HomeMy WebLinkAbout2023-12-08 BPMC Agenda and docsBRADLEY LAKE PROJECT MANAGEMENT COMMITTEE MEETING
AGENDA
Friday, December 8, 2023 10:00 am To participate dial 1-888-585-9008 and use code 212-753-619#
1. CALL TO ORDER
2. ROLL CALL (for Committee members)
3. PUBLIC ROLL CALL (for all others present)
4. AGENDA APPROVAL
5. PUBLIC COMMENTS
6. APPROVAL OF MEETING MINUTES – October 13, 2023 and November 17, 2023
7. NEW BUSINESS
A. FY23 BPMC Audited Financial Statements
B. FY23 Refund of Surplus
C. Staffing Discussion
D. FY24 Proposed BPMC Meeting Dates
8. OLD BUSINESS
A. Dixon Diversion Update AEA
B. BESS Update / Resolution & Related Agreements Joel Paisner
C. O&M Agreement update Joel Paisner / O&D Committee
D. Soldotna to Sterling Upgrade Update HEA
E. Railbelt Reliability Coordination Update Brian Hickey
i. GRIP Concept Paper / Application budget amendment
9. OPERATORS REPORT HEA
10. COMMITTEE REPORTS
A. Budget to Actuals Report Budget Subcommittee
B. O&D Report
11. EXECUTIVE SESSION – (Bylaws Section 5.11.4) – To discuss confidential financial matters
regarding Required Project Work and financing, the immediate knowledge of which may have
an adverse effect on the Authority or Project.
12. MEMBERS COMMENTS
13. NEXT MEETING DATE – January 19, 2024
14. ADJOURNMENT
Current Receivables/Liabilities per BPMC FY23 Financial Statements
Payable to Utilities - O & M Refund 998,309.27$
Payable to Utilities - R & C Refund 819,702.74
Total Bradley Lake Refund 1,818,012.01
Payable to Utilities - O & M Refund 9,592.73
Payable to Utilities - R & C Refund 169,102.26
Total Battle Creek Refund 178,694.99
Payable from Utilities - O & M Shortage (242,098.34)
Total SSQ Line Shortage (242,098.34)$
Bradley Lake Refunds by Utility
Utility Percent Shared FY23 Refund O&M Refund R&C Refund Total
Chugach Electric 56.30% 1,023,540.76$ 562,048.12$ 461,492.64 1,023,540.76$
Homer Electric 12.00% 218,161.44 119,797.11 98,364.33 218,161.44
Matanuska Electric 13.80% 250,885.66 137,766.68 113,118.98 250,885.66
Golden Valley Electric 16.90% 307,244.03 168,714.27 138,529.76 307,244.03
City of Seward 1.00% 18,180.12 9,983.09 8,197.03 18,180.12
100.00%1,818,012.01$ 998,309.27$ 819,702.74$ 1,818,012.01$
Battle Creek Refunds by Utility
Utility Percent Shared FY23 Refund O&M Refund R&C Refund Total
Chugach Electric 30.40% 54,323.28$ 2,916.19$ 51,407.09 54,323.28$
Homer Electric 37.90% 67,725.40 3,635.64 64,089.76 67,725.40
Matanuska Electric 13.80% 24,659.91 1,323.80 23,336.11 24,659.91
Golden Valley Electric 16.90% 30,199.45 1,621.17 28,578.28 30,199.45
City of Seward 1.00% 1,786.95 95.93 1,691.02 1,786.95
100.00%178,694.99$ 9,592.73$ 169,102.26$ 178,694.99$
SSQ Line Shortages by Utility
Utility Percent Shared FY23 Shortage O&M Shortage R&C Shortage Total
Chugach Electric 56.30% (136,301.37)$ (136,301.37)$ - (136,301.37)$
Homer Electric 12.00% (29,051.80) (29,051.80) - (29,051.80)
Matanuska Electric 13.80% (33,409.57) (33,409.57) - (33,409.57)
Golden Valley Electric 16.90% (40,914.62) (40,914.62) - (40,914.62)
City of Seward 1.00% (2,420.98) (2,420.98) - (2,420.98)
100.00%(242,098.34)$ (242,098.34)$ -$ (242,098.34)$
Total Refund/(Shortage) Due to/(from) Each Utility 1,754,608.66$
Utility FY23 Refund
Chugach Electric 941,562.67$ -
Homer Electric 256,835.04
Matanuska Electric 242,136.00
Golden Valley Electric 296,528.86
City of Seward 17,546.09
Total Payment 1,754,608.66$
Balance check 1,754,608.66
Off -
Bradley Lake Project Management Committee
FY23 Surplus Refund (Shortage)
BRADLEY LAKE PROJECT MANAGEMENT COMMITTEE
OPERA TING AND REVENUE FUNDS
Notes to Financial Statements
Years Ended June 30, 2023 and 2022
Note 4 -Related Party Transactions, continued
At June 30, 2023, there was no balance due from the Debt Service Fund ($21,077 at June 30, 2022).
At June 30, 2023, the balance due from the Operating Reserve and R & C Funds for interest income is $194,558
($44,736 at June 30, 2022).
Note 5 -Surplus Refunds
The $998,309 operation and maintenance and $819,703 renewal and contingency surpluses related to Bradley
Lake at June 30, 2023, will be refunded to member utilities in fiscal year 2024 pursuant to the Power Sales
Agreement and direction of the Committee. The $9,593 operations and maintenance and $169,102 renewal and
contingency surpluses related to Battle Creek at June 30, 2023, will be refunded to member utilities in fiscal year
2024 pursuant to the Power Sales Agreement, the Battle Creek Diversion Project Share Allocation, and direction of
the Committee.
The $958,542 operation and maintenance and $209,057 renewal and contingency surpluses related to Bradley
Lake at June 30, 2022, were refunded to member utilities in fiscal year 2023 pursuant to the Power Sales Agreement
and direction of the Committee. The $38,490 operation and maintenance and $169,102 renewal and contingency
surpluses related to Battle Creek at June 30, 2022, were refunded to member utilities in fiscal year 2023 pursuant
to the Power Sale Agreement, the Battle Creek Diversion Project Share Allocation, and direction of the Committee.
The $677,017 operation and maintenance surplus related to the SSQ Line at June 30, 2022, was refunded to
member utilities in fiscal year 2023 pursuant to the Power Sales Agreement and direction of the Committee
In 2022, GVEA provided a callback notice and payment of $1,586,958 to participate in the Battle Creek Diversion
Project effective June 1, 2022. This amount was refunded to the other member utilities participating in the Battle
Creek Diversion Project in fiscal year 2023 pursuant to the Power Sales Agreement, the Battle Creek Diversion
Project Share Allocation, and direction of the Committee.
Note 6 -Shortage Receivable
The $242,098 operation and maintenance shortage related to the SSQ Line will be invoiced to member utilities in
fiscal year 2024 pursuant to the Power Sales Agreement and direction of the Committee.
10
2024 Proposed BPMC Meeting Dates:
January 19, 2024
March 22, 2024
May 3, 2023
June 21, 2024
July 26, 2024
September 27, 2023
December 6, 2024
813 W Northern Lights Blvd, Anchorage, AK 99503 Phone: (907) 771-3000 Fax: (907) 771-3044 Email: info@akenergyauthority.org
REDUCING THE COST OF ENERGY IN ALASKA AKENERGYAUTHORITY.ORG
MEMORANDUM
DATE: December 6, 2023
TO: Bradley Lake Project Management Committee
FROM: Bryan Carey, Owned Asset Director through Curtis Thayer, Execuitve Director
SUBJECT: BPMC Dixon Diversion Update Energy: AEA and others were unable to have a direct continuous measure of discharge at Martin River this summer. Between USGS stage gage, USGS discharge measurements, and DOWL discharge measurements daily discharge for this summer was estimated and by comparison to Upper Bradley discharge a synthetic daily flow record was developed for the last 40 years (below).
From the above, the diverted volumes for various diameter tunnels were calculated with an
assumed Minimum Instream Flow (MIF) of 100 cfs. Tunnel capacity of 1,000 cfs would be about
a 12 ft dia tunnel. Capacity of 1,400 cfs would be about a 14 ft dia tunnel. Using 30 year record:
Alaska Energy Authority Page 2 of 3
Amount diverted is sensitive to record. For 1,400 cfs capacity:
• 30 year record 159,000 ac-ft
• 20 year record 165,500 ac-ft
• 10 year record 182,800 ac-ft
Using 30 year record for above but shorter records may be more representational. Believe 14 dia. Tunnel better to use than 12 dia tunnel as it produces 15,000 to 22,000 ac-ft more diverted water per year but also enables easier vehicle movement, ventilation, and power routing. Bradley conversion is about 0.93-1.03 ac-ft equal a MWh. With the reservoir raise (14 feet) it will
be closer to 0.95-1.05 ac-ft so using 1 ac-ft equals 1 MWh is a good approximate conversion. In
addition, existing Bradley water would generate more energy (~8,000 MWh) from the increase in
efficiency of higher reservoir elevation. From this,
• 30 year record 167,000 MWh
Alaska Energy Authority Page 3 of 3
• 20 year record 173,500 MWh
• 10 year record 190,800 MWh
Project Changes: AEA has dropped the alternative of having a power plant located on the Martin River because of
cost concerns. The road up to the diversion site has been discussed and dropped from the project. Diversion dam and intake can be constructed with helicopter support at a much lower cost than building a road. Removing the road greatly reduces wildlife, wetlands, and viewing potential impacts. Current Project footprint:
• Raise lake level 14 feet to be able to store an additional 55,000 ac-ft.
• 3 phase power within Bradley Lake road
• Half mile access road off Battle Creek road to the tunnel outlet point.
• Five mile 14-ft tunnel from Bradley Lake to below Dixon Glacier
• Diversion dam, intake, and small pool (couple of acres) below glacier.
Cost Estimate: Cost estimate was updated in October. Major changes are that road to Dixon Diversion site was removed and the tunnel size was increased from conceptual report 12 ft diameter to 14 ft diameter. Current draft Total Cost Project of $342 million is a decrease from conceptual cost estimate of $415 million for a 14 foot raise and 12 foot diameter tunnel. The cost estimate was developed with the tunnel contractor being the prime and the diversion work, dam raise, and tunnel access being performed by subcontractors. The diversion, dam raise, and tunnel access could be bid separately by AEA saving a significant amount through elimination of additional layer and increased competition. Cost estimate had 7% Unlisted items, 25% contingency, and a 6% escalation to midpoint of 3-year construction. Schedule:
Typically two years of studies are required for FERC license amendments that may impact fish &
game. AEA intends to proceed with engineering and environmental studies in 2024 using State
funds and remaining R&C funds. On engineering side, intent would be for continued gaging of
Martin River, drilling core holes to obtain rock samples, and advancing engineering. For
environmental studies the priority are the fisheries studies since they tend to require two years
and will inform the required instream minimum flow that will effects how much energy from the
project.
An aggressive pre-construction project schedule has bid and Notice to Proceed to Contractor
October-December 2027. Construction starting in 2028 and completing in 2030.
BRADLEY LAKE HYDROELECTRIC PROJECT
SOLDOTNA BATTERY ENERGY STORAGE SYSTEM
OPERATION AND MAINTENANCE AGREEMENT
Between
ALASKA ELECTRIC AND ENERGY COOPERATIVE, INC.
AND
ALASKA ENERGY AUTHORITY
December 1, 2023
SOLDOTNA BESS O&M AGREEMENT
TABLE OF CONTENTS
Section Title Page
1 Definitions ............................................................................................................... 2
2 Effective Date, Term, and Termination ................................................................... 4
3 General Provisions and Incorporation of Exhibit A of the Master Maintenance and
Operation Agreement ............................................................................................. 4
4 Operational Requirements ...................................................................................... 5
5 Operation and Maintenance Plan and Budgets ...................................................... 5
6 Payment ................................................................................................................. 7
7 Emergency Expenditures ....................................................................................... 7
8 Extraordinary Maintenance and Equipment Replacement ...................................... 8
9 Modifications and Additions .................................................................................... 8
10 Authorized Representative ..................................................................................... 8
11 Access to Facilities ................................................................................................. 8
12 Force Majeure ........................................................................................................ 8
13 Dispute Resolution ................................................................................................. 9
14 Notices ................................................................................................................... 9
15 Third Party Beneficiaries ...................................................................................... 10
16 Indemnity and Loss .............................................................................................. 10
Page 1 of 13 SOLDOTNA BESS O&M AGREEMENT
BRADLEY LAKE HYDROELECTRIC PROJECT
SOLDOTNA BATTERY ENERGY STORAGE SYSTEM
OPERATION AND MAINTENANCE AGREEMENT
This Soldotna Battery Energy Storage System Operation and Maintenance Agreement
for the Bradley Lake Hydroelectric Project ( "Agreement"), is dated effective as of the first
day of December, 2023, by and between ALASKA ENERGY AUTHORITY, a public
corporation of the State of Alaska ("Authority"), and ALASKA ELECTRIC AND ENERGY
COOPERATIVE, INC., ("AEEC"), a non-profit electric cooperative membership
corporation of the State of Alaska.
RECITALS
1. The Power Sales Agreement governing the sales of energy from the Bradley Lake
Hydroelectric Project provides that the Bradley Lake Project Management
Committee (“BPMC”) shall arrange for the operation and maintenance of the
Bradley Lake Hydroelectric Project and Project-related facilities (“Project”);
2. The BPMC is authorized, under its Bylaws adopted pursuant to the terms of the
Power Sales Agreement, to approve agreements for the operation and
maintenance of the Project;
3. The Battery Energy Storage System (“Soldotna BESS”) directly connects to
AEEC’s Soldotna Substation through which Bradley energy flows to other Bradley
Participants;
4. The BPMC and the Authority entered into the Bradley Lake Hydroelectric Project
Master Maintenance and Operation Agreement on May 24, 1994 (“Master
Maintenance and Operation Agreement”), to, among other things, establish a
contract administration and budgeting procedure for contracting for the
maintenance and operation of the Project and related services, facilities, and
equipment;
5. The Authority, before executing a contract or contract amendment for operation or
maintenance of the Project, must submit the contract or amendment to the BPMC
for its review and approval pursuant to the Master Maintenance and Operation
Agreement;
6. The Authority recognizes the BESS’s ability to respond to Bradley initiated system
oscillations through high-speed droop (system frequency deviation) corrective
action (or equivalent). This droop response ability is contained within the spinning
reserves allocated to the BESS by the operating utility. BESS services beyond
Page 2 of 13 SOLDOTNA BESS O&M AGREEMENT
droop are directed and controlled by the local LBA.
7. The droop settings will be such that the BESS responds before AEEC’s thermal
generation assets. These settings may be modified subject to engineering studies
initiated by BESS Operator or Authority/BPMC .
8. The BESS energy charge level must be managed so that both high and low
frequency response will be available.
9. The Authority understands these system events cannot be scheduled, so the value
the BESS brings is by being available to respond to these unscheduled events.
10. The BESS will require maintenance outages that will be coordinated with other
Project BESS, so that impact to the ability of the BESS to respond to system events
is minimized.
11. The Authority and BPMC recognize if the tie line(s) to Anchorage is out of service
and the Kenai is islanded, the BESS will be fully dedicated to serving the AEEC
LBA.
12. AEEC owns and operates electric transmission facilities and is engaged in the
transmission, purchase, and sale of electric power and energy;
13. AEEC agrees to be the Soldotna BESS Operator and perform Soldotna BESS
Operations and Maintenance for the benefit of the Project;
14. The Authority, the BPMC, and AEEC desire a contract be entered for AEEC to
perform Soldotna BESS operations and maintain the Soldotna BESS for the
benefit of the Project as described herein;
15. Pursuant to the Power Sales Agreement, the BPMC has approved the terms of
this Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants herein contained
the Parties hereto agree as follows:
SECTION 1 - DEFINITIONS
The terms used in this Agreement shall be as defined in the Power Sales Agreement,
except as specified below. For the purposes of this Agreement, the following definitions
and abbreviations apply:
A. “AEEC” means the Alaska Electric and Energy Cooperative, Inc.
Page 3 of 13 SOLDOTNA BESS O&M AGREEMENT
B. "Agreement" means this Agreement.
C. “Annual Soldotna BESS Facilities Budget” shall have the meaning set forth in
Section 5.B. of this Agreement.
D. “Authority” means the Alaska Energy Authority or any successor agency.
E. “BESS Availability” means those times when the BESS is connected to the grid
and available.
F. "BPMC" means the Bradley Lake Project Management Committee.
G. “Construction” has the meaning given in AS 36.90.300(c).
H. “Effective Date” means at 12:00 a.m. on December 1, 2023.
I. "Emergency" means an unforeseen circumstance or the resulting state that
requires immediate action to protect or preserve the Soldotna BESS, personnel,
public health and safety, or operation of the interconnected electric utility system.
J. “Fiscal Year” means July first (1st) to June thirtieth (30th) of each year.
K. “Master Maintenance and Operating Agreement” means the Bradley Lake
Hydroelectric Project Master Maintenance and Operation Agreement dated May
24, 1994, as amended by the Second Amended and Restated Operation and
Maintenance Agreement.
L. "Party" or "Parties" means the signatories to this Agreement.
M. "Power Sales Agreement" means the Agreement For The Sale And Purchase of
Electric Power, dated December 8, 1987, by and among the Alaska Power
Authority and the Chugach Electric Association, Inc., the Golden Valley Electric
Association, Inc., the Municipality of Anchorage (d.b.a. Municipal Light and Power),
the City of Seward (d.b.a. Seward Electric System) and; the Alaska Electric
Generation and Transmission Cooperative, Inc. and the Homer Electric
Association, Inc. and the Matanuska Electric Association, Inc.
N. “Professional Services” has the meaning given in AS 36.30.990.
O. “Project” means the Bradley Lake Hydroelectric Project and Project-related
facilities.
P. "Soldotna BESS" means the Soldotna Battery Energy Storage System located
adjacent to the Soldotna Substation.
Q. "Soldotna Substation" means AEEC's substation at Soldotna, Alaska.
Page 4 of 13 SOLDOTNA BESS O&M AGREEMENT
R. "Soldotna BESS Operator" means the entity the Authority and BPMC has arranged
for and authorized to perform BESS Operations and Maintenance.
S. “BESS Operations and Maintenance” means operation maintenance of the
Soldotna Battery Energy Storage System and includes operations performed at
the Soldotna BESS site such as high voltage switching, establishment of working
clearances, and Soldotna BESS local equipment troubleshooting.
T. "BESS" means a Battery Energy Storage System.
U. “LBA” means Load Balancing Area, and for purposes of this Agreement shall
mean the Load Balancing Area served by AEEC,
SECTION 2 - EFFECTIVE DATE, TERM, AND TERMINATION
A. Effective Date and Term of Agreement.
This Agreement shall become effective on the Effective Date and shall continue in
effect until terminated as provided in Section 2. B. of this Agreement.
B. Termination of Agreement.
1. This Agreement may be terminated under the following conditions:
a. In the event of a material breach of this Agreement by a Party, the
other Party shall give the breaching Party written notice of the breach
and an opportunity to cure the breach within a reasonable time
considering the circumstances of the breach. In the event the breach
is not cured within a reasonable time, the non-breaching Party,
except as provided in Section 2.B.2. of this Agreement, may
terminate its obligations, duties and all rights it has under this
Agreement. Any dispute as to a reasonable time to cure the breach
shall be adjudicated by the BPMC.
b. By the BESS Operator delivering written notice to the Authority and
BPMC as provided in Section 5.B.3. of this Agreement. All liabilities
accruing under this Agreement prior to its termination shall be and
are hereby preserved until satisfied.
SECTION 3 - GENERAL PROVISIONS AND INCORPORATION OF EXHIBIT A OF THE
MASTER OPERATING AGREEMENT
This Agreement is subject to the terms of the Master Maintenance and Operating
Agreement. Exhibit A, Master Contract Provisions of the Master Maintenance and
Operating Agreement, as may be amended, is expressly incorporated in this Agreement,
Page 5 of 13 SOLDOTNA BESS O&M AGREEMENT
with the exception of paragraphs (h) Indemnity, (o) Notice and Communications and (t)
Third Party Beneficiaries, which are superseded by the terms of this Agreement.
Nothing in this Agreement is intended to alter the rights and obligations of the Authority
and the Purchaser(s) under the Power Sales Agreement. In the event the terms of this
Agreement, the Power Sales Agreement or Master Maintenance and Operating
Agreement are found to be in conflict, the terms of the Power Sales Agreement shall have
first priority with the Master Maintenance and Operating Agreement having second
priority. The provisions of this Agreement are not intended, nor shall they be construed,
to alter or modify any previous contracts or agreements of any Party or preclude any Party
from performing existing obligations.
In their performance of this Agreement, the Parties will comply with the terms and
provisions of the Power Sales Agreement.
SECTION 4 - OPERATIONAL REQUIREMENTS
A. Systems Operation.
AEEC agrees to operate its electric utility system in accordance with the provisions
of Section 10(c) of the Power Sales Agreement.
AEEC will maintain historical operational records to demonstrate BESS system
response and availability.
Expected BESS Availability will be greater than 90%. BESS Availability will be
reported to the Bradley O&D Committee on a monthly basis. Any periods where
BESS Availability is less than 90%, will be subject to review by the Authority and
the BPMC.
B. Soldotna BESS Operation and Maintenance.
In accordance with the provisions of this Agreement, the BESS Operator shall be
responsible for the BESS Operations and Maintenance of the Soldotna BESS on
behalf of the BPMC and the Authority.
BESS manufacturer warranties and maintenance agreements will be maintained
by AEEC on behalf of the BPMC and the Authority. Any notices that impact
equipment capacity or availability, issued by the BESS manufacturer, shall be
provided to the Bradley O&D Committee within 5 days of receipt by the BESS
Operator.
BESS electrical auxiliary (station service) use on AEEC’s system will be reported
monthly to the Bradley O&D Committee, a standing subcommittee of the BPMC.
BESS electrical auxiliary loads will be reimbursed to AEEC on a pro rata Bradley
project share basis. This reimbursement will be accounted for in adjustments to
Page 6 of 13 SOLDOTNA BESS O&M AGREEMENT
Bradley water use.
SECTION 5 - OPERATION AND MAINTENANCE PLAN, AND BUDGETS
A. Maintenance Plan Requirements.
1 The BESS Operator shall develop annually and submit to the BPMC a plan
for operation and maintenance of the Soldotna BESS facilities. This plan
shall be used for planning and tracking maintenance activities and as the
basis and support for budget submittals to the Authority and the BPMC.
2 The plan shall function on a Fiscal Year basis.
B. Annual BESS Facilities Budget.
1 After the Effective Date, and in accordance with schedules provided by the
Authority, the BESS Operator shall prepare and submit each year to the
Authority and to the BPMC a draft Annual Soldotna BESS Facilities Budget
for the following Fiscal Year as provided in Section 5.D. of this Agreement.
The draft budget shall be prepared in a format and schedule provided to the
Authority by the BPMC.
2 The draft Annual Soldotna BESS Facilities Budget shall be based upon the
anticipated operation and maintenance expenditure needs and reflect
appropriate accounting and budgetary principles for utilities.
3 The BESS Operator shall perform its duties in a manner consistent with the
Annual Soldotna BESS Facilities Budget except as provided in Sections 7
and 8 below. If the BESS Operator makes a determination during any Fiscal
Year that it cannot perform its obligations under this Agreement without an
increase in the expenditures authorized under the Annual Project Budget,
the BESS Operator shall timely report such finding to the Authority and the
BPMC and shall submit a revised budget with explanations and analyses
where appropriate for the Authority's and the BPMC's review and approval.
In the event the revised budget is not adopted by the BPMC and the
Authority, or in the event the Authority, pursuant to Section 13(e) of the
Power Sales Agreement does not authorize and agree to fund such
expenditures, the BESS Operator may terminate this Agreement upon 90
days written notice to the Authority and the BPMC.
C. Three-Year Major Maintenance and Improvements Plan and Budget.
Annually the BESS Operator shall prepare and submit a three-year plan and
budget for proposed major maintenance and improvements, (e.g., major
equipment replacement) and other projects deemed by the BESS Operator to be
Page 7 of 13 SOLDOTNA BESS O&M AGREEMENT
required to insure continued safe and economical operation of the Soldotna BESS
that are not included in the proposed annual maintenance plan for that Fiscal Year
or require more than one year to complete. The three-year plan shall be revised
annually and submitted together with the proposed annual maintenance plan that
is part of the Annual Soldotna BESS Facilities Budget.
D. Budget and Plan Submittal.
The BESS Operator shall submit the annual maintenance plan, budget, and the
three-year plan and budget to the Authority and the BPMC no later than January
15 for the next Fiscal Year. The plans, and budgets may be modified through
negotiations between the BESS Operator and the Authority, subject to approval by
BPMC.
SECTION 6 - PAYMENT
A. The BESS Operator shall advance the ordinary costs of performing under this
Agreement, including station service costs, and submit such costs for
reimbursement by the Authority per Section 6.B. of this Agreement.
B. The BESS Operator shall prepare an invoice each month identifying the actual and
reasonable costs incurred in a format mutually agreeable to the Authority and the
BESS Operator. The invoice shall be furnished to the Authority by the twenty-first
(21st) of the month following the month in which the costs are incurred. All such
invoices shall be subject to audit and approval by the Authority; such approval shall
not be unreasonably be withheld.
C. Subject to the availability of funds, the Authority shall reimburse the BESS
Operator for all costs reasonably incurred, properly invoiced, and approved under
this Agreement.
D. An appropriate invoice properly submitted to the Authority under Section 6.B. of
this Agreement shall be due within thirty (30) days of receipt. Any amount not paid
when due shall accrue simple interest at the legal rate of interest beginning at the
time payment was due.
E. The Authority shall authorize payment for the full amount of the BESS Operator
charges pending the resolution of any cost dispute, except for those costs
expressly disapproved in writing. Within thirty (30) days after the BESS Operator
submits a charge, the Authority shall notify the BESS Operator in writing of the
amount of the charge in dispute and the basis for the dispute. If the Parties cannot
settle the dispute informally, the dispute shall be submitted to the BPMC for
resolution. In the event a resolution of the dispute through the BPMC fails, either
Party may file an action in the Alaska Superior Court for the Third Judicial District
Page 8 of 13 SOLDOTNA BESS O&M AGREEMENT
to obtain a decision resolving such dispute and to obtain any other remedy
permitted by law. Pending final resolution of any such dispute the Parties shall
continue to perform under this Agreement.
SECTION 7 - EMERGENCY EXPENDITURES
The BESS Operator shall take such actions as it reasonably believes are necessary in an
Emergency. If in the reasonable judgment of the BESS Operator, the Emergency requires
the BESS Operator to incur costs prior to obtaining written approval from the Authority,
the BESS Operator shall declare an Emergency and notify the Authority and the BPMC
within seventy-two (72) hours after discovery and declaration of the Emergency.
SECTION 8 - EXTRAORDINARY MAINTENANCE AND EQUIPMENT REPLACEMENT
When the BESS Operator learns of an equipment failure or other contingency that, in the
BESS Operator's judgment, necessitates incurring an extraordinary maintenance and
equipment replacement cost, the BESS Operator shall promptly notify the Authority and
the BPMC of the circumstances. Except as provided in Section 7 of this Agreement, the
BESS Operator shall obtain the Authority's written approval prior to incurring an
extraordinary maintenance and equipment replacement cost. Except in an Emergency,
the BESS Operator shall incur no extraordinary maintenance and equipment replacement
cost for which the approval of the Authority has been requested and expressly denied in
writing. To the extent necessary the BESS Operator shall notify the BESS Supplier
regarding any and all BESS equipment failures or other issues, consistent with any and
all manufacturer's warranties.
SECTION 9 - MODIFICATIONS AND ADDITIONS
Except in an Emergency, no modifications or additions shall be made to the Soldotna
BESS without the prior written approval of the BPMC.
SECTION 10 - AUTHORIZED REPRESENTATIVE
The Parties shall each designate one representative to carry out the provisions of this
Agreement. Within thirty (30) days after execution of this Agreement, each Party shall
notify the other Party in writing of its designated representative. Any Party may change
its representative at any time and shall promptly provide written notice of such change to
the other Party.
SECTION 11 - ACCESS TO FACILITIES
A. Authority and BPMC personnel or agents shall be granted reasonable access to
the Soldotna BESS, upon reasonable notice and subject to all safety and security
measures, if and to the extent necessary for Soldotna BESS inspection and
testing.
Page 9 of 13 SOLDOTNA BESS O&M AGREEMENT
SECTION 12 - FORCE MAJEURE
A. No Party to the Agreement shall be liable to the other Party for, or be in breach of
or default under this Agreement because of, any delay in performance or any delay
or failure to deliver, receive or accept delivery of energy due to any of the following
events:
1 Any cause or condition beyond such Party's reasonable control which such
Party is unable to overcome by the exercise of reasonable diligence,
including but not limited to: fire, flood, earthquake, volcanic activity, wind,
drought and other acts of the elements; court order and act of civil, military
or governmental authority; riot, insurrection, sabotage and war; breakdown
of or damage to facilities or equipment; electrical disturbance originating in
or transmitted through such Party's electric system or any electric system
with which such Party's system is interconnected; and, any act or omission
of any person or entity other than such Party, or Party's contractors or
suppliers of any type or anyone acting on behalf of such Party. Strikes,
lockouts, and other labor disturbances shall be considered Force Majeure
events and nothing in this Agreement shall require either Party to settle a
labor dispute against its best judgment; provided, that during any labor
dispute each Party shall make all reasonable efforts under the
circumstances, including, to the extent permitted by law and collective
bargaining agreements, the use of replacement personnel and or
management personnel and/or other personnel under the provisions of a
mutual aid agreement to ensure, if possible, the continued ability of the
Parties to carry out their obligations under this Agreement; or
2 Any action taken by such Party which is reasonably necessary or prudent
to protect the operation, performance, integrity, reliability or stability of the
Project or of such Party's electric system or any electric system with which
such Party's electric system is interconnected, whether such actions occur
automatically or manually.
B. In the event of any delay excused under this section, the time for performance
thereby delayed shall be extended by a period of time reasonably necessary to
compensate for such delay. No cost adjustment shall be allowed, only time
extensions as appropriate. Nothing contained in this paragraph shall require any
Party to settle any strike, lockout or other labor dispute. Each Party shall give the
other Party prompt written notice of any delay which the Party giving notice
considers to be an excusable delay of its performance.
SECTION 13 - DISPUTE RESOLUTION
Pending resolution of a disputed matter, the Parties shall continue performance of their
Page 10 of 13 SOLDOTNA BESS O&M AGREEMENT
respective obligations pursuant to this Agreement. If the Parties cannot reach a timely,
mutual agreement on any matter in the administration of this Agreement, the BESS
Operator shall, to the extent necessary for its continued performance, make a
determination of such matter without prejudice to the rights of the other Party. Such
determination shall not constitute a waiver of any other remedy belonging to any Party.
SECTION 14 - NOTICES
Notices shall be addressed as follows: Executive Director, Alaska Energy Authority, 813
West Northern Lights Boulevard, Anchorage, Alaska 99503. Notices to AEEC will be
addressed to: General Manager, Alaska Electric and Energy Cooperative, Inc., 3977 Lake
Street, Homer Alaska 99603. A Party may change the foregoing designations of its name
or address to which notices or demands are to be directed at any time by written notice
given to the other Party.
Any notice or request not otherwise provided for in this Agreement shall be given in such
manner as the Parties agree.
SECTION 15 – THIRD-PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than the Parties, AEEC and
the Authority, and the BPMC as a third-party beneficiary. The BPMC is the only third-party
beneficiary. In any action by the BPMC for damages, AEEC shall have the right to assert
against the BPMC any defense which it could have asserted against the Authority. The
raising of any such defense by AEEC shall not affect any right of a Purchaser or the
BPMC under the Master Maintenance and Operating Agreement or Power Sales
Agreement. The Parties intend that the BPMC is the representative of the Purchasers
and is a third-party beneficiary of all Contracts with the legal right to enforce any
Contracts. The BPMC, pursuant to BPMC procedures, may designate one or more of the
Purchasers to represent the BPMC in any action to enforce its third-party rights
hereunder.
SECTION 16 - INDEMNITY AND LOSS
A. Indemnity.
The BESS Operator shall indemnify, defend, and hold the Authority harmless
from and against any claim of, or liability for, negligent acts, errors, and
omissions of the BESS Operator with respect to any Services provided by the
BESS Operator under this Agreement. The BESS Operator is not required to
indemnify, defend, or hold harmless the Authority or the BPMC for a claim of, or
liability for, the independent negligent acts, errors, and omissions of the Authority
or third parties. If there is a claim of, or liability for, a joint negligent act, error, or
omission of the BESS Operator and Authority and the BPMC, the
Page 11 of 13 SOLDOTNA BESS O&M AGREEMENT
indemnification, defense, and hold harmless obligation of this provision shall be
apportioned on a comparative fault basis. In this provision, “independent
negligent acts, errors, and omissions” means negligence other than in the
Authority’s selection, administration, monitoring, or controlling of the BESS
Operator, or in approving or accepting the BESS Operator’s work.
B. Uninsured Loss.
The costs of any loss or damage to or arising out of the BESS Operator’s
performance hereunder not covered by insurance, including uninsured
deductibles and indemnity (including the BESS Operator’s indemnity under
Section 16.A, above), shall be included in the Annual Soldotna BESS Facilities
Budget as an operating cost unless and to the extent caused by the willful act or
gross negligence of the BESS Operator. The Operator shall be responsible for
paying any such costs if and to the extent the loss or damage is determined to be
caused by or arises out of the Operator’s willful act or gross negligence. For the
avoidance of doubt, the Operator acknowledges its responsibility, as a
Participant, to pay its Percentage share of Annual Project Costs, including its
Percentage Share of all amounts included in the Annual Soldotna BESS
Facilities Budget.
SECTION 17. INSURANCE.
A. During the term of this Agreement, the BESS Operator shall purchase and
maintain insurance covering injury to persons or property suffered by the Authority,
the BPMC or a third party, as a result of errors or omissions or operations by the
BESS Operator or by its subcontractor which arise both out of and during the course
of the Agreement. The BESS Operator shall require all subcontractors providing
services directly or indirectly under the Agreement to provide the same insurance as
required of the BESS Operator. Coverage shall also provide protection against
injuries to all employees of the BESS Operator and the employees of any
subcontractor engaged in work under the Agreement. Copies of all required
insurance policies shall be furnished to the Authority prior to beginning work under a
Contract. These policies will show evidence of coverage and provide for ninety (90)
days advance notice of written cancellation for non-renewal for material change in
the coverage. See Attached Exhibit A for specific forms of insurance and coverage
amounts.
B. The BESS Operator shall purchase insurance adequate to cover its operations
performed in connection with the work under this Agreement. Specifically, each
Contractor shall maintain Worker's Compensation Insurance as required by AS
23.30 for all of its employees engaged in work under this Agreement, and
Comprehensive General Liability Insurance, including Comprehensive General
Liability Broad Form Insurance, Automobile Liability Insurance, Owned Aircraft
Page 12 of 13 SOLDOTNA BESS O&M AGREEMENT
Insurance (where applicable, and Owned Watercraft (where applicable), in amounts
acceptable to the Authority and consistent with the Power Sales Agreement.
C. The obligation to obtain and maintain insurance coverage pursuant to this
Section shall be subject to the general availability of such coverage under
reasonable terms and conditions. If one or more of the required insurance
coverages is not available under reasonable terms and conditions, the BESS
Operator shall, under the guidance and direction of the BPMC use its best efforts
to obtain substantively equivalent insurance coverage acceptable to the BPMC,
and the Authority.
D. If, after utilizing its best efforts, the Contractor is unable to obtain the
required insurance coverage under reasonable terms and conditions, as
reasonably determined by the Contractor, the Contractor shall request a waiver
of the relevant insurance requirement. The request shall outline steps taken by
the Contractor to obtain such insurance and shall disclose quotations received
for coverage. To the extent the waiver will not materially affect the safe and
prudent operation of the Project, the Authority and BPMC, after consulting with
the Division of Risk Management, will not unreasonably withhold approval of the
requested waiver. Failure to furnish satisfactory evidence of insurance or failure
to maintain the policy without complying with this subsection shall result in a
material breach of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
by their authorized officers or representatives as of the day and year first above written.
ALASKA ENERGY AUTHORITY
By:__________________________________
Curtis W. Thayer
Executive Director
ALASKA ELECTRIC AND ENERGY
COOPERATIVE, INC.
By: _________________________________
Bradley P. Janorschke
General Manager
Page 13 of 13 SOLDOTNA BESS O&M AGREEMENT
STATE OF ALASKA ) ss.
THIRD JUDICIAL DISTRICT )
The foregoing Agreement was acknowledged before me this __ day of ___________,
2023, by Curtis W. Thayer, the Executive Director of the Alaska Energy Authority, an
Alaska corporation, on behalf of the corporation.
________________________________
Notary Public in and for Alaska
My commission expires:
STATE OF ALASKA ) ss.
THIRD JUDICIAL DISTRICT )
The foregoing Agreement was acknowledged before me this.___ day of ____________,
2023, by Bradley P. Janorschke, the General Manager of the Alaska Electric and Energy
Cooperative, Inc., an Alaska corporation, on behalf of the corporation.
________________________________
Notary Public in and for Alaska
My commission expires:
Page 14 of 13 SOLDOTNA BESS O&M AGREEMENT
EXHIBIT A
TYPES OF INSURANCE
The BESS Operator shall purchase the following insurance to cover its operations
performed in connection with the work under this Agreement.
1. Worker's Compensation Insurance: The BESS Operator shall provide and
maintain Workers Compensation Insurance for all employees of The BESS
Operator engaged in work under this Agreement. Such insurance shall
include:
a. Statutory coverage for states in which employees are engaged in work;
b. Employers Liability Protection in the amount of
$100,000/$500,000/$100,000 per occurrence;
c. Broad Form All States Endorsement;
d. U.S. Longshoreman's 8 Harbor Workers Compensation Act coverage
endorsement;
e. Voluntary Compensation Endorsement.
f. Comprehensive General Liability Insurance: The BESS Operator shall
purchase and maintain comprehensive general liability insurance
subject to the following limits of liability:
i. Comprehensive General Liability Broad Form $2,000,000 each
occurrence, Combined Single Limits each occurrence and
affording insurance for Premises- Operations, Owners and
Contractors' Protective, Independent Contractors,
Products/Completed Operations, Blanket Contractual Liability,
Broad Form Property Damage, Personal Injury Liability,
Incidental Errors and Omissions.
ii. Automobile Liability Insurance covering all vehicles. Such
insurance shall provide coverage not less than that of the
Business Automobile Policy in limits not less than $2,000,000
Combined Single Limit each occurrence for Bodily Injury and
Property Damage Liability. Owned Aircraft (if applicable) and
Non-Owned Aircraft with limits of liability not less than:
$1,000,000 - Bodily Injury per passenger
$1,000,000 - Property Damage Liability per occurrence
Coverage shall not exclude Slung Cargo Exposures.
iii. Owned Watercraft (if applicable) and Non-Owned Watercraft
with limits of liability not less than $10,000,000 per occurrence,
any one vessel, any one tow. Coverage to include: All Maritime
Liabilities including Protection and Indemnity.
Regional Railbelt Coordination Budget2023‐24 BudgetDescriptionQTY UOM Rate Total GL Account2 Concept papers GRIP topics 1&3 DC Grant writer LSI 200 hours $150 $30,000 9232 applications GRIP Topics 1&3 DC Grant Writer‐LSI 533 Hours $150 $80,000 923Local Grant Writing Consultant Community benefit plan‐Agnew Beck 100 Hours $150 $15,000 923Engineering development for Concept papers‐360 Hours $225 $80,000 923Enginaeerng and estimating supprt, Concept papers and Applications 200 Hours $225 $45,000 923FY 2022‐23 GRIP Budget Amendment $250,000
Bradley Lake Operator Report Page 1
Bradley Lake Operator Report
BPMC
December 8, 2023
Unit Statistics:
Generation Unit 1 (MWhrs)Unit 2 (MWhrs)Total (MWhrs)
Sept. 2023
Oct. 2023
Nov. 2023
18,069
18,777
16,383
15,260
15,740
14,288
33,329
34,517
30,671
Hydraulics Avg. Lake Level (ft.)Bradley Fishwater
(ac ft.)
Battle Creek MIF
(ac ft.)
Sept. 2023
Oct. 2023
Sept. 2023
1,169
1,167
1,162
4,275
1,563
1,729
8
739
1,284
0
Battle Creek Inflows to Bradley
(ac ft.)
Sept. 2023
Oct. 2023
Nov. 2023
5,668
2,149
0
*Lake Level – 1,159.9’ As of Dec. 1, 2023
Activities
Dam – Completed the monthly safety inspections for September, October,
and November. Cleaned up and installed new signage at the emergency
generator fuel storage tank.
Dam Access Road –The road up to the dam is accessible by project vehicles, but
due to the warm temperatures in late November the snow has melted and
refroze creating many icy spots.
Battle Creek Diversion – The diversion was shut down on 25 Oct. 2023.
Bradley Lake New Residence –Completed installing the windows, doors, siding,
and roof. Working to finish the interior.
Needle Valve Purchase – On Schedule. 3D modeling has been completed.
Material procurement is in progress. The supplier of the nozzle bodies is behind
their original time estimate for delivery to the shop. The overall project is still on
schedule for delivery by Aug 2024.
40 Ton Crane – Nothing new to report.
Fire System- We are working on revising the first draft of the request for bid
package.
Safety- There have been no lost time or reportable accidents for the months of
September, October, and November 2023. Safety meetings were conducted
Bradley Lake Operator Report Page 2
on September 20, October 18, and November 8, 2023. Next safety meeting is
scheduled for 13 Dec 2023. Avalanche safety and rescue training course will
be conducted on site on 28 February 2024.
New Equipment- Telehandler all terrain forklift has been delivered to the spit.
The loader mounted boom mower est. delivery is April 2024. The replacement
vehicle (F150 Pickup) has been ordered. No est. on delivery time.
Barge trip – Barge is scheduled for second week in January 2024 to deliver the
new forklift and building materials for the new residence.
Forced outage –None to report.
Scheduled Outage – Unit #2 was scheduled out for maintenance on 20
November 2023 from 9:30am- 4pm. We replaced the governor main control
module, and a failed coil on the thrust bearing oil pump.
Contractors/ Visitors on site:
o HEA- Larry Jorgensen out for the Safety Meeting on 20 Sept., 18 Oct., and 8
Nov. 2023.
o ADFG crew out to service and pull the counting weir on Battle Creek.
o Country Electric out to walk down the electrical wiring for the new residence.
o Andrew Anderson to walk down the interior work on the new residence.
o HEA Jason Kirby and Jess Russell replacing the Operator Workstation hard
drive.
Bradley Lake Operator Report Page 3
Bradley Lake Dam
Bradley Lake Spillway Elev.1165.1 Watershed from the west
Bradley Lake Operator Report Page 4
Power Tunnel Gate House Hydraulic Accumulator System
Spillway Gallery
Bradley Lake Operator Report Page 5
New Residence Dried In
Alaska Energy Authority
Bradley Lake
Budget to Actual Expenses
07/01/2023 to 10/31/2023
Page 1 of 13
FY22 FY22 FY23 FY23 FY24 FY24
BUDGET ACTUALS BUDGET ACTUALS BUDGET ACTUALS
Upgrade Crews Quarters and Residents Kitchen 139,000 7,318 159,000 67,395 - -
Battle Creek Bridge Repair 80,000 112,337 - - - -
IRIS Air Gap Monitoring System (computer) 45,000 86,805 65,000 18,491 - -
Replace Dump Truck and Sander 20,000 - - 29,493 - -
Heavy Duty trailer for equipment 20,000 - 20,000 20,000 - -
ABB Replace GIS Actuators 240,000 - 309,000 310,245 - -
Replacement pickup truck 45,000 - - 46,299 - -
Needle Valve rebuild 150,000 29,727 150,000 - - -
Start new servo design 100,000 - 250,000 396,171 - -
Soldotna SVC Battery Replacement 70,000 76 - - - -
North Fork Improvements - - 5,000 - - -
Mini Excavator - - 100,000 94,465 - -
Install New Bradley Microwave System - - 500,000 280,356 518,000 226
Brush Hog for Front End Loader - - - - 150,000 -
JLG All Terrain Fork Lift- New Purchase - - - - 190,000 19,566
Replace BL#5 2009 F150 Crew Cab Pickup - - - - 45,000 -
Warhouse Heaters x2 (Replace) - - - - 5,000 -
ISO Shipping Containers x2 (Replace) - -
- - 40,000 10,200
Total Non R&C Capital Purchases 909,000 236,264 1,558,000 1,262,914 948,000 29,992
BRADLEY LAKE
CAPITAL PURCHASES NOT FUNDED BY R&C FUND
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Schedule A
Expenses for the period 07/01/23 to 10/31/23
Page 2 of 13
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
Summary by expense type
Staff Professional Services (Direct) 387,700 129,233 - - 78,508 78,508 50,725 277,000 289,268
Labor & Benefits 2,023,067 674,356 320,127 10,986 204,383 535,497 138,859 1,997,876 1,801,438
Travel 78,500 26,167 783 - 9,391 10,174 15,992 84,950 12,894
Training 50,000 16,667 6,018 - - 6,018 10,649 49,300 19,549
Contractual 1,181,381 393,794 168,812 - 74,165 242,977 150,817 1,215,727 1,068,101
Consulting-Administrative 265,000 88,333 - - 44,280 44,280 44,053 249,375 248,684
Supplies & Materials 330,332 110,111 38,966 - - 38,966 71,144 329,232 133,087
Other Costs 79,318 26,439 11,423 9,413 - 20,836 5,604 79,318 64,623
Equipment, Furniture & Machinery 165,000 55,000 28,168 - - 28,168 26,832 24,000 7,877
Administrative Costs 1,553,800 517,933 12,256 - 489,230 501,486 16,448 1,492,905 1,549,774
Indirect Costs 1,480,105 493,368 429,936 - - 429,936 63,433 1,486,285 1,364,672
O&M 4% Allocation to Battle Creek (303,768) (101,256) - - - - (101,256) (236,473) -
Total Bradley Lake Budget 7,290,435 2,430,145 1,016,488 20,399 899,957 1,936,845 493,300 7,049,495 6,559,966
FERC 535 - Operation Supervision & Engineering
Operations Sup/Eng
Bradley Lake Operating
Labor & Benefits 105,451 35,150 37,332 - - 37,332 (2,181) 108,311 112,787
Travel 5,000 1,667 783 - - 783 884 10,450 590
Training 5,000 1,667 581 - - 581 1,086 9,300 -
Contractual 3,000 1,000 - - - - 1,000 1,000 -
Supplies & Materials 4,000 1,333 - - - - 1,333 4,000 314
Indirect Costs 155,698 51,899 51,531 - - 51,531 369 155,698 150,349
Bradley Lake Operating Total 278,149 92,716 90,226 - - 90,226 2,490 288,759 264,040
FERC 535 - Operation Supervision & Engineering Total 278,149 92,716 90,226 - - 90,226 2,490 288,759 264,040
FERC 537 - Hydraulic Expenses
Hydraulic Expenses
Bradley Lake Operating
Labor & Benefits 95,262 31,754 22,399 - - 22,399 9,355 90,192 75,953
Contractual 60,000 20,000 - - - - 20,000 123,000 87
Supplies & Materials 2,000 667 774 - - 774 (108) 32,000 1,804
Indirect Costs 109,250 36,417 32,398 - - 32,398 4,019 114,320 105,908
Bradley Lake Operating Total 266,512 88,837 55,572 - - 55,572 33,266 359,512 183,752
FERC 537 - Hydraulic Expenses Total 266,512 88,837 55,572 - - 55,572 33,266 359,512 183,752
FERC 538 - Electric Expenses
Electric Expenses
Bradley Lake Operating
Labor & Benefits 218,044 72,681 67,624 - - 67,624 5,058 218,044 228,803
Travel 7,000 2,333 - - - - 2,333 7,000 2,039
Training 30,000 10,000 5,437 - - 5,437 4,563 25,000 17,786
Contractual 5,000 1,667 - - - - 1,667 2,000 -
Supplies & Materials 13,732 4,577 1,025 - - 1,025 3,553 9,732 4,319
Indirect Costs 262,004 87,335 80,021 - - 80,021 7,314 262,004 256,573
Bradley Lake Operating Total 535,780 178,593 154,106 - - 154,106 24,488 523,780 509,520
FERC 538 - Electric Expenses Total 535,780 178,593 154,106 - - 154,106 24,488 523,780 509,520
FERC 539 - Misc. Hydraulic Power Generation Expenses
Misc Hydro Power Exp
Bradley Lake Operating
Labor & Benefits 105,742 35,247 25,888 - - 25,888 9,359 105,742 90,508
Training 15,000 5,000 - - - - 5,000 15,000 1,009
Contractual 360,067 120,022 140,202 - - 140,202 (20,180) 315,867 229,130
Supplies & Materials 25,000 8,333 2,539 - - 2,539 5,794 17,900 20,976
Indirect Costs 114,320 38,107 37,404 - - 37,404 702 114,320 120,737
Bradley Lake Operating Total 620,129 206,710 206,034 - - 206,034 675 568,829 462,360
BRADLEY CIRCUITS/RADIO TO BERNICE LK
Other Costs 35,695 11,898 11,423 - - 11,423 476 35,695 34,149
BRADLEY CIRCUITS/RADIO TO BERNICE LK Total 35,695 11,898 11,423 - - 11,423 476 35,695 34,149
BRADLEY CIRCUITS BERNICE LK TO ANCH
Other Costs 29,773 9,924 - 9,413 - 9,413 511 29,773 28,471
BRADLEY CIRCUITS BERNICE LK TO ANCH Total 29,773 9,924 - 9,413 - 9,413 511 29,773 28,471
FERC 539 - Misc. Hydraulic Power Generation Expenses Total 685,597 228,532 217,457 9,413 - 226,870 1,663 634,297 524,980
FERC 541 - Maintenance Supervision & Engineering
Maint Supervision/Eng
Bradley Lake Operating
Labor & Benefits 110,451 36,817 37,332 - - 37,332 (515) 116,171 113,497
Indirect Costs 155,698 51,899 51,531 - - 51,531 369 155,698 150,349
Bradley Lake Operating Total 266,149 88,716 88,862 - - 88,862 (146) 271,869 263,847
FERC 541 - Maintenance Supervision & Engineering Total 266,149 88,716 88,862 - - 88,862 (146) 271,869 263,847
FERC 542 - Maintenance of Structures
Maintenance of Structures
Bradley Lake Operating
Labor & Benefits 89,710 29,903 22,304 - - 22,304 7,599 86,639 69,437
Contractual 56,000 18,667 1,322 - - 1,322 17,345 56,000 59,713
Supplies & Materials 78,000 26,000 5,719 - - 5,719 20,281 94,000 9,592
Equipment, Furniture & Machinery 15,000 5,000 2,166 - - 2,166 2,834 19,000 6,693
Indirect Costs 102,350 34,117 31,225 - - 31,225 2,891 105,421 96,693
Bradley Lake Operating Total 341,060 113,687 62,735 - - 62,735 50,951 361,060 242,128
FERC 542 - Maintenance of Structures Total 341,060 113,687 62,735 - - 62,735 50,951 361,060 242,128
FERC 543 - Maintenance of Reservoirs, Dams & Waterways
Maint Res, Dams, WWays
Bradley Lake Operating
Labor & Benefits 51,783 17,261 570 - - 570 16,691 53,744 1,507
Travel - - - - - - - 1,000 -
Contractual 6,500 2,167 - - - - 2,167 22,500 5,114
Supplies & Materials 20,000 6,667 - - - - 6,667 20,000 -
Page 3 of 13
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
Indirect Costs 58,650 19,550 765 - - 765 18,785 56,689 1,511
Bradley Lake Operating Total 136,933 45,644 1,335 - - 1,335 44,309 153,933 8,132
BRADLEY POWER TUNNEL MAINT (Dam)
Contractual 15,000 5,000 - - - - 5,000 - -
BRADLEY POWER TUNNEL MAINT (Dam) Total 15,000 5,000 - - - - 5,000 - -
FERC 543 - Maintenance of Reservoirs, Dams & Waterways Total 151,933 50,644 1,335 - - 1,335 49,309 153,933 8,132
FERC 544 - Maintenance of Electric Plant
Maintenance of Elec Plant
Bradley Lake Operating
Labor & Benefits 309,110 103,037 79,295 - - 79,295 23,742 309,110 276,280
Travel 4,500 1,500 - - - - 1,500 4,500 -
Contractual 40,000 13,333 5,249 - - 5,249 8,084 58,000 3,180
Supplies & Materials 40,000 13,333 16,981 - - 16,981 (3,648) 43,000 28,310
Indirect Costs 423,178 141,059 115,856 - - 115,856 25,204 423,178 384,985
Bradley Lake Operating Total 816,788 272,263 217,381 - - 217,381 54,882 837,788 692,754
FERC 544 - Maintenance of Electric Plant Total 816,788 272,263 217,381 - - 217,381 54,882 837,788 692,754
FERC 545 - Maintenance of Misc. Hydraulic Plant
Maint of Misc Hydr Plant
Bradley Lake Operating
Labor & Benefits 69,297 23,099 20,084 - - 20,084 3,015 69,297 70,628
Contractual 45,000 15,000 7,617 - - 7,617 7,383 3,900 7,276
Supplies & Materials 68,000 22,667 11,929 - - 11,929 10,738 29,000 41,166
Equipment, Furniture & Machinery 150,000 50,000 26,002 - - 26,002 23,998 5,000 1,184
Indirect Costs 98,957 32,986 29,206 - - 29,206 3,780 98,957 97,565
Bradley Lake Operating Total 431,254 143,751 94,837 - - 94,837 48,914 206,154 217,819
FERC 545 - Maintenance of Misc. Hydraulic Plant Total 431,254 143,751 94,837 - - 94,837 48,914 206,154 217,819
FERC 556 - System Control & Load Dispatching
System Cntl & Load Disp
Bradley Lake Operating
Labor & Benefits 20,174 6,725 4,774 - - 4,774 1,951 20,174 22,342
Contractual 85,500 28,500 680 - - 680 27,820 85,500 97,154
Supplies & Materials 12,000 4,000 - - - - 4,000 12,000 4,242
Bradley Lake Operating Total 117,674 39,225 5,453 - - 5,453 33,771 117,674 123,738
Snow Measurement
Bradley Lake Operating
Contractual 10,000 3,333 - - 9,600 9,600 (6,267) 10,000 9,600
Bradley Lake Operating Total 10,000 3,333 - - 9,600 9,600 (6,267) 10,000 9,600
Seismic Service
Bradley Lake Operating
Contractual 62,000 20,667 - - 13,925 13,925 6,742 62,000 63,456
Bradley Lake Operating Total 62,000 20,667 - - 13,925 13,925 6,742 62,000 63,456
Streamguaging Serv
Bradley Lake Operating
Contractual 278,014 92,671 - - 50,640 50,640 42,031 218,000 191,173
Bradley Lake Operating Total 278,014 92,671 - - 50,640 50,640 42,031 218,000 191,173
Permits
Bradley Lake Operating
Other Costs 350 117 - - - - 117 350 240
Bradley Lake Operating Total 350 117 - - - - 117 350 240
FERC 556 - System Control & Load Dispatching Total 468,038 156,013 5,453 - 74,165 79,618 76,394 408,024 388,208
FERC 562 - Station Expenses
Station Expenses
Bradley Lake Operating
Labor & Benefits 102,043 34,014 2,526 10,986 - 13,513 20,502 98,418 58,186
Travel 3,500 1,167 - - 336 336 831 3,500 -
Contractual 80,300 26,767 13,742 - - 13,742 13,025 87,960 63,979
Supplies & Materials 19,600 6,533 - - - - 6,533 44,600 9,918
Other Costs 1,500 500 - - - - 500 1,500 -
Bradley Lake Operating Total 206,943 68,981 16,268 10,986 336 27,591 41,390 235,978 132,082
FERC 562 - Station Expenses Total 206,943 68,981 16,268 10,986 336 27,591 41,390 235,978 132,082
FERC 571 - Maintenance of Overhead Lines
Maint of OH Lines
Bradley Lake Operating
Labor & Benefits 16,000 5,333 - - - - 5,333 39,954 39,373
Contractual 75,000 25,000 - - - - 25,000 150,000 171,636
Supplies & Materials 30,000 10,000 - - - - 10,000 5,000 1,108
Bradley Lake Operating Total 121,000 40,333 - - - - 40,333 194,954 212,117
FERC 571 - Maintenance of Overhead Lines Total 121,000 40,333 - - - - 40,333 194,954 212,117
FERC 920 & 930 - Administrative Expense
AEA Bradley Fixed Admin Fees
Bradley Lake Operating
Staff Professional Services (Direct) 387,700 129,233 - - 78,508 78,508 50,725 277,000 270,305
Travel - - - - 9,055 9,055 (9,055) - 3,888
Training - - - - - - - - 754
Consulting-Administrative - - - - - - - - 2,390
Supplies & Materials - - - - - - - - 4,246
Administrative Costs 2,500 833 - - 19,212 19,212 (18,378) 2,500 166,004
Bradley Lake Operating Total 390,200 130,067 - - 106,775 106,775 23,292 279,500 447,588
Bradley Lake Bond Financing
Staff Professional Services (Direct) - - - - - - - - 18,962
Bradley Lake Bond Financing Total - - - - - - - - 18,962
BRADLEY HEA BESS Preliminary Study
BRADLEY HEA BESS Preliminary Study Total - - - - - - - - -
General & Administrative Costs
Supplies & Materials - - - - - - - - 154
Page 4 of 13
ALASKA ENERGY AUTHORITY
BRADLEY LAKE OPERATIONS & MAINTENANCE
SCHEDULE B
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
Administrative Costs - - - - - - - - (350)
General & Administrative Costs Total - - - - - - - - (196)
Operating Committee Exp-Audit
Bradley Lake Operating
Administrative Costs 22,000 7,333 - - - - 7,333 19,900 32,520
Bradley Lake Operating Total 22,000 7,333 - - - - 7,333 19,900 32,520
Operating Committee Exp-Legal
Bradley Lake Operating
Administrative Costs 80,000 26,667 - - 35,543 35,543 (8,876) 70,000 153,966
Bradley Lake Operating Total 80,000 26,667 - - 35,543 35,543 (8,876) 70,000 153,966
Operat Committee Exp-Arbitrage
Bradley Lake Operating
Administrative Costs - - - - - - - 5,000 -
Bradley Lake Operating Total - - - - - - - 5,000 -
Trust & Account Fees
Bradley Lake Operating
Administrative Costs 13,000 4,333 - - - - 4,333 13,000 -
Bradley Lake Operating Total 13,000 4,333 - - - - 4,333 13,000 -
Misc Admin
Bradley Lake Operating
Administrative Costs 13,000 4,333 - - 190 190 4,144 12,000 13,604
Bradley Lake Operating Total 13,000 4,333 - - 190 190 4,144 12,000 13,604
Professional Consultants
Bradley Lake Operating
Labor & Benefits 730,000 243,333 - - 204,383 204,383 38,950 682,080 642,139
Travel 58,500 19,500 - - - - 19,500 58,500 6,376
Contractual - - - - - - - 20,000 166,602
Consulting-Administrative - - - - - - - - 4,458
Supplies & Materials 18,000 6,000 - - - - 6,000 18,000 6,940
Other Costs 12,000 4,000 - - - - 4,000 12,000 1,762
Bradley Lake Operating Total 818,500 272,833 - - 204,383 204,383 68,450 790,580 828,277
FERC 920 & 930 - Administrative Expense Total 1,336,700 445,567 - - 346,891 346,891 98,676 1,189,980 1,494,722
FERC 924 & 925 - Insurance Premiums
Insurance Premiums
Bradley Lake Operating
Administrative Costs 1,138,300 379,433 12,256 - 383,012 395,268 (15,834) 1,015,505 974,625
Bradley Lake Operating Total 1,138,300 379,433 12,256 - 383,012 395,268 (15,834) 1,015,505 974,625
FERC 924 & 925 - Insurance Premiums Total 1,138,300 379,433 12,256 - 383,012 395,268 (15,834) 1,015,505 974,625
FERC 923 - Outside Services Employed
Outside Services Employed
Bradley Lake Operating
Consulting-Administrative 265,000 88,333 - - 44,280 44,280 44,053 249,375 241,836
Bradley Lake Operating Total 265,000 88,333 - - 44,280 44,280 44,053 249,375 241,836
FERC 923 - Outside Services Employed Total 265,000 88,333 - - 44,280 44,280 44,053 249,375 241,836
FERC 928 - Regulatory Commission Expenses
FERC Admin Fees
Bradley Lake Operating
Administrative Costs 165,000 55,000 - - - - 55,000 150,000 126,085
Bradley Lake Operating Total 165,000 55,000 - - - - 55,000 150,000 126,085
FERC Related Prof Services
BRADLEY FERC PART 12 INSPECTION
Administrative Costs - - - - - - - 25,000 435
BRADLEY FERC PART 12 INSPECTION Total - - - - - - - 25,000 435
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES
Administrative Costs 120,000 40,000 - - 51,274 51,274 (11,274) 180,000 82,883
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES Total 120,000 40,000 - - 51,274 51,274 (11,274) 180,000 82,883
FERC 928 - Regulatory Commission Expenses Total 285,000 95,000 - - 51,274 51,274 43,726 355,000 209,404
O&M 4% Allocation to Battle Creek (303,768) (101,256) - - - - (101,256) (236,473) -
Total Bradley Lake Budget 7,290,435 2,430,145 1,016,488 20,399 899,957 1,936,845 493,300 7,049,495 6,559,966
Page 5 of 13
Actual Projected Actual Projected Actual Projected
@ 6/30/22 TO REPAY Budget @ 6/30/23 TO REPAY Budget @ 6/30/24 TO REPAY Budget
Description Expense @6/30/22 FY22 Expense @6/30/23 FY23 Expense @6/30/24 FY24
R&C FUND PROJECTS
Governor - 4,052,070 - - 4,052,070 - - 4,052,070 -
Replace RFLS - 251,093 - - 251,093 - - 251,093 -
Replace Runners - 1,946,733 - - 1,946,733 - - 1,946,733 -
Replace cable from dam to power house - 2,321,923 - - 2,321,923 - - 2,321,923 -
Replace power system stabilizer - 619,205 - - 619,205 - - 619,205 -
Replace two RTUs - 86,905 - - 86,905 - - 86,905 -
Culvert Repairs - 675,967 - - 675,967 - - 675,967 -
Tower Repair for Jack Frost Heaves - 887,597 - - 887,597 - - 887,597 -
Replace Plant and SCADA Controls - 1,344,683 - - 1,344,683 - - 1,344,683 -
Vibration Monitoring System - 490 - - 490 - - 490 -
Fire Alarm System Replacement 28,593 134,225 150,000 3,173 137,397 1,500,000 25,492 162,889 1,338,000
Battle Creek Diversion - 1,170,000 - - 1,170,000 - - 1,170,000 -
Bradley Replace Electro-Mechanical Relays - 1,277,197 - - 1,277,197 - - 1,277,197 -
Fishwater Screen Debris Removal - 312,236 - - 312,236 - - 312,236 -
Turbine Nozzel Repair - 1,428,861 - - 1,428,861 - - 1,428,861 -
SVC replacement Daves Creek | Soldotna - 8,517,991 - - 8,517,991 - - 8,517,991 -
Equipment Storage Shed - 510,550 - - 510,550 - - 510,550 -
Emerson Operating System Upgrade - 622,665 - - 622,665 - - 622,665 -
Generator #2 Replacement - 953,213 - - 953,213 - - 953,213 -
Road Grader 342,330 342,330 - - 342,330 - - 342,330 -
Battle Creek Construction - 3,739,591 - - 3,739,591 - - 3,739,591 -
Battle Creek Cash Call-Expended - 750,000 - - 750,000 - - 750,000 -
Battle Creek Cash Call-Paid by Utilities - (750,000) - - (750,000) - - (750,000) -
Needle Repairs - 1,482,791 - - 1,482,791 - - 1,482,791 -
Construct Additional Residence 69,594 69,594 980,000 125,175 194,769 - 367,731 562,499 910,000
Spillway Raise & Expansion Project (aka Dixon Diversion)**547,699 547,699 800,000 661,031 1,208,731 1,500,000 181,816 1,390,546 252,000
Needle Valve Rebuild - - - - - - - - 1,579,535
988,217 33,295,609 1,930,000 789,379 34,084,987 3,000,000 575,038 34,660,025 4,079,535
Current Year R&C Repayment (2,435,902) (2,757,013) (3,338,646)
Adjust balance to $5 million - - -
Interest in Fund Applied to Repayment (42,921) (100,912) (30,563)
Net Transfer from Revenue Fund (2,478,823) (2,857,925) (3,369,209)
Cumulative Prior Years R&C Repayments (27,707,352) (29,808,017) (31,677,137)
Due to (from) Utilities 378,159 988,805 1,459,342
Adjust Due to R&C Actual - - -
(27,329,193) (28,819,211) (30,217,795)
NET DUE TO R&C FUND 3,487,592 2,407,851 1,073,022
R&C FUND CASH FLOW PROJECTION
Beginning Investment Balance 1,069,523 2,363,808 4,370,333
Disbursements-current year -Accrual (514,976) - -
Disbursements-prior year accrued (379,977) (473,241) (789,379)
Utilities' R&C Refund (289,586) (378,159) (988,805)
Net other cash inflow(outflow) - - -
Current year interest earnings 42,921 100,912 30,563
Participants Contributions to R&C Fund 2,435,902 2,757,013 3,338,646
Ending Investment Balance 2,363,808 4,370,333 5,961,358
Accrued Due to (from) Utilities (378,159) (988,805) (1,459,342)
R&C payable back to the revenue fund - - -
Accrued R&C vendor Payable at Year End (473,241) (789,379) (575,038)
PROJECTED NET DUE + ENDING INVESTMENT BALANCE 5,000,000 5,000,000 5,000,000
REPAYMENT AMOUNT
$1,649,677 X 25%
$4,139,810 X 25% **Spillway Raise & Expansion Project (aka Dixon Diversion)
$238,606.15 X 25%
$954,181.79 x 25% Paid with Bradley Lake R&C Fund 1,390,546
$756,665.11 x 25% all 4 years Paid with Renewable Energy Fund Grant 262,870
$1,455,830.05 x 25% all 4 years Total Project Cost at 10/31/23 1,653,416
$1,401,948.53 x 25% all 4 years
$1,834,499.92 x 25% yr 1 | 25% yr 2 | 50% yr 3
$3,330,802.80 x 25% yr 1 | 32% yr 2 | 25% yr 3 |18% yr4
$5,644,193.08 x 25% all 4 years
$1,341,405.96 x 25% all 4 years (FY18)
$1,715,556.80 x 25% all 4 years (FY19) 4th 428,889
$412,050.13 x 25% all 4 years (FY20) 3rd 103,013 4th 103,013
$5,286,834.31 x 25% all 4 years (FY21) 2nd 1,321,709 3rd 1,321,709 4th 1,321,709
FY22 ACTUALS 1st 247,054 2nd 247,054 3rd 247,054
1st 197,345 2nd 197,345
1st 143,760
2,100,664 1,869,120 1,909,867
BRADLEY LAKE
R&C FUND DISBURSEMENTS AND REPAYMENTS
SCHEDULE D
Expenses for the period 07/01/23 to 10/31/23
Page 6 of 13
FY22 FY22 FY23 FY23 FY24 FY24
Budget Actual Budget Actual Budget Actual
Battle Creek Diversion - - - - - -
Battle Creek Associated Costs 15,000 22,196 15,000 11,986 15,000 -
Vent Enlargment 50,000 13,077 50,000 32,407 - -
Pressure Sensor w SCADA 25,000 2,807 25,000 27,030 - -
Power feed to LBC Bridge 25,000 19,548 - - - -
Survey and Monument DNR Lease - - - - 150,000 41,279
Total Non R&C Capital Purchases 115,000 57,628 90,000 71,423 165,000 41,279
BATTLE CREEK
CAPITAL PURCHASES NOT FUNDED BY R&C FUND
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Battle Creek Capital Purchases
Schedule E
Expenses for the period 07/01/23 to 10/31/23
Page 7 of 13
BATTLE CREEK OPERATIONS & MAINTENANCE
SCHEDULE F
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
Summary by expense type
Staff Professional Services (Direct) 50,000 16,667 - - 21,743 21,743 (5,076) - 58,017
Labor & Benefits - - 13,339 458 8,516 22,312 (22,312) - 82,339
Travel - - 33 - 822 855 (855) - 537
Training - - 251 - - 251 (251) - 940
Contractual 125,000 41,667 7,034 - 69,106 76,140 (34,474) 126,000 164,132
Consulting-Administrative - - - - 1,845 1,845 (1,845) - 17,560
Supplies & Materials - - 1,624 - - 1,624 (1,624) - 5,862
Other Costs - - 476 392 - 868 (868) - 2,920
Equipment, Furniture & Machinery - - 1,174 - - 1,174 (1,174) - 346
Administrative Costs 11,500 3,833 511 - 21,525 22,036 (18,203) 54,900 78,084
Indirect Costs - - 17,914 - - 17,914 (17,914) - 62,821
O&M 4% Allocation to Battle Creek 303,768 101,256 - - - - 101,256 236,473 -
Total Battle Creek Budget 490,268 163,423 42,354 850 123,558 166,762 (3,339) 417,373 473,557
FERC 535 - Operation Supervision & Engineering
Operations Sup/Eng
Battle Creek Operating
Labor & Benefits - - 1,555 - - 1,555 (1,555) - 5,090
Travel - - 33 - - 33 (33) - 25
Training - - 24 - - 24 (24) - -
Supplies & Materials - - - - - - - - 13
Indirect Costs - - 2,147 - - 2,147 (2,147) - 6,803
Battle Creek Operating Total - - 3,759 - - 3,759 (3,759) - 11,931
FERC 535 - Operation Supervision & Engineering Total - - 3,759 - - 3,759 (3,759) - 11,931
FERC 537 - Hydraulic Expenses
Hydraulic Expenses
Battle Creek Operating
Labor & Benefits - - 933 - - 933 (933) - 3,557
Contractual 70,000 23,333 - - 52,616 52,616 (29,283) 81,000 65,278
Supplies & Materials - - 32 - - 32 (32) - 75
Indirect Costs - - 1,350 - - 1,350 (1,350) - 4,911
Battle Creek Operating Total 70,000 23,333 2,315 - 52,616 54,932 (31,598) 81,000 73,821
FERC 537 - Hydraulic Expenses Total 70,000 23,333 2,315 - 52,616 54,932 (31,598) 81,000 73,821
FERC 538 - Electric Expenses
Electric Expenses
Battle Creek Operating
Labor & Benefits - - 2,818 - - 2,818 (2,818) - 10,507
Travel - - - - - - - - 85
Training - - 227 - - 227 (227) - 867
Supplies & Materials - - 43 - - 43 (43) - 184
Indirect Costs - - 3,334 - - 3,334 (3,334) - 11,814
Battle Creek Operating Total - - 6,421 - - 6,421 (6,421) - 23,457
FERC 538 - Electric Expenses Total - - 6,421 - - 6,421 (6,421) - 23,457
FERC 539 - Misc. Hydraulic Power Generation Expenses
Misc Hydro Power Exp
Battle Creek Operating
Labor & Benefits - - 1,079 - - 1,079 (1,079) - 4,197
Training - - - - - - - - 42
Contractual - - 5,842 - - 5,842 (5,842) - 10,529
Supplies & Materials - - 106 - - 106 (106) - 918
Other Costs - - 476 392 - 868 (868) - 2,836
Indirect Costs - - 1,559 - - 1,559 (1,559) - 5,578
Battle Creek Operating Total - - 9,061 392 - 9,453 (9,453) - 24,101
FERC 539 - Misc. Hydraulic Power Generation Expenses Total - - 9,061 392 - 9,453 (9,453) - 24,101
FERC 541 - Maintenance Supervision & Engineering
Maint Supervision/Eng
Battle Creek Operating
Labor & Benefits - - 1,555 - - 1,555 (1,555) - 5,120
Indirect Costs - - 2,147 - - 2,147 (2,147) - 6,803
Battle Creek Operating Total - - 3,703 - - 3,703 (3,703) - 11,923
FERC 541 - Maintenance Supervision & Engineering Total - - 3,703 - - 3,703 (3,703) - 11,923
FERC 542 - Maintenance of Structures
Maintenance of Structures
Battle Creek Operating
Labor & Benefits - - 929 - - 929 (929) - 3,242
Contractual - - 55 - - 55 (55) - 2,488
Supplies & Materials - - 238 - - 238 (238) - 470
Equipment, Furniture & Machinery - - 90 - - 90 (90) - 296
Indirect Costs - - 1,301 - - 1,301 (1,301) - 4,474
Battle Creek Operating Total - - 2,614 - - 2,614 (2,614) - 10,970
FERC 542 - Maintenance of Structures Total - - 2,614 - - 2,614 (2,614) - 10,970
FERC 543 - Maintenance of Reservoirs, Dams & Waterways
Maint Res, Dams, WWays
Battle Creek Operating
Labor & Benefits - - 24 - - 24 (24) - 73
Contractual - - - - - - - - 213
Indirect Costs - - 32 - - 32 (32) - 79
Battle Creek Operating Total - - 56 - - 56 (56) - 366
FERC 543 - Maintenance of Reservoirs, Dams & Waterways Total - - 56 - - 56 (56) - 366
FERC 544 - Maintenance of Electric Plant
Maintenance of Elec Plant
Battle Creek Operating
Labor & Benefits - - 3,304 - - 3,304 (3,304) - 12,941
Contractual - - 219 - - 219 (219) - 132
Supplies & Materials - - 708 - - 708 (708) - 1,248
Indirect Costs - - 4,827 - - 4,827 (4,827) - 17,850
Battle Creek Operating Total - - 9,058 - - 9,058 (9,058) - 32,171
ALASKA ENERGY AUTHORITY
Page 8 of 13
BATTLE CREEK OPERATIONS & MAINTENANCE
SCHEDULE F
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
ALASKA ENERGY AUTHORITY
FERC 544 - Maintenance of Electric Plant Total - - 9,058 - - 9,058 (9,058) - 32,171
FERC 545 - Maintenance of Misc. Hydraulic Plant
Maint of Misc Hydr Plant
Battle Creek Operating
Labor & Benefits - - 837 - - 837 (837) - 3,293
Contractual - - 317 - - 317 (317) - 303
Supplies & Materials - - 497 - - 497 (497) - 1,756
Equipment, Furniture & Machinery - - 1,083 - - 1,083 (1,083) - 49
Indirect Costs - - 1,217 - - 1,217 (1,217) - 4,508
Battle Creek Operating Total - - 3,952 - - 3,952 (3,952) - 9,909
FERC 545 - Maintenance of Misc. Hydraulic Plant Total - - 3,952 - - 3,952 (3,952) - 9,909
FERC 556 - System Control & Load Dispatching
System Cntl & Load Disp
Battle Creek Operating
Labor & Benefits - - 199 - - 199 (199) - 969
Contractual - - 28 - - 28 (28) - 6,273
Supplies & Materials - - - - - - - - 177
Battle Creek Operating Total - - 227 - - 227 (227) - 7,418
Snow Measurement
Battle Creek Operating
Contractual - - - - 400 400 (400) - 400
Battle Creek Operating Total - - - - 400 400 (400) - 400
Seismic Service
Battle Creek Operating
Contractual - - - - 580 580 (580) - 2,804
Battle Creek Operating Total - - - - 580 580 (580) - 2,804
Streamguaging Serv
Battle Creek Operating
Contractual 55,000 18,333 - - 15,510 15,510 2,823 45,000 67,062
Battle Creek Operating Total 55,000 18,333 - - 15,510 15,510 2,823 45,000 67,062
Permits
Battle Creek Operating
Other Costs - - - - - - - - 10
Battle Creek Operating Total - - - - - - - - 10
FERC 556 - System Control & Load Dispatching Total 55,000 18,333 227 - 16,490 16,717 1,616 45,000 77,693
FERC 562 - Station Expenses
Station Expenses
Battle Creek Operating
Labor & Benefits - - 105 458 - 563 (563) - 2,596
Travel - - - - 14 14 (14) - -
Contractual - - 573 - - 573 (573) - 2,785
Supplies & Materials - - - - - - - - 482
Battle Creek Operating Total - - 678 458 14 1,150 (1,150) - 5,864
FERC 562 - Station Expenses Total - - 678 458 14 1,150 (1,150) - 5,864
FERC 571 - Maintenance of Overhead Lines
Maint of OH Lines
Battle Creek Operating
Labor & Benefits - - - - - - - - 1,641
Contractual - - - - - - - - 7,152
Supplies & Materials - - - - - - - - 46
Battle Creek Operating Total - - - - - - - - 8,838
FERC 571 - Maintenance of Overhead Lines Total - - - - - - - - 8,838
FERC 920 & 930 - Administrative Expense
AEA Bradley Fixed Admin Fees
Battle Creek Operating
Staff Professional Services (Direct) 50,000 16,667 - - 21,743 21,743 (5,076) - 58,017
Travel - - - - 808 808 (808) - 162
Training - - - - - - - - 31
Consulting-Administrative - - - - - - - - 100
Supplies & Materials - - - - - - - - 203
Administrative Costs - - - - 1,941 1,941 (1,941) 43,000 3,379
Battle Creek Operating Total 50,000 16,667 - - 24,493 24,493 (7,826) 43,000 61,891
Operating Committee Exp-Audit
Battle Creek Operating
Administrative Costs - - - - - - - - 1,355
Battle Creek Operating Total - - - - - - - - 1,355
Operating Committee Exp-Legal
Battle Creek Operating
Administrative Costs 5,000 1,667 - - 1,481 1,481 186 5,000 7,042
Battle Creek Operating Total 5,000 1,667 - - 1,481 1,481 186 5,000 7,042
Operat Committee Exp-Arbitrage
Bradley Lake Operating
Administrative Costs - - - - - - - - 1,690
Bradley Lake Operating Total - - - - - - - - 1,690
Battle Creek Operating
Administrative Costs - - - - - - - 2,000 -
Battle Creek Operating Total - - - - - - - 2,000 -
Trust & Account Fees
Battle Creek Operating
Administrative Costs 5,500 1,833 - - - - 1,833 4,800 4,000
Battle Creek Operating Total 5,500 1,833 - - - - 1,833 4,800 4,000
Misc Admin
Battle Creek Operating
Administrative Costs 1,000 333 - - 8 8 325 100 567
Battle Creek Operating Total 1,000 333 - - 8 8 325 100 567
Professional Consultants
Battle Creek Operating
Page 9 of 13
BATTLE CREEK OPERATIONS & MAINTENANCE
SCHEDULE F
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
ALASKA ENERGY AUTHORITY
Labor & Benefits - - - - 8,516 8,516 (8,516) - 29,115
Travel - - - - - - - - 266
Contractual - - - - - - - - (1,288)
Consulting-Administrative - - - - - - - - 186
Supplies & Materials - - - - - - - - 289
Other Costs - - - - - - - - 73
Battle Creek Operating Total - - - - 8,516 8,516 (8,516) - 28,641
FERC 920 & 930 - Administrative Expense Total 61,500 20,500 - - 34,497 34,497 (13,997) 54,900 105,186
FERC 924 & 925 - Insurance Premiums
Insurance Premiums
Battle Creek Operating
Administrative Costs - - 511 - 15,959 16,469 (16,469) - 44,104
Battle Creek Operating Total - - 511 - 15,959 16,469 (16,469) - 44,104
FERC 924 & 925 - Insurance Premiums Total - - 511 - 15,959 16,469 (16,469) - 44,104
FERC 923 - Outside Services Employed
Outside Services Employed
Battle Creek Operating
Consulting-Administrative - - - - 1,845 1,845 (1,845) - 17,274
Battle Creek Operating Total - - - - 1,845 1,845 (1,845) - 17,274
FERC 923 - Outside Services Employed Total - - - - 1,845 1,845 (1,845) - 17,274
FERC 928 - Regulatory Commission Expenses
FERC Admin Fees
Battle Creek Operating
Administrative Costs - - - - - - - - 5,254
Battle Creek Operating Total - - - - - - - - 5,254
FERC Related Prof Services
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES
BRADLEY CONTRACTUAL ENGINEER-FERC LICENSE ISSUES Total - - - - - - - - -
Battle Creek Operating
Administrative Costs - - - - 2,136 2,136 (2,136) - 10,695
Battle Creek Operating Total - - - - 2,136 2,136 (2,136) - 10,695
FERC 928 - Regulatory Commission Expenses Total - - - - 2,136 2,136 (2,136) - 15,948
O&M Allocation to Battle Creek 303,768 101,256 - - - - 101,256 236,473 -
Total Battle Creek Budget 490,268 163,423 42,354 850 123,558 166,762 (3,339) 417,373 473,557
Page 10 of 13
FY22 FY22 FY23 FY23 FY24 FY24
Amended Amended Amended
Budget Actuals Budget Actuals Budget Actuals
SSQ Line Access Documentation - 144,482 - 23,555 - -
SSQ Line Acquisition Costs - 2,026 - - - -
SSQ Soldotna-Qtz Ck 230kV Construction 750,000 91,051 - 441,262 - -
Total Non R&C Capital Purchases 750,000 237,559 - 464,817 - -
SSQ LINE CAPITAL PURCHASES NOT FUNDED BY R&C FUND
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
SSQ Line Capital Purchases
Schedule H
Expenses for the period 07/01/23 to 10/31/23
Page 11 of 13
ALASKA ENERGY AUTHORITY
SSQ LINE OPERATIONS & MAINTENANCE
SCHEDULE I
BUDGET TO ACTUAL EXPENSES
FOR THE PERIOD 07/01/2023 THROUGH 10/31/2023
FY 24 FY 23
FY24 Approved
Budget
BUDGET %
07/01/2023 -
10/31/2023 HEA Actual CEA Actual AEA Actual Total Actual
(Over) Under
Budget to Date
FY23 Approved
Budget FY23 Actual
Summary by expense type
Staff Professional Services (Direct)15,000 5,000 - - 18,756 18,756 (13,756) 53,000 50,664
Labor & Benefits 50,000 16,667 - - - - 16,667 56,999 521
Contractual 175,000 58,333 - - - - 58,333 200,000 12,768
Permitting 40,000 13,333 - - - - 13,333 - -
Supplies & Materials 25,000 8,333 - - - - 8,333 25,000 2,808
Other Costs - - - - - - - - 103,186
Equipment, Furniture & Machinery - - - - - - - - 29
Administrative Costs 2,000 667 - - 711 711 (44) 2,000 100,387
Total SSQ Line Budget 307,000 102,333 - - 19,467 19,467 82,866 336,999 270,363
FERC 540 - Rents
FERC Land Use Fee
SSQ Line Operating
Other Costs - - - - - - - - 103,186
SSQ Line Operating Total - - - - - - - - 103,186
FERC 540 - Rents Total - - - - - - - - 103,186
FERC 556 - System Control & Load Dispatching
Permits
SSQ Line Operating
Permitting 40,000 13,333 - - - - 13,333 - -
SSQ Line Operating Total 40,000 13,333 - - - - 13,333 - -
FERC 556 - System Control & Load Dispatching Total 40,000 13,333 - - - - 13,333 - -
FERC 571 - Maintenance of Overhead Lines
Maint of OH Lines
SSQ Line Operating
Labor & Benefits 50,000 16,667 - - - - 16,667 56,999 521
Contractual 175,000 58,333 - - - - 58,333 200,000 12,768
Supplies & Materials 25,000 8,333 - - - - 8,333 25,000 -
Equipment, Furniture & Machinery - - - - - - - - 29
SSQ Line Operating Total 250,000 83,333 - - - - 83,333 281,999 13,318
FERC 571 - Maintenance of Overhead Lines Total 250,000 83,333 - - - - 83,333 281,999 13,318
FERC 920 & 930 - Administrative Expense
AEA Bradley Fixed Admin Fees
SSQ Line Operating
Staff Professional Services (Direct)15,000 5,000 - - 18,756 18,756 (13,756) 53,000 50,664
Supplies & Materials - - - - - - - - 2,417
Administrative Costs - - - - 711 711 (711) - 87,510
SSQ Line Operating Total 15,000 5,000 - - 19,467 19,467 (14,467) 53,000 140,590
General & Administrative Costs
Supplies & Materials - - - - - - - - 391
Administrative Costs - - - - - - - - 10,877
General & Administrative Costs Total - - - - - - - - 11,268
Trust & Account Fees
SSQ Line Operating
Administrative Costs 2,000 667 - - - - 667 2,000 2,000
SSQ Line Operating Total 2,000 667 - - - - 667 2,000 2,000
FERC 920 & 930 - Administrative Expense Total 17,000 5,667 - - 19,467 19,467 (13,800) 55,000 153,858
Total SSQ Line Budget 307,000 102,333 - - 19,467 19,467 82,866 336,999 270,363
Page 12 of 13
Source
Construction Funds
at 12/17/20
Investment
Expenses
Calculated Capital
Reserve at
12/17/20
Purchase of HEA
SSQ Line and 69kV
Remediation
Released from
Capital Reserve
Total Available
Funding
SSQ Line Series 10 Bond Proceeds 17,000,000 (225,252) (1,239,986) (13,566,179) 810,478 2,779,061
SSQ Line Bond Series 10 Funded Capital Projects Allocate Total Funding Project Budget Encumbered Total Actual Costs
(Over) / Under
Project Budget to
Date
SSQ Line - 69kV Remediation 1,545,814 - 1,239,490 313,644
SSQ Line Due Diligence Inspect/Repair O/S Fire ZNE 175,000 -
2,350 172,650
Total SSQ Line Projects 2,779,061 1,720,814 - 1,241,840 486,295
Source
Construction Funds
at 11/30/22
Investment
Expenses
Calculated Capital
Reserve at
11/30/22
Earnings (Interest
Income)
Released from
Capital Reserve
Total Available
Funding
Required Project Work Bond Series 11 Funding 166,013,134 (157,250) (12,454,346) 5,582,668 - 158,984,206
BESS Required Project Work Bond Series 11 Funded Capital
Projects Allocate Total Funding Project Budget Encumbered Total Actual Costs
(Over) / Under
Project Budget to
Date
BRADLEY HEA BESS Preliminary Study 35% 55,644,472 75,000 22,473 958 74,042
Total BESS Capital Projects 55,644,472 75,000 22,473 958 74,042
Transmission Required Project Work Bond Series 11 Funded
Capital Projects Allocate Total Funding Project Budget Encumbered Total Actual Costs
(Over) / Under
Project Budget to
Date
SSQ Line Sterling-Qtz Ck 230kV Construction - 37,993 255,958 (255,958)
Soldotna-Sterling 230kV Construction - - 15,854 (15,854)
Total Transmission Capital Projects 103,339,734 - 37,993 271,812 (271,812)
Total Required Project Work 158,984,206 75,000 60,466 272,770 (197,770)
65% 103,339,734
2,779,061 NA
ALASKA ENERGY AUTHORITY
BRADLEY LAKE HYDROELECTRIC PROJECT
Capital Projects Funded by Bond Proceeds
Appendix A
10/31/23
Page 13 of 13
Bradley Operation and Dispatch Committee Report
December 2023
Meeting Dates:
October 27, 2023
November 17, 2023
Notable Discussions and Items:
Bradley Ring BUS relay settings:
Following the October BPMC approval to proceed with a $15,000 spend limit,
HEA has been working to develop and refine a scope of work. Relay
identification has been completed and once a draft scope is provided it will be
shared with CEA for concurrence. Progress has been noted at each of the past two
meetings.
HEA BESS O&M Agreement
This BPMC assignment was received on 10/18/23 and been the primary focus of
the past several O&D meetings. The O&D will hold a special meeting on
December 6th with the goal of finalizing the agreement and submitting to the
BPMC.
Committee Assignments:
□ BPMC assignment – work with AEA legal to develop draft BESS O&M agreement
□ CEA is continuing work to address SCADA challenges to allow HEA wheeling capacity
as defined in the existing Bradley agreement.
□ CEA investigating methodology for placing units in condense mode; and
□ BPMC approved - CEA & HEA investigating appropriate relay settings - $15k spend limit.
Next Meetings:
December 6th (BESS O&M Agreement discussion only)
December 20th