ee ee tre Rae mde i .aRa BSESAE:by metering in the amount.Ye eed openoecea 'ee Eps 5iIPyghaortjovenBLS eet of bio-mass chips.i2 MEDI fiae-sinate " sperisomaer Alaska Wood Energy Associates 18 |21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY Tazlina,Alaska Nete a hee rks Ra Sorat ieane lel4saeeoeuiesmekks faawedshStaee ea a ae&ns sentyijrabelenes sowieeisVISIT US ATwww)portageandmainboilers.com FOR TESTIMONIALS! 4 We can bum a variety of woud chips . indluding same overege knots and smaller branch piews,which eliminates the need far sereening to gel totally: pettevt clup sizes a required by sume desigie.The ideal chip is 1.5 to 2 inches dhip kd through a 3 auger with 3.8thyhting.This unique heavy duty dove enables us w feed chips,sawdust and even dry pine shavings in such a way that _burn back willysnothappen Portaye &Main welding Correden (ther brand's welding Cracking Alaska Wood Energy Associates 19|21 BA oe noon aSorwets Farnace mo s4 be ,.7 SA oevee Srieareewath}3 ot byte <assettsfor ah *a.omanFepels Sor be so bic tay'sind pehaptonrtenccaBOAbeEEMGAOTmaeBir tay oririseteLeekcnrReaRnsshe bie pinedtecedtiter 2013 Revisions Chip System Update {SELRP [eo Johnson A419 Aquastat : VERSION 1.0 TAZLINA LEVEL 2 BIO} Tazlina,Alaska TASS FEASIBILITY Enviro Chip Burner 850 Bin offers: Large3)vard feed bin (eft high,811 wide and:Tott king)has hydraulic controlled opening lid to¢keep out the rain and snow. v@ ¢The bin cover is hydraulically actuated,making "4 refilling the supply bin as simple as pushinga 7 button.Viewing ports on the ends of the storagebinfacilitatecheckingchiplevelsfromtheground. +g *Thecompletechip feed system is operated with4oneelectriaallydavenhydraulicpumpwhich .enahles the use of PLC controlled hydraulic”mators.This lends itel!to automatic modulating :feed rales and results in a smooth operating teed inte the boiler. ©Hydraulic rams for trouble free chip f&ed inta thefeedscrewaugerwhichteedsdirectlyintotheboiler.Twohydraulic pistons take tums supplying the tuel auger driven by a hydraulic motor the food auger is regulated by the eontral panel. ©Anelectric eve monitors the fred rate.ass oie©Easily adjustable hydraulic food makes it easy tn wens er'ae APES 11,&control the tue!feed and ash removal rate.Auto RS eres aneashremovalbyanaugerintoaneternalashbowioe ©Coupled with the teed auger and anntrolled by thesammepanelistheautomaticdualfurcedairdratt system. $e rw Nat bein > cays not wR ge ;¢Simple controls that can call your phoneifanythingisgoingwrong,The entire Asrnaae and 2013 Revisions Chip System Update fuel system is antrolied through ane pans whichincludesanalarmsystemdesgedforimmediate notification af emergency situations using any regular phane line. ©System ann be either controlled by maintaining the 'furnaur water temperature,oc by sensor:controlling the huimaar water tem peratureaccurdingtovariationsintheouldvar located right over the ted auger.es temperatures.Control panel ia convemently ce Sat Wood chipped for fuel is the pruductive use of a low-grade waste product.Wad tut chips come primarily fron either sandler lunberharvestingresidues.When wood chips are from saw mills,they are usuallya waete thal miust be disposed of or sald.When the wood chipsovanefromharvestingoperationsinthewauds,the hiawer grade trees an being removed ina sustainable mean,thus.it will ingprov:the overallhealthufthetorst.[hore are vast mounts of surplus ®ood residue trom comoruni tes,saw mills,and logging operations thot could be used tur 3biomassenergywithoutanydirectimpactonforests.'; The cost of biamass fuel is generally bees than half the cast of fucl oi!on a dtu basis.While ens ironmental and societal benefits are important,i often the mest undeniable reason tur deiding on biomass chip heating are the economical benefits.The muncy spenton biomass keeps energy jdotlasscirculatinginyourlocaleconomyandsupportsjobsinyourfocalforestproductsindustry.o ©Becauw biomans fuel is locally produced,harvested,and processed,its use creates and sustains jobs in the region's econeiny.= : ©Bomassenergy keeps dollars spent on fuel in the local economy -campancd with fossil fuel epstents 6 luch penerally expart A".\\fuel dollars.aN \'©by making use of baw mass chips for furl biotnans energy strengthens the whole ryonal forest-products industry,|"1gisingitnewfocalmarkedandimprovingtheforestresource,along with crating jobs,me -2 vu.se gies ..,e ao©All the jobs and economic activity created by biontass projects abe generale important lucal,state,and federal toa venues!"0 aN x *w OY t Nae a b é bese (eo hotel ee 4 Alaska Wood Energy Associates 20 21 VERSION 1.0 TAZLINA LEVEL 2 BIOMASS FEASIBILITY Tazlina,Alaska aPERERALeBenefits of owning a Portage &Main Outdoor Enviro-Chip Burner Gives you peace of mind,safety and convenience... ¢No fire hazard inside your home. ¢No messy fuel,ashes or smoke in your home. e No increase in fire insurance premiums unlike indoor stoves. ¢-Norisk of carbon monoxide poisoning. 2013 Revisions Chip System Update ¢The water temperature is electronically controlled with an aquastat,that has water temperature display features. e Surfaces are insulated or water cooled for safe operation. *Automatic feeding from the chip supply bin. Efficient and dependable... *Portage &Main Outdoor Water Furnaces have proven to be very efficient and reliable,built with time tested and proven design features. ¢=It uses 1/3 to 1/2 less fuel than most conventional boilers. *-The built-in multi-pass tube heat exchanger maximizes heat extraction from the flue gases. Provides societal and environmental benefits... ©-It minimizes the use of expensive fossil fuels such as natural gas,oil or electricity. PORTAGE &MAIN OUTDOOR WATER FURNACE: 5 Enviro-Chip Burner 500 ¢+4g Enviro-Chip Burner 850;Heat Joad should be calculated.Many factors influence the heating Furnace Output Up to 278.884 BTUs/hr 800,000 BTUs/hr area -such as the insufation vatue of Shipping Weight (sl 2,600 4,500 Which the macesoperate.Water Capacity (US gations)120 200 aways best to calculate the number Chimney Size 6”8”resin nee hourforyour Fire Tube Heat Exchanger 20 tubes -2"diameter 24 tubes -2”diameter reserve the rightto Furnace Height 72"98"make changes or modifications to Furnace Width 4a"59”eA howem ae undated Furnace Length §7"57"curont informationplease soe theAshRemovalAshpan4.5'Ash Auger www.por dmainboilers.com North American Portage &Main Outdoor Water Furnace Distributor Authorized Portage &Main Outdoor Water Furnace Dealer et Any HEAT SMART PLUS &%R.R.#5,Site #16,Comp #114 «=PRINCE ALBERT,SK S6V 5R3 +=1-800-561-0700 "vaces'==www.portageandmainboilers.com CALL DEALER FOR DETAILS:MAX.OUTPUT STU'S LISTING BASED ON EPA REQUIRED TESTING Portage &Main Outdoor Water Furnaces have a long history of great performance thus earning them the name of The Oniginal 'Cfivient (Yreen One Since (97-3 Round firepot/water jackets and 1/4”cold rolled steels means less risk of warping related problems.W44 cold rolled steel has the same corrosion properties as boiler plate.It is known for being a very "uniform”steel,ideally suited to forming without fatiguing. It is easy to shear,break and is "welder friendly.”All parts are laser cut for precision fitting which also allows for the bevet to beaccuratelyfilledwhenwelding.The weid strength is increased by boiler/pipeline style double welds which take more time but iswellworthitasitresultsintotalpenetrationwhichhelpspreventweldcorrosion,cracking and pin holes leaks. Chip heating system is built in North American for the tough North American conditions. Alaska Wood Energy Associates 21/21 VERSION 1.0