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Newtok rural power system upgrade 2003
AVGFEETPERYEARNEWTOK-AVERAGE EROSION RATES 120 100 80 60 40 y =-1.2441x +2535.1 20 BO t T 1970 1980 1990 2000 2010 2020 2030 204 8 YEAR PLOTTINGDATE:06/13/03(10:13)AUTOCADDRAWINGNAME:NEWPLP3.DWGCN yeesereyAs x 7 BBeeSEY & Nae «" Pt ae ALASKAENERGYAUTHORITYRURALPOWERSYSTEMUPGRADENEWTOK,ALASKA€i4 < 5 oO.wz 25),rodoals DRAWN BY:PR CHECKED BY:JD DATE:8/09/03 JOB NUMBER:03-726 DRAWING TITLE: PROJECT LAYOUT PLAN : XU scave:NTS SHEET:OF C-1 |Nexstok |2-03 New to k N five Cero."Cheef Manager 23 %-"2512|237-2227)LuNewNosyWage.i |Lees houses fa Wile ge | iby osién +o SW Ale fF leod\wa problemaks-ais rp-P 6 ywrery ConvinyAS1@:Td Peet he good * , , . © ' et ft. of a oe a er S 7 ' , - va o onoF ' . ” ' . 4 . * , . panaineies oe PE ven woes PT Pd wearer fe. |\FIFIVAIODIDIBIIIGIDIDGIIIIIIIIIIIIIIdddddddddia:omI $03 SHectik-Dave Ullae Ex erpsy |Pind ed.Tesonss.phe”pe vatewm"furlLE Tatbel ploy|Ag pean Conps|IZ |ig HadA ina habie.ue rng rfPT OS re ee IA Fhees,vO Lk NleEresoAnek.Ps P vo Ande7Compeonyliye._Grrg Ts me Vlegs.<befcanafor |ire.'Tsem |Neuse le Aieecucsion wl.Oa Wile -<ok Wise A sta]penning [Kiver S reding at S Kone ake ct lusfor20'aa :Are Pri tay I]be or ods,in Ff PES Vs I :r17Operyear| Cong rece fae yg coct analy cis Ancdr _fileo nin _2 53-5S E0occlowetanks_0 "HO gal|Plenalng centtance I.Toler+ld |dvedtd by [seal atianaplenndgtacks-SbrveyWee:MdlegergMelaneaNAA”Slhe } oun at a ]geet /\Lave by WR Se:YAY,if c 6s Oo}hoy c i t 7 Nome.7OLSKUI -ZFSOTedMeyerASCGlenney 339-500Wen,ine _lO-|2.mal eg Cut On Neleon LlaneaaneAvyActheyeFLXIleslednothas:sve ig pGose west ng Bye.o---3Senos[Ry W OWS lord | , Y . . . . : ; . . . + oo . '" ' a swe . id 5° , > . - ' . » . é ' : ' ry ' * . im ' ' a! Pa .e : ' ae ' . ate .* . - - . > ' ° ” + .?Pas 3 t ; . 2 ” - Ld+ a cl . t : ¢ >? . t . . s ' - 7. .. '' : ' . ' ” . . ” © ' ” vat a eee bene eeemeee men foe een home Pee Ppa Pee ee ne@ Ted Meyer fncene:vllely Le WADE |ec hork fem;[nrc LSS VCS wa "EL eeetetoe woale take JF.years"5 Yer evyosion ae VYeer fo.40 yearsisPutsLonewsiteorBAe)Ci Po Staley Teva,=candivdtenHOO2serieswdidkeaplyLackingJerd1UseYaa,"done _Lin nid Jene.Proposed.Led Ups é Trans.Php. 4 aw wane 4 NEWTOK NATIVE CORPORATION P.O.Box 5528 Newtok,AK 99559 (907)237-2512 Fax (907)237-2227 Fax Transmission To:DAVID LoecKAKD From:PAU L CHAgLES Date APRIL 1G ,Roo3 Number of pages /O "/covev”Please call the above number if you do not receive all pages. Remarks let wes bE Rnowd Vo you Nee of Vuorve tn-efeema tins » TV ban le Vet. From:Newtok Native Corporation P.O.Box 5528 Newtok,Alaska 99559 Phone #237-2512 To;David Lockard Alaska Energy Authority Anchorage,Alaska Re:Grant Dear Sir, Good Morning,I talk to you yesterday about our situation here at Newtok Native Corporation how we can get a grant to meet Coast Guard requirement for our Tank Farm.At this present time our Bulk Tanks don't _ have dikes,aging,and the foundations are getting old and rotting away.I decided to fax only the table of content and the deficiencies.If you have any question please call us. Sincerely, Paul Charles,General Manager Newtok Native Corporation Fax 26q 30yy TABLE OF CONTENTS 0.0 GENERAL INFORMATION .......:c:cc::cccccccsssssseeeeescsssnersccsssanenaeeeceescesseusnaaeespenees0-1 0.0.1 IEFOCUCTION.......cccsccccscssseesesssonpestenecacessesneestsconnenseeneneerseseenesnoenersstoresaseseas 0-1 0.0.2 Facility INfOrmation «2...ssecssssesesecensnseensestssseesenenrenecsesssearsenesestessesesaers 0-1 1.0 MODEL FACILITY SPECIFIC RESPONSE PLAN ........ccsccessesssseeescteeeeeteneeenceee 1-1 1.1 EMERGENCY RESPONSE ACTION PLAN ....,.Attached (pages 1-1ERAP to 1-12ERAP) 1.2 FACILITY INFORMATION uuu...ic cececesesesssencnenetsnesceseeessesectestensnsesssesseceeeenseea 1-1 4.2.1 Facility Name and AdCIeSs.........c....sesceessssceeetsneeeseesssssceeseessssnsesteseneenee 1-1 1.2.2 Latitude and Longitude.......se deseuceversussauaverovsraeseetensnasecuccersteuseenenencessueated 1-1 1.2.3 Wellhead Protection Area...ceseeecteceseetonecennseccuseensenesesesertinenenasesenes 1-1 1.2.4 Owner/OperatOr..cccscecscsesseseescecs saesaesceaecncccsaccaceeaceasecnesacesssaneasensvase 1-1 1.2.5 Qualified Individual .............+-+segsessacseseavassesseseseusennsusessessaaeseeneseseseaes 1-2 1.2.6 Date of Oil Storage Start-up .........ccssseccessccsesecsseeesceecscesesesseseeseeseresseas 1-2 1.2.7 Current Operation...csscecsecserssessresstssssseesensereceseseeesessennersseerseasecesreees 1-2, 1.2.8 .Dates and Types of Substantial Expansion .............-:scesseeeseceeteneenenenenes 1-2 1.3 EMERGENCY RESPONSE INFORMATION ...........000--:cceesesersererecsttanevernersvscens 1-3 1.3.1 Notification ProCedure ......cccccesesereesesteteetecseseeerseesesesetereserterepeeeeseaer 1-3 1.3.2 Facility Response Equipment List ............es eeseseeceeersetaseeseesnrrecstaeaenane 1-6 1.3.3 Response Equipment Testing/DeployMent 2.0.0...ceceesensestateeeeeseeees 1-8 1.3.4 Response Personnel Information and Responsibilities «2.00.00...1-9 1.3.5 Evacuation PIANS.........ccccccescccecessccsssnencenscessscecsonsseesecsnaneaessessueneneaeereenes 1-11 1.3.6 Duities of Qualified Individual's...............csssseseetseee wennnnencgetascnsanensecscetsees 1-12 1.4 HAZARD EVALUATION.......ccccssssssscccecscsneceseseesserecesssesasseessnsscgssuseseseeeerersceease 1-13 1.4.1 Hazard Identification .........cc..:sscececce sssesesseececnsscssessnesserenaecsssesanouneneseneens 1-13 1.4.2 -Vulnerability AnAalySis .........cc:cecessesctssseeeeseceesscaeeaneneeessasaesseenenasnenearens 1-14 1.4.3 Analysis of the Potential for an Oil Spill...eee eee eeeneereccteeeenene 1-16 1.4.4 Facility Reportable Oil Spill History .............cccssceeeeccseenserereeeesteeteenenenees 1-20 1.5 DISCHARGE SCENARIOS.............cccccssesesececceerscocenaeveesseseercasteceseuseesccsesssaserane 4-21 1.5.1 Small and Medium Discharges.............-cssscccsssssesecsseteceeerereessessasoneenrenes 1-21 1.5.2 Worst Case DiSCNArge...,.......cccsssesesessssssrscneecssseesenererecescnssensenmanereneees 1-26 FRP-Jan 2002 ACT Page -i 16 DISCHARGE DETECTION SYSTEMS..00..cc ccccsccceseecccececcecesseaeasecececeasenrasaaee 1-26 1.6.1 Discharge Detection by Personnel .............cssecsessssescsvecserseresvesterseneeseees 1-26 1.6.2 Automated Discharge Detection.............nOeeeseuevenseeseeesucucceeuenseeesstecasevers 1-26 1.7 PLAN IMPLEMENTATION .........cccsscessssssccsssesesessesccesscccsssecsesseeesesscosaeeeeecaneeses 1-27 1.7.1 Response Resources for Small,Medium,and Worst Case Discharges 1-27 1.7.2 DiSpOSal PIANS........ssssesesesesernesscceceseresssesensrssenseenenetsneneseseneseneeeneetsensees 1-30 1.7.3 Containment and Drainage PIANning............ccececcssssrserereeteseseseeeserseees 1-30 1.8 SELF-INSPECTION,DRILLS/EXERCISES,AND RESPONSE TRAINING....1-33 1.8.1 Facility Self-INSPection...............ccseesecseessncceeesnenuruaeneseeecccscccesensvenssseaseces 1-33 1.8.1.1 Tank INSP@CtiON............ccccccecesesceassnareeseneneness seven eeseneasensseceseers 1-33 1.8.1.2 Response Equipment Inspection ...........ccccececcccecececererseeseseuens 4-33 1.8.1.3 Secondary Containment Inspection ..........cesesssseereeeetees 4-33 1.8.2 Facility Drills/EXerciSes................ccccscsssceccccesesccsnscsseanversavarsaveseetseseesesees 1-33 1.8.2.1 Qualified Individual Notification Drill Logs...eee eeeeeees 1-33, 1.8.2.2 Spill Management Team Tabletop Exercise LOgS........cecccer 1-33 1.8.3 RESPONSE TLaining ........-sesccessssscesescensenecceceaeenaceserseeeseneeasensecteersessesauaes 1-34 1.8.3.1 Personnel Response Training LOgG...............:ccccccecececeseeeeereee 4-35 1.8.3.2 Discharge Pravention Meeting LOGS.............:--scserccecscsssessenees 1-35 1.9 DIAGRAMS ...scsscsssessesssessssessessusssscsneesscsscsscsssee lesnssreesesssessesacssssscessneseneseeaeatsess 1-36 Figure 1-Site Location ..........cccsecsssesesecessesseeereeeesnseescccreseseesereseaeeee 1-37 Figure 2-Site Vicinity .......sssecscsssesscssssevesssesessssesesssesessneresnereesssetenssseeess 1-38 Figure 3-Facility LayOut .......sssesssseesenretessneceetstrsrsnsenssssessenenensesenteenes 1-39 Figure 4-Response Planning Map............cessssscseseeresssnserereceeserasccsensees 1-40 1.10 SECURITY.cccccccsesssscsccccsccecesnsesessensecessseesssssusesseassasecpseraeeseassessaneeeeseesease 1-41 2.0 RESPONSE PLAN COVER SHEET .........cccescessssscsseccssesrsesseeeeesesetsaseccstensnenenss 2-1 3.0 ACRONYMS .....:cccccssscsessresseserctececessnccceoesensnscusececeesesenseeseasanaasencusecorseppassaees 3-1 4.0 REFERENCES.00.......cccsccscsesestecccessseenesssncesensseeonscnssseesesoeeesssessesseaessessseeneensesea 4-1 FRP-Jan 2002 ACT .Page -ii TABLES Table 1 Capacities of Aboveground Storage Tanks .........ccscsssscnsssseeesescateoneees 0-4 Table 2 Facility Response Equipment.............csccescseneessessessnseceeeesseneeesessnesnssaees 1-7 Table 3 Emergency Response Personnel ............cescercsereecenecsseenenereeseeseesesssoenees 1-10 Table 4 Facility RESPONSE TAIN ...........ccescesneececccseeeeseseesentenersensceeneernastanenessers®1-10 Table 5 Hazard Indentification Tanks ..............:sscsscsessssseseesereeeeesseesesttsesesrestentage 1-13 Table 6 Discharge Planning VOIUMES ..........cccresesccerstseesseeresseeeeneesecesnaeenernsenens 1-21 APPENDICES Appendix A State and Federal Discharge Reporting SUMMATLY............:eeseeeeere A1-A2 Appendix B_-Blank Copies of Forms Referenced in the FRP.............scsesssnseees B1-B10 Appendix C Declaration of IMSpection .........seeseesnssessseretstsseneressenssnesssssesnansansneeses Ci Appendix D Faciltiy Deficienci@S..............cccssssreesssneeeesssneeresesennensneteesanaeeessesasentesens D1-D3 Appendix E Response Resources For Worst Case Discharge...........sescsceerseers E1-E2 ADDITIONAL INFORMATION USCG Operations Manual (33 CFR 154.300)Cross Reference Spill Prevention Control and Countermeasures Plan (40 CFR 112.7)Cross Reference © USCG National Preparedness for Response Exercise Program (PREP) USCG Training Reference for Oil Spill Response . Command Structure MSDS Forms Schedule of Compliance FRP-Jan 2002 ACT Page -Iii Village of Newtok Facility Response Pian APPENDIX D FACILITY DEFICIENCIES Review of the facility has resulted in the discovery of many deficiencies.These deficiencies must be corrected to bring the facility into compliance with the EPA and USCG regulations.A discussion of the requirements of each deficiency follows: EPA 112.7 (e)(1)(iii and iv)requires that discharge from undiked areas be designed to flow into ponds,lagoons,or catchment basins to retain oil or return it to the facility.If design as above is not present,all ditches inside the facility must be equipped with a diversion system that would, in the event of an uncontrolled discharge,retain oil in the facility.The NTF does not have such systems. EPA 112.7 (e)(2)(ii)requires secondary containment large enough to contain the entire contents of the largest tank in the tank farm and sufficient freeboard to contain precipitation.The NTF does not have any secondary containment. EPA 112.7 (e)(2)(vi)requires that periodic integrity testing of tanks must be completed using hydrostatic testing,visual inspection,or non-destructive shell thickness testing.EPA clarifies that they recommend such techniques as radiographic,ultrasonic,or acoustic emissions testing for testing of aboveground tanks and do not believe that visual tests alone are sufficient.No such testing has ever been completed at the NTF. The integrity testing must include inspection of the tank foundations. Tank A-NC-5 is in danger of toppling due to its closeness to the bluff edge and continuing erosion of the bluff.This tank needs to be moved to a safer location with a better foundation.Other tanks that are leaning need to have their foundations repaired or replaced to correct the condition. EPA 112.7 (e)(3)(ii)requires that terminal connections that are capped or biank- flanged must be marked to their origin while not in service or in standby service for an extended time.Markings are not present on the terminal connections at the NTF. EPA 112.7 (e)(3)(iii)requires pipe supports be designed to minimize abrasion and corrosion and allow for expansion and contraction.The supports at the NTF do not meet this requirement and some of the piping is on the ground. FRP -Jan 2002 Page D-1 © Village of Newtok :Facility Response Plan EPA 112.7 (¢)(3)(iv)requires that all piping at the facility must have periodic pressure testing completed if no other methods of leak detection are in place.Currently no other methods are present.Therefore,the piping must be tested for leaks using nationally recognized methods for tightness testing.If the testing completed to comply with USCG 156.170 (f)(1)were to be completed as discussed below that tasting would comply with this EPA regulation. EPA 112.7 (e)(8)requires that inspections be completed and documented as outlined in the FRP.Such inspections should be maintained in the plan for three years.The written inspection program provided in this FRP must be implemented immediately. EPA 112.7 (e)(9)(i)and EPA CFR 120.20 (10)require that the facility must be fully fenced.The NTF has no fencing. EPA 112.7 (e)(9)(ii)requires that valves located on the bottom of tanks at the facility.be secured with locks to insure that non-authorized personnel cannot open them. EPA 112.7 (e)(9)(v),USCG 154.570 and 154.310 (20)requires that if operations were conducted at night,adequate lighting must be in place at each transfer connection point and at each operations work area.The NTF could petition to have portable lighting because of the small size of the facility if night operations are needed.Operations are currently conducted during the day only.If necessary,the portable fighting must be shielded. EPA 112.7 (e)(10)(1 and iii)and USCG 154.310 (21)requires that personnel should be property trained in the operation and maintenance of discharge prevention equipment and the applicable pollution control laws and regulations.Spill prevention briefings should be conducted to insure personnel understand the FRP.The training program must be implemented immediately. EPA 112.21 and USCG 154.310 (21)requires that facility response training and drills/exercises be completed.The training and logs included in the FRP must be immediately implemented.Training certifications must be obtained,periodically updated,and kept with the FRP training documents.The training program must be implemented immediately. EPA 112.20 (h)(3)(and ji)requires that personnel,equipment,and contractors necessary to remove the worst case discharge and other discharges to the maximum extent practicable be available.To accomplish this a minimum of 1,000 feet of containment boom is required for discharge at the facility.The NTF has no containment boom.The 160 feet of FRP -Jan 2002 Page D-2 Village of Newtok Facility Response Plan absorbent boom available to the NTF does not satisfy the requirementforcontainmentboom. EPA 112.20 (h)(6)(iv)requires that measures to provide adequate containmentanddrainageofdischargeoilbeinplace.The NTF does not have the needed containment to handle a worst case discharge,nor do they haveantdrainagecontrolfordischargedoil. USCG CFR Part 156.170 (f)(1)and 154.310 (16)requires that integrity tests for the piping needs to be available for review.The piping must be checked annually or 30 days prior to a delivery.This would apply to the piping if used to unload fuel from a vessel.As indicated in the FRP,the barge hose is used to unload into the tanks and this integrity testing requirement would apply only if the terminal piping were used to unload the fuel barge. USCG 154.735 (q and r)requires that electrical equipment installed after October 4,1990,meets NFPA 70 requirements and shows appropriate approval. Currently,there appears to be some concerns with the electrical components in the pump sheds,but the dates of the installations of electrical equipment are unknown.NTF operators should verify this requirement is met if necessary.. General Deficiencies:Other deficiencies that are not identified directly the spill response regulations,but that are have been identified as needed to Insure safe operation of the facility and implementation of discharge response,are identified below. The response equipment at the facility needs to be updated to have in inventory protective equipment for response personnel.The additional equipment to have on hand includes air cartridge respirators and protective clothing (Tyvek outer wear or similar,rubber boots,and rubber gloves),The NTF needs to also have at least one roll of 40 feet by 100 feet of 10 mil reinforced plastic liner,and hazmat bags to store contaminated absorbents and discarded protective clothing. Schedule Of Compliance The deficiencies identified above need to be addressed as soon as resources of the NTF allow.A schedule of compliance must be developed presenting timing when the deficiencies are to be addressed.The schedule of compliance should be placed with the FRP in the appropriately marked tabbed section. FRP -Jan 2002 ;Page D-3 ee BOARDWALK KEALAVIK RIVER \ LEGEND GREEN IDENTIFIES NEWTOK NATIVE CORP.DIESEL SYSTEM RED IDENTIFIES NEWTOK NATIVECORP.GASOLINE SYSTEM BLUE IDENTIFIES UNGUSRAQ POWER COMPANY DIESEL SYSTEM pa VALVES E PIPE END CAP (color varies) A FIRE EXTINQUISHER 1)'a'2APPROXIMATESCALE1"=29'FA WATER 1-1/2"STEEL PIPING(all other piping 3”) PUMP SHED 2 WATE FIGURE 3 -FACILITY LAYOUT 2700 Huffman RoadALASKAAnchorage,AK 99516(907)345-8339COMPLETETANKsollFree888330-8339Fax(907)345-8370 6C-}e8edSCALE:17=20'DRAWN BY:SFO DATE:1/15/02 CHECKED BY:CJH PROJECT No.2034 NBajSausoEsyyAy *09-Jun-03 DCRA,Division of Energy Page 1 5:08 PM Bulk Fuel Community Database Printed by ADMIN .=Comm.Code:33371 Community:Newtok COMMUNITY DATA: P ion:267opulation NATIVE AFFILIATIONS: Elec.Dist:ec.Dist Corp.for Profit:Calista Corp.| ion:SwRegion[|sw Corp.Non-Profit:|Association of Village Council Presidents (AVCP)| BF Inventory Complete?.:WNAllaccountedfor]Village Corp.:(Newtok Corporation | IRA or Trad.Coun.:|Newtok Village | Other Affiliations:|[AVCP Regional Housing Authority | CG Changed: Fuel Suppliers:'Crowley Marine Services,Inc.| Consolidation Opportunities?\(See printed review -too extensive for inclusion in this field)| TANK FARM SUMMARY: Tank Total Latest Eval Latest Estimate Owner Type Farm ID Capacity or Action Date of Cost to Fix Poa]81,240,[|991997 ||$0 |'School | fF 2 ||39,830)|9nganigs97 ||$0 |[School | i 3 ||25,940)|9ng1997 ||$0 ||ANCSA village corporation retail store | [4 ||26,260]{|9g1997 ||$0 |'ANCSA village corporation | f 5 ||55,955)[|onongs7 ||$0 'ANCSA village corporation | ;6 ||4,125)| 9ngigs7 |$0 |_[retail store | [7 ||3,000 |gng1997 ||$0 |(Church | f 8 ||25001 [|gngnig997 ||$0 |(Dept.Military &Veterans Affairs | HISTORICAL FUNDS: TANK FARMS: ID:1 Owner Type Code:S$|Owner For Profit?:Capacity Total (gal):81,240 Owner Type:'School '|Diesel (gal):81,240) Gas.(gal):0; Other (gal):0 Owner Name and Address:Owner Phone #'s: Newtok High School 543-4800;local -237-2126,fax 237-2226 |jLower Kuskokwim SchoolsP.O.Box 305 'Bethel,AK 99559 Other Entities: Tank Farm Description: *09-Jun-03 DCRA,Division of Energy ; Page 2 5:08 PM Bulk Fuel Community Database Printed by ADMIN iz Comm.Code:33371 Community:Newtok Tank Farm #1 Newtok High School September 19,1997 General The Lower Kuskokwim School District operated an unfenced tank farm for the high school prior to the school building being 'destroyed by fire last year.The tank farm is still in place and could be functional with minima!modifications.The tank farm consists of two vertical tanks.These tanks are contained within a sheetmetal covered wood dike.The tanks were not being used at the time of the inspection. Ownership/Operation The tank farm is currently owned and operated by the Lower Yukon School District. 'Dike/Liner The tank farm had an wood dike covered with sheetmetal.The dike held fluid and an impermeable liner is reported to underlay the tank area. Tanks The tanks were single wall,welded steel construction and appeared to be field fabricated.The tanks did not have API 650 or UL 142 labeling.A wooden catwalk spans the tanks and a wooden ladder reaches from the ground elevation to the top of the tanks. The ladder was unaccessible at the time of the inspection and the top of the tanks were not examined.The tanks appeared structurally sound with only slightly noticeable surface corrosion at the welded seams.The tanks had normal venting caps and top manhole access ways.The tanks did not have level gauges nor emergency venting. Fill/Distribution A two inch threaded steel fill line from the beach serves the fuel tank holding facility.The fuel is distributed to the generator shed through a 1 -inch threaded pipe. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Flammable Materials : Small dimension timber pedestals that serve as the tank foundations under the tanks,the wooden catwalk and the wooded ladder are all combustible materials. Warning Signs Warning signs were not posted and the tanks were not marked with their content. TANK FARM #1 NEWTOK,AK Tank 1:12'-0"H/L,24'-0”Diam.,40,620 gal.capacity,contains fuel oil. Tank 2:12'-0"H/L,24'-0"Diam.,40,620 gal.capacity,contains fuel oil. TOTAL CAPACITY (gallons):81,240.All contain fuel oil. Evaluation Evaluation Points Assigned Remaining Cost Date Site |Diking |Found.]Tanks |Piping |Electr.|LHS |Total to Fix 9/19/1997 0 10 5 |o jf 10|{o |f 10 }f 35 ]|$0 | Deficiencies and Recommendations: iNo fire extinguishers near tanks.'No product labels on tanks.(Tank supported on small timber foundations.Lack sufficient outside lighting. No emergency venting. 'No fence. *09-Jun-03 DCRA,Division of Energy Page 3 5:08 PM Bulk Fuel Community Database Printed by ADMIN r=Comm.Code:33371 Community:Newtok l LL ID:2 Owner Type Code:S |Owner For Profit?:Capacity Total (gal):39,830 Owner Type:[School Diesel (gal):39,830: Gas.(gal):0 Other (gal):0: Owner Name and Address:Owner Phone #'s: iNewtok Elementary School |543-4800;local -237-2126,fax 237-2226 |Lower Kuskokwim Schools 'P.O.Box 305 |Bethel,AK 99559 Other Entities: Tank Farm Description: 'Tank Farm #2 School District September 19,1997 General The fenced fuel tank storage area consists of six vertical BIA type tanks.The tanks are located on the northwest side of the old BIA school.This school serves as the only schooling facility in Newtok since the high school burned down. 'Ownership/Operation The fuel storage facility is owned and operated by the Lower Yukon School District. Dike/Liner A heavy timber dike wall surrounds the tank area.The timber was protected on the inside of the dike with sheet metal.There was no liner within the diked area. Tanks The tanks are single wall,welded steel construction,conical roofed BIA tanks without API 650 or UL 142 labeling.The tanks had normal venting capabilities,but lacked emergency ventilation capabilities.The tanks did not have level gauges. The vertical tanks were founded on 8”x 8”timber sleepers,decked with 2”x 6"lumber. The outside paint coating of all tanks was in fair condition. Fill/Distribution The tanks are filled through a 3-inch header pipe that initiates near the bank of the river.This pipe and the manifold system are comprised of victaulic fittings and joints.A 1-1/2 inch threaded steel pipe supplies fuel to the school's generator and boiler building approximately 20 feet away. 'Spills/Leaks No leaks were found during the site visit. Combustible/Flammable Materials Small dimension timber foundations under each tank presents a fire hazard.Also,the catwalk and ladder on the tanks are made from smal!dimensioned lumber. Warning Signs|There were no warning or content signs posted on this facility. 'TANK FARM #2 NEWTOK,AK Tank 1:14'-0”"H/L,9'-0"Diam.,6,420 gal.capacity,contains fuel oil. Tank 2:14'-0"H/L,8'-0"Diam.,5,080 gal.capacity,contains fuel oil. Tank 3:14'-0"H/L,8'-0"Diam.,5,080 gal.capacity,contains fuel oil. Tank 4:14'-0"H/L,8'-6"Diam.,5,730 gal.capacity,contains fuel oil. Tank 5:14'-0"H/L,11'-0"Diam.,9,590 gal.capacity,contains fuel oil.'Tank 6:14'-0"H/L,10'-0"Diam.,7,930 gal.capacity,contains fuel oil.'TOTAL CAPACITY (gallons):39,830.All contain fuel oil. Evaluation Evaluation Points Assigned Remaining CostDateSite|Diking |Found.|Tanks |Piping |Electr.|LHS |Total to Fix [snoigso7][o |{20 |/5 jf 10 |{30 |{0 |{10 ]{7 ||$0 | 09-Jun-03 5:08 PM DCRA,Division of Energy Bulk Fuel Community Database Comm.Code:33371 Community: Deficiencies and Recommendations: Page 4 Printed by ADMIN Newtok 'No impermeable liner. 'No warning or content signs. No emergency venting.|Inadequate tank foundations,not on heavy timbers.'No outside lighting. \Victaulic coupled steel piping. .09-Jun-03 DCRA,Division of Energy Page 5 5:08 PM Bulk Fuel Community Database Printed by ADMIN 2 f 1--Comm.Code:33371 Community:Newtok | ID:3 Owner Type Code:|NV Owner For Profit?:Yes Capacity Total (gal):25,940 Owner Type:[ANCSA village corporation retail store Diesel (gal):10,150 Gas.(gal):15,790 Other (gal):0: Owner Name and Address:Owner Phone #'s: Newtok Corp.Inc.(Store)[237-2512 | P.O.Box 52 Newtok,AK 99559 Other Entities: Tank Farm Description: Tank Farm #3 Newtok Corp. September 19,1997 General The Newtok Corporation Inc.(NCI)operates three tank farms (TF#3,4,5)that serve the retail fuel sales function for the village store.Tank farm #3 consists of three horizontal tanks located approximately 200 feet from the river bank.The unfenced tank farm is adjacent to tank farm #4. Ownership/Operation The existing bulk fuel storage facility is owned and operated by the NCL. Dike/Liner There is no dike or liner at this tank farm. Tanks All tanks were horizontal,single wall,welded steel construction supported on steel skids which were resting directly on native soil or wood logs.All tanks had normal venting and the two tanks holding mogas had emergency venting.The two mogas tanks were UL listed. Fill/Distribution Each tank had independent dispensing pumps.The tanks are filled directly from the barge. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Flammable Materials The dispensing sheds at the end of each tank are constructed of plywood and small lumber. Warning Signs Warning signs are posted prohibiting visitors,smoking and open flames. TANK FARM #3 NEWTOK,AK Tank 1:27'-0"H/L,8'-0"Diam.,10,150 gal.capacity,contains fuel oil. Tank 2:28'-0"H/L,8-0"Diam.,10,530 gal.capacity,contains gasoline. Tank 3:14'-0"H/L,8'-0"Diam.,5,260 gal.capacity,contains gasoline. TOTAL CAPACITY (gallons):25,940.Gasoline:15,790.Fuel Oil:10,150.F Evaluation Evaluation Points Assigned Remaining Cost Date Site |Diking ]Found.|Tanks |]Piping J Electr.|LHS |Total to Fix [snene07 |[o |{30 j|[o |[10 |]{o |[1 |{10 |{6 |[$0 | Deficiencies and Recommendations: No fire extinguishers near tanks. 'No emergency venting.No outside lighting.No dike or finer.'No fence. 09-Jun-03 5:08 PM -Comm.Code: | DCRA,Division of Energy Bulk Fuel Community Database 33371 Page 6 Printed by ADMIN Community:Newtok 09-Jun-03 DCRA,Division of Energy Page7 5:08 PM Bulk Fuel Community Database Printed by ADMIN =Comm.Code:33371 |Community:Newtok ID:4 Owner Type Code:NV Owner For Profit?:Yes Capacity ; Total (gal):26,260: Owner Type:'ANCSA village corporation |Diesel (gal):7,930 Gas.(gal):18,330 Other (gal):0; Owner Name and Address:Owner Phone #'s: 'Newtok Corp.,Inc.(Store)(237-2512\P.O.Box 52INewtok,AK 99559 Other Entities: Tank Farm Description: 'Tank Farm #4 Newtok Corp. 'September 19,1997 General The unfenced tank storage area is located adjacent to tank farm #3.This tank farm consists of three vertical tanks.All tanks are single wall,welded steel construction (BIA type)and in fair condition. Ownership/Operation The existing bulk fuel storage tanks are owned and operated by the Newtok Corporation Inc. Dike/Liner There are no dikes or liners at this facility. Tanks All tanks are BIA type,single wall,welded steel construction with normal venting,but no emergency venting. Fill/Distribution The tanks are filled through a 3-inch diameter threaded pipe.The distribution line consists of a 3-inch diameter line connected to a dispenser for the fuel oil and a dispenser for the unleaded gasoline. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Flammable Materials iSmall dimension lumber decking on the tank foundations and plywood construction of the dispensing shed constitute the only|.;'combustible materials. Warning Signs mens signs were posted on the dispensing shed.iTANK FARM #4 iNEWTOK,AK Tank 1:14'-0"H/L,10'-0"Diam.,7,930 gal.capacity,contains fuel oil. Tank 2:14'-0"H/L,10'-6"Diam.,8,740 gal.capacity,contains gasoline. iTank 3:14'-0"H/L,11'-0"Diam.,9,590 gal.capacity,contains gasoline. [TOTAL CAPACITY (gallons):26,260.Gasoline:18,330.Fuel Oil:7,930. Evaluation Evaluation Points Assigned ]Remaining CostDateSite|Diking |Found.|Tanks |Piping |Electr.J]LHS ]Total to Fix [oigt997||o |{30 |/5 j{10 |{10|[to |][20 |[85 ||$0 Deficiencies and Recommendations: 'No fire extinguishers near tanks. |No emergency venting.INo outside lighting.'No diking or liner. ,No fence. 'Tanks need to be sandblasted and painted. Inadequate tank foundations -small dimension timber. *09-Jun-03 [ Comm.Code: 5:08 PM DCRA,Division of Energy Bulk Fuel Community Database 33371 Community: Page 8 Printed by ADMIN Newtok 09-Jun-03 DCRA,Division of Energy Page 9 5:08 PM Bulk Fuel Community Database Printed by ADMIN .I=Comm.Code:33371 Community:Newtok ID:5 .'uT_|.iOwnerTypeCode:UT Owner For Profit?:Yes Capacity Total (gal):55,955 Owner Type:'ANCSA village corporation |Diesel (gal):34,195 Gas.(gal):21,760 Other (gal):0 Owner Name and Address:Owner Phone #'s: Newtok Corp.,Inc.Store &Ungusraq Power Co.[Store -237-2512 P.O.Box 52 \Ungusraq Power Co.237-2129,fax 237-2130 (Newtok,AK 99559 Other Entities: Tank Farm Description: Tank Farm #5 Electric Utility/NC!Store September 19,1997 General This tank farm is jointly operated by the Ungusraq Power Co.(UPC)and Newtok Corporation Inc.The tank farm consists of five vertical tanks with three of the five belonging to the power company.The tank farm is located on the north end of the village, approximately 200 feet from the rivers edge. Ownership/Operation The existing bulk fuel storage facility is owned and operated by UPC and NCL. Dike/Liner The tank farm has a very shallow makeshift dike with a light duty liner. Tanks The tanks are all vertical,single wall,of welded steel construction without API 650 or UL 142 labeling.The tanks had normal venting capabilities,but lacked emergency ventilation capabilities.The tanks did have level gauges.The tanks were set on light timber foundations. Fill/Distribution A 3-inch victaulic steel pipe header connects tanks #1,#2 and #3 to the fill pipe approximately 35 feet away.A separate 3-inch combination thread and victaulic fitting pipe connects tanks #4 and #5 to tank farm #4 where the gasoline dispenser is located, approximately 150 feet away. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Flammable Materials 'Small dimension tumber for the platform construction is utilized. 'Warning Signs No warning signs are posted. TANK FARM #5 NEWTOK,AK Tank 1:16'-0"H/L,11'-6"Diam.,12,435 gal.capacity,contains fuel oil. Tank 2:12'-0"H/L,11'-6"Diam.,9,325 gal.capacity,contains fuel oil. Tank 3:14'-0"H/L,11'-6"Diam.,12,435 gal.capacity,contains fuel oil.jrank 4:14-0"H/L,11'-6"Diam.,12,435 gai.capacity,contains fuel oil.jTank 5:14'-0"H/L,11'-6"Diam.,9,325 gal.capacity,contains fuel oil.(TOTAL CAPACITY (gallons):55,955.Gasoline:21,760.Fuel Oil:34,195. Evaluation Evaluation Points Assigned Remaining Cost Date Site |Diking |Found.|Tanks |Piping |Electr.|LHS ]Total to Fix |engie97 ||o |;30 ||5 |{10 |{30 |0 |;10 ||8 ||$0 | Deficiencies and Recommendations: 'No impermeable secondary containment. \No product labels on tanks. 09-Jun-03 5:08 PM DCRA,Division of Energy Bulk Fuel Community Database 33371 Page 10 Printed by ADMIN Community:Newtok[ Comm.Code:-iNo emergency venting. No outside lighting. Inadequate tank foundations -small dimension timber. Inadequate dike and liner. . 09-Jun-03 DCRA,Division of Energy 'Page 11 5:08 PM Bulk Fuel Community Database Printed by ADMIN .I=Comm.Code:33371 Community:Newtok ID:6 Owner Type Code:(PV Owner For Profit?:Yes Capacity Total (gal):4,125 Owner Type:'retail store |Diesel (gal):4,125 Gas.(gal):3,000 Other (gal):0 Owner Name and Address:Owner Phone #'s: 'Tom's Store Other Entities: Tank Farm Description: Tank Farm #6 September 19,1997 GeneralIThisfuel farm consists of three tanks of which only 2 were being used at the time of the inspection.The fuel tank facility does not 'have a fence. Ownership/Operation The existing bulk fuel storage facility is owned and operated Tom's Store. Dike/Liner The tanks are not enclosed within a dike or liner. Tanks The tanks are single wall,welded steel construction,horizontal tanks without API 650 or UL 142 labeling.All tanks had normal venting capabilities,but lacked emergency venting.The tanks were supported directly on the ground and small wood blocking. 'Fill/DistributionjThetanksarefilled manually,either from the barge hose or other supply tank.The heating tank drains manually to the furnace and'the mogas is pumped from a top mounted electrical pump. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Flammable Materials The heating fuel tank is set directly next to Tom's Store which is constructed of plywood and wood lumber. 'Warning Signs . No warning signs are posted. {TANK FARM #6NEWTOK,AK Tank 1:12'-0"H/L,4'-O"Diam.,1,125 gal.capacity,contains gasoline.TOTAL CAPACITY (gallons):1,125.All contain gasoline. i Evaluation Evaluation Points Assigned Remaining CostDateSite|Diking |Found.|Tanks |Piping |Electr.J LHS |Total to Fix [|stgng97 |{o ||30 ||10 |/10 |};10 |[{10 ||20 |[90 |j |$0 | Deficiencies and Recommendations: No product labels on tanks. No emergency venting on tanks. Tanks supported on small timbers or directly on grade. No outside lighting. 'No diking,fence or liner. ,Pump not wired per National Electrical code (NEC)code. *09-Jun-03 DCRA,Division of Energy Page 12 5:08 PM Bulk Fuel Community Database Printed by ADMIN .=Comm.Code:33371 |Community:Newtok ID:Owner Type Code:(CH Owner For Profit?:Capacity Total (gal):3,000) Owner Type:'Church |Diesel (gal):3,000, Gas.(gal):0: Other (gal):0: Owner Name and Address:Owner Phone #'s: 'Agayuvik Holy Family Church [237-2427 Other Entities: Tank Farm Description: Tank Farm #7 Agayuvik Holy Family Church'September 19,1997 General This fuel tank is adjacent to the local church in Newtok. Ownership/Operation : The bulk fuel storage tank is owned and operated by the Holy Family Church. Dike/Liner There was no dike or liner. Tanks The tank is constructed of a single wall,welded steel construction,horizontal tank without API 650 or UL 142 labeling.The tank had normal venting capabilities but lacked emergency venting.The tank was supported on an elevated wood platform approximately 60 inches above the ground. Fill/Distribution The tank is filled from the barge hose. Spills/Leaks No sign of major leaks or spills were detected.| :Combustible/Flammable Materials |The tank is less than two feet from the building wall which is constructed of wood. Warning Signs No Warning signs are posted. Evaluation Evaluation Points Assigned ;Remaining CostDateSite|Diking |Found.|Tanks |Piping |Electr.|LHS |Total to Fix [sngies7|[0 |[30 |[10 |{10 |[10 j{10 |[{20 |[9 ||$0 Deficiencies and Recommendations: iNo emergency vneting on tanks.Tanks supported on unstable platform (seismic).Inadequate outside lighitng.'No dike wall or liner. iTank needs painting. 'No fencing. *09-Jun-03 DCRA,Division of Energy Page 13 5:08 PM Bulk Fuel Community Database Printed by ADMIN --Comm.Code:33371 Community:|Newtok ID:8 Owner Type Code:GS Owner For Profit?:Capacity Total (gal):2,500 Owner Type:[Dept.Military &Veterans Affairs |Diesel (gal):2,500 Gas.(gal):0 Other (gal):0 Owner Name and Address:Owner Phone #'s: Alaska Army National Guard | Other Entities: Tank Farm Description: Tank Farm #8 Alaska Army National Guard September 19,1997 General The unfenced and undiked tank farm is located approximately 15 feet north of the Army National Guard. Ownership/Operation The existing bulk fuel storage facility is owned and operated by the Alaska Army National Guard. Dike/Liner There is no dike or liner under the tank. Tanks The tank is a single walled,welded seam,horizontal,steel tank mounted on a steel skid.The coating is in good condition and the tank is equipped with all necessary venting. Fill/Distribution The tank is filled directly from the top and is plumbed into the building to supply fuel to the heater. Spills/Leaks No sign of major leaks or spills were detected. Combustible/Filammable Materials Nothing noted. Warning Signs [No warning signs are posted. Evaluation Evaluation Points Assigned Remaining Cost Date Site |Diking |Found.|Tanks -|Piping ]Electr.J LHS ]Total to Fix [onsi997|[0 |[30 J][o |{o |{o |f o j{1 |f40 ][$0 | Deficiencies and Recommendations: iNo secondary containment or fence. |No fire extinguisher near tank. 'No product labels on tank. (No outside lighting. LL Ded 'Leekd AEA|Brewee Tiedem an =AEADele.«Te hn -AERAwayereonmtyn-CORLewnyedieAEd,i heakion LLckea.pln'-|nee daeA AP20]ro<len £0010.Tens.thew LogbasedwtrglasteSMmerCostLost)[FF hed.L see |South wtind s heal =©voste n Ave port eccjePs gravelol neducod Cros}optNoheLCoyva[xed Spee -Le LZ fe h/I Sewate f;']]i Lad designated _=Nelsen Lslend_|Welt attimbe Ve _noat phaseBracket?#20-100m,L50 a WA Mow pw palece_yed a Newtok pd & 2-03 (TF As yer Go\we te stow i "Stele,Ta waThe[4 ys zinking :e Gaye Desa ne to Min Our co) Nelean Lz land ' 7 Bibs Bor Fuol Tatew have+o come)ye halt -loaded K-44 03 [ed Ke heaAv4 _Dm. ae EVEnr ee of”Leewa zeCongLeST=Es bd X<x bed =O ce 2 05NOnEeeat, 6¢r'cO -ON'OMar :A@ daxoSHo OSL =,b -FIVOS t40L'L33HSSM AG NMVUG CO/6C/S ALVA] cesvesztined -coceeeperysomowuyewwiez6c I I VSOuVIV SOIMAN om SNOILOSrOud GNV SALVWILSI NOISOYS HOLMAN'4 ALIYOHLOANV ADYANS VISVIV 2010 2005 2015 EROSION ESTIMATES 2005 -2025 BASED ON TREND DATA FROM 1974 1954 1954 TO 2002 a AUTOCAD DRAWING NAME:EROSION ESTIMATES.DWG L3 Appx,Gcale 300" DATE OF AERIAL PHOTO:JUNE 12,2002 L2 PLOTTING DATE:6/02/03 800" etPHOTO:JUNE 12,2002 ALONG LINE L3 H------1985, 1B"2490"3200"4090"4800"eof bay' Appx,Saale |ee |1974 1954 L3 L1 EROSION ESTIMATES 2005 -2025 BASED ON 89 FT/YR AVERAGE "|2Le]Olwi-|O wo . >2 l|-|2FoOfuce=HCEe|=[o)Oo n|=ZZbesYOO"4<oc*>&OoWw4 wyO-a /¥¢\9eyZ»y >Bot jsoe,»yl2mwalstwee[Ziv"ze [5c4=|eiz<Fels<ff fsuM)woeeOTllN "IsWp Elz.-ane)an 4,'130E.GtetAve.-Anchorage,AlesienG9S03-(907)278-1830iNAUTOCAD DRAWING NAME:EROSION ESTIMATES (constant).DWG PLOTTING DATE:6/02/03 '@Gesof Vilage,|(Ds - e wwwvwuvwvvwvevwwwvwvwuvvueusveeveegeeeeseeeeeEege€6) bjozjos NeuAvicBraiarenASCH matele 1 de.here come Wee Wode|Bm Bho,Layporation 1ThulmeTefomaedTem2aSure_Pues 20D-,nkes ™M Crleel,72Porre.pats,Dp!Eyck Shun oo,7 udin 2-mo.Pewod ,-_ vyte jum Ww,hiz pie,(ep eSeadOng/Sept -eresim |anpwt-Pyayect chara Syeets ageUnloaded'ast g ear lognd ae+Sl owed.on eanee |V7 2S Su matt Qunds eb no Ls rvnel.Qe.Bodine Facies .or | . | oF Dwe.WO Uans,CexpsPS 9 Souq.Danphet --AS Oemailma ty NewbeeOveniewPESluspnc,Protos,VWtrloan peot o¢CNVS1Ly)ache .NODAL a chide.men ete|'Land swap eve henge Comp De,HUN feRare.'au Done Aedrtemvent ese :faubace.+Subs SUN eer, PVEFSTSTTTHFSTLCSCTSOTTGCSSFSSSSSESECHOCOSOSCESEECEIIEZ Newvie @ lewtng &BIA Coven @Thtleona,pswebu T DiDoe,Suse Eee byw.Wwanh Redroe /Newt Veeco-?Ontte cbural decunntpeM4e[OoM wa "Bou cn by|Summer 1 he -wldouimented SuruecAasNegima land sinkeng,Shirin enki}-Rearnahvrost -Ot slomes Wan ayoaLowsPrefer.Neto (sland.Enel tg (4tect lopttem)aan only 'aware ies f low pr ae \ons .June Hearing on Nowhere SyolaneyeDOIMedwarionfamCOEZampte.belbefore.Woyagvee aaahMeApap,BU.EPO -<ghmektee»TFune (2-Vea 'ho Newtule TT ther rane,Co2y-4 remamning vv Yreka oneSune|IO-weit On»SPA eget" (3 Riantote werrevuevesZeTOOTSOKTHHHSHSHSHSHHHHSTTOSSEIIIIIIIVIIIAMe av ss a OC ”Roweladky)|_Assi >)tas Cony.SS CANOES (atmYH-yet CCunice Lertot Pj &TRPsU--lng's(oer)+Power howe ansPostluckAims,nordeth7Power!DYN (XKwaComploneAbnerJ;Wave Cot ales deters te.NewstenaeleLuc,Get d.lo.| -baaQVC iverasain «dues foal enn ,Alaska Community Database -Detailed Community Information Alaska Department of Community and Economic Development Alaska Community Database Detailed Community Information Newtok Local Contacts and Regional/State Organizations with Local Offices Newtok Corporation General Delivery Newtok,AK 99559 David Kasaiuli,CEO Phone:907-237-2413 (Village Corporation) Newtok Village P.O.Box 5545 Newtok,AK 99559 Moses Carl,President Phone:907-237-2314 Fax:907-237-2428 (Village Council.BIA-Recognized Traditional Council) http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm Page 1 of 2 6/9/2003 _Alaska Community Database -Detailed Community Information Ungusraq Power Company P.O.Box 5564 Newtok,AK 99559 Rita Kilongak,Manager Phone:907-237-2129 Fax:907-237-2130 (Electric Utility.Village Council-operated) Back to Detailed Community Information Back to Alaska Community Database -Home Page Department of Community &Economic Development Division of Community &Business Development Research &Analysis Section http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm Page 2 of 2 6/9/2003 Alaska Community Database -Detailed Community Information Page 1 of 4 Alaska Department of Community and Economic Development Alaska Community Database Detailed Community Information Newtok 2000 Population and Housing Characteristics The following Population and Housing data is from the 2000 U.S.Census. Additional detail is available from the Alaska Department of Labor and Workforce Development,Census and Geographic Information Network and the U.S.Census Bureau's American FactFinder. Newtok is located in the Bethel Census Area. Population by Race: Population in 2000:321 White:10 Alaska Native or Amer.Indian:306 Black:0 Asian:0 Hawaiian Native:0 Other Race:0 Two or More Races:5 Percent Native*:96.90% (Percent reporting Alaska Native alone or in combination with one or http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 _Alaska Community Database -Detailed Community Information 'Page 2 of 4 All or Part Alaska Native/Indian:311 Hispanic Origin (Any Race):0 Not Hispanic (Any Race):321 Population by Gender and Age: Male:174 Female:147 Age 4 and under:49 Age 5 -9:30 Age 10-14:41 Age 15-19:34 Age 20 -24:23 Age 25 -34:47 Age 35 -44:39 Age 45 -54:24 Age 55 -59:13 Age 60 -64:9 Age 65 -74:7 Age 75 -84:3 Age 85 and over:2 Median Age:°20.7 Pop.Age 18 and over:176 Pop.Age 21 and over:158 Pop.Age 62 and over:21 Census Population History: 1880:0 1890:0 1900:0 1910:0 1920:0 1930:0 1940:0 1950:69 1960:129 1970:114 1980:131 1990:207 2000:321 Comments: http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 _Alaska Community Database -Detailed Community Information Page 3 of 4 Housing Characteristics: Total Housing Units:67 Occupied Housing (Households):63 Vacant Housing:4 Vacant Due to Seasonal Use:0 Owner-Occupied Housing:41 Median Value Owned Homes:$23,100 Renter-Occupied Housing:22 Median Rent Paid:$325 Total Households:63 Avg.Household Size:5.10 Family Households:51 Avg.Family Household Size:5.96 Non-Family Households:12 Pop.Living in Households:321 Pop.Living in Group Quarters:0 The following Census figures are estimates,based on a sample. The percent of all households sampled in Newtok during the 2000 Census was 49.3%. Housing Structure Types: Single Family (Detached): Single Family Attached: Duplex: 3 or 4 Units: 5 to 9 Units: 10 to 19 Units: 20 plus Units: Trailers/Mobile Homes: Boats/Other Types: Plumbing/Kitchen/Phones/Heating: Total Households:63 Percent of Households That Lack Complete Plumbing (lack sink bath/shower or flush toilet): Lack a Complete Kitchen (lack 100.0%stove,fridge or running water): Lack Phone Service:20.6% Heat Using Electricity:14.3% Heat Using Fuel Oil,Kerosene:85.7%nNSoSownNoooooeo>100.0% http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 _Alaska Community Database -Detailed Community Information Heat Using Wood: Heat Using Piped Gas (utility): Heat Using Bottled,Tank,LP Gas: Heat Using Coal or Coke: Heat Using Solar Energy: Heat Using Other Fuel: Use No Fuel: 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Back to Detailed Community Information Department of Community &Economic Development Division of Community &Business Development Research &Analysis Section http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm Page 4 of 4 6/9/2003 _Alaska Community Database -Detailed Community Information Page 1 of 2 Alaska Department of Community and Economic Development Alaska Community Database Detailed Community Information Newtok Community Overview Current Population:326 (2002 est.by State Demographer,DOL/WD)Topographic Incorporation Type:Unincorporated map ofNewtokBoroughLocatedIn:Unorganized area School District:Lower Kuskokwim Schools Regional Native Corporation:TopoZone:comCalistaCorporation Location: Newtok is on the Ninglick River north of Nelson Island in the Yukon-Kuskokwim Delta Region.It is 94 miles northwest of Bethel.It lies at approximately 60.94278°North Latitude and -164.62944°West Longitude.(Sec.24,TO10N,RO87W,Seward Meridian.)Newtok is located in the Bethel Recording District.The area encompasses 1.0 sq.miles of land and 0.1 sq.miles of water.Newtok is located ina marine climate.Average precipitation is 17 inches,with annual snowfall of 22 inches.Summer temperatures range from 42 to 59,winter temperatures are 2 to 19. History: The people of Newtok share a heritage with Nelson Island communities;their ancestors have lived on the Bering Sea coast for at least 2,000 years.The people from the five villages are known as http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 _Alaska Community Database -Detailed Community Information Page 2 of 2 Qaluyaarmiut,or "dip net people."Only intermittent outside contact occurred until the 1920s.In the 1950s the Territorial Guard found volunteers from Newtok while they were traveling to Bethel. Tuberculosis was a major health problem during this period.In the late 1950s,the village was relocated from Old Kealavik ten miles away to its present location to escape flooding.A school was built in 1958, although high school students were required to travel to Bethel,St.Mary's,Sitka or Anchorage for their education.This was often their first exposure to the outside,and students returned with a good knowledge of the English language and culture.A high school was constructed in Newtok in the 1980s. A City was incorporated in 1976,but it was dissolved on Jan.28,1997.Due to severe erosion,the village wants to relocate to a new site called Taqikcaq,approximately 5 miles away on Nelson Island. The land is part of the Yukon Delta National Wildlife Refuge,and villagers hope to exchange land with the U.S.Fish and Wildlife Service. Culture: Newtok is a traditional Yup'ik Eskimo village,with an active subsistence lifestyle.Relative isolation from outside influences has enabled the area to retain its traditions and customs;more so than other parts of Alaska.The sale or importation of alcohol is banned in the village. Economy: The school,clinic,village services,and commercial fishing provide employment.Subsistence activities and trapping supplement income.27 residents hold commercial fishing permits. Facilities: Water is pumped froma lake into a water treatment plant,then hauled from a storage tank.In winter, melted ice is used when water in the storage tank runs dry or freezes.Households are not plumbed,and honeybuckets are used.A washeteria is available.The health clinic uses flush/haul tanks and the schools have individual wells.Refuse collection is provided,and a new landfill has been completed,but DOT has determined that it is too close to the airport.The community wants to relocate and rebuild facilities on Nelson Island.A Master Plan is underway. Transportation: A State-owned 2,180'gravel airstrip provides chartered or private air access year-round;major improvements are under construction.A seaplane base is also available.Boats,skiffs and snowmachines are used for local transportation and subsistence activities.Winter trails are marked to Chevak (50 mi.), Tununak,Toksook Bay,Nightmute and Manaryarapiaq (33.8 mi.)Barges deliver cargo during the summer months. Climate: Newtok is located in a marine climate.Average precipitation is 17 inches,with annual snowfall of 22 inches.Summer temperatures range from 42 to 59,winter temperatures are 2 to 19. Back to Detailed Community Information Back to Alaska Community Database -Home Page Department of Community &Economic Development Division of Community &Business Development Research &Analysis Section http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 _Alaska Community Database -Detailed Community Information Page 1 of 4 Alaska Department of Community and Economic Development Alaska Community Database Detailed Community Information Newtok Capital Projects and Grants -RAPIDS (Rural Alaska Project Identification and Delivery System) For more information on a specific project,contact the Lead Agency. Lead Fiscal ||Project Project Project Agency Total Agency Year ||Status Description Stage Cost Cost Electrical Upgrades -AEA 2002 ||Funded |!Denali Commission Preliminary $0 $31,746 $31.7 Solid Waste Master Plan -EPA $131.2. Develop landfill plan for _DEC/IVVSW 2002 ||Funded new village location,5 Preliminary $43,800 $175,000 miles away on Nelson Island Primary Care Facility -raeHUD/ICDBG |}2002 ||Funded ICDBG Program Preliminary $498,824 $498,824 Indian Housing Block ,HUD 2002 ||Funded ||Grant -NAHASDA Preliminary $189,430 $189,430 administration, http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 operating &construction funds Alaska Community Database -Detailed Community Information Page 2 of 4 DEC/VVSW 2000 Funded Sanitation Master Plan &Flush/Haul Demonstration Project - EPA $183.3.Master plan for water &sewer, demonstration project for flush tank &haul in 3 houses Contract $91,667 $275,000 AEA 2002 Funded Electric -Conceptual Design &Business Plan -Denali Commission $128.5 Design $0 $128,500 BIA 2002 Funded Winter Trail Marking to Kasigluk (72.4 mi.)and Manaryarapiaq (33.8 mi) Design $35,683 $35,683 ANTHC 2002 Funded Design &Construct New Health Clinic -Denali Comm $403.1.The scope of this project includes design and planning,site preparation,materials and equipment, construction,and labor. Design $0 $403,176 AEA 2003 Funded Rural Power System Upgrade -Denali Commission $555.0 Construction $0 $555,000 DCED 2002 Funded Pre-School and Village Public Safety Officers Facilities Design and Engineering -Capital Matching Construction $25,103 $26,425 HUD 1999 Funded Indian Housing Block Grant -NAHASDA administration, operating &construction funds Construction $180,770 $180,770 DCED 2001 Funded Boardwalk Improvements -Capital Matching Completed $26,400 $27,789 DCED 2000 Funded Community Hall Improvements -Capital Matching Completed $25,000 $26,316 HUD 2000 Funded Indian Housing Block Grant -NAHASDA administration, operating &construction funds Completed $180,770 $180,770 http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 DCED 1999 Funded Office Building Improvements -Capital Matching _Alaska Community Database -Detailed Community Information Completed $25,000 Page 3 of 4 $26,316 DCED 1998 Funded Boardwalk Improvement -Capital Matching.Will be awarded if they apply by 6/30/98 Completed $25,000 $26,316 HUD 1998 Funded Indian Housing Block Grant -NAHASDA administration, operating &construction funds Completed $191,553 $191,553 EED 1997 Funded Elementary School Addition /Design -Ref.: EED 6-97 Completed $6,900,000 $7,038,000 DCED 1996 Funded Landfill Relocation - Leg.Grant Completed $79,441 $79,441 DEC/VVSW 1996 Funded Flush/Haul Feasibility Study -Feasibility study on haul options completed 7/98; innovative haul system installed in clinic Completed $125,000 $125,000 DCED 1994 Funded Landfill Relocation - Leg.Grant Completed $50,000 $50,000 DOT&PF 1994 Funded Airport Reconstruction - Design and reconstruct the runway,taxiway and apron,plus install runway lighting and construct an equipment storage building.Local priority,from 1997 USDAJRD survey of villages Completed $320,459 $3,204,594 HUD/CGP 1993 Funded Housing Modernization - Replace cook stoves in 9 units Completed $13,500 $13,500 DOT&PF 1992 Funded Airport Right-of-Way Completed $7,150 $71,500 DECVSW 1985 Funded Feasibility Study - Sanitation facilities master plan completed 11/94 Completed $24,361 $24,361 DOT&PF 2004 Planned Airport Master Plan - Stage 1 N/A $0 $85,000 Back to Detailed Community Information http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 Alaska Community Database -Detailed Community Information Page 4 of 4 Back to Alaska Community Database -Home Page Department of Community &Economic Development Division of Community &Business Development Research &Analysis Section http://www.dced.state.ak.us/cbd/commdb/CF_BLOCK.cfm 6/9/2003 ' NOTICE TO PROCEED pad NTP No:26 Agreement No:AEA-02-229 &BILLING SUMMARY AKSAS Project NoPSAExpirationDate:6/30/04 'This form is for any COST REIMBURSEMENT Agreement,generally one that will exceed $250,000.) Contractor.LOMF Incorporated Project Title:Multi-disciplined Engineering Services _.NOTICE TOPROCEED. Provide services for the Expense Group(s)and specific Expenses enumerated below in the Billing Summary.Any services beyond the written scope and/or any costs above the price estimate require prior Agency approval and a NTPAmendment. Provide Phase |CDR Services for the Bulk Fuel upgrade project in Newtok,AK.See attached proposal dated 5/2/03 consisting of four pages for details. This NTP for $59,740.00 is cumulative for this Agreement,which now totals $964,725.00. The Agency Contract Manager for this NTP is:David Lockard TeyNos (voice/fax):269-454 1/269-3044IssuedfortheContractingPePolicy#01.01.050 by:wi CEEYJS-2F -oO?efzlo%Signature Date No Re DateName:David Looted Name:Joey Wilhelm8BILLINGSUMMARY * This Invoice is for[]ProgressOR[]Final Payment.Sequential Invoice #for this Agreement is:[]. GL Account .Authorized Authorized Prior Aprv'd This Total Code Expense Group(s)To -Date Payments Billing To -Date 73120 Engineering Services oe ee Total Authorized Amount for All Groups $59,740.00 Sum of Prior APPROVED Payments [3.225005 8505" Sum for THIS INVOICE Sum of Prior Payments and this Invoice Balance of Authorized Amount |ose 8 es ce : GL Account -Fund -Appropriation -Contract -Project -Stage |PAYMENT REQUEST (Contractor): 73120-E2830-02130004-31001-340221-22 Signature Date Name:-Wilhelm Ce APPROVAL FOR PAYMENT...ge ee PAYMENT RECOMMENDED (Agency Contract Manager):|certify this PAYMENT APPROVED (Authorized Agency Official):Based upon theInvoicetobevalidandaccurateandthatserviceswereperformedContractManager's recommendation and certification,|hereby substantially in conformance with the contract requirements and approve payment. schedule. Signature Date Signature Date Name:DavidLockard.Name:Michael Harper,Deputy Director,REG c3-crntp (5/1/98)DOT&PF Form 25A281,Notice to Proceed &invoice Summary Page 1 of 2 (For any COST REIMBURSEMENT Agreement,generally one that will exceed $250,000.) Note INSTRUCTIONS TO CONTRACTOR -for . COST REIMBURSEMENT NOTICE TO PROCEED (NTP) &BILLING SUMMARY RETAIN AN UNMARKED,as issued,COPY OF THIS FORM to be used for reproduction and billing.- If this NTP is unacceptable,notify the Contracting Agency immediately.If acceptable,acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP.Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a)Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b)Entries in the following columns:Prior Aprv''d Payments,This Billing,and Total to Date for each Task Group; plus the SUM TOTALS for:Authorized To -Date,Prior APPROVED Payments,THIS INVOICE,Prior Payments plus this Invoice,and Balance of Authorized Amount. "Prior APPROVED Payments”amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made.If a prior billing has not been acknowledged with any payment,or a different amount from your billing was paid without notification to you of the reason(s),attach a request for an explanation and remedial action. 4.Sign,date and enter printed or typed name under "PAYMENT REQUEST (Contractor)"thereby attesting to the following: "By signature on this form,the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400.The Contractor further certifies that all applicable Federal,State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall befullycompensatedbytheContractorforsuchservices." Substantiate all charges in each billing,other than for Fixed Prices or Fixed Fees,by attaching a summary of hours expended and hourly labor rate per employee;summary of units completed;subcontractor invoices;expense receipts, etc.;or other proof of expenditures. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance.Subcontractors'Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance.All of the Contractor's and Subcontractors'Other Direct Costs (Expenses)shail be billed to the Contracting Agency within 90 days of being incurred.Charges submitted after the above stated times will,at the Contracting Agency's discretion,not be paid. When each NTP is approximately 75%complete,the Contractor shall determine if the Authorized Amount(s)might be exceeded;and,if so,shall provide an estimate of cost to complete.The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor.If additional cost is validated,a negotiated Amendment will be executed which either (1)reduces the scope of services/work products required commensurate with the Authorized Amount(s),or (2)increases the Authorized Amount(s)to that required for completion of the original contract scope. c3-crntp (5/1/98)DOT&PF Form 25A281,Notice to Proceed &Invoice Summary,Page 2 of 2 (For any COST REIMBURSEMENT Agreement,generally one that will exceed $250,000.) David Lockard "rom:David Lockard ent:Friday,May 23,2003 3:38 PM lo:Arthur isham Ce:David Lockard ' Subject:RE:NEWTOK NTP PHASE 1 APPROPRIATION CODE REQUEST Art- Please issue an NTP.|will bring over a copy of the proposal and this e-mail. NEWTOK PHASE 1 DESIGN NTP $59,740 73120-E2830-02130004-31001-340221-22 David E\)LCNHIF.. May 2,2003 Mr:David Lockard Alaska Energy Authority 813 West Northern Lights Blvd. Anchorage,AK 99503 eee EGEIVE Phase I-CDR Development MAY 06 2003 Newtok Bulk Fuel Upgrade Project AIDEA/AEA Dear Mr.Lockard: LCMF LLC is pleased to provide the following proposal for the development of a Conceptual Design Report (CDR)for bulk fuel upgrades in Newtok,Alaska. Per our discussions,this proposal is to develop a stand-alone CDR for bulk fuel upgrades,including proposed conceptual design upgrades for the Power Plant being developed by LCMF for the Alaska Energy Authority under a separate NTP. The CDR will be developed in accordance with the Rural Energy Group,Bulk Fuel Upgrade Program &Rural Power System Upgrade Program Project Reference Manual.The CDR is to include all major fuel users in the community and as directed by AEA.: LCMF proposes to provide the following scope of work to AEA to complete thisproject: SCOPE OF WORK: Phase I -Conceptual Design Report Development | Upon receipt of a Notice to Proceed,LCMF will: 1.Site Research.LCMF will gather existing community information to create a village layout map that will be used for site selection.Some of this work has beenArchitecturepreviouslycompletedforthePowerPlantCDRandwillbeincorporatedinthisEngineeringnewmap. Surveying Project Management ==§2.Site Inspection.LCMF personnel will travel to the community to inspect the existing facilities,talk to the various fuel users,and gather additional data.The39East51stAvenue nchorage,AK 99503 inspection is to be informal,with no village meetings. Voice (907)273-1830 Fax (907)273-1831 P.O.Box 955 Barrow,AK 99723 Voice (907)852-8212 Fax (907)852-8213 "Alaska Energy Authority May 2,2003 Page 2 3.Site Control Evaluation.LCMF will work with Rick Elliot to establish site control for the selected tank farm site and pipeline Right-of-Ways.Rick Elliot will evaluate the project site and develop a Site Control Opinion for inclusionintheCDR. 4.Geotechnical Investigation.LCMF will work with Duane Miller and Associates to perform a geotechnical investigation.Preliminary information has been gathered for the Power Plant CDR;however,additional field information may be required.For this reason,a field drilling operation is anticipated to complete thegeotechnicalinvestigationandprovidefoundationdesignrequirements. 5.Conceptual Design Development.Using the information gathered from the community,LCMF will develop a conceptual design based on the input from AEA. The Conceptual Design drawings will include a project layout plan which identifies the tank farm site and pipeline routes,a site plan for each tank farm which shows tank and manifold piping layouts,and proposed tank farm foundations and dike details.The facility layouts and design details will be in accordance with the State of Alaska Fire and Life Safety regulations,includingtheadoptionoftheUniformFireCodeandtheMemorandumofAgreement between AEA and the State Fire Marshal office. In addition,the existing fuel system information will be updated on the village layout plans for future ADEC use for site remediation. 6.Conceptual Design Report Development.Concurrent with the development of the Conceptual Design,LCMF will develop the Conceptual Design Report. The CDR will be a summary of all of the existing information gathered above, including,at a minimum,the following: -An executive summary;+Narrative identifying the communities current facilities and usage (each facility's storage capacities will be summarizedin tabular form); -Identification of foreseen growth,or changes,in the community which will affect the amount of storage capacity required in the community; +Identification of applicable codes for the design of new and upgradedfacilities; «Identification of locally available fill materials (if available),including estimated cost and ownership;. -A discussion of the alternatives available,and benefits and costs for each; ¢.Site Control Opinion;-Conceptual Design Drawings including a village layout plan,site plans for each alternative site,and typical pad/containment dike details.The available site survey information will be incorporated into the site plans; Alaska Energy Authority May 2,2003 Page 3 +Identification of permits required for construction; *Project Schedule which includes design,permitting and construction; -Budget Construction Cost Estimate based on force account work and historic costs for AEA construction projects; «Identify local labor pool if data is available from existing local entities,such as the Village Corporation,IRA Council,etc.; ¢Identification of types of locally available equipment for use on the project (identify rental rates if available), Three draft copies of the CDR will be delivered to AEA for review and comment prior to delivering one loose original and ten bound copies of the final report.In addition,AutoCAD drawing files will be delivered to AEA for all drawings included in the report. FEES LCMEF will provide the scope of services identified above in accordance with the terms of our 2002 Multi-Disciplined Engineering Services contract.A Fee Estimate that provides a breakdown of the labor and reimbursables,is attached to this proposal. SCHEDULE We understand that this project is anticipated to be a 2004,or later,construction schedule;therefore,the CDR must be completed this summer to allow for time to design the upgrade and procure materials prior to the spring shipping season in 2004. In order to meet this schedule,LCMF proposes to meet the following schedule: Submittal Draft CDR 4 July 31,2003 Final CDR Submittal (dependent upon AEA Review schedule) If a different schedule must be met,please let me know,and we can work towards meeting your needs. I hope that this proposal adequately addresses the needs for this project.If not,please feel free to contact me at 273-1851 for further discussion. . .Wilhelm,P.E. Engineering Manager Sincerely, WW W:www:56-476 Attachment:5/2/03 Newtok BFU CDR Fee Estimate »)LCNF... FEE ESTIMATE Project Name:Newtok BFU CDR FEE Prepaired by:www | Date Prepared:5/2/03 TASK ACTIVITY QTY RATE LABOR REIMB TOTAL 1.0 Site Research .......cccccsccsscssvoneeccecscseecenenscsseeeesesssseseessessnseressceeceeseeeeeteces $4,380 Senior Civil Engineer Abs @ 130 520 Project Manager 24s @ 90 2,160 AutoCadd Drafter 16hrs @75 1,200 Misc Reimbursables 1L.S.@ 500 500 2.0 Site Inspection .......sssccseeeseeeees sesesencensesseseseeessceceaceateeuesuecnacenscsscaasuesssees $2,540 Project Manager 16hrs @ 90 1,440 Airfare lea @ 800 800 Misc Reimbursables 1L.S.@ 300 300 3.0 Site Control Evaluation ..........cscccsssssessssssectsccesssssssssscnscsscesceceescsucceeeceesses $5,680 Senior Civil Engineer 2hrs @ 130 260 Project Manager Shrs @ 90 720 AutoCadd Drafter '8hrs @75 600 Misc Reimbursables 1LS.@ 100 109 SITE CONTROL CONSULTANT BUDGET Rick Elliot i LS.@ 4,000 4,000 4.0 Geotechnical Investigation ..........cccccsccescescsccvcecessscccecsceccncseseesesssesseesesasess $31,340 Senior Civil Engineer 4hrs @ 130 $20 Project Manager 8hrs @ 90 720 Misc Reimbursables 1L.S.@ 100 100 GEOTECHNICAL CONSULTANT BUDGET Duane Miller and Assoc.1L.S.@ 30,000 30,000 5.0 Conceptual Design Development ............scscsesccsssccessescasceessecescesscesseeceuesesees $9,740 Senior Civil Engineer 40 hrs @ 130 5,200 Project Manager 16hrs @ 90 1,440 AutoCadd Drafter 40 hrs @75 3,000 Misc Reimbursables 1L.S.@ 100 100 Architecture 6.0 Conceptual Design Report Development ...........cccccscsscencsccscsceseecscsscescesessoees $6,060 Engineering Senior Civil Engineer i2hrs @ 130 1,560 Surveying Project Manager |40 hrs @ 90 3,600 'act M ment AutoCadd Drafter 'Shrs @75 600 Project Managemer Misc Reimbursables 1LS.@300 300 39 East 51st Avenue Total:|23,540]36,200]59,740]wnchorage,AK 99503 Voice (907)273-1830 Fax (907)273-1831 P.O.Box 955 Barrow,AK 99723 Voice (907)852-8212 "Fax (907)852-8213 LCHF.. May 2,2003 Mr.David Lockard Alaska Energy Authority 813 West Northern Lights Blvd. Anchorage,AK 99503 E G E |WE 1}Re:Proposal an Phase I --CDR Development MAY 06 2003 Newtok Bulk Fuel Upgrade ProjectpgJ AIDEA/AEA Dear Mr.Lockard: LCMF LLC is pleased to provide the following proposal for the development of a Conceptual Design Report (CDR)for bulk fuel upgrades in Newtok,Alaska. Per our discussions,this proposal is to develop a stand-alone CDR for bulk fuel upgrades,including proposed conceptual design upgrades for the Power Plant being developed by LCMF for the Alaska Energy Authority under a separate NTP. The CDR will be developed in accordance with the Rural Energy Group,Bulk Fuel Upgrade Program &Rural Power System Upgrade Program Project Reference Manual.The CDR is to include all major fuel users in the community and as directed by AEA. LCMF proposes to provide the following scope of work to AEA to complete this project: SCOPE OF WORK: Phase I -Conceptual Design Report Development Upon receipt of a Notice to Proceed,LCMF will: 1.Site Research.LCMF will gather existing community information to create a village layout map that will be used for site selection.Some of this work has beenArchitecturepreviouslycompletedforthePowerPlantCDRandwillbeincorporatedinthisEngineeringnewmap. Surveying Project Management 2.Site Inspection.LCMF personnel will travel to the community to inspect the existing facilities,talk to the various fuel users,and gather additional data.The139East51stAvenue:;..:.. Anchorage,AK 99503 inspection is to be informal,with no village meetings. Voice (907)273-1830 Fax (907)273-1831 P.O.Box 955 Barrow,AK 99723 Voice (907)852-8212 Fax (907)852-8213 Alaska Energy Authority May 2,2003 Page 2 3.Site Control Evaluation.LCMF will work with Rick Elliot to establish site control for the selected tank farm site and pipeline Right-of-Ways.Rick Elliot will evaluate the project site and develop a Site Control Opinion for inclusion in the CDR. 4.Geotechnical Investigation.LCMF will work with Duane Miller and Associates to perform a geotechnical investigation.Preliminary information has been gathered for the Power Plant CDR;however,additional field information may be required.For this reason,a field drilling operation is anticipated to complete the geotechnical investigation and provide foundation design requirements. 5.Conceptual Design Development.Using the information gathered from the community,LCMF will develop a conceptual design based on the input from AEA. The Conceptual Design drawings will include a project layout plan which identifies the tank farm site and pipeline routes,a site plan for each tank farm which shows tank and manifold piping layouts,and proposed tank farm foundations and dike details.The facility layouts and design details will be in accordance with the State of Alaska Fire and Life Safety regulations,including the adoption of the Uniform Fire Code and the Memorandum of Agreement between AFA and the State Fire Marshal office. In addition,the existing fuel system information will be updated on the village layout plans for future ADEC use for site remediation. 6.Conceptual Design Report Development.Concurrent with the development of the Conceptual Design,LCMF will develop the Conceptual Design Report. The CDR will be a summary of all of the existing information gathered above, including,at a minimum,the following: +Anexecutive summary; *Narrative identifying the communities current facilities and usage (each facility's storage capacities will be summarized in tabular form); ¢Identification of foreseen growth,or changes,in the community which will affect the amount of storage capacity required in the community; «Identification of applicable codes for the design of new and upgraded facilities; -Identification of locally available fill materials (if available),including estimated cost and ownership; ¢A discussion of the alternatives available,and benefits and costs for each; «Site Control Opinion; +Conceptual Design Drawings including a village layout plan,site plans for each alternative site,and typical pad/containment dike details.The available site survey information will be incorporated into the site plans; Alaska Energy Authority May 2,2003 Page 3 «Identification of permits required for construction; *Project Schedule which includes design,permitting and construction; ¢Budget Construction Cost Estimate based on force account work and historic costs for AEA construction projects; ¢Identify local labor pool if data is available from existing local entities,such as the Village Corporation,IRA Council,etc.; ¢Identification of types of locally available equipment for use on the project (identify rental rates if available); Three draft copies of the CDR will be delivered to AEA for review and comment prior to delivering one loose original and ten bound copies of the final report.In addition,AutoCAD drawing files will be delivered to AEA for all drawings included in the report. FEES LCMF will provide the scope of services identified above in accordance with the terms of our 2002 Multi-Disciplined Engineering Services contract.A Fee Estimate that provides a breakdown of the labor and reimbursables,is attached to this proposal. SCHEDULE We understand that this project is anticipated to be a 2004,or later,construction schedule;therefore,the CDR must be completed this summer to allow for time to design the upgrade and procure materials prior to the spring shipping season in 2004. In order to meet this schedule,LCMF proposes to meet the following schedule: Submittal Draft CDR July 31,2003 Final CDR Submittal (dependent upon AEA Review schedule) If a different schedule must be met,please let me know,and we can work towards meeting your needs. I hope that this proposal adequately addresses the needs for this project.If not,please feel free to contact me at 273-1851 for further discussion. Sincerely, Wile .Wilhelm,P.E. Engfneering Manager WWW:www:56-476 Attachment:5/2/03 Newtok BFU CDR Fee Estimate LCMF.. FEE ESTIMATE Project Name:Newtok BFU CDR FEE Prepaired by:Www Date Prepared:5/2/03 TASK ACTIVITY QTY RATE LABOR REIMB TOTAL 1.0 Site Research .......ccsccscccccccscccsesccceeenseseeeeesseneeensseeesnsaesssessnesneenrssensssensens $4,380 Senior Civil Engineer 4hrs @ 130 520 Project Manager 24hrs @ 90 2,160 AutoCadd Drafter 16 hrs @ 75 1,200 Misc Reimbursables 1L.S.@ 500 500 2.0 Site Inspection ........scsccecscssovcesecesccseesersereceeesereneeseeneneneseeseseescersesessseens $2,540 Project Manager 16 hrs @ 90 1,440 Airfare lea @ 800 800 Misc Reimbursables 1L.S.@ 300 300 3.0 Site Control Evaluation ...........cccccssccssccnccsccesccccccesccescceccccsssesssecscssscsesesees $5,680 Senior Civil Engineer 2hrs @ 130 260 Project Manager 8hrs @90 720 AutoCadd Drafter 8hrs @75 600 Misc Reimbursables 1L.S.@ 100 100 SITE CONTROL CONSULTANT BUDGET Rick Elliot 1L.S.@ 4,000 4,000 4.0 Geotechnical Investigation ..........cesccscessscecceccccescestssctscsecsececcescssasesescsscereas $31,340 Senior Civil Engineer 4hrs @ 130 520 Project Manager 8hrs @ 90 720 Misc Reimbursables 1L.S.@ 100 100 GEOTECHNICAL CONSULTANT BUDGET Duane Miller and Assoc.1L.S.@ 30,000 30,000 5.0 Conceptual Design Development ..........cececssesssesesnvetesevsvsrersescerscsesesscesesseees $9,740 Senior Civil Engineer 40 hrs @ 130 5,200 Project Manager 16 hrs @90 1,440 AutoCadd Drafter 40 hrs @75 3,000 Misc Reimbursables 1L.S.@ 100 100 Architecture 6.0 Conceptual Design Report DevelopMent .......scccecscscsscecsscvcscccsecceseesssscessereos $6,060 Engineering Senior Civil Engineer 12 hrs @ 130 1,560 Surveying Project Manager 40 hrs @ 90 3,600 Project Management AutoCadd Drafter 8 hrs @75 600 role 3 Misc Reimbursables 1L.S.@ 300 300 139 East 51st Avenue Total:|23,540]36,200]59,740] Anchorage,AK 99503 Voice (907)273-1830 Fax (907)273-1831 P.O.Box 955 Barrow,AK 99723 Voice (907)852-8212 Fax (907)852-8213 Newtok Site Visit Notes -6/10/03 WO#03-726,02-449 Attending:Lenny Landis,AEA;Jim Hart,EPS;Joe Daniels,LCMF Met with Landis and Hall in Bethel at 10:00 (flight from Anchorage delayed) Chartered flight to Newtok -paid for by Landis/AEA Arrived Newtok approximately 11:30 am Jim Hall went off independently to inspect the electrical distribution system. Met with Larry Charles (Native Corp.Pres.) -Provided Mr.Charles w/2002 aerial photos of Newtok -He asked us to attend Traditional Council meeting at 2:00 pm to present current progress with power plant and bfu e Inspected Native Corp tank farms and power plant tanks (all tanks and equipment old and should be replaced) -3 horizontal tanks are on skids (no foundation)with dispensing at the end of each tank -no containment;2 tanks gas,1 tank fuel oil;told that this fuel is for the Native corp retail store. -3 vertical tanks are on flat plywood decking over cribbed beams with 3” pipe leading to capped fill/dispensing port (gravity)for both fuel types - no containment -very close to edge of high ground;2 tanks gasoline,1 tank fuel oil. -5 vertical tanks are on 2 x 12 's over liner.Containment liner is shot and dike has settled past any containment potential.3 tanks are power plant fuel oil and piped to fill/dispensing hut through 3”line w/victolic connections.2 tanks are Native corp (fuel oil?)and piped to other Native Corp vertical tanks through 3”line.Tanks have liquid level gauges. e Inspected power plant -Building is an old,wooden structure on post and pad foundation - unfenced,unlocked,with oil stains throughout flooring. -Uses day tank -elevated -filled from 55 gallons drums which are filled and transported from tank farm daily. -Waste heat to adjacent washeteria -used for warming water in tank. -3 generators -Magnetek 98 kW (check w/EPS as CDR calls out 122.5 kW)w/57980 hrs,Newage 125 kW w/61,398 hrs and Cat 125 kW w/26,573 hrs. e Inspected proposed new power plant site -Weather station smack dab in the middle of the site -Spoke with power plant operator and Paul Charles who indicated that the weather station was put in by YKHC preceding a new health clinic (ie he is under the impression that a new health clinic is going in at the site instead of a new power plant). -Told that weather station is a one year duration,then gone. e Inspected Ninglick River barge offloading pad and erosion effects Using common landmarks from 2002 photos and today,established that erosion from 7/4/2002 to 6/10/2003 is approximately 70 ft.(measurements taken at barge offloading pad. Wave action undercutting tundra mat. Should be no problem to bring barge offloading pipeline and marine header into bulk fuel facility. e Looked at potential sites for tank farm Site 1 (between school and old clinic -pics 229 &230 -low area in the middle/next to school/good access for marine header/good access to power plant &school/may have to use area on west side of boardwalk/talk to TC and NC regarding ownership and usability of old clinic site). Site 2 (north of United Utilities satalite building -pics 231 &232 - mixed low and high ground not very usable/BIA USS 4042 Lot 1 may foul up usability/area south and east of boardwalk more usable but inside BIA boundary/fair access to power plant and school).Supplemental -spoke w/Stanley Tom who says that BIA will pass ownership of Lot 1 USS 4042 to TC by end of August,2003. Site 3 (north of sewage lagoon -pics 233m 234 &235 -would have to move common fish drying area/mixed low and high ground not very usable/lots of area/good access to Ninglick marine header from east or west/good access to power plant and school). Site 4 (north of store/Native corp building -pic 242 -nice flat ground/must have barge access on slough/poor access to school and power plant) e Meeting w/Traditional Council Formal meeting with agenda and interpreter. Lenny opened by relating a brief history of the project. Lenny informed the council that money had been obtained to acquire power plant building,which had been done. The council was asked about the site -was it in fact promised to YKHC for a clinic -answer was yes,but confusion about the location of the site - Larry Charles said he would provide a survey showing that the clinic site is the same as the proposed power plant site (Mr.Charles did provide this after the meeting and it is on the same site). Assuming the proposed site is no more,Lenny asked for contact names and numbers so we can work quickly to pick another site -he indicated that,if another site is decided upon in the next couple of weeks,we may be able to mobe in material and equipment this fall to begin construction this winter -the contact names were Larry Charles,NC;Paul Charles, NC;and Stanley Tom,TC.I said that I would leave aerial photos and business cards for them and that way we can all be looking at the same thing when speaking by phone. Lenny was asked about timing for a new tank farm -he indicated that the tank farm study has just begun and was not as ready to move forward with;that it would take a very substantial effort by the village if it is to move forward with the power plant. I spoke about the silting of the Kayalivik River and asked for thoughts on barge access.The response was that it would not last forever. (Supplemental -looked at river at low tide after meeting and am convinced that we should not design to use for barge access as the river is almost completely silted in). Lenny suggested that we would have time to look at alternative sights for the power plant after the meeting and it was stated that the elders should go with us. After the meeting,Lenny,Jim and I waited outside and spoke to Larry & Paul Charles for about 10 minutes (but no elders,or anyone else,elected to go with us to look for alternative sites).I was asked if it would be feasible to site the tank farm on the east side of the Kayalivik River -I replied that it is feasible but not very practical;all viable options will be considered. Note:Stanley Tom was not at the meeting and,therefore,I was not provided with consumption rates that he was supposed to provide. e Inspect School tanks and generator building e Other 2 vertical tanks on plywood platform over cribbed wood foundation - metal containment wall which is deteriorating (did not inspect floor of tank farm for liner). Enclosed distribution sytem -presume two separate pumps as follows: ®One 3”distribution line going to intermediate tank which provides fuel to conex style generator building (fuel pumped into generator building from intermediate tank). =One 3”line going to school (presume to heating system). Inspected Kayalivik River during low tide -almost completely silted in and grounding barge would be required for fuel delivery. Inspected erosion of Ninglick River bank -lined up on known landmark from 7/4/2002 aerial photo and took picture to get erosion estimate for past year (7/4/2002 to 6/10/2003). Newtok Traditional Council,P.O.Box 5545,Newtok,Alaska 99559 Phone:907-237-2314 Fax:907-237-2428 TN a op|D |du 24 yc |}|AUG -3 2093 AIDEA/AEA August 5,2003 Alaska Energy Authority 813 West Northern Lights BLVD Anchorage,Alaska 99503 Dear Sir, Please take a moment to look over the indirect rate cost and file the package for your record.If you should have any questions,please don't hesitate to call me at above phone number. Thank you, WiclEongyNickTom,Jr. Tribal Administrator nly idostLeg os Meet fe.[Aan 'DCR GeSps Indian Organizations Indirect Cost Negotiation Agreement EIN:92-0074328 Organization:Dates: Newtok Traditional Council P.O.Box 5545 Newtok,Alaska 99559 Report No(S).: Filing Ref.: -Last Negotiation Agreement dated January 13,2003 The indirect cost rate contained herein is for use on grants and contracts with the Federal Government to which Public Law 93-638 and Office of Management and Budget Circular A-87 apply,subject to the limitations contained in 25 CFR, Chapter 1,subchapter M,and in Section II.A.of this agreement.The rate was negotiated by the U.S.Department of the Interior,National Business Center,and the subject organization in accordance with the authority contained in the Circular. Section I:Rate Effective Period. to audit. Applicable Type From To -.Rate*Locations To Fixed Carryforward 01/01/04 12/31/04 °21.9%All Ail 'frograms *Base:Total direct costs,less capital expenditures and passthrough funds. Passthrough funds are normally defined as major subcontracts,payments to participants,stipends to eligible recipients,and subgrants,all of which normally require minimal administrative effort. Treatment of fringe benefits:Fringe benefits applicable to direct salaries and wages are treated as direct costs;fringe benefits applicable to indirect salaries and wagegy are treated as indirect costs. Section II:General Page 1 of 3 A.Limitations:Use of the rate contained in this agreement is subject to any applicable statutory limitations.Acceptance of the rate agreed to herein is predicated upon these conditions:(1)no costs other than those incurred by thesubjectorganizationwereincludedinitsindirectcostrateproposal,(2)allsuchcostsarethelegalobligationsofthegrantee/contractor,(3)similar typesofcostshavebeenaccordedconsistent'treatment,and (4)the same costs that have been treated as indirect costs have not been claimed as direct costs (For example,supplies can be charged directly.to a program or activity as long asthesecostsarenotpartofthesupplycostsincludedintheindirectcostpoolforcentraladministration).,'. B.Audit:All costs (direct and indirect,federal and non-federal)are subjectAdjustmentstoamountsresultingfromauditofthecostallocation plan or indirect cost rate proposal upon which the negotiation of this agreement was based will be compensated for in a subsequent negotiation agreement. \te . ne, Section II:General (continued)Page 2 of 3 C.Changes:The rate contained in this agreement is based on the organizational structure and the accounting system in effect at the time the proposal was submitted.Changes in organizational structure,or changes in the method of accounting for costs that affect the amount of reimbursement resulting from use of the rate in this agreement,require the prior approval of the responsible negotiation agency.Failure to obtain such approval may result in subsequent audit disallowance.: D.Provisional/Pinal Rates:Within 6 months after yearend,a final rate must be submitted based on actual costs.Billings and charges to contracts and grants must be adjusted if the final rate varies from the provisional rate.If the final rate is greater than the provisional rate and there are no funds available to cover the additional indirect costs,the organization may not recover all indirect costs.Conversely,if the final rate is less than the provisional rate, the organization will be required to pay back the difference to the funding agency. E.Fixed Carryforward Rate:The fixed carryforward rate is based on an estimate of costs that will be incurred during the period for which the rate applies. When the actual cost for such period has been determined,an adjustment will be made to the rate for a future period,if necessary,to compensate for the difference between the costs used to establish the fixed rate and the actual costs.. F.Agency Notification:Copies of this document may be provided to other federal offices as a means of notifying them of the agreement contained herein. G.Record Keeping:Organizations must maintain accounting records that demonstrate that each type of cost has been treated consistently either as a direct cost or an indirect'cost.Records pertaining to the costs of program administration,such as salaries,travel,and related costs,should be kept on an annual basis. H.Reimbursement Ceilings:Grantee/contractor program agreements providing.forceilingsonindirectcostratesorreimbursementamountsaresubjecttothe ceilings stipulated in the contract or grant agreements.If the ceiling rate is higher than the negotiated rate in Section I of this agreement,the negotiated rate will be used to determine the maximum allowable indirect cost. I.Use Of Other Rates:If any federal programs are reimbursing indirect costs to this grantee/contractor by a measure other than the approved rate in this agreement,the grantee/contractor should credit such costs to the affected programs,and the approved rate should be used to identify the maximum amount of indirect cost allocable to these programs. J.Central Service Costs:Where central service costs are estimated for the calculation of indirect cost rates,adjustments will be made to reflect the difference between provisional and final amounts. K.Other: 1.The purpose of an indirect cost rate is to facilitate the allocation and billing of indirect costs.Approval of the indirect cost rate does not mean that an organization can recover more than the actual costs of a particular program or activity. 2.Programs received or initiated by.the organization subsequent to the negotiation of this agreement are subject to the approved indirect cost rate if the programs receive administrative support from the indirect cost pool.It should be noted that this could result in an adjustment to a future rate. "ro) Section II:General (continued)Page 3 of 3 3.New indirect cost proposals are necessary to obtain approved indirect cost rates for future fiscal or calendar years.The proposals are due in our office 6 months prior to the beginning of the year to which the proposed rates will apply. Section III:Acceptance Listed below are the signatures of acceptance for this agreement: By the Indian Organization: lee.LY inLSosephPatricK;-.Inge Montich By the Cognizant Federal Government Agency: /s/ Name :'Name ._ f vk ;Indirect.Cost Coordinator\)ce -Pres\d¢..'Indirect.Cost Section Title -Title U.S.Department of the InteriorG-\3-0 3 National Business Center Date Agency Date Negotiated by David DeMartini Telephone (916)566-7111 'Newtok Traditional Council CY 2004 Direct Cost Base Attachment 1 Programs Amount FEDERAL PROGRAMS Department of the Interior: Bureau of Indian Affairs- 638 Contract $134,240 Winter Trail Marking ;35,683 IRR Funding Administrative Capacity Building 35,000 Housing 29,948 Johnson O'Malley 10,448 Subtotal *245,319 Department of Health and Human Services: Clinic Lease 12,653 Department of Housing and Urban Development: AVCP Housing 8,942 -ICDBG 299,212 Subtotal 308,154 Subtotal Federal Programs 566,126 STATE PROGRAMS Alaska Energy Authority 172,272 Village Safe Water Flush and Haul 45,119 Capital Matching 20,509 Revenue Sharing 2,979 Subtotal State Programs 240,879 TRIBAL PROGRAM 17,308 CY 2004 Direct Cost Base $824,313 Note:The approved indirect cost rate will apply to any increase in the programs listed above and to programs that are received subsequently that benefit from the Council's administrative services. SY Newtok Traditional Council oe Attachment 2 CY 2004 Indirect Cost Pool And Rate Computation Title/Description Amount Salaries: Administrator $31,200 Assistant Administrator (50%)19,760 Secretary 18,290 Accountant 31,200 Janitor/Maintenance (50%)12,480 Subtotal Salaries 1/-112,930 Fringe Benefits on Above Salaries 1/12,866 Council Stipends "3,740 Insurance 1,152 Telephone 5,390 Electricity 3,700 Fuel 3,500 Maintenance Supplies 600 Travel 7,000 - 'Registration Fees 2,075 Postage 2,192 Equipment 4,000 Supplies 11,600 Accounting and Audit 10,000 Cy 2004 Indirect Cost Pool $180,745 CY 2004 Direct Cost Base $824,313 CY 2004 Indirect Cost Rate 21.9% 1/Costs are treated as indirect costs and should not be allowed as direct charges to contracts and grants.All other costs are either direct or indirect depending on whether they apply to direct orindirectactivities. Indian Organizations Indirect Cost Negotiation Agreement EIN:92-0074328 Organization:Date: Newtok Traditional Council |-Report No(S).: P.O.Box 5545 :, Newtok,Alaska 99559 ;Filing Ref.: Last Negotiation Agreement dated January 13,2003 The indirect cost rate contained herein is for use on grants and contracts with the Federal Government to which Public Law 93-638 and Office of Management and Budget Circular A-87 apply,subject to the limitations contained in 25 CFR, Chapter 1,subchapter M,and in Section II.A.of this agreement.The rate wasnegotiatedbytheU.S.Department of:the Interior,National Business Center,and the subject organization in accordance with the authority contained in the Circular. Section I:Rate Effective Period Applicable Type From To Rate*Locations .Toi Fixed Carryforward 01/01/04 12/31/04 21.9%All All Programs *Base:Total direct costs,less capital expenditures and passthrough funds. Passthrough funds are normally defined.as major subcontracts,payments to participants,stipends to eligible recipients,and subgrants,all of which normally require minimal administrative effort. Treatment of fringe benefits:Fringe benefits applicable to direct salaries and wages are treated as direct costs;fringe benefits applicable to indirect salaries and wages are treated as indirect costs. Section II:General Page 1 of 3 A.Limitations:Use of the rate contained in this agreement is subject to any applicable statutory limitations.Acceptance of the rate agreed to herein is predicated upon these conditions:(1)no costs other than those incurred by the subject organization were included in its indirect cost rate proposal,(2)allsuchcostsarethelegalobligationsofthegrantee/contractor,(3)similar typesofcostshavebeenaccordedconsistenttreatment,and (4)the same costs that have been treated as indirect costs have not been claimed as direct costs (Forexample,supplies can be charged directly to a program or activity.as long asthesecostsarenotpartofthesupplycostsincludedintheindirectcostpoolforcentraladministration). B.Audit:All costs (direct and indirect,federal and non-federal)are subject to audit.Adjustments to amounts resulting from audit of the cost allocation plan or indirect cost rate proposal upon which the negotiation of this agreementwasbasedwillbecompensatedforinasubsequentnegotiationagreement. ted ed ()Section II:General (continued)Page 2 of 3 C.Changes:The rate contained in this agreement is based on the organizational structure and the accounting system in effect at the time the proposal was submitted.Changes in organizational structure,or changes in the method of accounting for costs that affect the amount of reimbursement resulting from use of the rate in this agreement,require the prior approval of the responsible negotiation agency.Failure to obtain such approval may result in subsequent audit disallowance. D.Provisional/Final Rates:Within 6 months after yearend,a final rate must be submitted based on actual costs.Billings and charges to contracts and grants must be adjusted if the final rate varies from the provisional rate.If the: final rate is greater than the provisional rate and there are no funds available to cover the additional indirect costs,the organization may not recover all indirect costs.Conversely,if the final rate is less than the provisional rate, the organization will be required to pay back the difference to the fundingagency. E.Fixed Carryforward Rate:The fixed carryforward rate is based on an estimateofcoststhatwillbeincurredduringtheperiodforwhichtherateapplies..When the actual cost for such period has been determined,an adjustment will be made to the rate for a future period,if necessary,to compensate for the difference between the costs used to-establish the fixed rate and the actual costs. F.Agency Notification:Copies of this document may be provided to other federal offices as a means of notifying them of the agreement contained herein. GS.Record Keeping:Organizations must:maintain accounting records thatlemonstratethateachtypeofcosthasbeentreatedconsistentlyeither'as a direct cost or an indirect'cost.Records pertaining to the costs of programadministration,such as salaries,travel,and related 'costs,should be kept on anannualbasis. H.Reimbursement Ceilings:Grantee/contractor program agreements providing for ceilings on indirect cost rates or reimbursement amounts are subject to the ceilings stipulated in the contract or grant agreements.If the ceiling rate is higher than the negotiated rate in Section I of this agreement,the negotiated rate will be used to determine the maximum allowable indirect cost. I.Use Of Other Rates:If any federal programs are reimbursing indirect costs to this grantee/contractor by a measure other than the approved rate in this agreement,the grantee/contractor should credit such costs to the affected programs,and the approved rate should be used to identify the maximum amount of indirect cost allocable to these programs.. J.Central Service Costs:Where central service costs are estimated for the calculation of indirect cost rates,adjustments will be made to reflect the difference between provisional and final amounts, K.Other: 1.The purpose of an indirect cost rate is to facilitate the allocation and'billing of indirect costs.Approval of the indirect cost rate does not mean that en organization can recover more than the actual costs of a particular program oractivity. 2.Programs received or initiated by the organization subsequent to the nemotiation of this agreement are subject to the approved indirect cost rate if programs receive administrative support from the indirect cost pool.It suvuld be noted that this could result in an adjustment to a future rate. "7 =(ySection II:General (continued)Page 3 of 3 3.New indirect cost proposals are necessary to obtain approved indirect cost rates for future fiscal or calendar years.The proposals are due in our office 6 months prior to the beginning of the year.to which the proposed rates will apply. Section III:Acceptance Listed below are the signatures of acceptance for this agreement: By the Indian Organization:By the Cognizant Federal Government Agency: > .y veagh AK 2./s//s/ /tIToseoh:Patr cl¢oo,Inge Montich Name Name . --¢t Indirect Cost CoordinatorVi\S Gna Dresden Indirect Cost Section Title Title U.S.Department of the Interior(5-13 -O 3 National Business Center Date 'Agency . Date - Negotiated by David DeMartiniTelephone(916)566-7111 2 -Newtok Traditional Council Attachment 1 CY 2004 Direct Cost Base . Programs ,Amount FEDERAL PROGRAMS Department of the Interior: Bureau of Indian Affairs- 638 Contract $134,240 Winter Trail Marking 35,683 IRR Funding Administrative Capacity Building 35,000 Housing 29,948 Johnson O'Malley 10,448 Subtotal 245,319 Department of Health and Human Services: Clinic Lease 12,653 Department of Housing and Urban Development: AVCP Housing 8,942 ICDBG 299,212 Subtotal | ) 308,154 Subtotal Federal Programs 566,126 STATE PROGRAMS Alaska Energy Authority 172,272 Village Safe Water Flush and Haul 45,119 Capital Matching 20,509 Revenue Sharing 2,979 Subtotal State Programs | 240,879 TRIBAL PROGRAM 17,308 CY 2004 Direct Cost Base $824,313 Note:The approved indirect cost rate will apply to any increase in the programs listed above and rograms that are received subsequently that benefit from the Council's administrative Ices. Newtok Traditional Council Attachment 2 CY 2004 Indirect Cost Pool And Rate Computation Title/Description Amount Salaries: Administrator $31,200 Assistant Administrator (50%)19,760 Secretary 18,290 Accountant 31,200 Janitor/Maintenance (50%)12,480 Subtotal Salaries 1/112,930 Fringe Benefits on Above Salaries 1/12,866 Council Stipends 3,740 Insurance 1,152 Telephone 5,390 Electricity 3,700 Fuel 3,500 Maintenance Supplies :600 Travel 7,000 Registration Fees 2,075 Postage 2,192 Equipment 4,000 Supplies 11,600 Accounting and Audit 10,000 Cy 2004 Indirect Cost Poo!$180,745 CY 2004 Direct Cost Base $824,313 CY 2004 Indirect Cost Rate 21.9%* \/Costs are treated as indirect costs and should not be allowed as direct charges to contracts andgrants.All other costs are either direct or indirect depending on whether they apply to direct orindirectactivities. :Nutok oe ©10-30-03imateAale”Deere Hiller._gactesting in Ten Zeb.Te gpd PRU Fed EG,0 pokey (i =fealty 7 ae -F355.ld stealraeanefftyih,Casascao|Too.vila Azalps.Lhd piven.tor ial jatcch)=-5.00 ft |b.ae blows Lrntn.ot Newtok <te vietLehesseenmredhis Fa?i 4 .i AS Ne : wey veal.}2.t'ine Pagong stap hsaTesCenge-_eZ whose7 ) 7 ii |a 4 Hl a : ' * + 4 . * . i . . ' . b 7 ' 1 : ' . ' 2 ' ” 2 . ' u . %, . "4 - - i . : . . . me . i? . ' of a ' & , we 9 " ;: oo - * . a « ' ' ' o . t : - bs " 4 b, ae - : ' . ce , - *. on ' . t ba . ; os . 7 ” + * ' : . - . t ate . . . - ' ' " a ' . « , yu ' : . : f f . ' - i ?: . 5 . . . hae A . '' , Pa .Ld 4 . " . . : . : . ? 1 . . a i. " , a . ' F . : LT fy yee z ae Spumanaae (sumer ne -- ef eee * |eae © = a . Alaska/Horizon Schedule (Anchorage to Bethel) itazivins:Sigua Herre Hors Page |of 1 luceon,Anzone Treat yoursell to a relaxing soe experience. ELEN,(Air,Car &Ho'ely Day of Flight.City Guides Mileage Plan ¥_Promotions /More...: Air Fares Car Rentals Hotel Rooms Vacation Packages Schedules Flight Schedule (Valid Thursday,November 13,2003) From Anchorage To Bethel Electronic Timetables Route Map More... .;FrequencyDepartsArrivesFlightStopsMealsAircraft Change Planes InSuMoTuWeThFrSa 6:05am 7:20am 41 0 S 737 vw vw YY #¥ 2:27pm 3:41pm 43 0 737 f§ww YY vv YW 6:12pm 7:26pm 45 0 737 vw wv ow er YW \Flight operated by Horizon Air. All other flights are operated by Alaska Airlines. Legend +Indicates next day flight. Meal codes:B =Breakfast,L =Lunch,D =Dinner,S =Snack (CiIndicates meal is available in first class only}. click the Return SCHEDULEToseereturnflightsfor:Nov.13.around:7:00 am Schedule button. ...eas ...BEGINTobeginareservationusingchosencitiesanddates,click the Begin Reservation button.RESERVATION To choose a new schedule,click the Change Cities/Dates button.CHANGE CITIES "DATES Site Map /Contents Privacy Copyright Company Info Cargo Newsletters Affiliates ContactUs Help Espafol Masaaccrs MorganconwrefreePrawedfaster 8 http://www.alaskaair.com/shopping/schedule/schedDisplay.dll?DisplaySchedule 11/6/2003 Alaska/Horizon Schedule (Bethel to Anchorage)Page 1 of 1 Sitar itic.SleeavdHosenHeme aoe S.Caigary?Bantt,Alberta -Ski the Canaaian koche: Air,Car&Hotel =Day of Flight "¥City Guides "y Mileage Plan ¢Promotions i More...| AirFares CarRentals HotelRooms Vacation Packages Schedules Electronic Timetables Route Map More... Flight Schedule (Valid Thursday,November 13,2003) From Bethel To Anchorage .;.FrequencyDepartsArrivesFlightStopsMealsAircraft Change Planes InSuMoTuWeThFrSa 7:55am 9:05 am 42 0 737 twowwvwvW # 4:16pm 5:27pm 44 0 737 fw #¥ww HY vo 8:01pm 9:08pm 46 0 737 of vw YY xr Yo 1Flight operated by Horizon Air. All other flights are operated by Alaska Airlines. Legend +Indicates next day flight. Meal codes:B =Breakfast,L =Lunch,D =Dinner,S =Snack (indicates meal is available in first class only). To see departing flights for:Nov 13 around:7:00 am click the Departure Schedule button. F ..ae F ..BEGINTobeginareservationusingchosencitiesanddates,click the Begin Reservation button.RESERVATION F og:CHANGETochooseanewschedule,click the Change Cities/Dates button.CITIES /DATES Site Map/Contents Privacy Copyright Company Info Cargo Newsletters Affiliates ContactUs Help Espanol talishaartco horieenaitonburnraeprovesPoster 7 http://www.alaskaair.com/shopping/schedule/SchedDisplay.dll?DisplaySchedule 11/6/2003 fat Lineal.-Board vro be,fice teh foaLewre.QopenchinMaes25Cacl-Tred.Cerne ||Pres \=3s+Morgare®Nidterson R rveN Aner!wrrps Volunteer Member|Steely sy Comets Comdiit-(a |ect =vtecae|hot Ons -Liteon lant(A ence Vrs. aan0.LOE capes)=D enks|People I:gab fear =Le jon.ASCE.ZED has phe bins on Water Slo.Vee :50”feon eheeeH-fp sce2roPa:TEAL oevel cre eh itdeeend Pepa ohenpre ©pr [<y fo.-TAtenley.Cwm fof eh heezrole,el err|(Ama poy ae Cp| i "lL-0S [0 OT Bopp Mpgbon.-<HMng pg Rode Neskok Nadre Coxp.Ai ele Lin Lon &Lan poor cordonTO-4SOL |/6 a,Speriters Borce pepeastcd_prs oreOmx0wredeeetethy.5 |4 SSSSE=yy Ieenah Ft <))zx ageDasdeeZehopiedChervdllatect-eoking Fe M Lact vcotleby an PH Feat Telemes wl Port oud Sy lerGyAFdrys!tyen seth ean | | '¢ NOTICETO PROCEED [;("[>]]],,NBN|[Agreement No:AEA-02-229&BILLING SUMMARY VAN 2 1 20Gb AKSAS Project No:PSA Expiration Date:6/30/04AIDEAJAEL(This form is for any COST REIMBURSEMENT Agreement,generally one that will exceéd $250,000.) Contractor:LCMEF Incorporated Project Title:Multi-disciplined Engineering Services »NOTICE TO PROCEED Provide services for the Expense Group(s)and specific Expenses enumerated below in the Billing Summary.Any services beyond the written scope and/or any costs above the price estimate require prior Agency approval and a NTP Amendment. Provide Business Plan Services for the bulk fuel upgrade project located in Newtok,AK.See attached proposal dated 12/12/03 consisting of two pages for details. This NTP for $11,400.00 is cumulative for this Agreement,which now totals $1,407,575.00. The Agency Contract Manager for this NTP is:David Lockard Tel Nos (voice/fax):269-454 1/269-3044IssuedfortheContractingAgencyperADOT&PF Policy #01.01.050 by:wa Con TLNeedLebe?d [ ]9-d*p |__ ./zofey Signature "Date Signature Date Name:David Lockard Name:iley W.Wilhelm Tee ee BILLING SUMMARY ©PEGES : This Invoice is for[]ProgressOR[ ]Final Payment.Sequential Invoice #for this Agreement is:[]. GL Account Authorized Authorized Prior Aprv'd This Total Code Expense Group(s)To -Date Payments Billing To -Date 73115 Other Professional Services Total Authorized Amount for All Groups $11,400.00 Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments and this Invoice |: Balance of Authorized Amount GL Account -Fund -Appropriation -Contract --Project-Stage |PAYMENT REQUEST (Contractor): 73115-E2830-1110003-31001-340221-22 -Signature Date Name:Wiley W.Wilhelm :a é <APPROVAL FOR PAYMENT 2)See fe PAYMENT RECOMMENDED (Agency Contract Manager):|certify this PAYMENT APPROVED (Authorized Agency Official):Based upon theInvoicetobevalidandaccurateandthatserviceswereperformedContractManager's recommendation and certification,|herebysubstantiallyinconformancewiththecontractrequirementsandapprovepayment. schedule. Signature Date Signature Date Name:David Lockard Name:Michael Harper,Deputy Director,REG c3-crntp (5/1/98)DOT&PF Form 25A281,Notice to Proceed &Invoice Summary(For any COST REIMBURSEMENT Agreement,generally one that will exceed $250,000.)v ys Page 1 of 2 Note INSTRUCTIONS TO CONTRACTOR for COST REIMBURSEMENT NOTICE TO PROCEED (NTP) &BILLING SUMMARY RETAIN AN UNMARKED,as issued,COPY OF THIS FORM to be used for reproduction and billing. lf this NTP is unacceptable,notify the Contracting Agency immediately.If acceptable,acknowledge by signature where indicated on a copy of this NTP and return it within ten days after your receipt. Submit monthly Invoices to the Agency Contract Manager named in this NTP.Provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries accurately completed: a)Indicate if the Invoice is for Progress or Final Payment and show the Sequential Invoice Number for this NTP. b)Entries in the following columns:Prior Aprv'd Payments,This Billing,and Total to Date for each Task Group; plus the SUM TOTALS for:Authorized To -Date,Prior APPROVED Payments,THIS INVOICE,Prior Payments plus this Invoice,and Balance of Authorized Amount. "Prior APPROVED Payments”amounts may NOT be the same as the total of all your prior invoices if some items were disallowed or adjustments were made.If a prior billing has not been acknowledged with any payment,or a different amount from your billing was paid without notification to you of the reason(s),attach a request for an explanation and remedial action. Sign,date and enter printed or typed name under "PAYMENT REQUEST (Contractor)"thereby attesting to the following: "By signature on this form,the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Agreement and in accordance with AS 36.30.400.The Contractor further certifies that all applicable Federal,State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." Substantiate all charges in each billing,other than for Fixed Prices or Fixed Fees,by attaching a summary of hours expended and hourly labor rate per employee;summary of units completed;subcontractor invoices;expense receipts, etc.;or other proof of expenditures. Prime Contractor's Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance.Subcontractors'Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance.All of the Contractor's and Subcontractors'Other Direct Costs (Expenses)shall be billed to the Contracting Agency within 90 days of being incurred.Charges submitted after the above stated times will,at the Contracting Agency's discretion,not be paid. When each NTP is approximately 75%complete,the Contractor shall determine if the Authorized Amount(s)might be exceeded;and,if so,shall provide an estimate of cost to complete.The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor.If additional cost is validated,a negotiated Amendment will be executed which either (1)reduces the scope of services/work products required commensurate with the Authorized Amount(s),or (2)increases the Authorized Amount(s)to that required for completion of the original contract scope. c3-crntp (5/1/98)DOT&PF Form 25A281,Notice to Proceed &Invoice Summary Page 2 of 2(For any COST REIMBURSEMENT Agreement,generally one that will exceed $250,000.) LCMF.. December 12,2003 Mr.David Lockard Alaska Energy Authority/Rural Energy Group 813 West Northern Lights Blvd. Anchorage,AK 99503 Re:Proposal Business Plan Development Newtok BFU Project Dear Mr.Lockard: Per your request,LCMF offers the following proposal to assist the Alaska Energy Authority (AEA)with the development of a Business Plan for bulk fuel upgrades in Newtok,Alaska. The Business Plan will be developed separate from LCMF's existing Phase I for the project. LCMF proposes to work with Aurora Consulting Group for the development of this plan. SCOPE OF WORK 1.Develop Business Plan.At the direction of AEA,LCMF and Aurora Consulting Group will develop a business plan for the bulk fuel upgrades.The Business Plan will be prepared in accordance with the guidelines provided by the Alaska Energy Authority. FEES LCMF will perform the work identified above under the conditions of our 2002 contract,in accordance with the attached Fee Estimate. SCHEDULE The Business Plan will be developed in accordance with a schedule determined by the Alaska Energy Authority. Thank you for choosing LCMF to provide a proposal to work on this project.We appreciate the opportunity to serve the Alaska Energy Authority and ask that you feel free to contact me at 273-1851 if you have any questions or comments. Architecture Engineering Surveying Wiley W.Wilhelm,P.E. Project Management Engineering Manager 139 East 5ist AvenueAnchorage,AK 99503 WWW:www:56-476 Voice (907)273-1830 Fax (907)273-1831 Attachment:12/12/03 Newtok BFU Business Plan Fee Estimate P.O.Box 955 Barrow,AK 99723 Voice (907)852-8212 Fax (907)852-8213 E\LCWF.. FEE ESTIMATE Project Name:Newtok BFU Business Plan Prepaired by:WWW Date Prepared:12/12/03 TASK ACTIVITY QTY RATE LABOR REIMB TOTAL 1.0 Business Plan Development .........sccccsececserscecscsscecssscscesssccessessscetseseeses $11,400 Civil Engineer I 4hbrs @ 95 380 Misc Reimbursables 1L.S.@20 20 AURORA CONSULTING GROUPBudget 1L.S.@ 11,000 11,000 |TOTAL:380 11,020 11,400| Architecture Engineering Surveying Project Management 139 East 51st Avenue Anchorage,AK 99503 Voice (907)273-1830 Fax (907)273-1831 P.O.Box 955 Barrow,AK $9723 loft Voice (907)852-8212 Fax (907)852-8213 Newtok Traditional Council,P.O.Box 5545,Newtok,Alaska 99559 Phone:907-237-2314 Fax:907-237-2428 March 22,2004 Chris Mello Alaska Industrial Development &Export Authority 813 West Northern Lights Blvd. Anchorage,Alaska 99503 RE:Generator Dear Mr.Mello, It is understandable that any projects should be delayed due to the relocation of our community in the future in order to save money.However,the current two generators at Newtok will not last long due to poor condition they are in and the growing need to have stronger and bigger generator. Over the past years,the community has changed.All of the homes now own electric heaters,freezers,refrigerators,washers and dryers and home entertainment have increased.This year four more buildings have been constructed requiring even more electricty.The generators are exceeding their requirement capacity and once new buildings are in use we're concerned they will not last a year. Because of the poor condition of the generators,they are burning more fuel.Last year, one of the generators had mechanical problem and a mechanic had to be hired from Anchorage.The wires in the community are deteriorating badly and need repair.Because of these circumstances,the electric bills have increased dramatically.Some of the residents without jobs are behind in their payment that affecting the Ungursaq Power Company financially. We urge the commission to reconsider providing a bigger,powerful generator enough to last us until the relocation is in affect and save us and the Ungursaq Power Company thousands of dollars. Sincerely yours, )21 a+2-Cee. Moses Carl President P.O.Box 5527 Newtok,AK 99559 Phone:237-2512 FAX:237-2227 March 18,2004 ..i iP i |WIE Alaska Industrial Development And Export Authority 813 West Northern Lights BLVD.a -MAR 25 2004 Anchorage,AK 99503 lIDEA/AEA To:Chris Mello,Tank Farm and Powerhouse Program Manager RE:Powerhouse/Generator We received a copy of the letter from your agency to the Newtok Traditional Council regarding the powerhouse project.In your letter you noted that since the village of Newtok has erosion problem, also,has a plans to relocate in the near future.As the result,AEA has no plans to proceed with house project at this time. ewtok Native Corporation has concern that the current generator might break down before theeplace.In current daily life of residents here at Newtok,generator is our mainstream of ;Without electricity,most of the houses will have no heatin winter months,also duringths,the food that were caught for winter use will have no place to store them. €are supporting the Newtok Traditional Council to get started with the powerhouse t before the generator breaks down. Larry Charles President of the Newtok Native Corporation UNGUSRAQ POWER COMPANY P.O.BOX 5564 NEWTOK,ALASKA 99559-5564 PHONE (907)237-2177,FAX (907)237-2130 UNGUSRAQ POWER COMPANY NEEDS NEW POWER LINES AND TRANSFORMERS.THE GENERATORS ARE GETTING TOO SMALL FOR THE VILLAGE,WITH NEW BUILDINGS BEING BUILT WE ARE GOING TO HAVE MORE POWER OUTAGES THIS YEAR.THE CAT GENERATOR NEEDS OVERHAUL OR BE REPLACED,JOHN DEERE 120 KW GENERATOR HAS PROBLEMS WITH RUNNING,JOHN DEERE 90 OR 95 KW IS TOO SMALL.WE NEED NEW GENERATORS TO ACCOMMODATE OUR GROWING VILLAGE.IT WILL TAKE AT LEAST FIVE YEARS ORMORE FOR THE VILLAGE TO MOVE TO A NEW PLACE,BY THEN WE WILL HAVE NO GENERATORS RUNNING WITH ALL THE PROBLEMS WE HAVE RIGHT NOW. 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ENERGY AUTHORITY 813 WEST NORTHERN LIGHTS BLVD.ANCHORAGE,ALASKA 99503 907 /269-3000 FAX 907 /269-3044 March 1,2004 Moses Carl,President Newtok Village P.O.Box 5545 Newtok,AK 99559 Subject:Powerhouse And Tank Farm Project Update Dear Mr.Carl: As senior energy partner to the Denali Commission,The Alaska Energy Authority (AEA) has been working with the Newtok Village,the Newtok Corporation,and the Ungusrag Power Company to develop bulk fuel and powerhouse upgrade projects.AEA has .identified a site for the new facilities,the Council and local participants have agreed to that location,and AEA project managers and design consultants have collected information needed to determine the capacity,configuration and foundation type of the new facilities. Unfortunately,AEA's ability to proceed with development of these projects has been adversely affected by local conditions related to the erosion problems that Newtok experiences and the community's plans to relocate in the near future.These conditions are at odds with the Denali Commission's Investment Policy.As a result,AEA has no plans to proceed with the tank farm and powerhouse projects at this time. If you would like to discuss this issue,please call me at 888-300-8534. Sincerely,Olle.well Chris Mello Tank Farm and Powerhouse Program Manager cc:Larry Charles,Chairman,Newtok Corporation Rita Kilongak,Manager,Ungusraq Power.Company Stanley Tom,Private Fuel Vendor in Newtok Kathy Prentki,Denali Commission Energy Program Manager Chris Mello,AEA Program ManagerBeckyGay,AEA Project Manager _Neme é-I-OL tg,derecho Fran cir gem Pullip Corr]buttsje-Copyratian Mombay(Geo vee [om penneTeaditonal Guunct'a MVC Ne _Werk _7T:C | Chac lie.Fe,lomme WEL)fof<Tradittinel CouncTomThy|Newtek Cav pore tony | John Ande AlewTk at;ve Coy poe Kin,Newtok copradua Gas Man ond VptTevepllDba..Tepafeon eh Coyrnlerl|Marg art Nickerson Nie.BAs€[CaveVesees.Jehanse TRADI CocgwerdGece4Caec_Awustete Netide.Corp, lo?Steye Pyom.aad 7 :