HomeMy WebLinkAbout2013-03-21 BPMC Agenda and docs
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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
REGULAR MEETING
DRAFT AGENDA
Thursday, March 21, 2013 – 1:30 p.m.
Alaska Energy Authority’s Board Room
813 West Northern Lights Boulevard, Anchorage, AK
1. CALL TO ORDER
2. ROLL CALL (for Committee members)
3. PUBLIC ROLL CALL (for all others present)
4. PUBLIC COMMENT
5. AGENDA COMMENTS / MOTION FOR APPROVAL
6. APPROVAL OF PRIOR MEETING MINUTES – December 18, 2012
7. OLD BUSINESS
A. Battle Creek Diversion Amendment
8. NEW BUSINESS
A. Approve the fiscal year 2014 Operating and Capital Budget (Action Item)
9. ADJOURNMENT
To participate by teleconference, dial 1-800-315-6338 and use code 3074#.
BPMC Minutes 12/18/2012 Page 1 of 2
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING
SPECIAL MEETING
Alaska Energy Authority, Anchorage, Alaska
December 18, 2012
DRAFT MINUTES
1. CALL TO ORDER
Chair Evans called the special meeting of the Bradley Lake Hydroelectric Project Management
Committee to order at 2:30 p.m.
2. COMMITTEE MEMBERS ROLL CALL
Cory Borgeson Golden Valley Electric Association (GVEA)
Bryan Carey Alaska Energy Authority (AEA)
Harvey Ambrose Homer Electric Association (HEA)
Brad Evans Chugach Electric Association (CEA)
Joe Griffith Matanuska Electric Association (phone) (MEA)
Richard Miller Anchorage Municipal Light & Power (phone) (AML&P)
3. STAFF/PUBLIC ROLL CALL
Henri Dale (GVEA); Brian Hickey (CEA); Gary Dixon, Swalling & Associates; Kelli Veech, Teri
Webster, and Sandie Hayes (AEA);
Participating by phone: Burke Wick and Mike Cunningham, (CEA); Brian Bjorkquist,(Department
of Law); Kirk Gibson (McDowell Rackner & Gibson PC)
4. PUBLIC COMMENT
There were no public comments.
5. AGENDA COMMENTS/MOTION FOR APPROVAL
The agenda was unanimously approved.
6. APPROVAL OF PRIOR MEETING MINUTES – September 26, 2012
The September 26, 2012 meeting minutes were unanimously approved as amended.
7. NEW BUSINESS
7A. Approve FY12 Audit Report and Refund FY12 Budget Surplus to Utilities
Mr. Dixon gave an overview of the Swalling & Associates 2012 Audit report. He said KPMG audits
AEA funds for the Bradley Lake Project and Swalling & Associates uses their financial statements
BPMC Minutes 12/18/2012 Page 2 of 2
and looks at a more detailed level. They look to make sure that the policies and procedures are
being applied consistently since that’s the premise for having comparative information. They did
not propose any adjustments.
Mr. Dixon explained how the refund to the utilities is broken down. The Renewal & Contingency
Fund (R&C) is capped at $5M. Funds over that becomes the benchmark for refunds and in 2012
the fund it was over by $773,897.73.
Chair Evans asked if the amount of $773,897.73 that is going to be allocated to the R&C fund
includes the recovery of the $670,000 to the Battle Creek Project. Ms. Veech responded that the
$670,000 is not included in this figure. Chair Evans asked if the reserve fund can be increased
from $5M. Ms. Veech responded that it has been raised in the past for a particular project but
must be approved by the trustee.
Chair Evans inquired what the drivers were behind the surplus amount. Mr. Dixon stated that
besides the surplus of $794,000 from the utility contributions and the surplus of $585,000 from
operating and maintenance expenses, the rest was a composite. One example was the State
renewable energy grant spent $22,000 vs. the $500,000 budgeted.
Mr. Griffith moved that the Bradley Lake Project Management Committee (BPMC), accept
the fiscal year 2012 Audit Report and approve a total refund of $1,568,635.67 to the utilities.
This is broken down as $794,737.94 to Operating & Maintenance, and $773,897.73 to
Renewal & Contingency Fund. Motion was seconded by Mr. Ambrose.
ROLL CALL VOTE: The motion passed unanimously.
8. Adjournment
The meeting adjourned at 3:35 p.m.
BY: ___________________________
Bradley Evans, Chair
Attest: _________________________
Bryan Carey
Alaska Energy Authority, Secretary
Bradley Lake Project Management Committee Meeting
Thursday, March 21, 2013
Agenda Item:
MOTION: Move that the Bradley Lake Project Management Committee approve the
fiscal year 2014 Operating and Capital budget as presented.
Move:
Second: