HomeMy WebLinkAbout2021_01_29_BPMC_ExecutedMinutesBRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING AGENDA
January 29, 2021
1. CALL TO ORDER
Chair Izzo called the meeting of the Bradley Lake Hydroelectric Project Management Committee
to order at 10:05 a.m. A quorum was established.
2. ROLL CALL (for Committee members)
Tony Izzo (Matanuska Electric Association [MEA]); John Burns (phone) (Golden Valley Electric
Association [GVEA]); Lee Thibert (phone) (Chugach Electric Association [CEA]); Brad
Janorschke (phone) (Homer Electric Association [HEA]); and Curtis Thayer (Alaska Energy
Authority [AEA]).
3. PUBLIC ROLL CALL (for all others present)
Ladonna Lindley (phone) (Accu-Type Depositions); Jennifer Bertolini, Debra Caldwell, Conner
Erickson, Kirk Warren (AEA); Don Maynor (phone) (ARECA Insurance Exchange); Stefan
Saldanha (Department of Law); Lance Roberts (phone), Pete Sarauer (phone), Ron Woolf
(phone) (GVEA); Bob Day, Emily Hutchinson (phone), Larry Jorgenson (phone), Andrew Patrick
(phone) (HEA); Kirk Gibson (phone) (McDowell Rackner Gibson, PC); Matt Reisterer (phone),
Tony Zellers (phone) (MEA); Bernie Smith (phone) (Public); and Christina Hunter (phone)
( RCA).
4. AGENDA APPROVAL
MOTION: A motion was made by Mr. Thayer to approve the agenda. Motion seconded by
Mr. Thibert.
A roll call vote was taken, and the motion to approve the agenda passed unanimously.
5. PUBLIC COMMENTS - None.
6. APPROVAL OF PRIOR MINUTES - December 2, 2020 and December 11, 2020
MOTION: A motion was made by Mr. Thayer to approve the Minutes of December 2, 2020,
and December 11, 2020. Motion seconded by Mr. Janorschke.
A roll call vote was taken, and the motion to approve the Minutes of December 2, 2020,
and December 11, 2020 passed unanimously.
7. NEW BUSINESS - None.
MOTION: A motion was made by Mr. Thayer to enter into Executive Session to discuss
potential required project work, which would clearly have an adverse effect on the
finances of the Authority or the Project, and matters with counsel to the Committee, the
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immediate knowledge of which could have an adverse effect on the legal position of the
Committee. Motion seconded by Mr. Burns.
A roll call vote was taken, and the motion to enter Executive Session passed
unanimously.
8. EXECUTIVE SESSION: 10:14 a.m.
• Discussion of potential Required Project Work which the immediate
knowledge of which would clearly have an adverse effect upon the finances
of the Authority or the Project.
Discuss matters with Committee Counsel the immediate knowledge of
which could have an adverse effect on the legal position of the Committee.
The Committee reconvened its regular meeting at 11:19 a.m.
Chair Izzo advised that the BPMC did not take any formal actions on the matters discussed
while in executive session.
9. COMMITTEE REPORTS
A. BUDGET REPORT
(i) Budget to Actual Report (7/1/2020 - 11/3012020)
Debra Caldwell, AEA, reviewed the Budget to Actual Expense Report for the period of July 1,
2020 through November 30, 2020. The Battle Creek Bridge Repair line item was budgeted in
FY20, and the costs are a carryover. The Emerson Cybersecurity Project line item work should
be completed in February. Ms. Caldwell discussed the Operations and Maintenance (O&M)
expenses, Schedule B, the R&C Fund disbursement and repayments on Schedule D, the capital
purchases on Schedule E, and the O&M administrative costs related to Battle Creek on
Schedule F.
(ii) Proposed Budget Amendment 4 (additions of SQ Line O&M Costs)
Ms. Caldwell explained that the FY2021 proposed Budget Amendment 4 increases the budget
primarily for SSQ Line costs. The FY2021 Bradley Lake Budget remains lower than the FY2020
Bradley Lake Budget. The FY2021 Battle Creek Budget is greater than the FY2021 Battle
Creek Budget. This is due to additions to the SSQ Line costs and Battle Creek final
construction cost. There interest earned was lower than anticipated. Ms. Caldwell identified
and reviewed the chart showing the proposed changes to the budget. The amendment will
make the following changes: Bradley Lake:
• $190,000 increase in Capital Purchases - Schedule A-1
• $130,000 increase in the O&M budget for SSQ Line - Schedule B
$362,075 increase in Bradley Lake Participating Utilities annual
contributions - Schedule C
$279,000 increase in Battle Creek participating Utilities contributions
- Schedule G
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MOTION: A motion was made by Mr. Thayer that the BPMC approve the fourth
amendment of the Fiscal Year 2021 Bradley Lake Hydroelectric Project Budget. This
amendment will make the following changes: Bradley Lake: $190,000 increase in Capital
Purchases - Schedule A-1; $130,000 increase in the O&M budget for SSO Line - Schedule
B; $362,075 increase in Bradley Lake Participating Utilities annual contributions -
Schedule C; and $279,000 increase in Battle Creek participating Utilities contributions -
Schedule G. Motion seconded by Mr. Thibert.
A roll call vote was taken, and the motion passed unanimously.
10. Operator's Report
Chair Izzo requested Bob Day, HEA, present the Operator's Report. Mr. Day reviewed the
report provided to members. He informed that Unit 1 is back on line. It was a long and difficult
repair. The corrosion and damage to the needles was more severe than anticipated. The Unit
2 repair will begin Monday, with a goal of completion by March 1st
Mr. Day read a portion of an email that he received from Norman Bishop, one of the original
principle design engineers for Bradley Lake. The email explained that the condition of the
needles is not unusual for its glacier water environment and other factors. The email praised
HEA staff for its active maintenance and care of the units. Mr. Day reiterated that maintenance
issues resulting from the glacier water environment will continue to arise and will pose future
challenges.
Chair Izzo expressed appreciation to Mr. Day for his report.
11. COMMITTEE ASSIGNMENTS - None.
12. MEMBERS COMMENTS
Mr. Burns expressed appreciation for the committee reports, updates, and budget information.
Mr. Thibert echoed the appreciation for the thorough and complete reports.
Mr. Janorschke echoed the previous comments of appreciation.
Mr. Thayer thanked everyone for moving in the right direction. He looks forward to determining
the next steps regarding the excess payments.
Chair Izzo reiterated his appreciation to AEA for being a great partner. He thanked Mr. Day for
his efforts on the needle repair. Chair Izzo thanked Ms. Bertolini and staff for the technological
improvements during this challenging year.
13. NEXT MEETING DATE - March 26, 2021 - Regular Meeting
Chair Izzo advised that in the event a meeting is needed before the next regularly scheduled
meeting on March 26, staff will coordinate with members regarding scheduling.
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14. ADJOURNMENT
There being no further business for the committee, the meeting adjourned at 11:39 a.m.
Curtis W. Thayer, Secretary
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