HomeMy WebLinkAbout2021.01.29.IMC.ExecutedMinutesAlaska Intertie Management Committee (IMC)
TELECONFERENCE MEETING MINUTES
Friday, January 29, 2021
1. CALL TO ORDER
Chair Ed Jenkin called the meeting of the Alaska Intertie Management Committee to order on
January 29, 2021, at 9:12 a.m. A quorum was established.
2. ROLL CALL FOR COMMITTEE MEMBERS
Members present: Jeff Warner (Chugach Electric Association (CEA)); Ed Jenkin (Matanuska
Electric Association (MEA)); John Burns (Golden Valley Electric Association (GVEA)); and
Kirk Warren (Alaska Energy Authority (AEA)).
3. PUBLIC ROLL CALL
Public present: Ladonna Lindley (phone) (Accu-Type Depositions); Jennifer Bertolini (AEA);
Debra Caldwell (AEA); Conner Erickson (AEA); Ryan Garner (phone) (AEA); David Lockard
(phone) (AEA); Jeff Unidentified (phone) (Alaska Energy Services); Don Maynor (phone)
(ARECA Insurance Exchange); Stefan Saldanha (Department of Law); Pete Sarauer (phone)
(GVEA); Ron Woolf (phone) (GVEA); Bob Day (HEA); Larry Jorgenson (phone) (HEA); Kirk
Gibson (phone) (McDowell Rackner & Gibson PC); Bernie Smith (Public); Christina Hunter
(phone) (RCA); and Unidentified Speaker.
4. PUBLIC COMMENTS - None
5. AGENDA APPROVAL
MOTION: Mr. Warren made a motion to approve the agenda. Motion seconded by Mr.
Burns.
A roll call vote was taken, and the agenda was approved unanimously.
6. APPROVAL OF PRIOR MINUTES - October 23, 2020 and December 11, 2020
MOTION: Mr. Burns made a motion to approve the Meeting Minutes of October 23, 2020,
and the Meeting Minutes of December 11, 2020. Motion seconded by Mr. Warner.
A roll call vote was taken, and the Minutes of October 23, 2020, and December 11, 2020
were approved unanimously.
7. NEW BUSINESS
7A. OPERATORS REPORT
IMC Meeting Minutes - January 29, 2021
Chair Jenkin informed that the Operators Report is included in the Intertie Operating Committee
(IOC) Report listed under Item 8A.
8. COMMITTEE REPORTS
8A. OC REPORT
Chair Jenkin requested Mr. Warner provide information on both reports. Mr. Warner noted that
the IOC met on January 22, 2021. He gave an overview of items discussed, including the ICCP
data exchange, centralized event reporting, State appropriation for three approved projects,
scheduled MEA Douglas Substation disconnect, vegetation management plan, scope for the spin
study, oscillation study schedule, and review of the draft scope of work and documentation
framework for the reliability standards for processes. The next IOC meeting is scheduled for
February 26, 2021.
Chair Jenkin requested that AEA discuss the availability of the $6.7 million remaining funds in
the appropriation at the next meeting. Mr. Warren agreed.
Mr. Warner discussed the provided Reliability Report for 4 h Quarter 2020. The intent is to
update the processes to better conform to the current set of standards and to improve the data
exchange efficiencies. There were no events, no trips and no load -shed, for the Intertie during
this period. Mr. Warner reviewed the provided Reliability Report for the 1st Quarter. One event
has been reported during that period.
8B. BUDGET REPORT
Debra Caldwell, AEA, presented the Budget to Actuals Report for the period of July 1", 2020
through November 30`h, 2020. She explained that GVEA's actual usage was higher than
budgeted for the months of September through November, which resulted in higher than
budgeted revenues. MEA's actual usage was lower than budgeted for the months of July through
September. It is anticipated that the two separate revenue line items for ML&P and CEA will be
combined into one line item as a result of the acquisition.
Ms. Caldwell reviewed that the administration fees are to be split equally by all participants. At
the time the budget was created there were four participants and now that the acquisition has
occurred, there are three participants. Staff discussed this variance with the Budget
Subcommittee and the decision was made to bring the issue to the full IMC for direction on how
to proceed for the remainder of this budget year. In the FY22 Budget, the administration costs
will be split equally by the three participants.
Chair Jenkin requested feedback from Kirk Gibson, McDowell Rackner & Gibson, regarding this
issue. Mr. Gibson advised that he will review the Intertie Agreement language and report back at
the next meeting to discuss options and possible reconsiderations for the delineation of
administrative fixed costs. He will also provide the history and intent of the current structure.
Members agreed. Chair Jenkin made the assignment to Mr. Gibson.
IMC Meeting Minutes - January 29, 2021 2
Mr. Burns suggested the utilities continue this discussion offline. Chair Jenkin recommended the
additional discussions include Homer Electric Association.
(i) Budget Schedule
Ms. Caldwell reviewed the schedule to complete the FY22 Budget. The presented schedule has
been discussed with the Budget Subcommittee. There were no questions.
(ii) Budget Impact of ML&P Acquisition
Ms. Caldwell noted that this issue is within the purview of Chair Jenkin's assignment to Mr.
Gibson today.
(iii) Study Cost Sharing by non -participants
Ms. Caldwell explained that David Lockard, AEA, shared information with her regarding the
cost sharing process outlined in Section 6.4, Responsibility of Costs, of the Intertie Agreement,
whereby the IMC determines the cost sharing arrangement for studies. There were no questions.
9. MEMBERS COMMENTS
Mr. Warner expressed appreciation for the Budget Report. He requested additional discussion
time with Ms. Caldwell and the IOC to ensure all necessary information is provided.
Mr. Burns echoed the comments of appreciation for the reports and the dialog today.
Mr. Warren echoed the comments of appreciation.
Chair Jenkin requested Mr. Warner follow-up on the formal AEA documentation to revise
CEA's alternate Committee member. Mr. Warner agreed.
10. NEXT MEETING DATE - March 26, 2021
11. ADJOURNMENT
There being no further business of the IMC, the meeting adjourned at 10:02 a.m.
Ed Jenkin, Chair
irk en, Secretary
IMC Meeting Minutes - January 29, 2021 3