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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING
AGENDA
Friday, November 22, 2019
Immediately Following the 9:00 a.m. IMC meeting
Alaska Energy Authority Board Room
813 W Northern Lights Blvd, Anchorage
To participate dial 1-888-585-9008 and use code 134-503-899#
1. CALL TO ORDER
2. ROLL CALL FOR COMMITTEE MEMBERS
3. PUBLIC ROLL CALL
4. PUBLIC COMMENTS
5. AGENDA APPROVAL
6. PRIOR MINUTES – September 16, 2019 & September 27, 2019
7. NEW BUSINESS
A. SQ Line Update HEA
8. OLD BUSINESS
A. Battle Creek Project Update AEA
9. COMMITTEE REPORTS
A. Budget to Actual Budget Subcommittee
10. EXECUTIVE SESSION – Discuss confidential matters related to:
A. Legal and financial issues related to Project Facilities and the SQ Line.
11. COMMITTEE ASSIGNMENTS
12. MEMBERS COMMENTS
13. NEXT MEETING DATE - January 24, 2019
14. ADJOURNMENT
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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
TELECONFERENCE SPECIAL MEETING
September 16, 2019
1. CALL TO ORDER
Chair Izzo called the teleconference special meeting of the Bradley Lake Hydroelectric
Project Management Committee to order at 1:30 pm. A quorum was established.
2. ROLL CALL FOR COMMITTEE MEMBERS
Tony Izzo (Matanuska Electric Association [MEA]); Cory Borgeson (Golden Valley Electric
Association [GVEA]) (phone); Bryan Carey (Alaska Energy Authority [AEA]); Lee Thibert
(Chugach Electric Association [CEA]) (phone); Brad Janorschke (Homer Electric
Association [HEA]) (phone); Anna Henderson (Anchorage Municipal Light & Power
[ML&P]) (phone); and John Foutz (City of Seward) (phone).
3. PUBLIC ROLL CALL
Amy Adler, Ashton Doyle, Jocelyn Garner, Beazit Redzepi, Curtis Thayer, Kirk Warren,
(AEA); Crystal Enkvist, Don Maynor (ARECA Insurance Exchange) (phone); Amy Fernerty
(Aldrich CPA) (phone); Zaz Hollander (Anchorage Daily News) (phone); Matt Clarkson
(phone), Brian Hickey, Sherri Highers (phone) (CEA); Jerry Juday (Department of Law);
Pete Sarauer (GVEA) (phone); Rick Baldwin (phone), Jim Butler (phone), Bob Day (phone),
Emily Hutchison (phone), Larry Jorgenson (phone) (HEA); Jim Cross, Mark Unidentified,
Stephanie Unidentified (Kenai) (phone); Kirk Gibson (McDowell Rackner Gibson, PC)
(phone); Ed Jenkin, David Pease, Tony Zellers (MEA) (phone); Mollie Morrison (ML&P)
(phone); Bernie Smith (Public); and Ladonna Lindley (Accu-Type Depositions).
4. PUBLIC COMMENTS - None.
5. AGENDA APPROVAL
MOTION: Mr. Carey made a motion to approve the agenda. Motion seconded by Mr.
Foutz.
The motion to approve the agenda as presented passed unanimously.
6. NEW BUSINESS
A. Swan Lake Fire Update
Chair Izzo informed the primary purpose of the meeting is to review the status and the
impact of the Swan Lake fire. Chair Izzo noted the O&D Committee met Friday and the
report was provided to members today. Chair Izzo welcomed members of the O&D
Committee and HEA to lead the update. Mr. Janorschke notified he emailed a 14-page
presentation today to Mr. Carey and Ashton Doyle of AEA that illustrates the status of the
fire. Mr. Janorschke introduced HEA’s Incident Management Advisor Jim Butler to review
the presentation.
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Kirk Gibson, McDowell Rackner Gibson, PC, requested Mr. Janorschke email the
presentation directly to him. Mr. Janorschke agreed.
Chair Izzo advised a brief at-ease will occur to technically prepare the presentation to be
viewed in the room and to be sent to members.
Chair Izzo requested HEA continue with the presentation. Mr. Butler reviewed his
extensive professional background and advised he works with Rick Baldwin of HEA. Mr.
Butler gave a summary of the incident information. The fire began from a lightning strike in
early June, about five miles northeast of Sterling. There were approximately five other fires
started that night as a result of lightning and were mostly contained in wetland areas.
Mr. Butler informed the incident command (IC) is a Type 2 Northern Rockies Incident
Management Team 4. This is the fifth incident management team that has been assigned to
the fire. The size of the fire is now approximately 165,000 acres. The fire jumped the
highway in mid-August. The containment is at 48%. The temporary flight restriction (TFR)
remains in place. It was lifted for a short period in order to conduct an overflight of the line.
The principal operation is hazard mitigation to trees and ash pits.
Mr. Butler discussed the public information map shown. The map is generated by the team
daily or every two days. HEA engaged with the first Type 2 team as an agency
representative and attended the cooperators’ meetings. HEA was involved with mitigation
planning regarding fire impacts along the highway. HEA assisted in identifying contingency
areas to clear trees around the line and to burn-out along the north side of the highway to
mitigate the threat of the fire jumping the highway. Mr. Butler explained the evacuation
plan involves the Borough, the Troopers, and DOT.
Mr. Butler showed the path of the fire where it crossed to the south side of the highway at
Mile 62.5 at the Upper Jean Lake and then crossed back over the highway at about Mile 58.
The fire can be best described as two different fires. The original fire was mitigated and
stopped at the highway. An area of the fire that was considered contained experienced a
weather event and found a fuel pocket, which blew the fire to Mile 70 a nd went across to
Skilak Lake. The fire continued to burn toward to Upper Jean Lake and Skyline Trail area
into the canyon.
Mr. Butler explained the map showing the contained/controlled line and the active fire line.
There are significant fuel pockets remaining on the inside of the fire line. Mr. Butler
described the pictures of the crew prepping the line to burn-out. The aircraft brought in
was primarily from Canada. The fire intensity increased considerably as it jumped to the
south side of the highway. The burn condition of the fuel was unprecedented in Alaska. One
of the principal concerns is the threat of ash pits that have been knee-deep. Five firefighters
have been pulled off the fire due to stepping into ash pits.
Mr. Butler described an example of the type of burn to the structures. Crews were able to
conduct dozer work around the line to mitigate fire damage. The fire burned through the
duff along the ground and burned the bases of the poles. The top of the structure, in the
example, was not impacted by a lot of heat, but the bases of the poles are significantly
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burned. There is additional stress on the line due to downed trees. It is not safe for crews to
go in and work.
The fire team’s operational priorities are given by the Refuge and the Forest Service. HEA
works with the fire team to create objectives to ensure consistency in safety of personnel,
firefighters and the public, and to maintain communication of developments. He explained
a fire of this size will have a follow-up team called the Burn Area Emergency Response
(BAER) team that will evaluate the damage to the landscape and identify areas of
mitigation measures to prevent erosion or other negative outcomes resulting from the
burned landscape.
Mr. Foutz requested additional information regarding the declaration of an emergency. Mr.
Thayer advised Governor Dunleavy issued a disaster declaration on the wildfires on August
23, 2019. Mr. Butler noted there are two types of declarations used with fires; fire
declaration and general property damage declaration. Mr. Butler explained the federal
government will assess the damages and determine how to respond. This has been the
most expensive fire in the history of the state of Alaska and the suppression costs will be
borne by the Refuge and the Forest. Damage costs have not been assessed.
Mr. Foutz asked if there are ways BPMC can encourage the federal government to declare
an emergency. Mr. Butler suggested communicating with Department of Military Veteran’s
Affairs (DMVA), Division of Homeland Security Emergency Management to determine how
the BMPC’s resources could be beneficial in determining what type of declaration is
ultimately declared.
Chair Izzo agreed the BPMC needs to be regularly apprised of developments and proactive
in coordination with AEA. He asked when an on-ground assessment will be possible to
determine the extent of the damage in terms of infrastructure, down-time, and associated
costs. Mr. Janorschke explained clearance has to be granted and then a safe plan to clear the
right-of-way will be created with the BAER team and the Refuge. The damage inspection
will occur after that and a report will be brought before the BPMC.
Mr. Borgeson expressed appreciation for the presentation. He asked if there is an ongoing
process regarding preparation of the work that will be conducted on the affected poles. Mr.
Janorschke explained on-the-ground damage inspection will occur as soon as the
environment is safe for the crews. Mr. Butler noted the incident management team is
focused on the fire and the Refuge has begun to shift their focus to develop a plan for safe
access. Mr. Borgeson expressed concern this line could be down for a year. He believes it is
important to understand as quickly as possible how this affects the operation of the whole
facility, including rebuilding and payment.
Ed Jenkin, MEA, asked if there is a single utility liaison as part of this IC. Mr. Butler noted
they have access to the command and general staff of the six teams. Mr. Jenkin commented
having a single point of contact proved to be a great advantage in his previous fire
experience. Mr. Jenkin inquired as to coordination of drone access to the facilities to
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ascertain structure damage. Mr. Butler informed the fire is just to the point where access
may be granted. The open flames are prohibiting access.
Mr. Thibert expressed appreciation for the presentation. He stated CEA is ready to help in
any way possible to assist in design for construction management and recommendations
on cost recovery.
Mr. Foutz expressed appreciation to HEA staff for their updates. He stated the City of
Seward is ready to assist as much as possible. Mr. Foutz encouraged AEA to continue to
push for the federal emergency declaration. Mr. Foutz asked the rhetorical question if it
would be faster to construct an underground DC line across the Cook Inlet than it would be
to rebuild this line.
Curtis Thayer, AEA, commented AEA is standing by to provide assistance, where necessary.
He noted there have been a few fielding calls inquiring about the effect of the fire on
consumer rates.
Chair Izzo requested the O&D Committee present their report provided. Pete Sarauer,
GVEA and Chair of Bradley O&D Committee, informed he is available to answer any
questions regarding the report. Chair Izzo expressed appreciation for the comprehensive
report. He commented on the unfavorable aspect of water spillage.
7. COMMITTEE ASSIGNMENTS
Chair Izzo requested the O&D Committee provide another status update at the next
meeting on September 27, 2019.
Mr. Borgeson requested a report be crafted on how to reduce costs during this period of
time the power is unable to be received from the project.
Mr. Borgeson requested legal Counsel provide information to BPMC regarding what the
rights are, including any force majeure rights, in light of this interruption. Mr. Gibson
agreed.
Mr. Borgeson inquired as to AEA’s role, as owner of the project, regarding the fire
interruption and contingencies for the possibility of the line not being rebuilt. Mr. Thayer
asked for input as to the role the utilities want AEA to maintain. He informed AEA does not
own the line. A bigger discussion outside of this meeting could occur regarding the subject
of a lawsuit among the utilities for which AEA is paying legal fees on this line. Mr. Thayer
noted AEA has discussed options internally regarding the line being down. AEA wants the
line operational. Mr. Thayer highlighted the importance of determining the cost structure
of the damage to assess what possibilities are available from AEA and the State. Mr. Thayer
informed the Governor’s Office is fully engaged and concerned regarding the status of the
fire and receives continual updates.
Chair Izzo deferred to Counsel regarding scheduling an executive session at the next
meeting.
Page 5 of 5
8. MEMBER COMMENTS
Ms. Henderson expressed appreciation to HEA for their presentation and update. She looks
forward to the next update.
Mr. Borgeson expressed appreciation for the meeting. He commented this fire presents a
bad economic situation for many of the utilities and their members.
Chair Izzo thanked HEA for their comprehensive presentation. Safety is a priority and he is
glad to hear that message is loud and clear.
Mr. Janorschke committed HEA will continue to stay engaged and will provide information
as it becomes available.
9. NEXT MEETING DATE - September 27, 2019
10. ADJOURNMENT
There being no further business for the committee, the meeting adjourned at 2:45 p.m.
BY: ___________________________
Tony Izzo, Chair
Attest: ___________________________
Alaska Energy Authority, Secretary
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BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE (BPMC)
REGULAR MEETING
September 27, 2019
1. CALL TO ORDER
Chair Izzo called the regular meeting of the Bradley Lake Hydroelectric Project
Management Committee to order at 10:00 am. A quorum was established.
2. ROLL CALL FOR COMMITTEE MEMBERS
Tony Izzo (Matanuska Electric Association [MEA]); Cory Borgeson (Golden Valley Electric
Association [GVEA]); Bryan Carey (Alaska Energy Authority [AEA]); Lee Thibert (Chugach
Electric Association [CEA]); Brad Janorschke (Homer Electric Association [HEA]); Anna
Henderson (Anchorage Municipal Light & Power [ML&P]); and John Foutz (City of Seward).
3. PUBLIC ROLL CALL
Brandi Dixon, Ashton Doyle, Jocelyn Garner, Michele Hope, David Lockard, Beazit Redzepi,
Curtis Thayer, Kirk Warren (AEA); Matt Clarkson, Julie Hasquet (phone), Brian Hickey,
Russell Thornton, Burke Wick (CEA); Max Garner, Stephan Saldanha (Department of Law);
Rob Rebenitsch (Energy Engineering, Inc.); Leo Quiachon (phone), Pete Sarauer (phone)
(GVEA); Jim Butler, Emily Hutchison (phone) (arrived late), Larry Jorgenson, Alan Owens
(phone) (HEA); Bob Day (Bradley Lake) (HEA); Kirk Gibson (McDowell Rackner Gibson,
PC); Ed Jenkin, Tony Zellers (MEA); Jeff Warner, Julie Harrison (sp) (ML&P); Bernie Smith
(Public); and Ladonna Lindley (Accu-Type Depositions).
4. PUBLIC COMMENTS - None.
5. AGENDA APPROVAL
MOTION: Mr. Thibert made a motion to approve the agenda. Motion seconded by Mr.
Foutz.
The motion to approve the agenda as presented passed unanimously.
6. PRIOR MINUTES - June 4, 2019 & July 26, 2019
MOTION: Mr. Borgeson made a motion to approve the minutes of Ju ne 4, 2019, and
July 26, 2019. Motion seconded by Mr. Foutz.
The motion to approve the minutes of June 4, 2019, and July 26, 2019 passed
unanimously.
7. NEW BUSINESS
A. Bradley Transmission Update
Mr. Janorschke introduced Jim Butler, HEA Incident Management Advisor on Swan Lake
Fire, who provided the Bradley Transmission Update. Mr. Butler reviewed his professional
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experience. The fire remains active. A new Type III team took command of the fire
September 24, 2019, and the fire command is expected to be returned to the local unit at
the end of next week. The recent significant winds have contributed to additional trees
coming down in the vicinity of the line. The burning of the roots is continuing, despite the
rainfall. The Burned Area Emergency Response (BAER) team is beginning an interface and
has completed their initial assessment to characterize the size, variance, types of burning,
continued smoldering, and at-risk values. The BAER team is aware of the importance of the
line and to facilitating entry for repair.
Mr. Butler advised an assessment plan and protocol is being developed for the fire and its
impacts. An in-briefing occurred and mitigating the impacts of the S/Q Line continues to be
an objective. The out-of-service 69 Line was dropped yesterday at mile 62.5 and mile 58.
Mr. Butler noted the amount of time to drop the line and delays to traffic were much
shorter than anticipated. He expressed appreciation to the linemen who prepared and
completed the work. Mr. Butler advised the proximity of the out-of-service 69 Line is
critical and has added a level of complexity because there are many sections of the line
where trees have come down on the line. This created an extreme hazard of lines snapping
and failing catastrophically without notice. Crews will have to safe-out the 69 Line before
the work around the 115 Line can be completed, in many cases.
Mr. Butler reported a proposed overflight of the line for assessment is anticipated next
week, pending favorable weather conditions and the lifting of temporary flight restriction
limitations. Where possible, the crews have dug down to mineral soil around the base of
the poles to mitigate continued burning. The plan is to identify the area of the line that was
impacted by the fire and divided it into conceptual segments. Work will continue with the
Refuge to categorize the terrain and topography characteristics to determine what types of
permit issues are associated with each segment and what types of special conditions or
hazards exist to safely access the area. The conditions continue to change and the
deteriorating weather and reduced daylight over the next six months pose additional
challenges. He discussed the complexity of characterizing the damage to the various
components of the system, including structures, conductors, and support rigging. The
damage assessment is a continuous process. Mr. Butler believes the best case scenario is a
definitive report of the extent of the repair and replacement could be compiled in a couple
of months.
Mr. Butler explained HEA’s costs related to the fire and rehab are expensive and were non-
budgeted. HEA will continue the response interface and will track the costs related to the
fire at-large. The rehab and rebuild costs will be tracked as a different phase. HEA has not
yet been actively engaged in the discussion regarding the status of a disaster declaration.
The Borough is working through that issue.
Mr. Foutz expressed appreciation to HEA for the helpful reports and updates. He
recommended beginning the preparations now for future mitigation of the underground
damage to trees outside the right-of-way. Mr. Butler agreed the concerns of a hold-over fire
is a concern and will be addressed with the Refuge.
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Mr. Borgeson inquired if contracting specialty trained crews who are experienced in
assessing hazardous areas would expedite the process. Mr. Butler explained contractors
are being reviewed who have experience in large wildfire cases with electric utilities. Mr.
Janorschke noted the utility is in contact with EDM, out of Colorado, and have contracted
with them previously. EDM has experience with infrastructure that has been through
wildfires. They will inspect and assess the line, once it is safe to conduct work. Mr.
Borgeson suggested MEA may be able to provide valuable assistance.
Mr. Thibert asked about the timeline for assessing the line, plan redesign, and ordering
material. He noted if the process waits two months until the full assessment is available,
there may be another two-month delay in ordering material. He inquired as to the
likelihood of replacing the entire line, compared to replacing piecemeal portions of the line.
Mr. Janorschke noted damage from previous fires was able to be repaired with spot
replacements for sections of line. He explained this fire is unique and the fire storm
intensity is unlike anything he has experienced. It has not been safe yet to conduct
overflights of the east end of the fire area. The extent of the damage to the line and
infrastructure there is unknown. More information will be presented after that overflight is
taken and discussions continue with the Refuge representatives.
Chair Izzo requested more information about the area the fire is affecting. Mr. Butler
explained there are areas of the line that were directly burned and impacted by the fire and
other areas of the line that were impacted by the fire suppression footprint and the hazards
created to suppress the fire. The burned section from about mile 70 to about mile 62.5,
primarily burned hot on both side. After mile 62.5, the fire crossed to the south side and
burned very intensely where the line was, then moved into big terrain and big timber,
around the lake, and crossed north back over the highway at mile 58 into Cooper Landing,
burning that segment of the line. The burning intensity ranged from a mild creeping fire
underneath the trees, burning the roots, to a conflagration crown fire that turned
everything to ash, which is now mud. The burned sections are 15 to 18 miles long.
Mr. Borgeson asked if the overflight information is accurate regarding the damage is to 65
structures and 109 poles. Mr. Butler agreed those numbers could be considered the
minimum amount of damage, because those numbers do not reflect any of the damage to
the 69 Line, which has to be addressed before the 115 Line can be accessed. No overflights
have been conducted since the last windstorm. The mitigation of the two lines is connected
and the fire damage of the 69 Line needs to be part of the BAER process. No access has
been available to analyze the damage to the conductors and power lines, especially in the
areas of the crown fire impacts.
Chair Izzo asked Curtis Thayer, AEA, to explain AEA’s role in this effort. Mr. Thayer
expressed AEA and the State are available to provide support wherever it is needed. He
noted the Governor has made that commitment. Mr. Thayer stated members of the
congressional delegation have contacted AEA in efforts to assist. AEA has directed those
efforts to HEA and to the fire incident command regarding gaining access to the Refuge.
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Mr. Butler advised the Alaska Delegation has offices in the peninsula and the
representatives were attending fire briefings regularly. Mr. Butler explained the
importance of understanding the scope of the fire and disseminating education regarding
the timeline of the fire this summer, the impacts, and the plan going forward. Mr. Butler has
the information available. This is the largest fire in the history of Alaska and is currently the
most expensive fire in the country. Mr. Janorschke advised the 8th incident management
team is being introduced, which reflects the size and magnitude of this fire event.
8. OLD BUSINESS
A. Battle Creek Project Update
Mr. Carey provided the update for the Battle Creek Project. During late August, the
contractor was able to place the cofferdam to divert the water away from the foundation of
the diversion dam. A large storm earlier in the season breached the cofferdam and cleanup
of the foundation delayed the project by a couple of days. During late October, the creek
will have to be diverted to the first portion of the intake area to allow for the remaining
concrete work and pours to occur. Barge trips delivering the concrete blocks and pipe are
ongoing and will continue for the next four to six weeks. The schedule shows the diversion
dam will be completed in December of this year. Fusion of the pipe is expected to begin in
late October, but if the weather does not permit the work, the fusion can be completed
between May and July of next year. He believes two fusion machines will be utilized. The
substantial completion date is July 22, 2020, and is currently on schedule.
Mr. Carey advised there has been little change, approximately 1%, to the budget to-date.
The true-up on the rock excavation quantities will occur in the next couple of weeks. Mr.
Carey described the pictures shown in the presentation; the cofferdam breach, fiberglass
intake piping and HDPE pipe, the MSE wall, the diversion dam footing, and Wall 2.
9. COMMITTEE REPORTS
A. Budget to Actuals
Beazit Redzepi, AEA, reviewed the Budget to Actuals Report, beginning with the capital
purchases not funded by R&C Fund for the period 7/1/18 through 6/30/19. Mr. Borgeson
inquired as to the $5,350 expense not budgeted in FY19 for the Ambulance line item.
Jocelyn Garner, AEA, explained accrual accounting is used and the purchases of additional
equipment to outfit the Suburban as an ambulance were not made until July of 2019. No
budget amendment was requested because the dollar amount was low. Bob Day, Bradley
Lake, HEA, informed the ambulance required additional first aid equipment and the delay
in purchasing and invoicing crossed into the new budget year. For all intents and purposes,
the amount was part of the prior year’s budgeted amount.
Mr. Redzepi showed the budget to actuals for FY19 ended under budget. He discussed the
R&C Fund disbursement and repayments. The calculated R&C refund is $88,383.75. Mr.
Redzepi showed the Battle Creek capital purchases and administrative costs. The O&M
refund for the year is $785,825.36. The audit field work is expected to begin in October and
should be completed in December.
B. Operators Report
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Mr. Day presented the Bradley Lake Operator Report. The Swan Lake Fire has presented
serious impacts to operations and is at the forefront of staff’s attention. Total generation in
June was at 43,204 megawatt hours and has decreased significantly to 24,318 megawatt
hours in September, through September 25. Unit 1 in September had 0 megawatt hours of
production. The fire did not knock Bradley Lake offline, but there is no transmission line
and no way to deliver the product to the owners. Staff is taking the opportunity to conduct
repairs and inspections to Unit 1 while the unit is offline. Repairs and inspections to Unit 2
will be conducted during the continued one-unit operation and transmission line outage.
Mr. Day reviewed the electrical and hydraulic summary of both units for the months June
through September. He discussed the process of keeping track of the water spilled daily.
Chair Izzo inquired as to an apparent discrepancy on the August 2019 page. Mr. Day
recognized an error on that page. The Del of Soldotna should be approximately 48,000
megawatt hours, rather than 27,965.37. The project is currently in spill and the spill could
conceivably continue into December. Mr. Day stated two to three-times as much water is
going over the spillway as is being put through the turbines. He expressed concern because
the rainy season has not yet unfolded and any rain will exacerbate the spill situation.
Mr. Day discussed the ongoing capital projects. He advised the question has been posed
regarding possible ways to diminish the expenditures at Bradley Lake in light of the
current situation of the transmission line outage from the fire. Mr. Day explained the fixed
costs cannot be reduced. Approximately 10% of the operational costs are not arbitrary and
cannot be reduced. Other areas, such as the fire system replacement, crews’ quarters
remodel, and bridge repair capital expenditures, could be postponed and deferred to the
future.
Mr. Day advised the latest contract revision included requirements for insurance, in terms
of general liability, workers’ comp, and automobile. The contract has some new high limits
for insurance which vendors do not carry. He gave the example of a vendor who is
repairing a tire on the loader is expected to carry $5 million of general liability insurance.
That amount of liability insurance is financially onerous for the vendor and not available in
some cases. For the vendors who are able to meet the requirements, the additional costs
are passed through to Bradley Lake, increasing the project expenses or quoted amounts.
Mr. Day informed he contacted AEA because the contract indicated a waiver could be
sought. AEA does not believe they have the authority to issue a waiver and advised Mr. Day
to address the issue with the BPMC. Mr. Day spoke with Mr. Carey to examine with the
Budget Subcommittee. The effort has not progressed.
Mr. Day reported the 6th Operator Special Subcommittee met as directed on August 23rd to
discuss the need for a 6th operator/trainee for Bradley Lake, providing for two shifts of
three employees each. The O&D and the Special Subcommittee concluded with a
recommendation to hire the 6th operator/trainee for succession purposes, which will
ensure the continuity of quality operations of the Project for the long-term. Mr. Day
highlighted the economic benefits of a 6th operator. Considerable amounts of overtime will
be avoided. Tasks that previously required outside services can now be accomplished with
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two employees focused on the task and the third employee operating and maintaining the
plant. Mr. Day showed a brief video of Bradley Lake projects.
Mr. Borgeson understands that when HEA is not connected to the rest of the grid, it still
costs HEA an additional $25,000 a day. He asked if the number is accurate. Mr. Day referred
the question to Larry Jorgeson, HEA. Mr. Day explained the relationship of the HEA system
and the Bradley Lake system imposes Bradley Lake to run two gas turbines at 11
megawatts, spending 60% of the monthly normal cost of fuel. The benefit of free energy
from Bradley Lake is greatly diminished by the horrible performance of the gas turbines.
Mr. Borgeson expressed Mr. Day’s explanation is sufficient.
Chair Izzo expressed appreciation for the comprehensive report. Mr. Day apologized for the
length of the report.
C. O&D Report
Pete Sarauer, of GVEA and Chair of Bradley O&D, advised a special meeting regarding the
Swan Lake Fire occurred on September 16, 2019. He noted most of the information
provided in the written O&D Report of September 13, 2019 was covered today within Mr.
Day’s report. An additional item of discussion was the Soldotna SVC maintenance. A
determination was made to proceed with the maintenance as scheduled for mid-October.
Mr. Sarauer informed the water leaks in the Unit 1 needles indicate the needles are
approaching the time they need to be rebuilt. The process of scheduling that repair is
underway.
MOTION: A motion was made by Mr. Thibert to reorder the agenda and place Item 10
after Item 13. Motion seconded by Mr. Borgeson.
The motion to reorder the agenda moving Item 10 after Item 13 was approved
without objection.
11. COMMITTEE ASSIGNMENTS
Chair Izzo assigned the O&D Committee and Budget Subcommittee to review and respond
to the insurance requirement concerns and the merits of the request for a subcontractor
insurance waiver noted in Mr. Day’s report. Mr. Carey informed the State Risk Management
representative will need to be consulted regarding the insurance issue. Chair Izzo agreed
and commented it is incumbent on the Committees to ensure prudent access to expertise
and resources is maintained. Ms. Henderson called for additional specificity regarding the
request for an insurance waiver. She inquired if the waiver request covers the entire
provision or only related to certain contractors. She asked for those issues to be part of the
discussion at the committee level. Chair Izzo agreed.
Chair Izzo assigned the Budget Subcommittee to provide the economic impacts of
approving a 6th operator position. Mr. Borgeson believes the 6th operator position has
already gone to a special committee and that committee has made their recommendation in
support. Mr. Borgeson suggested the 6th operator position is placed on the agenda for a
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vote at the next meeting. Mr. Foutz and Mr. Thibert agreed the 6th operator position should
be assigned to the Budget Subcommittee to evaluate the potential budget adjustment.
Mr. Borgeson suggested the O&D Committee be assigned to review the operat or rule
requiring two people on-site at all times. He noted the rule causes the operator to incur 500
hours of double-time pay. At this point, only one unit is operating at a time. He feels the
committee can consider relaxing the rule, now that only one unit is operating. Chair Izzo
assigned the O&D Committee to review the provision and make a recommendation to the
BPMC as soon as possible. A telephonic meeting can be held before the next regularly
scheduled BPMC meeting, if necessary, to provide a recommendation. Mr. Sarauer informed
the next O&D Committee meeting is October 10th, and the subject will be discussed. The
findings will be communicated to the BPMC.
Chair Izzo discussed the will of the BPMC with regard to providing assistance or support to
HEA in assessing necessary repairs to the S/Q Line. Mr. Thibert advised CEA is willing to
offer HEA whatever assistance is needed in reviewing the requirements for a rebuild. CEA
has expertise available, who have completed a number of sections on a very similar line.
Chair Izzo concurs on behalf of MEA to provide mutual aid to HEA. Mr. Janorschke
expressed appreciation and will continue to move forward as the safety hazards permit.
Chair Izzo assigned Counsel to review Mr. Thibert’s draft requirement and process
adjustments pending the outcome of CEA’s purchase of ML&P. Mr. Thibert will provide the
draft to Kirk Gibson, McDowell Rackner Gibson, PC.
12. MEMBER COMMENTS
Mr. Foutz expressed appreciation to Mr. Janorschke and HEA for their commitment to
mitigating the fire and providing updates. Mr. Foutz reiterated the offered to assist in the
process.
Mr. Thibert echoed Mr. Foutz’ comments. He thanked AEA and the Governor for their
support. Mr. Thibert expressed appreciation to Mr. Day for the KPI improvements and
utilizing the scheduling changes to complete special projects.
Mr. Borgeson believes the BPMC will turn the challenges of the fire and the transmission
line issues into opportunities. He looks forward to what the BPMC will be able to
accomplish in determining a good solution.
Ms. Henderson echoed the appreciation of utilities’ efforts, especially HEA.
Mr. Carey congratulated Ashton Doyle, AEA, on her recent marriage.
Mr. Janorschke expressed appreciation for the offers of support and assistance. He
commented the north end of the system is impacted by fire and the south end of the system
is experiencing impacts from record glacial flooding.
Chair Izzo echoed the comments of appreciation to HEA.
Page 8 of 8
Mr. Thayer expressed appreciation for the teamwork shown by the utilities in conveying
information regarding the fire. He hopes the new boardroom is well-received.
13.NEXT MEETING DATE - November 22, 2019
The next meeting date is scheduled for November 22, 2019. However, a special meeting
may be called at the will of the Chair.
MOTION: A motion was made by Mr. Thibert to go into Executive Session to discuss
legal issues regarding Claim #1 filed by Orion for the Battle Creek Diversion Project
and legal issues regarding the effect of the Swan Lake Fire on the rights and
obligations of the utilities purchasers under the Bradley Agreements. Motion
seconded by Mr. Foutz.
The motion was approved without objection.
10.EXECUTIVE SESSION: 11:43 am
Discuss confidential matters related to:
A. Battle Creek
The Board reconvened its regular meeting at 12:30 pm.
Chair Izzo advised the Board did not take any formal action on matters dis cussed while in
executive session.
14.ADJOURNMENT
There being no further business for the committee, the meeting adjourned at 12:31 pm.
BY: ____________________________
Tony Izzo, Chair
Attest: ________________________
Alaska Energy Authority, Secretary
HOMER ELECTRIC ASSOCIATION, INC. MEMORANDUM DATE: TO: FROM:
November 21, 2019 Alaska Energy Authority & Alaska Railbelt Utilities Bradley P. Janorschke SUBJECT: S/Q Line Update
•Assessment: The EDM assessment report has been received.
o Fire damage to structures and associated parts are as follows:
Tentatively replace five to seven poles.
o Non-fire damaged structures are as follows:
Tentatively replace five to seven poles.
o All structures noted for replacement must be replaced prior to re-energizing the S/Q Line.
•Work: HEA has evaluated the “replace” structure locations, as well as support components, and is working to assemble a team of qualified employees to start replacement of structures that are easiest to access.
o A schedule for this work should be completed within a week or so.
o At this time there is no predicted date to re-energize due to ongoing access and winter weather conditions.
•HEA will work with Kenai Wildlife Refuge staff regarding special permit / access issues for structures in area of water or wetlands.
o This information will be used to develop a plan for access to these unique locations.
•HEA will track all costs associated with mitigation and assessment of Swan Lake fire related damages to the S/Q Line.
o Repay based on MOA
o Other?
1
BPMC
West Fork Upper Battle Creek Update
November 22, 2019
Events:
All HDPE pipe and the Talon fusion machine are currently at Bradley.
Contractor has completed Upper Access Road (UAR) with exception of surface
course cover. Contractor surveyed UAR for RockEx and embankment volumes to be
“trued up”. Will substantially finalize UAR cost.
Concrete pours are occurring at the diversion site. Concrete aggregate & water being
heated and concrete being insulated.
96” intake pipe installed from intake to a discharge point.
84” outlet piping installed.
Schedule:
Complete concrete pours on the Northeast side of the diversion, then divert water
by temporary cofferdam in to the 96”intake. Water is to be discharged back to the
canyon from 96” pipe over rock canyon walls by the end of November.
Contractor schedule shows contractor working through mid-December to finish
diversion dam concrete.
Contractor schedule shows pipe fusing to occur in 2020 starting in late April.
Contract completion date of August 2020 has not changed.
REDUCING THE COST OF ENERGY IN ALASKA
Bradley Lake Dam
2
REDUCING THE COST OF ENERGY IN ALASKA
Diversion Intake Connection to
96” Fiberglass Pipe
3
REDUCING THE COST OF ENERGY IN ALASKA
HDPE 63” Piping & Fusion
Machine
4
REDUCING THE COST OF ENERGY IN ALASKA
Diversion Northeast Side
5
Bradley Lake
Budget to Actual Expense Report
07/01/2019 to 08/31/2019
Page 1 of 8
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Schedule A-1
Expenses for the period 07/01/19 to 08/31/19
FY18 FY19 FY20 FY20
ACTUALS ACTUALS BUDGET ACTUALS
Replace/Automate Fish Water Valve Actuators 361,430 364 - 2,931
Equipment storage shed (unheated bus barn) 67,539 - -
1 ton Flatbed with Plow 57,016 - -
Battle Creek Bridge Repair Refurbishment (2) - - 220,000
Mobil Crane 40 to 50 tons (used) 88,875 - -
Replace Michigan Loader 263,306 - -
Upgrade Crews Quarters and Residents Kitchen 1,850 - -
Replace 1988 Suburban Ambulance 59,430 5,350 -
1/2 ton Pick up truck 34,693 - -
Replace High Bay Lighting in Power Plant 19,920 - -
Turbine Nozzle Repair - - -
Tire Machine - 15,246 -
UPS Replacement 75,000
IRIS Air Gap Monitoring System (computer) 45,000
Replace Dump Truck and Sander 170,000
Rough Terrain Fork Lift (with Plow) 130,000
Pick up Truck 45,000
Total Non R&C Capital Purchases 954,059 20,960 685,000 2,931
CAPITAL PURCHASES NOT FUNDED BY R&C FUND
Page 2 of 8
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2019 THROUGH 08/31/2019
FY 20 FY 19
FY20 Approved
Budget
BUDGET %
07/01/2019 -
08/31/2019 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY19 Approved
Budget FY19 Actual
Summary by expense type
Default - - - - - - - - -
Labor & Benefits 1,219,936 203,323 160,396 3,251 - 163,648 39,675 1,572,497 1,307,514
Travel 45,950 7,660 617 - - 617 7,043 33,950 28,380
Training 49,300 8,217 853 - - 853 7,364 49,300 20,957
Contractual 869,842 144,974 72,460 - 10,382 82,841 62,133 1,033,216 633,895
Supplies & Materials 346,345 57,725 13,382 - - 13,382 44,343 204,345 156,340
Other Costs 67,818 11,302 5,949 4,820 - 10,769 533 69,818 31,293
Equipment, Furniture and Machinery 176,000 29,333 977 - - 977 28,356 7,000 6,879
Maintenance Projects - - - - - - - - 44,926
Administrative Costs 1,192,464 198,744 3,262 - 152,342 155,604 43,140 1,233,537 1,210,676
Indirect Costs 1,383,388 230,566 212,286 - - 212,286 18,280 583,803 579,115
5,351,043 891,844 470,183 8,071 162,724 640,979 250,865 4,787,466 4,019,975
FERC 535 - Operation Supervision & Engineering
Operations Sup/Eng
Bradley Lake Operating
Labor & Benefits 107,453 17,909 17,581 - - 17,581 328 189,074 182,059
Travel 10,450 1,742 36 - - 36 1,706 10,450 13,462
Training 9,300 1,550 713 - - 713 837 9,300 4,305
Contractual 1,000 167 - - - - 167 1,000 257
Supplies & Materials 4,000 667 1,166 - - 1,166 (499) 4,000 2,688
Indirect Costs 155,698 25,950 25,070 - - 25,070 880 77,849 74,535
Bradley Lake Operating Total 287,901 47,985 44,565 - - 44,565 3,420 291,673 277,306
FERC 535 - Operation Supervision & Engineering Total 287,901 47,985 44,565 - - 44,565 3,420 291,673 277,306
FERC 537 - Hydraulic Expenses
Hydraulic Expenses
Bradley Lake Operating
Labor & Benefits 84,081 14,014 10,696 - - 10,696 3,318 88,714 71,766
Travel 10,000 1,667 - - - - 1,667 - -
Contractual 22,000 3,667 - - - - 3,667 2,000 11,524
Supplies & Materials 19,000 3,167 - - - - 3,167 2,000 2,636
Equipment, Furniture and Machinery 81,000 13,500 - - - - 13,500 - -
Indirect Costs 107,519 17,920 16,089 - - 16,089 1,831 41,515 42,543
Bradley Lake Operating Total 323,600 53,935 26,785 - - 26,785 27,150 134,229 128,470
FERC 537 - Hydraulic Expenses Total 323,600 53,935 26,785 - - 26,785 27,150 134,229 128,470
FERC 538 - Electric Expenses
Electric Expenses
Bradley Lake Operating
Labor & Benefits 208,745 34,791 35,510 - - 35,510 (719) 224,811 209,644
Travel 7,000 1,167 581 - - 581 586 7,000 4,890
Training 25,000 4,167 140 - - 140 4,027 25,000 12,406
Contractual 7,000 1,167 - - - - 1,167 2,000 -
Supplies & Materials 50,732 8,455 79 - - 79 8,376 9,732 4,503
Equipment, Furniture and Machinery 63,000 10,500 - - - - 10,500 - -
Indirect Costs 242,067 40,345 43,194 - - 43,194 (2,849) 102,222 110,544
Bradley Lake Operating Total 603,544 100,592 79,505 - - 79,505 21,087 370,765 341,989
FERC 538 - Electric Expenses Total 603,544 100,592 79,505 - - 79,505 21,087 370,765 341,989
FERC 539 - Misc. Hydraulic Power Generation Expenses
Misc Hydro Power Exp
Bradley Lake Operating
Labor & Benefits 104,936 17,489 10,633 - - 10,633 6,856 168,044 116,910
Training 15,000 2,500 - - - - 2,500 15,000 4,245
Contractual 287,525 47,921 56,132 - - 56,132 (8,211) 287,525 147,555
Supplies & Materials 17,900 2,983 1,744 - - 1,744 1,239 17,900 31,565
Indirect Costs 107,519 17,920 15,991 - - 15,991 1,929 41,515 42,396
Bradley Lake Operating Total 532,880 88,813 84,500 - - 84,500 4,313 529,984 342,672
BRADLEY CIRCUITS/RADIO TO BERNICE LK
Other Costs 35,695 5,949 5,949 - - 5,949 (0) 35,695 35,696
BRADLEY CIRCUITS/RADIO TO BERNICE LK Total 35,695 5,949 5,949 - - 5,949 (0) 35,695 35,696
BRADLEY CIRCUITS BERNICE LK TO ANCH
Other Costs 29,773 4,962 - 4,820 - 4,820 142 29,773 29,524
BRADLEY CIRCUITS BERNICE LK TO ANCH Total 29,773 4,962 - 4,820 - 4,820 142 29,773 29,524
FERC 539 - Misc. Hydraulic Power Generation Expenses Total 598,348 99,724 90,449 4,820 - 95,269 4,455 595,452 407,892
FERC 540 - Rents
FERC Land Use Fee
Bradley Lake Operating
Other Costs - - - - - - - - (35,289)
Bradley Lake Operating Total - - - - - - - - (35,289)
FERC 540 - Rents Total - - - - - - - - (35,289)
FERC 541 - Maintenance Supervision & Engineering
Maint Supervision/Eng
Bradley Lake Operating
Labor & Benefits 114,456 19,076 17,361 - - 17,361 1,715 195,817 181,894
Indirect Costs 155,698 25,950 24,735 - - 24,735 1,215 77,849 74,373
Bradley Lake Operating Total 270,154 45,026 42,095 - - 42,095 2,931 273,666 256,267
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ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2019 THROUGH 08/31/2019
FY 20 FY 19
FY20 Approved
Budget
BUDGET %
07/01/2019 -
08/31/2019 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY19 Approved
Budget FY19 Actual
FERC 541 - Maintenance Supervision & Engineering Total 270,154 45,026 42,095 - - 42,095 2,931 273,666 256,267
FERC 542 - Maintenance of Structures
Maintenance of Structures
Bradley Lake Operating
Labor & Benefits 76,499 12,750 9,590 - - 9,590 3,160 85,438 67,934
Contractual 91,000 15,167 - - - - 15,167 10,000 -
Supplies & Materials 88,713 14,786 5,817 - - 5,817 8,969 53,713 46,903
Equipment, Furniture and Machinery 32,000 5,333 977 - - 977 4,356 7,000 6,879
Indirect Costs 97,823 16,304 14,428 - - 14,428 1,876 37,066 37,809
Bradley Lake Operating Total 386,035 64,340 30,812 - - 30,812 33,528 193,217 159,525
BRADLEY UPGRADE CREWS QTRS/RESIDENCE KITCHEN
Contractual - - - - - - - 165,000 -
BRADLEY UPGRADE CREWS QTRS/RESIDENCE KITCHEN Total - - - - - - - 165,000 -
FERC 542 - Maintenance of Structures Total 386,035 64,340 30,812 - - 30,812 33,528 358,217 159,525
FERC 543 - Maintenance of Reservoirs, Dams & Waterways
Maint Res, Dams, WWays
Bradley Lake Operating
Labor & Benefits 45,080 7,513 160 - - 160 7,353 45,552 4,722
Contractual 6,500 1,083 - - - - 1,083 6,500 7,600
Indirect Costs 56,322 9,387 168 - - 168 9,219 19,932 87
Bradley Lake Operating Total 107,902 17,983 328 - - 328 17,655 71,984 12,410
BRADLEY NUKA REPAIR
Contractual - - - - - - - 15,000 -
BRADLEY NUKA REPAIR Total - - - - - - - 15,000 -
BRADLEY POWER TUNNEL MAINT (Dam)
Contractual 15,000 2,500 - - - - 2,500 15,000 -
BRADLEY POWER TUNNEL MAINT (Dam) Total 15,000 2,500 - - - - 2,500 15,000 -
FERC 543 - Maintenance of Reservoirs, Dams & Waterways Total 122,902 20,483 328 - - 328 20,155 101,984 12,410
FERC 544 - Maintenance of Electric Plant
Maintenance of Elec Plant
Bradley Lake Operating
Labor & Benefits 273,620 45,603 38,761 - - 38,761 6,842 342,265 285,367
Travel 4,500 750 - - - - 750 4,500 216
Contractual 49,000 8,167 178 - - 178 7,989 70,000 69,475
Supplies & Materials 70,000 11,667 - - - - 11,667 20,000 16,571
Maintenance Projects - - - - - - - - 44,926
Indirect Costs 368,424 61,404 58,010 - - 58,010 3,394 148,789 156,963
Bradley Lake Operating Total 765,544 127,591 96,949 - - 96,949 30,642 585,554 573,517
BRADLEY REPLACE LIGHTING IN POWER PLANT
Supplies & Materials - - - - - - - 30,000 -
BRADLEY REPLACE LIGHTING IN POWER PLANT Total - - - - - - - 30,000 -
FERC 544 - Maintenance of Electric Plant Total 765,544 127,591 96,949 - - 96,949 30,642 615,554 573,517
FERC 545 - Maintenance of Misc. Hydraulic Plant
Maint of Misc Hydr Plant
Bradley Lake Operating
Labor & Benefits 69,395 11,566 9,830 - - 9,830 1,736 85,438 70,964
Contractual 3,900 650 5,803 - - 5,803 (5,153) 3,900 -
Supplies & Materials 63,000 10,500 1,634 - - 1,634 8,866 35,000 33,168
Indirect Costs 92,318 15,386 14,603 - - 14,603 783 37,066 39,864
Bradley Lake Operating Total 228,613 38,102 31,870 - - 31,870 6,232 161,404 143,995
FERC 545 - Maintenance of Misc. Hydraulic Plant Total 228,613 38,102 31,870 - - 31,870 6,232 161,404 143,995
FERC 556 - System Control & Load Dispatching
System Cntl & Load Disp
Bradley Lake Operating
Labor & Benefits 21,140 3,523 3,995 - - 3,995 (472) 21,506 20,920
Contractual 53,000 8,833 46 - - 46 8,787 53,000 44,800
Supplies & Materials 6,000 1,000 2,942 - - 2,942 (1,942) 6,000 613
Bradley Lake Operating Total 80,140 13,356 6,983 - - 6,983 6,373 80,506 66,333
BRADLEY EMERSON ANTIVIRUS UPGRADE
Contractual - - - - - - - 40,000 41,740
BRADLEY EMERSON ANTIVIRUS UPGRADE Total - - - - - - - 40,000 41,740
Snow Measurement
Bradley Lake Operating
Contractual 10,000 1,667 - - - - 1,667 12,000 10,000
Bradley Lake Operating Total 10,000 1,667 - - - - 1,667 12,000 10,000
Seismic Service
Bradley Lake Operating
Contractual 62,000 10,333 - - - - 10,333 62,000 61,569
Bradley Lake Operating Total 62,000 10,333 - - - - 10,333 62,000 61,569
Streamguaging Serv
Bradley Lake Operating
Contractual 209,917 34,986 - - - - 34,986 206,291 186,291
Bradley Lake Operating Total 209,917 34,986 - - - - 34,986 206,291 186,291
Permits
Bradley Lake Operating
H:\Accounting\AEA FY20 FS Shared Files\Bradley Lake\Monthly Reports\02-August.xlsx
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ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2019 THROUGH 08/31/2019
FY 20 FY 19
FY20 Approved
Budget
BUDGET %
07/01/2019 -
08/31/2019 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY19 Approved
Budget FY19 Actual
Other Costs 350 58 - - - - 58 350 250
Bradley Lake Operating Total 350 58 - - - - 58 350 250
FERC 556 - System Control & Load Dispatching Total 362,407 60,400 6,983 - - 6,983 53,417 401,147 366,183
FERC 562 - Station Expenses
Station Expenses
Bradley Lake Operating
Labor & Benefits 87,072 14,512 6,280 3,251 - 9,531 4,981 94,718 83,224
Travel 4,000 667 - - - - 667 2,000 1,632
Contractual 2,000 333 10,300 - - 10,300 (9,967) 32,000 35,207
Supplies & Materials 22,000 3,667 - - - - 3,667 21,000 17,692
Other Costs 2,000 333 - - - - 333 4,000 1,112
Bradley Lake Operating Total 117,072 19,512 16,580 3,251 - 19,832 (320) 153,718 138,869
FERC 562 - Station Expenses Total 117,072 19,512 16,580 3,251 - 19,832 (320) 153,718 138,869
#N/A
Weather Monitoring Power Sup
Bradley Lake Operating
Contractual - - - - 10,382 10,382 (10,382) - -
Bradley Lake Operating Total - - - - 10,382 10,382 (10,382) - -
#N/A - - - - 10,382 10,382 (10,382) - -
FERC 571 - Maintenance of Overhead Lines
Maint of OH Lines
Bradley Lake Operating
Labor & Benefits 27,459 4,577 - - - - 4,577 31,120 12,110
Travel 10,000 1,667 - - - - 1,667 10,000 8,180
Contractual 50,000 8,333 - - - - 8,333 50,000 17,875
Supplies & Materials 5,000 833 - - - - 833 5,000 -
Bradley Lake Operating Total 92,459 15,410 - - - - 15,410 96,120 38,165
FERC 571 - Maintenance of Overhead Lines Total 92,459 15,410 - - - - 15,410 96,120 38,165
FERC 920 & 930 - Administrative Expense
AEA Bradley Fixed Admin Fees
Bradley Lake Operating
Administrative Costs 200,000 33,333 - - 33,333 33,333 (0) 200,000 200,000
Bradley Lake Operating Total 200,000 33,333 - - 33,333 33,333 (0) 200,000 200,000
Operating Committee Exp-Audit
Bradley Lake Operating
Administrative Costs 19,900 3,317 - - - - 3,317 16,500 19,900
Bradley Lake Operating Total 19,900 3,317 - - - - 3,317 16,500 19,900
Operating Committee Exp-Legal
Bradley Lake Operating
Administrative Costs 30,000 5,000 - - 10,753 10,753 (5,753) 25,000 140,453
Bradley Lake Operating Total 30,000 5,000 - - 10,753 10,753 (5,753) 25,000 140,453
Operat Committee Exp-Arbitrage
Bradley Lake Operating
Administrative Costs 3,000 500 - - - - 500 2,935 2,785
Bradley Lake Operating Total 3,000 500 - - - - 500 2,935 2,785
Trust & Account Fees
Bradley Lake Operating
Administrative Costs 11,918 1,986 - - 5,959 5,959 (3,973) 11,918 11,918
Bradley Lake Operating Total 11,918 1,986 - - 5,959 5,959 (3,973) 11,918 11,918
Misc Admin
Bradley Lake Operating
Administrative Costs 11,646 1,941 - - - - 1,941 10,350 11,646
Bradley Lake Operating Total 11,646 1,941 - - - - 1,941 10,350 11,646
FERC 920 & 930 - Administrative Expense Total 276,464 46,077 - - 50,046 50,046 (3,969) 266,703 386,702
FERC 924 & 925 - Insurance Premiums
Insurance Premiums
Bradley Lake Operating
Administrative Costs 631,000 105,167 3,262 - 102,297 105,559 (392) 656,834 617,640
Bradley Lake Operating Total 631,000 105,167 3,262 - 102,297 105,559 (392) 656,834 617,640
FERC 924 & 925 - Insurance Premiums Total 631,000 105,167 3,262 - 102,297 105,559 (392) 656,834 617,640
FERC 928 - Regulatory Commission Expenses
FERC Admin Fees
Bradley Lake Operating
Administrative Costs 185,000 30,833 - - - - 30,833 185,000 101,775
Bradley Lake Operating Total 185,000 30,833 - - - - 30,833 185,000 101,775
FERC Related Prof Services
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES
Administrative Costs 100,000 16,667 - - - - 16,667 125,000 104,560
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES Total 100,000 16,667 - - - - 16,667 125,000 104,560
FERC 928 - Regulatory Commission Expenses Total 285,000 47,500 - - - - 47,500 310,000 206,335
Total Bradley Lake Budget 5,351,043 891,844 470,183 8,071 162,724 640,979 250,865 4,787,466 4,019,975
H:\Accounting\AEA FY20 FS Shared Files\Bradley Lake\Monthly Reports\02-August.xlsx
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BRADLEY LAKE
R&C FUND DISBURSEMENTS AND REPAYMENTS
SCHEDULE D
Expenses for the Period 07/1/19 through 08/31/19
Actual Actual Actual Actual Budget
@06/30/19 TO REPAY @ 08/31/19 TO REPAY FY20
Description Expense @6/30/19 Expense @6/30/20
R&C FUND PROJECTS
Governor 0.00 4,052,070.14 0.00 4,052,070.14 0.00
Replace RFLS 0.00 251,092.69 0.00 251,092.69 0.00
Replace Runners 0.00 1,946,732.79 0.00 1,946,732.79 0.00
Replace cable from dam to power house 0.00 2,321,922.94 0.00 2,321,922.94 0.00
Replace power system stabilizer 0.00 619,205.10 0.00 619,205.10 0.00
Replace two RTUs 0.00 86,905.27 0.00 86,905.27 0.00
Culvert Repairs 0.00 675,966.79 0.00 675,966.79 0.00
Tower Repair for Jack Frost Heaves 0.00 887,596.62 0.00 887,596.62 0.00
Replace Plant and SCADA Controls 0.00 1,344,683.05 0.00 1,344,683.05 0.00
Vibration Monitoring System 0.00 490.00 0.00 490.00 0.00
Fire Alarm System Replacement 0.00 0.00 0.00 0.00 150,000.00
Battle Creek Diversion 0.00 1,170,000.00 0.00 1,170,000.00 0.00
Bradley Replace Electro-Mechanical Relays 0.00 1,277,197.06 0.00 1,277,197.06 0.00
Fishwater Screen Debris Removal 0.00 312,236.43 0.00 312,236.43 0.00
Turbine Nozzel Repair 0.00 1,428,861.07 0.00 1,428,861.07 0.00
Spillway Raise 0.00 0.00 0.00
SVC replacement Daves Creek | Soldotna 0.00 8,517,991.11 0.00 8,517,991.11 0.00
Equipment Storage Shed 510,550.13 510,550.13 0.00 510,550.13 0.00
Emerson Operating System Upgrade 622,665.00 622,665.00 0.00 622,665.00 0.00
Generator #2 Replacement 582,341.67 582,341.67 5,945.90 588,287.57 0.00
1,715,556.80 26,608,507.86 5,945.90 26,614,453.76 150,000.00
Current Year R&C Repayment (2,746,068.00) (353,566.00)
Adjust to balance to $5million 0.00 0.00
Interest in Fund Applied to Repayment (117,149.21) (80,155.06)
Net Transfer from Revenue Fund (2,863,217.21) (433,721.06)
Cumulative Prior Years R&C Repayments (20,465,255.55) (23,240,089.01)
Due Back to Utilities 88,383.75 (1,743,054.38)
Adjust Due to R&C Actual 0.00 0.00
(20,376,871.80) (24,983,143.39)
NET DUE TO R&C FUND 3,368,418.85 1,197,589.32
R&C FUND CASH FLOW PROJECTION
Beginning Investment Balance 1,013,291.03 2,435,913.25
Disbursements-current year -Accrual (999,608.45) 0.00
Disbursements-prior year accrued 0.00 (594,470.08)
Utilities' R&C Refund (440,986.54) 0.00
Net other cash inflow(outflow) 0.00 0.00
Current year interest earnings 117,149.21 80,155.06
Participants Contributions to R&C Fund 2,746,068.00 353,566.00
Ending Investment Balance 2,435,913.25 2,275,164.23
Accrued Due to Utilities (88,383.75) 1,654,670.63
R&C payable back to the revenue fund 0.00 0.00
Accrued R&C vendor Payable at Year End (715,948.35) (127,424.17)
PROJECTED NET DUE + ENDING INVESTMENT BALANCE 5,000,000.00 5,000,000.00
REPAYMENT AMOUNT
$5,644,193.08 x 25% all 4 years 4th 1,411,048.27 4th 1,411,048.27
$1,341,405.96 x 25% all 4 years 3rd 335,351.49 3rd 335,351.49
$1,625,945.94 x 25% all 4 years 2nd 428,889.20 2nd 428,889.20
$5,945.90 x 25% all 4 years 1st 1st 1,486.48
2,774,833.46 2,176,775.44
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ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Battle Creek Capital Purchases
Schedule E
Expenses for the period 07/01/19 to 08/31/19
FY18 FY19 FY20 FY20
Actuals Actuals Budget Actual
Used 2007 Chevrolet Silverado 8,800 -
Used 2006 Chevrolet Silverado 7,700 -
Battle Creek-Interface Consulting - - 425,000 236,995
Total capital revenue fund purchases 16,500 - 425,000 236,995
Battle Creek Capital Purchases
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ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Battle Creek Administrative Costs
Schedule F
Expenses for the period 07/01/19 through 08/31/19
Run Date: 11/06/19
Entry No. Range: 1..2671134
FY20 Aprroved Budget
Budget % 07/01/19 -
08/31/19 HEA Actual AEA Actual Total Actual
(Over) Under Budget
to Date
FY19 Aprroved
Budget Total Actual
Summary By Expense Type
Administrative Costs $ 395,424 $ 65,904 $ 91,469 $ 62,182 $ 153,651 (87,747)$ 453,988 $ 527,723
395,424$ 65,904$ 91,469$ 62,182$ 153,651$ (87,747)$ 453,988 527,723$
FERC 920 & 930 - Administrative Expense
Bond Issue Costs
Administrative Costs -$ -$ -$ -$ -$ -$ 0 -$
Bond Issue Costs Total -$ -$ -$ -$ -$ -$ 0 -$
AEA Bradley Fixed Admin Fees
Administrative Costs 117,274$ 19,546$ -$ 17,500$ 17,500$ 2,046$ 176,193 175,421$
AEA Bradley Fixed Admin Fees Total 117,274$ 19,546$ -$ 17,500$ 17,500$ 2,046$ 176,193 175,421$
Operating Committee Exp-Legal
Administrative Costs 15,000$ 2,500$ -$ 44,675$ 44,675$ (42,175)$ 15,000 34,795$
Operating Committee Exp-Legal Total 15,000$ 2,500$ -$ 44,675$ 44,675$ (42,175)$ 15,000 34,795$
Operat Committee Exp-Arbitrage
Administrative Costs 2,000$ 333$ -$ -$ -$ 333$ 2,000 1,690$
Operat Committee Exp-Arbitrage Total 2,000$ 333$ -$ -$ -$ 333$ 2,000 1,690$
Trust & Account Fees
Administrative Costs 4,800$ 800$ -$ -$ -$ 800$ 6,550 4,083$
Trust & Account Fees Total 4,800$ 800$ -$ -$ -$ 800$ 6,550 4,083$
Misc Admin
Administrative Costs 100$ 17$ -$ 7$ 7$ 10$ 0 83$
Misc Admin Total 100$ 17$ -$ 7$ 7$ 10$ 0 83$
Professional consultants
Administrative Costs 256,250$ 42,708$ 91,469$ -$ 91,469$ (48,761)$ 254,245 311,652$
Professional consultants Total 256,250$ 42,708$ 91,469$ -$ 91,469$ (48,761)$ 254,245 311,652$
FERC 920 & 930 - Administrative Expense Total 395,424$ 65,904$ 91,469$ 62,182$ 153,651$ (87,747)$ 453,988 527,723$
FY 20 FY 19
H:\Accounting\AEA FY20 FS Shared Files\Bradley Lake\Monthly Reports\02-August.xlsx 11/15/2019 3:00 PM
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