HomeMy WebLinkAboutAnchorage Public Library Use form REFACProcurement Card Purchase Request (9/2011)
ALASKA INDUSTRIAL DEVELOPMENT AND EXPORT AUTHORITY
ALASKA ENERGY AUTHORITY
SMALL PROCUREMENT REQUEST
Amount Authorized:
Vendor Name:
Vendor Contact
Information:
Delivery Date:
Description:
Requested by: Date:
Approved by: Date:
Procured by: Date:
REF: (Vendor-Description of Goods)
AIDEA
FUNDING SOURCE
SERVICING
FUNDING SOURCE
AEA or AEA-Rural Energy Grant Programs
FUNDING SOURCE
A T E E
G/L G/L G/L G/L
AR AR AR AR
Contract Contract Contract Contract
Project Project Project Project
Stage Stage Stage Stage
Award Award Award Award
Dept Dept Dept Dept
Note: Authorization and supporting documentation for purchases
made via credit card is to be forwarded to Jeanne Lutz for payment
processing.
Note: Authorization and supporting documentation for purchases
made via credit card is to be forwarded to Walt Kelley for payment
processing.
Purchased Using: □ DO Number: ____________________________
□ Procurement Card
NOTE: Procurement card (p-card) purchases are for “goods” only. Services are not to be purchased using
a p-card.
A copy of the credit card confirmation, showing the amount charged to the credit card is required to be
submitted to the Finance Department along with this authorization form. A copy should be retained by
Procurement.
Procurement Card Purchase Request (9/2011)
Procedures:
(1) When a purchase is anticipated to cost less than $5000, the end user or
project manager fills out the document prior to requesting procurement
to solicit Bids, RFPs, or quotes or receiving proposals under term
contracts from vendors.
(2) The document needs to be routed to the approporiate supervisor or
other person with delegated approval authority for PR’s up to $5000 and
include appropriate financial coding and a description of what needs to
be purchased.
(3) The document can be routed directly to procurement once it has been
signed by the approval authority.
(4) Procurement will work with requestor to procure whatever goods or
service may be requested. Procurement may issue a DO, Professional
services agreement, NTP, credit card transaction, or other approporate
award document.
(5) When award is made Procurement will scan the award document with a
copy of the PR for their files. Hard copies of credit card transactions will
be forwarded directly to accounting.
Notes:
If the award amount exceeds the PR amount the Project Manager will be
required to obtain additional authorization prior to Procurement awarding
the agreement.
Contact accounting staff or the procurement manager if you have any
questions, comments, or suggestions about the use of this document or
procedures.