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HomeMy WebLinkAbout12.11.2020 IMC.Executed.MinutesAlaska Intertie Management Committee i r-i r.t-;0NFEKhN%-,r, tvtnh, livU .1-0 Friday, December 11, 2020 1. CALL TO ORDER Acting Chair Brian Hickey called the meeting of the Alaska Intertie Management Committee to order on December 11, 2020, at 9:00 am. A quorum was established. 2. ROLL CALL FOR COMMITTEE MEMBERS Members present: Brian Hickey (Chugach Electric Association (CEA)); Ed Jenkin (Matanuska Electric Association (MEA)); John Burns (Golden Valley Electric Association (GVEA)); Kirk Warren (Alaska Energy Authority (AEA)); Larry Jorgenson (Homer Electric Association (HEA)) and Brad Janorschke (HEA) (arrived later). 3. PUBLIC ROLL CALL Public present: Betty Caudle (Accu-Type Depositions); Salina Bearden (AEA); Jennifer Bertolini (AEA); Debra Caldwell (AEA); Bryan Carey (AEA); Ryan Garner (AEA); David Lockard (AEA); Curtis Thayer (AEA); Amy Fenerty (Aldrich CPAs & Advisors); Don Maynor (ARECA Insurance Exchange); Matt Clarkson (CEA); Lee Thibert (CEA); Jeff Warner (CEA); Stefan Saldanha (Department of Law); Dan Bishop (GVEA); Pete Sarauer (GVEA); Bob Day (HEA); Kirk Gibson (McDowell, Rackner & Gibson PC); Matt Reisterer (MEA); Bernie Smith and David Pease (MEA). 4. PUBLIC COMMENTS - None 5. AGENDA APPROVAL MOTION: Mr. Warren made a motion to approve the agenda. Motion seconded by Mr. Jenkin. Acting Chair Hickey confirmed the agenda for approval was revised and distributed at 8:30 a.m. December 11. It contains Item 7C. Election of New Officers. The agenda was approved with no objection. 6. APPROVAL OF PRIOR MINUTES - September 25, 2020 MOTION: Mr. Jenkin made a motion to approve the Meeting Minutes of September 25, 2020. Motion seconded by Mr. Burns. The Minutes of September 25, 2020 were approved with no objection. RAC Meeting Minutes - December 11, 2020 7. NEW BUSINESS 7A. LiDAR Study Update Acting Chair Hickey requested Dan Bishop, GVEA, provide the LiDAR Study update. Mr. Bishop reviewed the report included in the members' packets. Manitoba Hydro was awarded the LiDAR contract. The field work has been completed and the raw data has been provided. The contract has been billed for 75%, with the remaining 25% due upon completion before the end of the fiscal year. The final information will be entered into the PLS CAD for use in transmission line upgrades or repairs. Mr. Warren asked if there is anything outside of the report that the IMC should be made aware of or that may be cause for concern, including budget amendment items. Mr. Bishop discussed GVEA conducted an aerial patrol in March and noted some issues with structures. Field crews are expected to follow up on those areas and provide potential solutions. 7B. Proposed 2021 Meeting Schedule MOTION: Mr. Jenkin made a motion to approve the 2021 Meeting Schedule. Motion seconded by Mr. Burns. The motion to approve the 2021 Meeting Schedule was approved with no objection. 7C. Election of Officers Acting Chair Hickey asked Kirk Gibson, McDowell, Rackner & Gibson, if the slate of officers can be nominated or if nominations need to occur individually. Mr. Gibson advised nominations should occur individually. MOTION: Mr. Burns made a motion to nominate and elect Mr. Jenkin as Chair. Motion seconded by Mr. Warren. There were no other nominations. The motion to nominate and elect Mr. Jenkin as Chair was approved with no objection. Mr. Gibson advised the remaining slated officers will serve in their position until the next normally scheduled election. There was no objection. 8. COMMITTEE REPORTS 8A. OC Report Chair Jenkin requested Jeff Warner, CEA, provide the Intertie Operating Committee (IOC) Report. Mr. Warner informed that he did not receive the revised agenda that was sent this morning and thus, did not receive the LiDAR Report discussed earlier. Mr. Warner requested the revised agenda and reports be emailed to him. There was no objection. IMC Meeting Minutes - December 11, 2020 2 Mr. Warner noted that the IOC report has been provided to members. He gave an overview of each item listed. The IOC met November 10, 2020. Discussion topics included: • ICCP data exchange • GVEA inspection report and planned onsite assessment • Spinning reserve policy in reference to the upcoming reserve study • MEA's proposal for policy and procedures review • Approved removal of a breaker at Teeland Substation • Updated drawing of Exhibit E of the agreement due to the acquisition of ML&P by CEA • Recent vegetation management contract • Operations Subcommittee assignment to develop a vegetation management plan with GVEA and MEA • Reserve Study review • Continued review of additional needed marker ball replacement locations • Scheduled MEA Douglas Substation disconnect Mr. Warren requested an update regarding the scope, schedule, and budget or the intended work planned that is the result of the previously completed Oscillation Study Report. Mr. Warner explained there are several facets to the Oscillation Study. The study revealed particular SVC tunings that need to occur going forward. GE is scheduled to come in April 2021 to install the settings recommended from the study and CEA is working toward tunings in their territory. The work is ongoing and IOC needs to follow up on the status of the past preliminary meetings. Chair Jerkin assigned the IOC to provide a schedule outlining the work completed, work planned, and work recommended, at the March 26, 2021 meeting. Mr. Warner agreed. 8B. Budget Report - FY20 Refund Calculation Mr. Warren welcomed Salina Bearden, AEA Acting Controller, and Debra Caldwell, AEA, to the meeting to present the Budget Report. Ms. Bearden informed the current budget report has been updated through September 3e. The FY20 refund calculation document is also included in members' packets. Mr. Warren requested clarification as to the dates the FY20 refund calculation entails. Ms. Bearden explained the FY20 refund calculations have not yet been paid and cover the dates July 1, 2019, through June 30, 2020. Mr. Warren requested clarification that the Budget Subcommittee is requesting the IMC to take action on the FY20 refund calculations, which were prepared in conjunction with AEA. Ms. Bearden agreed. She highlighted that the amounts for ML&P and CEA were combined. MOTION: Mr. Hickey made a motion to approve the FY20 refund amounts as delineated on page 4 of the report. Motion seconded by Mr. Warren. A roll call was taken, and the motion to approve the FY20 refund amounts as delineated on page 4 of the report was approved unanimously. UdC Meeting Minutes - December 11, 2020 3 Mr. Hickey asked a question in the Budget Report regarding the line item of GVEA Cantwell Standby Generator Replacement amount listed. Chair Jenkin requested Mr. Warner summarize the IOC's information regarding the issue. Mr. Warner informed that he does not have the information related to the issue and it was not a budget item that the IOC was involved. He suggested GVEA may have additional information. Mr. Bishop explained the particular line item generator project is to replace an existing generator that is used to keep the batteries charged and maintain the power during extended outages for the control system and the transmission infrastructure. The estimated cost of replacement is $75,000. The hope is to complete the project next year. Mr. Bishop informed that he discussed with David Lockard, AEA, how the line item is shown on the budget sheet as an unspent prorated basis. Mr. Jenkin suggested that the Budget Subcommittee review the spreadsheet to ensure the calculations are correct. Chair Jenkin requested any discrepancies to be addressed when the report is presented at the next meeting. 9. MEMBERS COMMENTS Mr. Warren expressed appreciation for the thorough reports today. He welcomed Ms. Caldwell to the AEA team, Mr. Warner in his new role at CEA, and congratulated the newly elected Chair. Mr. Hickey welcomed Ms. Caldwell. He expressed appreciation for the in-depth reports from GVEA and the IOC, and thanked the Budget Subcommittee for their diligent work. Mr. Burns echoed the previous sentiments. Chair Jenkin expressed appreciation for the excellent job of Mr. Warner as IOC Chair. 10. NEXT MEETING DATE - January 29, 2021 MOTION: Mr. hickey made a motion to adjourn. Motion seconded by Mr. Warren. 11. ADJOURNMENT There being no further business of the AIMC, the meeting adjourned at 9:56 a.m. Ed Jenkin, air IMC Meeting Minutes - December 11, 2020 4