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HomeMy WebLinkAbout2023.12.08 IMC Executed MinutesAlaska Intertie Management Committee (IMC) REGULAR MEETING MINUTES Alaska Energy Authority Board Room Friday, December 8, 2023 1. CALL TO ORDER Chair Andrew Laughlin called the meeting of the Alaska Intertie Management Committee to order on December 8, 2023, at 8:59 a.m. 2. ROLL CALL OF COMMITTEE MEMBERS Members present: Ed Jenkin (Matanuska Electric Association (MEA)); Andrew Laughlin (Chugach Electric Association (CEA)); Travis Million (Golden Valley Electric Association (GVEA)); and Bill Price (Alaska Energy Authority (AEA)). A quorum was established to conduct business. 3. PUBLIC ROLL CALL Lance McKimson, Tracey Hayes, Nathan Minnema, David Pease, Matt Reisterer, Rob Wilson (MEA); Joel Paisner (IMC Counsel); Kent Sullivan (AEA Counsel); Dan Bishop (GVEA); Russell Thornton, Mike Miller (CEA); Mark Ziesmer, Bryan Carey, Jennifer Bertolini (AEA). 4. PUBLIC COMMENTS - none 5. AGENDA APPROVAL MOTION: Ed Jenkin moved that the Alaska Interne Management Committee approve the Agenda as presented. Travis Million seconded the motion. The Agenda was approved without objection. 6. APPROVAL OF PRIOR MINUTES — October 13, 2023 Chair Laughlin had the following changes: Page 2, 7a. first paragraph: "...spin to counter that disturbances..." Page 8, second paragraph from the bottom: "...SSS is the infa+4 NREL study..." Page 10, 9c. first paragraph: "...Douglas to Keyland (ph) Teeland trip." Page 10, 9c., third paragraph: "...our system data beta for those events..." MOTION: Ed Jenkin moved that the Alaska Interne Management Committee approve the Minutes of October 13, 2023, as amended. Travis Million seconded the motion. IMC Meting Minutes 1218123 Page 1 of 5 The Minutes were approved as amended. 7. NEW BUSINESS 7a. FY23 Estimated Annual Shortage Mark Ziesmer with AEA directed committee members to the report in their meeting packet. This is a summary of the calculations. At a high level summary for Fiscal Year 2023 (FY23), the results at year end were for actual revenues, which were $957,263 less than what was budgeted. Actual expenses were $632,217 less than budgeted for the year. For FY23, we had a buffer built in of $194,884. Adding it all together, we had a shortage of $130,062. On the next page is essentially the same information looked at a different way. It shows the shortage broken down by utility. This information is further broken down into two categories --operating revenues and operating costs and administrative revenue and administrative costs --and then by utility. Mr. Ziesmer walked committee members through the numbers on the page. Overall, the shortage was $130,062. Breaking it out by utility, you have a shortage of $432,328 for Golden Valley, a surplus of $187,043 for Chugach Electric, and a surplus of $115,222 for Matanuska Electric, giving a total shortage of $130,062. As they do every year, there will be an invoice for the shortage and issue a check for the surplus. MOTION: Ed Jenkin moved that the Alaska Intertie Management Committee approve the Fiscal Year 2023 refund or surplus as presented. Travis Million seconded the motion. There was no objection, the motion was unanimously approved. 7b. 2024 Proposed IMC Meeting Dates Chair Laughlin asked committee members to review the proposed meeting dates. He noted that these meeting dates corresponded with the Bradley Lake Project Management Committee (BPMC) meeting dates. He then asked for a motion to approve them. MOTION: Bill Price moved that the Alaska Intertie Management Committee approve the proposed IMC meeting dates for 2024 as presented. Ed Jenkin seconded the motion. There was no objection. The motion was unanimously approved. 8. OLD BUSINESS 8a. Primary Frequency Response Standard Update Russ Thornton with Chugach Electric stated that in the last IMC meeting, it was asked that the Intertie Operating Committee (IOC) produce or revise the Primary Frequency Response Standard IMC Meting Minutes 1218123 Page 2 of 5 that had been drafted to a policy that would be a part of the AK res standard that broadened the scope of that to include spin allocation. Since that meeting, the IOC has produced a draft of that policy. The IOC still has work to be done expects to have the final policy available to this committee at its next meeting in January. Mr. Jenkin understood arriving at a policy referenced by the standard. He said if the IOC chose to incorporate all of those into the policy so there is only one document, he would be supportive. 8b. FERC Order 866 Communications between Control Centers Update Russ Thornton with Chugach Electric stated that the IOC has reviewed the FERC 866 standard and its applicability and compliance. Alaska State Implementation Plan (AKSIP) standard 12 is part of the standards to be adopted. AKSIP 12 includes the encryption that will be required to meet this FERC standard. Currently, there are several places where we do not meet this standard. But there is a plan for us to become compliant with our AKSIP standard, which will bring us into compliance with FERC 866. 9. COMMITTEE REPORTS 9a. Budget to Actuals Report- AEA Mr. Ziesmer went over the Intertie Budget to Actual revenue expenses report with committee members. Actual revenues were more than budgeted by $342,484, and that is due to higher than anticipated energy usage for the period. Actual operating expenses were less than budgeted by $1,128,961, which is due to timing of invoicing, and our annualized budget that is put into the system and used for the reporting. Actual administrative expenses were less than budgeted by $39,613, which is due to timing of processing of those expenses. The result of revenues and expenses is currently showing a surplus of $1,756,683. 1 anticipate that to change and go down as we go through the year, as it typically does. 9b. IOC Report Russ Thornton with Chugach Electric stated that the IOC met on December 1 and several topics were discussed. There is a report in your meeting packet that covers all this in more detail. The SSS has several studies. The SSS provided an update on the Synchrophaser Project. The committee is also in the process of implementing the hardware and software in each of the each of the utilities that will need to be present before the software that links them all together can be initiated. The second piece of business that the SSS is dealing with is an NREL study on inverter -based resources. That project is waiting on non -disclosure agreement (NDA) approvals at all of the utilities. Once the NDA's are executed, the study can move forward. Lastly, the SCADA and telecom subcommittee is working toward getting the communications between Douglas and Healy. They are working with scope to utilize part of GVEA's system and sites in Healy area. IMC Meting Minutes 1218123 Page 3 of 5 Mr. Jenkin asked if there has been a contractor selected for 230 kv upgrade. Mr. Thornton responded an RFP is being drafted. Mr. Million, Golden Valley Electric asked if the NDA's have been signed and returned for the NREL study. Chair Laughlin, said CEA's has not been returned, which will be discussed shortly. He also asked if the 230 kv upgrade study be completed in the 2024 calendar year. Mr. Thornton said it is in the 2024 budget. 9c. Operator's Report Mr. Thornton apologized that there is not a report in the meeting packet today. He will summarize his report and forward a copy to committee members later today. There have been three Alaska intertie trips since your last meeting. Two in October, both of them B to C phase faults in succeeding days. When the line was patrolled, there was no fault found and the line was restored to service. This is common and anecdotally attributed sometimes to eagles in the area landing and taking off the wires. There was a trip on November 24, ground fault Point Mackenzie to Teeland trip. We tripped up 46.7 megawatts. No report on its cause. In all of the events since our last trip, reasonable responses have been maintained across the interconnect in the order of eight to nine megawatts per tenth of a hertz --sometimes a little better, sometimes a little worse. Tie usage is down slightly. This is led by a significant reduction by MEA between July and October. Last year at this time, we had transferred 102,000 megawatt hours, this year it is 95,000 megawatt hours. GVEA is up slightly, by only about a percent over last year. MOTION: Ed Jenkin moved that the Alaska Intertie Management Committee go into Executive Session pursuant to Section 5.11.3 of the IMC Bylaws to discuss with counsel certain matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of AEA, the Intertie or the IMC, or any of its members. Travis Million seconded the motion. There were no objections. The motion passed unanimously. (6-Yes; 0-No) 10. EXECUTIVE SESSION - 9:28 a.m. The Committee reconvened its regular meeting at 10:00 a.m. to adjourn. 11. MEMBERS COMMENTS This item was not discussed. 12. NEXT MEETING DATE — January 19, 2024 IMC Meting Minutes 1218123 Page 4 of 5 13. ADJOURNMENT With no further business to conduct of the IMC, Chair Laughlin adjourned the meeting at 10:00 a.m. Andrew Laughlin, Chair rice, AEA Secretar y IMC Meting Minutes 1218123 Page 5 of 5