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HomeMy WebLinkAbout03.27.2020 IMC.ExecutedMinutes IMC Meeting Minutes-Mar 27, 2020 Page 1 of 4 Alaska Intertie Management Committee MEETING MINUTES Friday, March 27, 2020 Telephonic Anchorage, Alaska 1. CALL TO ORDER Chair Anna Henderson called the telephonic meeting of the Alaska Intertie Management Committee to order on March 27, 2020, at 9:07 a.m. A quorum was established. 2. ROLL CALL FOR COMMITTEE MEMBERS Members present: Anna Henderson (Municipal Light & Power (ML&P)); Tony Izzo (Matanuska Electric Association (MEA)); Brian Hickey (Chugach Electric Association (CEA)); John Burns (Golden Valley Electric Association (GVEA)); and Kirk Warren (Alaska Energy Authority (AEA)). 3. PUBLIC ROLL CALL Public present in Anchorage: Ashton Doyle (AEA); David Lockard (AEA); Beazit Redzepi (AEA); Don Maynor (ARECA Insurance Exchange); John Foutz (City of Seward); Stefan Saldanha (Department of Law); Matt Clarkson (CEA); Dan Bishop (GVEA); Ron Waldon (GVEA); Leo Quiachon (GVEA); Kirk Gibson (McDowell Rackner & Gibson PC); Ed Jenkin (MEA); Jeff Warner (ML&P); Bernie Smith (Public); and Jay Layne (RCA). 4. PUBLIC COMMENTS None. 5. AGENDA APPROVAL MOTION: Mr. Hickey made a motion to approve the agenda as presented. Motion seconded by Mr. Warren. Chair Henderson noted the AEA/MEA Joint Lease Agreement was not included in today’s agenda and will be placed on the agenda at the next meeting. The agenda as presented was approved with no objection. 6. APPROVAL OF PRIOR MINUTES - January 24, 2020 MOTION: Mr. Hickey made a motion to approve the January 24, 2020 minutes. Motion seconded by Mr. Warren. Kirk Gibson, McDowell Rackner & Gibson PC, gave a friendly reminder to Chair Henderson that during a teleconference meeting, all votes are taken as roll call votes. IMC Meeting Minutes-Mar 27, 2020 Page 2 of 4 Chair Henderson requested a roll call vote be taken on the previous motion to approve the agenda. A roll call vote was taken on the previous motion to approve the agenda as presented, and the agenda was approved unanimously. There were no comments regarding the motion to approve the January 24, 2020 Minutes. A roll call vote was taken on the approval of the Minutes of January 24, 2020, and the Minutes of January 24, 2020 were approved unanimously. 7. NEW BUSINESS 7A. Operators Report Jeff Warner, ML&P, reviewed the Operators Report provided in the member packets. He noted all is well relative to the Intertie and outages. The delta percentage from FY20 to FY19 is -83%, and is expected to continue to decrease annually. There were no load shed events during the quarterly period reported January 1, 2020 to March 31, 2020. Mr. Warner explained the numbers shown under the Load Shed column include silos, lost load, underfrequency relays and other relays that trip loads. 7B. FY21 Draft Budget Beazit Redzepi, AEA, presented the initial draft of the FY21 Budget. It includes an increase of $338,000. He explained some of this increase can be attributed to the Mobile Substation Site work and the additional LIDAR survey work. Mr. Hickey requested additional information regarding the Mobile Substation Site work. Dan Bishop, GVEA, explained the Mobile Substation Site is propo sed to provide the ability to serve and support the residents of Cantwell and the Cantwell Substation that is owned by AEA. The Mobile Substation would connect to the transmission line and connect to the distribution feeders out of the Cantwell substation. The work this year includes replacement of load break switches at the Cantwell substation. The intent is to perform the work without the need to de-energize the entire community. Mr. Hickey inquired if there is a clause in one of the Intertie agreements related to this specific work. He commented if a project like this were conducted on the CEA system, a portion of the work would be allocated to transmission and a portion of the work wo uld be allocated to distribution. Mr. Bishop stated Mr. Hickey posed a good question and perhaps more investigation is necessary. Jeff Warner, ML&P and IOC Chair, requested Chair Henderson assign the IOC to review this budget line item at their April 24 meeting and come back before the IMC with their outcome. Chair Henderson agreed to revisit the suggestion during committee assignments later in the meeting. 8. OLD BUSINESS None. IMC Meeting Minutes-Mar 27, 2020 Page 3 of 4 9. COMMITTEE REPORTS 9A. OC Report Mr. Warner informed the IOC met last week and unanimously passed a motion to remove a failed non-gang operated phase switch and repair a damaged adjacent phase switch near Hollywood Road. Also discussed at the meeting were SB 193 and HB 276, the right-of-way clearing and vegetation management legislation. AEA requested that the IOC review the compliance requirements within the legislation. The work is ongoing. Mr. Warner informed the Maintenance Subcommittee reviewed the draft RFP for the LIDAR project. The current expected cost is approximately $2,000 a mile for gathering data and flyover. The power line systems CAD is expected to cost approximately $338,000. The total project cost is about $700,000. The RFP additional cost options include infrared, and plan and profiles of other transmission lines. The IOC will provide a recommendation to the IMC at a later date. There is a possibility the project could be delayed one year because of the COVID-19 pandemic. Mr. Warner explained MEA is finalizing the RFP for the marker ball replacement project and should be reviewed by the Maintenance Subcommittee within the nex t week. MEA is expecting material quotes from vendors and will purchase the material for the project. The COVID-19 pandemic poses risks and concerns related to this project because of the need for expertise from the Lower 48 to perform the work. Mr. Warner believes the committees will recommend the project be delayed until next year. Mr. Warner discussed the Systems Studies Subcommittee is making progress on the oscillation study. They are expected to meet with the Machine Ratings Subcommittee for additional input. Mr. Warner reported ML&P completed governor tuning over the weekend. The units responded well. 9B. Budget to Actual Report Mr. Redzepi discussed the second quarter Budget to Actual Report. The surplus for the period is $942,000, and should be reduced with the pending work. The Intertie Trust Fund balance on page three of the report has an ending balance of $430.77. There are outstanding invoices that will reduce this balance and the fund will then be closed out. 10. COMMITTEE ASSIGNMENTS Chair Henderson assigned the IOC to investigate the proposed budget item Mobile Substation Site and report back to the IMC at the next scheduled meeting. 11. MEMBERS COMMENTS Mr. Izzo expressed appreciation to AEA for facilitating the ability to conduct the meeting telephonically under the current circumstances. He recognized this method is new and provides challenges.